SEMINAR GRANT

GUIDELINES AND APPLICATION FORMAT

2003 – 2004

FACULTY DEVELOPMENT BUREAUALL INDIA COUNCIL FOR TECHNICAL EDUCATION

Indira Gandhi sports Complex, I.P. Estate, New Delhi – 110 002E-mail: fd@aicte.ernet.in

GENERAL INFORMATION

The AICTE

The All India Council for Technical Education (AICTE) is a Statutory Body established by the Government of India through Act No. 52 of 1987 with a view to proper planning and coordinated development of Technical Education (TE) system throughout the Country, promotion of qualitative improvement of Technical Education in relation to the planned quantitative growth and the regulation and proper maintenance of norms and standards in the Technical Education system and for matters connected therewith. Technical Education includes the fields of Engineering, Technology, Architecture, Town Planning, Management, Hotel Management & Catering Technology, Pharmacy and Applied Arts & Crafts.

FACULTY DEVELOPMENT BUREAU (FD BUREAU)

The Faculty Development activities of AICTE operated by FD Bureau are geared to ensure the quality, relevance, excellence and equity in Technical Education through the teachers of technical education. The objectives envisaged are to support programmes aimed at promoting quality of teachers; to promote programmes that facilitate career and faculty development; to recognize and support meritorious teachers; to provide opportunities for upgradation of knowledge and skills of teachers of technical education and working professionals; to encourage research and development.

Following schemes are operated by the FD Bureau of AICTE :-

1. Travel Grant enables meritorious teachers to interact at international level Conference / Seminar / Symposium etc. Teachers from AICTE approved Technical Institutions / University departments are eligible for this grant.

2. Seminar Grant provides a forum for interaction of academicians and working professionals and opportunity for sharing of innovations and inventions. AICTE approved Technical Institutions / University departments are eligible for this grant. Professional bodies, registered societies, national agencies are also eligible provided that the seminar is organized in collaboration with AICTE approved Technical Institutions / University departments.

1. Career Award for Young Teachers identifies young talented teachers for promoting their professional growth by enabling them to devote maximum time in research and study with minimum teaching responsibility.

2. Emeritus Fellowship utilizes services of highly qualified and experienced superannuated Professors of Technical Institutions / Universities in stimulating and achieving excellence in Technical Education.

3. Staff Development Programme is intended to provide opportunities through AICTE approved Staff Colleges / Institutions for induction training to

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teachers employed in AICTE approved Technical Institutions to facilitate upgradation of knowledge and skill.

4. Visiting Professorship is aimed at supplementing and providing expertise to teaching / research in those areas in which host institutions do not have the expertise. Eminent scholars holding the post of Professors shall be considered for appointment as Visiting Professors.

5. The Scheme for Professional Societies / Bodies intends to provide limited non-recurring financial assistance to selected technical professional bodies / societies to enable them to meet the expenses towards promotion and development of technical education in their respective professions through various means provided in their objectives.

8. Early Faculty Induction Programme aims at attracting bright and young students in AICTE approved institutions to take teaching as their carrier.

9. Quality Improvement Programmes is being implemented with the objective of upgrading the expertise, qualification and capabilities of the faculty members of degree level technical institutions. The major activities under the QIP include :-

a) Masters and Doctoral Programmes : Under this scheme, faculty members of AICTE approved institutions are given opportunity to upgrade their qualifications. Certain selected institutions offer Masters and Ph.D Programmes to the faculty members and they are paid scholarships and contingency grant by the Council. Recently, the facility of pursuing Masters Degree programmes has been extended to approved polytechnic teachers also.

b) Short Term Programme : In order to upgrade the knowledge and skills of the teachers working in the different institutions in the country, AICTE provides financial assistance for organizing short term training programmes in the emerging areas of Technical Education.

c) Curriculum Development : The major QIP Centres are provided assistance to organize workshops for curriculum development. This leads to Model Curriculum, which is used as base documents by many institutions.

10. AICTE-INAE Distinguished Visiting Professorship AICTE and Indian National Academy of Engineers (INAE) have jointly initiated this scheme. Under this, highly experienced technical professionals from industry visit Technical Institutions for short durations to give state of the art technical lectures for the benefit of students and faculty members. They also help in improving curriculum design and in formulation and guidance on the projects for students.

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SCHEME OF SEMINAR GRANT

The scheme provides financial assistance to institutions for organizing Symposium / Conference / Seminar / Workshop at National and International level in various fields of Technical Education. The Scheme intends to promote high standards in Technical Education by way of extending opportunities to the academicians and working professionals by providing a forum for sharing their knowledge, experiences, innovations and inventions. Preference shall be given to topics of interdisciplinary nature, emerging and thrust areas in Technical Education.

In case of registered professional society etc., the proposals would be considered provided the Organizer involves any University or Technical Education Institute, since AICTE can place funds only at the disposal of Technical Education Institutions, Colleges or Universities.

CONDITIONS

01. Only AICTE approved Institutions / University Departments are entitled for the grant.

02. Professional Societies, applying for the grant should involve any University or AICTE approved TEI since AICTE can place funds only at the disposal of TEIs / Colleges / Universities. In case of Collaborating with Professional Societies, the funds shall not be diverted to the professional societies. All the expenditures are to be made by the grantee institution only.

03. Prior permission of the Council sponsorship is essential.

04. Funds once released/sanctioned for organizing the particular Seminar / Conference / Symposium / Workshop cannot be utilized for any other programme.

05. Certificate of clearance from GOI is essential for conducting International Seminars / Conferences / Symposia.

06. In case the event is cancelled, the funds will be returned back to AICTE immediately.

07.Prior permission of AICTE is required in case date(s) for the seminar is changed.

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08. Proposals received under the scheme are evaluated by a duly constituted Expert Committee. The meetings take place generally in the months of January, April, July and October. The proposal should reach the Council at least 3 months in advance of the event as well as the AICTE meeting.

09. The funds under the scheme are released in two installments. (a) the first installment (fifty percent of the total amount sanctioned) is released before the event on the receipt of acceptance letter, (b) the second installment is released after the receipt of the following documents :

(i) Feed back form as per Annexure–I;

(ii) Utilisation Certificate for the full amount sanctioned and Statement of Expenditure, signed by Head of Institution (Principal / Director / Registrar), convenor and financial head / officer as per Annexure – II & III;

(iii) Copies of proceedings.

10. The University / Institution should submit the documents necessary for release of 1st instalment within 15 days of receipt of the offer letter and documents necessary for release of 2nd instalment within 1 month of the conduct of the event.

11. Application formats complete in all respects should be sent to Adviser (FD), All India Council for Technical Education, Indira Gandhi Indoor Statium, Indraprastha Estate, New Delhi – 110002.

12. The application formats should be properly bound to avoid any lose paper – Council shall not be responsible for loss of any documents.

13. Incomplete applications or applications not in prescribed format shall not be entertained.

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SCHEME – SEMINAR GRANT

A - SUMMARY SHEET

1. Name of the Convener :

2. Address of the Institution :

3. Whether the Institution is approved by AICTE ? (Y / N) (If yes, mention AICTE File No. & Date)

File No. Date

4. Title of the Seminar / Symposium / Conference

5. (i) Dates : From To

(ii) Total No. of days

6 Venue

7. No. of participants expected to attend :

8. Discipline Major __________________________

Ancillary __________________________

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9. Nature of Seminar (please )

10. Total proposed expenditure

11. Details of total grant received from other organizations for the conduct of the seminar / conference

Sl. No. Name of Agency Grant Received

12. Total grant requested from AICTE

____________________________Name & Signature of the Convenor

____________________________________________Name & Signature of the Head of Institution with Seal

Regional

National

International

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B - APPLICATION FORM

01. a). Title of the Seminar/Symposium/Conference(indicating theme)

b) Dates : From To

Venue (write complete address)

c) Duration (No of days)

d) Discipline

Major ____________________________________

Ancilliary ____________________________________

e) Nature of Seminar/Symposium/Conference/Workshop

Nature (Put tick mark under relevant column)

Number of participantsExpected to attend

Local Outstation Total

Regional

National

International

f) If international, whether clearance from Government of India has been obtained? (if Yes, please and attach supporting document)

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Yes No

g). Name and address of Collaborating Registered/Professional bodies/National agencies / registered societies etc.

01. a). Objectives and importance of the Seminar.

b). Topics to be Discussed.

c). Future outcome.

02. Details of proposed Seminar

a) Details of proposed sessions

b) Name, address of resource persons delivering Keynote/Plenary/Invited Lectures with theme.

03. Name and address of the Convener and Institution (with pin code).

a). Convener

Phone Nos.

Off.

Res.

Fax No. (if any)

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b). Institution

c) Level of Institution Dip (D), Deg (G), PG(P), Any other(O)

Dip Deg PG Any Other

05. Whether Institution / department is recognized by the AICTE (Y/N)

(if yes, mention AICTE File No. & Date)

File No. Date

06. Name and designation of Chairperson and Members of the organizing committee.

07. Whether any other Symposium /Seminar / Conference was organized by the organization /institution earlier during the last three years ? (Y/N)

(if UC has been submitted for the same Y/N)

08.a). Details of Expenditure Head Anticipated

Expenditure(In rupees)

Assistance requiredFrom AICTE(In Rupees)

Pre-conference ExpenditureTravel AllowanceStationarySecretarial AssistancePublications of ProceedingsAny other (specify)Total

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b). Assistance / facilities provided by the parent organization (Give Details)

c). Details of grants received from Agencies/Organizations other than AICTE for the proposed activity (Please enclose copy of approval letters).

01. Technical programme of the seminar (Please attach the conference announcement brochure).

02. Name of the authority responsible for submitting the audited statement of accounts for the present grant, if sanctioned.

03. Recommendation of the competent authority of the institution / Head of the institution.

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C - CERTIFICATE

This is to certify that

a). Institution has no objection if the

Seminar/Symposium/Conference on __________ is organised

in the Institute’s premises from to fores

b). Space and other infrastructural facilities would be extended for organizing the aforesaid Seminar / Symposium

/Conference

c). The funds shall be utilized for the purpose for which they are sanctioned.

Signature of the Head of the Institution

Name

Address

Date

Official seal

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ANNEXURE – I

SCHEME – SEMINAR GRANT

FEED BACK FORM

1. AICTE File No. & Date of Offer Letter

2. Name of the Convener / Organising Secretary

3. Name and Address of the Institution

4. Title of the conference

5. Dates from _______________ to _______________

6. Venue

7. Total no. of participants proposed and actually attended

Proposed Attended

8. No. and date of the offer letter

Letter No. Date

9. Total amount sanctioned : Rs.

10. No. and date of sanction letter

Letter No. Date Grant Released

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11. Total expenditure incurred in conducting the conference / seminar

12. Grant received from various agencies other than AICTE for this conference/seminar

Sl. No. Name of Agency Grant Received

Total =

13. Details of internal revenue if any generated by the Institution / Department on account of this seminar / conference.

14. Briefly mention about the technological / academic / or any other benefit generated by conducting this seminar / conference / symposium with respect to a) the institution, b) the faculty; c) students; d) industry / society.

___________________________Name & Signature of Convenor / Organising Secretary

_______________________________Name & signature of Head of Institute

with seal

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Annexure – II SEMINAR GRANT

FORMAT FOR UTILISATION CERTIFICATE UNDER SEMINAR GRANT SCHEME( FINANCIAL YEAR __________ – __________ )

AICTE File No. :Name of convener :Date of conference : from ------ to ---------Title of conference :

S.No Letter No. and date Amount

Certified that out of Rs……….. of grants-in-aid sanctioned during the year……………in favour of …… …… under this University/ Institution Letter No…………………………...given in the margin and Rs……. ….. .on account of unspent balance of the previous year a sum Rs…….. has been utilized for the purpose of ………….. for which it was sanctioned and that the balance of Rs……..………remaining un utilised at the end of the year has been surrendered to the All India Council for Technical Education (Vide No……..dated …………) .

1 (a)

(b)

(c)

Date of Offer Letter -------

Grant received

Balance to be released by AICTE

.

Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/ are being fulfilled and that I have exercised the following checks to see that the money was actually utilised for the purpose for which it was sanctioned.

Signature………………….………

Designation……………….………

Name & Signature of the Convener Name /Address of the University/ Institution

Signature (with Seal ) of the Finance Officer/Auditor/Accounts Officer

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Annexure – IIISEMINAR GRANT

FORMAT FOR STATEMENT OF EXPENDITURE

AICTE file No. :

Title of the Conference :

Name of the Convener :

Sanction No. and Date

Grant Sanctione

d

Details of expenditure Incurred Itemwise

No.of Participant

s

Duration of the Conference (with dates)

Grant Received

Balance to be Received

____________________Name and Signature of Organising Secretary / Convenor

____________________Name and Signature of

Head of Institution with Seal

Signature (with Seal ) of the Finance Officer/Auditor/Accounts Officer

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