aiesec australia national managers application pack

2nd Round National Managers Application

Package AIESEC Australia

Content

Ê  Impact of National Managers

Ê  General Overview

Ê  Expectations for National Managers

Ê  Job Descriptions

Ê  FAQ

Ê  Contacts

Ê  Application Form

AIESEC Australia MC 13-‐14 With 2014 marking the 50th Anniversary of AIESEC in Australia, Generation 13/14 is all about creating as many international internships and leadership experiences as possible. We plan on leading AIESEC Australia to the next level by being BIGGER, BETTER and SMARTER.

Impact of National Managers

In order to bring AIESEC Australia to the next level, we need support from the national network to:

Ê  Make strategies relevant for LCs

Ê  Provide more guidance than the MC has the ability to do on their own

Ê  Expose our highest potential members to national level leadership opportunities

TOGETHER, we can make AIESEC Australia BIGGER, BETTER and SMARTER

General Overview

Ê  Deadline for 2nd Round Applications:

Ê  OGX, FIN: May 27 at 11.59 PM AEST

Ê  The application contains 3 parts: Ê  A general Application Ê  Function Specific Application Ê  Your CV

The Questionnaires are available at the end of this document.

General Overview

Ê  Selection Process Ê  Application Submission

Ê  Interview – the MC member responsible for each function you apply to will interview you once your application is submitted

Ê  Results-‐ you will notified of the results at the latest 31st May 2013

Ê  Attendance at National Managers Summit is compulsory Ê  Most likely in Sydney or Brisbane in July depending on your

function (TBC)

Expectations

Ê  Time commitment of approximately 10 hours a week.

Ê  The role demands a strong commitment to communication and keeping deadlines.

Ê  It is necessary and demanded to be able to work independently as most of the work will be handled virtually.

Ê  The National Manager role requires the ability to play a leadership role by bringing progressive ideas and understanding of national and global direction.

Ê  Attendance at JulyCon is strongly recommended.

Ê  Term Dates: 1st June – 31st Dec 2013

Finance NM Job Description Ê  Role title: Finance Manager

Ê  Finance Manager will work with MCVP FIN& OD to improve or develop processes and systems to improve the operational capacity and financial sustainability of the organization, as well as educating LCVP FIN about the required financial knowledge and skills.

Ê  Preferred Background: Ê  Understanding of existing financial tools and systems in Australia

Ê  Knowledge and experience in accounting and finance (academic and/or working) is preferred

Finance NM Job Description Ê  Role Responsibilities:

Ê  Assist MCVP in educating LCVP FIN Ê  Assist MCVP in improving the efficiency of existing systems, as well as

researching, developing and implementing new financial processes and systems to support ELD operations

Ê  Assist MCVP in preparing for Finance Sub-‐Committee prior to national conferences

Ê  Assist MCVP in book keeping tasks and transactions

Ê  KPIs: Ê  Delivery of finance training sessions (exact number to be confirmed) Ê  Co-‐delivery of existing system improvements and implementation of new

tools and systems with MCVP Ê  Completion of all book keeping tasks and transactions with MCVP Contact Masson Man ([email protected] ) for more information

OGX NM Job Description

Ê  All National OGX managers have a basic set of requirements and conditions Ê  As an OGX manager you will be responsible for supporting national

initiatives and bringing them to the local level. Ê  The role demands a strong commitment to communication and keeping

deadlines. Ê  Ability to be able to work independently as most of the work will be

handled virtually Ê  The manager role requires good understanding of national and global

direction. Ê  The managers will be in charge of designing, developing, and

implementing tools for LC OGX processes, as well as OGX knowledge management on the national level

Ê  Able to attend a 1 hour weekly meeting through Skype


Ê  National Manager Structure

MCVP OGX Jhair J Vega

EP Experience Manager

Education Manager ER Manager oGIP

Manager


Ê  Role Title: National EP Experience Manager

Ê  Role Responsibilities: Ê  Support to design and implement strategies to handle XPP cases

Ê  Support to design and implement strategies for EP reintegration

Ê  Support to design and implement strategies for EP preparation

Ê  Support and design the Outgoing preparation seminar

Ê  KPIs: Ê  # of XPP successfully solved

Ê  # of EP reintegrated and having a team leader/member position

Ê  # of delegates to the Outgoing Preparation Seminar


Ê  Role Title: National oGIP Manager

Ê  Role Responsibilities: Ê  Support to design and implement OGX GIP products

Ê  Support, train and coach the LCs that are managing OGX GIP projects

Ê  Support to design and implement strategies to improve the recruitment process for GIP EPs

Ê  KPIs: Ê  Ratio between Applicants on PODIO and Raised

Ê  Ratio between EP Raised and Matched

Ê  Other measurements to be defined

FAQ

I am doing an internship in Australia during the NM term. Can I still apply?

Yes, but it is not a reason to expect less from you in your NST position – you should be very aware of the extra workload you can expect to face.

I am abroad during my NM term. Can I still apply?

Generally you should not be abroad during your NST term. Exceptions might apply. Mention your absence clearly in your application and during your interview to discuss possible solutions.

What is the time consumption of my potential NM role?

The time expected from you to invest in your role differs a lot from role to role. Expect a minimum of 10 hours a week. However it is best to talk to other people who currently are or who have been in the position you are applying for.

FAQ

I have not been VP or LCP. Can I still apply for the NM?

Depending on the position you are applying for the required profile differs. Unless stated otherwise generally every position is free for everyone to apply.

Can I apply for more than one position in the NM?

Yes. But make sure you fill out all needed parts of the application form (for all positions you are applying for) and to state a priority of your applications in the general questionnaire.

Will the NM be present on national conferences?

NM are encouraged to attend. Subsidies for NM are TBC

FAQ

I cannot attend the NM summit. What consequences does that have for my application?

Non-‐attendance on the NM summit can, but does not necessarily have to, be a reason for either not selecting you or for your dismissal from the NM. Best is you openly address the topic in your application straight away.

Do I have to pay for the NM summit?

The MC pays for the cheapest flight to Sydney. All delegates sleep in the MC house. Everybody has to cover food and drinks during the NM summit.

Contact Information

For any role-‐ specific questions, contact the relevant MC member.

Scott (TM) [email protected]

Laura (MCP) [email protected]

Jhair (OGX) [email protected]

Ala (MAC) [email protected]

Sarthak (BD) [email protected]

Mei (BD) [email protected]

Damian (ICX) [email protected]

Masson (FIN & OD) [email protected]

Application Form AIESEC Australia

General Questionnaire Your application should be no longer than 6 pages. It should consist of three parts:

Ê  General Questionnaire Ê  Functional Questionnaire (If you are applying for more than one function, an

additional 2 pages is available for your application) Ê  Your CV Applications are due 27th May 11.59PM. Applications are to be sent to [email protected] and to the MC responsible.

Ê  Profile Ê  Name Ê  Phone Number Ê  Email Address Ê  Date of Birth Ê  Current LC/Region Ê  Country

General Questionnaire Ê  General Questions

Ê  What AIESEC Conferences have you attended in the past?

Ê  Are you attending QCon 2013?

Ê  Please describe your three most recent AIESEC experience based on the following criteria: position, duration, main responsibilities, and results achieved, key learning points

Ê  What are your three main strengths and weaknesses and how will they affect your work in the NM?

Ê  Why are you running for a national leadership and what do you expect from it?

Ê  What is your promise to make this virtual team experience success? If you have previous virtual team experience, include examples.

Ê  International Applicants Ê  How will you make sure you engage LCs working from abroad?

Ê  How will you up to date to our current reality?

FIN Questionnaire

Ê  Why are you applying for this role?

Ê  What skills and knowledge do you possess that would enable you to succeed in this role?

Ê  What’s the role of finance in driving the growth of ELD programs (TMP, TLP, GCDP, GIP)?

Ê  Please evaluate the current state of the finance function in AIESEC Australia (i.e. processes & systems, areas of improvements, functional culture, experience of finance members, etc.). What changes would you make?

Ê  What commitments do you have outside University from June – November this year? How many hours can you commit to this role every week?

OGX Questionnaire

Ê  EP Experience Manager Ê  What would be your main strategies to handle XPP issues? – How will

you support those strategies? (be as specific as possible)

Ê  Why do we need to have a process in place to reintegrate our EPs in our LCs? – Which portfolio out of OGX should be our main support? (TM, ICX, MKT, etc)

Ê  What would be your main strategies to reintegrate our EPs in our LCs? – How will you support those strategies? (be as specific as possible)

Ê  Why do we need to prepare our EPs before they go abroad? – What tangible results we might have?

Ê  What would be your main strategies to prepare our EPs to go abroad despite OPS? – How will you support those strategies? (be as specific as possible)

OGX Questionnaire Ê  oGIP Manager:

Ê  How LCs can improve their OGX GIP recruitment process-‐? (Please mention strategies, channels, target audience, materials, etc.)

Ê  Please mention 3 strategies to improve the matching ratio at national level-‐?

Ê  Please mention 3 GCPS from the Network what we can implement at national level and how we can tailor them to AIESEC Australia reality to drive growth in OGX GIP.

Ê  Create a campaign / challenge to motivate the LCs to boost the growth in the OGX GIP portfolio. Please for the campaign consider the following criteria: Message, LCs involved, channels, target audience, key indicators, goals to achieve, timeline (July-‐December) and reward to the LCs.

Ê  Choose and explain 3 key focuses for your term as National OGX GIP Manager. Please be specific on why is that a priority, how is it going to happen and what are the expected outcomes of the actions you set

aiesec australia national managers application pack

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