[aiesec hcmc][ic] gmail using training
DESCRIPTION
How to use Gmail effectivelyTRANSCRIPT
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EFFECTIVE GMAIL USING
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Agenda
1. Expectations & rules: 10'2. Rules of using email in LC: 20'3. How to link Gmail and AIESEC mail: 10'4. How to manage emails: 15' 5. Introduce some advanced functions in Gmail: 15'6. Q&A: 15'7. Wrap up: 5'
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1.1 Training Expectations • During training:The very 1st online training – be acceptable and
constructiveFollow the instruction of OC Delegates• After training:Deliver this training to your teamTimeline: 18/6-1/7 IC will follow up by re-assessment form for all
members
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1.2 Training Rules• Contact OC Delegates (Thuy Tien – skype:
lovely_fairy_tcd) for checking in and joining group with microphone and speaker prepared.
• Mute microphone when FACI is delivering.• Questions can be asked during the training and sent by
instant messages to OC Content (Anh Thu- skype: anhthu.tran.ueh) with this format: Name_Function: Question
• If you have any problem (technical, materials, leave early…) contact OC Delegates with this format: Name_Function: Problem
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2. Rules of using email in LCRule #1: MUST use AIESEC email to communicate
within LC & with external partners.
Rule #2: Naming subject:- Start from general info (function/position)- Put the most specific info as the main subject.- Only add “important/urgent” when it really is.- Examples:
[AIESEC HCMC][June LCM] Registration email[ICX][Intern Service Manager] Announcement of Intern Buddy Program[Ignite 2012][OC Ignite Preparation] Collecting fee
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Rule #3: Sending- Right people, right time.- Follow COMM guideline.
Rule #4: Replying:- Be flexible between “Reply to all” & “Reply”- Reply to all:
+ Tasks/Activities within team/subteam.+ Everyone can keep track.
- Reply: Reply to the sender only (suggested, not required)
+ Whole LC activities+ Only OC/function-in-charge keeps track of the emails.
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3. How to link Gmail and AIESEC mail
1. Send email from AIESEC mail using Gmail
2. Receive email sent to AIESEC mail
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Send email from AIESEC mail using Gmail
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Send email from AIESEC mail using Gmail
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Receive email sent to AIESEC mail
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add the verification code to activate the function
Receive email sent to AIESEC mail
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4. How to manage emails
1. Managing icons2. Separate inbox3. Use labels
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Managing icons
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Managing icons
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Separate inbox
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Use labels
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Use labels
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5. Introduce some advanced functions in Gmail
1. Open Labs2. Some advanced functions
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Open Labs
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Some advanced functions
• Undo send• Right-side chat
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Some advanced functions