aims workshop case study 3: arrangement and description case study - stephen jay gould papers
DESCRIPTION
TRANSCRIPT
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AIMS
Arrangement & DescriptionCase Study
Stephen Jay Gould Papers
Peter ChanStanford University
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AIMS
Hybrid CollectionAnalog component: 550 linear feet of papers (789 boxes, 119 cartons, 30 flat boxes, and 14 map folders.
File size and number: 59.7 MB and 2,567 files.
Media formats: 98 3 ½” floppy diskettes; 61 5 ½” floppy diskettes; 4 sets of punch cards*; 3 computer tapes
File Types: Computer Programs; Data sets; Documents; Spreadsheets
File Formats: ASCII Text; WordPerfect 4.2, 5.0, 5.1, 6.0, 6.1; Microsoft Word 2.0, 6.0, 97, 2000; Microsoft RTF; Microsoft Excel 4.0; Lotus 1-2-3 2.0, etc.
* During processing of the “analog” papers in 2011, another 21 sets of punch cards and more floppy diskettes were found.
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AIMS
Tool – AccessData FTK
• Embedded viewer to render files in ~300 file formats.
• Identify duplicate files.• Full text and pattern search functions.• Bookmarking and labeling as pointers
to original files.• Original paths of files maintained.• 3 classes of login. Administrators can
flag files to become inaccessible to reviewers.
• XML output.
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AIMS
Other Tools
• Transit Solution – Generate Display Derivative (WordPerfect
to HTML)
• Archivists’ Toolkit– Create EAD Finding Aids
• Oxygen– Transform XML-FO File to XML Content
File
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AIMS
Embedded Viewer
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AIMS
Duplicate Files
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AIMS
Pattern Search
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AIMS
Flag Files for Restriction
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AIMS
3 Classes of Login
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AIMS
Bookmarks
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AIMS
Bookmarks
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AIMS
Labels• Use “Labels” to represent access restrictions, document types, computer
media, and subject headings. When files are exported to access repository (Hypatia), they will carry the labels with them.
Access restrictions:AR:Owner/ArchivistAR:Invited personAR:PublicAR:Reading room File types: FT:DocumentFT:SpreadsheetFT:EmailFT:ImageFT:VideoFT:Sound All Subject Headings start with "S:".
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AIMS
Labels
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AIMS
Labels
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AIMS
Labels become Facets
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AIMS
Original File Paths
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AIMS
XML-FO
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AIMS
XSLT Transformation –XML Content
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AIMS
See Contents on Web
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AIMS
Display Derivative
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AIMS
EAD – Series VI: Born Digital Material
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AIMS
EAD – Processing Note