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Page 1: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

Alameda County Probation Department

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Page 2: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

ACPD

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• Lack of use of evidence based practices

• Inadequate ability to collect, store and analyze data

• Lack of effective program evaluation strategies

• Outdated or nonexistent policy and standards

Probation Assessment Process

Page 3: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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Unable to report accurate recidivism

rates due to inadequate

collection, storage and analysis of

data

Service Providers have been chosen

based on anecdotal

evidence of reputation and

previous experience

Management structure doesn’t allow for focused attention on data

collection and evidence based

analysis

Must develop an evidence-based

vendor evaluation system to ensure

that service decisions

impacting clients are based on data

Probation Assessment Process

Page 4: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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Effective use of Evidence-Based

Practices for improved outcomes

Data driven client decisions to

improve public safety

Timely and efficient contracts

for servicesValid, consistent,

current policy and standards

Reorganization Goal

Page 5: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

• Background Investigations

• Internal Affairs

• 300+ Policies• 4 manuals

• Best Practices• Outcomes• Scope of

Language• Program efficacy• Reduced RFP

contract time

ACPD Reorganization Proposal

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• Employment (1400 Jobs)

• Housing• Education• Family Reunification• Barrier Removal• Substance use

disorder• Mental Health• Dual diagnosis• CCPEC Support

(AB109)

Reorganization Includes:

Page 6: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

• Contract compliance

• Improve timeframes for contract development and award (CBO’s)

• Integrate data driven decision making

• Produce demographic and recidivism statistics

• Achieve measurable outcomes and ensure effective services

ACPD Reorganization Proposal

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• Increases reimbursement potential

• Juvenile probation claiming oversight

Reorganization Includes:

Page 7: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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Evidence Based Practices8 Principles of Effective Intervention:

(National Institute of Corrections, 2017)

1. Assess Actuarial Risk/Needs

2. Enhance Intrinsic Motivation

3. Target Intervention

a. Risk Principle (Who)

b. Need Principle (What)

c. Treatment Principle (How)

d. Fidelity Principle (How Well)

4. Skill Train with Directed Practice

5. Increase Positive Reinforcement

6. Engage Ongoing Support in Natural Communities

7. Measure Relevant Processes/Practices

8. Provide Measurement Feedback

Page 8: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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ACPD Transformation- Reorganization Proposal

1 2 3 4 5

Page 9: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

Note: Yellow boxes represent new units and/or positions.

Alameda County ProbationExecutive Administration

MARCUS DAWALDEPUTY CHIEF PROBATION

OFFICERADULT FIELD SERVICES

EXTERNAL COMMUNICATIONS DIRECTOR

WEB DEVELOPER III

LABOR ANALYST

FINA PEREZEXECUTIVE PROGRAM

COORDINATOR

MARIANA DAILEYPROGRAM SERVICES

COORDINATOR

KAREN BAKERASSISTANT CHIEF PROBATION

OFFICER

SHEREEN KHANTRAINING UNIT

BEATRICE SPIKESADMINISTRATIVE SUPPORT

SERVICES

DEBBIE LICANOHUMAN RESOURCES/PAYROLL

UNIT

HALEH SOLTANIINFORMATION TECHNOLOGY

UNIT

VACANTFISCAL, CONTRACTS,

PROCUREMENT AND AUDITINGUNIT (12 FTE)

EVIDENCE-BASED PRACTICES UNIT (4 FTE)

ESA EHMEN -KRAUSEASSISTANT CHIEF PROBATION

OFFICER

IAN LONGDEPUTY CHIEF PROBATION

OFFICERJUVENILE FACILITIES

STACEY WOOTENDEPUTY CHIEF PROBATION

OFFICERJUVENILE FIELD SERVICES

TITLE IV-E UNIT(5 FTE

JESSICA FORTDIRECTOR OF TRANSITIONAL AGE COORDINATOR/SB104

DIRECTOR

CHRISTIAN PEDROTTIACTING DIRECTOR

PROFESSIONAL STANDARDSUNIT (10 FTE)

POLICY AND STANDARDSCOMPLIANCE UNIT

(9 FTE)

RE-ENTRY SERVICES UNIT(6 FTE)

PROGRAM DESIGN AND DEVELOPMENT UNIT

(3 FTE)

NATASHA MIDDLETONLEGISLATIVE COORDINATOR

(PROBATION SPECIALIST) (TAP)

NICOLE LAWLESSADMINISTRATIVE SECRETARY

MYKEISHA LEWISDIVISION DIRECTOR

DENNIS BRADSHAWDIVISION DIRECTOR

CRAIG EMMONSDIVISION DIRECTOR

ANTHONY VILLEGASDIVISION DIRECTOR

RYAN MCCREARYDIVISION DIRECTOR

WENDY STILL, MASCHIEF PROBATION OFFICER

SINDY GUINN-BEGLEYDIVISION DIRECTOR

PAULYNNE JONESDIVISION DIRECTOR

VACANTSUPERINTENDENTCAMP SWEENEY

VACANTSUPERINTENDENT

JUVENILE HALL

BRIAN HOPSONASSISTANT SUPERINTENDENT

PAT HSUADMINISTRATIVE FINANCIAL

SERVICES DIRECTOR

JENIFER BROWNDIVISION DIRECTOR

RESEARCH AND EVALUATIONUNIT (6 FTE)

Page 10: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

Net FTE Change By Unit

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FY 2017-2018 FY 2018-2019 FY 2018-2019Department Name FTE FTE Cost Increase (in millions)Professional Standards Unit 0* 0* $0.16Policy and Standards Compliance Unit 9 9 $1.69Re-Entry Services Unit 6 6 $1.21Program Design & Development Unit 3 3 $0.59Title IV-E Unit 4 5 $0.88Research and Evaluation Unit 6 6 $1.03Evidence Based Practices Unit 4 4 $0.76Fiscal, Contracts, Procurement, & Auditing Unit 11 11 $1.97New Management Positions 6 6 $1.38

Total 49 50 $9.67FTE using savings from vacant funded positions (15.7) (15.7)

Net Increase 33.3 FTEs 34.3 FTEs*Reclassify existing positions

Page 11: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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FY 2017-2018 (in millions) FY 2018-2019 (in millions)

Budgeted Resources Available:• Vacant Funded Positions $1.63 $1.63

• Additional YOBG Revenue $1.25 $1.25

• Additional JJCPA Revenue $1.96 $1.96

• Additional Title IV-E Revenue $0.82 $1.04

• Additional SB 678 Revenue $0.64 $0.64

Incremental Resource Adjustments:• Additional CA Prop 47 Revenue $0.20 $0.20

• Additional CA Prop 57 Revenue $0.20 $0.20

Total Funding Available: $6.70 $6.92AB109 Budget Request: $0 $2.81

Probation Funding Available

Page 12: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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Current Job Title Number of FTE Funding Amount (in millions)

Deputy Chief Probation Officer* 1 $0.26Institutional Supervisor I 1 $0.16Juvenile Institutional Officer Intermittent 0.64 $0.06Juvenile Institutional Officer 0.07 $0.01Probation Aide 1 $0.10Senior Food Service Worker 1 $0.08Senior Management Analyst 0.42 $0.06Specialist Clerk I 9 $0.76Transportation Worker SAN 1.57 $0.14

TOTAL 15.70 $1.63*Position moves from general fund to grant fund

Vacant Funded Positions for Reorganization

Page 13: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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Probation Reorganization CostsFY 2017-2018 (in millions)

FY 2018-2019 (in millions)

Reorganization Estimation: $6.35 $9.67

Probation Funding Available: $6.70 $6.92

AB109 Additional Funding Needed: $0 $2.81

Gap in Funding (with approved AB109 Increase): $0 $0

Page 14: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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STAFFF HIRING PROCESS (180 DAYS)

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NEXT STEPS

REQUESTS FOR PROPOSALS* (180 DAYS)

DATA AND RESEARCH (180 DAYS)

Page 15: Alameda County Probation Department...HALEH SOLTANI INFORMATION TECHNOLOGY UNIT VACANT FISCAL, CONTRACTS, PROCUREMENT AND AUDITING UNIT (12 FTE) EVIDENCE-BASED PRACTICES UNIT (4 FTE)

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