ALAMO COLLEGESFACILITIES ANNUAL UPDATE

John Strybos, PEKyle LeBlanc, PE, CFM, LEED GA

OCTOBER 11, 2016

ALAMO COLLEGES FACILITIES DEPARTMENT

2FACILITIES DEPARTMENT UPDATE

10/11/2016

· More Service, Reduced Resources

· Service = Students, Faculty, Staff, Buildings

· Resources = Personnel, Budget

· Student Support Activities

· Presentations, Awards & Recognition

· Major Design and Construction Projects (2015 – 2016)

· Facility Conditions, Preventive Maintenance

· Energy and Sustainability

· Personnel Staffing

Mission Statement: To provide reliable, cost-effective, and excellent

facilities operations and construction services to the Alamo Colleges.

STUDENT SUPPORT ACTIVITIES

3FACILITIES DEPARTMENT UPDATE

10/11/2016

· Mobile Go Center Events

· Shuttle events

· UPS Store printing and mailing

· Switch board

· College Accreditation data and reports

PRESENTATIONS, AWARDS & RECOGNITION

4FACILITIES DEPARTMENT UPDATE

10/11/2016

· Presenter· 2015 Energy Solutions Exchange

· National Association of College Auxiliary Services (NACAS) Annual Conference

· 96th Annual American Meteorological Society (AMS) Conference

· International District Energy Association (IDEA) Campus Energy 2016

· 2016 TACCBO Annual Meeting and Conference

· 2017 Bond Information at the August Meeting of the San Antonio Chapter of the Institute for Leadership in Capital Projects

· Awards & Recognition· Bill Sinkin Solar Award by the City of San Antonio

· Project Owner of the Year (under $5 MM) at the 2016 Diversity Awards Gala

· General Contractor of the Year for the St. Philip’s College TurbonCenter Renovation (Skanska)

MAJOR DESIGN & CONSTRUCTION PROJECTS (2015 – 2016)

5FACILITIES DEPARTMENT UPDATE

10/11/2016

· PAC – Natatorium HVAC

· SPC – Turbon Building Renovation

· SPC – Veterans Outreach and Transition Center

· SAC – Veterans Outreach Center

· DSO – New Building

· District Wide – May 2017 CIP support

· Eastside Education and Training Center

· CTTC – New Building

· DSO – TAPE application support

FACILITIES PROFILE (2016)

6FACILITIES DEPARTMENT UPDATE

10/11/2016

· 206 Buildings in Inventory (Owned)

· 5.2 MM Square Feet of Facilities

· ~$1.05 B total asset Replacement Value

· Current Facility Condition Index of 12.7% (District-Wide)

· Annual Portfolio Updates (2015, 2016)

· Buildings Added

· Renovation Projects

· Planned Projects for 2017 Annual Update

· Renovation Projects

· Demolition, Removal from Inventory

7FACILITIES DEPARTMENT UPDATE

10/11/2016

Facility Condition Index (FCI)

Importance:

· Relative “score” for portfolio comparison

· Focus effort, prioritize attention

· Objective approach

Keep it Current:

· Living database

· Real-time information for facility decisions, future planning

· Continuously measure building “performance”

Defined: FCI is an index of facility condition based on the cost of deferred

maintenance requirements relative to the building replacement value.

FCI =requirement costs

building replacement value

Low FCI = GoodIndicates a facility is in

“better” condition than

others with a higher FCI.

8FACILITIES DEPARTMENT UPDATE

10/11/2016

FCI and Requirement Index (RI)

Defined: RI is an index of facility condition based on the cost of deferred

maintenance requirements + requirements anticipated in a 5 year outlook relative

to the building replacement value.

RI =all requirement costs + 5 year outlook

building replacement value

Low RI = GoodAnticipate which buildings will be

in “better “ condition compared to

others with a higher RI.

FCI and Requirements Metrics (History)

9FACILITIES DEPARTMENT UPDATE

Campus Abbreviation Legend

DIS-DistrictNLC-Northeast Lakeview College

NVC-Northwest Vista CollegePAC-Palo Alto College

SAC-San Antonio CollegeSPC-St. Philips College

SWC-Southwest Campus

10/11/2016

DIS 156,513 9.1% 10.1% 10.4% 13.6%

NLC 393,296 0.8% 1.1% 1.1% 1.1%

NVC 838,485 1.3% 1.1% 1.1% 1.3%

PAC 565,161 5.7% 6.2% 6.2% 21.3%

SAC 2,009,228 12.4% 12.8% 12.8% 14.7%

SPC 783,699 12.8% 13.8% 13.7% 17.3%

SWC 467,633 9.4% 11.9% 11.7% 12.8%

Total 5,214,015 8.3% 8.9% 8.9% 12.7%

Campus

Size (SF)

2016

FCI

2013 2014 2015 2016

REQUIREMENTS: By Priority

10FACILITIES DEPARTMENT UPDATE

1-Currently Critical (Address Now)

2-Potentially Critical(0-2 Years)

3-Not Yet Critical(3-5 Years)

Not Time Critical

$66K

$222.9 MM

$6.3 MM

$2.5 MM

$231.8 MM Total Identified Requirements

10/11/2016

REQUIREMENTS: By System Types

11FACILITIES DEPARTMENT UPDATE

$231.8 MM Total Identified Requirements

10/11/2016

Structural / Envelope

12.4%

Interiors / Finishes19.2%

Mechanical / Electrical / Plumbing

66.3%

Furniture, Fixtures & Equipment

1.8%

System Types Priority 1 & 2 Priority 3Total Estimated

Cost

Structural / Envelope $ 4,958,981 $ 23,742,441 $ 28,701,422

Interiors / Finishes $ 1,640,594 $ 42,794,237 $ 44,434,831

Mechanical / Electrical /

Plumbing $ 2,195,294 $ 151,457,577 $ 153,652,871

Furniture, Fixtures &

Equipment $ 219 $ 4,180,790 $ 4,181,009

Special Construction $ - $ 804,255 $ 804,255

Total $ 8,795,088 $ 222,979,300 $ 231,774,388

Top 30 Buildings vs. Requirements Total

12FACILITIES DEPARTMENT UPDATE

$231.8 MM Total Identified Requirements

206 Buildings

176 Buildings

85% of Inventory(Owned)

Top 30 Buildings

62%$144.8 MM

38%$87.0 MM

$231.8 MM

10/11/2016

PREVENTIVE MAINTENANCE: Funding Progression

Flattened Funding: $14.5 MM budget for FYE15 – FYE17

13FACILITIES DEPARTMENT UPDATE

10/11/2016

FYE06-FYE17 PM Funding vs. 1% to 5% range of total Building Replacement Value

PREVENTIVE MAINTENANCE: Funding Scenarios & FCI

14FACILITIES DEPARTMENT UPDATE

10/11/2016

Funding levels and FCI

includes Alamo Colleges' facilities which are Owned,

Leased, or are part of a Partnership.

PREVENTIVE MAINTENANCE & FCI: Summary

· Asset value increase of ~$41 MM (since Dec 2014 )

· Campus FCI at PAC and SPC show largest increase

· Requirements increase to $231.8 MM from $191.4 MM (since

Dec 2014 )

· FCI is updated annually to measure impact of completed

projects on overall Alamo Colleges facilities.

· 2017 Annual Update to include Demolition and Renovation

Projects (see Appendix).

15FACILITIES DEPARTMENT UPDATE

10/11/2016

ENERGY AND SUSTAINABILITY – Cumulative Savings

16FACILITIES DEPARTMENT UPDATE

10/11/2016

ENERGY AND SUSTAINABILITY – Annual Savings

17FACILITIES DEPARTMENT UPDATE

10/11/2016

ENERGY AND SUSTAINABILITY – Major Accomplishments

18FACILITIES DEPARTMENT UPDATE

10/11/2016

· Updated Sustainability Policy and Procedure

· Environmental Defense Fund (EDF) Fellow

· Four day work week

· CPS energy demand response

· Installation of Hand Dryers

· Recycled water at NVC and NLC

· Xeriscaping District Wide

· Installation of Solar Panels

· NVC – Carpet removal

· EPA Green Power Partnership

PERSONNEL TRAINING

19FACILITIES DEPARTMENT UPDATE

10/11/2016

· Building Operator Certification – Level 1

· Building Operator Certification – Level 2

· Irrigation Systems and Design Training

· Forklift Training (Warehouse and Boom Lift)

· OSHA Confined Space Training

PERSONNEL – Alamo Colleges FTE versus Contract

20FACILITIES DEPARTMENT UPDATE

10/11/2016

PERSONNEL – Projected Efficiencies

21FACILITIES DEPARTMENT UPDATE

10/11/2016

Projected

Efficiency

Housekeeping GSF / FTE 5,410,572 29,566 22,500

Grounds Keeping Acre / FTE 970 18 20

General Maintenance GSF / FTE 5,410,572 52,025 50,000

APPA

Recommended

FY16

(Size)

FY2016

Category Metric

· 157 In-House Personnel

· 184 Contract Personnel

Total building size listed includes Alamo Colleges' facilities which are Owned and Leased.

APPENDIX

22FACILITIES DEPARTMENT UPDATE

10/11/2016

· Portfolio Updates

· Top 30 Buildings

· Non-Owned Buildings – FCI Metrics

PORTFOLIO UPDATES (2015, 2016): Buildings Added

23FACILITIES DEPARTMENT UPDATE

10/11/2016

Central Texas Technology Center Phase II

Judson ISD Facilities (NLC Campus)

SPC Brackenridge Building

WETC Campus – Classroom Building

Kerrville JM Auld Building (Welding)

EETC Campus – Six (6) Buildings

PORTFOLIO UPDATES (2015, 2016): Renovation Projects

24FACILITIES DEPARTMENT UPDATE

10/11/2016

NVC Buildings: Carpet RemovalPAC Natatorium HVAC Renovation SAC Fletcher 3rd Floor Remodel

Pat Booker 7980 RenovationSAC Candler Re-Roof SPC Central Plant Chillers

Top 30 Buildings (Poorest Condition)

25FACILITIES DEPARTMENT UPDATE

10/11/2016

Sched. Demolition (2017)

Sched. Demolition (2017)

Sched. Demolition (2017)

Renovation by SPC

NON-OWNED BUILDINGS – FCI Metrics

26FACILITIES DEPARTMENT UPDATE

Campus Abbreviation Legend

NLC-Northeast Lakeview CollegeNVC-Northwest Vista College

SAC-San Antonio CollegeSPC-St. Philips College

10/11/2016

Regional Centers (Leased)

Partnership

NLC 52,269 7.3% 7.7% 7.5% 3.5%

NVC 71,159 36.3% 43.9% 43.4% 44.3%

SPC 73,129 6.8% 92.6% 92.2% 37.8%

Total 196,557 26.2% 35.4% 35.2% 28.8%

2016

Parent

Campus

FCI

2013 2014 2015

Size (SF)

2016

NLC 56,768 N/A N/A 0.0%

SAC 298,725 0.0% 0.0% 0.0%

SPC 5,700 N/A N/A 10.3%

Total 361,193 0.0% 0.0% 0.3%

2016

Parent

Campus

FCI

2014 2015

Size (SF)

2016

Regional Centers Facilities

1. WETC Edgewood Building 2. WETC Classroom Addition

3. WETC Lincoln Addition 4. EETC Early Childhood Facility

5. EETC Library EETC Main Building 6. EETC Main Building Boiler Room EETC Library Boiler Room

7. EETC Gym GKC Greater Kerrville Center 8. GKC Primary Annex Boiler Room

9. GKC Kerrville Welding Facility 10. GKC J.M. Auld Adult & Community Center

11. CTT Central Texas Technology Center 12. CTT Central Texas Technology Center Phase II

Partnership Facilities

1. NLC JISD_JECA_Administration Building2. NLC JISD_JECA_Classroom Building

3. SAC Tobin Lofts (Phase 1-South Complex)4. SAC Tobin Lofts (Phase 2-North Complex)

5. SPC Brackenridge Education & Training Center

*Listed facilities added at various times during years shown.