alexandria city public schools fy 2015-2024 capital improvement plan

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Alexandria City Public SchoolsFY 2015-2024

Capital Improvement PlanCity Council/School Board

Work Session April 10, 2014

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Purpose of the CIP

To provide the Mayor, City Council, and Alexandria community the rationale behind the strategy to address the school division’s

need for construction, expansion, and refurbishment of capital assets to ensure the

provision of safe and conducive learning environments that support high performing

schools


CIP Process

• Enrollment projections & capacity• Building conditions and programmatic

needs• Available funding• Good stewards of taxpayer dollars


Essential Questions

• What is the impact of the enrollment projections on the existing approved capacity program?

• What areas were identified to reduce the funding gap in order to respond to resource constraints?

• How do we address the funding gap between City appropriation and ACPS capacity needs?

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Capacity Planning

• Enrollment has increased 3.9% from FY 2013• FY 2015 Projected Enrollment is 14,171

– An increase of 4% from FY 2014• Projected to average 3% growth through FY 2020• No new capacity projects recommended in

FY 2015-2024 CIP • Assumes maintaining current School Board

approved elementary class sizes• Assumes no expansion of Pre-Kindergarten


Capacity Planning

• Major Drivers#1 Student Enrollment#2 Capacity Analysis#3 Modular Building Projects#4 Core Spaces (e.g. cafeteria, parking, etc.)#5 K-8 Building Configuration


Aging Facilities


FY 2015 – 2024 Capacity Projects

# of Classrooms

FY 2014 Approved Funding Years

Years Deferred

FY 2015 Funding Years

Project Budget

4 FY 2015 0 FY 2015 1,773,979 1 FY 2015 0 FY 2015 151,625 2 FY 2015 2 FY 2017 888,065

4.5 FY 2015 0 FY 2015 804,761 10 FY 2015 2 FY 2017 5,724,613 2 FY 2015 3 FY 2018 1,004,963

~20 FY 2017 0 FY 2017 27,991,836 38,339,842

New Building FY 2016 4 FY 2020 52,415,174 New Building FY 2018 0 FY 2018 48,478,993 New Building FY 2015 0 FY 2015 41,532,440

142,426,607 180,766,449

Subtotal Grand Total

Cora KellyPatrick Henry

George MasonJames K. PolkJames K. Polk

Matthew MauryTC Williams: Minnie Howard Campus

Capacity Projects- New School Site TBDSubtotal

Capacity Project

Charles BarrettDouglas MacArthur


CIP Funding- Non-CapacityFY 2015-2024

• FY 2014-2023 School Board approved non-capacity budget exceeded the City Council’s allocation to ACPS by $38.9 million

• Applied prioritization methodology and level-loading to meet City Council approved total non-capacity for the ten-year program

FY 2015 School Board

Approved

FY 2015 City Manager Proposed

Difference in Board and City Manager

FY 2015 11,045,452 11,045,452 0FY 2016 11,436,279 11,258,279 (178,000) FY 2017 11,677,457 11,677,457 0FY 2018 11,475,094 11,475,094 0FY 2019 11,439,966 11,439,966 0FY 2020 14,374,892 14,374,892 0FY 2021 14,477,281 14,477,281 0FY 2022 14,367,962 14,367,962 0FY 2023 14,488,176 14,488,176 0FY 2024 14,916,455 14,916,455 0

129,699,015 129,521,014 (178,000)


School Board Approved and City Manager Proposed Capacity Budget

Minor Capacity Projects

FY 2014 FY 2015 FY 2016

Charles Barrett 2,198,943 1,773,979

Douglas MacArthur 1,639,637 151,625

George Mason 2,295,929

Matthew Maury 412,024

James K. Polk 1,977,385 804,761

John Adams Parking 220,000

Project Planning 720,000 550,000

8,523,918 3,670,365 550,000


Patrick Henry Capacity Project• Feasibility study to examine the construction of a new Patrick Henry Pre-K to 8

School on the existing • Areas of examination:

• A survey of the existing building condition• A survey of the existing site and utilities including storm water management

considerations• Research on all potential environmental constraints of issues that influence

early determinations of the project’s feasibility, timing and cost• Existing Pre-K to 8 educational specifications

FY 2014 FY 2015 FY 2016 FY 2017 TotalSchool Board & City Council Approved

FY 2013 2,950,328 7,491,466 31,660,003 930,643 43,032,440

School Board Approved FY 2015 1,500,000 3,481,617 38,050,824 43,032,441 City Manager Proposed FY 2015 1,500,000 3,000,000 27,000,000 31,500,000

Difference in Board and City Manager - (481,617) (11,050,824) (11,532,441)


Overall Funding Gap and Primary Drivers• Over 10-year program there is a $36.6 million

funding short-fall between School Board Approved FY 2015-2024 CIP and City Manager Proposed CIP

• Major sources of the short fall– New Patrick Henry K-8 Facility (gap of $11.5 million)– New Cora Kelly Facility funded as TBD at $24 million

(gap of $24.5 million)– New Facility at a Site TBD funded at $52 million in FY

2022 (gap of $0.4 million)– Non-capacity short fall of $0.2 million in FY 2016


Comments or Questions

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alexandria city public schools fy 2015-2024 capital improvement plan

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