all guidelines for non-programmed coal traffic

EDRM’S OFFICE,RLY.BD.,17,N.S.RD.,E.R.HOUSE,KOL-1

Office Order No.CMP/7/2008.

Sub: Acceptance of application for movement of coal from notified goods sheds/sidings under Priority-D for the month of September and October’08.

1. Fresh application for Priority-D coal movement from

notified goods sheds/sidings will be accepted on and

from the first working day of the concerned month.

Accordingly, application for the month of

September’08 will be accepted from 1st September’08.

2. Any pending application for approval for overbooked

goods shed of the previous month will not be

considered for next month’s approval. For example,

application which has not been considered in Aug’08

due to goods shed/siding capacity already exhausted

will not be automatically considered as fresh

application for Sept’08. For September’08, consumer

has to apply fresh as mentioned in para-1 above.

3. The maximum number of rakes approved from a goods

shed/siding for movement of coal under Priority-D

will be to the extent of the loading capacity of

that goods shed already furnished in the website of

EDRM’s office available in

http://www.easternrailway.gov.in. (Details of goods

sheds/sidings along with capacity per month is

available only for Eastern Railway,

E.C.Railway,E.Co.Railway, S.E.C.Railway and

S.E.Railway). Application for a month will be

accepted up to two days before last working days of

that month.

No: CMP/Policy/Priority-D/2008.

Dated: 25.08.08. for Executive Director(R.M.)

Ministry of Railways

Office of the Executive Director Rail Movement

(Railway Board)

Eastern Railway House, 17, N.S.Rd.Kolkata-1.

Sub: Policy for outward booking of non-programmed coal from newly

nominated goods sheds/sidings under Priority-D in supersession of

OFFICE ORDER NO. CMP/6/2008 dt: 8th August, 2008

=====================================================

1. These policy guidelines are framed on the basis of the Board’s letter

No.2008/T.T/V/25 Stations dated 04.08.08. This will be valid up to 31.10.08. All

pending approval/indents will lapse on expiry of this scheme.

1.1 This procedure will be applicable to all Zonal Railways except NFR, The existing

instructions on this subject for NFR will continue to be applicable there.

2. Opening of selected goods-sheds/sidings for outward non programmed coal

movement as per Board letter dt: 4.9.08:

2.1. Opening of selected goods-sheds/sidings will be notified with personal approval

of COM in consultation with CCM of the concerned Zonal Railways.

2.2. Such goods-sheds/sidings should have full rake handling capacity.

2.3. While notifying, Zonal Railway should ensure that coal loading facilities are

available at that goods-sheds/sidings or it is provided before notification so as not

to affect the existing traffic being handled there.

2.4. All coal rakes loaded at such goods-sheds should be weighed at notified

weighbridges and RRs are issued on the basis of such weighment reports.

2.5. Before notification, Zonal Railway should ensure that all the environment related

issues are being taken care of.

2.6. Washery operators will not be allowed to use such newly notified goods-sheds

when dealing in beneficiated coal and other by products of processed coal.

However, permission of outward booking of the above coal (beneficiated and by-

products of processed coal) from existing private sidings, if any, can be granted

by the Zonal Railways duly following existing rules and following the rules laid

down in this circular.

2.7. Captive mining block coal will not be permitted from such newly notified goods-

sheds. However, permission for outward booking of the captive mine coal from

existing private sidings, if any, can be granted by the Zonal Railways duly

following extant rules and following the rules laid down in this circular.

3. EDRM Office, Kolkata will issue necessary guidelines regarding the documents

to be submitted and procedure to be followed for acceptance of this traffic.

4. The Zonal Railways will submit the list of newly notified goods-sheds/sidings to

EDRM, Kolkata along with the capacity of these terminals to handle coal traffic.

5. Newly notified goods-sheds and sidings can only deal with outbound traffic as

under :

• Goods-sheds – Any purchaser of coal from CIL &

subsidiary company or SCCL by road. • Existing Private sidings –

� Beneficiated coal and by products of beneficiated coal from coal

washeries.

� Captive mining block coal.

� Any purchaser of coal from CIL & subsidiary

company or SCCL by road.

((((Applicant should process permission from Applicant should process permission from Applicant should process permission from Applicant should process permission from

private private private private siding owner on his own, if he is not a siding owner on his own, if he is not a siding owner on his own, if he is not a siding owner on his own, if he is not a

valivalivalivalid cod cod cod co----useruseruseruser.... CoCoCoCo----useruseruseruser document needs to be document needs to be document needs to be document needs to be

submitted at the time of placing indents).submitted at the time of placing indents).submitted at the time of placing indents).submitted at the time of placing indents).

6. In terms of para-3 above following policy guidelines are laid down for

dealing with this traffic :

Customer will approach EDRM, Kolkata for permission to use these notified

goods-sheds/sidings for outward coal booking. The term “customer” means

“consignor”. He should be the same as mentioned as purchaser/owner of coal as

mentioned in Sale Order/Delivery Order issued by Coal Company.

7. Coal allocated through e-auction by rail will continue to be moved following the

existing procedures from existing colliery sidings.

8. The procedure to be follwed at EDRM’s office.

8.1. List of Specimen signatories should be sent to this office for this scheme.

8.2. Documents are to be submitted by the consignor.

8.2.1 Any purchaser of coal from CIL & subsidiary company or

SCCL by road:- Request letter, only from the purchaser/owner of coal, duly filled in as per prescribed format given as Format-I, Following document (s) to be

attached :- (a) A self attested (by consigner with rubber stamp) Xerox/Photo copy of the Sale

Order/Delivery Order issued by Coal Company. Validity period of Sale

Order/Delivery Order will be only considered.

(b) For FSA consumer consignee and destination as per

Deliver Order will remain same.

(c) A certificate that they are fully responsible for violation

of any agreement with CIL/SCCL.

8.2.2 For washery operators- A request letter as per Format – I duly filled in should

be submitted with following document (s) to be attached:-

(i) Documentary evidence of raw coal procured by the consumers through

e-auction. The washery operator must give a declaration that the raw

coal has been procured by the respective consumers from the open

market under e-booking scheme.

(ii) Xerox/photo copy of the delivery order issued by Coal Company in

favour of consumer. It should be self attested by the washery

operator(s) with rubber stamp.

(iii) In case of raw coal procured by the washery oprator(s) directly from

coal company under e-auction a declaration regarding that should be

given along with self attested Xerox/photo copy of the Sale/Delivery

Order issued by coal company.

8.2.3 For captive coal block owners:- A request letter as per Format-I duly filled in

should be submitted with following document(s) to be attached:-

(i) A Xerox/photo copy (self attested) of Ministry of Coal’s permission

regarding coal block allotment.

(ii) An undertaking stating that the coal to be moved is from their own

captive mines and for self consumption only.

8.3 Quantity of coal should be convertible in terms of full rakes of 59 Box-N (3835

tones)/41 BCN (2460 tones approximately) and the choice of supply of rakes in

open (Box-N) or covered (BCN) is purely choice of zonal railway. However, the

overall quantity of coal as mentioned in the Format-II (clause-8) should not be

exceeded.

8.4 No request shall be entertained for fraction of a rake.

8.5 Request will be scrutinized and approved by EDRM’s Office, on first come first

serve basis, subject to capacity of goods-sheds/sidings as intimated by Zonal

Railways. Validity of approval will be for a period of thirty days excluding the

date of issue within which indent to be placed. However once the indent is

accepted at goods-shed/siding indent will remain valid till supply unless it is

withdrawn/forfeited within validity period of the scheme. Approval will be

intimated to Zonal Railways in the prescribed format (Format-II).

For coal purchased under FSA, the consumer &

destination will be same as per D.O. issued by CIL. (For

FSA consumers destination should be as per our records

rail head nearest to destination as per Delivery Order).

8.6 All the requests received on a working day will be cleared by EDRM’s Office

within the next working day provided all the documents are submitted in order as

per para-8.2.

8.7 While approving the request, originating station and destination should be notified

for outward and inward coal booking respectively. This office will not take

cognigence of any temporary restriction including restriction of till further advice

for approving the request.

9 Procedure to be followed at Zonal Railways.

9.1. Zonal Railways will bring out a procedure order regarding acceptance of

indents, staking permission, allotment for loading including commercial

formalities to be observed. Seniority of indents at goods-sheds/sidings will be

as per normal goods-sheds working and not on the basis of date of approval

from EDRM’s office.

No change of destination is permittedNo change of destination is permittedNo change of destination is permittedNo change of destination is permitted.

9.2 Following documents need to be submitted by consumer to concerned Zonal

Railways:

A) Any purchaser of coal from CIL & subsidiary company

or SCCL by road to be loaded from nominated goods-sheds:

i) Xerox/photo copy of original dispatch/lifting certificate (as a proff that

the coal has been lifted from colliery fields as per the sale/delever order).

ii) Xerox/photo copy of the delever order issued by concerned coal

company.

iii) The declaration that consumer is fully responsible for non payment of

any tax as per law and railway is not responsible for any non payment.

Violation of any guideline of CiL is the sole responsibility of customer.

B) For washery product and captive coal mines –

i) The declaration that consumer is fully responsible for non payment of

any tax as per law and railway is not responsible for any payment.

9.3 The originating goods-sheds/sidings (loading point), grade of coal, destination,

consignor, consignee and quantity of coal in terms of rakes as mentioned in the

EDRM’s clearance letter (Format-II) should be adhered to for acceptance of

indents.

Executive Director (R.M.)

Railway Board, Kolkata

No: CMP/Policy/ Priority-D/2008 Dated: 17th September, 2008

DISTRIBUTION:

1. Notice Board. 2. EDTT (M), Railway Board, Rail Bhawan, Room No.263, New Delhi. 3. DTT (G), Railway Board, Rail Bhawan, Room No.259, New Delhi. 4. COM, E.Railway, Kolkata-1. 4. COM, S.E.Railway, Garden Reach, Kolkata-43. 5. COM, East Coast Railway, Bhubaneswar. 6. COM, South East Central Railway, Bilaspur 7. COM, Central Railway, Bombay-V.T. 8. COM, Northern Railway, Baroda House, New Delhi. 9. COM, N.E.Railway, Gorakhpur. 10. COM, Western Railway, Church Gate, Mumbai. 11. COM, North East Frontier Railway, Maligaon (Assam). 12. COM, Southern Railway, Chennai 13. COM, S.C.Railway, Secunderabad. 14. COM, E.C.Railway, Hajipur, Bihar. 15. DRM, E.Railway, Asansol, Howrah and Malda. 16. DRM, E.C.Railway, Dhanbad. 17. DRM, C.Railway, Nagpur. 18. DRM, S.E.Railway, Adra, KGP, RNC & CKP. 19. DRM, East Coast Railway, Khurda Road, Sambalpur & Waltair, 20. DRM, S.E.C.Railway, Bilaspur, Nagpur & Raipur 21. CFTM, Eastern Railway, Fairlie Place, Kolkata-1. 22. CFTM, S.E.Railway, Garden Reach, Kolkata-43. 23. CGM (Sales), Coal India Limited, 15-Park Street, Kolkta-16. 24. CGM (Sales), ECL, 13-R.N.Mukherjee Road, Kolkata-1.

25. CGM (Sales), BCCL, 6-Lyons Range, Kolkata-1. 26. CGM (Sales), CCL, 15-Park Street, Kolkata-16. 27. CGM (Sales), SECL, 13-R.N.Mukherjee Road, Kolkata-1. 28. CGM (Sales), WCL, Civil Line, Nagpur. 29. CGM (Sales), MCL, Apeejay House, 15-Park Street, Kolkata-17. 30. CGM (Sales), NCL, 44-Park Street, 5th Floor, Kolkata-16. 31. All India Coal Merchants Asson., 23-Park Street, Kolkata-16. 32. Sr.Asstt.Secretary, Federation of Indian Chamber of Commerce and Industry,

Federation House, Tansen Marg, New Delhi. 33. The Indian Coal Consumers & Agents Asson., 8/1,Middleton Row, (2nd Floor),

Kolkata-1. 34. The Coal Consuemrs Asson.of India, India Exchange, Indian Exchange Place, (7th

Floor), Kolkat 35. The Indian Coal Merchants Asson., C/o.IMF, 135-Biplabi Rash Behari Basu Road,

Kolkata-1. 36. The Advisor, Industries and Commerce Asson., P.O.Box No.70, Dhanbad (Bihar). 37. The Coal Traders Asson., 1/1, Vansittart Row, Kolkata-1. 38. The Secy., Coal Fields Coal Merchants Asson., B.P.Agarwala Colony, P.O.

Dhansar (Dhanbad). 39. The Secretary, Federation of Coal Consumers’ Dealers and Traders of W.B.

152/2, Baruipara Lane, P.O.Alambazar, Kolkata-35. 40. Federation of Coal Consumers Dealers & Traders of India, 18-N.S.Road, 2nd

Floor, Kolkata- 1. 41. Coal & Coke Procurement Asson. Of India, 17/2/1, P.W.D.Road, Kolkata-35. 42. All India S.S.I.Coal Consumers Asson., 39C, Biren Roy Road (W), Ground Floor,

Kolkata-1. 43. All India Coal Dealers & Consumers Association, 29A, Weston Street, Room No.

A-8, 1st floor, Kolkata – 700012. 44. Cement Manufacturers’ Association, CMA Tower A-2 E, Sector-2A, Noida –

201301 (U.P.) 45. All India Coal Dealers & Consumers Association, 29A, Weston Street, Room No.

A-8, 1st Floor, Kolkata – 700012. 46. EDRM/DT (Coal)/ChOS(A&S)/ChOS(P)/OS (A)/OS (P)/OS (R) - in office. 47. Name of the Sponsoring Authorities :

Executive Director (R.M.)


Dated: 17th September, 2008

FORMAT-1

(Declaration by consignor in their letter pad)

No…………. dt:

To,

The EDRM/Kolkata

Sir,

Sub: Permission for movement of non programmed traffic raw coal by rail

=====================================================

We have legally purchased the raw coal from the coal company M/s……….

under FSA/e-auction system by road vide D.O.No……….. dt………….. The full/part quantity

(…tones) is going to be lifted by us from the colliery to……… (loading point) by road and want

to move the same to………(destination) by rail as non programmed traffic under priority ‘D’.

The detail of movement particulars is appended below for your kind approval:

1) Name of consignor

2) Name of consignee

3) FSA/E-auction(by road)/captive mine/washery

4) Booking station )G/Shed and siding)

(a) Type of coal (Steam/Slack/PROM/ROM etc.)

5) No. of Box N rakes (in 59 Box N)/BCN (41) rakes.

6) Destination/unloading point

7) Sale/Delivery Order No. with date and quantity

8) Stacking clearance from concerned Railway has been taken(Yes/No):

We agree to pay freight and other charges (demurrage/wharfage/stacking charges etc) as

per Railway rules.

Sale tax and other taxes as applicable to Central and State Governments and other Govt.

agencies will be paid by us. Railway is not responsible for any dispute arising out of this.

It is requested that necessary sanction may kindly be issued from your end at an early

date.

Thanking you,

Yours faithfully,

(Signature with rubber stamp)

FORMAT-II

NO. Dated:

To

DRM/………………..

This office has approved the following movement of non programmed traffic (priority-D)

The details of movement particulars are appended below for information and further;

action:





5) Type of coal (Steam/Slack/PROM/ROM etc.)



8) Sale/Delivery Order No. with date and quantity

All the procedures for coal booking from nominated goods sheds/sidings as circulated by

Railway Board/NDLS as well as this office should be strictly followed.

Validity of the approval is for 30 days excluding the date of issue for submission of

indent.

For: Executive Director (R.M)

Railway Board/Kolkata

Copy to : CFTM/………………..for information and necessary action.

Copy to : Consignor M/s…………………..in reference to his request No……………

dated…………………

For: Executive Director (R.M)


Ministry of Railways Office of the Executive Director Rail Movement

(Railway Board) Eastern Railway House, 17, N.S.Rd.Kolkata-1.

OFFICE ORDER NO.CMP/10/2008

Sub: Policy for outward booking of beneficiated coal, washery rejects, tailings, coal fines, slurry and other coal byproducts of washeries from newly nominated good sheds/sidings under Priority-D.

This circular is applicable in addition to the

existing circular namely CMP/8/2008 and CMP/9A/2008.

1. These policy guidelines are framed on the basis of

the Board’s letter No.2008/T.T/V/25/Stations dated

10.11.08.This will be valid up to 31.12.08. All pending approval/indents will lapse on expiry of this scheme.

1.1. This procedure will be applicable to all Zonal

Railways except NFR. The existing instructions on

this subject for NFR will continue to be

applicable there.

1.2. Programmed coal for which programs are being

sanctioned by competent authority of the Railways

(i.e. Zonal Railway/EDRM) will not be loaded from

newly notified goods sheds.

2. In terms of para-6 of Board’s letter No.

2008/T.T/V/25/Stations dated 10.11.08, following

guidelines are laid down for loading of beneficiated

coal/washery rejects/tailings/coal fines/slurry

under priority-D (Non-programmed). Consumers will approach EDRM Office, Kolkata for

permission to use these notified good sheds/sidings

for outward booking of their product.

3. Following documents are to be submitted by the consignor for obtaining approval of EDRM’s office:

i) Consignor should submit a declaration from the

washery operator/producer that the coal byproduct has

been sold to the consignor by mentioning the product

(washery rejects/tailings/slurry/coal fines/any other

byproduct) and quantity. If the consignor himself is

washery operator/producer, a self declaration that

the coal has been sold to the consignee should be

given.

ii) If the consignor is acting through their agent,

authorization letter should be sent to this office

for verification along with list of the authorized

signatories (with specimen signature and rubber

stamp).

4. Application to EDRM’s office should be as per the

Format enclosed.

5. Documents to be submitted at Zonal level :

i) At the time of giving indent, consignor should submit a copy of the

declaration mentioned in para-3.i.

ii) A certificate from the washery operator/producer that the coal has

been released to the consignor by mentioning the quantity and

category (beneficiated coal/washery rejects/ tailings/ slurry/ coal

fines /other byproducts /processed coal etc.).

6. Zonal Railway should verify all the documents mentioned in para-5 against

the EDRM’s approval letter.

Executive Director (R.M)


No: CMP/Policy/Priority – D/2008 Dated: 11th Nov., 2008

FORMAT-III


No……. dt:

To,

The EDRM/Kolkata.

Sir,

Sub: Permission for movement of non programmed traffic

raw coal by rail.

==========================================

We have legally purchased the coal byproductl from M/s………………

and want to move the same to …….(destination) by rail as non programmed traffic under

priority ‘D’. The total quantity is __________________ tones .

The detail of movement particulars is appended below for your kind

approval:



3) Booking station (G/Shed and siding.)

(a) Type of coal (washery rejects/tailings/coal fines/slurry)



6) Stacking clearance from concerned Railway has been taken (Yes/No):

We agree to pay freight and other charges (demurrage /wharfage/stacking

charges etc) as per Railway; rules. Sale tax and other taxes as applicable to Central and State Governments

and other Govt. agencies will be paid by us. Railway is not responsible for any dispute

arising out of this.

We also affirm that we are fully responsible for complying with all the

rules of Central Government /State Government/any other Govt. Agencies (including the

FSA signed with CIL) as applicable and Railways are no way responsible for violation of

any rule/s.

It is requested that necessary sanction may kindly be issued from your end

at an early date.

Thanking you,

Yours faithfully,


Ministry of Railways Office of the Executive Director Rail Movement

(Railway Board) Eastern Railway House, 17, N.S.Rd.Kolkata-1.

OFFICE ORDER NO.CMP/11/2008

Sub: Policy for outward booking of coal from the captive mining blocks under non-programmed category from the newly nominated good sheds/sidings under Prioirty-D.

This circular is applicable in addition to the

existing circular namely CMP/8/2008 and CMP/9A/2008.

3. These policy guidelines are framed on the basis of

the Board’s letter No.2008/T.T/V/25/Stations dated

10.11.08.This will be valid up to 31.12.08. All pending approval/indents will lapse on expiry of this scheme.

3.1. This procedure will be applicable to all Zonal

Railways except NFR. The existing instructions on

this subject for NFR will continue to be

applicable there.

3.2. Programmed coal for which programs are being

sanctioned by competent authority of the Railways

(i.e. Zonal Railway/EDRM) will not be loaded from

newly notified goods sheds.

2. As per Board’s letter No.2008/T.T/V/25/Stations

dated 10.11.2008 outward booking of coal from

captive mining blocks under non programmed category

is permitted.

3. Procedures to be followed at EDRM’s office:

Documents to be submitted by consignor (if the

consignor is the captive mine owner) remains same as

enumerated in para 8.2.3 of CMP/8/2008. If the

consignor is not the captive mine owner he should

give a declaration that he has purchased the coal

and should submit the Xerox copy of delivery order

issued by captive mine owner.

6. Application to EDRM’s office should be as per the

Format enclosed.

7. Documents to be submitted at Zonal level :

i) Xerox copy of the (self attested) Ministry of Coal’s permission

regarding coal block allotment

ii) A declaration that all the rules of Central Government/State

Government/any other Govt.Agencies have been complied with

including tax liabilities as applicable and Railways are no way

responsible for violation of any rules or non payment of any Govt.

taxes/royalty.

iii) A certificate from the captive mine owner that the coal has been

released from captive mine for dispatch by rail under priority-D.

8. Zonal Railway should verify all the documents mentioned in para-5 against

the EDRM’s approval letter.

Executive Director (R.M)


No: CMP/Policy/Priority – D/2008 Dated: 11th Nov., 2008

FORMAT-IV


No……. dt:

To,

The EDRM/Kolkata.

Sir,

Sub: Permission for movement of non programmed traffic

raw coal by rail.

==========================================

We want to move the coal produced from our captive mines/purchased from

captive mines(delete which is not applicable) namely ____________ to …….

(destination) by rail as non programmed traffic under priority ‘D’. The total quantity is

__________________ tones.

The detail of movement particulars is appended below for your kind

approval:



9) Booking station (G/Shed and siding.)

(a) Type of coal



12) Stacking clearance from concerned Railway has been taken (Yes/No):

We agree to pay freight and other charges (demurrage /wharfage/stacking

charges etc) as per Railway; rules. Sale tax and other taxes as applicable to Central and State Governments

and other Govt. agencies will be paid by us. Railway is not responsible for any dispute

arising out of this.

We also affirm that we are fully responsible for complying with all the

rules of Central Government /State Government/any other Govt. Agencies (including the

FSA signed with CIL) as applicable and Railways are no way responsible for violation of

any rule/s.

It is requested that necessary sanction may kindly be issued from your end

at an early date.

Thanking you,

Yours faithfully,


Ministry of Railways

Office of the Director Rail Movement

(Railway Board)

Eastern Railway House, 17, N.S.Rd.Kolkata-1.

Office Order No. CMP/7/2009

Sub: Policy for booking of non-programmed coal under Priority-D by multi

consignors and for mixed/blended/modified/re-sized coal

====================================================

1. Booking of non-programmed coal by a single consignor is permitted under

guidelines vide this office circular no. CMP/8/2008 dt: 17.09.2008, CMP/10/2008

dt: 11.11.2008 and CMP/11/2008 dt: 11.11.2008.

2. The consignee/consumer for such rake is permitted to multiple numbers provided

booking for each consignee is for at least one no. of wagon.

3. It has further been decided to introduce booking of non-programmed coal with

multiple consignors under following terms and conditions:

I. Eligibility: All consignors should have Delivery-Orders/Sale-Orders in their

own name with quantity of coal less than a rake size, i.e., 3835 tones for

Box-n and 2460 for BCN rake.

II. Conditions:

a) Any part quantity of D.O./S.O. is not permitted to use for submission of

request of multi-consignor non-programmed coal.

b) Delivery/Sale Orders once used for movement of non-programmed coal of

single consignors are not permitted for use under this category.

c) Kind/Class of coal of all Delivery/Sale Orders should be one. Mix of coal

with coke or coking coal or washery products will not be permitted.

d) The destination of the rake remains only one.

III. Procedure :

a) All consignors/owners of coal should furnish the application jointly in the

format – V annexed to this circular.

b) The consignor having share of coal more than other participant consignors

should be nominated/recognized as group leader.

c) The letter-head of the group leader will be utilized for furnishing the

request/application in format – V.

4. It has also been decided to introduce booking of non-programmed coal which is

moved to a place and mixed/blended/modified/re-sized as detailed below:

I. Request for booking of coal which is moved to a place and

mixed/blended/modified/re-sized and not in original form will be accepted

as coal mixed/blended/modified/re-sized by consignor. This will be treated

as separate kind of coal.

II. The consignor should be the owner of the coal that is offered for outward

booking.

III. Documentary evidence regarding ownership of coal is to be produced

alongwith request.

IV. Declaration for mixing/blending/modification/re-sized should be given by

the consignor.

V. The request should be filed in the format-VI annexed to this circular.

5. Zonal Railways will bring out a procedure order regarding acceptance of

indents, stacking permission, allotment for loading including commercial

formalities to be observed. Seniority of indents at goods-sheds/sidings will be

as per normal goods-sheds working and not on the basis of date of approval

from office of Director (Rail Movement).

6. This policy guideline is framed on the basis of the Board’s letter No.

2006/TT.V/25/Station dt: 18.05.2009. This will remain valid upto 31.08.2009

subject to extension of scheme of non-programmed coal. All pending

approvals/indents will lapse on expiry of this scheme.

7. This procedure will be applicable to all Zonal Railways except NFR. The existing

instructions on this subject for NFR will continue to be applicable there.

8. These guidelines are in addition to the guidelines issued under this office circular

no. CMP/8/2008 dt: 17.09.2008, CMP/10/2008 dt: 11.11.2008 and CMP/11/2008

dt: 11.11.2008.

Joint Director (Rail Movement)


No: CMP/Policy/ Priority-D/2009 Dated: 21st May, 2009

FORMAT-V


No…………. dt:

To,

The Director (Rail Movement),

Railway Board, Kolkata.

Sir,

Sub: Permission for movement of multi-consignor non programmed coal by rail

=========================================================

We have legally purchased the raw coal from the coal company M/s………. under FSA/e-auction

system by road vide D.O.No……….. dt………….. The full/part quantity (…tones) is going to be lifted by us from the

colliery to……… (loading point) by road and want to move the same to………(destination) by rail as non programmed

traffic under priority ‘D’.


9) Name of consignors : 1………………………

2……………………….

3………………………… and so on.

10) Name of consignee/s



13) Type of coal (Steam/Slack/PROM?ROM etc.)



16) Sale/Delivery Order No. with date and quantity :

Consignor Delevery/Sale Order

No.

Date of issuance of

DO/SO

DO/SO issued by

(name of coal co)

Quantity

We agree to pay freight and other charges (demurrage/wharfage/stacking charges etc) as per Railway rules.

Sale tax and other taxes as applicable to Central and State Governments and other Govt. agencies will be paid

by us. Railway is not responsible for any dispute arising out of this.

We undertake the liability to settle any dispute arise between applicant consignors any we will not claim for

indemnify loss in case the movement not finally made. Any Commercial formalities as per extend Goods-Shed rule will

be observed by all of us.

It is requested that necessary sanction may kindly be issued from your end at an early date.

Thanking you,

Yours faithfully,

(Signature with rubber stamp of group leader)

(Signature with rubber stamp of 1st consignor)

(Signature with rubber stamp of 2nd consignor)

(Signature with rubber stamp of 3rd consignor)

And so on…

FORMAT-VI


No…………. dt:

To,

The Director (Rail Movement),

Railway Board, Kolkata.

Sir,

Sub: Permission for movement of multi-consignor non programmed coal by rail

=========================================================

The raw coal has legally purchased from the coal company M/s………. under FSA/e-auction system

by road/rail vide D.O./R.R. No……….. dt………….. The full/part quantity (…tones) has been lifted by us from the

colliery to……… (certain point) by road/rail and the same has been mixed/blended/modified/re-sized. Now we want to

move the same from …… (loading point) to………(destination) by rail as non programmed traffic under priority ‘D’.




3) Booking station (G/Shed and siding)

4) Type of coal (mixed/blended/modified/re-sized etc. by us)



7) Sale/Delivery Order No. with date and quantity originally drawn:

Consignor Delivery/Sale Order

No.

Date of issuance of

DO/SO

DO/SO issued by

(name of coal co)

Quantity

8) In case of rail-movement copy of the sanctioned programme has been attached.

We agree to pay freight and other charges (demurrage/wharfage/stacking charges etc) as per Railway rules.

Sale tax and other taxes as applicable to Central and State Governments and other Govt. agencies will be paid

by us. Railway is not responsible for any dispute arising out of this.

We undertake the liability for verification in specification of the material offered for movement under non-

programmed coal traffic. We will not claim any loss incurred if the movement could not made.

It is requested that necessary sanction may kindly be issued from your end at an early date.

Thanking you,

Yours faithfully,


MINISTRY OF RAILWAYS OFFICE OF THE DIRECTOR (RAIL MOVEMENT)

(RAILWAY BOARD) NO: 17-NETAJI SUBHAS ROAD, E.RLY.HOUSE, KOLKATA-1


Sub : Documents to be produced for booking of non-programmed coal, drawn through import.

=================================================

This is in continuation to guideline issued under Office Order no.CMP/7/2009 dt.21.05.2009. The item no. III of para 4 of CMP/7/2009 may be read as under:-

Documentary evidence regarding ownership of coal is to be produced alongwith

request. In case coal offered for booking is drawn through import by rail/road from Port

the following documents are to be produced:- A) 1. Copy of Bill of Entry for Home Consumption, issued by custom office

of the concerned port.

2. The copy/photocopy of “Bill of Entry” must be self attested with rubber stamp. 3. The date of issuance of “Bill of Entry” should not be beyond three months.

B) 1. A self declaration that they have not taken any sanction for movement by rail against the coal for which “Bill of Entry” has been produced.

2. In case a part quantity of coal against the produced “Bill of Entry” has been sanctioned for movement by rail, it is to clarify that remaining quantity has been moved by road and offered for booking under non-programmed coal.

All other terms and conditions of CMP/7/2009 will remain unchanged.

Joint Director (Rail Movement) Railway Board, Kolkata No: CMP/Policy/Priority-D/2009 dt : 09.06.2009




Sub : Validity of documents in respect of acceptance of requests for booking of non-programmed coal, which has drawn through import or domestic coal mixed with imported coal.

=================================================

This is in continuation to guideline issued under Office Order no.CMP/7/2009 dt.21.05.2009 and CMP/8/2009 dt.09.06.2009.

Documents, namely, (i) R/R and (ii) Bill of Entry for Home consumption used

for submission of request in Format-VI as per this office order no. CMP/7/2009 and CMP/8/2009 will be considered upto 3 months only from the date of issuance of the document. In case of coal drawn from subsidiaries of CIL/SCCL through Road and mixed/blended with imported coal, the copy of Delivery Order will also be accepted upto 3 months from the date of issuance of Delivery Orders by subsidiaries of CIL/SCCL for booking of non-programmed coal under priority-D or upto 3 months from the date of issuance of Bill of Entry for Home consumption which ever is later. Sale Order/Deliver Order issued by coal companies are considered for issuance of approval of non-programmed coal movement under Priority-D within its validity in terms of this office order no. CMP/1/2008 dt: 17.09.2008 {para 8.2.1 (a)}. It is further to state that Sale/Delivery Order will be considered upto two months after expiry of its validity in case of request for booking of beneficiated coal or its by-products.

The above guideline will be in force with immediate effect.

Joint Director (Rail Movement) Railway Board, Kolkata No: CMP/Policy/Priority-D/2009 dt : 18.06.2009



OFFICE ORDER NO. CMP/11/2009

Sub: Extension of non-programmed coal traffic.

Board vide letter no.2006/TT-V/25/Station dt.17.06.2009 has extended the permission for loading of non-programmed coal from goods-sheds/sidings till further advise. Procedures laid down in CMP/8/2008 dt.17.09.2008, CMP/10/2008 dt.11.11.2008, CMP/11/2008 dt.11. 11.2008, CMP/7/2009 dt.21.05.2009, CMP/8/2009 dt.09.06.2009 and CMP/9/2009 dt.18.06.2009 will be followed accordingly.

Joint Director (Rail Movement) Railway Board, Kolkata

No: CMP/Policy/2009 dt. 29.06.2009



OFFICE ORDER NO. CMP/3/2010

Sub: Extension of validity for new facilities under non-programmed coal traffic

=====================

In terms of Railway Board’s letter no: 2009/TT-V/Station dt: .2.2010 validity of facilities for booking of non-programmed coal traffic by multi-consignors and for booking of non-programmed coal traffic for movement of mixed/blended/modified/re-sized coal introduced vide this office order no. CMP/7/2009 dt: 21.05.2009 followed by CMP/8/2009 dt: 09.06.2009 and CMP/9/2009 dt: 18.06.2009 is hereby extended upto 31st July, 2010.

Director (Rail Movement) Railway Board, Kolkata

No: CMP/Policy/Priority-D/2010 dt : 25.03.2010