Parent Information Meeting

All Saints Catholic SchoolAugust 28, 2013

Agenda

Welcome & Prayer Updates-

◦ Financial 2012 review 2013 expectations

◦ Advisory Board Members Organizational Chart Goals

◦ Advancement◦ Auction◦ Accreditation ◦ Catholic Identity

Updates (Cont.)◦ Core Knowledge

Timeline New Resources Coffee Talk Curriculum

Nights◦ AOD Changes

Grading Scales PowerSchool

Miscellaneous- SOF Grant Hot Lunches Concussion Law

Upcoming Dates & Important Information

Financial Agenda

• Review 2012 / 2013 Financials

• 2013 / 2014 Key Factors

• Capital Expenditures

2012/2013 Fiscal Year Summary• Approached year-end breakeven

• Continued scrutiny on all ASCS Expenses

• Continue to monitor and preserve cash reserve for emergencies/capital investment

• Ongoing operational integration with all school activities relative to financial management

ASCS Summary 2012 / 2013

 

2012-13 Actual

OPERATING RECEIPTS $2,677,195 LESS OPERATING EXPENSES    ADMINISTRATION $506,474   INSTRUCTIONAL $1,757,364   FOOD SERVICE PROGRAM $93,539   ATHLETIC PROGRAM $60,788   PUBLICATIONS $7,540   PLANT OPERATION AND MAINTENANCE $293,382   OTHER $7,127 TOTAL OPERATING EXPENSES $2,726,214      EXCESS OPERATING RECEIPTS (EXPENSES) ($49,019) ADD:    NON-OPERATING RECEIPTS $90,000 LESS:    CAPITAL EXPENDITURES $40,672 NET INCREASE (DECREASE) IN CASH BALANCE $309

79%

7%

14%

Tuition and fees

Fundraising

Other (Donations, interest, food service, athletics, other)

ASCS Revenue 2012-13

72%

8%

12%8%

ASCS Expenditures 2012-13

Salaries and fringes

Facilities upkeep and risk management

Instructional materials, supplies and general office

Other (Food service, athletics, library, fundraising expenses, other student activities)

$4,620

$681

$345

ASCS Per Pupil Expenditures 2012-13

Instructional and Administrative

Plant Operations and Maintenance

Other including office expenses, supplies, contracted services, food services, and athletics

Total per pupil expenditures = $5,646

2013-2014 Key Factors• Student enrollment remains low relative to

capacity• Budget set at 491 (K-8)

• Direct correlation between student enrollment and fundraising contributions

• Cost of ongoing facility maintenance and improvement continues to increase

ASCS Capital Expense Items 2012-2016

Front/Back Loop Pave/Repair

Seal coat and patchwork

Roof Repair

Water Damage Prevention

Dredging of ponds

Heating Ventilation Controllers (system retrofit)

New Roof & Gutters

New Playground Equipment

Sound System (Gym & Multipurpose Room)

PA system

Grade Numbers

Preschool 28

Pre-Kindergarten 36

Kindergarten 39

Grade 1 51

Grade 2 61

Grade 3 69

Grade 4 57

Grade 5 63

Grade 6 47

Grade 7 57

Grade 8 53

Totals 561 (K-8: 497)

ASCS 2013-2014 Enrollment

Officers◦ President: Eric Rothert – St. Kenneth◦ Secretary: Elizabeth Biddle – St. John Neumann

Members◦ Richard Airton St. Kenneth◦ Angela Kalkofen St. John Neumann◦ Kristen LaForest St. Thomas a’Becket◦ Marivi Latham St. John Neumann◦ Lisa Nolan OLGC (Parish At Large)◦ Dennis Santillan Resurrection◦ David Sweetman St. Thomas a’Becket

◦ Administration Kristen Strausbaugh, Amanda Fraser

Advisory Board Members

Better communication, better results◦ More strategic advisory board◦ Deeper level of transparency ◦ Drive better communication

Connecting with all levels of school committees Quarterly updates

More information communicated, more informed families, better results for the school

Advisory Board Updates

Advancement Office Updates

First Year AccomplishmentsSecond Year Goals

2012-13 Accomplishments Created a case statement for the Fund for All

Saints and presented advancement strategy to staff and families◦ Fall 2012 school magazine◦ Wine & Dessert event

Facilitated Advancement & Marketing Committee◦ Identified strategies and priorities for the school year◦ Established and implemented marketing strategy

Ads and posters Print, on-line and parish bulletin articles Postcard mailings

2012-13 Accomplishments

Established new relational database ◦ Past and current families and grandparents◦ Alumni◦ Faculty and staff◦ Friends of the school, parishes and businesses

Creation of new website◦ Revised organizational content ◦ New photos and video◦ Referrals from online private school review websites

2012-13 Accomplishments

Strengthened relationships with parishes.◦ 80% of students from four founding parishes:

Resurrection, St. John Neumann, St. Kenneth, St. Thomas a’Becket

◦ Participated on Education Commissions◦ Identified opportunities for collaboration◦ Increased support through religious education stipends

Secured additional $3,000 for last year Secured additional $10,000 for current year

Fund for All Saints received approximately $27,000

in individual gifts

2013-14 Advancement Goals

Administer the Fund for All Saints◦ Oversee direct mail appeal◦ Meet individually with constituents◦ Provide oversight of special events

Wine and Dessert event in January Donor Appreciation event in May

Identify and research grant opportunities Establish and maintain database

2013-14 Advancement Goals

Continue to strengthen relationships with parishes

Identify opportunities for support from businessesand vendors

◦ Confirm contact information◦ Provide information about mission of All Saints◦ Develop relationships with interested businesses

Facilitate new Advancement Committee

November 16, 2013Laurel Manor

• Volunteering to assist with the event

• Becoming an Auction & Gala Sponsor

• Placing an advertisement in the Auction & Gala Catalog

• Selling and/or purchasing all of your Super Cash Raffle Tickets

• Donating to the Grade Theme Baskets

• Donating other items, services, and experiences

• Procuring items from local area businesses

• Attend the event!

Supporting the 2013 Annual Auction & Gala

Super WeekSeptember 16-20

Accreditation through the Michigan Non-Public School Accrediting Association (MNSAA)

Based on 3rd Year Site Visit Success◦ Fully accredited for the 2013-2014 school year

◦ AOD recommended All Saints to move forward with School of Distinction

Shift in standards: MNSAA now moving toward

Accreditation Update

Contains 9 defining characteristics of Catholic schools based on Church teachings◦ 13 standards

◦ 70 benchmarks

◦ Collectively describe what it means to be a Catholic school

Catholic Identity Survey Results

Catholic Values by Grade

P3 P4 K 1st 2nd 3rd 4th 5th 6th 7th 8th1

2

3

4

5

6

7

Academic excellence Service to others Community building Sharing of faith

Actionable service projects I would like to see some service projects,

get the kids in the community to do age appropriate services instead of $1 dress down days where the kids don't even know what the money is going to.

Most community service…seem to be

offered to the NJHS and Student Council

Academic excellence Service to others Community building Sharing of faith

Pastor Designate: Fr. Ron Richards (SJN)

All School Masses

Reconciliation Services (Grades 3-8)

Virtues Program (Year 2—Gifts of the Holy Spirit)

Theme: Servant Leadership—Jesus as the Model

Catholic Identity

Location: 1st hall (between rooms 108 and 110)

Approved for approximately 50 students

Summer work:◦ Painting◦ Dry wall◦ Carpet

Chapel Updates

Chapel (Cont.) Furniture Donations from Our Lady Queen of

Peace (Harper Woods)

Phase II Plans: Student Artwork (All Saints Theme)

Creating a Exterior Entrance

Locked and Secured◦ Early childhood (Preschool & Pre-Kindergarten)

access codes◦ Playground key pads with direct access

Front Door Access◦ Picture & voice

Cameras ◦ (interior & exterior views)

Direct Connection to Police ◦ Partnership & practice

Security Updates

Timeline & AccomplishmentsCore Knowledge Accreditation

Curriculum Coffee Talks

Core Knowledge Implementation Timeline

2013-2014ASCS receives official “Friend of Core Knowledge” status.

ASCS aligns the Core Knowledge Sequence with State of Michigan Standards and Common Core Standards for: • English Language Arts

ASCS adopts the Ignatius Press Faith and Life series for deeper catechesis

2014-2015ASCS seeks to attain “Visitation Site” status with The Core Knowledge Foundation, receiving their endorsement as a national school of distinction.

2012-2013ASCS aligned the Core Knowledge Sequence with State of Michigan Standards and Common Core Standards for: • Math• Science• Social Studies

New CK Class Resources for 2013• Complete class sets of the Pearson History and

Geography texts for grades 3-6

• Rich classroom sets of materials for 7th and 8th grade that support contemporary world and U.S. history topics

• Leveled library books for Core Knowledge social studies and science content at a variety of reading levels for differentiated learning for lower and upper hall

• Classroom sets of classical literature for grades 4-8

• Faith and Life religion materials, endorsed by the USCCBC for catechesis throughout the building

New CK Parent Resources for 2013• Domain unit parent letters for upcoming units in math,

science and social studies

• Study guides for domain units in math, science and social studies

• What Your Child Needs To Know Parent Guides to assist with reinforcement at home

Core Knowledge Coffee TalksOctober 8 (Lower Hall) and October 9 (Upper Hall) What is Core Knowledge

What is the difference between Core Knowledge and the Common Core (They are very different)

Core Knowledge Coffee TalksJanuary 14 (Lower Hall) and January 15 (Upper Hall) What becoming a Core Knowledge

school means for ASCS

Where ASCS is in the implementation process of becoming an official Core Knowledge school and nationally recognized visitation site

Core Knowledge Coffee TalksApril 9 (Lower Hall) and April 10 (Upper Hall) Summary of the Core Knowledge

Foundation’s spring site visit to ASCS

ASCS curricula goals and resource updates for 2014-2015

AOD Changes: Grading Scales

Grades 3-8 Kindergarten-2

A             100-95A-           94-93B+          92-91B             90-87B-           86-85C+          84-83C             82-76C-           75-74D+          73-72D            71-68D-           67-65F             64

1-ES-Mastery of standard (85-100)

2-MS-Developing the standard (74-84)

3-NS-Needs Support (73-below)

Level 1 certification training (July)

AOD to transfer database information (July-present)

Gradebook/class roster set-up (in progress)

Gradebook training for teachers (September)

Parent access codes provided (week of Sept 9th)

Updates

Parent/School Communication:Classroom Information

Lower Hall Upper Hall

Google sites

Homeroom page

◦ Individual folders for subjects

◦ Newsletters

◦ Website links for extra practice

◦ Classroom expectations

Google sites Grade-level pages

◦ Individuals folders for subjects

◦ Shared calendars to list upcoming tests/quizzes and projects

◦ Grade-level expectations

Parents will log into PowerSchool site

Access real-time grades

View attendance

Student information

Step-by-step tutorials will be provided to parents for PowerSchool set-up

Parent/School Communication:Gradebook Information

Parent/School Communication:School Information

Email Communication Main Website

◦ Generates voice, text and email capability

◦ Newsletters and flyers attached each Thursday

School Website:www.allsaintscs.com

Posted under parent tab

Log in to the system at any time (before due date) to make your order

Order for all children at once Pay with your credit card Online ordering system easy to use Simple calendar format Help save some trees!

Hot Lunch Program Goes Electronic!

The deadline for September/October orders is Friday, September 13.

No late orders can be accepted after this date

Parents must review concussion flyer and sign acknowledgement form◦ Any student athlete◦ Any student taking PE

If head injury occurs:◦ Students are unable to return to school without a

doctors note

School must keep records until 25

Michigan Concussion Law

All Saints awarded $30,000 for wireless project

Completed over summer Full access throughout the building

SOF grant—can apply 3 years:◦ Sound system◦ PA system

SOF Grant

Meet-The-Teacher/Team◦ Tuesday, September 3

Kindergarten: 6:00-6:30 Grade 1: 6:30-7:00 Grade 2: 7:00-7:30 Grade 3: 7:30-8:00

◦ Wednesday, September 4 Grades 4-6: 7:30-8:30

◦ Thursday, September 5 Grades 7-8: 7:30-8:30

Protecting God’s Children Workshop◦ Tuesday, September 10th

Upcoming Events