allan hancock joint community college district … board book.pdf · 11/8/2016 · board of...

ALLAN HANCOCK JOINT COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES

Agenda Regular Board Meeting

Tuesday, November 8, 2016

Allan Hancock College

Closed Session – Conference Room, O-102

Open Session - Boardroom, B-100

800 South College Drive, Santa Maria, CA 93454

Page

Tent.

Time

1. Call to Order 5:15 PM

2. Public Comment to Closed Session

This section of the agenda is intended for members of the public to address

the Board of Trustees on items involving the community college district that

are being considered in Closed Session. Please note that Board members are

prohibited by the Brown Act from responding to comments made regarding

topics not on the official agenda. The leading speaker from the audience on

each side of an issue will be limited to five (5) minutes. Additional speakers

are limited to two (2) minutes. To address the Board of Trustees, please fill

out a Request to Address the Board of Trustees form and provide it to the

superintendent/president prior to this part of the agenda.

3. Adjourn to Closed Session 5:15 PM

3.A. Conference with Labor Negotiator – (Government Code §54957.6)

Agency designated representatives: Dr. George Railey, Kelly Underwood

Employee Association: Faculty Association

Agency designated representatives: Kelly Underwood

Employee Association: Part-Time Faculty Association

Agency designated representatives: Dr. Kevin Walthers

Unrepresented Employees: Management

Agency designated representatives: Dr. Kevin Walthers

Unrepresented Employees: Supervisory/Confidential

Agency designated representatives: Felix Hernandez Jr.

Employee Organization: California School Employees Association (CSEA) Chapter #251

Gregory A. Pensa, President

Tim Bennett, Vice President Bernard E. Jones

Larry Lahr Hilda Zacarías

Carson Link, Student Trustee

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Board of Trustees

November 8, 2016

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3.B. Discipline/Dismissal/Release of Public Employee (1 case) (Govt. Code §54957)

3.C. Potential Litigation (2 cases) (Govt. Code §54956.9(b)

4. Reconvene to Open Session 6:00 PM

5. Action Taken in Closed Session

6. Pledge of Allegiance

7. Approval of Agenda as Presented

8. Public Comment

The section of the agenda is intended for members of the public to address

the board on items involving the school district. Time limits and procedures

to address the Board of Trustees, as stated in the Public Comment to Closed

Session, apply to this part of the agenda. Public comment not pertaining to

specific agenda items is welcome under public comment. Please note that

Board members are prohibited by the Brown Act from responding to

comments made regarding topics not on the official agenda. Testimony on

specific agenda items will be welcome during consideration of the item by the

Board of Trustees. When public testimony is completed regarding a specific

agenda item, discussion is then confined to board members only. This

practice is in accordance with laws governing Board of Trustees public

meetings.

9. Approval of Minutes

9.A. Approval of Minutes from the October 11, 2016 regular board

meeting.

10

10. Presentation

6:15 PM

10.A. Check presentation from CoastHills Community Foundation and

Presqu'ile Winery

Representatives from CoastHills Credit Union and Presqu'ile Winery

will present a check of the proceeds from their joint fundraiser,

Rancho Vino, to the college's Agriculture program.

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November 8, 2016

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10.B. English Boot Camp Outcomes

Julia Raybould-Rodgers and Susan Farley, English Instructors, will

present information on the Boot Camp outcomes for August 2016

and outcomes for the accelerated class, English 595, along with

future plans for lowering the number of basic skills English classes

needed.

11. Consent Agenda

Consent Agenda items are consistent with adopted policies and approved

practices of the district and are deemed routine in nature. They will be acted

upon by roll-call vote in one motion without discussion unless members of the

board request an item’s removal from the Consent Agenda.

6:25 PM

11.A. Register of Warrants

Supplemental Payroll 9/9/16 and Regular Payroll 9/30/16

A recommendation that the board of trustees approve commercial

warrants.

19

11.B. First Quarter Financial Status Report

A recommendation that the board of trustees accept the first quarter

financial status report.

22

11.C. Acceptance of Donations

A recommendation that the board of trustees accept the donation of

a Kawai upright piano from Mary Kaye Harlan.

27

11.D. Authorization to Declare District Property as Surplus

A recommendation that the board of trustees declare the items listed

to be surplus and authorize disposal through the appropriate

procedures.

28

11.E. Authorization to Destroy Class 3 – Disposable Records

A recommendation that the board of trustees authorize destruction

of the records as listed, in accordance with Administrative Procedure

3310.

29

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11.F. Part-time Faculty Appointments, Regular Faculty Overload

Assignments and Special Assignments/Stipends

A recommendation that the board of trustees approve part-time

faculty appointments, regular faculty overload, and special

assignments/stipends.

36

11.G. Equivalency Certification for Faculty

A recommendation to approve equivalency certifications for faculty

members who have been authorized to teach, as needed, based on

equivalency criteria specified in Board Policy 7211 (formerly BP

4105) and as restricted by the equivalency certification document.

44

11.H. Short-Term, Substitute, and Professional Expert Appointments

Exempt From Classified Service

A recommendation that the board of trustees approve the short-term,

substitute, and professional expert appointments exempt from

classified service as presented.

46

11.I. Appointments, Transfers, and Promotions of Classified Service

Employees

A recommendation that the board of trustees approve the promotion

of Dana Avila, administrative secretary III/community education,

community education department, effective November 14, 2016. A

recommendation may be made that the board of trustees approve the

appointments of auxiliary accounting technician, auxiliary

accounting; and human resources assistant, human resources. If a

recommendation is made, a revised board agenda item will be

presented.

49

11.J. Change of Status of Classified Service Employee

A recommendation that the board of trustees approve the change of

status of Griselda Reyes, coordinator, facilities and construction,

operations department, retroactive to October 17, 2016.

50

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11.K. New and/or Revised Classified Bargaining Unit Job Descriptions

A recommendation that the board of trustees approve the new

classified bargaining unit job description student success retention

specialist; and approve the revised classified bargaining unit job

descriptions as follows: design specialist, campus graphics; graphics

designer, campus graphics; and production specialist, campus

graphics, as presented.

51

11.L. Change of Status of Faculty Member

A recommendation that the board of trustees approve a revision to

the reduced workload (Willie Brown Act) for Marla Allegre, full-

time faculty, English, English department from 74.8 percent to 66.0

percent, effective spring 2017 semester.

65

11.M. New and/or Revised Management Job Description

A recommendation that the board of trustees approve the revised

certificated management job description project director, K-12

partnerships, cooperative work experience & career development, as

presented.

66

11.N. Out-of-Classification Assignments of Classified Service Employees

A recommendation that the board of trustees approve the out-of-

classification out of bargaining unit assignment of Terilyn Hall,

coordinator, employee relations/classification, human resources,

effective November 9, 2016 through December 16, 2016, or earlier

per district need; and approve the out-of-classification assignments

of Lizabeth Phillips, coordinator, recruitment, human resources,

effective November 9, 2016 through December 31, 2016, or earlier

per district need; Sharan Kelly, coordinator, human

resources/professional development, human resources, effective

November 9, 2016 through December 31, 2016, or earlier per

district need; and Stefanie Aye, human resources assistant, human

resources, effective November 9, 2016 through December 31, 2016,

or earlier per district need.

72

ACTION

12. Oral Reports 6:35 PM

12.A. Superintendent/President’s Report

12.B. Board Member Reports

12.C. Association Reports 6:45 PM

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1) California School Employees Association

2) Associated Student Body Government

3) AHC Foundation

4) Management Association

5) Part-Time Faculty Association

6) Faculty Association

7) Academic Senate

13. Action Items 7:15 PM

13.A. Authorization to Close the AHC Bookstore Bank Accounts

A recommendation that the board of trustees authorize staff to close

the Rabobank accounts 0152513178, 0152516673, and 0152513186

and to transfer the balances to the County Treasury.

74

13.B. Acceptance of Grants Approved

A recommendation to accept funded proposals.

75

13.C. Authorization, Joint Use Agreement with Atascadero Fire

Department

A recommendation that the board of trustees authorize the

superintendent/president to execute a joint use agreement between

the district and Atascadero Fire Department for use of the Public

Safety Complex.

76

13.D. Authorization, Lease Agreement with TVJ Sons I, Inc. dba Honda of

Santa Maria

A recommendation that the board of trustees authorize the

superintendent/president to execute a lease agreement between the

district and TVJ Sons I, Inc. dba Honda of Santa Maria.

77

13.E. Appointment of a Member of the Board of Trustees to the Student

Housing Evaluation Panel

A recommendation that the board of trustees appoint a board

member to serve on the student housing evaluation panel.

79

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13.F. Restructure of the Extended Campus

A recommendation that the board of trustees approve the restructure

of the extended campus, including revised job descriptions and

applicable salary range adjustments, as presented, retroactive to July

1, 2016 and pending CSEA ratification.

81

13.G. Public Hearing on Allan Hancock Joint Community College District

and Faculty Association of Allan Hancock College Mutual Proposal

for Part-Time Faculty Evaluations

A recommendation that the board of trustees give reasonable time

for any public comment on the joint proposal of the Allan Hancock

Joint Community College District and Faculty Association of Allan

Hancock College.

83

13.H. Allan Hancock Joint Community College District and the California

Federation of Teachers/Part-time Faculty Association of Allan

Hancock College, Local 6185 Contract Reopeners on the Entire

Agreement for Fiscal Years 2017-2018 through 2019-2020

A recommendation that the board of trustees invite the public to

forward any comment on the proposals to the director, human

resources; and to schedule the proposals for public comment at the

scheduled board meeting on December 13, 2016, in accordance with

Board Policy 7140.

85

13.I. Revised On-Call/Short-Term/Professional Expert Employees Salary

Schedule

A recommendation may be made that the board of trustees approve a

revised On-Call/Short-Term/Professional Expert Salary Schedule,

SS-80. If a recommendation is made, a revised board agenda item

will be presented.

91

13.J. Building M400 Roof Replacement Project, Informal Bid No. 16-209,

Change Order 01

A recommends that the board of trustees approve change order 01 to

the contract with Craig Roof, Inc. and authorize the vice president,

operations, to sign change order 01.

98

13.K. Building M400 Roof Replacement Project, Informal Bid No. 16-209,

Notice of Completion

100

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A recommendation that the board of trustees approve filing a notice

of completion for Craig Roof Inc. for the Building M400 Roof

Replacement project.

14. Information 7:50 PM

14.A. Grant Proposals Submitted

A report on grant proposals submitted.

101

14.B. Employee Resignations and Retirements

The superintendent/president has accepted the resignation of Holly

Barrett, coordinator, employee relations/classification, human

resources, effective November 19, 2016; and the retirement of

Suzanne Valery, director, institutional grants, effective December 31,

2016.

103

14.C. Restructure of Academic Affairs Organization Chart

A recommendation to review the Dean’s administrative

reorganization.

104

14.D. Monthly Report, Associate Superintendent/Vice President, Academic

Affairs

106

14.E. Monthly Report, Associate Superintendent/Vice President, Student

Services

107

14.F. Monthly Report, Associate Superintendent/Vice President, Finance

and Administration

108

14.G. Monthly Report, Vice President, Institutional Effectiveness 109

14.H. Monthly Report, Vice President, Operations 110 14.I. Monthly Report, Executive Director, College Advancement 111

14.J. A Status Report on Bond Measure I Projects 112

14.K. A Monthly Report on the Year-to-Date Financial Data for Various

Funds.

115

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15. New Business 8:30 PM

16. Calendar 130

17. Adjournment

The next regular meeting of the Board of Trustees will be held on Tuesday,

December 13, 2016. Closed session begins at 5:00 p.m. Open session begins

at 6:00 p.m.

In compliance with the Americans with Disabilities Act, if you need assistance

to participate in this meeting, please contact the President’s Office at (805)

922-6966 ext. 3245. Please make requests 48 hours prior to the meeting in

order to make reasonable arrangements to ensure accessibility to this meeting.

Kevin G. Walthers, Ph.D.

Secretary to the Board of Trustees


Board of Trustees

October 11, 2016


BOARD OF TRUSTEES

Minutes

Regular Board Meeting

Tuesday, October 11, 2016

Allan Hancock College - Lompoc Valley Center

Public Safety Training Complex

Building 5 - Room 5-111 - Closed Session - 5:00 p.m.

Building 5 - Room 5-109 - Open Session - 6:00 p.m.

One Hancock Drive

Lompoc, CA 93436

1. Call to Order

Trustee Pensa called the meeting to order at 5:05 p.m. with the following trustees present:

Bennett, Lahr, Pensa, Zacarías

Trustees absent: Jones

2. Public Comment to Closed Session

No public comment was made.

3. Adjourn to Closed Session

Trustee Pensa adjourned the meeting to closed session at 5:05 p.m.

4. Reconvene to Open Session

Trustee Pensa reconvened the meeting to open session at 6:00 p.m.

5. Action Taken in Closed Session

Trustee Pensa announced that no action was taken in closed session.

6. Pledge of Allegiance

Student Trustee Link led the audience in the pledge of allegiance.

7. Approval of Agenda as Presented

Item 11.M. Change of Status for Salary Placement of Full-Time Faculty Members was moved to

the action item section of the agenda.

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board approved the agenda

on a roll-call vote as follows:

Ayes: Bennett, Lahr, Pensa, Zacarías

Gregory A. Pensa, President Tim Bennett, Vice President

Bernard E. Jones Larry Lahr

Hilda Zacarías

Carson Link, Student Trustee

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Noes: None

Abstentions: None

Concur: Student Trustee

8. Public Comment

Tim Ritchie, Home Motors general manager, said the dealership has made a commitment to

support the college’s food share program. He hopes the donation will help reduce the

consumption of fast food and provide nutritious food to Hancock students. The company

believes in giving back to the community and supporting Hancock College. He went on to

present the college with a check in the amount of $6,000.

Ken Ostini, Lompoc resident, shared a testimonial regarding Hancock College and what it has

meant to him and his family. He said two of four children attended the college, and in

retrospective, would have liked to have all his children attend. He thanked the board of trustees

and everyone for all they do for the community.

Michael Carroll, Lompoc resident, spoke to the board of trustees regarding affordable education.

He appreciates the work the board does to make education affordable for the community. He

added that local employers are appreciative and proud of the programs such as welding and

viticulture the college offers. He concluded his remarks by thanking the board of trustees for

their efforts.

Dan Hilker said many of the policies are outdated but have been cited for various reasons. He

recommended the superintendent/president’s contract be extended for two years.

9. Approval of Minutes

9.A. Approval of Minutes from the August 30, 2016 special board meeting.

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board voted

unanimously to approve the minutes for the August 30, 2016 special board meeting as

submitted. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent: Jones; Student

Advisory Vote: Concur)

9.B. Approval of Minutes from the September 13, 2016 regular board meeting.

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board voted

unanimously to approve the minutes for the September 13, 2016 regular board meeting

as submitted. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent: Jones;

Student Advisory Vote: Concur)

10. Presentation

10.A. Student Activities Showcase

Stephanie Robb, coordinator of student activities, introduced Liz Pompa, executive

director, Associated Student Body Government, Daniel Hernandez, student

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ambassador, and other student leaders in the audience. Ms. Pompa reported there are

43 active student clubs. She reviewed some of the 59 events they have hosted and

shared club highlights. Daniel Hernandez introduced the student ambassadors and

noted they started out with six, hired two more for the Lompoc Valley Center, and

recently hired three additional bilingual student ambassadors. He gave examples of the

activities the ambassadors support. He noted the Food Share Because We Care

program started last year and has served almost 1,500 students and provided over

25,000 pounds of food for students in need. The mentorship program was also

launched with 23 mentors and mentees. Mentors are college staff and faculty as well as

people in the community. They thanked administrators, faculty, and staff for

supporting ASBG students and helping change the odds.

11. Consent Agenda

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board voted unanimously to

approve the consent agenda, as revised, on a roll-call as follows:


Noes: None

Abstentions: None


12. Oral Reports

12.A. Superintendent/President’s Report

Dr. Walthers mentioned the accreditation team commended the board of trustees and

the college for its campus climate. He added he has not seen this type of

commendation before. He noted there are some items that need attention and reported

Dr. Railey and Marla Allegre are working on addressing them. The college also

received two accreditation letters for fire and law enforcement that contained very nice

commendations. He read an excerpt from the letters.

12.B. Board Member Reports

Trustee Bennett attended a conference and went to a few sessions and realized

Hancock College is already doing a lot of the work suggested. He shared some

information regarding cell phone privacy issues.

Trustee Lahr is also a board member of the Viticulture and Enology Foundation. He

said they are selling wine and wants to work on developing marketing plan. The

accreditation visit went very well because of all the work done by staff. He also

attended a conference and learned a lot.

Trustee Pensa commended everyone for all their work to prepare for the accreditation

visit. He noted the creation of the culture of success for students validates the work

done by everyone. He went to a conference and learned about student housing, Pell

grants, and FAFSA.

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Board of Trustees

October 11, 2016

Trustee Zacarías thanked everyone for organizing Career Day. She shared the need for

registered veterinary technicians. She shared the need for emergency preparedness.

She is interested in learning how the college supports students with mental illnesses

such as bipolar disorder and schizophrenia. She thanked everyone for their work to

prepare for the accreditation visit.

Student Trustee Link met with the accreditation team and shared the great things

happening at the college. Michael Huggins and he sponsored a rave event. They had

great music and students were able to make their own tie dye shirts. He will be in the

staff vs. students football game. He also attended the Bread and Roses event.

12.C. Association Reports

1) Academic Senate

Marla Allegre said they are addressing accreditation concerns. They are looking

at a number of classes that haven’t been reviewed in a while and the distance

learning curriculum. The contractual evaluation process is also being reviewed.

The also continue to work on board policies.

2) California School Employees Association

No report was given.

3) Associated Student Body Government

Michael Huggins reported Spirit Week was a big success. He reviewed all the

recent student activities. He and other students have met with staff to encourage

student life at the Lompoc Valley Center. They have asked for a survey

regarding food, quality, and prices.

4) AHC Foundation


5) Management Association


6) Part-Time Faculty Association


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October 11, 2016

7) Faculty Association


13. Action Items

11.M. Change of Status for Salary Placement of Full-Time Faculty Members

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the board of trustees

approved the change of status, as presented, for salary placement of full-time faculty

members Benjamin Britten, early alert counselor, counseling and student success &

support program, retroactive to August 1, 2016; Christopher Straub, assistant professor,

geography, social and behavioral sciences department, retroactive to August 16, 2016;

Danae Madrid, assistant professor, chemistry, life and physical sciences department,

retroactive to August 16, 2016; Patrick Trimbath, assistant professor, art, fine arts

department, retroactive to August 16, 2016; Maria Dayana Zepeda de Rosas, noncredit

counselor, noncredit education, retroactive to June 1, 2016, and contingent upon

continued funding; Ricardo Navarrette, counselor, counseling and student success &

support program, retroactive to August 16, 2016; Janae Dimick, assistant professor,

English, English department, retroactive to August 16, 2016; and Jennifer Schroeder,

assistant professor, speech, languages and communication department, retroactive to

August 16, 2016. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent: Jones;

Student Advisory Vote: Concur)

13.A. Authorization to Borrow up to 60 Percent of the District’s Net Equity in the Self-

Insured Program for Employees (SIPE) Workers’ Compensation Joint Powers

Authority (JPA)

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board authorized the

district to borrow up to 60 percent of the district’s net equity in the SIPE workers’

compensation JPA if needed for cash flow purposes. (Ayes: Bennett, Lahr, Pensa,

Zacarías; Noes: None; Absent: Jones; Student Advisory Vote: Concur)

13.B. Adoption of the 2016-17 Education Protection Account Expenditure Plan

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board adopted the

2016-17 Education Protection Account expenditure plan. (Ayes: Bennett, Lahr, Pensa,


13.C. Academic Policy and Planning Committee Curriculum Summary

On a motion by Trustee Bennett, seconded by Trustee Zacarías, the Board adopted the

curriculum additions and changes reflected in the summary report of the Academic

Policy and Planning Committee. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None;

Absent: Jones; Student Advisory Vote: Concur)

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13.D. Resolution 16-29, Columbia Business Center Lease

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board ratified and

approved the lease executed by the superintendent/president for lease space in the

Columbia Business Center. On a roll-call vote as follows:


Noes: None

Abstentions: None


13.E. Resolution 16-30 Authorization of Short Term Lease Agreements

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board approved a

resolution authorizing the Vice President of Operations or the Vice President of

Finance and Administration to establish lease fees and execute short term lease

agreements. On a roll-call vote as follows:


Noes: None

Abstentions: None


13.F. Building C Forum Lighting & AV Replacement Project, Informal Bid No. 16-203,


On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board approved

filing a notice of completion for Taft Electric Co. for the Building C Forum Lighting &

AV Replacement project. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent:

Jones; Student Advisory Vote: Concur)

13.G. Restructure of Public Safety Department

On a motion by Trustee Bennett, seconded by Trustee Zacarias, the Board approved the

restructure of the public safety department, including revised job descriptions and

applicable salary range adjustments, as presented, retroactive to July 1, 2016 and

pending CSEA ratification. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None;

Absent: Jones; Student Advisory Vote: Concur)

13.H. Restructure of Cashiering Services

On a motion by Trustee Lahr, seconded by Trustee Bennett, the Board approved the

restructure of cashiering services including revised job descriptions and applicable

salary range adjustments, as presented, retroactive to July 1, 2016 and pending CSEA

ratification. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent: Jones; Student

Advisory Vote: Concur)

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October 11, 2016

13.I. Allan Hancock Joint Community College District and Faculty Association of Allan

Hancock College Mutual Proposal for Part-Time Faculty Evaluations

On a motion by Trustee Bennett, seconded by Trustee Lahr, the Board invited the

public to forward any comment on the joint proposal of the Allan Hancock Joint

Community College District and Faculty Association of Allan Hancock College to the

superintendent/president and to schedule the proposal for public comment at the

scheduled board meeting on November 8, 2016, in accordance with Board Policy 7140.

(Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent: Jones; Student Advisory

Vote: Concur)

13.J. Salary Schedule Revision for Supervisory/Confidential Employees

On a motion by Trustee Zacarías, seconded by Trustee Bennett, the Board approved the

revised supervisory/confidential employee salary schedule, as presented, to include

purchasing supervisor; accounting supervisor; auxiliary accounting supervisor; payroll

supervisor; and campus graphics supervisor positions. (Ayes: Bennett, Lahr, Pensa,


13.K. Amendment to the Employment Agreement for Superintendent/President

Trustee Zacarias said that she was proud of the way Dr. Walthers has integrated into

the community. She would like Dr. Walthers to stay at the college at least ten

years.

On a motion by Trustee Bennett, seconded by Trustee Lahr, the Board approved the

amendment to the superintendent/president’s employment agreement to extend the

term of the contract through June 30, 2019. (Ayes: Bennett, Lahr, Pensa, Zacarías;

Noes: None; Absent: Jones; Student Advisory Vote: Concur)

13.L. Acceptance of Grants Approved

On a motion by Trustee Bennett, seconded by Trustee Lahr, the Board accepted funded

proposals as submitted. (Ayes: Bennett, Lahr, Pensa, Zacarías; Noes: None; Absent:

Jones; Student Advisory Vote: Concur)

14. Information Items

14.A. Annual Report of District Accomplishments for 2015-2016

Dr. Walthers noted the list reflects a lot of accomplishments, but still doesn’t capture

everything that takes place on campus.

14.B. Employee Resignations and Retirements

Dr. Walthers acknowledged the retirement of Deborah West, Irene Wong, and Kevin

Raine.

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October 11, 2016

14.C. Diversity Data

Kelly Underwood noted the report was sent to the Chancellor’s office. She noted the

decreases in staff is due to the reduction in short-term and substitute employees. She

said there were a total 88 recruitments, 99 employees were hired, and 1600 applications

were reviewed. She noted the hiring pool is geographically challenged because the

college is not close to a major city.

14.D. Annual Report on Club Advisors for Student Clubs

Associate superintendent Ornelas mentioned there is a process to set up a club. This

report will be provided twice a year. She commended Stephanie Robb for coordinating

the clubs.

14.E. Monthly Report, Associate Superintendent/Vice President, Academic Affairs

Dr. Railey announced the Dimensions in Dance includes an award winning dancer. He

mentioned the college was selected as one of eight schools be awarded a Haas CNC

Simulator and recognized as one of the nation’s Best CNC Learning Project. He

reported the LVN program posted a 100 percent pass rate.

14.F. Monthly Report, Associate Superintendent/Vice President, Student Services

Associate Superintendent Ornelas thanked Yvonne Teniente-Cuello, the taskforce, and

others for their help with the Common Assessment Initiative and gave an update on the

efforts to meet the initiative requirements. She reported the application period for

financial aid will begin on October 21. In collaboration with Cal-SOAP and the Santa

Barbara Foundation, the college is hosting a lot of events and workshops on how to

complete the application.

Trustee Zacarías left the meeting at 7:50 p.m.

14.G. Monthly Report, Associate Superintendent/Vice President, Finance and Administration

Associate Superintendent Black reported the external audit is going well. He said the

Memorandum of Understanding and Operating Agreement between the PCPA and the

PCPA Foundation is complete and approved by both parties. He added staff is working

with Ellucian representatives to move toward fiscal independence. They also

transferred funds to the OPED trust as per the adopted budget.

14.H. Monthly Report, Vice President, Institutional Effectiveness

Dr. Murphy attended the Strengthening Student Success Conference. Among the

topics covered were using high school data for student placement, supporting student

learning, identifying at risk students, 3SP, basic skills, and student equity.

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October 11, 2016

14.I. Monthly Report, Vice President, Operations

Vice President Hernandez reviewed the distribution of the state 2016/17 Physical Plant

and Instructional Support Programs. He said the Facilities Council and the Student

Learning Council met to plan the expenditures of the funds.

14.J. Monthly Report, Executive Director, College Advancement

Executive Director Houghton noted the many outreach activities that focused on the

Santa Ynez Valley and Solvang and Lompoc. She mentioned Terri Lee Coleman was

recently honored by Assemblyman Achadjian for her work the community. She

invited everyone to the Fall Gathering.

14.K. A Status Report on Bond Measure I Projects

Vice President Hernandez pointed out the addition of a pie chart to his report.

14.L. A Monthly Report on the Year-to-Date Financial Data for Various Funds

Associate Superintendent Black reviewed the major expenditures in capital outlay. He

briefly reviewed the expenses that included software licensing, accreditation visit costs

and various maintenance items.

15. New Business

No new business was reported.

16. Calendar

Dr. Walthers invited everyone to see the Beauty and the Beast play. He proposed adding an

information item on the services the college offers to low-income students at the next board

retreat. He also mentioned starting the January board meeting at mid-day and adding the annual

retreat.

17. Adjournment

Trustee Pensa adjourned the meeting at 8:08 p.m.

Kevin G. Walthers, Ph.D.

Secretary to the Board of Trustees

18

CONSENT ITEMTo: Board of Trustees Date:

From: Superintendent/President November 8, 2016

Subject: Register of Warrants Item Number:

11.A.

Strategic Goal:

Goal IR2: To develop district financial resources adequate to support quality programs and services.

Enclosures: Page 1 of 3 Full Warrant Register online

BACKGROUND:

The following summary is submitted for board of trustees approval. The full warrant register will be posted on the district’s website in the electronic board agenda for review prior to the board meeting. GENERAL FUND 9410

INVOICE WARRANTS $ 1,605,304.41 SUPPLEMENTAL PAYROLL 9/09/16 673,336.77 REGULAR PAYROLL 9/30/16 4,614,723.83 TOTAL GENERAL FUND $ 6,893,365.01

CHILD DEVELOPMENT FUND 9433 INVOICE WARRANTS 2,422.80 SUPPLEMENTAL PAYROLL 9/09/16 2,791.10 REGULAR PAYROLL 9/30/16 58,362.47 TOTAL CHILD DEVELOPMENT FUND 63,576.37

GO BOND CLEARING FUND 9446 INVOICE WARRANTS 96,480.61 TOTAL GO BOND CLEARING FUND 96,480.61

GO BOND BUILDING FUND 9447 INVOICE WARRANTS 153,767.06 SUPPLEMENTAL PAYROLL 9/09/16 0.00 TOTAL GO BOND BUILDING FUND 153,767.06

CAPITAL OUTLAY PROJECTS FUND 9441 INVOICE WARRANTS 50,560.20 TOTAL CAPITAL OUTLAY PROJECTS FUND 50,560.20

SELF INSURANCE DENTAL FUND 9461 INVOICE CHECK 63,611.00 TOTAL SELF INSURANCE DENTAL FUND 63,611.00

STUDENT CENTER FEE TRUST FUND 9473 INVOICE WARRANTS 0.00 TOTAL STUDENT CENTER FEE TRUST FUND 0.00

SELF INSURANCE HEALTH FUND 9462 INVOICE WARRANTS 4,311.35 TOTAL SELF INSURANCE HEALTH FUND 4,311.35

SELF INSURANCE PROPERTY/LIABILITY FUND 9463 INVOICE WARRANTS 0.00 TOTAL SELF INSURANCE PROPERTY/LIABILITY FUND 0.00

GRAND TOTAL ALL FUNDS $7,325,671.60

RECOMMENDATION:

Staff recommends that the board of trustees approve commercial warrants 1851068 through 1851660 for a subtotal of $1,976,457.43, and payroll warrants in the amount of $5,349,214.17, for a grand total of $7,325,671.60.

Administrator Initiating Item: Michael R. Black

Final Disposition:

19

CERTIFICATED:

1100 1200 1300 1400 3100 3300 3400 3500 3600 3700 3911

CLASSIFIED:

2100 2200 2300 2300 2400 2400 3200 3300 3400 3500 3600 3700 4512 5113 8890

1200

1300

1400

2100

2300 2300 2400 3100 3200 3300 3400 3500 3600 3700

1200

1300 1400 2100 2300 2300 2400 3100 3200 3300 3400 3500 3600 3700


9/9/16 PAYROLL

FUND 9410

Academic Salaries. regular schedule, instructional time Academic Salaries, regular schedule, non-instructional time Certificated Salaries other than regular schedule teaching Certificated Salaries other than contract non-teaching State Teachers Retirement Medicare Health and Welfare Benefits State Unemployment Insurance Worker's Compensation Insurance State Teachers RetiremenVCash Balance PlanJPARS Academic Retirement Incentive

SUBTOTAL

Classified Salaries, regular schedule Classified Instructional Aide Salaries, reguler schedule Classified Salaries, hourly Student Workers, regular Instructional Aides, hourly Student Workers, Tutors. Peer Counselors Public Employees Retirement Social Security/Medicare Health and Welfare Benefits State Unemployment Insurance Worker's Compensation Insurance PARS Uniform Allowance Extemships (Grants Only) Income released for stale dated warrant

SUB TOTAL

TOTAL FUND 9410

FUND 9433

Academic Salaries, regular schedule, non-instructional lime

Academic Salaries: non-regular schedule instructional time

Academic Salaries, non-regular schedule, non-instructional time

Classified Salaries, regular schedule

Classified Salaries, hourly Student Workers, regular Classified Salaries, non-regular schedule instructional aides State Teacher's Retirement System Public Employees Retirement System (PERS) Social Security/Medicare Health and Welfare Benefits State Unemployment Insurance Worker's Compensation Insurance State Teachers RetiremenVCash Balance Plan

SUBTOTAL

TOTAL FUND 9433

FUND9447

Academic Salaries, regular schedule, non-instructional lime

Academic Salaries: non-regular schedule Instructional time



Classified Salaries, hourly Student Workers, regular Classified Salaries, non-regular schedule instructional aides State Teacher's Retirement System Public Employees Retirement System (PERS) Social Security/Medicare Health and Welfare Benefits State Unemployment Insurance Worker's Compensation Insurance State Teachers RetiremenVCash Balance Plan

SUBTOTAL

TOTAL FUND 9447

TOTAL DISTRICT PAYROLL

$0.00 0.00

547,368.90 59,770.08 31,582.15

8,659.50 0.00

303.63 13,900.33 10,613.67

0.00

$672,198.26

$0.00 0.00

979.40 0 .00

122.00 0.00 0.00

14.20 0.00 0.49

22.42 0.00 0.00 0.00 0.00

$1,138.51

$673,336.77

$0.00

0.00

0.00

0 .00

2.689.21 0.00 0.00 0.00 0.00

38.99 0 .00 1.34

61 56 0.00

$2,791 .10

$2,791.10

$0.00

0.00 0.00 0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

$0.00

$0.00

676,127.87

20

CERTIFICATED:

1100 1200 1300 1400 3100 3300 3400 3500 3600 3700 3911

CLASSIFIED:

2100 2200 2300 2300 2400 2400 3200 3300 3400 3500 3600 3700 4512 5113 8890

1200

1300

1400

2100

2300 2300 2400 3100 3200 3300 3400 3500 3600 3700

1200

1300 1400

2100

2300 2300 2400 3100 3200 3300 3400 3500 3600 3700


9/30/16 PAYROLL

FUND 9410

Academic Salaries, regular schedule, instructional time Academic Salaries, regular schedule, non-instructional time Certificated Salaries other than regular schedule teaching Certificated Salaries other than contract non-teaching State Teachers Retirement Medicare Health and Welfare Benefits State Unemployment Insurance Worke~s Compensation Insurance State Teachers RetiremenVCash Balance Plan/PARS Academic Retirement Incentive

SUBTOTAL

Classified Salaries, regular schedule Classified Instructional Aide Salaries, regular schedule Classified Salaries, hour1y Student Workers, regular Instructional Aides, hour1y Student Workers, Tutors, Peer Counselors Public Employees Retirement Social Security/Medicare Health and Welfare Benefits Slate Unemployment Insurance Worke~s Compensation Insurance PARS Unfform Allowance Extemships (Grants Only) Income released for stale dated warrant

SUBTOTAL

TOTAL FUND 9410

FUND 9433

Academic Salaries, regular schedule, non-instructional time




Classified Salaries, hour1y Student Workers, regular Classified Salaries, non-regular schedule instructional aides State Teache~s Retirement System Public Employees Retirement System (PERS) Social Security/Medicare Health and Welfare Benefits State Unemployment Insurance Worker's Compensation Insurance State Teachers RetiremenVCash Balance Plan

SUBTOTAL

TOTAL FUND 9433

FUND9447

Academic Salaries, regular schedule, non-instructional time




Classified Salaries, hour1y Student Workers, regular Classified Salaries, non-regular schedule instructional aides State Teache~s Retirement System Public Employees Retirement System (PERS) Social Security/Medicare Health and Welfare Benefrts State Unemployment Insurance Worker's Compensation Insurance State Teachers RetiremenVCash Balance Plan

SUBTOTAL

TOTAL FUND 9447

TOTAL DISTRICT PAYROLL

$909,863.69 565,675.02 679,129.66 112,210.58 215,973.65

35,775.03 158,126.31

1128.53 52,421.83 15,583.67

0.00

$2,745,887.97

$1,081,796.84 81,876.99 98,950.11 89,930.67 23,290.69 33,370.28

184,610.23 82,345.62

185,059.55 546.16

27,058.72 0.00 0.00 0.00 0.00

$1,868,835.86

$4.614,723.83

$14,754.57

0.00

10,153.74

2,229.43

2,018.04 22,980.70

0.00 1,856.12

0.00 392.82

2,68t.99 13.55

1,146.14 134.37

$58,362.47

$58,362.47

$0.00

0.00

0.00

0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0 .00 0.00 0.00

$0.00

$0.00

4,673,086.30

21

CONSENT ITEM

To: Board of Trustees Date:


Subject: First Quarter Financial Status Report Item Number:

11.B.

Strategic Goal:


Enclosures: Page 1 of 5

BACKGROUND

The first quarter financial status report is a routine report which must be submitted to the State Chancellor's Office on a quarterly basis. It is used by that office to monitor the financial health of a district both as to cash flow and fiscal solvency.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees accept the first quarter financial status report, a routine report that monitors the financial health of the district, to be submitted to the State Chancellor's Office.


Final Disposition:

22

CONSENT ITEM



Subject: Acceptance of Donations Item Number:

11.C.

Strategic Goal:



BACKGROUND

Mary Kaye Harlan of Peoria, Illinois has donated a model K-3 Kawai upright piano and piano bench to the fine arts department/PCPA for use in the classroom and at PCPA rehearsals.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees accept the donation of a Kawai upright piano from Mary Kaye Harlan.


Final Disposition:

27

CONSENT ITEM



Subject: Authorization to Declare District Property as Surplus Item Number:

11.D.

Strategic Goal:



BACKGROUND

District personnel have determined that the following property can no longer be used by college programs. This process is utilized to ensure that the college does not dispose of any item that still has value to the district.

Education Code Section 81450 allows for the sale, at auction, of district property not required for school purposes. Below is a list of district property to be declared surplus and subsequently sold at auction.

Lot # Description Quantity Condition AHC ID# 864 Miscellaneous computer accessories 5 pallets Unknown N/A 865 Miscellaneous printer accessories 2 pallets Unknown N/A 866 Delta 12 inch band saw 1 each Poor N/A

Education Code Section 81450.5 authorizes community colleges to donate surplus district property to a school district, community college district, or other public entity. Information Technology Services would like to surplus 14 laptop computers and donate them to Olive Grove Charter School in New Cuyama, CA. These are Dell laptops with an average market value of approximately $50 each, for a total value of $700. This equipment is below the minimum standard to support the college’s computing needs, but the school would like to have these computers for student use in their classrooms. Olive Grove Charter School is authorized by the California State Board of Education and has additional learning centers in Santa Barbara, Buellton, Lompoc, Santa Maria, and San Luis Obispo.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees declare the items listed to be surplus and authorize disposal through the appropriate procedures.


Final Disposition:

28

CONSENT ITEM



Subject: Authorization to Destroy Class 3 – Disposable Records Item Number:

11.E.

Strategic Goal:

Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.


BACKGROUND The district has been retaining and storing old records, including but not limited to student records, employment records, and financial records, in compliance with provisions established under Chapter 2.5 (commencing with Section 59020 of Division 10, Part VI) of Title 5, California Administrative Code. Title 5 Section 59025 allows for the destruction of class 3 – disposable records that have been retained for at least three fiscal years after the year in which they were originally created. In accordance with Board Policy 3310 and Administrative Procedure 3310, a list of records recommended for destruction must be submitted to the board of trustees to specify that the identified records are to be destroyed. No records included on the attached list are in conflict with applicable laws, regulations, or Administrative Procedure 3310.

FISCAL IMPACT

For destruction of disposable records, $1,500 is included in the 2016-17 district budget.

RECOMMENDATION

Staff recommends that the board of trustees authorize destruction of the records as listed, in accordance with Administrative Procedure 3310.


Final Disposition:

29 Revised

PLANT SERVICES DEPARTMENT Document Destruction Log

November 4, 2016

Lot #1 Box #

Document Date

File Name Destroy

Date 09-074 2007-2008 AR Invoices – Paid. Richard Carmody, Director, Business Services. 7/1/2015

11-022 2007-2008 A/P Paid Invoices K-M. Richard Carmody, Director, Business Services. 7/1/2013

12-028 2009-2010 A/P Paid Invoices L-N. 2009-2010 Accounts Payable paid invoices L-N. Richard Carmody, Director, Business Services.

7/1/2016

12-035 2009-2010 A/P Paid Invoices O-PRA. 2009-2010 Accounts Payable Paid Invoices O-PRA. Richard Carmody, Director, Business Services.

7/1/2016

12-036 2009-2010 A/P Paid Invoices PRE-SN. 2009-2010 Accounts Payable paid invoices PRE-SN. Richard Carmody, Director, Business Services.

7/1/2016

13-058 1995-2011 Accounting - Journal Vouchers 06-08; Audit Backup 04-05; Vouchers & Invoices 95-05; Bank Reconcilements: EOPS 10-11; Cal-Grants 10-11; Federal Programs 10-11. Paulette Blackburn, Senior Accounting Specialist, Business Services.

7/1/2016

1 of 1 2009-2010 Positive Attendance U-09 - S-10; Potential Risk Forms F-09 - S-10; WRC Hours for March-June 2010. Christy Lopez, Administrative Secretary III, Community Education.

7/1/2015

2 of 2 2009-2010 S10 Fee-Based Forms/Potential Risk Forms & S10 Data Forms A-Z. Christy Lopez, Administrative Secretary III, Community Education.

7/1/2015

Lot #2 Box #

Document Date

File Name Destroy

Date

580 2008-2009 Deposit Logs & Envelopes - November & December. Auxiliary Accounting Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2013

604 2008-2009 ASB Accounts Payable – F/Y 2009. Auxiliary Accounting Services - Bruce Wade,

Specialist, Auxiliary Accounting. 7/1/2015

605 2008-2009 Foundation Investment Statements and Journal Entries. Keli Seyfert, Coordinator, Auxiliary Account.

7/1/2015

639 2010-2011 Cashier Deposit Logs & Envelopes – September & October. Auxiliary Accounting Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

645 2010-2011 Cashier Deposit Logs – January & February; Cashier Envelopes - February. Auxiliary Accounting Services, Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

665 2011-2012 Envelope & Deposit Logs – December 2011; Envelopes – January 2012. Cashier Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2016

666 2011-2012 Bookstore Cash Receipts – January 2012. Auxiliary Accounting Services – Bruce Wade, Auxiliary Accounting.

7/1/2016

667 2011-2012 Bookstore Cash Receipts – February & March 2012. Auxiliary Accounting Services – Bruce Wade, Auxiliary Accounting.

7/1/2016

668 2011-2012 Bookstore Cash Receipt – April & May 2012. Auxiliary Accounting Services - Bruce Wade, Specialist, Auxiliary Accounting.

7/1/2016

669 2012-2013 Logs & Envelops – January – February 2012; Logs – March 2012. Auxiliary Accounting Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2016

675 2011-2012 April and May Logs and Envelopes, March Envelopes. Cashier Services - Catalina Staugaard, Coordinator, Cashiering Services.

7/1/2016

676 2012-2013 BKST Cash Receipts (Daily Statements) – July, August 1-20 – F/Y 2013 7/1/2016

677

2005-2006; 2009-2010; 2010-2011; 2011-2012

Envelopes – June 2012 & Logs – 2011; 1098T’s; Blue Sheets & Ticket Logs – F/Y 2012; All Unpaid Fee Backup Docs – F/Y 2012; Also, EOPS Loans – F/Y 2010 & 2012; Childcare Fall 2009-Spring 2010; NRT Payment Plans – Fall 2005, Sp. 2006, Fall 2009-Spring 2012. Cashier Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2016

30 Revised

Lot #2 (cont’d.)

Box #

Document Date File Name

Destroy Date

679 2011-2012 BKST Cash Receipts – Oct/Nov/Dec 2011. Aux Acct Services - Bruce Wade. 7/1/2016

682 2011-20012 BKST Cash Receipts (Daily Statements) – August 21-September 30 – F/Y 2013. Auxiliary Accounting Services - Bruce Wade.

7/1/2016

683 2012-2013 BKST Cash Receipts (Daily Statements) – October & November – F/Y 2013. Auxiliary Accounting Services - Bruce Wade.

7/1/2016

690 2012-2013 Logs & Envelopes – January 2013; Envelopes – February 2013. Cashier Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2016

None 2005 RN 7/1/2015

Lot #3 Box #

Document Date

File Name Destroy

Date

593 2008-2009 Copies of Refund Checks – July 2008-June 2009. Auxiliary Accounts - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2016

623 2010-2011 Cashier Envelopes – August 1-24. Auxiliary Accounting Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

627 2010-2011 Bookstore Daily Cash Receipt Batch – August 25, 2010 – September 30. Auxiliary

Accounting Services – Bruce Wade, Auxiliary Accounting Services. 7/1/2015

634 2009-2010 ASBG Green Sheets – F/Y 2010. Auxiliary Accounting Services – Bruce Wade, Auxiliary Accounting Services.

7/1/2015

648 2010-2011 Cashier Deposit Logs & Envelopes – March & April. Auxiliary Accounting Services - Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

656 2010-2011 Daily Statements – June 2011. Auxiliary Accounting Services – Bruce Wade, Auxiliary Accounting Services.

7/1/2015

674 2012-2013 ASB & BKST Journal Entries - F/Y 2012; ASB Cash Receipts, Miscellaneous, PS 70 Meter, District Fund, Recap – F/Y 2012; BKST Check Reg, Misc., Aux Prog, Misc. – F/Y 2012

7/1/2016

680 2011-2012 BKST Work Paper Files and ASB Work Files– June 2011 - May 2012. Auxiliary Accounting Services – Bruce Wade, Auxiliary Accounting Services.

7/1/2016

681 2011-2012 Foundation Work Paper Files – June 2011-May 2012; Foundation Traffic Fines – F/Y 2012. Auxiliary Accounting Services – Bruce Wade.

7/1/2016

684 2011-2012 Envelopes – July & August F/Y 2012. Cashiering Services - Catalina Staugaard. 7/1/2016

1 of 1 2009-2010 Positive Attendance - A-P, Summer 2009-Spring 2010. Community Education - Christy Lopez, Administrative Secretary III.

7/1/2015

1 of 1 2009-2010 Registration Forms A-S – Fall 2009. Community Education – Christy Lopez, Administrative Secretary III.

7/1/2015

1 of 2 2009-2010 Registration Forms A-S – Spring 2010. Community Education – Christy Lopez, Administrative Secretary III.

7/1/2015

None 2010-2011 CalWORKs Docs – July 1, 2009-December 31, 2009; January 3, 2010-June 30, 2010; July 1, 2010-December 31, 2010; January 1, 2011-May 4, 2011. CalWORKs - Stacy Krelle, CalWORKs Technician.

7/1/2016

None 2010-2011 EOPS/CARE Documents – April 10, 2010 – August 7, 2010. EOPS, Luis Ayala, EOPS/CARE/CalWORKs Office Services Tech I.

7/1/2016

None 2010-2011 EOPS/CARE Documents – October 25, 2010 – February 14, 2011. EOPS, Luis Ayala, Office Services Tech I.

7/1/2016

None 2011-2012 EOPS Docs – Spring 2012-Fall 2012. CalWORKs - Stacy Krelle, CalWORKs Technician. 7/1/2016



31 Revised

Lot #4

Box #

Document Date

File Name Destroy

Date

09-073 2007-2008 CG Bank Rec (Cal Grants): July 2007 – June 2008; EOPS Bank Recs: July 2007 – June 2008; Fed Prog. Bank Rec: July 2007 – July 2008. Business Services, Richard Carmody, Director, Business Services.

7/1/2015

10-033 2007-2008

F/Y 2007-2008 Grant Files; Matriculation; Mesa 2006-2007 & 2007-2008; Non-Credit Matriculation; Project Create; SBCC WIA Grant; SB County Dental Needs; SB HIV Education; SB Tobacco Cessation; SpaceTec; TANF; Econ Dev – IDRC; SB Found – Child Center Remodel; SB County – CDRT; TTIP; VTEA 1-C; VTEA Tech Prep. Business Services – Annette Chapman & Regina Smith, Grant Specialists.

6/30/2015

11-013 2006-2007 Paid Invoices Pro-Saq. Business Services – Richard Carmody, Director, Business Services.

7/1/2012

12-009 2005-2006 Business Services/Students – 2005-2006; 2004-2005; 2003-2004; 2002-2003; 2001-2002 Financial Aid Inst. Err; 2002-2003 Bank Recons for Financial Aid & EOPS. Business Services, Richard Carmody, Director, Business Services.

7/1/2013

12-012 2009-2010 A/P Files – Vendors: B-Co. PCPA, S. Dumond, Accounts Payable. 7/1/2016

12-017 2010-2011

General Ledger – County JV’s F/Y 2011; Bank Reconcilement 10,21,33,46,47,62,63,69,73; F/Y 2011 - County Funds, Dental Fund, RCF, Student Refunds; AGCL Accounts: Money Market, Credit Card/Checking. Business Services – Richard Carmody, Director, Bus. Serv..

2/1/2015

12-026 2006-2007 & 2008-2009

Accounts Receivable – Misc. Business Services, Richard Carmody, Director, Business Services.

7/1/2016

12-027 2009-2010 A/P Paid Invoices FER-K. 2009-2010 Accounts Payable Paid Invoices FER-K. Business Services, Richard Carmody, Director, Business Services.

7/1/2016

12-041 2009-2010 2009-2010 A/P Paid Invoices VI – Z and 1999-2000 JEs & JVs and 1998-1999 JVs; Business Services – Richard Carmody, Director, Bus. Serv.

7/1/2015

13-045 2008-2009

F/Y 2008-2009 Grant Files – USDA Culinology; Staff Diversity Flex Calendar/ Staff Diversity EEO Alloc; Career Exp Dev 7

th & 8

th Grade; SB Foundation Citizenship; Private

Articulation; Rebrac; Space Tec; Teacher Prep Pipeline; Tobacco Cessation; Tobacco Prevention; SBCC WIA Grant; CSA Wired Grant. Business Services, Annette Chapman & Regina Smith, Grant Specialist.

7/1/2016

13-055 2008-2009 F/Y 2008-2009 Grant Files. BFAP; CAN; CARE; Child Dev. Train Corsort; CDE-CSPP; CDE-CCTR; CDE-Food Program; CTEA IC; CDE Tech Prep 2006-2007; EOPS; FKCE; Private Articulation; CTE Tech. Prep. Business Services, Annette Chapman, Grant Specialist.

7/1/2016

1 of 1 2011-2012 Wholesale BBB-Rental Rebates-POS Pay-in/Out-Daily Logs-Credits-COH/BBB safe counts. Bookstore, Sara Marshall, Account Technician.

7/1/2015

1 of 4 2008-2009 A/P Files – Vendors: A-D. PCPA, S. Dumond, Accounts Payable. 7/1/2016

2 of 4 2008-2009 A/P Files Vendors E-M. PCPA, S. Dumond, Accounts Payable. 2/1/2016

3 of 4 2008-2009 A/P Files Vendors N-S. PCPA, S. Dumond, Accounts Payable. 7/1/2016

4 of 4 2008-2009 A/P Files – Vendors: T-Z, Misc., and PO File Copies. PCPA, S. Dumond, Accounts Payable.

7/1/2016

None 2000-2001

2008-2009 AR WN Batches; 2008-2009 AR CR Batches; 2008-2009 AR RCT; 2008-2009 AR Dental; 2008-2009 ARD Batches; 2002-2003 Health Occupations Progs Support Agreements; 2003-2004 School Excess Liability Fund; 2002-2003 Misc. Correspondence; 2003-2004 School Excess Liability Fund; 2003-2003 Misc. Correspondence; 2003-2004 Facilities; 2002-2003 Misc; 2002-2003 Misc; 2006-2007 Outstanding Invoices; 2006-2007 Fire Technology Enrollment Fees; 2007-2008 Fire Technology Enrollment Fees; 2008-2009 Ethical Leadership Class Invs; 2008-2009 Journal Entries; 2007-2008 A/R Batch Proofs; 2000 Unpaid Fees; 2006-2007 Fund Reimbursement Requests; 2006-2007 ARD Back-up #12. Business Services, Patty VanNest, Accounts Receivable.

7/1/2016

32 Revised

Lot #5 Box #

Document Date

File Name Destroy

Date

601 2008-2009 ASB, Bookstore, Foundation Work Paper Files – June 2007, July 2008 & May 2009. Auxiliary Accounting Services, Keli Seyfert, Coordinator, Auxiliary Accounting Services.

7/1/2015

622 2010-2011 Cashier Deposit Logs & Envelopes – July. Auxiliary Accounting Services, Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

635 2009-2010 Bookstore Accounts Payable F/Y 2010. Auxiliary Accounting Services, Bruce Wade, Auxiliary Accounting Services.

7/1/2015

636 2009-2010 Bookstore Accounts Payable; Journal Entries; Check Registers; Credit Memos Paid; Credit Card Disputes – F/Y 2010. Auxiliary Accounting Services, Bruce Wade, Auxiliary Accounting Services.

7/1/2015

638 2010-2011 Envelopes – August 25

th through 31

st and Deposit Logs – August. Auxiliary Accounting

Services, Catalina Staugaard, Coordinator, Cashier Services. 7/1/2015

640 2010-2011 Bookstore Cash Receipt Daily Statements – October-December. Accounting Services,

Bruce Wade, Auxiliary Accounting Services. 7/1/2015

644 2010-2011 Bookstore Daily Statements – February & March 2011. Auxiliary Accounting Services, Bruce Wade, Auxiliary Accounting Services.

7/1/2015

653 2010-2011 Work Env – May and June. Aux Acct, Catalina Staugaard, Cashier Services Coordinator. 7/1/2015

654 2011-2012 Work Envelopes – July 26

th-31

st; Work Envelopes – August; Deposit Logs – July &

August. Auxiliary Accounting Services, Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

655 2011-2012 Work Envelopes – August 1

st – 25

th. Auxiliary Accounting Services – Catalina Staugaard,

Cashier Services Coordinator. 7/1/2016

663 2008-2009 & 2011-2012

Envelopes & Deposit Logs - September 2011; 1098T’s - 2009; District Cash on Hand Reconciliations – F/Y 2009, Petty Cash Reimbursements – F/Y 2010-2011, and Reimbursement Check Requests F/Y 2009-2010.

7/1/2016

664 2011-2012 Envelope & Deposit Logs – October 2011; Envelope & Deposit Logs – November 2011; Garda Receipt Books – 10/2/2009-12/19/2011.

7/1/2016

670 2012-2013 Bookstore Cash Receipts (Daily Statements) – June 2012. Auxiliary Accounting Services, Bruce Wade, Auxiliary Accounting.

7/1/2016

671 2012-2013 ASB Accounts Payable – F/Y 2012; Check Registers F/Y 2012. Auxiliary Accounting

Services, Bruce Wade, Auxiliary Accounting. 7/1/2016

685 2011-2012 F/Y 12 July, August and September Logs and September Envelopes. Cashiering Services, Catalina Staugaard.

7/1/2016

688 2012-2013 F/Y 2012, 2013; NRT – Sp 2013, U 2012, F 2012 - Cashier Receipt Books 717, 732, 735, 749, 552, 778, 795, 820, 845, 848, 800, 818, 850, 852, 856, 860, Student 1098T’s – 2011. Cashiering Services, Catalina Staugaard.

7/1/2016

2 of 2 2009-2010 WRC Reg Forms - 7/1/2009 – 6/30/2010. Community Education, Christy Lopez, Administrative Secretary III.

7/1/2015

33 Revised

Lot #6 Box #

Document Date

File Name Destroy

Date

626 2010-2011 Bookstore Daily Cash Receipt – July 1, 2010-August 24, 2010. Auxiliary Accounting Services Bruce Wade, Auxiliary Accounting Services.

7/1/2015

641 2010-2011 Cash Receipts/Daily Statements – January 2011. Auxiliary Accounting Services Bruce Wade, Auxiliary Accounting Services.

7/1/2015

642 2010-2011 Envelopes & Deposit Logs – November & December 2010. Auxiliary Accounting Services, Catalina Staugaard, Coordinator, Cashier Services.

7/1/2015

643 2010-2011 Envelopes – January 1

st thru 31

st, 2011. 1 of 2 boxes. Auxiliary Accounting Services,

Catalina Staugaard, Coordinator, Cashier Services. 7/1/2015

651 2010-2011 Unpaid Fees: Bk 2004-2006 & 2011; All Others - F/Y 2010-2011; Refunds - F/Y 2010-2011; Journal Entries – F/Y 2010-2011.

7/1/2015

652 2010-2011 Daily Statements – July – August. Auxiliary Accounting Services, Bruce Wade, Auxiliary Accounting.

7/1/2015

657 2009-2010 & 2010-2011

Deposit Logs, District Change Orders – May & June 2011; Reg F/Y 2010-2011; Athletic Ticket Sales – F/Y 2010-2011; Completed Blue Sheets – F/Y 2010-2011; Cat’s Reg. Folders – Sp 2009-F 2010. Auxiliary Accounting Services, Catalina Staugaard, Coordinator, Cashier Services.

7/1/2016

658 2011-2012 Daily Statements – August 25, 2011-September 30, 2011. Auxiliary Accounting Services Bruce Wade, Auxiliary Accounting Services.

7/1/2016

672 2012-2013 Bkst Accounts Payable – F/Y 2012. Auxiliary Accounting Services Bruce Wade, Auxiliary Accounting Services.

7/1/2016

673 2011-2012 Accounts Payable, Foundation Investment and Journal Entries – F/Y 2012; Foun. Deposit Ticket/Credit Card Deposits/Accounts Receivables/Scholarship/Foun Check Register – F/Y 2012. Auxiliary Accounting Services Bruce Wade, Auxiliary Accounting Services.

7/1/2016

0001 2007-2008 Health Sciences Department Syllabi. Health Sciences, Sandy Zepeda, Administrative Secretary I, Health Sciences.

7/1/2015

10-004 2009-2010 Department Budget Development - 2007-2008. Administrative Services, Shelly Allen, Budget Analyst.

7/1/2015

12-038 2009-2010 Accounts Payable Paid Invoices So-Ver. Business Services, Richard Carmody, Director,

Business Services. 7/1/2016

13-04 2011-2012 Veterans – A-N. Financial Aid, Dana Avila, Office Manager. 7/1/2016

1 of 1 2011-2012 AR Reports – Daily/Month End. Bookstore, Sara Marshall, Account Tech. 7/1/2016

1 of 1 2010-2011 Account Invoice/Payment/Statements FY 2011 and prior. Bookstore, Sara Marshall, Account Tech.

7/1/2014

1 of 2 2006-2007 LVN Class of 2006. Health Sciences, Sandy Zepeda, Department Secretary. 7/1/2016

1 GRANTS

2008-2009

VTEA Expenditures (PR’s) - 2005-2006, 2006-2007; VTEA District Travel Forms – 2005-2006, 2006-2007; Rock Art Grant - 2003; USDA Grant - 2005; MESA General 2003-2004, 2004-2005; Budget Records – 2006-2007. Academic Affairs/Murphy, Rebecca Andres, Administrative Secretary III.

7/1/2014

34 Revised

Lot #7

Box #

Document Date

File Name Destroy

Date

45 2007-2008 Dean’s Files. Academic Affairs, Dr. Ray Hobson, Dean. 7/1/2015

57 2013-2014 Confidential Information. Career/Job Placement Center (CJPC) Previously – Job Placement and CTEC, Lynn Mayer, CJPC Program Specialist.

7/1/2016

631 2009-2010 FDTN Accounts Payable & Deposit Reports – F/Y 2010; Traffic Fines Bank Recs – F/Y 2009; Dist & ASB Fund Counts; Surplus Prop Requests; Cash Box/Game Bag Requests; Reports/Tickets Sold; Check Sign-Out Logs – F/Y 2008.

7/1/2015

14-002 2013-2014 Mandated Claims 1990-00 through 2009-10. Administrative Services, Shelly Allen, Budget Analyst.

7/1/2016

1 or 2 2009-2010 WRC Reg Forms – A-L – 7/1/2009-6/30/2010. Community Education – Christy Lopez, Administrative Secretary III.

7/1/2015

None 2010-2011 EOPS/CARE Docs – February 15, 2011-April 12, 2011. EOPS, Luis Ayala, EOPS/CARE/CalWORKs Office Service Tech I.

7/1/2016

None 2010-2011 EOPS/CARE Docs – August 8, 2010 – October 22, 2010. EOPS, Luis Ayala, EOPS/CARE/CalWORKs Office Service Tech I.

7/1/2016

None 2011-2012 CalWORKs Docs – Fall 2010. EOPS, Stacy Krelle, CalWORKs Technician. 7/1/2016

None 2011-2012 EOPS Docs for May 17, 2011 – August 26, 2011. EOPS, Luis Ayala, EOPS/CARE/CalWORKs Office Service Tech I.

7/1/2016

None 2011-2012 CalWORKs Docs: July 2011-June 2012, July 2012-December 2012. CalWORKs, Stacy Krelle, CalWORKs Technician.

7/1/2016

None 2011-2012 EOPS Doc – Fall 2012-Spring 2013. CalWORKs, Stacy Krelle, CalWORKs Technician. 7/1/2016

35 Revised

Administrator Initiating Item:

George A. Railey Final Disposition:

CONSENT ITEM



Subject: Part-time Faculty Appointments, Regular Faculty Overload Assignments

and Special Assignments/Stipends

Item

Number: 11.F.

Strategic

Goal: Goal SLS2: To support student access, achievement, and success. Enclosures: Page 1 of 8

BACKGROUND

Credit and noncredit instruction and non-instructional assignments for part-time faculty and overload and special

assignments/stipends for regular full-time faculty are recommended for the time periods designated on the attached

list, as per the California Education Code, Section 87482.5.

FISCAL IMPACT

Budgeted for the 2016-2017 fiscal year.

RECOMMENDATION

Staff recommends that the board of trustees approve the attached list of part-time faculty appointments and regular

faculty overload and special assignments/stipends.

36

FULL-TIME FACULTY OVERLOAD ASSIGNMENTS

FALL 2016

INSTRUCTOR CRN COURSE COURSE NAME FTE

ART

West, Deborah 21446 ART 133 Composition Studies: Figure 1 .030

PART-TIME FACULTY ASSIGNMENTS - CREDIT

FALL 2016


COUNSELING

Davis, Henry ASSIGNED Counseling Student Equity .076

CULINARY ARTS

Liddi, Scott 21001 CA 123 Principles of Foods 2 .122

DENTAL ASSISTING

Kucska, Simone 22228 DA 317 Dental Assisting Theory .029

FIRE TECHNOLOGY

Burch, William 20535 FT 308 Firefighter 1 Academy 1B .059

Burch, William 22218 FT 307 Firefighter 1 Academy 1A .088

Cecena, John 20535 FT 308 Firefighter 1 Academy 1B .017

Champion, Leonard 20535 FT 308 Firefighter 1 Academy 1B .061

Champion, Leonard 22218 FT 307 Firefighter 1 Academy 1A .029

Cocks, Arthur 22218 FT 307 Firefighter 1 Academy 1A .059

Crotty, John 20535 FT 308 Firefighter 1 Academy 1B .121

D’Andrea, Dana 20535 FT 308 Firefighter 1 Academy 1B .221

D’Andrea, Dana 22218 FT 307 Firefighter 1 Academy 1A .033

Hart, Stanley 22218 FT 307 Firefighter 1 Academy 1A .059

Harwick, Phillip 20535 FT 308 Firefighter 1 Academy 1B .017

Harwick, Phillip 22218 FT 307 Firefighter 1 Academy 1A .147

Janatsch, Bruce 20535 FT 308 Firefighter 1 Academy 1B .046

Markley, John 22218 FT 307 Firefighter 1 Academy 1A .046

Mcmann, Scott 22218 FT 307 Firefighter 1 Academy 1A .059

Paige, Brandon 20535 FT 308 Firefighter 1 Academy 1B .188

Shay, Kevin 20535 FT 308 Firefighter 1 Academy 1B .029

Signorelli, Henri 22218 FT 307 Firefighter 1 Academy 1A .059

37

PART-TIME FACULTY ASSIGNMENTS - CREDIT

FALL 2016


FOOD SCIENCE & NUTRITION

Liddi, Scott 21663 FSN 134 Food/Nutrition/Customs/Culture .088

LAW ENFORCEMENT

Cox, Corey 22317 LE 320 Basic Law Enforcement Academy .156

Day, Alan 22317 LE 320 Basic Law Enforcement Academy .118

Dickel, Jason 20957 LE 320 Basic Law Enforcement Academy .029

Dickel, Jason 22310 LE 426 Patrol Rifle Course .044

Dickel, Jason 22317 LE 320 Basic Law Enforcement Academy .118

Dickel, Jason 22318 LE 329 State Hospital Peace Officer .033

Dickey, Brian 20957 LE 320 Basic Law Enforcement Academy .033

Dillard, Bryan 22317 LE 320 Basic Law Enforcement Academy .166

Foley, Stephen 22317 LE 320 Basic Law Enforcement Academy .033

Hutton, Trevor 22310 LE 426 Patrol Rifle Course .061

Lopez, Joe 22318 LE 329 State Hospital Peace Officer .033

Martinez, Michael 22310 LE 426 Patrol Rifle Course .061

Perkins, Michael 22318 LE 329 State Hospital Peace Officer .033

MISCELLANEOUS

Mahon, Cynthia ASSIGNED Tutorial Center Student Equity .074

SPEECH COMMUNICATION

Gerbasi, Suzanne 22312 SPCH 101 Public Speaking .200

38

FACULTY ASSIGNMENTS

FULL-TIME AND PART-TIME FACULTY – STIPENDS

INSTRUCTOR ASSIGNMENT DOLLAR AMOUNT

Aguilera, Virginia Training for Burlington English Software (5/23/16). $100.00

Alvarez, Hector Co-chair (Student Services) for spring 2016 at the daily

prorated amount of 4 days. Per faculty agreement

16.7.1.b (1/25 – 5/25/16).

$2,032.52

Alvarez, Hector Common Assessment Initiative Professional

Development (6/28/16).

$450.00

Alvarez, Hector Assist students during summer and fall registration (6/22

– 6/30/16).

$2,540.65

Alvarez, Hector Chairing 3SP work committees, counseling/advising

students (7/12 – 7/14/16).

$1,564.59

Armendariz, Victor Stipend to supervise Recreation Management students.

Grant funded for supervision of student experiences

(Sept. – Nov. 2016).

$2,000.00

Beal, Chandra Training for Burlington English Software (5/23/16). $100.00

Beal, Chandra Stipend for Professional Development: Burlington

English Registration Training (7/6/16).

$75.00

Beckelhymer, Kathy Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

Beckelhymer, Kathy Develop and write four new CORs for VESL ECS

Licensing and On ramp classes. Includes research and

collaboration with ECS faculty (7/15 – 9/30/16).

$1,257.90

Behnke, Ginger Employee evaluated PT faculty instructor Robin Newell

in spring 2016 (1/25 – 5/27/16).

$105.00

Beres, Casey Training for Burlington English Software (5/23/16). $100.00

Bierly, Gary Co-chair (Budget) for spring 2016 at the daily prorated

amount of 3 days. Per faculty agreement 16.7.1.b (1/25 –

5/25/16).

$1,703.55

Brackett, Ashley Assist students with summer and fall registration (6/3 –

6/30/16).

$1,750.60

Brackett, Ashley Assist students with counseling/advising in the

University Transfer Center and CAN (7/5 – 7/14/16).

$1,557.88

Camarena, Juan Contract Ed: ARCON (not-for-credit) (10/7/16). $228.92

Claverie, Kellie Assist the student choreographer for Dimensions in

Dance (9/12 – 10/9/16).

$1,537.48

Derry, Jody Program review process and forms review and updating;

and program review software research, comparison and

testing (July 2016).

$1,672.12

Diaz, Cynthia Assist students with summer and fall registration (6/21 –

6/27/16).

$2,195.05

Diaz, Cynthia Assist students with registration, SEPs,

counseling/advising and transfer (7/11 – 7/25/16).

$2,217.45

Dreger, Elliot Serve on textbook committee for noncredit ELS

(5/16/16).

$75.00

English, Blake Assist students with summer and fall registration (6/20 –

6/30/16).

$3,974.95

English, Blake Assist students with registration, SEPs,

counseling/advising and transfer (7/11 – 7/25/16).

$2,868.25

Faries, Martin Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

39

FACULTY ASSIGNMENTS



Faries, Martin Training for Burlington English Software (5/23/16). $100.00

Faries, Martin Stipend for Professional Development: Burlington


$75.00

Farley, Susan Common Assessment Initiative Professional


$450.00

Franklin, Suzanne Training for Burlington English Software (5/23/16). $100.00

Freeland, Clint Assist students with summer and fall registration (6/20 –

6/24/16).

$2,500.70

Gutierrez, Jaime Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

Gutierrez, Jaime Training for Burlington English Software (5/23/16). $100.00

Gutierrez, Jaime Stipend for Professional Development: Burlington


$75.00

Helvey, Rochelle Provide direct supervision/instruction of student athletic

trainers during paid training (9/13 & 9/14/16).

$222.67

Helvey, Rochelle Provide direct supervision/instruction of student athletic

trainers during paid training (8/9/16).

$167.00

Johnson, Chastity Coordination of Drug/Substance Abuse Education

Program for Athletics (9/13/16).

$68.32

Johnson, Chastity Stipend to supervise Recreation Management students.

Grant funded for supervision of student experiences

(Sept. – Nov. 2016).

$2,000.00

Lammer, Shawn Contract Ed: Core Custody Academy (not-for-credit)

class (8/2 – 8/22/16).

$1,261.68

Lang, Mark Provide not-for-credit Contract Ed for the Welding

Program to FCC inmates (10/4/16 – 3/30/17).

$17,280.00

Lopez, Joe Non-Instructional: Assist with LE Program, proctor and

score Pellet B test (10/22/16).

$220.86

Mabry, Robert Work independently to review the literature on aspects of

the project. Meet with Institutional Grants to plan the

project design. Review drafts (8/29 – 10/6/16).

$500.00

Marquez, Gabriel Estudiantes Unidos Tours with ESL program (9/12 –

9/15/16).

$400.00

Martinez, Alison Non-Instructional: Coordination duties for the LE

Program/Fall 2016 (scheduling, recruit counseling,

evaluations and surveys, and instructor evaluation) (10/3

– 10/31/16).

$1,952.10

Nerelli, Cary Stipend for large class: fall 2016, HIST 107, CRN 20029

had 62 students at census. $286 x 3 units = $858. Per PT

faculty agreement 12.14 (8/22 – 12/15/16).

$858.00

Papworth, Lara ESL new curriculum training (8/17/16). $100.00

Parker, Elizabeth Stipend for first time online teaching, CRN 10607,

FCS109/CRN 10609, FSN 109 per PT Faculty

Agreement 11.9.2 (6/13 – 8/11/16).

$1,000.00

Pavone, Chris Common Assessment Initiative Professional


$450.00

Pavone, Chris Serve as a Week of Discovery faculty presenter

(8/16/16).

$400.00

Perkins, Mike Contract Ed: EVOC (not-for-credit) class (9/9/16). $476.40

40

FACULTY ASSIGNMENTS



Perry, Mary Stipend for large class: fall 2016, BIOL 124, CRN 20225

linked with CRNs 20226 & 22209 had 76 students at

census. $355 x 4 units = $1,420. Per faculty agreement

14.6.5 (8/22 – 12/15/16).

$1,420.00

Philbin, D.K. Stipend for large class: fall 2016, CHEM 120, CRN

20276 linked with CRNs 20275 & 20725 had 86 students

at census. $410 x 4 units = $1,640. Per faculty agreement

14.6.5 (8/22 – 12/15/16).

$1,640.00

Pierson, Susie ESL new curriculum training (8/17/16). $100.00

Purcell, Mark Contract Ed: EVOC (not-for-credit) class (10/5/16). $512.56

Ralston, Lawrence Non-Instructional: Coordination for Core Custody

Academy/Contract Ed (not-for-credit) class (Coordinate

day to day operations, recruit counseling, and graduation

preparation) (9/1 – 9/8/16).

$561.40

Ralston, Lawrence Non-Instructional: Coordination duties for advanced

officer training program (9/1 – 9/30).

$513.28

Ramirez, Antonio Assist students with summer and fall registration (6/1 –

6/20/16).

$1,810.10

Ramirez, Antonio Assist students with registration, SEPs,

counseling/advising and transfer (7/18 & 7/25/16).

$756.28

Rangel, Minerva ESL new curriculum training (8/17/16). $100.00

Raybould-Rodgers, Julia Acceleration training for ENGL 595 and ENGL 179B

(Aug. 2016).

$500.00

Reed, Christine Work independently to review the literature on aspects of

the project. Meet 6 times as a group to plan the project

design. Review drafts (8/15 – 9/15/16).

$500.00

Reed, Christine Serve as a Week of Discovery faculty presenter

(8/15/16).

$400.00

Reed, Christine Serve as a Week of Discovery counselor (8/16 &

8/17/16).

$1,093.96

Reid, Robert Non-Instructional: Coordination and scheduling for

Perishable Skills Program for Contract Ed (not-for-

credit) classes. (Coordinate training dates with agency

training managers and schedule perishable skills courses)

(9/1 – 9/30/16).

$872.88

Reid, Robert Non-Instructional: Class preparation for Perishable Skills

classes for Contract Ed (not-for-credit) classes. (Prepare

and update lesson plans, power point presentations and

schedule instructors for upcoming perishable skills

classes) (9/1 – 9/30/16).

$904.64

Reid, Robert Contract Ed: EVOC (not-for-credit) class (9/9/16). $452.32

Reid, Robert Non-Instructional: Coordination and scheduling for

Perishable Skills Program for Contract Ed (not-for-

credit) classes. (Coordinate training dates with agency

training managers and schedule perishable skills courses)

(10/3 – 10/31/16).

$872.88

Reid, Robert Non-Instructional: Class preparation for Perishable Skills

classes for Contract Ed (not-for-credit) classes. (Prepare

and update lesson plans, power point presentations and

$1,356.96

41

FACULTY ASSIGNMENTS



schedule instructors for upcoming perishable skills

classes) (10/3 – 10/31/16).

Reid, Robert Contract Ed: EVOC (not-for-credit) class (10/5/16). $452.32

Restrepo, Alberto Co-chair (Technology) for spring 2016 at the daily

prorated amount of 3 days. Per faculty agreement

16.7.1.b (1/25 – 5/25/16).

$1,524.39

Restrepo, Alberto Annual program update for Sociology Program, spring

2016 (4/25/16).

$250.00

Roepke, Thesa Co-chair (Human Resources Council) for spring 2016 at

the daily prorated amount of 4 days. Per faculty

agreement 16.7.1.b (1/25 – 5/25/16).

$1,908.48

Rosa, Kimberly Training for Burlington English Software (5/23/16). $100.00

Rosa, Kimberly ESL new curriculum training (8/17/16). $100.00

Ruth, Ross Non-Instructional: Assist LE coordinator with LE 310

Pre-Academy (family orientation, physical agility testing,

assist with program review and guidelines of LE 320

program) (10/15 & 10/16/16).

$702.90

Sadig, Saad Serve as a Week of Discovery faculty presenter

(8/16/16).

$400.00

Sanchez, Veronica Assist students with summer and fall registration (6/8 –

6/14/16).

$2,422.50

Sanchez, Veronica Assist students with counseling and advising and for the

PD instructor committee (6/20 & 6/21/16).

$969.00

Sanchez, Veronica Assist students with summer and fall registration (7/11 –

7/25/16).

$3,480.96

Schwartz, Rebeca Stipend for Professional Development Burlington


$75.00

Schwartz, Rebeca ESL new curriculum training (8/17/16). $100.00

Senior, Robert Co-chair (Facilities) for spring 2016 at the daily prorated

amount of 4 days. Per faculty agreement 16.7.1.b (1/15 –

5/25/16).

$1,879.40

Shpak, Donna Serve on textbook committee for noncredit ESL

(5/16/16).

$75.00

Souza, Brooke Assist students with summer and fall registration (6/27 –

6/30/16).

$2,000.56

Sukrad, Wilma Training in acceleration for ENGL 595 and ENGL 179B

(8/18/16).

$200.00

Sullivan, Darren Adjustment and revision of accelerated ENGL

curriculum materials (5/30 – 6/3/16).

$800.00

Sullivan, Darren Training in acceleration for ENGL 595 and ENGL 179B

(8/18/16).

$200.00

Tobin, Vince Serve as a Week of Discovery faculty presenter

(8/16/16).

$400.00

Tobin, Vince Stipend for large class: fall 2016, ASTR 100, CRN 20197

had 77 students at census. $355 x 3 units = $1,065. Per

faculty agreement 14.6.5 (8/22 – 12/15/16).

$1,065.00

Torbert, George Training for Burlington English Software (5/23/16). $100.00

Torbert, George ESL new curriculum training (8/17/16). $100.00

Tuan, Juanita Provide career, personal and academic counseling to $489.45

42

FACULTY ASSIGNMENTS



students through appointments and drop-ins (Aug. 2016).

Tuan, Juanita Act as Student Learning Outcomes Coordinator for

Student Services. Work with student services to identify,

implement, assess and document learning outcomes

(Aug. – Dec. 2016).

$2,447.25

Uitti, Rosalie Training for Burlington English Software (5/23/16). $100.00

Uitti, Rosalie ESL new curriculum training (8/17/16). $100.00

Wagner, Michael Serve as a Week of Discovery faculty presenter

(8/16/16).

$400.00

Ward, Nancy Jo Work independently to review the literature on aspects of

the project. Meet 6 times as a group to plan the project

design. Review drafts (8/15 – 9/15/16).

$500.00

Weyandt, Mary Ann Training in acceleration for ENGL 595 and ENGL 179B

(8/18/16.

$200.00

Wilson, Jonathan Stipend for large class: fall 2016, HIST 118, CRN 20040

had 65 students at census. $286 per unit x 3 units = $858.

Per PT faculty agreement 12.14 (8/25 – 12/15/16).

$858.00

Wilson, Jonathan Stipend for large class: fall 2016, HIST 118, CRN 20039

had 62 students at census. $286 per unit x 3 units = $858.

Per PT faculty agreement 12.14 (8/25 – 12/15/16).

$858.00

Wong, Irene Serve as a SESMC co-PI and application reader (6/1 –

7/31/16).

$400.00

Yavari, Mina Common Assessment Initiative Professional


$450.00

Ying, Chellis Training in acceleration for ENGL 595 and ENGL 179B

(8/18/16).

$200.00

Yurasek, James Create online library orientation (2/2 – 6/10/16). $1,729.35

Zepeda, Dayana De Rosas Assist students with registration, SEPs,

counseling/advising and transfer (7/18 & 7/19/16).

$684.10

43



CONSENT ITEM



Subject: Equivalency Certification for Faculty Item

Number: 11.G.

Strategic

Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 2

BACKGROUND

In accordance with California Code of Regulations Title 5, Division 6, Chapter 4, Subchapter 4, Article 2, Section

53410, and Allan Hancock College’s Board Policy 7211 (formerly 4105), those who have equivalent qualifications to

the state minimum qualifications as established by the Board of Governors can teach classes within their designated

discipline areas.

Attached are equivalency certifications for faculty members who have been authorized to teach credit or noncredit

classes, as needed, at Allan Hancock College based on equivalency criteria specified in Board Policy 7211 and as

restricted by the equivalency certification document.

Regular Equivalency Certification

Name Discipline

Michael McLaughlin Noncredit English as a Second Language

FISCAL IMPACT

None

RECOMMENDATION

Staff recommends that the board of trustees approve the attached equivalency certifications for faculty members who

have been authorized to teach, as needed, based on equivalency criteria specified in Board Policy 7211 and as

restricted by the equivalency certification document.

44

Allan Hancock CollegeNoncredit Education & Communþ Frograms

Ø negutarcertification lei;?$ f irPl_l ProvisionalCertification

From: To:

I NotApproved

Equivalency Certification for NoncreditEnglish as a Second Language

Name: Michael Mclaueblin Deparmefi: Noncredit Education & Community Programs

Semester/Year: Fall2016_ Discipline/Area:NESL

Criteria for Eouivalency: The applicant named above meets the criteria for equivalency. This has been verified by review of theapplicant's offrcial college transcripts and other materials. (Attach documents used to veriff candidate's qualifications.)

Xf] A bachelor's degree in any discipline and twelve semester units of course work related to the subject of the course taught orcourse work equivalent to a TESL certificate or ateaching credential authorizing instruction in the subject area andsubstantive (100 hours) professional experience related to the areas ofassignment.

experience and education that will be applicable will be determined by the departrnent. Candidates must prove that he/she hasleted or been accepted to a TESL certificate program.

Explain how the applicant's qualifications meet the selected guideline. Qualifications must be verified with appropriate

M.4., Professional rù/riting, Universþ of Southem Califomia, 1986TESL Certificate, University of California, Los Angeles, 1981

Professional Experience :

ESL & Adult Ed Instructor, Los Angeles Unified School District, September 1980 - June 1989ESL Instructor, Glendale Community College, September 1989 - December 1989ESL Instructor, Cuesta College, January 1991 - May 1994

oate lOllIDue to candrdate's inabilitv to provide all eougrarleqpending.v^erifi catiónoiqualifi cationi.s.equrvalencv certlfi catron.

I have reviewed all documentation androvlsronal appomment ßapproval of provisional

of Department Chair/Coordinator ofAssociate Dean

rc^tl -l ç,

Date of Board Approval:

45

CONSENT ITEM



Subject:

Short-Term, Substitute, and Professional Expert Appointments Exempt from Classified Service

Item Number:

11.H.

Strategic Goal:

Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 4

BACKGROUND The college hires substitutes, short-term employees, and professional experts exempt from classified service per Education Code Section 88003. All appointments are contingent on availability of funding and ending dates could change based on district need. The following is a list of such appointments: Short-Term:

Name Position Title Dates Duties/Responsibilities Hourly Rate

Morales, Maricela

Program Specialist 10/12/16 – 11/30/16 Cal-SOAP Coordinator Middle Class Scholarship

$20.00

(Continued) FISCAL IMPACT Assignments for the 2016-2017 fiscal year are included in the 2016-2017 fiscal year budget. RECOMMENDATION Staff recommends that the board of trustees approve the short-term, substitute, and professional expert appointments exempt from classified service as presented.

Administrator Initiating Item: Kelly Underwood

Final Disposition:

46 Revised

Professional Experts: Name Position Title Dates Duties/Responsibilities Hourly

Rate Burleson, Sydnie Lifeguard I 11/9/16 – 6/30/17 Lifeguard for instructional

credit/non-credit courses $12.20

Juarez, Alejandro Program Assistant II 11/16/16 – 6/30/17 Statistician; score board keeper; clock operator;

announcer; video/camera operator; event manager;

broadcasting; sports camp, Kinesiology, Recreation and

Athletics department

$14.00

EMS, Fire, Law Enforcement Programs Police and Fire Academy tactical officers, program assistants, and program specialists are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one tactical officer may work a 40-hour workshop in 5 days, but another may work in a one-hour session on 40 different days. The academy needs flexibility to schedule tactical officers as they are available; for instance, if a fire officer is scheduled to work in a class on a certain day but is called to fight a fire that day, another officer is called to fill in. There is no way to accurately predict how many hours each officer may work during the academic year. The total available budget for tactical officers, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of tactical officers.

Professional Experts – EMS, Fire, Law Enforcement Programs Police and Fire Academy technical aides are limited in the number of days they are eligible to work. The number of hours is limited by the budget for the program—one aide may assist a 40-hour workshop in 5 days, but another may assist a one-hour session on 40 different days. The academy needs flexibility to schedule aides as they are available; for instance, if a fire aide is scheduled to assist a class on a certain day but is called to fight a fire that day, another aide is called to fill in. There is no way to accurately predict how many hours each aide may be required to assist during the academic year. The total available budget for technical aides, divided by the hourly rate, is the maximum number of hours which can be worked by the entire group of technical aides.

Fire, Safety and EMS, Law Enforcement Programs: Positions: Program Assistant I Program Assistant II Program Assistant III Program Assistant IV Program Assistant V Program Assistant VI

Hrly Rate $10.00 $14.00 $15.59 $18.81 $25.00 $35.00

Max Hrs Not more than 40 hours/weekly

and/or 999 hours fiscally

Max Days 170 days within the Fiscal

Year

Professional Experts: Program Assistant I, III, IV, V, and VI: Name Position Title Dates Duties/Responsibilities

Camacho, Jeremy Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Champion, Leonard Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert

Appointments – EMS, Fire, Law Enforcement Programs

Crotty, John Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs (Continued)

47 Revised

Culliver, Vincent Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Gonzales, Richard Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert


Halbeisen, Marissa Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Halucka, Frederick Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert


Hart, Stanley Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs McLeod, Derek Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert


Janatsch, Maxwell Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Markley, John Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert


Martinez, Christopher Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Moore, John Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert


Shay, Kevin Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs Signorelli, Henri Program Assistant V, VI 11/9/16 – 12/31/16 See Professional Expert


Additions and Revisions:

Short-Term: Name Position Title Dates Duties/Responsibilities Hourly

Rate Vazquez, Yesenia

Program Speicalist 11/9/16 – 11/30/16 Cal-SOAP Program Coordinator – North County

$20.00

(Continued)

48-1 Revised

Professional Experts: Name Position Title Dates Duties/Responsibilities Hourly

Rate McNeil, Bianca Program Assistant III 9/21/16 – 6/30/17 Statistician; score board

keeper; clock operator; announcer; video/camera operator; event manager;

broadcasting; sports camp, Kinesiology, Recreation and

Athletics department

$15.59

Fire, Safety and EMS, Law Enforcement Programs: Positions: Program Assistant I Program Assistant II Program Assistant III Program Assistant IV Program Assistant V Program Assistant VI

Hrly Rate $10.00 $14.00 $15.59 $18.81 $25.00 $35.00

Max Hrs Not more than 40 hours/weekly

and/or 999 hours fiscally

Max Days 170 days within the Fiscal

Year

Professional Experts: Program Assistant I, III, IV, V, and VI: Name Position Title Dates Duties/Responsibilities

Henrey, David Program Assistant I, III, IV

7/1/16 – 12/31/16 See Professional Expert Appointments – EMS, Fire, Law

Enforcement Programs

48-2 Revised

CONSENT ITEM



Subject:

Appointments, Transfers, and Promotions of Classified Service Employees

Item Number:

11.I.

Strategic Goal: Goal IR1: To recruit and retain quality employees. Enclosures: Page 1 of 2

BACKGROUND The following personnel actions are recommended: Promotions: 1. Dana Avila, FROM financial aid assistant, financial aid, full time, 12 months, 37 hours weekly, range 19-E,

classified bargaining unit salary schedule TO administrative secretary III/community education, community education department, full time, 12 months, 37 hours weekly, range 25-C, classified bargaining unit salary schedule, effective November 14, 2016.

Reason: Ms. Avila replaces Christine Capelle-Lopez, who was promoted to coordinator, academic affairs/administrative secretary V, academic affairs, effective August 10, 2016.

2. Celestina Middleton, FROM public safety program technician, public safety department, full time, 12 months, 37

hours weekly, range 17-E, classified bargaining unit salary schedule TO human resources assistant, human resources, full time, 12 months, 37 hours weekly, range 18-E, classified bargaining unit salary schedule, effective December 1, 2016.

Reason: Ms. Middleton replaces Terilyn Hall, who resigned, effective February 28, 2017.

FISCAL IMPACT 1. The cost to the unrestricted general fund is approximately $40,966 for the 2016-2017 fiscal year. 2. The cost to the unrestricted general fund is approximately $39,908 for the 2016-2017 fiscal year. 3. The cost to the unrestricted general fund is approximately $38,187 for the 2016-2017 fiscal year.

These costs are included in the 2016-2017 fiscal year budget.

(Continued) RECOMMENDATION Staff recommends that the board of trustees approve the promotions of Dana Avila, administrative secretary III/community education, community education department, effective November 14, 2016; and the promotion of Celestina Middleton, human resources assistant, human resources, effective December 1, 2016; and the appointment of Julia (Anel) Drake, auxiliary accounting technician, auxiliary accounting, effective December 1, 2016.


Final Disposition:

49 - 1 Revised

Appointment: 3. Julia (Anel) Drake, auxiliary accounting technician, auxiliary accounting, full time, 12 months, 37 hours weekly,

range 18-B, classified bargaining unit salary schedule, effective December 1, 2016.

Reason: Ms. Drake replaces Glenda (Gay) Courtright, auxiliary accounting services technician bookstore, auxiliary accounting, who retired, effective April 30, 2016.

New appointments are contingent upon successful completion of pre-employment requirements.

49 - 2 Revised

CONSENT ITEM



Subject: Change of Status of Classified Service Employees Item Number: 11.J.


BACKGROUND

Griselda Reyes, FROM technical services specialist, human resources, full time, 12 months, 37 hours weekly, range 8-E, supervisory/confidential salary schedule TO coordinator, facilities and construction, operations department, full time, 12 months, 37 hours weekly, y-rate, effective retroactively to October 17, 2016.

Ms. Reyes is filling the vacancy left by Kathleen Buckey.

FISCAL IMPACT

None.

RECOMMENDATION

Staff recommends that the board of trustees approve the change of status of Griselda Reyes, coordinator, facilities and construction, operations department, retroactive to October 17, 2016.


Final Disposition:

50

CONSENT ITEM



Subject: New and/or Revised Classified Bargaining Unit Job Descriptions Item Number:

11.K.


BACKGROUND

After review by the appropriate administrators, the director of human resources, and CSEA, the following revised and new classified bargaining unit job descriptions are recommended for approval:

New:

1. Student Success Retention Specialist Clerical – Range 20

2. Coordinator, Contract Education Professional – Range 31

Revised:

3. Design Specialist, Campus Graphics Technical – Range 20 Replaces: Design Specialist, Campus Graphics Technical – Range 20

4. Graphics Designer, Campus Graphics Technical – Range 27 Replaces: Graphics Designer Technical – Range 27

5. Production Specialist, Campus Graphics Technical – Range 20 Replaces: Production Specialist, Campus Graphics Technical – Range 20

6. Instructional Assistant, Public Safety Professional – Range 20 Replaces: Instructional Assistant, Public Safety Professional – Range 20

7. Maintenance Mechanic/Heavy Equipment Operator Crafts – Range 23 Replaces: Fire, Safety and EMS Maintenance Mechanic/Heavy Crafts – Range 23

Equipment Operator

FISCAL IMPACT

None (Continued)

RECOMMENDATION

Staff recommends that the board of trustees approve the new classified bargaining unit job descriptions student success retention specialist; and coordinator, contract education; and approve the revised classified bargaining unit job descriptions as follows: design specialist, campus graphics; graphics designer, campus graphics; production specialist, campus graphics; instructional assistant, public safety; maintenance mechanic/heavy equipment operator; coordinator, the extended campus; and student services technician, as presented.


Final Disposition:

51 Revised

8. Coordinator, The Extended Campus Professional – Range 31 Updates existing job description and changes range Professional – Range 28

9. Student Services Technician Clerical – Range 17 Clerical – Range 13 Replaces: Student Services Technician I &

Student Services Technician II Clerical – Range 15

52 Revised

Allan Hancock College Classified-Clerical Human Resources Range 20

NEW STUDENT SUCCESS RETENTION SPECIALIST

DEFINITION

Under the supervision of the Dean, Student Services, the incumbent is to perform a variety of clerical, technical and student services related functions and serve as first point of contact with students and the general public. The incumbent will work with student service and instructional faculty and staff to ensure student success while valuing and promoting the mission and vision of the college.

CLASS CHARACTERISTICS Under minimal supervision, the incumbent will perform a variety of preparatory work and planning requiring considerable judgment in the interpretation and application of policy and procedures. The incumbent will provide support for district admissions and records operations, assessment, counseling, and student services and support programs. Public contact is extensive and requires a close working relationship with Admissions and Records, Financial Aid, Assessment, instructional and student services for the purpose of exchanging procedural information and to advise and retain students

ESSENTIAL FUNCTIONS

1. Assess and determine the academic needs of the student and guide them to available services and support programs.

2. Maintains knowledge of AHC guidelines and program requirements, and acts as liaison between students and faculty.

3. Clarifies AHC policies and academic options with students to help facilitate student academic success.

4. Responsible for developing professional relationships with students that foster a form of support and collaboration.

5. Advise students on academic and/or progress probation policies. 6. Work with student services departments and programs to provide options, referrals, and

alternative solutions for students who currently are facing obstacles and challenges. 7. Develop and compile documentation and/or reports. 8. Work with Early Alert Counselor to develop and implement retention plans to ensure

student success and initiate an early alert system. 9. Work with faculty to identify students whose behaviors indicate a lack of academic

success strategies, and refer students for academic skills assistance, including tutoring, counseling, and/or career guidance.

10. Evaluate student needs objectively, fairly, and consistently and make proper recommendations to counseling faculty.

53 Revised

11. Research current trends and best practices regarding student retention, develop retention strategies for the college, and work closely with faculty and staff in implementing, evaluating, and improving retention strategies.

12. Collect and report data related to retention to support campus-wide initiatives and annual planning.

13. Serve on committees as assigned. 14. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS Knowledge of:

• The importance of the mission and philosophy of community college; • Principles of good customer service; • Excellent communication skills; • Office management techniques and organizational skills with emphasis on records

management; • Working knowledge of advising and retention strategies to enhance student completion

and success; • Written business communications including word/Information processing applications

and production; • Correct English usage, spelling, grammar, and punctuation; • Electronic data storage and management systems for file records; • ADA laws and regulations; • Working with diverse adult learning styles; • Bilingual in English/Spanish.

Demonstrated ability to:

• Maintain professional integrity, confidentiality, respect, and other ethical standards; • Actively listen and understand the needs of students; • Plan, organize, and complete assigned work independently and within established time

deadlines; • Understand and carry out oral and written directions; • Organize workload and establish priorities with attention to detail and accuracy; • Learn and interpret specific rules, law, and policies and apply them with good judgment

in a variety of procedural situations; • Operate a computer and perform clerical and technical work with accuracy and speed; • Establish and maintain office records and files; • Compose and proofread correspondence independently; • Handle confidential student information with tact, discretion and in compliance with

FERPA regulations. Education and Experience: Bachelor’s degree required in a related field with coursework in psychology, sociology, social work, counseling, education, or higher education administration with 2 years of experience

54 Revised

working with students with diverse backgrounds and experiences OR any equivalent combination of training and experience. Bilingual English/Spanish required. Working Conditions:

• The incumbent will experience frequent interruptions while performing normal duties; completing highly detailed work with a high rate of accuracy.

• Work off campus at other satellite locations. • May include evening and Saturday work as the semester and/or program changes. • Duties are primarily performed in an office environment, at a desk or at a computer. • The incumbent will have contact in person, by email, and by phone with staff, students,

and the general public.

Physical Demands:

• Typically may sit for extended periods of time. • Operates a computer. • Communicates over the telephone, by email and in person. • Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Special Qualification: A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

10/2016

55 Revised

Allan Hancock College Classified – Professional Human Resources Range 31

COORDINATOR, CONTRACT EDUCATION DEFINITION Under direction of the appropriate administrator, the incumbent plans, develops, coordinates, implements, and facilitates a wide range of administrative support activities and functions related to the successful management and operation of contract education; and promotes and values the mission and vision of the college. CLASS CHARACTERISTICS Under minimal supervision, the incumbent in this position will work with college administrators, faculty, and staff in support of contracts and agreements requested by government, private and public agencies, and industry to coordinate and develop contract education proposals. The incumbent will independently perform professional work involving judgment in the interpretation and application of policy and procedures. They may give guidance to other clerical staff, including student help. ESSENTIAL FUNCTIONS

1. Plans, directs, implements, and coordinates the preparation and implementation for the contract education program and instructional service agreements.

2. Assists in identifying and pursuing contract education opportunities; develops, writes, and submits contract education proposals; prepares reports for submission to agencies and industry.

3. Generates and distributes quarterly reports on contract education developments to college administration.

4. Maintains pertinent files and documentation; monitors master calendar of all contract education activities to comply with all required documentation and guidelines.

5. Serves as a principal liaison in partnerships and collaborations between the district and community, governmental, professional organizations, and private sector companies and organizations in developing contract education proposals.

6. Manages budgets for the contract education program. 7. Assists in the hiring of contract education personnel. 8. Supports negotiations with external agencies and industry on terms of approved contract

education proposals. 9. Represents the district at regional, state, and national conferences and participates in appropriate

community organizations and activities. 10. Serves on a variety of district committees as assigned. 11. Performs other duties as assigned.


• Governmental agencies involved in education;

56 Revised

• Preparation of contract education proposals; • Workforce needs of business, government, and industry; • Applicable sections of the California Education Code and federal and state regulations; • College policies and procedures.


• Plan, coordinate, and implement successful contact education proposals; • Plan and coordinate the activities and personnel necessary to deliver the contract education

program; • Analyze, evaluate, and recommend innovative solutions to district priorities and goals; • Collaborate with external agents and follow-up on progress of contract education activities; • Communicate effectively both orally and in writing; • Establish and maintain positive working relationships with all segments of the college

community, external agencies and industry, and the general public. Education and Experience:

Possession of a bachelor’s degree and increasingly responsible professional experience directly related to contract education OR equivalent combination of education and experience.

Physical Demands:

• Typically may sit for extended periods of time. • Operates a computer. • Communicates over the telephone, by email, and in person. • Regularly lifts, carries and/or moves objects weighing up to 10 pounds.

Working Conditions:

• May be required to work a workweek which includes day and evening hours and occasional weekend assignments.

• Duties are primarily performed in an office environment, at a desk or at a computer. • The incumbent will experience interruptions while performing normal duties during the

regular workday. • The incumbent will have a high frequency of responsible contact, in person, via email, or

on the telephone, with executive, management, supervisory, academic and classified staff and the general public.

• Work may require travel to other offices or locations to attend meetings or conduct work. Special Qualification: Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students disabilities.

07/2016

57 Revised

Allan Hancock College Classified Technical Human Resources Range 20

Revised DESIGN SPECIALIST, CAMPUS GRAPHICS

DEFINITION: Under the direction of the Director, Public Affairs and PublicationsCampus Graphics Supervisor, this position will use skills and knowledge in current graphic design to support the design and publication needs of the district and promote and value the mission and vision of the college.. JOB SUMMARYCLASS CHARACTERISTICS The Design Specialist performs Uunder minimal supervision tin a position characterized by technical and applied knowledge of computer graphic design and digital imaging, with special skills in design, computer graphics, prepress. The incumbent design specialist will have a demonstrate d skill in operating high- speed xerographic copier equipment. This position is characterized by technical and applied knowledge of computer graphic design and digital imaging, with special skills in design, computer graphics, and prepress. The incumbent will produce computer graphics, text, and materials for the use in the production of Allan Hancock College print and new media publishing processes. The incumbent is required to perform with a high degree of independence, organizational skills and quick decision-making ability to accommodate daily workflow requests when working with management, supervisory, academic and classified staff, students and the general public. ESSENTIAL FUNCTIONS

1. Uses computer graphics software, word processing, web graphics, networked files, new media resources and computer hardware to design 2D and 3D end products.

2. Proofs files and completes appropriate edits as necessary. 3. Designs materials with or without rough draft to final print imaging files, including the

downloading of final files to vendor FTP’s or other transfer formats. 4. Reviews, updates and helps maintain records including the daily schedule of production

work using web submission software. 5. Troubleshoots, prepares and repairs digital files submitted from internal and external

sources for design, print, and laser engraving production. This includes basic 2D and 3D design support as needed.

6. Keeps abreast of new developments in graphic design and print production; maintains currency in design and production software used in Campus Graphics.

7. Provides customer support from intake to delivery, including front desk support and design/production services, as needed.

8. Assists in establishing and maintaining social media, portal content and other traditional and new media communication opportunities.

58 Revised

9. Operates an electronic cash register or other device, completes various transactions, and reconciles and makes deposits as needed.

10. Assists in the training of student employees. 11. Backs up files from server and maintains backup file procedures. 12. Operates imaging equipment such as photo copiers, laser engraver, and large format

printer as needed. 13. Performs related work as required.


• Xerographic duplicators and imaging equipment; • Correct English usage, vocabulary, spelling, grammar, and punctuation; • Graphic design techniques; • Scheduling and prioritization procedures; • General bindery procedures; • Troubleshooting and repairing digital files for print and imaging production; • Effective customer service techniques.;


• Operate computer equipment with speed and accuracy; • Operate and care for photo copiers and imaging equipment.; • Understand and carry out oral and written directions; • Work under pressure in meeting deadlines; • Use computer software such as Microsoft Office Professional, Adobe Photoshop, Adobe

InDesign, Adobe Acrobat, Adobe Illustrator, and imaging hardware such as engraving, flatbed scanners, wide format color printers, monochrome and color copiers and 3D design software.;

• • Work requires a high degree of concentration and data input.

Education and Experience:

Bachelor’s degree in a related field is preferred. Associate degree in graphic design or related field with 2 years increasingly responsible computer graphic design experience, OR equivalent to the completion of twelfth grade and three years of experience as listed above. Bachelor’s degree in a related field is preferred.

Working Conditions:

• Duties are primarily performed in an office environment, at a desk or at a computer.

59 Revised

• The incumbent will experience interruptions while performing normal duties during the regular workday.

• The incumbent will have contact, in person, by email, or on the telephone, with executive, management, supervisory, academic and classified staff, students and the general public.

Physical Demands:

• Strength: Lifting, carrying, pushing and/or pulling twenty-five pounds. • Typically may sit and/or stand for extended periods of time. • Operates a computer keyboard. • Communicates over the telephone, via email, and in person.

Special Qualification:

A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 11/2016

01/14

60 Revised

Allan Hancock College Classified--Technical Human Resources Range 27

Revised GRAPHICS DESIGNER, CAMPUS GRAPHICS

DEFINITION: Under the supervision of the Director of Public Affairs and PublicationsCampus Graphics Supervisor, the incumbent graphic designer, Campus Graphics, provides a lead in the district’s designleads efforts to conceptualize, develop, design, and coordinate production of a variety of professional, creative, and custom publications; produce high-end graphic artwork for college print and electronic communications including the website; and participates in the development of materials for promotion of various college programs and services in accordance with the college’s established graphic standards and professional design needs; values and promotes the mission and vision of the college.. CLASS CHARACTERISTICS: The incumbent under minimal supervision is a professional in a technical position characterized by a demonstrated command of graphic design concepts and applications. The incumbent must exercise diplomacy and good judgment when working with all campus personnel. The position is detail-oriented and deadline driven requiring the incumbent to manage multiple assignments while maintaining a high level of design creativity. ESSENTIAL FUNCTIONS 1. Uses current computer graphics software, word processing, web graphics, networked files,

new media resources and computer hardware to design 2D and 3D end products. 2. Maintains and enhances the college's graphic identity using sound graphic principles and

judgment. 3. Takes the lead in Campus Graphics to Ddevelops Takes the lead in developing design

concepts and maintaining production follow through for institutional print publications and materials based on customer needs.

4. Creates or oversees creation of a variety of one- to full-color publications and materials including brochures, newsletters, programs, fliers, advertisements, catalog and schedule covers and content, special event materials, signage and web materials.

5. Works with the Coordinator, Campus Graphics, to ensure design products are on time and cost effective.

6. Provides technical expertise and guidance when conferring with customers and Campus Graphics staff regarding format and design possibilities for various district publications.

7. Operates a variety of computer hardware and software used to design and prepare graphics, illustrations and written materials for printed and electronic publications.

8. Coordinates with the Coordinator, Campus Graphics Supervisor, regarding all preproduction

61 Revised

and production of printed materials. 8.9.Performs pre-press work as needed for internal and external (vendor) production.. 9.10. Works with the Coordinator, Campus Graphics Supervisor to develop specifications for

projects printed externally. 10.11. Reviews proofs to ensure proper quality. 11.12. Intakes, organizes, and prioritizes workload and in collaboration with the Coordinator,

Campus Graphics; schedules work to meet deadlines. 12. Uploads and maintains file server. 13. Troubleshoots Campus Graphics computer hardware and software and works with the coordinator, Campus Graphics, to schedules service calls as needed. 14. May train and oversee the work and performances of student assistants. 15. Perform other related duties as assigned. MINIMUM QUALIFICATIONS: Knowledge of

• Design principles, methods, materials, techniques and trends of graphic design and reproduction including methods, practices, terminology and procedures used in graphic design;

• Photographic principles and processes; • Creating, editing, and manipulating art in electronic form; • Scanning, manipulating, and editing photo images to create digital files for district

use; • PC and Macintosh platforms and corresponding programs: The Adobe Creative Suite

(Photoshop, Illustrator, Indesign, Windows and MS Office.); • Proper English usage, spelling, grammar and punctuation; • Programs associated with photo manipulation, 2D and 3D design, pre-production and

post-production including file management and archiving; • Type families; colors, inks and paper stock used in printing; • Principles of marketing and advertising design; • New media/social media administration.


• Convert existing text to HTML or PDF files or performs other conversions, as needed;

• Communicate effectively and tactfully both orally and in writing; • Establish and maintains cooperative and effective working relationships with others; • Work independently under pressure, exercising good judgment with minimum

supervision; • Effectively manage multiple projects simultaneously;

62 Revised

• Effectively maintain records and archives using appropriate record keeping techniques.


A bachelor's degree, or higher, with a concentration in graphic design, commercial arts or creative arts preferred, or an associate degree in the same concentrations with at least four years of direct professional experience in graphic design, or any combination of education and experience that will produce the required qualifications.

Working Conditions:

• Duties are primarily performed in an office environment, at a desk or at a computer. • The incumbent will experience interruptions while performing normal duties during

the regular workday. • The incumbent will have contact, in person, by email, or on the telephone, with

executive, management, supervisory, academic and classified staff and the general public.

Physical Demands:

• Typically may sit for extended periods of time. • Operates a computer. • Communicates over the telephone, by email, and in person, and by E-mail. • Regularly lifts, carries and/or moves objects weighing up to 20 pounds.


Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 11/2016 R 01/14

11/06

63 Revised

Allan Hancock College Classified -Technical Human Resources Range 20

Revised

PRODUCTION SPECIALIST, CAMPUS GRAPHICS

DEFINITION: Under direction of the Director, Public Affairs and PublicationsCampus Graphics Supervisor, the position will use skill and knowledge in current reprographic techniques to support the publication needs of the district, as well as value and promote the mission and vision of the college.

JOB SUMMARYCLASS CHARACTERISTICS The production specialist performs under minimal supervision in a position characterized by technical and applied knowledge of duplicating, digital imaging hardware and digital file manipulation. The incumbent will have a demonstrated skill in digital-based design. The incumbent will operate high-speed xerographic copier equipment to produce print publications. The incumbent will aAnalyze situations accurately and make judgments on matters pertaining to the print production facility without immediate supervision and ; is required to perform with a high degree of independence, organizational skills and quick decision-making ability to accommodate daily workflow requests when working with management, supervisory, academic and classified staff, students and the general public. ESSENTIAL FUNCTIONS

1. Reviews, updates, logs, and schedules incoming photocopy work. 2. Sets up and operates duplicating equipment of offset lithographic, xerographic, laser and

latex natures. 3. Produces or prints a wide variety of print- ready art encompassing, but not limited to

booklets, brochures, bulletins, forms, letterhead, tests, handouts, wide format posters, vinyl banners, etc.

4. Performs various production tasks such as high- speed scanning, variable data printing, prepress, and laser engraving.

5. Calibrates all digital devices daily or as needed. 6. Coordinates and performs finishing techniques such as collation, stapling, folding,

padding, cutting, banner finishing, and distribution. 7. Keeps abreast of new developments in graphic design and print production; maintains

currency in design and production software used in Campus Graphics; 8. Maintains vendor contacts and inventories available supplies and resources.

64 - 1 Revised

9. Provides customer support from intake to delivery, including front desk support and design/production services as needed.

10. Troubleshoots,, prepares, and repairs digital files submitted from internal and external sources for design, print and laser engraving production. This includes basic 2D and 3D design support as needed.

11. Operate duplicating equipment in the reproduction of varied camera, digital, printed or art layouts.

12. Operates related reproduction shop equipment to include all digital and bindery equipment.

13. Prepares estimates and invoices for customers and for billing; o.OOperates an electronic cash register or another device, completes various transactions, and reconciles and makes deposits as needed

14. Advises design print staff on imposition layouts appropriate for xerographic copying, as well as appropriate bindery methods of print publications.

15. Assists in the interviewing, hiring, and training of student employees; and may direct workflow and training of other Campus Graphics classified staff.

16. Assists in establishing and maintaining social media, portal content and other traditional and new media communication opportunities.

17.1. Performs related work as required 18. Coordinates production for day and night time staff. 19. Corresponds and coordinates with non-profit customers. 20.17. Performs related work as required

Prepares estimates and invoices for customers and for billing. 21. Performs supervisor/coordinator duties as needed or when supervisor/coordinator is

unavailable.


• Offset and xerographic duplicators; • Digital Raster Image Processors (RIPs) • Digital photo copiers and imaging equipment; • Computer software to include Microsoft Office Professional, Adobe Photoshop,

Adobe InDesign, Adobe Acrobat, Adobe Illustrator; • Scheduling and prioritization procedures; • Inks and electrostatic toner used in copying, and paper stock; • General bindery procedures; • Hazardous materials’ regulations including maintenance of MSDS documentation for

supplies used in copying and appropriate disposal of supplies used; • Graphic design techniques; • Troubleshooting and repairing digital files for print and imaging production;

64 - 2 Revised

• Effective customer service techniques; Demonstrated ability to:

• Operate and care for xerographic duplicators and copiers; • Operate and care for imaging equipment; • Manage scheduling effectively; • Maintain adequate inventory of supplies and parts; • Coordinates services with photocopy vendors; • Keep accurate records; • Utilize computer graphic products in the duplicating process; • Understand and carry out oral and written directions; • Work under pressure in meeting deadlines; • Analyze situations accurately and make judgments on matters pertaining to the print

production facility without immediate supervision; • Communicates effectively and cordially with customers and potential customers in

person and electronically regarding their xerographic printing needs; • High degree of concentration and some data input.


Bachelor’s degree in a related field is preferred. Associate degree in print or graphic communication or related field with 2 years of practical experience in a duplication press operation, OR equivalent to the completion of twelfth grade and three years of experience as listed above. Bachelor’s degree in a related field is preferred.

Working Conditions: • The incumbent will experience interruptions while performing normal duties during

the regular workday. • The incumbent will have contact, in person, via email or on the telephone, with

executive, management, supervisory, academic and classified staff, students and the general public.

Physical Demands:

• Strength: Medium work; frequent lifting, carrying, pushing objects weighing up to twenty- five pounds and or/pulling fifty pounds maximum.

• Typically may sit and/or stand for extended periods of time. • Operates a computer. keyboard

64 - 3 Revised


R 0611/16

01/14

64 - 4 Revised

Allan Hancock College Classified-Professional Human Resources Range 20

Revised INSTRUCTIONAL ASSISTANT, PUBLIC SAFETY

Police Academy Fire Academy

DEFINITION Under general supervision of assigned administrator, assists faculty in the preparation and delivery of instruction and skills training to students enrolled within a designated academic area of the Public Safety Department. Values and promotes the mission and vision of the college. Under general supervision to assist the instructor/coordinator of the Police Academy and Fire Academy with the planning, scheduling, operation and coordination of an academy and to do related work as required. CLASS CHARACTERISTICS A non-teaching position that assists faculty in reinforcing and illustrating course concepts and skills that are delivered in classrooms, labs, and simulated real-life environments. The position may also assist in fortifying safety protocol, in planning and implementing emergency response exercises/scenarios, and in demonstrating the safe use of vehicles, specialized equipment or weapons, and training props. Assists in supporting and strengthening lectures, course objectives, student learning outcomes, and the strategic direction of the department. Requires advanced oral and written communication skills and technical knowledge in the subject area(s) assigned, and a background in experiential learning. An instructional assistant is a para-professional characterized by possession of education and/or experience in an appropriate field enabling the employee to assist the instructor in the academy setting and to be of direct assistance to students. The primary responsibility will be to assist in implementing academy programs designed by the department and will receive direction and technical supervision from the department which operates the academy. Although the instructional assistant may perform some assigned instructional development tasks and interim student evaluations, he/she will not be responsible for extensive instructional development or for final evaluation of any student. Incumbents must be willing to work a work week, which may include evening and Saturday work or which may change as the semester and/or program changes. Examples of DutiesESSENTIAL FUNCTIONS

1. Assists in the preparation and delivery of instruction and skills training. 2. Prepares and assembles materials/equipment/props for presentations and other instructional

activities. 3. Assists in the preparation and administration of tests as needed. 4. Monitors the safe and proper use of equipment, tools, and devices.

Instructional Assist. Police/Fire Academy

64 - 5 Revised

5. Assists with inventory, storage, distribution, and maintenance of discipline related equipment; provides technical assistance and recommends specifications for equipment and instructional material purchases.

6. Demonstrates emergency vehicle driving procedures, operations, and safety maneuvering; drives, operates, maintains assigned vehicles and specialized equipment.

7. Leads drill and ceremony activities/formations/inspections. 8. Provides assistance to students and instructors in the preparation of props and equipment

for campus tours, visitations, and outreach events. 9. Works as a collaborative and contributing member of a professional team; serves as a role

model for students; exemplifies and emphasizes the values, ethics, and high standards required of public safety personnel.

10. Perform other related work as assigned. Assists in the preparation of weekly tests, the administration of tests and quizzes, the scoring of tests, the establishment of a point system, the maintenance of a weekly statistical analysis of test questions, the establishment of percentage scores and maintenance of individual tracking records for each student’s academic standing, overall class academic standings and averages, and other records as required; assigns remediation work individually to students as needed to pass required objectives; assists in the development and preparation of information sheets and other handouts; orders materials and supplies for the academy and maintains inventories of academy supplies and equipment; reproduces academy handouts; manages film library of videotapes; operates and instructs in the use of audio-visual equipment; maintains audio-visual equipment as needed or arranges for repairs; plans and sets up practical exercises for academy training; makes photographic records of academy training and groups; assists in establishing and maintaining a regular liaison with local police/fire authorities and community leaders. MINIMUM QUALIFICATIONS Knowledge of:

• Knowledge of training techniques and instructional methodologies; • Requirements and regulations of governing and certifying agencies; • Principles and practices of effective leadership.


• Learn, interpret and apply district, program, and courses rules and regulations; • Analyze situations accurately and adopt an effective course of action; • Maintain accurate and complete records; • Utilize computer equipment and technology for record keeping and instructional purposes; • Understand and carryout oral and written instructions.;

Licenses Required Possession of a valid and appropriate California Driver’s License. Desirable Qualifications


64 - 6 Revised

Knowledge of: The subject area germane to the academy assignment; Police/Fire technical procedures identified in the Police or Fire Academy programs; Procedures in a policy/fire agency that are identified as responsibilities or required abilities of a junior officer. Ability to: Perform at the required level in the assigned academy; Learn department and academy operations, procedures and practices; Learn, interpret and apply department and school rules and policies relating to the assigned academy with sound judgment; Analyze situations accurately and make judgments on academy matters in areas of assigned responsibility without immediate supervision; Assess student performance in a role of a police or fire officer; Provide a wide variety of responsible tasks and setups for practical policies or fire exercises; Understand and carryout oral and written instructions; Develop and maintain cooperative relationships with those contacted during the course of work. Education and Experience Equivalent to an associate’s degree from an accredited college or university with major coursework in public safety technology or a related field OR graduation from high school or its equivalent AND two years of full-time paid experience within a public safety agency. License and other requirements:

• Must take required safety course as outlined in the Injury Illness Prevention Plan. • Fork Lift certification. • District insurance for operation of district motor vehicles.

Equivalent to an Associate of Arts degree in police or fire science and four years of increasingly responsible experience in the police or fire profession

or

Any equivalent combination of training and experience Working Conditions:

• Duties will be performed in an indoor and outdoor environment. • Exposure to electrical energy, noise, dust, grease, potentially hazardous chemicals, waste

and infectious materials. • Work with machinery; maintaining physical condition necessary for heavy or moderate

lifting, bending, stooping, kneeling, crawling, standing, sitting or walking for prolonged periods of time.


64 - 7 Revised

• Operating motorized equipment and vehicles. • The incumbent will experience interruptions while performing normal duties during the

regular workday. • The incumbent will have contact, in person, by email, or on the telephone with staff and

the general public. • This position requires a flexible schedule according to the class structure of the academies.

Physical Demands:

• Typically may stand or sit for extended periods of time. • Operates a computer. • Communicates over the telephone, by email, and in person. • Regularly lifts, carries and/or moves objects weighing up to 50 pounds.


Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Special Qualification: Evidence of a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 1011/2016

Rekeyed 5/03 8/81


64 - 8 Revised

Allan Hancock College Classified-Crafts Human Resources Range 23

Revised FIRE, SAFETY AND EMS MAINTENANCE MECHANIC/ HEAVY EQUIPMENT

OPERATOR DEFINITION: Under supervision of the Associate Dean, Public Safetyappropriate administrator, the incumbent is to perform on a journeyman level in the repair of mechanical equipment including fire engines, ambulances, trailers, chain saws, generators, smoke ejectors, breathing apparatus and other mechanical equipment; and to operate heavy equipment like;such as front-end loaders, backhoes, dozers, and forklifts; value and promote the mission and vision of the college. and to do related work as required.

CLASS CHARACTERISTICS: The incumbent, under limited supervision of the Associate Dean, Public Safety, is assigned responsibility for maintenance and repair of mechanic and electrical equipment, training, assigning, and assist in the coordination of work to include the safety responsibility of operating all heavy equipment. The incumbent will have contact with administrators, faculty, staff and students, and the general public requiring good communication skills.

ESSENTIAL FUNCTIONS: 1. Inspects fire engines, ambulances, trailers, chain saws, generators, smoke ejectors, breathing

apparatus, and other mechanical equipment used in the Fire, Safety and EMSacademy programs.

2. Performs preventative maintenance on all Fire, Safety and EMSacademy equipment. 3. Documents inspections, preventative maintenance and repairs; handles inventory control and

coordinates ordering of parts and equipment. 4. Diagnoses mechanical defects and make repairs. 5. Makes repairs to mechanical and electrical equipment, to metal surfaces, and designs and

builds brackets; may be required to do electric and acetylene welding in these repairs. 6. Services equipment with gasoline and oil, lubricates equipment, and changes and repairs tires. 7. Drives Fire, Safety, EMS,academy and other heavy equipment in the building and

maintenance of training props and will work with an instructor and their design to place large concrete slabs, culverts, and pillars for manipulative instruction.

8. May assign duties to and evaluate student workers.; 8.9. Coordinates workflow for program assistants or other temporary employees as needed. 9.10. Perform other related duties as assigned.

MINIMUM QUALIFICATIONS: Knowledge of:

64 - 9 Revised

• Tools, equipment and procedures used; • Overhaul, repair and adjustment of motorized equipment and of fuel, ignition,

electrical, cooling, and braking systems; • Appropriate safety practices and procedures, including district policies and

procedures;. • • Operating various pieces of heavy equipment.

Demonstrated ability to: • Diagnose mechanical and electrical defects; • Maintain and make repairs to a variety of mechanical equipment commonly used in

public safety; • Use standard mechanics tools; • Maintains routine records; • Operates standard arc, acetylene welding equipment; analyze problems and

recommends sound, feasible solutions to assigned job; • Operate heavy equipment; • Inventory procedures and use of computer software and equipment; • Understand and carry out oral and written directions.

Education and Experience: One year of experience as an automotive mechanic at the journeyman level with 3 years of heavy equipment operator experience; or any combination of education and experience that meet minimum qualifications experience,. dDiesel experience is highly desirable.

Other requirements:

A valid Class B with tank endorsement California Driver’s License within six (6) months of employment and ability to qualify for district vehicle insurance coverage. Possession of a basic welder certification or equivalent within the first year of employment.

Physical Demands:

• Strength: heavy work – lifting, carrying, pushing and/or pulling 50 pounds maximum with frequent lifting, pushing, and/or carrying of objects weighing up to 50 pounds.

Working Condition:

• Duties are primarily performed at the Public Safety Training Complex and other campus sites, and other locations as assigned.

• Duties are performed indoors and outdoors. • Work requires standing and walking for prolonged periods.

64 - 10 Revised

• The incumbent will experience interruptions while performing normal duties during the regular workday.

Special Qualification: Evidence of sensitivity to and an understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

R 11/2016 R 02/14

11/07

64 - 11 Revised

Allan Hancock College Classified-Professional Human Resource Range 3128

Revised COORDINATOR, THE EXTENDED CAMPUS

(Day and Evening) DEFINITION: Under the general minimal supervision of the appropriate dean, The Extended Campus, the incumbent will plan, organize, coordinate, and facilitate a wide variety of administrative support activities and functions related to the successful management and operation of Tthe Eextended cCampus. These include, but are not limited to, activities and functionsthose affiliated with academics affairs, administrative services, student services, and facilities and operations, and to do related work as required. Values and promotes the mission and vision of the college. CCLASS CHARACTERISTICS: Under minimal supervision, tThe incumbent in this position independently performs a wide range of professional work in support of Tthe eExtended cCampus and under the direction of the appropriate Ddean, The Extended Campus. The incumbent must be able to work autonomously, requiring and requires a high degree of independent judgment.. The incumbent requires experience and expertise related to a wide variety of community college functions and operations, especially those related to the operational and managerial components of multiple sites and programs. Incumbents are required to make independent decisions concerning appropriate procedures of the office which may affect the work performance of other positions. They may give guidance to other clerical staff, including student help. Incumbents and have a high frequency of responsible contact with students, staff, and/or the public requiring tact and good communication skills. Outstanding public relation skills are required, as is the ability to communicate and collaborate effectively across divisions, departments, programs, and offices. Contact with students, faculty, district personnel, and the general public are frequent. Outstanding creative, critical thinking and problem solving skills are essential. ESSENTIAL FUNCTIONS:

1. Plans, 1. dDevelops, organizes, and coordinates the campuses services, classes, events and activities

Coordinator, The Extended Campus (Day and Evening) 1

64 - 12 Revised

Confirms faculty availability as part of the class scheduling process. 2. Tracks enrollment for all extended campus sites and implements enrollment management

parameters in support of the dean. 1. Prepares class schedules and catalogs in consultation with department chairs and, academic

deans., confirms faculty availability., and the dean, The Extended Campus. 2.3.Assists the dean to mCoordinates with appropriate department chair and dean to prepare

class schedules and catalogs, monitors faculty teaching schedules, and loads, and assignments; confirms faculty availability.

3.4.Coordinates faculty evaluations with academic departments, faculty, and evaluatorsProvides administrative support in the faculty evaluation process by coordinating student evaluations.

4.5.Coordinates and monitors facilities use requests from internal and external entities, maintaining a current master room chartto comply with all required documentation and guidelines.

6. Coordinates and assists in budget development, cost estimates, and service agreements; drafts budget item justifications; provides regular budget updates; processes budget/expense requests and transfers; and recommends budget revisions, staffing and and equipment for prioritization and replacement.

5.7.Collects and analyzes financial data; monitors, tracks and audits expenditures, invoices, and provides regular budget updates, and faculty assignments;.

6.8.Assists the appropriate department chair and dean as necessary in the hiring process of personnel assigned to the extended campus; Ppreparesing position approval requests and notice of employment (PAR/NE) forms.

7.9.Coordinates work schedules including the collecting and tracking of monthly timesheets and absence reports and tracks payroll for all hourly employees, including the collection and auditing of monthly timesheets and absence reports.

8. Assist the dean to coordinate administrative functions, processes, and tracking related to contract education.

9. Assists the academic appropriate department chair and deans as necessary in the hiring process of regarding the minimum qualifications and/or provisional equivalency qualifications of all personnel assigned to the extended campusespart-time faculty.

Completes and processes employment authorizations (EAs) for part-time faculty Makes recommendations regarding computer, equipment, and supply needs; i.

10. Identifies equipment specifications, explores funding opportunities, and submits funding requests as authorized and required.

11. May Ccoordinates computer and equipment installation and maintenance with vendor representatives, and independent contractors, and district staff.

12. Provides Directs faculty for support related to textbooks, exam copies, supplemental materials, supplies, and other instructional necessities.

Collects all course syllabi and verifies the inclusion of course expectations, the assignment schedule, student learning outcomes, and attendance policy; makes reference copies and files originals for future purview.


64 - 13 Revised

13. Assists in completing, collecting, and processing various forms, contracts, documents, and reports and forwards these to appropriate departments including but not limited to.

14.13. Assists with constructingProvides documentation for strategic plans, cost of operation summaries, program reviews, and accreditation activities, and other reports and documents.

15. Coordinates a safe and secure learning/working environment for students, faculty, and staff in conjunction with staff development activities, the center safety committee, and campus police.

16.14. Maintains and updates the office procedure manual for all sites. Drafts reports, correspondence, and other written materials; c.Compiles statistics and may

develop databases and utilize other tools to assist the administrator regarding projects and programs.

17.15. 18. Establishes and maintains well-organized filing systems, including electronic filing

systems. 1. Compiles statistics and may develop databases and utilize other tools to assist the

administrator regarding projects and programs. 19. Supports council and committee meetings as appropriate. 16. 17. Coordinates and assists with event planning and tours,; marketing, communications and

public affairs. 20. Assists with the development and implementation of webpage(s), coordinates and delivers

orientation sessions. 18. Performs other related duties as assigned. ADDITIONAL RESPONSIBILITIES: Attends staff meetings as scheduled. Travels between district and program sites as required. May work either a day or evening shift. 21. Performs related duties as assigned. 22.19.

Other Requirements Maintains a valid California driver’s license and ability to qualify for district vehicle insurance

coverage Work requires travel to all campus and program sites May attend meetings or conferences at any district or program site


• Coordination techniques and organizational skills; • Standard accounting practices; • Budget preparation and budget reporting;


64 - 14 Revised

• Electronic financial recordkeeping; • Managing an office environment; • Scheduling and tracking facilities use and maintenance; • Policies and regulations that apply to apprenticeship and cosmetology; • Electronic records and student and financial database management systems; • Records and database management, including constructing electronic databases to collect,

store, and retrieve data; • Communicate effectively both orally and in writing; • Correct English usage, spelling, grammar, and punctuation; • Compose written communications from draft and prepare various reports; • Present oral and written reports in a clear and concise manner; • Office methods, procedures, and equipment, including computers, software, and electronic

filing systems; • Familiar with state and federal laws, regulations, and mandates that govern higher

education, personnel, and the workplace; • Learn, understand, interpret, and apply college regulations, policies and guidelines, and

procedures. Demonstrated ability to:

• Communicate effectively, both orally and in writing, with students, faculty, and staff;

• Work with a high degree of independence and with minimal supervision; • Plan, coordinate, gather information, organize, monitor and maintain records; • Multitask and adapt to changing tasks, workflows, and project expectations; • Prioritize, set, and evaluate work priorities; • Analyze operational and procedural problems and develop effective solutions; • Work with a high level of accuracy and with great attention to detail; • Independently interpret, explain, and apply complex policies and procedures; • Establishes and maintains well-organized filing systems; • Plan, organize, and prioritize work in order to meet frequent and changing deadlines.


Possession of a bachelor’s degree preferred, or an associate’s degree and five years of related experience, or an equivalent combination of education and responsible experience as an administrative assistance or any equivalent combination of training and experience.

Working Conditions:

• Duties are primarily performed in an office environment, at a desk or at a computer. • The incumbent will experience interruptions while performing normal duties during the

regular workday.


64 - 15 Revised

• The incumbent will have contact, in person, by email or on the telephone, with executive, management, supervisory, academic, and classified staff and the general public.

• Work may require travel to other offices or locations to attend meetings or conduct work.

Physical Demands: • Typically may sit for extended periods of time. • Operates a computer. • Communicates over the telephone, by email, and in person. • Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Physical Demands Typically sits for extended periods of time Walk to various campus buildings Operates a computer keyboard Communicates over the telephone and in person Regularly lifts, carries, and/or moves objects weighing up to 10 pounds

Working Conditions

Duties primarily performed in an office environment at a desk, at a computer station, and during meetings;

Fast-paced, task-oriented environment; May experience frequent interruptions in person, via e-mail, and on the telephone, with all

levels of college personnel, including students, faculty members, management, and the general public.

Special Qualification

A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students, including those with disabilities

R 07/2016

5/10


64 - 16 Revised

Allan Hancock College Classified-Clerical Human Resources Range 1517

Revised

STUDENT SERVICES TECHNICIAN II – THE EXTENDED CAMPUS

DEFINITION Under supervision of Dean, The Extended Campusthe appropriate student services administrator, the incumbent is to perform a variety of clerical, technical and student services related functions at one or more extended campus sites and serve as first point of contact with students and the general public; and interpret and convey district policies, procedures, and regulations. Values and promotes the mission and vision of the college. CLASS CHARACTERISTICS This position, under limited supervision performs, is distinguished from the Student Services Technician I by the performance of more varied and responsible clerical, technical, and student services functions requiring a broad knowledge of the functions of the organizational unit. , which require greater knowledge and skill level. Incumbents in this position may independently perform specialized clerical, technical and student services work involving considerable judgment in the interpretation and application of policy and procedures. The incumbent will perform a substantial amount of administrative detail and have knowledge of and provide support for district cashiering and accounting functions, admissions and records operations, and counseling and matriculation. ESSENTIAL FUNCTIONS

1. Performs receptionist duties, initiates and answers telephone calls, and provides student service related information and assistance to the general public, students, and staff.

1. Provides general university transfer information; schedule counselor appointments; assists students in login to transfer application sites.

2. Assists students and staff with college portal, CCCApply, and transfer application sites. 3. Assists administration with special projects, proofreading, and data collection; distributes

important information, documents, materials, and publications and tracks these when necessary, including the creation of flyers.

3.4.Administers typing test and distributes and collects student work application packet. 4. Conveys college rules, regulations and policies. 5. Schedules counseling appointments; assists with determining the type of appointment

needed; inputs counselor’s schedule; establishes and maintains counseling files. 6. Verifies accuracy and completeness of forms and documents submitted by students and

faculty; enters data; processes and transmits various forms, items, and documents; and scans forms and documents for transmission to admissions and records; and/or cashiering.

64 - 17 Revised

7. Processes student transcript requests; assists in resolvesing conflicts related to application and support documentation; accepts fees; and posts payments for student and staff services; liftsremoves holds..

7.8.Determines eligibiltyeligibility for College Now! fFee waivers, residency, military waivers, agricultural waivers, AB 540.

8. Accepts fees and vouchers and posts payments for student and staff services; aAccepts, verifies, and prepares cash and voucher receipts for posting to proper general ledger; .

9. pPrepares cashiering reports and reconciles daily work; reimburses student and staffs for vending machines malfunctions; sells bus passes.Accepts and posts cash receipt entries for student and staff; including third party contracts and exemptions; prepares cashiering reports and reconciles daily work; assists students with the parking permit and refund processing management systems; assures internal control of district funds and audit requirements.

10. Prepares and submits work orders and serves at the point of contact for equipment service technicians; stocks and inventories supplies; prepares purchase requisitions and serves as liaison with external vendors.

11. Initiates and maintains communication between student services and other departments and campus sites.

12. Maintains and updates extended campus staff and faculty directories and website information.

13. Processes enrollment verifications. 13. Trains, monitors, schedules, and delegates work to substitute clerical personnel,

volunteers, and student employees; verifies and tracks timesheets and evaluates student help.

Performs eEmergency tTesting over the phone. 14. Issues sStudent and staff ID cards, lockers, bus passes, parking permits, and keys. 15. Performs other related duties as required.


• Principles of good customer service; • Office management techniques and organizational skills with emphasis on records

management; • Written business communications; • Word/Information processing applications and production; • Correct English usage, spelling, grammar, and punctuation; • Electronic data storage and management systems for file records.


• Plan, organize, and complete assigned work independently and within established time deadlines;

• Understand and carry out oral and written directions;

64 - 18 Revised

• Organize workload and establish priorities; • Learn and interpret specific rules, law, and policies and apply them with good

judgment in a variety of procedural situations; • Operate a computer and perform clerical and technical work with accuracy and

speed; • Establish and maintain office records and files; • Compose and proofread correspondence independently; • Complete highly detailed work with a high rate of accuracy in a setting involving

frequent interruptions. Education and Experience:

An associate degree OR equivalent to completion of the 12th grade and five years of increasingly responsible clerical and secretarial experience.

Working Conditions: • Duties are primarily performed in an office environment, at a desk or at a

computer. • • The incumbent will experience interruptions while performing normal duties

during the regular workday. • The incumbent will have contact, in person, by email and by phone with staff,

students, and the general public. Physical Demands:

• Typically may sit for extended periods of time. • Operates a computer. • Communicates in person, by email, and over the telephone. • Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.


R 0710/2016 05/13

64 - 19 Revised

CONSENT ITEM



Subject: Change of Status of Faculty Member Item Number: 11.L.


BACKGROUND

The following personnel action is recommended for a faculty member for the 2016-2017 academic year:

The following faculty member has requested a workload reduction under the provisions of California Education Code Section 87483 (Willie Brown Act) and the District’s contractual agreement with the Faculty Association of Allan Hancock College:

Marla Allegre, English instructor, English department, was approved at the regular board of trustees meeting on April 12, 2016 for a workload reduction (Willie Brown Act) from 100 percent to 74.8 percent full time equivalency. Ms. Allegre is requesting to revise her workload reduction for the 2016-2017 academic year from 74.8 percent (a reduction of 25.2 percent) to 66.0 percent (a reduction of 34 percent) effective spring 2017 semester.

FISCAL IMPACT

The savings to the unrestricted general fund is approximately $4,787 for the 2016-2017 fiscal year. There is no backfill for this position.

RECOMMENDATION

Staff recommends that the board of trustees approve a revision to the reduced workload (Willie Brown Act) for Marla Allegre, full-time faculty, English, English department from 74.8 percent to 66.0 percent, effective spring 2017 semester.


Final Disposition:

65

CONSENT ITEM



Subject: New and/or Revised Management Job Description Item Number:

11.M.

Strategic Goal:


BACKGROUND

After review by the appropriate administrators and the director of human resources, the following revised certificated management job description is being presented for approval:

Project Director, K-12 Partnerships, Cooperative Work Experience & Career Development Management – Range 18

Replaces: Project Director, Cooperative Work Experience Management – Range 20

FISCAL IMPACT

To be determined when the position is filled.

RECOMMENDATION

Staff recommends that the board of trustees approve the revised certificated management job description project director, K-12 partnerships, cooperative work experience & career development, as presented.


Final Disposition:

66

Allan Hancock College Management Human Resources Range 2018

PROJECT DIRECTOR, K-12 PARTNERSHIPS, COOPERATIVE WORK EXPERIENCE & and CAREER DEVELOPMENT DEFINITION: Under the general supervision of the appropriate deanvice president, the incumbent will coordinate and implement the CWE and internship programs related to career development and work experience development. The incumbent will partner with K-12, workforce, and industry to expand pursuit of community partnerships and search out opportunities to advance the mission and vision of the college. The position will be authorized for one year as a pilot project. CLASS CHARACTERISTICS: This is a certificated management position. The incumbent in this position facilitates linkages with business/industry, and community organizations to support student opportunities and transitions to employment and The incumbent in this position independently performs professional work implementing the program in full compliance with all applicable federal regulations and requirements and district policies and procedures. The incumbent is responsible for directing the implementation of activities that support achievement of grant objectives, develop, monitor and implement area goals and objectives, and create connections that underscore students’ involvement with the college and its community. In addition to having a good understanding of grants administration, an incumbent in this position must be knowledgeable of student services counseling functions and work collaboratively with career and transfer counselors. The incumbent is responsible for directing the implementation of activities that support achievement of grant objectives, develop, monitor and implement area goals and objectives, and create connections that underscore students’ involvement with the college and its community.

ESSENTIAL FUNCTIONS: 1. 1. Manages specialized programs related to Career and Work Experience development such as

cConcurrent eEnrollment, cCooperative wWork eExperience, iInternships, high school articulation, etc.

2.

2. 2. Manages and coordinates development of student employment on campus and off campus.

3. 3. 3. Establishes relationships Works with employers to develop internships that lead to job placementExpands and maintains employer relationships with the goals of identifying and meeting their human resources needs and developing internships that lead to job placement..

4. 4. Promotes the concept of CWE career and educational programs to students, college personnel, businesses, industry, government, and the public in general.

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5. 5. Develops and chairs committees such as CWE Advisory Committee and Concurrent Enrollment.

6. Participates in and ensures implementation of departmental and college program review(s). s

6. CWE departmental and college program reviews.

7. Directs the marketing of the program and recruitment programs.of CWE students.

7. 8. Participates in the selection of faculty for the CWE program in accordance with the District's hiring policies and acts as liaison with other department directors.

8. Prepares and provides necessary in-service training for CWE faculty and support staff; d.elivers presentations to agencies and businesses to facilitate the development of high quality internships and job referrels.

8. Develops and schedules of CWE offerings each semester.

9. 10. 10. Directs the career center service efforts and collaborates with other student success services departments.

10. 11. 110. Develops, coordinates, and leads or participates in classroom presentations, various workshops, orientations, high school visitations, and other outreach activities as needed.

11. 12. Participates in District meetings and state conference on legislation and regulations governing CWE specialized pPrograms.

12. 13. 11.Ensures the CWEall program follows Title 5 requirements, including maintenance of required records.

13. Represents the District at off campus meetings and conferences, in relationships with other educational institutions, community organizations and businesses; 14. 12.Develops, expands and maintains employer relationships with the goal of identifying and meeting their human resources needs.

15. Facilitates linkages with business/industry, and community organizations to support student opportunities and transitions to employment.

16. sServes as a member of varied associations, chambers of commerce and other community or industry related groups in support of the institutional objectives.

14. 17. Represents the District at off campus meetings and conferences, in relationships with other educational institutions, community organizations and businesses.

18. Researches and analyzes employment trends and needs of the local business community as well as high growth industries in the region and state, to provide school staff and graduates with information.

15. 19. Arranges site visits with employers to provide visibility of program and increase hiring opportunities for students; conducts site visits to businesses regularly.

16. 20. Delivers presentations to agencies and businesses to facilitate the development of high quality

19. Develops, maintains, and enhances working relationships with local employers to obtain information on internship and employment opportunities.

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20. Works in concert with the Career Center in providing opportunities for students.

21. Works with the Public Affairs and staff and faculty in creating new marketing materials for applicable programs.

22. Engages in professional growth opportunities to remain current with trends, demands, and emerging careers in a rapidly changing workforce.

23. Prepares a variety of reports and correspondence appropriate to assignments.

17. 22. Directs the preparation and management of the budgets for assigned areas of responsibility.

18. Develops and chairs committees such as CWE Advisory Committee and Concurrent Enrollment; 23. sServes and participates on relevant campus-wide committees.26.

19. 24. 27. C The incumbent will coordinates special events such as Career Exploration and other functions to promote careers.

28. Makes oral and written presentation on behalf of the College.

29. Provides direction and support to CWE faculty.

31. Coordinates CTE Transitions grant.

20. 25. Performs other related duties as assigned.

32. Performs other related duties as assigned.


• Career Services Technology • Coordination techniques, office management and organizational skills • Occupational information and the job market • Community Resources and Services • Career and job assessment tools • Demonstrated excellence in oral and written communication • Knowledge of budget development and fiscal management • Knowledge of project recordkeeping processes and procedures


• Communicate effectively; • Organize multiple tasks and events; • Use computer software applications proficiently; • Adjust priorities and work under pressure of deadlines; • Establish effective working relationships; • Work with a high degree of independence and initiative.

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A bachelor's degree from an accredited college or university. Master's degree in education, administration, guidance counseling or related area. preferred. Minimum two years experience in student services program areas or related fields or administrative experience in areas working with under-prepared or disadvantaged students. Master's degree in a related field may be substituted for one year of experience.

Other Requirements: A valid California driver's license and ability to qualify for district vehicle insurance Working Conditions:

• This is an exempt position. • It is understood that the demands of a management position will often require more

than eight (8) hours a day and/or forty (40) hours per workweek. • Duties are primarily performed in an office environment, at a desk or at a computer. • The incumbent will experience interruptions while performing normal duties during the

regular workday. • The incumbent will have a contact, in person, with staff and the general public. • Work may require travel to off-campus meetings or conferences.

Physical Demands:

• May sit for extended periods of time • Operates a computer • Communicates over the telephone • Ability to lift, carry, and/or moves objects weighing up to 10 pounds

Working Conditions:

• The incumbent will have contact, in person and on the phone, with executive, management and supervisory staff.

• Work requires travel to other offices or locations to attend meetings or conduct work. • Must be able to accommodate flexible work hours including some evenings and

weekends.

Physical Demands: • Typically sits for extended periods of time. Operates a computer. • Communicates over the telephone, by email, and in person. • Regularly lifts, carries and/or moves objects weighing up to 10 pounds.


70

Evidence ofA a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

10/2016 09/15

71

CONSENT ITEM



Subject: Out-of-Classification Assignments of Classified Service Employees Item Number: 11.N.


BACKGROUND

The following personnel actions are recommended:

1. Terilyn Hall, FROM human resources assistant, human resources, full time, 12 months, 37 hours weekly, range18-C, classified bargaining unit salary schedule TO coordinator, employee relations/classification, humanresources, full time, 12 months, 37 hours weekly, range 3-A, supervisory/confidential salary schedule, effectiveNovember 9, 2016 through December 16, 2016, or earlier per district need.

Reason: Ms. Hall will be performing duties out-of-classification out of bargaining unit due to the resignation ofHolly Barrett, effective November 19, 2016, and out-of-class assignment of Terilyn Hall, effective November 9,2016.

2. Lizabeth Phillips, FROM coordinator, recruitment, human resources, full time, 12 months, 37 hours weekly, range3-E, supervisory/confidential salary schedule TO coordinator, recruitment, human resources, full time, 12 months,37 hours weekly, range 3-E plus five percent, supervisory/confidential salary schedule, effective November 9,2016 through December 31, 2016, or earlier per district need.

Reason: Ms. Phillips will be performing duties outside of her job description due to the resignation of HollyBarrett, effective November 19, 2016, and out-of-class assignment of Terilyn Hall, effective November 9, 2016.

FISCAL IMPACT

1. The increased cost to the unrestricted general fund is approximately $2,337 for the 2016-2017 fiscal year.2. The increased cost to the unrestricted general fund is approximately $698 for the 2016-2017 fiscal year.3. The increased cost to the unrestricted general fund is approximately $711 for the 2016-2017 fiscal year.4. The increased cost to the unrestricted general fund is approximately $354 for the 2016-2017 fiscal year.

These costs are included in the 2016-2017 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the out-of-classification out of bargaining unit assignment of Terilyn Hall, coordinator, employee relations/classification, human resources, effective November 9, 2016 through December 16, 2016, or earlier per district need; and approve the out-of-classification assignments of Lizabeth Phillips, coordinator, recruitment, human resources, effective November 9, 2016 through December 31, 2016, or earlier per district need; Sharan Kelly, coordinator, human resources/professional development, human resources, effective November 9, 2016 through December 31, 2016, or earlier per district need; and Stefanie Aye, human resources assistant, human resources, effective November 9, 2016 through December 31, 2016, or earlier per district need.


Final Disposition:

72

3. Sharan Kelly, FROM coordinator, human resources/professional development, human resources, full time, 12

months, 37 hours weekly, range 3-E, supervisory/confidential salary schedule TO coordinator, human resources/professional development, human resources, full time, 12 months, 37 hours weekly, range 3-E plus five percent, supervisory/confidential salary schedule, effective November 9, 2016 through December 31, 2016, or earlier per district need.

Reason: Ms. Kelly will be performing duties outside of her job description due to the resignation of Holly Barrett, effective November 19, 2016, and out-of-class assignment of Terilyn Hall, effective November 9, 2016.

4. Stefanie Aye, human resources assistant, human resources, full time, 12 months, 37 hours weekly, range 18-B,

classified bargaining unit salary schedule TO human resources assistant, full time, 12 months, 37 hours weekly, range 18-B plus five percent, effective November 9, 2016 through December 31, 2016, or earlier per district need.

Reason: Ms. Aye will be preforming duties outside of her job description, including benefits assistance to the coordinator.

73

ACTION ITEM



Subject: Authorization to Close the AHC Bookstore Bank Accounts Item Number: 13.A.

Strategic Goal:



BACKGROUND:

The district currently has three AHC Bookstore bank accounts at Rabobank: checking account 0152513178, credit card account 0152516673, and money market account 0152513186. The 2015-2016 books are now closed, reflecting the final fiscal year activity of the AHC Bookstore under district operation. These three bank accounts can be closed and the remaining assets transferred to the County Treasury General Fund 10. This change eliminates unnecessary bank accounts and simplifies district management of the outsourcing agreement with Follett. It is also in line with auditor recommendations and the California Community College Budget and Accounting Manual guidelines.

FISCAL IMPACT:

None.

RECOMMENDATION:

Staff recommends that the board of trustees authorize staff to close the Rabobank accounts 0152513178, 0152516673, and 0152513186 and to transfer the balances to the County Treasury.


Michael R. Black

Final Disposition:

74

Administrator Initiating Item: Susan Houghton

Final Disposition:

ACTION ITEM



Subject: Acceptance of Grants Approved Item Number:

13.B.

Strategic Goal:



The office of institutional grants has been notified of the funding for the following grant in the amount of $68,500.

BACKGROUND

1. California Community Colleges Chancellor’s Office: Enrollment Growth for Associate Degree Nursing($68,500)

The college has been awarded continued funding to enroll additional students in the Associate DegreeNursing program and provide support to enhance retention and increase the number of students who pass theNational Council Licensure Examination for Registered Nurse.

No matching funds are required. The project period is July 1, 2016- June 30, 2017. (Submitted by DaphneBoatright, Margaret Lau)

FISCAL IMPACT

1. California Community College Chancellor’s Office: Enrollment Growth for Associate Degree Nursing($68,500). Matching funds are not required. The project period is fiscal year 2016-17.

RECOMMENDATION

Staff recommends that the board of trustees accept this contract for a total of $68,500 in restricted funds to the district.

75


Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Authorization, Joint Use Agreement with Atascadero Fire Department Item

Number: 13.C.

Strategic

Goal:

Goal IR2: To develop district financial resources adequate to support

quality programs and services. Enclosures: Page 1 of 1

BACKGROUND

The district developed and constructed the Lompoc Valley Center Public Safety Complex (“Project”) in anticipation of

the facilities to be used for training by local public safety agencies. Extensive discussions between the district and the

City of Atascadero’s Fire Department and Emergency Services (“Atascadero Fire”) has resulted in a joint use agreement

for Atascadero fire’s use of the fire tower, burn building, and fire behavior prop portion of the facilities, with the

principal terms of the joint use agreement described as follows:

Joint Use Area Public Safety Complex fire tower, burn building, and fire behavior

prop.

Term 1 Year-December 1, 2016 to November 30, 2017

Termination District has right of convenience termination.

Rent Atascadero fire conveyance of fee title to self-contained breathing

apparatus equipment valued at $5,000.

Atascadero Fire

Use of Fire

Tower

Days and hours of use: 8:00 A.M. to 4:30 P.M. Monday-Friday

Atascadero fire use of fire tower, burn building, and fire behavior

prop subject to 5-day advance arrangements with district staff to

avoid conflicting use.

Utilities,

Maintenance

District provides utility services for Atascadero fire use of fire

tower, burn building, and fire behavior prop.

Atascadero fire is responsible for janitorial/custodial services

relating to use of fire tower, burn building, and fire behavior prop.

The district is authorized by Education Code §81420 to enter into joint use agreements with a city for use of district real

property provided that the proposed joint use “will not interfere with the educational program or activities of any school

or class conducted upon the real property or in any such building” subject to the joint use agreement. The 5-day advance

scheduling requirement of the joint use agreement ensures that there will be no use of the fire tower, burn building, and

fire behavior prop by Atascadero fire which interferes with district education programs.

FISCAL IMPACT

There is no fiscal impact to execute this joint use agreement.

RECOMMENDATION

Staff recommends that the board of trustees authorize the superintendent/president to execute a joint use agreement

between the district and Atascadero Fire Department.

76


Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Authorization, Lease Agreement with TVJ Sons I, Inc. dba Honda of

Santa Maria

Item

Number: 13.D.

Strategic

Goal:

Goal IR2: To develop district financial resources adequate to support

quality programs and services. Enclosures: Page 1 of 2

BACKGROUND

The district owns real property situated on south College Drive between east Stowell Road and east Enos Drive that is

used as a parking lot (“College Drive Parking Lot”). Although the district owns the College Drive parking lot, the

district is not presently using the property for parking purposes. TVJ Sons I, Inc., a California corporation, dba Honda

of Santa Maria, (“Santa Maria Honda”) requested the district consider leasing a portion of the College Drive parking

lot to Santa Maria Honda for storage of vehicles offered for sale.

The Education Code generally requires the district to engage in a competitive proposal process for leasing district

property. Nevertheless, Education Code §81378.1 permits the district to lease without a competitive process if the

following conditions occur:

1. Lease term of more than 5 days and less than 5 years.

2. Leased space not needed for district academic purposes.

3. Lease subject to renegotiation or rescission on 60 days advance notice to lessee if district determines

leased space needed for academic purposes.

4. Newspaper publication of notice (once a week for 3 weeks) of intent to lease.

5. Description of basis for determining fair market value (FMV) rental rate.

(continued)

FISCAL IMPACT

The district will realize additional revenue through rent payments. Rent revenue “supplements” but does not

“supplant” state funding; the lease property remains on the district’s space inventory per Education Code §81378.1:

“Any revenue derived pursuant to the agreement shall be retained for the exclusive use of the community

college district whose buildings, grounds, or space therein are the basis of the agreement and shall be used to

supplement, but not supplant, any state funding. Any buildings, grounds, or space therein let by the district

shall be included as space actually available for use by the college in any calculations related to any plan for

capital construction submitted to the board of trustees…”

RECOMMENDATION

Staff recommends that the board of trustees authorize the superintendent/president to execute a lease agreement between

the district and TVJ Sons I, Inc. dba Honda of Santa Maria.

77

District staff has completed all of the foregoing. The district requested that Pacifica Commercial Realty (“Pacifica”)

provide an assessment of FMV rental rates for use of the College Drive parking lot for storage of motor vehicles. By

email dated September 15, 2016, Pacifica concluded that FMV rental rate for the College Drive parking lot use for

motor vehicle storage purposes is $0.07 to $0.09 per square foot. See assessment below. District staff prepared and

submitted a newspaper notice of intent to lease the College Drive parking lot for publication on October 18, 2016,

October 25, 2016 and November 1, 2016.

Pacifica Commercial Realty

Jerry Schmidt

Principal/Broker

Assessment:

Santa Maria is heavily populated by agriculture related employers. These types of

employers/operations usually require fenced, paved parking areas for vehicles, equipment, and

materials. The demand for such space has created a very limited supply of available properties. In

keeping with normal market dynamics, high demand and low supply generally drives the market

price upward.

Lease rates for rentable yard area are subject to 1) location, 2) quality of improvements/amenities,

and 3) layout or configuration of the area (amongst other variables). It is our opinion that the

typical rents for such properties are found in the $0.04 to $0.07 per square foot per month range.

However, given the location of the subject property (near the intersection of College Avenue and

Stowell Road), the proximity of the subject property to highway 101, and the quality of

improvements (good paving, secure fencing, near lighted streets), it is our opinion that the subject

property should lease in the $0.07 to $0.09 per square foot per month range.

District staff has completed negotiation of terms and conditions with Santa Maria Honda. Principal terms of the lease

are:

1. Lease term of one (1) year with option to renew term for one (1) renewal term of one (1) year.

2. Lease area of approximately 18,000 square feet.

3. Monthly rent at $1,620 ($0.09 per square foot) for initial term; monthly rent at $1,668.60 ($0.093 per square foot)

during the renewal term.

4. Santa Maria Honda is to pay for costs to install a temporary fence along the open areas of the College Drive parking

lot. At expiration of the term, Santa Maria Honda will remove temporary fence at its costs.

5. District has the right to terminate on 30 days advance notice.

78


Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Appointment of a Member of the Board of Trustees to Serve on

the Student Housing Evaluation Panel

Item

Number: 13.E.

Strategic

Goal:

Goal IR4: To provide a safe, attractive, and accessible physical

environment that enhances the ability to teach, learn, and work. Enclosures: Page 1 of 2

BACKGROUND

At the September 13, 2016 meeting, the board of trustees authorized the district to solicit qualifications and proposals

from a private entity to finance, develop, operate, and manage student housing on Allan Hancock College property.

The district is establishing an evaluation panel chaired by the vice president, operations consisting of a representative

from each constituency group, administration, a board member, and experts to recommend a proposal to the

superintendent/president as outlined in the RFQ/P. The charge of the evaluation panel is attached.

FISCAL IMPACT

There is no fiscal impact to appoint a board member.

RECOMMENDATION

Staff recommends that the board of trustees appoint a board member to serve on the student housing evaluation panel.

79


Office of the Vice President, Operations

October 3, 2016

Student Housing Request for Qualifications and Proposals (RFQ/P)

Evaluation Panel Charge

Background:

At the September 13, 2016 meeting, the board of trustees authorized the district to solicit

qualifications and proposals from a private entity to finance, develop, operate and manage

student housing on Allan Hancock College property. The district is commencing the solicitation

process to seek proposals in October 2016. To obtain an electronic copy of the “Request for

Qualifications and Request for Proposals 17-101 – Development, Design, Construction,

Management and Operations of Student Housing Project” (RFQ/P) please contact Aimee Evans,

Interim Administrative Secretary V ([email protected] ).

As part of the selection and recommendation process, the district is establishing an “evaluation

panel” chaired by the vice president, operations consisting of a representative from each

constituency group, administration, a board member, and experts to recommend to the

superintendent/president as outlined in the RFQ/P. The superintendent/president will then make

a recommendation to the board of trustees for approval consideration.

Evaluation Panel Charge:

1. Qualifications Evaluation Phase I – Qualified Applicants Selection: Review the

qualification documents submitted by the applicants and participate in a process to

recommend a short list of “Qualified Applicants.” Attend two meetings; orientation

meeting November 18, 2016, 1:00 – 2:00 p.m., location Captain’s Room B 102 and

selection meeting November 30, 2016, 3:00 – 4:00 p.m., location Captain’s Room B

102.

2. Student Housing Site Visit - Field Trip: Participate in a site visit to a student

housing facility on January 18, 2017, 9:00 - 11:00 a.m., location to be determined.

3. Proposals Evaluation Phase II – Applicant Selection: Review proposals of

“Qualified Applicants” Orientation meeting March 15, 2107, 9:00 – 10:00 a.m.,

location to be determined and participate in a process to recommend a “Selected

Applicant” March 22, 2017, 9:00 a.m.– 12:00 p.m. location to be determined.

80

mailto:[email protected]

ACTION ITEM



Subject: Restructure of the Extended Campus Item Number:

13.F.

Strategic Goal:

Goal IE1: To identify the institutional capacity to fulfill the college mission


BACKGROUND

In fall 2015, the Reclassification Taskforce reviewed a large number of applications for reclassification, including applicants from the extended campus locations. The Human Resources Director and President of CSEA Chapter #251 collaborated in the review of all Extended Campus positions, beginning with day-long interviews of the affected employees on September 1, 2016. Job description changes are scheduled for CSEA ratification.

Per CSEA collective bargaining agreement (CBA) article 17.5.4, all approved reclassifications become effective July 1 of the fiscal year following application; therefore, in order to ensure that those employees who applied for reclassification are appointed per the CBA, the recommendations provided below are retroactive to July 1, 2016.

The recommendations to salary schedule placement are as follows:

New: Coordinator, Contract Education Professional, Range 31

Revised: Coordinator, The Extended Campus Professional, Range 31

Updates existing job description and changes range Professional, Range 28

Student Services Technician Clerical, Range 17 Replaces: Student Services Technician I Clerical, Range 13 & Student Services Technician II Clerical, Range 15

(Continued)

FISCAL IMPACT

The increased cost to the unrestricted general fund is approximately $28,760 for the 2016-2017 fiscal year and will be included in the 2016-2017 fiscal year budget.

RECOMMENDATION

Staff recommends that the board of trustees approve the restructure of the extended campus, including revised job descriptions and applicable salary range adjustments, as presented, retroactive to July 1, 2016 and pending CSEA ratification.


Final Disposition:

81

1. Amy Romberger, FROM coordinator, the extended campus, full time, 12 months, 37 hours weekly, range 28-E, classified bargaining unit salary schedule TO coordinator, contract education, academic affairs, full time, 12 months, 37 hours weekly, range 31-E, classified bargaining unit salary schedule, retroactive to July 1, 2016.

2. Christine Grelck, FROM coordinator, the extended campus, full time, 12 months, 37 hours weekly, range 28-E,

classified bargaining unit salary schedule TO coordinator, the extended campus, full time, 12 months, 37 hours weekly, range 31-E, classified bargaining unit salary schedule, retroactive to July 1, 2016.

3. Laura Reynolds, FROM student services technician II, the extended campus, full time, 12 months, 37 hours

weekly, range 15-E, classified bargaining unit salary schedule TO student services technician, admissions and records, full time, 12 months, 37 hours weekly, range 17-E, classified bargaining unit salary schedule, retroactive to July 1, 2016.

4. Julia Sokolovska, FROM student services technician, II, the extended campus, full time, 12 months, 37 hours

weekly, range 15-B, classified bargaining unit salary schedule TO student services technician, admissions and records, full time, 12 months, 37 hours weekly, range 17-B, classified bargaining unit salary schedule, retroactive toJuly 1, 2016.

5. Angela Morrison, FROM student services technician I, the extended campus, part time, 12 months, 25 hours

weekly, range 13-C, classified bargaining unit salary schedule TO student services technician,admissions and records, part time, 12 months, 25 hours weekly, range 17-B, classified bargaining unit salary schedule, retroactive to July 1, 2016.

6. Robert Luque, FROM student services technician I, the extended campus, part time, 12 months, 16 hours weekly, range 13-C, classified bargaining unit salary schedule TO student services technician, admissions and records, part time, 12 monhts, 16 hours weekly, range 17-B, classified bargaining unit salary schedule, retroactive to July 1, 2016.

7. Shanell Lawrence, FROM student services technician I, the extended campus, part time, 12 months, 16 hours

weekly, range 13-C, classified bargaining unit salary schedule TO student services technician, admissions and records, part time, 12 months, 16 hours weekly, range 17-B, classified bargaining unit salary schedule, retroactive to July 1 2016.

82

ACTION ITEM



Subject: Public Hearing on Allan Hancock Joint Community College District and Faculty Association of Allan Hancock College Mutual Proposal for Part-Time Faculty Evaluations

Item Number:

13.G.


BACKGROUND

The joint proposal for the Allan Hancock Joint Community College District and Faculty Association of Allan Hancock College was presented at the public meeting of the board of trustees on October 11, 2016. Copies were made available for public review in the office of the superintendent/president, learning resources, human resources, Lompoc Valley Center, the Vandenberg Air Force Base Center, and Solvang Center, as required by Board Policy 7140.

In accordance with Government Code Section 3547.5 and Board Policy 7140, the public shall have the opportunity to express itself regarding joint proposal of the Allan Hancock Joint Community College District and Faculty Association of Allan Hancock College at the November 8, 2016 Board of Trustees meeting.

FISCAL IMPACT

None

RECOMMENDATION

Staff recommends that the board of trustees give reasonable time for any public comment on the joint proposal of the Allan Hancock Joint Community College District and Faculty Association of Allan Hancock College.

83

Allan Hancock Joint Community College District &

Faculty Association of Allan Hancock College Collective Bargaining

Mutual Initial Proposal

The Educational Employment Relations Act and Board Policy 7140 require that subjects of negotiations be presented publically and that members of the public be given an opportunity to comment upon them in a lawful meeting of the Board of Trustees.

The following issues and interests are mutually presented by the District and the Faculty Association of Allan Hancock College (“FA”):

Per a Memorandum of Understanding originally signed by the California Federation of Teachers/Part-Time Faculty Association of Allan Hancock College Local 6185 that expired on May 31, 2016, “If the District and Full-Time Faculty Association are unable to reach agreement regarding the expanded role of Department Chairs in part-time faculty evaluations by the end of the spring semester of 2016, the District and PFA agree to meet and confer regarding evaluations once again, and to negotiate in good faith an appropriate revision that meets both parties’ needs.”

The District and PFA were unable to reach agreement on revisions to the collective bargaining agreement language per the requirements in the MOU. Therefore, the collective bargaining agreement article 14 language reverts to the original contract language.

The District and FA share a mutual interest in negotiating the impact of existing language in the PFA collective bargaining agreement that delegates the responsibility of pool 2 part-time faculty evaluations to department chairs (PFA CBA Article 13.4).

Consistent with Article 1.4 of the collective bargaining agreement, this negotiation shall not constitute a reopener but shall result in a memorandum of understanding that meets the needs of both parties.

84

ACTION ITEM



Subject: Allan Hancock Joint Community College District and the California Federation of Teachers/Part-time Faculty Association of Allan Hancock College, Local 6185 Contract Reopeners on the Entire Agreement for Fiscal Years 2017-2018 through 2019-2020

Item Number: 13.H.

Strategic Goal:


BACKGROUND

Pursuant to Government Code Section 3547.5 and Board Policy 7140, the initial proposals for negotiations must be presented in a public Board meeting and the public given an opportunity to comment.

The initial proposals of the Allan Hancock Joint Community College District and the California Federation of Teachers/Part-time Faculty Association of Allan Hancock College, Local 6185 are presented in accordance with Government Code 3547.5 and Board Policy 7140.

FISCAL IMPACT

To be determined through negotiations between the district and the California Federation of Teachers/Part-time Faculty Association of Allan Hancock College, Local 6185.

RECOMMENDATION

Staff recommends that the board of trustees invite the public to forward any comment on the proposals to the director, human resources; and to schedule the proposals for public comment at the scheduled board meeting on December 13, 2016, in accordance with Board Policy 7140.


Final Disposition:

85

Allan Hancock Joint Community College District &

California Federation of Teachers/Part-Time Faculty Association of Allan Hancock College Local 6185

District’s Collective Bargaining Initial Proposal

The Educational Employment Relations Act and Board Policy 7140 require that subjects of negotiations be presented publically and that members of the public be given an opportunity to comment upon them in a lawful meeting of the Board of Trustees.

The following articles and interests are presented by the District for 2017-2020 successor agreement:

Article 1: Duration Update for date references.

Article 2: Negotiations and Completion of Agreement

Update for date references. Article 3: Recognition

The appropriate process for unit modification is through the Public Employment Relations Board (PERB) unit modification process. The District has an interest in recognizing positions represented by the CFT/PFA Local 6185 as approved by PERB.

Article 4: Management Rights and Responsibilities

The District is interested in maintaining current language.

Article 5: CFT/PFA Rights and Responsibilities The District is interested in maintaining current language. Article 6: Grievance Procedure

The District is interested in clarifying language related to the grievance procedure. Article 7: Severability

The District is interested in maintaining current language. Article 8: Safety


86

Article 9: Leaves of Absence The District is interested in incorporating Healthy Workplace, Healthy Families Act provisions previously agreed to in an MOU dated June 11, 2015 and clarifying language as appropriate.

Article 10: Personnel Files

The District is interested in maintaining current language. Article 11: Compensation

Update for date reference and clarify language. The District is also interested in ensuring that employee compensation is fiscally responsible and supports quality instruction. In addition, the District has an interest in remedying the contradiction in professional development language.

Article 12: Workload, Assignment, and Support Services

The District is interested in ensuring that language is in accordance with legal requirements and District need, including addressing faculty pools and credit/noncredit/counseling/activity and non-classroom assignments to simplify the process and application of the language. In addition, the District has an interest in remedying the contradiction in professional development language.

Article 13: Performance Evaluation The District is interested in simplifying evaluation processes and procedures, including the complexity of pools and varying assignments and the demands on workload of evaluators.

Article 14: Office Hours

The district is interested in clarifying language. Article15: Committee Representation

The District is interested in maintaining current language. Article 16: Retirement The District is interested in maintaining current language. Article 17: Disciplinary Action

The District is interested in ensuring that language is accordance with legal requirements and in clarifying existing language.

Article 18: Organizational Security The District is interested in maintaining current language. Article 19: Entire Agreement


87

Article 20: Parity

While the parties made exceptional progress in the 2014-2017 successor agreement (including 28.92% compounded COLA increase to part-time services faculty following a 20% adjustment to activity rate and 7.43% to part-time instructional faculty (Fall 2016)), the District is interested in discussing parity.

Article 21: No Discrimination

The District is interested in maintaining current language. Article 22: Parking Permits

The District is interested in maintaining current language. Appendix A through C: Salary Schedules

The District is interested in clarifying and simplifying procedures for initial credit column placement, step placement and step advancement, as well as the definition for Activity and Non-Classroom assignments.

Appendix D: Grievance Forms

The District is interested in maintaining current language. Appendix E: District Safety/Hazard Suggestion Form

The District is interested in updating the safety reporting procedure. Appendix F: Memorandum of Understanding

The District is interested in removing MOUs from the contract as they are electronically posted alongside the contract.

Appendix G: Coaching Stipends

The District is interested in negotiating an hourly rate for head coaching stipends in accordance with CalSTRS requirements for creditable service.

Additional Article: Health Benefits

The District is interested in including language for bronze plan health care options in accordance with current practice and ACA requirements.

The Educational Employment Relations Act and Board Policy 7140 require that new subjects of bargaining arising after the presentation of initial proposals shall be made public within 24 hours.

88

ACTION ITEM



Subject: Revised On-Call/Short-Term/Professional Expert Employees SalarySchedule

Item Number:

13.I.

Strategic Goal:


BACKGROUND

Effective December 1, 2016, On-Call/Short-Term/Professional Expert Salary Schedule, SS-80, will be revised to reflect the increase in hourly rate paid to interpreter I, interpreter II, interpreter III, interpreter IV, and interpreter V, as presented.

REVISED FROM TO

Interpreter I $25.00/hour $30.00/hour Interpreter II $28.00/hour $35.00/hour Interpreter III $32.00/hour $45.00/hour Interpreter IV $35.00/hour $50.00/hour

NEW

Interpreter V $53.00/hour

Effective January 1, 2017, the salary schedule will be revised to reflect the January 1, 2017 increase in minimum wage to $10.50 per hour, as presented.

FISCAL IMPACT

To be determined based on student need.

RECOMMENDATION

Staff recommends that the board of trustees approve the revised On-Call/Short-Term/Professional Expert Salary Schedule, SS-80 to increase the hourly rate paid to interpreters I through V, as presented, effective December 1, 2016; and approve the revised On-Call/Short-Term/Professional Expert Salary Schedule, SS-80 due to increase in minimum wage, as presented, effective January 1, 2017.


Final Disposition:

91

Allan Hancock College Salary Schedule (SS-80) For On-Call / Short-Term / Professional Expert Employees

Effective January 1December 1, 2016

Range Hourly Rate Job Title

11 $10.00

Registration Aide Registration Information Aide Technical Aide Program Assistant I Receptionist Security Worker I

12 $10.32

Administrative Assistant I Cashier I Clerk I Custodial Substitute

13 $10.66 Accompanist

14 $11.03 Administrative Assistant II Clerk II

15 $11.40

Cashier II Model Courier Substitute I Custodial Substitute Shipping Receiving Substitute

16 $11.80 Security Worker II

17 $12.20 Groundkeeper Substitute Maintenance Assistant Lifeguard I

18 $12.53 Administrative Assistant III Clerk III

19 $12.90 Lifeguard II

20 $13.28 /////////////////////

21 $13.63 /////////////////////

22 $14.00 Bus Driver Program Assistant II Test Proctor

23 $14.37 /////////////////////

24 $14.73 /////////////////////

25 $15.11 Courier Substitute II Maintenance Assistant II

26 $15.59 Program Assistant III

27 $16.09 /////////////////////

28 $16.60 Maintenance Assistant III

92

29 $17.14 /////////////////////

30 $17.69 /////////////////////

31 $18.24 /////////////////////

32 $18.81 Program Assistant IV Test Administrator Carpenter Substitute

33 $25.00 Interpreter I Program Assistant V

34 $28.00 Interpreter II /////////////////////

35 $32.00 $30.00

Interpreter III Interpreter I

36 $35.00 Interpreter IV Program Assistant VI Interpreter II

37 $45.00 Interpreter III

38 $50.00 Interpreter IV

39 $53.00 Interpreter V

4037 $$ Program Specialist – rate based on grant

Notations:

Cashier I: performs registration cashier functions only collecting fees for registration

Cashier II: performs registration cashier functions as well as district cashier functions

Clerk I or Administrative Assistant I: a minimum of one year administrative assisting experience and includes Cal-SOAP tutors

Clerk II or Administrative Assistant II: a minimum of two years administrative assisting experience Clerk III or Administrative Assistant III: a minimum of three years administrative assisting

experience

Interpreter I: Required Certification - AHC interpreter evaluation at Communication Facilitator Level

Interpreter II: Required Certification -– Educational Interpreter Performance Assessment level 4.0 (secondary – ASL) or National Interpreter Certification (NIC) or National Association of the Deaf (NAD) or American Consortium of Certified Interpreters (ACCI) Level 3 plus 600 hours of college level interpreting experience

Interpreter III: Required Certification - Registry of Interpreters for the Deaf (RID) Certified Interpreter

(CI) or Registry of Interpreters for the Deaf (RID) Certified Translator (CT) or National Interpreter Certification (NIC) Level 4, plus 800 hours of college level interpreting experience

93

Interpreter IV: Required Certification - Registry of Interpreters for the Deaf (RID) Certified Interpreter (CI) and Registry of Interpreters for the Deaf (RID) Certified Translator (CT) or National Interpreter Certification (NIC) or National Association of the Deaf (NAD) or American Consortium of Certified Interpreters (ACCI) Level 5 plus 1200 hours of college level interpreting experience

Interpreter V: Required Certification - Registry of Interpreters for the Deaf (RID) Certified Interpreter (CI)

and Registry of Interpreters for the Deaf (RID) Certified Translator (CT) or National Interpreter Certification (NIC) or National Association of the Deaf (NAD) or American Consortium of Certified Interpreters (ACCI) Level 5 plus 1200 hours of college level interpreting experience plus a bachelor’s degree

Program Assistant I: program assistant aides; includes Children's Center appointments, and

instructional assistant aides Program Assistant II: all instructional and non-instructional positions, including the short-term hires in

the LE and FS/EMS departments

Program Assistant III: all instructional and non-instructional positions, including short-term hires in the Public Safety programs

Program Assistant IV: all instructional and non-instructional positions, including the short-term hires in the Public Safety programs

Program Assistant V: all instructional and non-instructional positions, including fine arts dance

programs and short-term hires in the Public Safety programs Program Assistant VI: all instructional and non-instructional positions, including fine arts dance

programs and short-term hires in the Public Safety programs

Receptionist: less than one year of administrative assisting experience

Security Worker I: less than one year security experience

Security Worker II: more than one year security experience

For grant funded positions only:

Program Specialist –Salary based on grant funds solicited for the position responsibilities. The title

would be used in the following manner: “Program Specialist – NASA Grant Administrator.”

Ranges and Proposed Titles (page 1) - ////// indicates not currently in use. (Requires board approval

as a revision to the current salary schedule.)

In addition to the above titles, a classified exempt employee may temporarily fill a

California School Employees Association (CSEA) position for up to 100 calendar days

while recruitment is underway or an employee is on extended leave. If a CSEA position

is temporarily filled during recruitment or extended leave, the classified exempt employee

may be compensated at 100% of the salary range, column A (only) for the position.

Requests for exceptions to placement on column A must be submitted in writing and

forwarded to cabinet for approval prior to advanced placement on columns B-E.

94

Allan Hancock College Salary Schedule (SS-80) For On-Call / Short-Term / Professional Expert Employees

Effective January 1, 20176

Range Hourly Rate Job Title

11 12

$10.5000 $10.32

Registration Aide Registration Information Aide Technical Aide Program Assistant I Receptionist Security Worker I Administrative Assistant I Cashier I Clerk I Custodial Substitute

13 $10.66 Accompanist

14 $11.03 Administrative Assistant II Clerk II

15 $11.40

Cashier II Model Courier Substitute I Custodial Substitute Shipping Receiving Substitute

16 $11.80 Security Worker II

17 $12.20 Groundkeeper Substitute Maintenance Assistant Lifeguard I

18 $12.53 Administrative Assistant III Clerk III

19 $12.90 Lifeguard II

20 $13.28 /////////////////////

21 $13.63 /////////////////////

22 $14.00 Bus Driver Program Assistant II Test Proctor

23 $14.37 /////////////////////

24 $14.73 /////////////////////

25 $15.11 Courier Substitute II Maintenance Assistant II

26 $15.59 Program Assistant III

27 $16.09 /////////////////////

28 $16.60 Maintenance Assistant III

95

29 $17.14 /////////////////////

30 $17.69 /////////////////////

31 $18.24 /////////////////////

32 $18.81 Program Assistant IV Test Administrator Carpenter Substitute

33 $25.00 Interpreter I Program Assistant V

34 $28.00 Interpreter II /////////////////////

35 $32.00 $30.00

Interpreter III Interpreter I

36 $35.00 Interpreter IV Program Assistant VI Interpreter II

37 $45.00 Interpreter III

38 $50.00 Interpreter IV

39 $53.00 Interpreter V

4037 $$ Program Specialist – rate based on grant

Notations:

Cashier I: performs registration cashier functions only collecting fees for registration

Cashier II: performs registration cashier functions as well as district cashier functions

Clerk I or Administrative Assistant I: a minimum of one year administrative assisting experience and includes Cal-SOAP tutors

Clerk II or Administrative Assistant II: a minimum of two years administrative assisting experience Clerk III or Administrative Assistant III: a minimum of three years administrative assisting

experience

Interpreter I: Required Certification - AHC interpreter evaluation at Communication Facilitator Level

Interpreter II: Required Certification -– Educational Interpreter Performance Assessment level 4.0 (secondary – ASL) or National Interpreter Certification (NIC) or National Association of the Deaf (NAD) or American Consortium of Certified Interpreters (ACCI) Level 3 plus 600 hours of college level interpreting experience

Interpreter III: Required Certification - Registry of Interpreters for the Deaf (RID) Certified Interpreter

(CI) or Registry of Interpreters for the Deaf (RID) Certified Translator (CT) or National Interpreter Certification (NIC) Level 4, plus 800 hours of college level interpreting experience

96

Interpreter IV: Required Certification - Registry of Interpreters for the Deaf (RID) Certified Interpreter(CI) and Registry of Interpreters for the Deaf (RID) Certified Translator (CT) or National Interpreter Certification (NIC) or National Association of the Deaf (NAD) or American Consortium of Certified Interpreters (ACCI) Level 5 plus 1200 hours of college level interpreting experience

Interpreter V: Required Certification - Registry of Interpreters for the Deaf (RID) Certified Interpreter (CI)and Registry of Interpreters for the Deaf (RID) Certified Translator (CT) or National Interpreter Certification (NIC) or National Association of the Deaf (NAD) or American Consortium of Certified Interpreters (ACCI) Level 5 plus 1200 hours of college level interpreting experience plus a bachelor’s degree

Program Assistant I: program assistant aides; includes Children's Center appointments, and instructional assistant aides

Program Assistant II: all instructional and non-instructional positions, including the short-term hires in the LE and FS/EMS departments

Program Assistant III: all instructional and non-instructional positions, including short-term hires in the Public Safety programs

Program Assistant IV: all instructional and non-instructional positions, including the short-term hires in the Public Safety programs

Program Assistant V: all instructional and non-instructional positions, including fine arts dance programs and short-term hires in the Public Safety programs

Program Assistant VI: all instructional and non-instructional positions, including fine arts dance programs and short-term hires in the Public Safety programs

Receptionist: less than one year of administrative assisting experience

Security Worker I: less than one year security experience

Security Worker II: more than one year security experience

For grant funded positions only:

Program Specialist –Salary based on grant funds solicited for the position responsibilities. The title

would be used in the following manner: “Program Specialist – NASA Grant Administrator.”

Ranges and Proposed Titles (page 1) - ////// indicates not currently in use. (Requires board approval

as a revision to the current salary schedule.)

In addition to the above titles, a classified exempt employee may temporarily fill a

California School Employees Association (CSEA) position for up to 100 calendar days

while recruitment is underway or an employee is on extended leave. If a CSEA position

is temporarily filled during recruitment or extended leave, the classified exempt employee

may be compensated at 100% of the salary range, column A (only) for the position.

Requests for exceptions to placement on column A must be submitted in writing and

forwarded to cabinet for approval prior to advanced placement on columns B-E.

97


Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Building M400 Roof Replacement Project, Informal Bid No. 16-209,

Change Order 01

Item

Number: 13.J.

Strategic

Goal:



BACKGROUND

At the September 13, 2016 meeting, the board of trustees affirmed the award of the Building M400 Roof Replacement

project to Craig Roof Inc. in the amount of $112,990.00. The project scope of work includes replacement of the

existing roof with a new polyvinyl chloride (PVC) roof type system. PVC is a flexible thermoplastic membrane

manufactured using an ultraviolet-resistant polyvinyl chloride. In addition, the roof flashing and edge fascia was

replaced. Substantial completion was achieved on October 22, 2016.

A change order allows services to be added to or deleted from the original scope of work of a contract, which alters

the original contract amount and may extend completion date. The change order identifies the price to be paid for this

added work, in addition, to describing the work to be completed (or not completed in some cases). Once the change

order is approved by the board of trustees, it serves to amend the original contract such that the change order now

becomes part of the contract and thereby allows the contractor to be paid for the additional scope of work. The

following page shows an itemized list for change order 01.

FISCAL IMPACT

The amount of the change order 01 is $705.00. This change order will increase the contract amount from $112,990.00 to

$113,695.00.

RECOMMENDATION

Staff recommends that the board of trustees approve change order 01 to the contract with Craig Roof Inc. and authorize

the vice president, operations, to sign change order 01.

98

Change Order

#

Building M400 Roof Replacement Project

Informal Bid 16-209, Change Order 01

Amount

ADDITIVE CHANGES $705.00

01

During the roof drain demolition, it was noted that some of the drain pipe below

the roof sheathing was rusted through as well as two pipe connections.

Replacement of the new galvanized pipe and two new connections is needed. A time extension of 7 days to the original contract time is necessary as the

contractor had to work around class schedules at no cost to the district

Change Order 01 Total $705.00

Building M400 Roof Replacement Project

Informal Bid 16-209, Change Order 01

Amount

Time

(Days)

Original Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $112,990.00 25

Change Orders To Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $0.00 0

Change Order 01 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $705.00 7

Current Contract. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $113,695.00 32

99


Felix Hernandez Jr.

Final Disposition:

ACTION ITEM



Subject: Building M400 Roof Replacement Project, Informal Bid No. 16-209,


Item

Number: 13.K.

Strategic

Goal:



BACKGROUND

At the September 13, 2016 meeting, the board of trustees affirmed the award of the Building M400 Roof Replacement

project 16-209, to Craig Roof Inc. in the amount of $112,990.00. The project scope of work included replacement of

the existing roof with a new polyvinyl chloride (PVC) roof type system. PVC is a flexible thermoplastic membrane

manufactured using an ultraviolet-resistant polyvinyl chloride. In addition, the current building roof flashing and edge

fascia has been replaced.

The close out of the construction requires technical procedures be implemented to ensure compliance with California

state public contract code. Part of the process is to file a notice of completion with the County of Santa Barbara. This

notice starts the 35-day waiting period to allow a subcontractor or a material supplier a final opportunity to file a stop

notice. Upon completion of the time period and with no outstanding stop notices, the college is obligated to release the

retention payment to the contractor.

FISCAL IMPACT

There is no fiscal impact to file a notice of completion. A five percent (5%) retention is held.

RECOMMENDATION

Staff recommends that the board of trustees approve filing a notice of completion for Craig Roof Inc. for the Building

M400 Roof Replacement project.

100


Final Disposition:

INFORMATION ITEM



Subject: Grant Proposals Submitted Item Number:

14.A.

Strategic Goal:



BACKGROUND

The office of institutional grants has submitted the following grant applications for a total of $422,966 in requested funds:

1. California Community College Chancellor’s Office: Foster & Kinship Care Education Program ($99,028)

The college has applied for continued funding to provide education and support services to caregivers ofchildren and youth in out-of-home care so that providers may meet the educational, emotional, behavioraland developmental needs of children and youth in the foster care system.

No matching funds are required. The project period is July 1, 2016 – June 30, 2017. (Submitted by JosephPollon, Sofia Ramirez-Gelpi)

2. California Community Colleges Chancellor’s Office: Deputy Sector Navigator: Agriculture, Water,Environmental Technology Augmentation ($100,000)

The college has submitted an augmentation for the 2016-17 Deputy Sector Navigator: Agriculture, Water,Environmental Technology grant. The project will provide regional high school and community collegeprogram improvement contracts, professional development, and field trip transportation.

No matching funds are required. The project period is January 1, 2017 – December 31, 2017. (Submittedby Holly Chavez, Rick Rantz).

3. National Science Foundation: Advanced Technological Education ($199,949)

The college has submitted an application to the ATE Program, which seeks to improve community collegetechnician education programs. The proposed “MechaTech” project will develop a certificate programfocusing on mechatronics, robotics, and industrial automation. The new program will ensure that AHC andindustrial partners keep up with the transformation in work processes due to the rapid development of newtechnologies.

No matching funds are required. The project period is September 2017 – August 2020. (Submitted byRobert Mabry, Margaret Lau)

101

4. California Department of Education: California State Preschool Program (CSPP) Augmentation ($10,461) The college has submitted an augmentation to increase fiscal year 2016-17 CSPP funding by 10%. No matching funds are required. The project period is July 1, 2016 – June 30, 2017. (Submitted by Yvon Frazier, Sofia Ramirez-Gelpi)

5. California Department of Education: General Child Care and Development (CCTR) Augmentation ($13,528) The college has submitted an augmentation to increase fiscal year 2016-17 CCTR funding by 10%. No matching funds are required. The project period is July 1, 2016- June 30, 2017. (Submitted by Yvon Frazier, Sofia Ramirez-Gelpi)

102

INFORMATION ITEM



Subject: Employee Resignations and Retirements Item Number: 14.B.


BACKGROUND:

The superintendent/president has accepted the following:

Resignation

1. Holly Barrett, coordinator, employee relations/classification, human resources, effective November 19, 2016.

Ms. Barrett has been employed with the district since January 17, 2007.

Retirement

2. Suzanne Valery, director, institutional grants, effective December 31, 2016.

Ms. Valery has been employed with the district since October 11, 2004.


Final Disposition:

103



INFORMATION ITEM



Subject: Restructure of Academic Affairs Organization Chart Item

Number: 14.C.

Strategic

Goal:

Goal IE1: To identify the institutional capacity to fulfill the college

mission Enclosures: Page 1 of 2

BACKGROUND

The Academic Affairs Organization Restructure has been an effort underway for more than two years. During the

course of the last 18 months we have reviewed dean workload, assignment complexity in terms of facilities, external

agency compliance, number of advisory committees, Career Technical Education (CTE) versus non-CTE, and FTEF.

The dean administrative reorganization has been reviewed by campus constituencies and is presented to the Board of

Trustees for your consideration.

104

Acad

emic A

ffairs

Distrib

utio

n o

f Wo

rkload

DR

AFT 1

0.1

7.1

6

Asso

ciate Su

pe

rinten

den

t/Vice

Pre

side

nt

Ge

orge

Raile

y, E.D.

De

an 1

M

aho

n

De

an 2

Lau

D

ean

3

Ram

irez-G

elp

i D

ean

4

Me

dd

ings

De

an 5

R

antz

Asso

ciate D

ean

1

Ensin

g A

ssociate

De

an 2

B

oo

he

r V

ice P

resid

en

t H

ern

and

ez

Stud

en

t Service

s

Life &

Ph

ysical Scie

nce

s A

gribu

siness

Astro

no

my

Bio

logy

Ch

emistry

Geo

logy/P

hysical

Science

Ph

ysics

Registered

Vet Tech

Ind

ustrial Te

chn

olo

gy

Arch

itecture

Au

to B

od

y

Au

tom

otive Tech

nician

Electron

ics/Co

mp

uter

Electron

ics

Engin

eering Tech

no

logy

Mach

inin

g Man

ufactu

ring

Weld

ing tech

no

logy

Co

mm

un

ity Edu

cation

N

on

credit &

Fee-Ba

sed

English

as a 2n

d Lan

guage (n

on

credit)

Ad

ults w

/Disab

ilities

Basic Skills

Citizen

ship

Health

& Safety

Ho

me Eco

no

mics

Cred

it

Co

smeto

logy (tran

sition

to n

on

credit)

Acad

emic R

eso

urce

Cen

ter

Tuto

ring

Writin

g Cen

ter

Med

ia Services

Op

en A

ccess Co

mp

uter

Lab

Co

mp

uter R

esou

rce C

enter

Distan

ce Le

arnin

g and

Basic

Skills

The

Exten

de

d C

amp

us

Instru

ction

al Pro

gram

Sche

du

ling

Lom

po

c Valley C

enter

(up

per cam

pu

s)

Solvan

g Cen

ter

Van

den

berg A

ir Force

Cen

ter

Federal P

rison

Pro

grams

Ath

letic Directo

r R

epresen

tative CC

CA

A, W

SC

& SC

FA, Title 9

com

plian

ce, Stu

den

t Ath

lete Reten

tion

P

rogram

, Dru

g Testing,

Ath

letic Eligibility,

Fun

draisin

g, Bo

oster/D

on

or

Relatio

ns, Facilities an

d

Equ

ipm

ent M

anagem

ent,

Transp

ortatio

n, Sp

orts

Statistics Data M

gmt.

Tech

nical Th

eatre

Trainin

g

Scenery

Scenic A

rt

Co

stum

es

Co

stum

e Crafts

Pro

perties

Sou

nd

Lightin

g

Stage Man

agemen

t

Prin

ciples o

f Design

Top

ics in Th

eatre

Co

ntract

Edu

cation

/Agree

me

nts

Specialized

Trainin

g

Cu

stom

ized Train

ing

Facilities U

se Agreem

ents

Co

op

erative Wo

rk A

greemen

ts

Shared

Use A

greemen

ts

Existing

Perso

nal D

evelop

men

t

Pro

fession

al Develo

pm

ent

Leadersh

ip

Learnin

g Skills

Math

ematical

Scien

ces

Math

Engin

eering

Co

mp

uter Scien

ce

STEM

He

alth Scie

nce

s

Den

tal Assistin

g

Med

ical Assistin

g

Certified

Nu

rsing

Assistan

t

Licensed

Vo

cation

al N

ursin

g

Registered

Nu

rsing

Med

ical Co

din

g

Ap

plie

d B

eh

avioral Scie

nce

s

Ad

min

istration

of Ju

stice

Cu

linary A

rts

Early Ch

ildh

oo

d Ed

ucatio

n

Edu

cation

Family &

Co

nsu

mer Scien

ces

Foo

d Scien

ce & N

utritio

n

Library

Dire

ctor o

f Library

Co

pyrigh

t Officer

Co

llege

Arch

ives an

d

Han

cock A

rchives

Social &

Be

havio

ral Scien

ces

An

thro

po

logy

Econ

om

ics

Glo

bal Stu

dies

Geo

graph

y

Histo

ry/Hu

man

ities

Ph

iloso

ph

y

Po

litical Science

Psych

olo

gy

Socio

logy

Ath

letic Pro

grams (1

5) -

Staffing an

d A

dm

inistrative

o

versight o

f com

petitive

spo

rts

Pro

fession

al Actin

g Trainin

g

Actin

g

Actin

g Styles

Shakesp

eare

Vo

ice/Speech

Mo

vemen

t

Dan

ce

Singin

g Techn

iqu

es

Mu

sical Theatre En

semb

le

Co

mb

at/Circu

s Techn

iqu

es

Co

nservato

ry Pro

jects

Theatre H

istory

Top

ics in Th

eatre

The

Exten

de

d C

amp

us o

n

Site A

dm

inistrato

r

Lom

po

c Valley C

enter

Solvan

g Cen

ter

Van

den

berg A

ir Force

Cen

ter

Federal P

rison

Pro

grams

New

(for d

iscussio

n)

Co

op

erative

Wo

rk Expe

rien

ce (C

o-lo

cate with

Job

P

lacemen

t/Career C

enter)

Ce

nte

r (CTE Tran

sition

s)

Math

Ce

nte

r (Tu

torin

g) M

ESA C

ente

r

Ap

pre

ntice

ship

s

Electricians

Pip

e Fitters

Op

erating En

gineers

Langu

ages &

Co

mm

un

ication

s

Am

erican Sign

Langu

age

English

as a 2n

d Lan

guage (tran

sition

to

no

ncred

it)

French

Langu

age Lab

Span

ish

Speech

Co

mm

un

ication

English

English

Read

ing

Bu

sine

ss

Acco

un

ting

CB

OT

CB

IS

Paralegal

Entrep

reneu

rship

Real Estate

Kin

esiolo

gy, Health

Ed.,

Ath

letics - Spo

rts Med

icine,

Health

Ed./P

hysical Ed

u.,

Recreatio

n, P

hysical Fitn

ess

Lab, Sw

imm

ing Lab

Pro

fession

al Inte

rnsh

ips

Pro

du

ction

s Areas (8

)

Actin

g

Directin

g

Mu

sical Directio

n

Dram

aturgy

N

ew (fo

r discu

ssion

) Fo

ster Care

/Kin

ship

Pro

gram

Pu

blic Safe

ty D

eb A

nn

iba

li

Law En

forcem

ent

Trainin

g D

ou

g D

ickson

Fire Techn

olo

gy

Emergen

cy Med

ical Services

Enviro

nm

ental

Health

& Safety

Wild

land

Fire

Sou

th C

en

tral Co

ast R

egio

nal C

on

sortiu

m

Stron

g Wo

rkforce

Initiative

($

20

0 M

illion

) C

TEA - P

erkin

s

Wo

rkforce

Re

sou

rce C

ente

r (O

ne Sto

p)

Ch

ildre

n’s C

en

ter

AM

T Gran

t (Title V

)

AIM

Cen

ter & Fu

nd

Fine

Arts

Art/C

eramics

Dan

ce

Dram

a

Film

Ph

oto

graph

y

Mu

ltimed

ia Arts &

C

om

mu

nicatio

n

P

acific Co

nse

rvatory Th

eatre

Year-rou

nd

pro

fession

al p

rod

uctio

ns (7

– 10

)

New

Wo

rk Develo

pm

ent

Au

xiliary Pro

grams

Co

rpo

ration

PC

PA

Fou

nd

ation

Solvan

g Theaterfest

STEM G

rant/C

en

ter

Ce

ntral C

aliforn

ia En

viron

me

ntal Train

ing

Ce

nte

r (D

epu

ty Sector N

avigator)

Ad

ult Ed

ucatio

n B

lock G

rant

(AB

10

4)

Instru

ction

al Service

Agreem

en

ts C

on

curren

t Enro

llme

nt

Accre

ditatio

n

AP

&P

105



IFORMATION ITEM



Subject: Monthly Report, Associate Superintendent/Vice President, Academic

Affairs

Item

Number: 14.D.

Strategic

Goal:

Goal IE1: To identify the institutional capacity to fulfill the college

mission Enclosures: Page 1 of 1

BACKGROUND

The Associate Superintendent/Vice President of Academic Affairs will report on the items listed below in regards to

academic affairs:

Winter Pottery Sale (Goal SLS8: Value student contributions) will be taking place Friday and Saturday, December 2

and 3 in the Student Center on the Santa Maria campus. The two-day event will feature a wide selection of ceramic

art pieces created by Fine Arts students and faculty. In addition, jewelry creations from Community Education and

metal sculpture from Industrial Technology will also be available for display and sale.

Ceramics/Sculpture Program Outreach (Goal I1: Community Integration ) (Goal SLS8: Value student

contributions.) Kudos to Bob Nichols and ceramics students and staff for exemplary program outreach at two major

community events in the month of October. At the Santa Maria Autumn Arts Grapes & Grains Festival (October 1),

he provided a Potter’s Wheel demonstration along with a display of ceramics.

Nichols’ own Legacy Bowl, valued at $200, was among 225 bowls donated by ceramics program students and staff to

the Santa Barbara County Foodbank for its Empty Bowls fundraiser, held October 26 at the Santa Maria Fairpark.

Guest Artist’s Four-Day Teaching Intensive (Goal SLS2: To support student access, achievement, and success.) Carol Gouthro, a renowned studio artist with over 30 years of experience,

traveled from Seattle, Washington to Allan Hancock College to deliver a well-

received, four-day teaching intensive, October 12-15. The event was sponsored

by the AHC Ceramic Society, and participation varied from 30 to 45 each day of

her teaching intensive.

106

INFORMATION ITEM



Subject: Monthly Report, Associate Superintendent/Vice President, StudentServices

Item Number:

14.E.

Strategic Goal:



BACKGROUND

The Associate Superintendent/Vice President of Student Services will report on the items listed below in regards to student support services and special programs, and/or other matters affecting student success:

Homeless Student Shower Facilities (Goal SLS5: Nurture students.) Student Services is developing a board policy regarding the use of shower facilities on campus for homeless students enrolled in credit course work.

Counseling Summit (Goal SLS2: To support student access, achievement, and success.) On October 27 & 28, 2016, the Growing Roses in Concrete Counseling Summit brought together local K-12 educators (counselors, teachers, administrators), AHC counseling and instructional faculty, students, staff, and administrators, as well as city council and community leaders, and non-profit community agencies. National and locally recognized educators and motivational speakers presented topics ranging from working with non-traditional, at-risk, first generation students, the role of hope in learning and development, implicit bias, sexual orientation and career decisions, and building community through restorative justice principles. Approximately 200 guests attended. The summit was historic, informative, and dynamic! The event was sponsored by AHC Student Services, 3SP & Student Equity and Santa Maria Joint Union High School District.

Administrator Initiating Item: Nohemy Ornelas

Final Disposition:

107

INFORMATION ITEM



Subject: Monthly Report, Associate Superintendent/Vice President, Finance andAdministration

Item Number:

14.F.

Strategic Goal:



BACKGROUND

The Associate Superintendent/Vice President, Finance and Administration will report on the items listed below in regards to administrative services.

External Audit (Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.) The auditors were on site October 10 through 13, 2016 to wrap up testing for the FY 2015-2016 audit. The visit went smoothly, and there are no outstanding issues or concerns reported. Thanks to all who participated, the auditors were pleased by the responsiveness to their inquiries.

Association of Chief Business Officials (ACBO) Fall Conference (Goal IR2: To develop district financial resources adequate to support quality programs and services.) Michael Black and Jessica Blazer attended the ACBO Fall Conference October 23 through 26, 2016. Notable session topics included maintaining and measuring fiscal stability and compliance, the initiative to integrate the California community college information systems, evolving trends in campus safety, and an informative session on leading organizational change. The Region 6 CBOs used the conference as an opportunity to meet and plan next steps regarding fiscal management and budgeting for the Strong Workforce Initiative.

Information System Review (Goal IR3: To enhance and maintain currency in technology usage/application in support of students and faculty, staff efficiency and operational effectiveness.) Michael Black and Carol Moore met with representatives from Ellucian to review progress on a business case for the full integration of the district’s information system by adding the Banner human resource and finance modules. It was a productive session, and we are awaiting the detailed implementation timeline and projected cash flow to aid in further evaluation of the business case.


Final Disposition:

108

INFORMATION ITEM



Subject: Monthly Report, Vice President, Institutional Effectiveness Item Number:

14.G.

Strategic Goal:

Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.


BACKGROUND

QFE Taskforce (Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.) Institutional Effectiveness Council (IEC) has recommended to College Council that a taskforce be formed to work on the Quality Focus Essay (QFE) action projects. The recommended taskforce is to be comprised of council co-chairs as well as members of CSEA, PFA, Supervisory/Confidential, and Advancement. The taskforce will work on revising the planning and resource allocation process in the CCPD as well as AP 3250 Institutional Planning and AP 6200 Budget Preparation. The taskforce will re-examine all budget development and allocation timelines to ensure integration across plans and with resource requests developed through program review. The goal is to have drafts ready for the planning retreat in February. Revised documents will be vetted by constituencies through councils as well as Academic Senate; the current goal is to have revised processes and documentation to the Board of Trustees in May for implementation in fall 2017.

Enrollment Report (Goal IE2: Provide valid and reliable assessment of institutional processes in a consistent and timely manner.) The office of Institutional Effectiveness has developed an enrollment report regarding funding and current enrollment patterns that has been shared at various councils and committees. A separate handout will be provided to the board and public. The primary conclusions of the presentation are as follows:

• AHC in restoration year should attain the funded level of approximately 9,572 FTES. The exact amount offunded growth is estimated, as it will depend on the number of districts not attaining their funded growth.

• There is a potential loss of mid-size college funding, but current enrollment projections indicate that with thelarge carry-over of summer FTES, mid-size status may be attainable for the 2016-17 year.

• The primary source of growth this year is in two areas: (1) concurrent enrollment and (2) recent high schoolgraduates. However, data on high school graduates are projected to be cyclical for the next few years, with a current estimate of a 5% decline in the 2017-18 academic year.

• Online enrollment growth recovered in fall 2016, but there was a large decline outside of the service area.

Administrator Initiating Item: Paul M. Murphy

Final Disposition:

109


Felix Hernandez Jr. Final Disposition:

INFORMATION ITEM



Subject: Monthly Report, Vice President, Operations Item

Number: 14.H.

Strategic

Goal:



BACKGROUND

Education Summit Subcommittee - City of Lompoc Economic Development Committee (Goal IR4: To provide a

safe, attractive, and accessible physical environment that enhances the ability to teach, learn, and work.) Vice

President Hernandez is collaborating with the Economic Development Committee members and district staff to

organize an Education Summit. In concept, the summit will provide the Lompoc Valley Center, Lompoc Unified

School District, and the Lompoc Valley business community an opportunity to foster collaboration and educational

pathways in support of student success.

New Patrol Radio Installation Plan (Goal IR4: To provide a safe, attractive, and accessible physical environment

that enhances the ability to teach, learn, and work.) District police are upgrading their technology systems to include

radios with mobile data terminals (MDTs) to their patrol cars. The department was able to secure a $7,000 dollar grant

for the installation and programming of the radios and for the purchase of the MDTs. This new system will give the

officers the ability to have a true records management system to type reports in the cars under the leadership of Chief

Grohowski, access critical data. This will provide an increased level of campus safety with the GPS abilities the

radios have.

110


Final Disposition:

INFORMATION ITEM



Subject: Monthly Report, Executive Director, College Advancement Item Number:

14.I.

Strategic Goal:

Goal I1: Community Integration Enclosures: Page 1 of 1

BACKGROUND

The Executive Director of College Advancement will report on the items listed below in regards to college advancement:

Foundation Donations and Grants (Goal IR2: To develop district financial resources adequate to support quality programs and services.) The foundation received 112 gifts for a total of $83,179 that included a new scholarship endowment in memory of a AHC graduate from the Fire Academy.

Fall Gathering (Goal I1: Community Integration.) The Fall Gathering reception was a great success! There were nearly 100 community leaders at Cottonwood Canyon Winery to celebrate the college’s 2016-2017 academic year.

Art Installation on Santa Maria campus (Goal SLS6: Engage students.) (Goal SLS7: Ensure students are connected.) (Goal SLS8: Value student contributions.) Public Affairs assisted the Art on Campus subcommittee and fine arts department to plan a mural unveiling ceremony on campus Tuesday, November 8, for artwork created by students. Created by five students, a mural called Depth of Humanity was installed on building M, the Math and Science building. A landscape painting created by student Oscar Pearson will be installed in the Administration building near the Boardroom.

Production of Video for 2017 Bellwether Award Nomination (Goal IE1: To identify the institutional capacity to fulfill the college mission.) Public Affairs helped produce a brief video as part of the college’s application for the 2017 Bellwether Awards. The college was nominated for the national award that recognizes community colleges for successful and innovative practices that are worthy of being replicated at other institutions across the nation. The college was recognized for our collaboration to integrate and complete the district’s Strategic Plan and three master plans within a nine-month period. Ten finalists will be selected and invited to present at the Community College Futures Assembly in late January in Orlando, Florida.

111

INFORMATION ITEM



Subject: A Status Report on Bond Measure I Projects Item

Number: 14.J.

Strategic

Goal:



STATUS

Project Phase Key

C: Construction

WD: Working Drawings


Felix Hernandez Jr. Final Disposition:

Capital Construction

Project

Name

& Phase

BMI

Funding

Other

Funding Encumbered Expended Balance

Project

Percentage

Complete

Projected

Occupancy or

Completion

Public

Safety

Complex

(C)

$37,930,509

$5,000

Priv.

Donation $342,122 $38,143,865 ($550,478) 98% TBD

Total Capital Projects $37,935,509 $342,122 $38,143,865 ($550,478)

Technology Projects

Project Name

& Phase

BMI

Funding Other Funding Encumbered Expended Balance

Project

Percentage

Complete

Projected

Occupancy

or

Completion

Technology and

Instructional

Equipment

Modernization

$11,066,046 0 $146,883 $10,267,918 $651,245 94% Summer

2017

Total Information

Technology $11,066,046 $146,883 $10,267,918 $651,245

112

Project Phase Key

C: Construction

WD: Working Drawings

Capital Construction Projects - Completed Phase

Project Name BMI

Funding Other Funding Encumbered Expended Balance

One Stop Student Services Center $20,560,907 $16,558,250

State

$177,666 $37,812,224 $-870,733

Childcare Center Addition 8,432,953 150,000

Orfalea Grant

0 8,521,474 61,479

Fine Arts Complex 4,441,759 0 0 4,180,800 260,959

Theatre Arts Complex 362,247 0 0 305,049 57,198

Industrial Technology/ Physical Education

and Athletic Fields 25,053,520

250,000

City of SM

250,000

Cap. Restricted

36,564 24,977,762 539,194

Total Capital Projects $58,851,386 $17,208,250 $214,230 $75,797,309 $48,097

Schedule Maintenance Projects – Completed Phase

Project Name Total Expended

Building D Repairs and Upgrades $5,711,048

Parking Lot 1 Expansion 1,483,196

Building C, Roof, Paint, and Flooring 1,372,916

LVC EMS Upgrade & HVAC Repair 447,195

Pool Resurfacing 55,499

Building N Roof, Phase III 355,542

M300 HVAC Upgrades Phase I 335,748

Phase I Energy 535,787

Roof Repair and Replacement, Buildings E, F, G & M300 487,916

Underground Fuel/Oil Tank Repair & Replacement 124,204

Campus Upgrade to VOIP & Copper Cabling Project 2,731,970

Total Scheduled Maintenance $13,641,021

113

Planning/Design/Issuance$2,160,540

1%

COP Repayment$8,275,496

6%

Project Management$3,300,795

2%

Construction Projects$104,439,955

69%

Scheduled Maintenance$13,804,679

9%

Technology$20,044,193

13%

Measure I Expenditures Through June 30, 2016

$150,736,933

Citizens' Oversight Committee Financial ReportAugust 3, 2016 Meeting

Public Safety Complex$38,032,453

37%

Skills Center$1,971,485

2%

Science Building$4,611,073

4%

One-Stop Center$21,253,660

21%

Industrial Tech Building

$24,729,802 24%

Child Care Addition$8,371,957

8%

Fine Arts Complex$4,180,800

4%

Measure I Construction ProjectsThrough June 30, 2016

$104,439,955

Citizens' Oversight Committee Financial ReportAugust 3, 2016 Meeting

114

INFORMATION ITEM



Subject: A Monthly Report on the Year-to-Date Financial Data for Various Funds 14.K.

Strategic Goal:



BACKGROUND

Attached are copies of financial statements for the following funds:

General Fund Unrestricted - Monthly Budget Report General Fund - Unrestricted General Fund - Restricted Child Development Fund PCPA Fund Capital Outlay Projects Fund General Obligation Bond Building Fund Dental Self-Insurance Fund Health Exams Fund Property and Liability Self-Insurance Fund Post-Employment Benefits Fund Other Post-Employment Benefits (OPEB) Trust Summary Student Financial Aid Trust Fund Scholarship and Loan Trust Fund Associated Students Trust Fund Student Representation Fee Trust Fund Student Body Center Fee Trust Fund District Trust Fund Student Clubs Agency Fund Foundation Agency Fund AHC Viticulture & Enology Foundation Agency Fund

The statements reflect year-to-date financial data and the resulting impact on fund balances.


Final Disposition:

115

NOVEMBER 2016Sun Mon Tue Wed Thu Fri Sat

1 2:00 p.m.

Women's Soccer vs. Ventura College

4:00 p.m. Men’s Soccer

vs. Santa Monica College

2 3 PCPA’s

Beauty and The Beast through December 23

Marian Theater

4 3:00 p.m.

Women’s Basketball vs. Los Angeles

Southwest College

5 2:00 p.m.

Men’s Football vs. Antelope Valley

College

6 1:00 p.m.

Men’s Basketball vs. West Valley

College

7 8

6:00 p.m. Board of Trustees Meeting

9 10 11:00 a.m. Veteran’s

Appreciation Day Student Center

11 Veteran’s Day

Campus Closed

1:00 p.m. Women's Soccer

vs. Cuesta College

3:00 p.m. Men's Soccer

vs. Los Angeles Mission College

6:00 p.m. Women’s Volleyball vs. Cuesta College

7:00 p.m. Dance Program: Celebration of

Mexican Culture Ethel Pope Auditorium through November 12

12

13 14 15 16 17 6:00 p.m.

Women's Basketball vs. Taft College

18 Men's Basketball

Tournament through November 20

5:00 p.m. Men’s Basketball vs. Napa Valley

College

19

20 21 22 23 24 Thanksgiving Recess through November 26

Campus Closed

25 26

27 28 29 30


4:15 p.m. Student Mural

Unveiling

130

DECEMBER 2016Sun Mon Tue Wed Thu Fri Sat

1 PCPA’s

Beauty and The Beast through December 23

Marian Theater

2 10:00 a.m.

Ceramics Society Pottery Sale

through December 3 G 106A/B

3

4 7:00 p.m.

AHC Singers Holiday Concert

First United Methodist Church

Lompoc

5 6 7 5:00 p.m.

Men's Basketball vs. Santa Monica

College

8 Last Day

of Instruction

9 Final Exams

through Dec 15

7:00 pm Women’s Basketball

vs. Barstow Community College

10 5:00 pm

Women's Basketball vs. Los Angeles Harbor College

11 12 13 6:00 p.m. Board of Trustees Meeting

14 Men’s Basketball vs. Los Angeles

Southwest College Tournament

15 16 17

18 19 Winter Session

Begins

20 21 22 23 Winter Holiday College Closed

through December 26

24

25 26 27 28 Men’s Basketball

AHC Holiday Classic Tournament through December 30

29 30 Winter Holiday College Closed

through January 2

31


131