allen elementary school

ALLEN ELEMENTARY SCHOOLBOARD WORKSHOPFEBRUARY 24, 2021

HIBSER YAMAUCHIARCHITECTS, INC.

ALLEN ELEMENTARY SCHOOL



BOARD WORKSHOP

Agenda• Project History• Allen Design Features• Project Schedule and Budget• Next Steps



ALLEN HISTORY

Project Setup• 2014-2015: District engages with HY

Architects and Greystone West to complete Facilities assessments

• 2017-2018: District Develops the Visioning Document ”Schools with Tomorrow Inside”

• May 2018: Board reviews preliminary project list with Allen Elementary noted as the first project

• July 2018: Board approves placement of G.O. Bond on the November ballot

• November 2018: Measure X passes with 69.71%

• December 2018-April 2019: District engages in process for selecting architects and program manager to work on District projects



ALLEN HISTORY

Site Committee• 5/30/19• 6/5/19• 6/19/19• 8/14/19• 9/4/19• 1/7/20

Board of Education• 4/24/19: Board selects HY Architects for

Allen Elementary School• 5/22/19: HY Authorized to proceed• 9/11/19: Project Update• 11/13/19: Schematic Design Approval –

Comments on total project cost of $62,618,591

• 1/15/20: Revised Design and Estimate Approval. Budget reduced to $59,013,000

• 7/29/20: CEQA Review

Engagement



ALLEN HISTORY

Additional Meetings and Outreach• 10/9/19: City of San Bruno• 10/17/19: SBPSD MOT• 11/4/19: City of San Bruno• 9/8/20: Public Hearing for CEQA

Engagement



Site Committee 5/30/19

ALLEN HISTORYKey Considerations• Phased Construction• Replacement in Kind• Design to include Visioning

Goals• Plan for future



Site Committee 6/19/19

ALLEN HISTORY



BOE 9/11/19

ALLEN HISTORY



BOE 11/13/19 (SD APPROVAL)

ALLEN HISTORY

RELOCATION OF DROP-OFF

SWAP KIND AND MPR

Key Considerations• Drop-off relocated per City

comments• MPR and Kind. Swapped to

keep Kind. closer to Admin. • Current design includes 14

classrooms plus 1 STEAM classroom

• Board approved but asks for continued cost saving evaluations



BOE 1/15/20 (SD REVISION)

ALLEN HISTORY

CONVERSION OF REGULAR CLASSROOM

TO STEAM

ELIMINATE PARENT ROOM

RELOCATE RSP/ SPEECH/

COUNSELING



ALLEN DESIGN FEATURES




Existing Campus




Replacement Campus




New Campus• 13 regular classrooms• 3 kindergarten• 1 pre-school• 1 SDC• 1 RSP• 1 STEAM• 2 SEAL Small Classrooms with

moveable divider• Library• 2 Breakout / specialty spaces

Existing Campus• 13 regular classrooms• 2 kindergarten• 1 pre-school• 1 SDC• 1 RSP• 1 SEAL Classroom• Library



1. Classrooms accommodate different types of learning: Design spaces that allow for experiential, hands-on learning and space for collaboration and that accommodate a variety of programs including art, science and music.

2. Spaces should be large and flexible: Classrooms should have the ability to be modified to suit differing needs.

3. Provide space for staff training and collaboration

4. Allow for the creation of both public and private zones, both within classrooms and within the campus as a whole

5. Teach to the student: Teaching to standards and not to grade levels, allowing flexibility in staffing and mentoring are important to the success of students.

6. Technology should be robust to allow for blended learning pedagogies it order to meet 21st Century teaching principles and to allow for future growth and change.

7. Indoor/Outdoor Connections: Take advantage of the climate and create useful connections between indoor and outdoor spaces to accommodate multiple learning styles and expand the educational opportunities afforded by outdoor environments.

8. Provide space for the community: Opportunity should be created for bringing the community into our schools in a secure way while also providing useful space for wraparound services.

9. Schools should be safe havens for students and staff

10. Facilities should consider the total environmental footprint by developing efficient buildings that reduce the need for maintenance and replacement with durable materials and robust systems.




1. ACCOMMODATE DIFFERENT LEARNERSSPECIAL

EDUCATION STEAM• Accommodate students with physical disabilities

• Dedicated toilet and changing room

• Sensory room for students with emotional difficulties

• Increased storage

• Additional sinks for science and art

• Adjacent to outdoor learning area for experimentation and library for research

SEAL • Divisible space for multiple sessions or single session



1. ACCOMMODATE DIFFERENT LEARNERS

RSP / Speech / Counseling • Dedicated space for each program

• Accommodates students needing additional learning support

Breakout rooms for small group learning or

staff collaboration



2. FLEXIBLE SPACES

Tables designed for maximum flexibilty to reconfigure the

space

Roll-up doors provide direct

access to outdoor eating for events

Stacks on casters to recreate space allowing for alternative learning

and event environments

Soft seating for flexible study and research



2. FLEXIBLE SPACES

Classroom storage behind whiteboard

to free up wall space

Moveable partition to alter room size and accommodate

Additional classroom storage in moveable cabinets to allow for maximum classroom

flexibility



3. STAFF TRAINING AND COLLABORATION

Connecting doors to allow for shared supervision and

collaboration

Breakout rooms for small group learning or

staff collaboration

Adequate staff lounge and workroom with dedicated

outdoor patio

Stacks on casters to recreate space for all

staff meetings



4/8/9. PUBLIC AND PRIVATE ZONES

Community access point

Secure perimeter to

create safe/private internal zone

Only way onto campus once

gates are locked is through admin



6. ROBUST TECHNOLOGY

Short throw projector at

teaching wall

Wifi in all rooms

supporting 1:1 device

access

“Front Row” voice amplification system for increased ability to hear

the teacher



Wifi coverage for outdoor

learning

6. ROBUST TECHNOLOGY



7. OUTDOOR LEARNING

Outdoor classrooms for

K and Pre-K. Direct

connection into

classrooms

Provision for future garden

Amphitheater can be used as outdoor classroom or for spectators

Roll-up door connects the indoor and outdoor

stages



7. OUTDOOR LEARNING

Informal outdoor learning/teaching

environments

Designated outdoor

classroom spaces

“Nature Play” zones in playgrounds provide

opportunities for differential social and experiential learning

Roll-up doors provide direct

access to outdoor eating for events Multiple exit

points for access to outdoor spaces

Roll-up door connects the STEAM classroom directly to

outdoor learning



10. ENVIRONMENTAL SUSTAINABILITY

Following Board Policy BP 3510:The Governing Board believes everyone has a responsibility to be a steward of the environment and desires to integrate environmental accountability into all district programs and operations.

• Low flow fixtures• Infrastructure for Future Solar Panels• Shading devices to reduce energy need• Ultra-high efficiency AC units• Low VOC Materials• Rapidly-renewable resources• Focus on durability• Waste reduction part of demolition specification• Collaborative for High Performance Schools (CHPS) general guide• Bike Racks multiple locations on campus (36 student, 8 staff and 4 visitor)• Blast Chiller and enlarged cold storage (for fresh food)• Waste stream separation, including composting• Maintain local tree species



SCHEDULE HISTORY & CURRENT SCHEDULE

Schedule HistoryThe Board of Trustees approved an initial schedule included in the Schematic Design Presentation on 11/13/2019. This schedule included the following milestones:

1.) DSA Review Occurring 8/10/2020-1/21/2021.2.) Construction Occurring 5/31/2021-12/30/2022 Across Two Phases

Current ScheduleFollowing the Schematic Design Revision on 1/15/2020, the DSA Review Timetable was Updated as follows:1.) DSA Review 9/28/2020-3/25/2021* EstimatedBHM Construction has confirmed the projected construction schedule holds:2.) Construction Occurring 5/31/2021-12/30/2022.



Initial Concept Budget Based on 1:1 Replacement Square Footage was presented on 5/18/2018 prior to Measure X. This concept was based on a total of 45,816 square feet @ $1,123.48 per square foot for a total estimated cost of $51,473,359.

Following the successful Measure X vote, a post-bond Preliminary Concept Budget was presented on 8/26/2019. This concept was based on a total of 43,922 square feet @ $1,383.28 per square foot for a total estimated cost of $60,756,424.

BUDGET HISTORY



On 11/13/2019 The Board of Trustees reviewed and approved a Schematic Design and Budget totaling $62,618,591. This amount was based on 55,541 square feet @ $1,127.43 per square foot.

On 1/15/2020 The Board of Trustees reviewed and approved a revised Schematic Design and Budget totaling $59,013,368. Square footage was reduced to lower the required project expenditure. The revised SD Budget was based on 52,728 SF @ 1,119.20 per square foot.

The most current estimates by both BHM Construction and Greystone West total $56,353,636 dated December 2020. This budget is based on 52,728 SF @ 1,068.76 per square foot. Subcontractor quotes are anticipated in March following review of DSA Comments.

BUDGET HISTORY & CURRENT BUDGET



BUDGET HISTORY



BOE 1/15/20 (SD REVISION)

ALLEN HISTORY

CONVERSION OF REGULAR CLASSROOM

TO STEAM

ELIMINATE PARENT ROOM

RELOCATE RSP/ SPEECH/

COUNSELING



• City of San Bruno Grading Permit• SFPUC Grading Permit• City of San Bruno Water Connection Permits• City of San Bruno Encroachment Permits

• Subcontractor Bidding- March 2021• Board Approval of Guaranteed Maximum Price Contract- April

14th• Mobilization and Staging Plans• Truck Haul Routes and Traffic Management Plan• Update to Allen staff

NEXT STEPS



NEXT STEPS

Total projected needs:

• Rust Remediation, Fencing, Playgrounds & Paint: • Selected Site Utility Repairs, Selected Site Paving

Repairs & Selected HVAC Replacement:• Window Replacement:• Replacement Floor Coverings:• Portable Classroom Replacement:• 20% Mandated ADA on DSA Projects:• Construction Cost Escalation:• 5% Program Reserve:

TOTAL PROJECTED NEEDS ANALYSIS COSTS (GSW 9/19)

$ 2.98M$10.29M$ 5.39M$ 2.49M$ 1.40M$ 2.94M$ 3.59M$ 1.45M

$30.55M



PARKSIDE MIDDLE SCHOOLOVERVIEWParkside is one of our community’s oldest schools, built in 1954. Although much of the school has been renovated the existing science classrooms are inadequate for instruction in science. Our goal is to replace the “science wing” with modern facility. In addition, much of the performing arts programs are in portables that are inadequate. Along with an older multi-purpose building, these buildings will be replaced with a new flexible facility that supports the performing arts educational programs. Finally, the traffic conditions must be improved. This will require extensive re-working of the front of the school that will include a replacement for the main office to provide additional support spaces for teachers and students.

Project Details

• Demolition of the existing science/library building• Construction of a new, 2-story building that has

science labs on both floors with a new library on the ground floor.

• Construction of a new multi-purpose building that include 2 new performing arts classrooms

• Construction of a new main office building and improvements to traffic flow at the font of the campus.

• Renovation of the existing gymnasium and locker rooms.



BELLE AIR ELEMENTARY SCHOOLOVERVIEWThe multi-purpose building, pre-school and library date back to 1951 – 67 years. They are in poor condition and are awkwardly placed on the campus limiting the ability to control entry onto the school site, and providing for a difficult pick-up and drop-off condition. Although a number of the classroom buildings were built as recently as 2001 and are in decent shape they need modernization. The remaining parts of the school including the Multi-Purpose room, Library building and support offices are all inadequate and need to be demolished.

Project Details

• Demolish existing library, office and multi-purpose buildings.

• Construction of a new multi-purpose building Library and Main Office

• Construction of a new Health Center• Conversion of the existing main office to 2 pre-

school/Special Education classrooms (goal of 4 SPED spaces on campus).

• Removal of the existing Health Center portable.• Modernization of all remaining campus buildings• Revised parking, pick-up and drop-off



JOHN MUIR ELEMENTARY SCHOOLOVERVIEWJohn Muir Elementary School has been a valuable part of our community for over 58 years. Like other schools in our community it is need of significant renovation and modernization. We need to improve the educational facilities, renovate and restore buildings with older infrastructure, provide more space for play, improve traffic safely , resolve awkward site conditions to increase security for children. Ultimately the school will have 18 standard classrooms, plus 3 kindergarten.

Project Detail

• Demo existing multi-purpose building.• Convert main office and library into classrooms• Construct new 5 standard and 1 specialty -

classroom building on the site of the existing multi-purpose building

• Construction of a new multi-purpose building and specialty classroom

• Construction of a Library• New administration building at the front of the

campus for improved access, student services (learning center) and better security of the campus.

• Provide access and an improved student pick-up and drop-off from Crestmoor Dr.

• Relocation of 2 portables to the front of the campus for before and after school programs.



PORTOLA ELEMENTARY SCHOOLOVERVIEWWhile in good shape, Portola Elementary School needs both renovation and reconfiguration to improve safety on the campus and to provide better instructional space. These improvements include a new multi-purpose building at the front of the campus and converting the existing office into student support spaces. The existing undersized multipurpose room will be converted into a library.

Project Details

• Construction of a new multi-purpose building• Construction of a new administrative space.• Conversion of the existing main office into

student support spaces including learning center and 1 special education classroom (goal of 4 SPED spaces on campus)

• Conversion of library into specialty classroom space

• Conversion of the existing multi-purpose space into an expanded library and resource center.

• Modernization of all campus buildings



Cash FlowMeasure X Bonds $79,000,000Cost of Issuance $ 338,000Other Projects $ 555,137Balance $78,106,863 (interest not included)



NEXT STEPS

• District Campus Needs (per 2019 assessments): • Parkside Modernization/Renovation:• Belle Air Modernization/Renovation:• John Muir Modernization/Renovation:• Portola Modernization/Renovation:• Rollingwood Modernization/Renovation:

• Furniture, Fixtures & Equipment (FF&E):• Program Reserve:

POTENTIAL PROJECTS SUMMARY

$ 30.55M$ 42.4M$ 19.4M$ 22.8M$ 19.3M$ TBD

$ 1.5M$ 8.9M



NEXT STEPS

Recommendation:Complete a Master Facilities Plan based on:• Past work completed• Identified needs• Updated assumptions re. school closures• Updated demographics• Available funds• Feedback from the Board and community.



DISCUSSION

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