alliance for nonprofit excellence conference 5.2010 social media trainingin

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Social Networking: A How-To Guide for Nonprofits Jennifer Leigh Nonprofit Communications Director and Consultant Providence, RI [email protected] 401-595-9885

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The Alliance for Nonprofit Excellence’s Fifth Annual Conference "The New Nonprofit Sector: Redefined, Retooled, and Resilient" featured the breakout session "Social Networking: A How-To Guide for Nonprofits" presented by Jennifer Leigh. Thanks to all who participated and made this a fun, interactive exploration of social media in the nonprofit world.

TRANSCRIPT

  • Social Networking: A How-To Guide for Nonprofits Jennifer Leigh Nonprofit Communications Director and Consultant Providence, RI [email_address] 401-595-9885
  • Overview of this session
    • What is Social Networking and why is it important? (or...I barely have time to do what Im already doing and you want me to do more?)
    • The tools in the toolbox (what they look like, how to use them, and who is using them well)
      • Thumbs up for Facebook
      • To tweet or not to tweet?
      • The million other sites to pay attention to
    • Being strategic with your social networking
    • How to make it work in your organization
  • What is Social Networking?
    • A web...all interconnected
    • Like-minded people sharing ideas and interests
    • Online community building
    • People yapping about their lives
  • Why is Social Networking a big deal?
    • Change in the media landscape
      • nearly 300 newspapers folded in 2009
      • eight magazines with a circulation of one million or more ceased publication
      • hundreds of editorial positions were eliminated in print media
      • 10,000 jobs lost in radio
      • more than 100 TV stations affected by Chapter 11 filings of parent companies
    • Lots and lots and lots of users
      • so many stats and reports that show that there are a heck of a lot of people and organizations using social networking
    Why is Social Networking a big deal?
  • Isnt it just a bunch of kids that use it?
    • NO !!! Heres who is online that you could/should reach:
      • Colleagues
      • Members
      • Constituents
      • Policy-makers
      • Media
      • Donors
      • Board members
      • etc. etc. etc.
  • Why people love social networking
    • Fosters individualism
    • Increases connections
    • Enhances community
    • Rejects commercialism
    • Offers multi-media platforms
  • How does it help my organization?
    • FREE!
    • create real connections with real people
    • greater and more frequent engagement
    • new avenue to raise awareness, advocacy and funds
    • convenient
    • popular
    • quick to set up
    • two-way communication
    • another tool for your communications toolbox
  • So many sites...
  • The major sites
    • Facebook: Friend builder
    • Twitter: Broadcast & Community Builder
    • YouTube: Broadcast content to the world
    • Flickr: Photographs to inspire
    • LinkedIn: Professional connections
    • MySpace: Talk to teens and musicians
    • Blogs: Your own online newspaper
    • Social Bookmarking: Sharing information
      • SOURCE: NTEN conference: Social Media Basics for Nonfprofits
  • Facebook: What it is
    • Site that lets people share updates photos, videos, articles, links and more with Friends who they have to approve to be in their network
    • Business and organizations can create Fan Pages which other Facebook users can like
    • By numbers alone, the most popular social networking site today, with more than 400 million registered users
    • If Facebook were a country, it would be the 4th largest behind China, US and India
  • Facebook: Why people love it
    • ME ME ME! Great way to promote yourself and your organization
    • Interactive multi-media...post photos, videos, links
    • Interactive web of friends
    • Reconnect with long-lost friends
  • Facebook: Anatomy of the NEWSFEED
  • Facebook: Anatomy of the NEWSFEED NEWSFEED FACEBOOK ADS FRIEND SUGGESTIONS: YOUR DASHBOARD SEARCH BAR: EDIT PROFILE VIEW PROFILE, ACCOUNT SETTINGS REQUESTS: EVENTS CHAT CHAT FRIEND REQUESTS, MESSAGES, NOTIFICATIONS NEWSFEED VIEWS STATUS UPDATE
  • Facebook: Anatomy of the NEWSFEED YOUR DASHBOARD
  • Facebook: Anatomy of the NEWSFEED REQUESTS: sent from friends
  • Facebook: Anatomy of the NEWSFEED FACEBOOK ADS FRIEND SUGGESTIONS: generated by Facebook EVENTS CHAT
  • Facebook: Anatomy of the NEWSFEED NEWSFEED Shows your friends photos, who they are friends with, interactions between your friends, and who like and comments on their status updates NEWSFEED VIEWS STATUS UPDATE
  • Facebook: Anatomy of the NEWSFEED NEWSFEED NEWSFEED VIEWS STATUS UPDATE NEWSFEED Also shows posts from the organizations you like as well as re-posts from friends.
  • Facebook: Anatomy of the PAGE
  • Facebook: Anatomy of the PAGE STATUS UPDATE NEWSFEED YOUR ORGS PHOTO EDIT YOUR PAGE PEOPLE THAT LIKE YOUR ORG INSIGHTS INTO HOW YOUR PAGE IS DOING TABS
  • Facebook: Anatomy of the PAGE YOUR ORGS PROFILE PICTURE EDIT YOUR PAGE SUGGEST TO FRIENDS
  • Facebook: Anatomy of the PAGE PEOPLE THAT LIKE YOUR ORG INSIGHTS INTO HOW YOUR PAGE IS DOING
  • Facebook: Anatomy of the PAGE: The Wall
  • Facebook: Anatomy of the PAGE
  • Facebook: Anatomy of the PAGE
  • Facebook: Creating your page
  • Facebook: Creating your page
    • Must have your own individual page, first
    • Go onto another orgs page, click on Create a page for my business
    • You are now the administrator, and can set other facebook users as administrators, as well
    • Upload a picture that will appear as your Profile Picture
    • Edit all information (best to get approval on this, first)
    • Begin posting! (you must go onto your profiles page to have the status update appear from your organization)
    • Easiest way to get to your profile page: go to the search button on the top of your Newsfeed page, type in your orgs name
  • Facebook: The LINGO
    • News Feed: your homepage that shows your posts and your friends posts
    • Status Update: What you and your friends have to say
    • Like: a quick way to appreciate a friends post; puts a thumbs up on their post
    • Comment : a response to a post that goes directly beneath the post in the newsfeed and profile page
  • Facebook: The LINGO
    • Friend Requests: someone that asks to be your friend and therefore have access to your wall posts, photos, etc. (can control what they see via privacy settings)
    • Profile: a persons personal page that shows all of that persons posts, friends posts to them, their photos, etc.
    • Wall: the section on your profile page that show your posts and the posts from your friends
  • Facebook: Recent Changes
    • Fan to Like
      • No longer are a Fan of a page...you Like it (though you still get the same updates and interaction as you would as a Fan)
      • To improve your experience and promote consistency across the site, we've changed the language for Pages from "Fan" to "Like." We believe this change offers you a more light-weight and standard way to connect with people, things and topics in which you are interested.
  • Facebook: Recent Changes
    • Community Pages
      • built around topics, causes or experiences.
      • intended to capture public-facing topics, concepts themes and anything else that doesnt fit into an official page
      • wont generate stories in your News Feed
      • wont be maintained by a single author
      • Users can help improve the page, and add content (like a wiki)
      • Examples: geographic locations, types of cuisine
  • Facebook: Recent Changes
    • Connections : asking users to link their profiles to pages that currently exist
      • Will most likely boost the like counts of Pages
      • More interconnectivity, more interlinking
    • Hovercards : if you mouse over a linked item in a profile, youll see a box pop up showing a little more information about the item as well as the option to like
    • Increased privacy settings : so that people have more control and options over their privacy settings
  • Facebook: Best in Class
  • Twitter: What it is
    • Social networking service that allows users to communicate with their Followers
    • Its open to anyone, so you can follow or be followed by people you know and people you dont
    • Communicate via short messages and updates called tweets that have a maximum length of 140 characters
  • Twitter: Why people love it
    • Changing the definition of real time news
    • Top reasons why people love Twitter
      • Finding love
      • Finding fame (big with YouTube, too)
      • Staying up to date on current events
      • Making friends around the world
      • Stalking Celebrities
      • Connecting with like-minded people (Losties)
  • Twitter: Anatomy of the FEED Strategic Communications Jeffreys and Ryan
  • Twitter: Anatomy of the FEED
  • Twitter: Anatomy of the FEED: Timeline HANDLE REPLY ORATING SHORT URL RETWEETING
  • Twitter: Anatomy of the FEED
  • Twitter: Anatomy of the FEED
  • Twitter: Anatomy of the FEED
  • Twitter: Best in Class
  • Twitter: THE LINGO
    • Tweet: A post to Twitter - text only, 140 characters maximum (including spaces)
    • Timeline: A series of tweets displayed on a Twitter page
    • Follow: When you follow someone on Twitter, that means you elect to see in your timeline the tweets that they post
    • Your friends: are the people who you follow
    • Your followers: (a.k.a. tweeps, or tweeple) are the people who have chosen to see your tweets
    • @ Replies: Supports back-and-forth conversation via tweet replies
  • Twitter: THE LINGO
    • Direct (private) messages : sometimes abbreviated to DM. You can send private messages on Twitter that are visible only to you and the recipient
    • Short URLs: You can include links in your tweet simply by posting the complete URL, including http://
    • Hashtags: When you insert a # in front of keywords, you make it easy for Twitter users who dont already follow you to find your public contributions to the coverage or discussion on that topic.
    • Trending: hashtags categorized by popularity, which depends on a vast number of people tweeting on the topic at the same time
  • Other great tools
    • MySpace
      • One of the original social networking sites
      • Similar to Facebook, but profile is more customizable
      • Still very big with teens and bands/musicians (which was its original intent)
  • Other great tools
    • YouTube
      • Online community where users can create, upload and share their videos
      • Thorough, searchable database of videos
      • YouTube is 2nd largest search engine next to Google. Every minute, 24 hours of video is uploaded to YouTube.
      • How your can use it
        • Organization Channel
        • Upload news clips, trainings, webinars,
        • Create a short promo video for your organization
  • Other great tools
    • LinkedIn
      • The more professional social network of the Big Three. It lets users create an online resume and network with their peers, colleagues, business associates, etc.
      • Businesses and orgs can also set up profiles on the site
      • 6-degrees nature of the site allows you to reach out to people through already existing connections
      • How you can use it
        • Recruit and check references of new hires, volunteers
  • Other great tools
    • Blogs:
      • a type of website, usually maintained by an individual with regular entries of commentary, descriptions of events, or other material such as graphics or video. Entries are commonly displayed in reverse-chronological order. "Blog" can also be used as a verb, meaning to maintain or add content to a blog .
        • News
        • Politics
        • Organizations
        • Community
  • Other great tools
    • Blogs: How you can work with bloggers
      • Build relationship with bloggers
      • Comment on blogs
      • Send info/help blogger write a blog
      • Write a blog
      • Promote a blog
      • Cross posting
      • Live blog
  • Other great tools
    • Blogs: Creating your own
      • blogger, wordpress, typepad
        • establish a strategy
        • define an editorial policy
        • find a voice
        • create compelling content
        • use keywords
        • post on a regular schedule
        • link from homepage
        • engage with readers
        • spread your content
  • Communicating Strategically
    • Whether it is short-term or long-term planning, its crucial to figure out:
      • What are our goals
      • Who is our audience
      • What is our message
      • What are our tactics
    14
  • 3 key questions to ask yourself before embarking in social media:
    • Do you have engaging content that provides indisputable value?
    • Can you maintain a consistent flow of content that can draw attention and inspire others to share and advocate
    • Where will the content come from? Internal resources? Volunteers? Board?
    14
  • Is social networking for you?
    • Start small...build big
    • Set goals...what are you trying to accomplish with your communications?
      • increase engagement?
      • acquire new supporters of your work?
      • raise money?
      • increase membership?
    • Define your audience...is social media a good tool to reach them? (its ok to say no!)
  • Making Social Networking Work in your Organization
    • If you decide that social media is a tool you want to use....
      • Meet with your team to discuss objectives
      • Put someone in charge of social networking (though many can be involved in generating content)
      • Define your tone, clarify your standards
      • Set a schedule
        • Create a posting calendar
      • Set standards and institute policy
        • Create a submission form
        • Create Social Media Policy form
      • Monitor how your sites are doing
  • How to use social media well
    • LEVEL 1 Involvement: Listen Mode
      • Create your profile
      • Follow/Friend those you feel are relevant (media, legislators, other orgs, your competition) so you can listen to what they say and stay up-to-date on what is going on/being discussed
        • Facebook: Do a search for keywords, pages or people relevant to your issues
        • Twitter: follow dialogues and research key issues using Twitter Search and hashtags (#). Create Twitter lists to keep track of these people
        • YouTube: watch videos on relevant topics or from similar organizations
        • Blogs: keep a list of important blogs on your issues, and monitor them on a regular basis
  • How to use social media well
    • LEVEL 2 Involvement: Reactive Mode
      • Post timely information from your organization
        • news articles you are mentioned in
        • upcoming events you are hosting
        • new reports, materials, etc. from your organization
        • encourage people to sign-up to your e-news or donate
      • Reply to those that comment on your page/feed
  • How to use social media well
    • LEVEL 3 Involvement: Proactive mode
      • Come up with new content for your page/feed
        • contest
        • polls
        • exclusive content for your social media users
      • Comment, interact and encourage conversation on other pages/feeds
        • use @tagging
        • Retweet/repost information
        • comment on relevant blogs and encourage bloggers to post on a certain issue
      • Host online events via social media sites
        • Twitter parties / Twinterviews
        • Event Invitations via Facebook
  • How to promote your page and get followers
    • Twitter: follow people
    • Facebook: Suggest to friends (and have others suggest to friends!)
    • Promote in all aspects of your marketing
      • E-news
      • website
      • e-signatures
      • at events
      • donor materials
    • Be a resource, and they will seek you out
  • Cardinal Rules of Creating Content
    • Key word in social marketing: SOCIAL. Be social! Share photos, tell stories, and offer great content that your followers will want to share with their fans
      • Write in a personal tone
      • Use we
      • Write as if it is a 1-1 experience
  • Cardinal Rules of Nonprofit Social Networking
    • Be human: establish a familiar and appropriate tone
    • Expect the unexpected: Plan, experiment, adapt
    • Be relevant: acknowledge and build upon the existing community and what members are already talking about
    • Be patient: building a following takes time; be in it for the long-term
    • Listen: follow what others are saying, dont just be a volume-out experience
    • Be transparent: communicate as if it was a face to face experience
    • Stay active and involved
    • Promote sharing and seek dialogue
  • Remember...
    • People often stress the importance of reaching certain numbers of followers/fans on Twitter, Facebook, etc., but the essence of social media lies in relationship building in an effort to build a community.
    • Its not about using the latest toolsbut the tools that work for you.
    • Its not about listening to experts, its about person-to-person, genuine interaction that you will have with people. You will find the most value in your own experiences with social media.
  • Conclusion...what we learned
    • Social networking is one big web
    • The ins-and-outs of Facebook and Twitter pages
    • Other important social networking sites to consider
    • How to tell if social networking is a tool you should use
    • Integrate into your organization properly
    • Start small, build big...3 levels of involvement
    • Be genuine and real
    • Social networking is just one tool in the tool box of communications tactics
  • THANK YOU AND QUESTIONS!