also present - arnprior€¦ · provide more information in terms of budget alterations. ......

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Minutes of Operations Committee Meeting

December 2, 2013

6:30 PM

Town Hall (Council Chambers), Arnprior, ON

Present:

Chair, Ted Strike

Vice-Chair, Dan Lynch Citizen Member, John Shane Citizen Member, David Coreau Citizen Member, Phil MacLeod

Absent: Citizen Member, Clint Duff Citizen Member, Rick Trahan

Also Present: Renee Couture, A/Director Corporate Services/Treasurer Guy Bourgon, Director Public Works John Okum, Fire Chief Cory Nicholas, Fire Prevention/Protection Officer Kaila Bowen, Secretariat Services Assistant OPP Sgt. Steve Linton

1. Call to Order

Chair Ted Strike called the Operations Advisory Committee meeting to order at 6:30 PM

and welcomed those present.

2. Roll Call

The Secretariat Services Assistant called the roll with all Members of the Operations

Advisory Committee being present except Clint Duff and Rick Trahan.

3. Adoption of Agenda

Resolution No. OC022-13

Moved by Phil MacLeod

Seconded by John Shane

BE IT RESOLVED THAT the agenda for the Operations Advisory Committee Meeting

dated Monday, December 2, 2013, be adopted.

Resolution CARRIED

4. Disclosures of Pecuniary Interest

None

5. Adoption of Minutes of Previous Meetings

Resolution No. OC023-13 Moved by Phil MacLeod Seconded by David Coreau THAT the minutes of the Operations Advisory Committee Meeting dated Monday, October 7, 2013 be adopted.

Resolution CARRIED


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6. Presentations/ Delegations

a) Budget Review



Seconded by Dan Lynch

THAT the Operations Advisory Committee receive the budget review presentation as

information.

Resolution CARRIED

The A/Director of Corporate Services/ Treasurer provided a presentation, attached as

appendix A and forming part of these minutes.

On question of Committee Members the following was clarified:

Budget pressures are due to the Town’s loss of revenue, and overall uncontrollable

increases in expenses.

Increased waste management fee options will come to Council at budget

deliberations. Currently, contracts for waste management are increasing due to the

Town’s growth. All fees will be reviewed in the near future to mitigate the

pressures.

Vice Chair Dan Lynch indicated he would be bringing up the option of transporting the

Town’s garbage to Ottawa at budget deliberation time.

b) OPP Reports


Moved by David Coreau

Seconded by John Shane

THAT the Operations Committee receive the OPP Report as information.

Resolution CARRIED

OPP Sgt. Steve Linton provided an OPP Statistical Report to Committee Members,

attached as Appendix B and forming part of these minutes.


Speed board on Daniel Street does a great job at deterring speeding in that area.

The RIDE Program was explained to Committee Members, indicating it is part of

the highway safety division of the OPP.

The RIDE Program, highway safety division units are here in Renfrew County

approximately 30% of their time.


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The number of collisions involving wildlife, detachment wide, would be

approximately 200 (plus or minus) per year.

The financial changes with the OPP will be forthcoming, which should be able to

provide more information in terms of budget alterations.

Vice-Chair Dan Lynch provided the following announcements:

Crime Stopper Calendars are being sold by the OPP.

The OPP will be filling a Cruiser at the Arnprior No Frills this upcoming weekend.

c) Fire Department Reports


Moved by Dan Lynch

Seconded by Phil MacLeod

THAT the Operations Advisory Committee receive the following Fire Department reports

as information.

Resolution CARRIED

i) Risk Assessment

The Fire Prevention/Protection Officer, Rick Desarmia, provided a presentation, attached

as Appendix C and forming part of these minutes.


On January 1, 2014 the Town of Arnprior Fire Department heavy lift extrication

services will cease, with neighboring municipalities. The Town of Arnprior will only

be providing this service within the Town of Arnprior, with the exception of the

automatic aid agreement with the City of Ottawa (which will remain in place). The

Township of McNab/Braeside has informed the Fire Department that they will be

providing their own extrication services to their municipality.

Water and Ice rescue services are only being provided in the Town of Arnprior.

The Fire Department Trial Update:

o The Fire Chief has been gathering statistics but does not have them

processed yet. The initial time for firefighters responding with a truck is

slightly higher, but this is offset by the time to when they are able to start

their job, which is lower. Overall, the response trial is going as expected.

The Master Fire Plan is forthcoming in 2015 according to the Long Range Capital

Forecast.

Under the new legislation, compliance falls under the jurisdiction of the fire

department. The Chief Building Official (CBO) is only responsible for compliance

for new buildings and new construction.


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o An overview of the new amendments to the legislation was provided to the

Committee Members.

o This new legislation has different years of compliance which will be phased

in over five years, beginning in 2014.

L’Arche has built a new group home, which has been built up to the new

standards. The Fire Department would like to commend them on their keen efforts.

Carbon-monoxide Detector legislation falls under the Fire Department, as a Fire

Code Requirement; it is also noted in the Ontario Building Code. These detectors/

alarms are already a requirement for new homes to have, however the new

legislation is addressing the old homes and requiring every home to have one of

these detectors.

ii) Prevention Policy

The Fire Prevention/Protection Officer, Cory Nicholas, provided a presentation attached

as Appendix D and forming part of these minutes.

7. Matters Tabled/Deferred/Unifinished Business

None

8. Staff Reports

None

9. NEW BUSINESS

a) Vice Chair Dan Lynch gave an update on the OPP Inspector Interview process thus

far.

b) The Committee Requested the Fire Chief to bring forward a statistical report on the

Fire Department Activity, similar to that brought by the OPP.

10. ADJOURNMENT



Seconded by David Coreau

THAT this meeting of the Operations Committee be adjourned at 7:45PM.

Resolution CARRIED

___________________________ ____________________________________

Ted Strike, Chair Kaila Bowen, Secretariat Services Assistant

kbowen

Typewritten Text

Original Copy Signed

1

2014 Draft BudgetOperations Advisory Committee – December 2, 2013

Renée Couture, A/ Director of Corporate Services / Treasurer

1

Tentative Budget Dates

• 2014 Budget Consultations: December 2, 2013 (Operations Advisory Committee) December 11, 2013 (Public Consultations - Special Council Meeting @ 6:00 PM)December 16, 2013 (Corporate Services Advisory Committee)

• Tabling of 2014 Budget: January 13, 2014 (Regular Council Meeting)

• 2014 Budget Deliberations:February 10, 2014 (Regular Council Meeting) February 11, 2014 (Special Council Meeting @ 5:00 PM) February 12, 2014 (Special Council Meeting @ 5:00 PM)February 13, 2014 (Special Council Meeting - if necessary)

• Approval of 2014 Budget:February 24, 2014 (Regular Council Meeting)

2

kbowen

Typewritten Text

Appendix A

2

2014 Budget Process

• Operating Budget 3 year trend analysis

• Targeting a 0% Increase in Municipal Tax

• Capital Budget based on LRCF

• Pay-as-you go accounting principle

3

New Budget Pressures• Revenues

– OMPF Reduction ($93,000)– Mcnab/Braeside Fee Rec. ($151,406)– Mcnab/Braeside Fee Library ($85,899)

• Expenses– 8.5% Wage Increase OPP $160,000– 10% Increase to Winter Control $45,720– Waste Collection Contract Increase $71,000

TOTAL BUDGET PRESSURE $607,025

4

3

Options to Mitigate Pressures

• Implement “Out of Town” User Fees

• Increase Waste Management Fees

• Cost cutting measures

5

2014 Draft Operating Budget Summary

6

2013 2014

Budget Budget

REVENUE

Fire Revenue ‐11,000 ‐10,250

EXPENSE

Fire Services 564,983 582,283

Police Services 1,941,084 2,101,534 *

Total Expense 2,506,067 2,683,817

Net Cost to Operate 2,495,067 2,673,567

*Due to 8.5% Wage Increase

4


7

2013 2014

Budget Budget

REVENUE

Public Works Revenue ‐65,915 ‐37,000

Cemeteries ‐71,400 ‐71,400

Vehicles & Equipment ‐300,000 ‐300,000

Total Revenue ‐437,315 ‐408,400

EXPENSE

Public Work Administration 456,160 449,560

Town Garage 209,140 211,640

Buildings 191,445 248,035

Vehicles & Equipment 151,181 163,350

Cemeteries 81,350 81,750

Roads 465,850 464,450

Winter Control 478,100 522,820 *

Total Expense 2,033,226 2,141,605

Net Cost to Operate 1,595,911 1,733,205

* Includes 10% increase


8

2013 2014

Budget Budget

REVENUE

Wastewater Collection ‐2,109,817 ‐2,175,230

EXPENSE

Wastewater Administration 1,301,257 1,373,670 *

Pumping Station 77,190 74,090

Sanitary Sewer 27,530 27,530

Combined Sewer 13,830 13,830

WPCC 690,010 686,110

Total Expense 2,109,817 2,175,230

Net Cost to Operate 0 0

* Includes contribution to Reserves

5


9

2013 2014

Budget Budget

REVENUE

Water Distribution ‐2,137,885 ‐2,237,880

EXPENSE

Water Administration 196,700 272,761

Water Filtration Plant 1,650,575 1,681,669 *

Water Distribution 76,500 76,500

Connections, Valves, Meters 178,610 171,450

Hydrants 35,500 35,500

Total Expense 2,137,885 2,237,880

Net Cost to Operate 0 0

* Includes contribution to Reserves

2014 Draft Capital BudgetSummary List of Projects 2013 WIP

2014 Expenditure

Total Cost of Project

$CAPITAL STUDIES

Public WorksStorm Water Study 75,000 75,000Asbestos Management Plan 19,000 19,000

Sub Total 0 94,000 94,000Water and WastewaterWater and Wastewater Model Update 10,000 10,000Corrosion Control Plan 50,000 50,000

Sub Total 0 60,000 60,000

TOTAL 2014 CAPITAL STUDIES 0 154,000 154,000

CAPITAL PROJECTS

FireProtective Footwear & Gear 41,000 41,000Records Management Software & Mainframe 10,000 10,000Truck 9612 Pumper 280,000 280,000

Sub Total 0 331,000 331,000Public WorksPW Garage - Door Expansion 20,000 20,000DA Gillies Boiler 50,000 50,000

DA Gillies Lighting - Second Floor 13,500 13,500Road Patrol Management 10,000 10,000#15 5 ton sewage truck 20,000 20,000#33 Lawn Mower 25,000 25,000

Second Avenue Full Road Recons. Design 50,000 50,000Rolling Road Rehab 475,000 475,000

McGonigal Street West Full Road Recons. Design 200,000 200,000John St & Elgin St Full Recons. Design 175,000 175,000Emerald Ash Borer (EAB) 25,000 25,000

Sub Total 0 1,063,500 1,063,500

Water / WastewaterWater - Havey St. Watermain Replacement Design 75,000 75,000Water - CCTV Investigation & Bedding 400mm river crossing 85,000 85,000WTP - New Valve Exerciser 70,000 70,000Water Tower - Replace cathodic protect 15,000 15,000

Sub Total 0 245,000 245,000

TOTAL 2014 CAPITAL PROJECTS 0 1,639,500 1,639,500

TOTAL 2014 CAPITAL 0 1,793,500 1,793,500

10

6

2014 Draft Capital Budget

11

OTHER PROJECTS FOR CONSIDERATION - NOT INCLUDED IN BUDGET Rank Expenditure

CAPITAL PROJECTS (P1-P2)Town Hall Lift & Accessible Washroom P1 50,000#18 Johnson Sweeper Public Works P1 300,000OPP Station Carpet Replacement Public Works P2 7,000Mechanical Screen Upgrade Public Works P1 30,000Downtown Recycle Bins Public Works P2 6,000Library Furnace #1A Replacement Public Works P1 7,500Museum Carpet Replacement Public Works P1 5,000Pagers Fire P2 5,300Firefighting Nozzels Fire P1 4,300Bunker Gear Racks Fire P1 9,450

Sub Total 424,550

P1 and P2 Capital Projects are considered highest and secondary priorities for consideration of inclusion

2014 Draft Reserve and Reserve Fund Balances

12

2014 Budget

$

Contributions to Reserves 661,089

Contributions to Reserve Funds 463,822

Revenue from DC Reserves 858,349

Total Contributions 1,983,260

Expenditures from Reserves (405,954)

Expenditures from Reserve Funds (1,044,360)

Total Expenditures (1,450,314) *

Net Contribution/(Expenditure) 532,946

* Does not include DC Funded or Gas Tax Funded Projects

7

Questions?

13

Arnprior Operations Committee Report

Page 1 of 5

December 2, 2013

2011-13 OPP Strategic Plan

Public Safety

1. Crime Prevention and reduced victimization in our communities. 2. Investigative excellence through Intelligence-Led Policing. 3. Excellence in the response to and management of major investigations, critical incidents

and emergencies. 4. Save lives and reduce crime on our highways, waterways and trails

Relationships

1. Develop and implement a coordinated approach to internal communications. 2. Focus external communications to increase awareness of the OPP’s mandate, to our

communities and stakeholders. 3. Advocate for and support sustainable First nations policing and safe communities.

Workforce

1. Support and enable continuous training, learning and development opportunities for our employees.

2. Foster a culture of recognition and accountability through meaningful performance management.

3. Promote a healthy workforce and healthy workplaces. Effectiveness

1. Enhance information management with technology. 2. Effective financial management and fiscal accountability. 3. Embed environmental responsibility into our culture and our business practices. 4. Continue to modernize equipment for all employees.

Local Initiatives

1. Increased visibility within the community through:

Regularly scheduled foot patrols in the downtown core

Regularly scheduled bicycle patrols throughout the town

Informal school visits

2. Strengthened relationships and increased direct community interaction through educational programing within the community.

3. Continuing traffic safety initiatives.

kbowen

Typewritten Text

Appendix B

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Town of Arnprior

Oct

YTD

Vehicle Patrols (hours) 505.25 3019.50

Foot Patrols (hours) 3.25 103.75

School Patrols (hours) 3 21.25

Office Walk-in Clients 393 2694

Criminal Records Checks 136 662

Monies Collected ($) 1083 7108.95

Informal School Visits – 2013/14 School Year

Oct

YTD

Admaston Public School 2 3

Central Public School 1 3

Cobden Public School 1 5

McNab Public School 0 5

Our Lady of Fatima 2 5

Queen Elizabeth Public School 5 7

Renfrew Collegiate Institute 9 13

St Josephs Catholic High School 9 13

St Josephs Catholic School - Calaboogie 0 2

St Michaels Catholic School - Douglas 0 3

St Thomas the Apostle 7 10

AJ Charbonneau 0 1

St John XXIII School 1 1

St Josephs School - Arnprior 2 6

Walter Zadow 4 4

Arnprior District High School 2 4

Total 85

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Community Policing Report

October 2013 For October the focus for the Renfrew OPP was pedestrian safety, the Fall seat belt campaign, fraud awareness, home security and operation identification, and Halloween Safety.

Bi-weekly interviews on Valley Heritage Radio continued. Topics discussed were Operation Impact, Mental Health Awareness Week, International Day of the Girl, Preparing your vehicle for winter driving, and Halloween Safety.

PC Janice Sawbridge attended a meeting with the Crime Stoppers Committee.

Auxiliary members and officers assisted with Kilos for Coins at the Reach for the Rainbow Telethon in Renfrew, and the Unity Run in Arnprior.

Constable Sawbridge attended the Northern Lights Seniors Group in Griffith and spoke about Frauds and Scams.

Schools

Constable Sawbridge attended and spoke to Kindergarten students at Central Public School about Halloween safety.

DARE classes have begun at St Thomas, Our Lady of Fatima, Queen Elizabeth, and Admaston schools. OPP KIDS program will begin soon at Central Public school.

Constable Officers attended St Joseph’s High School for the Quick Click challenge during

the Fall seat belt campaign.

Constable Sawbridge attended RCI with a member of the Health Unit on October 4. The Intoxiclock, an interactive display was used to educate students about how long it takes your body to metabolize alcohol.

Constable Sawbridge attended Admaston Public School for the WITS Ceremony. (WITS) is

a bullying prevention program (Walk away, Ignore, Talk it out, Seek Help)

An office tour was completed for a group of special needs students from Queen Elizabeth Public School.

Constable Kevin Rebertz attended the Kindergarten class at Our Lady of Fatima for a

reading program.

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Crime Statistics

Offence October 2012 October 2013 %

Change Average Sig.?

Theft Under 8 9 12.5 8.5 No

Mischief 8 4 -50 6 Yes

Assault 7 0 -100 3.5 No

Break & Enter 1 2 100 1.5 No

Drug Offences 2 0 -100 1 No

Auto Theft 2 0 -100 1 No

Robbery 1 0 -100 0.5 No

Theft Over 0 0 0 0 No

Sexual Assault 0 0 0 0 No

Traffic Statistics

Offence October 2012 October 2013 %

Change Average Sig.?

Traffic Complaint 51 19 -62.75 35 Yes

RIDE 34 14 -58.82 24 Yes

MVC Reportable 11 9 -18.18 10 No

Traffic Enforcement 9 6 -33.33 7.5 No

Traffic Hazard 7 7 0 7 No

MVC Non-Report. 2 3 50 2.5 No

Impaired/Over 80 2 0 -100 1 No

Fail To Remain 0 1 100 0.5 No

Other CC Drive 0 0 0 0 No

Dangerous

Operation 0 0 0 0 No

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Speaking Points

Festive RIDE – The annual Festive RIDE programme has started and will run from November 23, 2013 to January 2, 2014. Members of the OPP will be increasing their efforts to address the serious issue

Speeding Costs You Deerly highway safety initiative: Partial grant funding has been awarded to the Renfrew Police Service Board to go forward with a Renfrew County wide highway safety initiative to reduce the number of collisions involving wildlife. This funding will go towards the purchase and installation of highway signage on County roads in high risk areas as identified through traffic analysis. Although the change in weather may hamper the installation, this partnership project has already moved forward with the installation of new signage along the provincial highways.

The 2014 OPP estimates for non-contract locations will be made issued to municipalities near the middle of December. Any inquiries relating to the proposed billing reform can be directed to S/Sgt Slight.

1

Fire Service Risk Assessment

2012/2013

Legislative Requirements

Fire Protection and Prevention Act, 1997

Every municipality shall,

1. establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and

2. provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances.

kbowen

Typewritten Text

Appendix C

2

Fire Service Risk Assessment

What is it?

What does a Risk Assessment look at?

• Demographic Profile;

• Building Stock Profile;

• Fire Loss Profile;

• Specialized Operations;

• Current Program Effectiveness;

• Implementation Strategies;

• Future Considerations.

3

What did we learn?

• Our community has grown;

• Increase in aging population;

• Increase in development;

• There are new fire safety risks;

• Fire statistics are changing;

• Fire causes remain consistent;

• Overall status.

What do we need to do?

• The Fire Department needs to evaluate its existing model of service delivery.

• The Fire Department needs to ensure that it is managing all fire risk levels within the community through fire prevention and public education programs and suppression capabilities.

4

What do we need to do?

• The Fire Department needs to ensure it is meeting the expectations of the public and Town council.

Questions?

1

Fire Prevention Policy

~promoting consistency and equality~

Fire Protection and Prevention Act

Every municipality shall establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention.

kbowen

Typewritten Text

Appendix D

2

Why develop a Fire Prevention Policy?

To bridge potential gaps in service delivery.

Policy Requirements

Policy statement should reflect the following fire prevention activities:

• inspection

• code enforcement

• fire and life safety education

• fire cause and origin investigation

• fire loss statistics

3

Policy Benefits

An approved fire prevention policy has numerous benefits:

• Clearly identifies fire prevention and fire safety education objectives;

• Provides direction for consistent activities; • Identifies programs being delivered;• Assists in fire department risk management;• Fosters productive working relationships between

municipal departments;• Standardizes the equitable treatment of community

stakeholders.

Questions?

also present - arnprior€¦ · provide more information in terms of budget alterations. ......

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