amberley ward committee - hurunui district ... • the committee noted that a letter had been posted...

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A m b e r l e y Wa r d C o m m i t t e e

A G E N DA FOR AN ORDINARY MEETING TO BE HELD ON: TUESDAY 9 JULY 2013 COMMENCING AT 7.30 PM IN THE COUNCIL CHAMBERS 66 CARTERS ROAD, AMBERLEY Community partnership in growth and wellbeing.

----------------------------------------------------------------------- For the meeting order of business please refer to

the back page fold-out. ------------------------------------------------------------ Committee Membership:

Michael Ward (Chairperson) Cr Gary Cooper Cr Ross Little Cr Judith McKendry Gail Jesson William Gardner Peter McClelland Julie Coster Len Smith John Hibbard John Richards Peter Carmichael Malcolm Clare Graham Robertson Geoffrey Shier Roger Chambers

Quorum: At least half plus one of the membership of the

committee shall be present to form a quorum.

Purpose of local government

(1) The purpose of local government is –

(a) To enable democratic local decision-making and action by, and on behalf of, communities and

(b) To meet the current and future needs of communities for good quality local infrastructure, local public services, and performance of regulatory functions in a way that is most cost-effective for households and businesses.

(2) In this Act good-quality, in relation to local infrastructure, local public services, and performance of regulatory functions, means infrastructure, services and performance that are –

(a) Efficient: and

(b) Effective: and

(c) Appropriate to present and anticipated future circumstances

(Local Government Act 2002 – Amendment Act 2012)

AMBERLEY WARD COMMITTEE

TUESDAY 9 JULY 2013 AT 7.30PM

ITEM ORDER OF BUSINESS Pages

Apologies Announced Urgent Business Conflict of Interest Declarations

1

Previous Minutes, 14 May 2013

1 - 7

2

Action Sheet

8

3

Correspondence Incoming Mail, 4 July from the Amberley Reserve Committee

9

4

4.1

4.2

4.3

4.4

Reports Amberley Ward Financial Report

Over Expenditure on Sewer Vote 25 May 2013

Earthquake Impacts Survey

Council and Strategy & Policy Committee Updates

10 – 55

56 – 57

58 – 59

60 – 63

5 General Business

6 Next Meeting 6 August 2013

MINUTES OF THE ORDINARY MEETING OF THE HURUNUI DISTRICT COUNCIL’S AMBERLEY WARD COMMITTEE HELD ON TUESDAY 14 MAY 2013 AT 7.30 PM IN THE COUNCIL CHAMBERS, 66 CARTERS ROAD, AMBERLEY.

Table of Contents APOLOGY: ....................................................................................................................... 1 CONFLICT OF INTEREST DECLARATIONS: .................................................................. 1 1. PREVIOUS MINUTES: ........................................................................................... 2 2. ACTION SHEET: .................................................................................................... 2 3. Outgoing Correspondence ...................................................................................... 3 4 REPORTS: .............................................................................................................. 4 4.1 Local Alcohol Policies Report .................................................................................. 4 4.2 District Plan Review ................................................................................................ 5 4.3 Draft Annual Plan, Submissions .............................................................................. 6 4.4 March 2013 Council Update Report ........................................................................ 6 5. URGENT BUSINESS: ............................................................................................. 7 5.1 Insurance Cover for the 2013/2014 Year ................................................................ 7 6. General Business ................................................................................................... 7

PRESENT: M Ward, Cr McKendry, Cr Cooper, Cr Little, G Jesson, J Hibbard, P McClelland, L Smith, M Clare, G Robertson, G Shier, R Chambers, J Richards, J Coster and P Carmichael IN ATTENDANCE: B Yates (Manager Amenities and Special Projects), Rebecca Holden (Senior Policy Planner), Sue Courtney (Team Leader Regulatory), Jason Beck (Manager Financial Services) and M Thompson (Committee Secretary).

APOLOGY: W Gardner THAT THE APOLOGY BE ACCEPTED. CARRIED Hibbard/McKendry CONFLICT OF INTEREST DECLARATIONS: There were no declared Conflicts of Interest. ANNOUNCED URGENT BUSINESS:

• Insurance Cover for the 2013/2014 Year Report • The Committee noted that a letter had been posted to residents regarding

storm water and the district plan. There was very little time between receiving the letter and the public meeting held to discuss this.

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1. PREVIOUS MINUTES:

THAT THE MINUTES OF THE AMBERLEY WARD COMMITTEE MEETING HELD 26 MARCH 2013 ARE TAKEN AS READ AND NOW CONFIRMED WITH THE FOLLOWING AMENDMENTS, Page 2 correct spelling of Drewery McKendry/Cooper CARRIED MATTERS ARISING Community Services Award The Amberley Ward will not have a candidate this year. The Lions requested that Jim Drewery be nominated in 2014 and Mary Bimbler stated that she did not want to be nominated this year. It was decided that John Donnelly would not be nominated by the Committee. The chair moved the programme forward to item 4.2 District Plan Review.

2. ACTION SHEET:

Item 1 Amberley Swamp The consultant has met with the two affected landowners who have said that they are not prepared to have any work occur on their property. It was suggested that Councillors may be able to broker a resolution. Council is limited in what it can do on private land. Item 6 Northern Township Sign Funding maybe available in the new financial year commencing 1 July 2013. Item Brighton Street Flooding Some surveying work has been completed, this is an on-going project. Item 8 Tyre Business The Team Leader Regulatory was present and made the following points,

• a report on this issue will be tabled at the next Regulatory Committee meeting following a complaint and concerns from this Committee

• this is a complex issue • the compliance team have spoken to the business owner • the owner has made arrangements with TNL Nelson to pick up the tyres

regularly for re-treading • the tyres are on the road which is reserve land so an abatement notice cannot

be issued • one option is to go through the district court; this would be expensive • under the Roading Act the tyres may be removed at the business owner’s

expense • there are limited options for the Council to pursue

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• the business owner may apply for a permit to use the road reserve and then Council could put some conditions on this

• the tyres stored on the business property can be dealt with by Council • the plan states that these must be screened • the business owner is amenable to erecting a fence • the business owner does not have alternative premises to move to.

The Committee made the following comments,

• this is an issue • a lot of money has been spent on the main street upgrade and this business

detracts from it • the tyres outside the business are no different to business signage and the

same rules should apply • the suggestion of a fence was supported • dumping tyres is very expensive • this is a local business and care should be taken keep this business in

Amberley • there is no real industrial area in Amberley at present • the neighbouring trucking businesses would also benefit from an industrial

area location in Amberley • the road is muddy and untidy outside this business as a result of tyre

changing activities.

Item 10 McLeans Road - Leithfield A swale has been installed to redirect water from the neighbour’s pond. New item to be added to the Action Sheet,

• Storm water is getting into the sewerage system in Leithfield. The Manager Utilities and Roading is invited to make comment.

3. Outgoing Correspondence Jeanette Jamieson passed on her thanks to the Committee regarding the decision on cherry trees in Banks Street. THAT THE OUTGOING MAIL BE ACCEPTED Coster/Cooper CARRIED Late Correspondence. Leithfield Community Centre Inc. received 13 May 2013. THAT THE LATE CORRESPONDENCE BE RECEIVED. Ward/McKendry CARRIED

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4 REPORTS: 4.1 Local Alcohol Policies Report

A Local Alcohol Policies Report was included in the agenda commencing on page 7. Sue Courtney (Team Leader Regulatory) was in attendance to speak to the report. The report is concerned with local alcohol policies that come into effect 18 December 2013. An aim of the new policies is to give communities more control over the sale of alcohol in their area. The existing policy has been incorporated into the new policy. The hours of operation have been restricted to 8am to 2am the following day. A study of licenced premises in Amberley reveals that there are 26 licensed premises including two hotels. The majority are clubs, restaurants and wineries; none are a problem in terms of liquor abuse. This is a growing wine district and it is anticipated that more cellar doors will open. There is a need to establish a dialogue with this industry. Under the act the Council must consult with the New Zealand Police on the new Alcohol Policies and a draft will be tabled at Council. If approved a draft will be posted to all licenced premises and they are invited to make submissions. Comments from the Committee,

• under the new act under the local government must establish a district licencing committee (DLC)

• who will be on this Committee is a concern • there may be additional work load managing this. • how will the DLC be funded?

The Team Leader Regulatory confirmed,

• the DLC structure will be funded by licencing fees • the DLC will be comprised of three people, one of which must be a councillor

or commissioner • these are paid positions • the Council do not anticipate a significantly increased workload • committee members can make submissions about concerns of the new Local

Alcohol Policies. THAT THE INFORMATION BE RECEIVED McKendry/Coster CARRIED

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4.2 District Plan Review A report on the District Plan Review was included in the agenda commencing on page 10. Rebecca Holden (Senior Policy Planner) was present to speak to the report. The initial consultation process has commenced with a number of internal workshops providing direction for topics covered by the District Plan. Public feedback is being sought on this via drop in sessions and public meetings. This feedback period sits outside the statutory framework but provides for a robust process. Letters have been sent out to landowners of ecologically significant areas and those in potential flood prone areas. The Timeline of Pre-Notification Consultation is included on page 15 of the agenda. All feedback from all these sources will be collated for Council in early June. This will assist forming the draft District Plan. There has been a lot of feedback on the flood zone in Leithfield and a smaller amount of feedback concerning Amberley. Environment Canterbury determined where the flood zone is by using remote sensing equipment to provide ground heights and compared this to photographic evidence of recent floods. Locals may disagree with these findings. Topographical maps were used to determine where terraces are, but some terraces will not show on maps. Anyone planning to build in these areas may have to apply for a consent and incorporate mitigation mechanisms. The Committee asked why the North and South branch of the Kowai River are not just left to Environment Canterbury, whose engineers have completed a lot of work on this river. It was explained that under the Resource Management Act (RMA) the territorial authority and the regional council have different roles. The territorial council (Hurunui District Council (HDC)) is responsible for governing land use; the regional council (Environment Canterbury) is responsible for water & environmental planning, resource consenting and provides information to HDC. The Committee was encouraged to provide feedback to Council of they were concerned about map flood prone areas are. Coastal Environment Boffer Miskal have been employed to review maps of the existing coastal boundaries. Consideration is being given to excluding some farm land and moving the boundary inland slightly to include native bush. There is a national coastal policy which states that HDC must outline outstanding natural characteristics. There are none specifically applying to Amberley. Important land features cannot be included Important land features cannot be included as a heritage feature without the landowner’s permission. THAT THE INFORMATION BE RECEIVED Coster/Cooper CARRIED The chair moved the programme back to item 2 Action Sheet.

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4.3 Draft Annual Plan, Submissions A report on the submissions to the Draft Annual Plan (DAP) was included in the agenda commencing on page 16. The Committee were invited to consider the submissions. Leithfield Beach Motor Camp.

The Committee made the following comments, • the motor camp is leased • the lease pays a return back to the Council • not much money has been spent on capital improvements • it does cost the Council money to run the camp • the hot water system is so old that it is becoming detrimental to the business • an on demand gas system would be good • an on demand gas system would probably cost more than $7,000.

THE COMMITTEE SUPPORT A HOTWATER SYSTEM UPGRADE AT THE LEITHFIELD BEACH MOTOR CAMP. THE BUDGET NEEDS TO BE ADJUSTED TO ACCOMMODATE THIS. THE COMMITTEE RECOMMEND THAT AN ALTERNATIVE GAS SYSTEM BE CONSIDERED. Richards/Carmichael CARRIED

Bowling Club

The Committee made the following comments, • the Bowling Club is a closed club not a community facility. • if the Committee support this request other closed door clubs may request

funds. • the clubs own fundraising efforts were questioned • the ward has already contributed to the boundary fence.

THAT THE COMMITTEE PROCEED WITH THE SHARED FENCING CONTRIBUTION ONLY. Clare/Jesson CARRIED THAT THE COMMITTEEE RECEIVE THE INFORMATION. Cooper/Clare CARRIED

4.4 March 2013 Council Update Report THAT THE INFORMATION BE RECEIVED McKendry/Robertson CARRIED

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5. URGENT BUSINESS:

5.1 Insurance Cover for the 2013/2014 Year

The Manager Financial Services tabled a late report regarding Insurance Cover for the 2013/2014 Year and was present to speak to the report. The Committee accepted the report and considered it. Insurance costs have increased significantly post Canterbury earthquakes; the bulk of the expense is material damage insurance (buildings). The total insurance premiums charged for the 2012/2013 year was $478,537; Council consider this to be too high. Council have suggested a tiered structure providing different levels of insurance cover as a means to reducing premiums by increasing some risk. The five suggested tiers are,

• Tier 1:Essential Assets (to be insured at full replacement cost and have full earthquake and natural disaster (EQ/ND) cover).

• Tier 2: Discretionary Assets (to be insured at full replacement value but will not have EQ/ND cover

• Tier 3: Discretionary Assets (to be insured at indemnity value with no coverage for damage as a result from an EQ/ND

• Tier 4: Discretionary Assets (to be insured for demolition, no EQ/ND cover • Tier 5: Discretionary Assets (no insurance at any level)

Approximately $30,000 may be saved in insurance premiums in the Amberley Ward using the suggested tiered insurance structure. The Audit and Risk Committee will meet 6 June to consider insurance cover. THAT THE AMBERLEY WARD COMMITTEE ADOPT THE TIERED STRUCTURE AS OUTLINED IN THE REPORT FOR THE INSURANCE RENEWALS FOR THE 2013/2014 YEAR. Shier/Cooper CARRIED

6. General Business The meeting closed at 9.28pm

7

Amberley Ward Action Sheet Meeting 9 July 2013

Item Meeting Date

Matters to Be Actioned Actioned By Action

1 09-02-10 Item 6

• Amberley Swamp drainage plan. • Harper land drain • Plan for water drainage across Ready Mix site • Bells Diversion work. • Dry Gully Diversion work.

B Yates On going

2 4-05-10 Concept plans for Amberley Beach, Leithfield Beach & Leithfield Village to be developed

No Action Required. Reminder.

3 4-05-10 Future of the Amberley Pool. B Yates Cr Cooper to provide verbal update. 4 2-08-11 Future of Coppards Estate Land B Yates Community feedback to go to Council. 5 8 – 05 -12 Joint workshop meeting between Amberley Ward Committee and

Ashley Water Committee D Edge On hold until new bore at Leithfield has

been drilled and developed. Completion date is expected to be in December 2012.

6 27–06-12 Complete sign northern end of township B Yates Funding may be available in the new financial year.

7 27–06-12 Brighton Street Flooding D Edge Survey street and consider how best to remediate flooding issues. This is under investigation through the Roading Department – feedback to committee once we have anecdotal information to support a way forward.

8 12-02-13 Tyres outside tyre business Carters Road Compliance Team

Officer provided an update at May 2013 Meeting.

9 23-04-13 Report from Regulatory Team on changes to local liquor licensing and anticipated impacts on budget

Compliance Team

Report tabled May 2013 Agenda. Officer provided verbal update.

10 26-03-13 Water on McLeans Road Leithfield D Edge Swale has been installed to redirect water flow from neighbouring pong.

11 14-05-13 Storm water is getting into the sewerage system in Leithfield. D Edge

The Manager Utilities and Roading is invited to make comment.

8

To: Amberley Ward Committee

Date: 25 June 2013

Significant No Decision: Financial report to 30 April 2013

Executive Summary The Financial report to 30 April 2013 is attached.

Background The report is broken down as follows: • Overall Report – summarising all the transactions for the cost

centres under the Committee’s jurisdiction. • Amberley Amenities Summary – summarising the transactions in

the amenities cost centres with further reports on: o Amenities Cost Centre o Amberley, Amberley Beach, Leithfield & Leithfield Beach

Township Cost Centres o Amberley Ward Reserves Cost Centre o Amberley Swimming Pool Cost Centre o Pavilion and Leithfield Beach Community Centre Cost

Centres o Amberley Town, Amberley Beach, Leithfield, Leithfield

Beach and Balcairn Reserve Cost Centres • Special Funds Summary – summarising the transactions for:

o Development Contributions Funds for Township Reserves, Walking & Cycling Routes, Ward Reserves, Reserve Pavilion, Sewer Pipes & Ponds Upgrade, Water and Stromwater.

o Amberley Beach Reserve Fund o Amberley Ward Library Development Fund o Contestable Fund (plus full reconciliation attached)

• Amberley Sewerage Cost Centre • Amberley and Leithfield Beach Water Cost Centres • Stormwater & Amberley Beach Foreshore Protection Cost Centres. • Also provided is a reconciliation of the Reserves Contestable Fund.

Where there have been any significant variances from budget, I have attempted to identify the reasons for it.

Financial Considerations

The Committee is responsible for managing the Amberley Ward Budgets.

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Recommendation That the information be received.

Report Prepared by:

Jason Beck Financial Services Manager

Report Author: Will not be in attendance to speak to this report.

11

Financial Report for the Year to Date Year to Date Year to Date Full YearTen Months to April 2013 Actual Budget Variance Notes Budget

Amberley Ward Committee (Overall)

Operating Statement

OPERATING REVENUE

Rates 967,825 948,405 19,420 1,138,086Other Income 120,753 60,300 60,453 68,120Internal Interest Received 24,929 10,237 14,692 12,284Development Contributions 848,991 61,721 787,270 74,065Council Overheads (Income) 0 0 0 0

Total Operating Revenue 1,962,499 1,080,662 881,836 1,292,555

OPERATING EXPENDITURE

Employment Costs 128,724 153,578 (24,854) 178,931Other Direct Expenditure 665,002 397,583 267,418 456,580Internal Interest Paid 394,460 338,898 55,562 406,678Council Overheads 136,361 136,348 13 163,618Depreciation 63,071 47,866 15,205 57,439

Total Operating Expenditure 1,387,618 1,074,274 313,344 1,263,246

Operating Surplus (Deficit) 574,881 6,388 568,492 29,309

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Amberley Ward Committee (Overall) (Cont'd)Capital Statement

Opening Balance (4,298,848) (4,332,070) 33,222 (5,312,259)

CAPITAL REVENUE

Amenities (27,249) (12,281) (14,967) 508Special Funds 918,739 (426,161) 1,344,900 (411,594)Sewerage (187,733) 379,569 (567,302) 364,079Amberley Water 10,765 39,404 (28,638) 42,897Leithfield Beach Water 2,172 (7,391) 9,563 (8,481)Stormwater (102,762) 102,153 (204,915) 124,583Amberley Beach Foreshore Protection 18,869 (21,038) (25,245)

Total Capital Revenue 632,801 54,254 538,640 86,748

CAPITAL EXPENDITURE

Amenities 90,865 93,023 (2,159) 121,224Special Funds 0 0 0 0Sewerage 20,986 510,240 (489,254) 510,240Amberley Water 40,310 207,500 (167,190) 266,500Leithfield Beach Water 173,737 102,000 71,737 108,000Stormwater 38,194 245,500 (207,306) 294,000Amberley Beach Foreshore Protection 0 0 0

Total Capital Expenditure 364,093 1,158,263 (794,171) 1,299,964

Closing Balance (4,030,140) (5,436,079) 1,366,032 (6,525,475)

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Amberley Amenities (Summary)

Operating Statement

OPERATING REVENUE

Rates 338,349 338,017 332 405,620Other Income 98,409 52,533 45,876 1 58,800Internal Interest Received 0 0 0 0Development Contributions 0 0 0 0Council Overheads (Income) 0 0 0 0

Total Operating Revenue 436,759 390,550 46,209 464,420


Employment Costs 96,785 101,880 (5,095) 114,350Other Direct Expenditure 209,057 190,258 18,798 2 216,730Internal Interest Paid 88,898 65,322 23,576 3 78,386Council Overheads 45,371 45,371 (0) 54,445Depreciation 63,071 47,866 15,205 4 57,439

Total Operating Expenditure 503,182 450,697 52,484 521,351

Operating Surplus (Deficit) (66,423) (60,147) (6,276) (56,931)

Notes

1 Increase in income is due to the level of camping ground fees at Amberley Beach.2 Direct Expenditure is up on budget due to Tree feeling work at Amberley Beach and Leithfield Beach and additional electricity

at the Amberley Beach Camp. In addition, the cost of insurance is significantly greater than was budgeted for.3 Internal Interest cost are up on budget as the debt levels are higher than was anticipated when the budgets were prepared.4 Depreciation is higher than budgeted for due to the effect of the revaluation of the pool carried out for financial reporting

purposes last year. As the depreciation expense is not funded from rates, it has not affect on the amenities balance.

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Amberley Amenities (Summary) (Cont'd)Capital Statement

Opening Balance (1,219,868) (1,219,868) 0 (1,219,868)

CAPITAL REVENUE

Surplus/(Deficit) from Amenities (60,669) (34,468) (26,201) (39,522)Surplus/(Deficit) from Amberley Township (4,453) (73) (4,380) 0Surplus/(Deficit) from Amberley Beach Township (2,757) (5,020) 2,263 (6,024)Surplus/(Deficit) from Leithfield Township 1,013 (392) 1,405 0Surplus/(Deficit) from Leithfield Beach Township 58 (250) 308 0Surplus/(Deficit) from Amberley Reserve 7,039 (4,612) 11,651 (4,948)Surplus/(Deficit) from Amberley Swimming Pool (38,982) (23,382) (15,601) (17,688)Surplus/(Deficit) from Amberley Reserve Pavilion (14,455) (8,119) (6,335) (9,753)Surplus/(Deficit) from Leithfield Beach Comm Centre 1,433 3,087 (1,653) 3,840Surplus/(Deficit) from Amberley Town Reserves 4,072 (118) 4,190 (682)Surplus/(Deficit) from Amberley Beach Reserves 25,287 (3,482) 28,770 (3,739)Surplus/(Deficit) from Leithfield Reserves (4,337) (813) (3,523) 0Surplus/(Deficit) from Leithfield Beach Reserves (7,373) (10,004) 2,631 (11,415)Surplus/(Deficit) from Balcairn Reserve 200 0 200 0Surplus/(Deficit) from Roadside Construction 27,500 27,500 0 33,000Transfer from Amberley Reserve Pavilion DC Fund (23,897) 0 (23,897) 0Add back non funded Depreciation 63,071 47,866 15,205 57,439

Total Capital Revenue (27,249) (12,281) (14,967) 508

CAPITAL EXPENDITURE

Amberley Township 27,612 15,000 12,612 15,000Leithfield Township 0 20,880 (20,880) 20,880Amberley Reserve 1,913 0 1,913 0Amberley Reserve Pavilion 27,679 0 27,679 0Leithfield Beach Comm Centre 3,559 4,000 (441) 4,000Amberley Town Reserves 0 0 0 0Amberley Beach Reserves 30,101 20,143 9,958 24,172Roadside Construction 0 33,000 (33,000) 33,000

Total Capital Expenditure 90,865 93,023 (2,159) 121,224

Closing Balance (1,337,981) (1,325,173) (12,809) (1,340,584)

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Amberley Amenities (11010)

Operating Statement

OPERATING REVENUE

Rates 92,583 88,917 3,666 106,700Other Income 2,500 2,500 0 3,000



Employment Costs (159) 3,200 (3,359) 4,000Ward Costs 39 333 (294) 400Rate Remissions 2,585 3,500 (915) 3,500Grants 1,500 1,500 0 1,500Balcairn Hall Grant 5,000 5,000 0 5,000Internal Interest Paid 88,898 65,322 23,576 1 78,386Council Overheads 44,504 44,505 (0) 53,405Depreciation 13,385 2,525 10,860 3,030



Notes

1 Internal Interest cost are up on budget as the debt levels are higher than was anticipated when the budgets were prepared.

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Amberley Amenities (11010) (Cont'd)Capital Statement

Opening Balance (1,219,868) (1,219,868) 0 (1,219,868)

CAPITAL REVENUE

Surplus/(Deficit) from Amenities (above) (60,669) (34,468) (26,201) (39,522)Surplus/(Deficit) from Amberley Township (4,453) (73) (4,380) 0Surplus/(Deficit) from Amberley Township (2,757) (5,020) 2,263 (6,024)Surplus/(Deficit) from Leithfield Township 1,013 (392) 1,405 0Surplus/(Deficit) from Leithfield Beach Township 58 (250) 308 0Surplus/(Deficit) from Amberley Reserve 7,039 (4,612) 11,651 (4,948)Surplus/(Deficit) from Amberley Swimming Pool (38,982) (23,382) (15,601) (17,688)Surplus/(Deficit) from Amberley Reserve Pavilion (14,455) (8,119) (6,335) (9,753)Surplus/(Deficit) from Leithfield Beach Comm Centre 1,433 3,087 (1,653) 3,840Surplus/(Deficit) from Amberley Town Reserves 4,072 (118) 4,190 (682)Surplus/(Deficit) from Amberley Beach Reserves 25,287 (3,482) 28,770 (3,739)Surplus/(Deficit) from Leithfield Reserves (4,337) (813) (3,523) 0Surplus/(Deficit) from Leithfield Beach Reserves (7,373) (10,004) 2,631 (11,415)Surplus/(Deficit) from Balcairn Reserve 200 0 200 0Surplus/(Deficit) from Roadside Construction 27,500 27,500 0 33,000Transfer to Amberley Beach Fund (23,897) 0 (23,897) 0Add back non funded Depreciation 63,071 47,866 15,205 57,439

Total Capital Revenue (27,249) (12,281) (14,967) 508

CAPITAL EXPENDITURE

Amberley Township 27,612 15,000 12,612 15,000Leithfield Township 0 20,880 (20,880) 20,880Leithfield Beach Comm Centre 3,559 4,000 (441) 4,000Amberley Beach Reserves 30,101 20,143 9,958 24,172Leithfield Beach Reserves 0 0 0 24,172Roadside Construction 0 33,000 (33,000) 33,000


Closing Balance (1,337,981) (1,325,173) (12,809) (1,340,584)

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Amberley Township (11110)

Operating Statement

OPERATING REVENUE

Rates 54,783 54,783 (0) 65,740Total Operating Revenue 54,783 54,783 (0) 65,740


Employment Costs 24,791 20,000 4,791 24,000Contractors 972 2,640 (1,668) 3,300Spraying 2,083 1,100 983 1,100Footpath Maintenance 1,884 5,833 (3,950) 7,000Toilet Maintenance 0 1,333 (1,333) 1,600Purchases 1,386 417 969 500Street Cleaning 19,812 20,000 (188) 24,000Plant & Vehicles 7,442 2,667 4,775 3,200Council Overheads/Depot Rental 867 867 0 1,040


Operating Surplus (Deficit) (4,453) (73) (4,380) 0

CAPITAL EXPENDITURE

Railway Terrace Landscaping/Fencing 0 15,000 (15,000) 15,000Town Centre Development 27,612 0 27,612 1 0

Total Capital Expenditure 27,612 15,000 12,612 15,000

Notes

1 Relates to signage for the northern end of the town.

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Amberley Beach Township (11111)

Operating Statement

OPERATING REVENUE

Rates 2,917 2,917 0 3,500Total Operating Revenue 2,917 2,917 0 3,500


Contractors 393 1,667 (1,274) 2,000Purchases 261 1,250 (989) 1,500Depreciation Beach Nourishment 5,020 5,020 0 6,024

Total Operating Expenditure 5,673 7,937 (2,263) 9,524

Operating Surplus (Deficit) (2,757) (5,020) 2,263 (6,024)

CAPITAL EXPENDITURE

Capital Projects 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

No significant variances from budget.

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Leithfield Township (11112)

Operating Statement

OPERATING REVENUE



Employment Costs 86 400 (314) 500Contractors 476 458 18 550Footpath Maintenance 0 350 (350) 350Purchases 0 458 (458) 550Grant - Leithfield School Pool 1,200 1,500 (300) 1,500Grant - Leithfield Library 600 600 0 600


Operating Surplus (Deficit) 1,013 (392) 1,405 0

CAPITAL EXPENDITURE

Miscellaneous Capital Works 0 20,880 (20,880) 20,880Total Capital Expenditure 0 20,880 (20,880) 20,880

Notes


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Leithfield Beach Township (11113)

Operating Statement

OPERATING REVENUE



Contractors 1,285 2,917 (1,631) 3,500Grass Mowing 0 0 0 0Electricity 374Purchases 794 1,500 (706) 1,500Repairs & Maintenance 1,655 0 1,655 1 0

Total Operating Expenditure 4,109 4,417 (682) 5,000

Operating Surplus (Deficit) 58 (250) 682 0

CAPITAL EXPENDITURE

Footpath Construction 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

1 Related to the roof for the Bus Shelter.

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Amberley Reserve (11210)

Operating Statement

OPERATING REVENUE

Rates 43,442 43,442 0 52,130Other Income 2,034 2,500 (466) 3,000

Total Operating Revenue 45,476 45,942 (466) 55,130


Employment Costs 6,368 10,400 (4,032) 1 13,000Contractors 10,579 15,000 (4,421) 1 18,000Grass Mowing 10,760 11,667 (907) 14,000Purchases 3,418 2,500 918 3,000Rates 1,517 1,350 167 1,350Repairs & Maintenance 885 917 (31) 1,100Irrigation 0 417 (417) 500Contributions 0 1,500 (1,500) 1,500Insurance 1,183 2,680 (1,497) 2,680Depreciation 3,725 4,123 (398) 4,948


Operating Surplus (Deficit) 7,039 (4,612) 11,651 (4,948)

CAPITAL EXPENDITURE

Playground Improvements 1,913 0 1,913 0Total Capital Expenditure 1,913 0 1,913 0

Notes

1 Employment and Contractors Costs are down on budget for the period.

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Amberley Swimming Pool (11310)

Operating Statement

OPERATING REVENUE

Rates 43,208 43,208 (0) 51,850Other Income 28,490 21,000 7,490 21,000



Employment Costs 47,814 48,000 (186) 48,000Contractors 850 3,000 (2,150) 3,000Advertising 297 450 (153) 450Purchases - General 1,416 3,000 (1,584) 3,000Purchases - Shop 4,384 3,000 1,384 3,000Purchases - Chemicals 2,977 3,500 (523) 3,500Rates 659 1,000 (341) 1,000Repairs & Maintenance 8,929 2,700 6,229 2,700Electricity 4,402 5,300 (898) 5,300Insurance 24,214 2,900 21,314 1 2,900Depreciation 14,740 14,740 0 17,688



CAPITAL EXPENDITURE


Notes

1 The insurance costs have increased due to the increased replacement cost of the facility which is now $3,089,000 and also the higher level charged forEarthquake Cover. The Committee determines to remove the Earthquake and Natural Disaster cover for the 2013/2014 year.

23


Amberley Reserve Pavilion (11410)

Operating Statement

OPERATING REVENUE

Rates 583 583 (0) 700Other Income 24,089 9,167 14,922 11,000



Employment Costs 3,019 2,400 619 3,000Contractors 1,599 583 1,016 700Purchases 1,380 458 922 550Gas 142 417 (275) 500Rates 6,148 550 5,598 1 550Repairs & Maintenance 541 1,250 (709) 1,500Telecommunications 621 750 (129) 900Electricity 3,224 3,333 (109) 4,000Insurance 11,640 0 11,640 2Depreciation 10,812 8,128 2,684 9,753



CAPITAL EXPENDITURE

Upgrade (Including carry forwards) 27,679 0 27,679 0Total Capital Expenditure 27,679 0 27,679 0

Notes

1 Rates have increased due to the estimated usage of water.2 Insurance is up on budget due to the higher premiums charged. The Committee has determined to remove the Earthquake cover for the 2013/2014 year.

24


Leithfield Beach Community Centre (11413)

Operating Statement

OPERATING REVENUE

Rates 1,817 5,150 (3,333) 6,180Other Income 404 833 (430) 1,000

Total Operating Revenue 2,220 5,983 (3,763) 7,180


Contractors 0 292 (292) 350Purchases 0 292 (292) 350Repairs & Maintenance 0 667 (667) 800Electricity 633 680 (47) 680Insurance 0 833 (833) 1,000Depreciation 154 133 21 160

Total Operating Expenditure 787 2,897 (2,110) 3,340

Operating Surplus (Deficit) 1,433 3,087 (1,653) 3,840

CAPITAL EXPENDITURE

Heat Pumps 3,559 4,000 (441) 4,000Total Capital Expenditure 3,559 4,000 (441) 4,000

Notes


25


Amberley Town Reserves (11510)

Operating Statement

OPERATING REVENUE

Rates 27,083 27,083 (0) 32,500Total Operating Revenue 27,083 27,083 (0) 32,500


Employment Costs 10,340 12,800 (2,460) 16,000Contractors - General 507 2,083 (1,576) 2,500Contractors - Grass Mowing 2,407 2,500 (93) 3,000Contractors - Toilets 7,799 7,500 299 9,000Purchases 294 1,250 (956) 1,500Rates 190 500 (310) 500Depreciation 1,474 568 906 682


Operating Surplus (Deficit) 4,072 (118) 4,190 (682)

CAPITAL EXPENDITURE

Playground Equipment 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes


26


Amberley Beach Reserves (11511)

Operating Statement

OPERATING REVENUE

Rates 12,583 12,583 (0) 15,100Other Income 35,848 13,333 22,515 1 16,000



Employment Costs 1,202 3,200 (1,998) 4,000Contractors - General 2,034 1,667 367 2,000Contractors - Grass Mowing 2,805 2,167 639 2,600Contractors - Hedges 0 1,250 (1,250) 1,500Contractors - Toilets 0 1,917 (1,917) 2,300Purchases 2,677 2,667 11 3,200Rates 1,809 1,500 309 1,500Repairs & Maintenance 796 1,250 (454) 1,500Community Centre 0 1,500 (1,500) 1,500Electricity 8,328 9,167 (838) 11,000Depreciation 3,492 3,116 376 3,739



CAPITAL EXPENDITURE

Miscellaneous Capital (C/F from 2010/2011) 30,101 20,143 9,958 2 24,172Total Capital Expenditure 30,101 20,143 9,958 24,172

Notes

1 Camp Fees are well up on budget.2 Costs incurred to date on the Reserve Projects

27


Leithfield Reserves (11512)

Operating Statement

OPERATING REVENUE



Employment Costs 3,077 480 2,597 600Contractors - General 0 417 (417) 500Contractors - Grass Mowing 658 667 (9) 800Purchases 0 208 (208) 250Rates 1,940 2,000 (60) 2,000Repairs & Maintenance 208 308 (100) 370Kowai Track Maintenance 4,720 3,000 1,720 3,000


Operating Surplus (Deficit) (4,337) (813) (3,523) 0

CAPITAL EXPENDITURE

Capital 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes


28


Leithfield Beach Reserves (11513)

Operating Statement

OPERATING REVENUE

Rates 18,042 18,042 0 21,650Other Income 4,845 3,000 1,845 1 3,600



Employment Costs 248 1,000 (752) 1,250Contractors - General 6,246 5,417 829 6,500Contractors - Grass Mowing 3,147 5,417 (2,270) 6,500Paddling Pool 0 500 (500) 600Purchases 995 2,500 (1,505) 3,000Rates 1,053 950 103 950Repairs & Maintenance 771 3,500 (2,729) 4,200Insurance 7,531 2,250 5,281 2 2,250Depreciation 10,269 9,513 756 11,415


Operating Surplus (Deficit) (7,373) (10,004) 2,631 (11,415)

CAPITAL EXPENDITURE

Picnic Area 0 0 0 0Total Capital Expenditure 0 0 0 0

Notes

1 Increase due to Camp Rental for the previous year being received.2 Insurance Costs are up on budget due to the increase replacement value of the buildings of $1,102,000 and the increased Earthquake Cover.

29


Balcairn Reserves (11514)

Operating Statement

OPERATING REVENUE

Other Income 200 200 0 200Total Operating Revenue 200 200 0 200


Charges 0 0 0 0Rates 0 200 (200) 200

Total Operating Expenditure 0 200 (200) 200

Operating Surplus (Deficit) 200 0 200 0

CAPITAL EXPENDITURE


Notes


30


Roadside Construction (17410)

Operating Statement

OPERATING REVENUE



Charges 0 0 0 0Rates 0 0 0 0

Total Operating Expenditure 0 0 0 0

Operating Surplus (Deficit) 27,500 27,500 0 33,000

CAPITAL EXPENDITURE

Amberley Township Roadside Construction 0 23,000 (23,000) 1 23,000Leithfield Township Roadside Construction 0 10,000 (10,000) 10,000

Total Capital Expenditure 0 33,000 (33,000) 33,000

Notes

1 Work was carried out at the end of the June 2012 period.

31


Amberley Ward Special Funds (Summary)

Operating Statement

OPERATING REVENUE

Rates 33,327 28,632 4,695 34,358Other Income 16,667 0 16,667 0Internal Interest Received 21,795 7,471 14,324 8,965Development Contributions 846,765 61,721 785,044 1 74,065Council Overheads (Income) 0 0 0 0



Employment Costs 0 0 0 0Other Direct Expenditure 7,221 0 7,221 0Internal Interest Paid 11,339 24,984 (13,645) 29,981Council Overheads 0 0 0 0Depreciation 0 0 0 0



32


Amberley Ward Special Funds (Summary) (Cont'd)Capital Statement

Opening Balance (107,397) (140,619) 33,222 (140,619)CAPITAL REVENUE

Amberley Township Reserves DC Fund 152,594 8,765 143,829 10,518Amberley Walking & Cycling Routes DC Fund 57,915 2,973 54,941 3,568Amberley Ward Reserves DC Fund 187,685 26,362 161,323 31,634Amberley Beach Reserve Fund 24,686 757 23,930 908Amberley Reserve Pavilion DC Fund 13,628 252 13,376 302Amberley Sewer Pipes Upgrade DC Fund 135,171 (465,382) 600,553 (463,659)Amberley Sewer Pond Upgrade DC Fund 139,184 2,588 136,596 3,105Amberley Water DC Fund 101,000 (23,308) 124,308 (22,969)Amberley Stormwater DC Fund 67,324 (3,606) 70,930 (4,328)Amberley Ward Library Development Fund 30,106 24,438 5,668 29,326Reserves Contestable Fund 9,446 0 9,446 0

Total Capital Revenue 918,739 (426,161) 1,344,900 (411,594)

CAPITAL EXPENDITUREAmberley Township Reserves DC Fund 0 0 0 0Amberley Walking & Cycling Routes DC Fund 0 0 0 0Amberley Ward Reserves DC Fund 0 0 0 0Amberley Beach Reserve Fund 0 0 0 0Amberley Reserve Pavilion DC Fund 0 0 0 0Amberley Sewer Pipes Upgrade DC Fund 0 0 0 0Amberley Sewer Pond Upgrade DC Fund 0 0 0 0Amberley Water DC Fund 0 0 0 0Amberley Stormwater DC Fund 0 0 0 0Amberley Ward Library Development Fund 0 0 0 0Reserves Contestable Fund 0 0 0 0

Total Capital Expenditure 0 0 0 0

Closing Balance 811,342 (566,780) 1,378,122 (552,212)

Notes

1 Development contributions significantly higher than budget for.

33


Amberley Township Reserves Development Contributions Fund (11607)

Operating Statement

OPERATING REVENUE

Internal Interest Received 4,607 1,580 3,027 1,896Development Contributions 147,987 7,185 140,802 8,622



Employment Costs 0 0 0 0Other Direct Expenditure 0 0 0 0



Capital Statement

Opening Balance 30,626 30,626 0 30,626

CAPITAL REVENUE

Surplus 152,594 8,765 143,829 10,518Total Capital Revenue 152,594 8,765 143,829 10,518

CAPITAL EXPENDITURE


Closing Balance 183,220 39,391 143,829 41,144

34


Amberley Walking & Cycling Routes Development Contributions Fund (11608)

Operating Statement

OPERATING REVENUE

Internal Interest Received 1,793 610 1,183 732Development Contributions 56,122 2,363 53,758 2,836






Capital Statement

Opening Balance 13,167 13,167 0 13,167

CAPITAL REVENUE


CAPITAL EXPENDITURE


Closing Balance 71,081 16,140 54,941 16,735

35


Amberley Ward Reserves Development Contributions Fund (11609)

Operating Statement

OPERATING REVENUE







Capital Statement

Opening Balance 77,992 77,992 0 77,992

CAPITAL REVENUE


CAPITAL EXPENDITURE


Closing Balance 265,677 104,354 161,323 109,626

36


Amberley Beach Reserve Fund (11611)

Operating Statement

OPERATING REVENUE

Internal Interest Received 789 757 33 908Development Contributions 0 0 0 0

Total Operating Revenue 789 757 33 908




Operating Surplus (Deficit) 789 757 33 908

Capital Statement

Opening Balance 26,771 26,771 0 26,771

CAPITAL REVENUE

Surplus 789 757 33 908Transfer to Amberley Amenities (Camp Surplus) 23,897 0 23,897 0

Total Capital Revenue 24,686 757 23,930 908

CAPITAL EXPENDITURE


Closing Balance 51,457 27,527 23,930 27,678

37


Amberley Reserve Pavilion Development Contribution Fund (11618)

Operating Statement

OPERATING REVENUE

Development Contributions 21,639 2,559 19,080 3,071Total Operating Revenue 21,639 2,559 19,080 3,071


Employment Costs 0 0 0 0Other Direct Expenditure 0 0 0 0Internal Interest Paid 2,860 2,307 553 2,769

Total Operating Expenditure 2,860 2,307 553 2,769

Operating Surplus (Deficit) 18,779 252 18,527 302

Capital Statement

Opening Balance (56,485) (56,485) 0 (56,485)

CAPITAL REVENUE

Surplus 18,779 252 18,527 302Transfer to Amberley Amenities for Pavilion Costs (5,151) 0 (5,151) 0


CAPITAL EXPENDITURE


Closing Balance (42,857) (56,233) 13,376 (56,183)

38


Amberley Sewer Pipes Upgrade Development Contribution Fund (11614)

Operating Statement

OPERATING REVENUE







Capital Statement

Opening Balance 33,594 33,594 0 33,594

CAPITAL REVENUE

Surplus 135,171 8,618 126,553 10,341Transfer to Amberley Sewer Account 0 (474,000) 474,000 (474,000)

Total Capital Revenue 135,171 (465,382) 600,553 (463,659)

CAPITAL EXPENDITURE


Closing Balance 168,766 (431,788) 600,553 (430,064)

39


Amberley Sewer Pond Upgrade Development Contribution Fund (11615)

Operating Statement

OPERATING REVENUE




Employment Costs 0 0 0 0Other Direct Expenditure 0 0 0 0Internal Interest Paid 218 5,318 (5,101) 6,382



Capital Statement

Opening Balance (81,117) (81,117) 0 (81,117)

CAPITAL REVENUE

Surplus 139,184 2,588 136,596 3,105Transfer to Amberley Sewer Account 0 0 0 0


CAPITAL EXPENDITURE


Closing Balance 58,067 (78,529) 136,596 (78,011)

40


Amberley Water Development Contribution Fund (11613)

Operating Statement

OPERATING REVENUE




Employment Costs 0 0 0 0Other Direct Expenditure 0 0 0 0Internal Interest Paid 0 5,778 (5,778) 6,933



Capital Statement

Opening Balance 11,002 11,002 0 11,002

CAPITAL REVENUE

Surplus 101,000 1,692 99,308 2,031Transfer to Amberley Water 0 (25,000) 25,000 (25,000)


CAPITAL EXPENDITURE


Closing Balance 112,002 (12,306) 124,308 (11,968)

41


Amberley Stormwater Development Contribution Fund (11616)

Operating Statement

OPERATING REVENUE

Development Contributions 72,365 3,782 68,584 4,538Total Operating Revenue 72,365 3,782 68,584 4,538


Employment Costs 0 0 0 0Other Direct Expenditure 0 0 0 0Internal Interest Paid 5,042 7,388 (2,347) 8,866



Capital Statement

Opening Balance (133,686) (133,686) 0 (133,686)

CAPITAL REVENUE

Surplus 67,324 (3,606) 70,930 (4,328)Transfer to Amberley Amenities for Pavilion Costs 0 0 0 0


CAPITAL EXPENDITURE


Closing Balance (66,363) (137,293) 70,930 (138,014)

42


Amberley Ward Library Development Fund (11698)

Operating Statement

OPERATING REVENUE

Rates 33,327 28,632 4,695 34,358Total Operating Revenue 33,327 28,632 4,695 34,358


Employment Costs 0 0 0 0Other Direct Expenditure 0 0 0 0Internal Interest Paid 3,220 4,193 (973) 5,032



Capital Statement

Opening Balance (62,482) (62,482) 0 (62,482)

CAPITAL REVENUE

Surplus 30,106 24,438 5,668 29,326Transfer to Amberley Amenities for Pavilion Costs 0 0 0 0


CAPITAL EXPENDITURE


Closing Balance (32,376) (38,044) 5,668 (33,156)

43


Reserves Contestable Fund (11606)

Operating Statement

OPERATING REVENUE

Allocation from District Reserves 16,667 0 16,667 0Total Operating Revenue 16,667 0 16,667 0


Employment Costs 0 0 0 0Project Costs 7,221 0 7,221 0

Total Operating Expenditure 7,221 0 7,221 0

Operating Surplus (Deficit) 9,446 0 9,446 0

Capital Statement

Opening Balance 33,222 33,222 0 33,222

CAPITAL REVENUE

Surplus 9,446 0 9,446 0Transfer to Amberley Amenities for Pavilion Costs 0 0 0 0


CAPITAL EXPENDITURE


Closing Balance 42,667 33,222 9,446 33,222

44


Amberley Sewerage

Operating Statement

OPERATING REVENUE

Rates 168,150 159,574 8,575 191,489Development Contributions 2,226 0 2,226 0Other Income 417 267 151 320



Employment Costs 11,260 15,699 (4,439) 19,582Contractors 23,292 8,333 14,959 1 10,000Purchases 5,499 4,250 1,249 5,100Rates 8,305 6,000 2,305 6,000Telephone & Alarms 367 292 76 350Electrical Repairs 979 0 979 0Maintenance 18,882 0 18,882 0Other Authorities Charges 4,490 2,667 1,823 3,200Testing 1,113 1,500 (387) 1,500Electricity 54,236 15,708 38,528 2 18,850Insurance 5,651 13,200 (7,549) 3 13,200Vehicle & Plant 3,330 3,333 (3) 4,000Internal Interest Paid 182,660 144,834 37,826 4 173,801Council Overheads 38,460 38,456 4 46,147



Notes

1 Contractors Costs are up on budget due to key purchases2 Electricity is up on budget due to costs relating to the Sewer Pond not sufficiently budgeted for.3 Amberley Sewer's allocation of insurance costs from the Council's LAPP scheme contribution is lower than last year.4 Debt levels are higher than was anticipated when the budgets were set.

45


Amberley Sewerage (Cont'd)Capital Statement

Opening Balance (2,547,063) (2,547,063) 0 (2,547,063)

CAPITAL REVENUE

Surplus (187,733) (94,431) (93,302) (109,921)Transfer from Sewer Pipes DC Fund 0 474,000 (474,000) 474,000

Total Capital Revenue (187,733) 379,569 (93,302) 364,079

CAPITAL EXPENDITURE

Waste water plant Renewals (As per Table 3 AMP) 13,907 12,240 1,667 12,240Pipe Upgrade 1 (100% funded by DC Fund) 0 209,000 (209,000) 209,000Pipe Upgrade 3 (100% funded by DC Fund) 0 265,000 (265,000) 265,000Irrigation Project (C/F from 2011/2012) 7,079 24,000 (16,921) 24,000


Closing Balance (2,755,783) (2,677,734) 395,952 (2,693,224)

46


Amberley Water

Operating Statement

OPERATING REVENUE

Rates 174,466 176,342 (1,876) 211,610Other Income 4,460 7,500 (3,040) 9,000

Total Operating Revenue 178,926 183,842 (4,916) 220,610


Employment Costs 16,810 28,957 (12,147) 36,196Contractors 6,901 5,833 1,068 7,000Purchases 9,463 9,250 213 11,100Rates (46) 1,700 (1,746) 1,700Electrical Repairs 4,640 833 3,807 1,000Pump/Motor Repairs 7,935 0 7,935 0Maintenance 0 4,167 (4,167) 5,000Other Authorities Charges 0 1,250 (1,250) 1,500Telephone & Alarms 209 500 (291) 600Consultants 6,934 0 6,934 0Water Quality Testing 11,591 10,000 1,591 12,000Electricity 37,009 30,833 6,176 37,000Insurance 2,470 8,600 (6,130) 8,600Vehicle & Plant 6,670 6,667 3 8,000Internal Interest Paid 22,784 26,064 (3,280) 31,277Council Overheads 34,790 34,784 6 41,740


Operating Surplus (Deficit) 10,765 14,404 (3,638) 17,897

Notes


47


Amberley Water (Cont'd)Capital Statement

Opening Balance (311,962) (311,962) 0 (311,962)

CAPITAL REVENUE

Surplus 10,765 14,404 (3,638) 17,897Transfer from Sewer Pipes DC Fund 25,000 (25,000) 25,000

Total Capital Revenue 10,765 39,404 (28,638) 42,897

CAPITAL EXPENDITURE

Commissioning of SH 1 Bore (100% funded by DCs) 0 25,000 (25,000) 25,000Renewal Reticulation (C/F) 0 5,000 (5,000) 5,000Rising Main Upgrade 0 177,500 (177,500) 236,500Upgrading 27,813 0 27,813 0SH1 - New - Passive 1,063 0 1,063 0New Asset Connections 4,825 0 4,825 0Amberley Water SH1 New Bore (Extras) 6,609 0 6,609 0


Closing Balance (341,507) (480,058) 138,551 (535,565)

48


Leithfield Beach Water

Operating Statement

OPERATING REVENUE

Rates 37,276 36,550 726 43,860Other Income 800 0 800 0Internal Interest Received 15 0 15 0



Employment Costs 3,869 7,042 (3,173) 8,803Contractors 2,892 167 2,725 200Purchases 58 458 (401) 50Rates 162 500 (338) 500Maintenance 2,811 2,500 311 3,000Telephone & Alarms 51 333 (282) 400Consultants 3,206 0 3,206 0Water Quality Testing 1,199 4,417 (3,217) 5,300Electricity 9,068 12,500 (3,432) 15,000Insurance 303 700 (397) 700Vehicle & Plant 830 833 (3) 1,000Internal Interest Paid 4,440 7,460 (3,021) 1 8,953Council Overheads 7,030 7,029 1 8,435



Notes

1 Internal Interest costs are lower than budget due to the supply not going into debt until later in the financial year.

49


Leithfield Beach Water (Cont'd)Capital Statement

Opening Balance 1,110 1,110 0 1,110

CAPITAL REVENUE

Surplus 2,172 (7,391) 9,563 (8,481)Total Capital Revenue 2,172 (7,391) 9,563 (8,481)

CAPITAL EXPENDITURE

Leithfield Bore 173,573 102,000 71,573 2 108,000Upgrading 164 0 164 0

Total Capital Expenditure 173,737 102,000 71,737 108,000

Closing Balance (170,455) (108,281) (62,175) (115,371)

Notes

2 Further costs were incurred in March.

50


Stormwater

Operating Statement

OPERATING REVENUE

Rates - Amberley Stormwater 200,508 195,594 4,914 234,713Total Operating Revenue 200,508 195,594 4,914 234,713


Dock Creek - Contractors 0 0 0 0Leithfield Outfall Drain - Contractors 4,852 5,000 (148) 5,000Leithfield Outfall Drain - Purchases 0 0 0 0Leithfield Outfall Drain - Rates 0 0 0 0Leithfield Outfall Drain - Consultants 0 0 0 0Ashworths Drains - Contractors 0 0 0 0Newcombes Drains - Contractors 5,430 4,000 1,430 4,000Other Amberley Drains - Contractors 1,293 2,000 (707) 2,000Amberley - Employment Costs 454 0 454 0Amberley - Purchases 180 0 180 0Amberley - Consultants 141,800 0 141,800 1 0Amberley - Other Authorities Charges 52,562 1,500 51,062 1 2,000Amberley - Rates 1,650 0 1,650 0Internal Interest 84,339 70,233 14,105 84,280Overhead Allocation Expenditure 10,710 10,708 2 12,850


Operating Surplus (Deficit) (102,762) 102,153 (204,915) 124,583

Notes

1 Further Consultants Costs and Ecan charges incurred during the first ten months.

51


Stormwater/Drainage/Land Protection (Summary) (Cont'd)Capital Statement

Opening Balance (211,610) (211,610) 0 (1,191,799)

CAPITAL REVENUE

Surplus (102,762) 102,153 (204,915) 124,583Total Capital Revenue (102,762) 102,153 (204,915) 124,583

CAPITAL EXPENDITURE

Detention Ponds 0 100,000 (100,000) 100,000Upgrading 38,194 145,500 (107,306) 194,000


Closing Balance (352,566) (354,957) 2,391 (1,361,216)

52


Amberley Beach Foreshore Protection

Operating Statement

OPERATING REVENUE

Rates - Amberley Beach Foreshore Protection 15,749 13,696 2,054 16,435Internal Interest Received 3,119 2,766 353 3,320



Direct Expenditure 0 37,500 (37,500) 1 45,000Internal Interest Paid 0 0 0 0Council Overheads 0 0 0 0



Capital Statement

Opening Balance 97,942 97,942 0 97,942

CAPITAL REVENUE

Surplus 18,869 (21,038) 39,907 (25,245)Total Capital Revenue 18,869 (21,038) 39,907 (25,245)

CAPITAL EXPENDITURE

Capital Projects 0 0 0Total Capital Expenditure 0 0 0 0

Closing Balance 116,811 76,904 39,907 72,696

Notes

1 Expenditure yet to be incurred.

53

AMBERLEY WARD COMMITTEE

RESERVES CONTESTABLE FUND

AS AT 30 APRIL 2013

Organisation/Project Total Amount Granted Spent to date - Payee Date Amount Balance Remaining

Leithfield Beach RRA (2008/09)

- Planting and Seats 6,400.00 AMBSEED - PLANTS 9/07/2008 1,863.56

TREES FOR CANTY - TREES 15/07/2008 296.89

OSBORNE - 4 PARK SEATS 14/08/2008 2,133.33

AMBSEED - ASSORTED NATIVES 22/11/2008 1,560.00

5,853.78 546.22

Amberley Beach Coast Care (2008/09) 2,500.00 WORKSINF - MILL & LEVEL SOIL AREA AT AMBERLEY BEACH 13/07/2009 1,189.68

WORKSINF -TIDY UP AMBERLEY BEACH 13/08/2009 2,000.00

TOPP EARTHMOVING - MACHINE & TRUCK HIRE 18/08/2009 549.33

3,739.01 (1,239.01)

Amberley Beach RRA (2008/09) 2,133.00 ASCHOFF - REIMBURSE EXPENSES 30/10/2008 153.85

ASCHOFF - IRRIGATION TUBING 11/12/2008 61.44

AMB MASONIC LODGE TRUCK LOADS OF MANURE 12/12/2008 130.00

ASCHOFF - REIMBURSE EXPENSES 17/02/2009 37.40

AMBSEEDL - ASSORTED NATIVE TREES 10/07/2009 1,863.11

TREES FOR CANTY - TREES 14/07/2009 371.20

AMBSEED - TREES 13/08/2009 53.33

2,670.33 (537.33)

Amberley Bowling Club (2008/09)

- Fertiliser & Hot Water Cylinder 5,250.00 PREBBLE - SEED FERTILISER ETC 18/09/2008 1,750.35

AMBBOWLS - CONTESTABLE FUND AMOUNT 20/10/2008 2,120.37

AMBBOWLS - CONTESTABLE RESERVE FUND 19/11/2008 1,379.28

5,250.00 0.00

Amberley Rugby Club (2008/09) 5,715.00 AMB RUGBY FOOTBALL CLUB - CONTESTABLE FUND 29/06/2009 5,715.00 0.00

Amberley Squash Club (2008/09) 7,795.00 STEVE INWOOD SQUASH COURTS - CLAIM 2 30/10/2008 7,795.00 0.00

54

Coulbeck Reserve (2009/10)

- Plantings 500.00 500.00

Leithfield Beach Playground (2009/10) 4,270.00 PHIL THE TOILER - PLAY GROUND - LUCAS DRIVE 20/08/2010 3,255.11 1,014.89

Amberley Daomin Pavilion Stage Work (2011/2012) 7,221.00 John Herber Ltd - Amberley Domain Pavilion Stage work 18/10/2012 7,221.00 0.00

Unallocated Funds

Balance of 2008-2009 207.00

Balance of 2009-2010 7,730.00

Balance of 2010-2011 8,333.33

2011-2012 Contestable Fund 9,445.67


42,382.67 42,382.67

TOTALS 84,166.67 41,499.23 42,667.44

Funded by:

2007-2008-2009 Contestable Fund 30,000.00





84,166.67

55


Date: 25 June 2013

Significant No Decision:

Over-expenditure on Sewer Pump Repairs/Replacement Budget

Recommendation THAT THE INFORMATION BE RECEIVED.

Executive Summary The sewer pump at Amberley Beach had to be repaired as a matter of urgency due to the high risk of pollution to the environment should the standby pump fail. The cost to carry out the repair was $4,850.00 excluding GST.

With the two pumps at State Highway 1 pump station being replaced, the total over-expenditure for Pump Repairs/Purchases on this budget General Ledger code will be $22,407.72

Pump Break-Down In April 2013, the sewerage pump in Amberley Beach failed and needed to be repaired. When the pump was extracted it was found to be clogged with rags. The pump was sent to the agent to be assessed and a quote was submitted for the repairs.

The report stated that most of the pump was in good condition and that it was still economical to repair. The cost to carry out the pump repair was $4,850.00 excluding GST. Due to necessity, it was decided to fix the pump urgently. The pump is currently being repaired.

The decision to go ahead with the repair is as follows; there is only one other pump working, thus creating a high risk of spillages and pollution to the environment.

Non-Budgeted Expense

There is no allowance made in the budget for these types of unforeseeable events. No identified projects can be cut or reduced this year to generate any savings to accommodate this over-expenditure, as it is close to the financial year end and the majority of funds have already been spent.

This pump has previously been taken out for the same reason; rags clogging in the pump. It is suggested that an information pamphlet be drawn up and circulated to the surrounding community to advise against this poor practice and resultant cost to the community.

It has also been noted that when the pump needs to be replaced, it is replaced with a pump designed to accommodate this type of waste.

Financial Considerations

Previous reports have been submitted informing the committee of pumps purchased for State Highway 1 Pump Station to the total of $17,557.72 with no budget. The total combined over-expenditure on this GL Code will

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be $22,407.72.

Report Prepared by:

Brett Beer Utilities Team Leader

Report Reviewed by:

David Edge Manager Roading and Utilities

Officer in Attendance: The Utilities Team Leader will be in attendance to speak to their report.

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Date: 25 June 2013

Significant No Decision:

Identifying the non-structural impacts of the 2010-2011 Canterbury earthquake sequence on the Hurunui District

Recommendation THAT THE INFORMATION BE RECEIVED

Background

The Community Development Advisor conducted a survey of residents in the Hurunui District and service providers to determine how the Canterbury earthquakes affected the district.

Limits of CERA

The area over which CERA has responsibility was defined under the Canterbury Earthquake Recovery Act 2011 using council boundaries. CERA covers Christchurch and the Selwyn and Waimakariri Districts.

The Hurunui District is outside the CERA zone, it was excluded from processes to determine the needs of the district and measures to address these needs

Key findings

• 400 claims were lodged with the EQC • Many claims were not lodged because people reported that they did

not feel they were entitled • Some attempted to lodge claims but were informed they were not

entitled as they were outside the CERA zone • Many social services were drawn from the Hurunui to the CERA zone

and have not returned • The Hurunui became a host community for people fleeing the CERA

zone • Newcomers to the district are unable to access the resources and

support mechanisms available in the CERA zone, exacerbating their sense of isolation

• Levels of stress continue to rise and are anticipated to worsen rather than improve, particularly amongst new arrivals

Consequences

Research and evidence unequivocally shows that trauma and stress, when left untreated ultimately places an unsustainable cost-burden on health care, social service, and welfare systems. Ultimately the community as a whole will suffer.

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Recommendations

• Greater assistance from and recognition by the RCPHO of the issues currently being faced by medical clinics.

• Greater funding for existent but under-resourced social services mandated to service the Hurunui

• Greater empowerment of and more investment in rural community organisations to respond to local needs rather than centralising core services in urban areas where economies of scale result in rural areas being sidelined

• Specific needs are in the area of drug and alcohol intervention, elderly services particularly in the Amberley Ward, and mental health care services .

• Government-level recognition of the critical role played by host communities following disasters

• Further research be undertaken to develop adequate preparation and appropriate post-disaster response strategies for communities that fall outside politically-defined management boundaries such as those used by CERA

The full report is available from http://www.hurunui.govt.nz/assets/Documents/Community-Development/Earthquake-Report.pdf,

Report Prepared by:

Sonny Whitelaw Community Development Advisor

Report Reviewed by:

Naomi Woodham Community and Information Team Leader

Officer in Attendance: The report author will not be in attendance at the meeting.

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http://www.hurunui.govt.nz/assets/Documents/Community-Development/Earthquake-Report.pdf

http://www.hurunui.govt.nz/assets/Documents/Community-Development/Earthquake-Report.pdf

Council Meeting Update May 2013 Below is a brief summary of the reports and discussions from the Council meeting of 30 May 2013. The Council meeting agenda can be viewed on the Council website at the link below:

http://www.hurunui.govt.nz/your-council/meeting-calendar/ (click on the relevant meeting) Hanmer Springs Thermal Pools & Spa Management Committee – Statement of Intent The Council approved the amended Hanmer Springs Thermal Pools & Spa Management Committee Statement of Intent, as recommended by the Strategy and Policy Committee. Cheviot Ward Committee – Co-opted Member The Council approved the appointment of Jeni Kydd as a member of the Cheviot Ward Committee. This is to fill the vacancy left by the resignation of Richard Maxwell. Exemption for Hurunui Holdings Limited Under Section 7(3) of the Local Government Act 2002 Hurunui Holdings Limited is a wholly owned subsidiary of the Council. In 2010, the Council liquidated any assets that the Company owned but held onto it due to a level of tax losses that may provide some benefit to the Council in the future. As it no longer trades, the Council can exempt the company under the Local Government Act, which means it is not required to prepare financial reports and be audited. The exemption is required to be reviewed on a three-yearly basis and the Council granted the exemption. Hurunui-Waiau Zone Committee Update The Council received its regular update on activities and key issues regarding the work of the Hurunui-Waiau Zone Committee. The Council was advised that the Committee was focusing its attention on the Waipara River at the moment. Draft Annual Plan Submissions Hearings Decisions The Council considered a report that highlighted the decisions made during the recent Draft Annual Plan submissions hearings and summarised the impact of those decisions. The Council confirmed the decisions with one amendment; that the $15,000 for design work on a new access road from Lake Taylor to Lake Sumner be removed from the budget. The Annual Plan will be formally adopted by the Council at its 27 June 2013 meeting. Proposed Draft Local Alcohol Policy The Council considered a report that described the steps undertaken to prepare a draft Local Alcohol Policy, in accordance with the requirements of the Sale and Supply of Alcohol Act 2012. The Council adopted the proposed draft Local Alcohol Policy as attached to the agenda report, subject to minor amendment, so that the community can be consulted via the Special Consultative Procedure. The consultation period will be from 8 June to 8 July 2013. Waipara Hall Detailed Engineering Evaluation A detailed Engineering Evaluation report for the Waipara Hall has been prepared and the hall's strength has been assessed at 16% of the New Building Standard. The Hall is classified as 'Earthquake Prone'. Critical structural weaknesses have been identified and strengthening work is recommended, however, no significant damage is evident. Continued occupancy is considered appropriate until strengthening is undertaken. The Government is currently reviewing the Building Act and is proposing that the current strengthening requirement remain in place. The possibility of exempting some low-use rural buildings from having to undertake strengthening work is being looked at as part of this review. The report outlined actions taken as a result of the Detailed Engineering Evaluation findings on the Hall. It recommended no further action at this time until the results of the Government's review of the Building Act are known.

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http://www.hurunui.govt.nz/your-council/meeting-calendar/

Local Government Infrastructure Efficiency Expert Advisory Group Report As part of the Government’s 2012 ‘Better Local Government’ reform package, an expert advisory group was formed to explore and report on ways to better manage the costs of local government infrastructure. The expert advisory group’s report has now been released and was attached as an appendix. Sixty-three recommendations have been made to the Government and Cabinet will consider these in conjunction with policy recommendations from other local government reviews. Cabinet’s decisions will follow through into a Local Government Bill expected by 30 September 2013, with any new legislation being enacted in the first half of 2014. Approval to Tender the Contract for the Provision of Waste and Recycling Services in Hurunui The Council gave approval for officers to advertise the contract for the ‘Provision of Waste and Recycling Services’ in early June 2013. The Council has worked with Council’s solicitors to produce the Request for Tender and Draft Contract, to ensure each tenderer is treated fairly and Council’s objectives to obtain the best outcome for all residents and ratepayers is achieved. The Council agreed to the recommended weighting of the assessment criteria, subject to some amendments being made by officers. The Council approved the Request for Tender and draft contract documents and appointed a working group of Councillors R Black, M Black and Davison (with Mayor Dalley as backup if needed) to assess the tenders received. Deputation Mr Wayne Hawker addressed the Council and questioned why local Hanmer Springs Ward amenity rates were charged against his family’s property at Boyle River, when he perceived there to be no direct benefits to them. The Council listened to his concerns and a formal response will be provided in due course.

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Strategy & Policy Committee Meeting Update – May 2013 Below is a brief update on the reports and discussions from the Strategy & Policy Committee meeting of 16 May 2013. The Committee meeting agenda and reports can be viewed on the Council website at the link below: http://www.hurunui.govt.nz/your-council/meeting-calendar/ (click on the relevant meeting) Manager Amenities and Special Projects Update The Manager Amenities and Special Projects provided for the Committee’s information, progress on his current work programme to the end of April 2013. Sale of Unformed Legal Road The Committee approved the stopping and subsequent sale of the portion of unformed legal road that traverses the property at 117 Grassington Road, Rotherham, subject to the adjacent landowner being directly informed by the Council of the intention to do so. The Committee was informed that some buildings currently sit on the unformed road due to historical oversights and this means technically any future building consents cannot be issued. The Committee was informed that there is no obvious need for people to use this section of unformed legal road and it was more pragmatic to stop the road and sell it to the adjacent landowner than having it relocated away from the buildings. Prior to the decision, the Committee discussed the principles and issues related to public access and stopping unformed public roads and it noted these decisions were not made lightly. Waste and Recycling – Update The Committee received a comprehensive review of the Waste and Recycling activity in the district as at the end of March 2013. The Committee was advised that most recently, the work programme has included managing the change of contractual arrangements for Amberley transfer station, writing the upcoming waste and recycling contracts and working with the Ministry for the Environment and other Canterbury Councils to implement and run the TV Take-back Programme in the Hurunui. Waste disposal and recycling in Hurunui continues to be very busy and the diversion of waste from landfill for recycling is increasing. Councillors congratulated officers on how well run the transfer stations were throughout the district, with particular mention of Culverden, Waiau, Cheviot and Hanmer Springs. Emergency Management Activities/Projects Update The Committee received an update on the recent activity and developments within Civil Defence Emergency Management and Rural Fire and the 14 significant activities/projects that Hurunui Emergency Management is currently engaged in. Quarterly Report: 1 July 2012 to 31 March 2013 The Committee received the third quarterly report for the current financial year covering the period from 1 July 2012 to 31 March 2013. The report provided year to date information about how the Council is performing against the performance measures in the Hurunui Community Long Term Plan 2012-22. The report also provided financial year-to-date information against the budget and a progress update on projects for the year. Hanmer Springs Thermal Pools & Spa Management Committee – Statement of Intent The Committee considered the amended Statement of Intent for the Hanmer Springs Thermal Pools & Spa Management Committee and recommended it to the Council for approval.

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http://www.hurunui.govt.nz/your-council/meeting-calendar/

Local Authority Elected Member Remuneration Setting 2013 The Committee received the information in the report with respect to the Remuneration Authority’s review of the remuneration setting for local government elected members. The Authority has released its final report, which was attached as appendix 1 to the report. The new approach will take effect immediately after the elections in 2013. Presentations

1. Hanmer Springs Thermal Pools & Spa Management Committee

Tony Sewell, Deputy Chairperson and Graeme Abbot, General Manager, Hanmer Springs Thermal Pools & Spa Management Committee were in attendance and gave a presentation on business activity for the Thermal Pools. This was one of two regular presentations given to the Strategy and Policy Committee each year. Grant Lilly, Committee Chairperson, could not attend and gave his apologies.

2 Residents’ Satisfaction Survey

Karen Selway, Opinions Market Research Ltd, provided a presentation on the results of the 2013 Residents’ Satisfaction Survey. She explained the survey details and the methodology used. The survey was conducted between 21 February and 20 March 2013. The survey results can be found on the Council website at this link: http://www.hurunui.govt.nz/news-and-views/council-news/high-level-of-satisfaction-with-council-continues-2/

3. Presentation on Collaboration between the Regional and District Councils

Judith Batchelor, Manager Environmental Services and Andrew Parrish, Seconded Planner (Canterbury Regional Council) presented to the Committee the presentation they recently gave to the Planning Institute Conference on the above topic.

Discussion with Canterbury Regional Council Commissioner The Council received its quarterly visit from Commissioner David Bedford. These visits from the Commissioner are an opportunity to talk about shared issues and to improve the ongoing relationship between the Canterbury Regional Council and the Hurunui District Council. The main issues discussed were: • A report back from the last discussion, in particular possible responses to the impacts

that willows in rivers are having on roads and bridges; concerns about specific cases of dairying impacts on local waterways; and a further update on the response to Chilean Needle Grass in the district.

• Flood zone planning issues and the implications for the District Plan Review; • Flooding risk to Waiau township; and • KiwiRail’s lack of weed-spraying on its rail corridors in the district.

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http://www.hurunui.govt.nz/news-and-views/council-news/high-level-of-satisfaction-with-council-continues-2/

http://www.hurunui.govt.nz/news-and-views/council-news/high-level-of-satisfaction-with-council-continues-2/