AMERICORPSSITE SUPERVISOR ORIENTATION

2013-2014 Program Year

Welcoming

Looking forward to a year of partnership in

service.

Presentation Outline/Logistics

Staff Contacts Timeline Member Benefits/Responsibilities Role of Site Supervisor Inclusion Practices/Prohibited Activities and Position

Descriptions Communications and Paperwork Performance Measurement and Evaluation Send Off and Questions

JVC Northwest Staff Contacts

Main Contact Regional Program Coordinator - formerly known as Area Director

See next slide…

Other Program Staff

JV Program ManagerProgram Assistant

Julia PetersRachel Mathiowetz

AC Specific Staff AC Program ManagerAdministrative Assistant

Mary HegelHilary Titus

Julia

Mary Hilary

Rachel

Program Coordinators

Retreat Region/Locale Program CoordinatorAlaska • Anchorage, Bethel, Juneau, Sitka Sally Koch

Big Sky• Ashland, Billings, Hays, Missoula, St. Xavier Megan Bell

Cascades• Portland• Gray’s Harbor, Gresham, Portland• Hillsboro, Seattle, Tacoma

Julia PetersChloe RicoMoryah Schindler

Mountain West• Boise, Spokane• Hood River, Yakima, Wenatchee and Omak

Matt SalazarStephen White

Meg

A Beginning Timeline

August 5th-10th: JV member Orientation in OR

August 14th (Wednesday): First day of service

September/October: Fall area visits

October/November: 1st JVC Northwest Retreat

Mountain West/Cascades: Oct. 25th-28th

Big Sky/Alaska: Nov. 1st-4th

December 2nd: Agency Application Deadline (2014-15)

Member Responsibilities

1700 hours of service

Full year of service

(to the contract date, July 31st for most)

Participation in national days of service

Participation in JVC Northwest retreats

Duties outlined in position description

Performance measure reporting

Member Benefits

Living Allowance and Ed Awards 10 days leave from service

(Not “vacation” and cannot count service hrs) Health Insurance

JVC NW offers coverage Worker’s Compensation

JVC NW covers all JV/ AmeriCorps members Please notify us immediately in the event of an

injury at your service site!

Role of Site Supervisor

Mentorship & Supervision

Member training at service site (send to Mary)

Weekly meetings for instruction/guidance/processing

Uphold member contract (service dates, prohibited activities, etc.)

Approval of timesheets in OnCorps

Performance evaluations

Mandatory Meetings (this orientation, fall area visit, performance

measure training)

Inclusion Practices

JVC Northwest supports inclusion practices.

Provide reasonable accommodation for members with

disabilities.

Focus on the Position Descriptions (pre and post interview)

Use inclusive language

Go over position description and essential tasks

Resource: http://www.serviceandinclusion.org/

Prohibited Activities

Code of Federal Regulations (45CFR § 2520.65)

Applies to JV AmeriCorps…

Staff

Members

As well as volunteers they recruit/manage

Online: http://www.ecfr.gov

Also in your Site Supervisor Handbook

§ 2520.65 What activities are prohibited in AmeriCorps subtitle C programs?(a) While charging time to the AmeriCorps program, accumulating service or training hours, or otherwise performing activities supported by the

AmeriCorps program or the Corporation, staff and members may not engage in the following activities:

(1) Attempting to influence legislation;

(2) Organizing or engaging in protests, petitions, boycotts, or strikes;

(3) Assisting, promoting, or deterring union organizing;

(4) Impairing existing contracts for services or collective bargaining agreements;

(5) Engaging in partisan political activities, or other activities designed to influence the outcome of an election to any public office;

(6) Participating in, or endorsing, events or activities that are likely to include advocacy for or against political parties, political platforms, political candidates, proposed legislation, or elected officials;

(7) Engaging in religious instruction, conducting worship services, providing instruction as part of a program that includes mandatory religious instruction or worship, constructing or operating facilities devoted to religious instruction or worship, maintaining facilities primarily or inherently devoted to religious instruction or worship, or engaging in any form of religious proselytization;

(8) Providing a direct benefit to—(i) A business organized for profit;(ii) A labor union;(iii) A partisan political organization;(iv) A nonprofit organization that fails to comply with the restrictions contained in section 501(c)(3) of the Internal Revenue Code of 1986 except that

nothing in this section shall be construed to prevent participants from engaging in advocacy activities undertaken at their own initiative;(v) An organization engaged in the religious activities described in paragraph (g) of this section, unless Corporation assistance is not used to support

those religious activities; and

(9) Conducting a voter registration drive or using Corporation funds to conduct a voter registration drive;

(10) Providing abortion services or referrals for receipt of such services; and(11) Such other activities as the Corporation may prohibit.

(b) Individuals may exercise their rights as private citizens and may participate in the activities listed above on their initiative, on non-AmeriCorps time, and using non-Corporation funds. Individuals should not wear the AmeriCorps logo while doing so.

Additional Notes on Positions

Non-displacement and non-duplication

No money handling

Non-clerical and non-administrative roles only allowed if directly support program activities

No fundraising some exceptions for limited in-kind

Notes on “red flag language”

Communications

Please check emails

Please put jvcnorthwest.org on your safe

list

JVC Northwest’s primary form of contact

Notify of change in:

Site Supervision

JV AmeriCorps member position/schedule

JV AmeriCorps Identity

Poster of the Service Site

Participation in National Service days of recognition and of service National Day of Service and Remembrance (Sept. 11th) Make a Difference Day (October) Martin Luther King, Jr. Day of Service (January) AmeriCorps Week (mid-March) Cesar Chavez Day (March) Earth Day/Arbor Day/Global Youth Service Day (April)

Networking /collaboration with AmeriCorps programs

Jesuit Volunteer AmeriCorps member in publicity

Paperwork Schedule

Thanks for helping keep

us AmeriCorps

grant compliant!

Site Supervisor Contract (8-2-2013)

Placement Agreement (8-30-2013)

Approve timesheets in OnCorps (monthly)

Site Monitoring Tool (fall area visit)

Midterm member evaluation (February)

End of the year member evaluation (July)

End of the year survey (July/August)

Timesheets in OnCorps

Instructions and new sign in and password will be sent for 2013-2014 year in late August

Please take time to review hours carefully Hours need to be entered and approved after

completion (i.e. no early submissions) AmeriCorps service not considered employment…no

hours for vacation, sick leave, etc… also no lunch

Performance Measures

Education and Health placements will be notified

Capacity Building (everyone else) Questions, please make time to

check in with Mary Additional webinars will be held

once tools have been finalized. Also will cover the year of evaluation.

Evaluation

External Impact Evaluation

required for our grant.

Asking agency support in

the coming year

data collection

Goes beyond performance

measurement.

Focus on capacity building

Our Evaluators Kimberly Firth, Leonard

Research & Evaluation, LLC Audrey Block, Impactivism

Send off & Next Steps

New members arrive Wednesday, August 14th! Site Supervisor Contract will be emailed soon.

Return and signed and dated by August 2nd. Email mhegel@jvcnorthwest.org member training done at

your site (can be post training) Member contract (with updated position description) emailed

after orientation Placement Agreement

Will be sent out in July and is due 8-30-2013 Performance measure training will be in Aug./Sept.

Questions

We welcome your questions!

If particular to your agency, please ask contact us after the webinar. 503-335-8202 mhegel@jvcnorthwest.org jpeters@jvcnorthwest.org