smsi (swedish multi sector invoice) freight invoice profile 2.1 (based on global invoice message...

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SMSI (Swedish Multi Sector Invoice) Freight Invoice Profile 2.1

Based on Global Invoice Message 2.0

www.beast.se www.odette.se www.swedfreight.se

SMSI (Swedish Multi Sector Invoice) Freight Invoice Profile 2.1 (Based on Global Invoice Message 2.0)

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SMSI (Swedish Multi Sector Invoice) Freight Invoice Profile 2.1

Based on Global Invoice Message 2.0

International Copyright Information This manual is subject to International Copyright as shown herein and unauthorized reproduction is not permitted. Contact one of the associations below to discuss reproduction permission. If translated, this manual has been translated and published for guidance only and is intended to help the understanding of the official English version. AIAG Copyright and Trademark Notice: The contents of all published materials are copyrighted by the Automotive Industry Action Group unless otherwise indicated. Copyright is not claimed as to any part of an original work prepared by a U.S. or state government officer or employee as part of the person’s official duties. All rights are preserved by AIAG, and content may not be altered or disseminated, published, or transferred in part of such content. The information is not to be sold in part or whole to anyone within your organisation or to another company. Copyright infringement is a violation of federal law subject to criminal and civil penalties. AIAG and the Automotive Industry Action Group are registered service marks of the Automotive Industry Action Group. © 2004 Automotive Industry Action Group Japan Automobile Manufacturers Association (JAMA) Copyright Notice: © 2004 Japan Automobile Manufacturers Association, Inc. Japan Auto Parts Industries Association (JAPIA) Copyright Notice: © 2004 Japan Auto Parts Industries Association Odette Copyright Notice: © 2004 Odette International Limited - All rights reserved. Odette Sweden Copyright Notice: © 2004 Odette Sweden - All rights reserved. BEAst Copyright Notice: © 2006 BEAst- All rights reserved. Transportindustriförbundet Copyright Notice: © 2006 Transportindustriförbundet - All rights reserved.

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Table of Contents

FOREWORD 4 Maintenance Publications 5

Acknowledgements 6

SECTION 1: INTRODUCTION 7

1.1 Problem Statement 7 1.1.1 Business Opportunity 7 1.1.2 Problem Statement 7 1.1.3. Scope 7 1.1.4. References 7

1.2 Introduction to the Modelling Approach 8

1.3 Stake holder’s Needs 8

SECTION 2: BUSINESS PROCESS MODEL 9

2.1 Business Domain 9

2.2 Invoice Business Process 12 2.2.1 Business Process: Carrier-Initiated Invoice 14 2.2.2 Business Process: Supplier-Initiated Invoice 16

SECTION 4: UN/EDIFACT MESSAGE IMPLEMENTATION GUIDELINE 17

4.1 Structure / Table of Contents 19

4.2 Branching Diagram of Used Segments and Segment Groups 24

4.3 Segment details 34

5.1 Invoice Profile 141 5.1.1 This message covers the invoicing function using one of the following processes. 141 5.1.2 Invoicing EU Directive 77/388/EC 143 5.1.3 Example Message for a Freight Invoice 146

5.2 Profile Chart 148

APPENDIX 1: MAINTENANCE REQUEST FORM 149

APPENDIX II: USED CODES 150

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FOREWORD The global invoice project was started as a joint effort of AIAG, JAMA-JAPIA, and Odette to elaborate a harmonised electronic invoicing message as a common standard for global use in the automotive industry. Participants in the project team are experts from automotive manufacturers and their suppliers as well as representatives of fiscal authorities, EDI and modelling experts. Business experts in the project team were interviewed. Based on this information the business process was analysed and UML models of the process and connected activities were created. From these models the necessary data structures were derived. The EDIFACT - standard was chosen as basis for the final electronic message. Included in the document are a description of the process and its variants, UML-model diagrams and a message implementation guideline for the EDIFACT message. SMSI (Swedish Multi Sector Invoice) SMSI has been developed together by three user organisations in Sweden representing automotive, building & construction and transports. The organisations behind are

Odette Sweden BEAst, Bygg- och Fastighetssektorns Elektroniska Affärsstandard Sveriges Transportindustriförbund

The idea behind SMSI is to help in harmonising e-invoicing across business sectors like automotive, building & construction and transports. In every company there is more than one kind of purchasing procedure, some procedures or more general and others are more specialised and linked to a specific business situation. SMSI responds to cross-sector common requirements applied in:

o Purchase for manufacturing with the exception of highly specialised logistics flows o Purchase of non-production items like supply of office products, maintenance products

etc o Purchase of services like transports o Billing invoices (telecom services, energy supply services, etc)

The SMSI project started as a joint effort to adapt to the new European legislation on invoicing and VAT. The results are common implementation guidelines for SMSI based on the automotive Global Invoice Message 2.0 and these are published in this document. The present version is the 2nd one of this document. The main changes are the following:

o Currency information is handled in a somewhat different way (as an exemple some codes in CUX have been changed)

o Some minor errors in the previous version have been corrected o The VAT exempt codelist has been updated

Complementary information about this specification is available on the following links:

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www.beast.se www.odette.se www.swedfreight.se Maintenance Publications The SMSI project has established a maintenance procedure. Please refer to the Maintenance Request Form at the back of this document to submit a request. Addresses: BEAst Vasagatan 52 111 20 Stockholm tel. +46 (070) 663 32 19 www.beast.se e-mail: kansli@beast.se Sveriges Transportindustriförbund Sveriges Transportindustriförbund Box 5384 (Storgatan 19, Plan 5) 102 49 Stockholm tel. +46 (08) 762 71 00 fax +46 (08) 611 46 99 www.swedfreight.se e-mail: mikael.kilander@schenker.com Odette Sweden AB Box 26173 (Karlavägen 14A) SE-100 41 Stockholm, Sweden tel +46 (08 ) 700 41 20 fax +46 (08) 791 23 11 www.odette.se e-mail: sten.lindgren@odette.se

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Acknowledgements The following people and organizations have contributed to the content of Global Invoice Message 2.0. AIAG

Patricia Mariles PeopleSoft Incorporated Robert Mulvey Dana Corporation, Victor Reinz Division Patricia Toufar Infor

JAMA Yoshikazu Shiozawa Toyota Motor Corporation Masanori Oosawa Fuji Heavy Industries,Ltd. Takahiro Suzuki Yamaha Motor Co.,Ltd Takanori Yamakawa Isuzu Motors Co.,Ltd. Yasuhiko Miyazawa Isuzu Motors Co.,Ltd. Takayuki Oda Hino Motors Co., Ltd. Eiji Hokada Hino Motors Co., Ltd. Sadako Hasunuma Nissan Diesel Motor co., Ltd.

JAPIA Yoshiyuki Iwatomi Calsonic Kansei Corporation

ODETTE Per-Olof Frantzen Volvo IT Kirsten Scheffler BMW AG

OTHER David Watt HM Customs and Excise Jörg Walther Gefeg mbH

SMSI (Odette Sweden, BEAst, Transportindustriförbundet) The following have contributed to the content of the current version of SMSI (Swedish Multi Sector Invoice) Implementation Guidelines. Anna Lundberg, Scania Fredrik Andersson, Volvo IT Lena Odelberg, AB Volvo Mikael Kilander, Schenker Per-Lennar Persson, BEAst Per-Olof Frantzén, Volvo IT Sören Lennartsson, SFTI Stefan Sahlin, Scania Sten Lindgren, Odette Sweden

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SECTION 1: INTRODUCTION The SMSI specification is a cross-sector specification that has been developed by automotive, building & construction and transports sector representatives. SMSI builds on a global automotive specification and therefore some of the wordings in this specification refer back to the original document where many references are made to automotive environment. For the sake of clarification these references have been kept in the SMSI specification, as could be seen in Section 1. 1.1 Problem Statement 1.1.1 Business Opportunity Any industry can reduce its costs by developing a common recommended business practice through the electronic exchange of Invoice Business Information. By being early to market, we hope to have industry participants adopt this practice. In the process of supply and usage of goods there is one point in time when one party must accept financial liability for the goods that have been either ordered or received or consumed. The process of generating and transmitting the according statement is called the invoicing process and communicates that funds are due for material/services. 1.1.2 Problem Statement The data model shall contain these core components that are absolutely essential for the purpose described above. In addition, it will contain all data that might be necessary for legal or business reasons in certain regions, countries, or companies. Although our final deliverable is an EDIFACT message implementation guideline, the technology of describing the process and data also enables any interested organisation or party to derive other compatible EDI-structures, for instance, XML-Schemas. 1.1.3. Scope The project describes the invoicing process and its variants. It considers the legal statement and, to a certain extent, arguments or corrections of an invoice. It does not explain thoroughly the process that leads to a business relationship between the parties and the actual supply. In detail the following functions will be in the scope of the INVOIC business domain:

• Traditional, supplier initiated invoice • Self-billing invoice

The following tasks will not be in the scope of the INVOIC business domain:

• Reconciliation of an inaccurate invoice (commercial dispute) • European and North American payment/remittance procedures

Compared with Global Invoice version 1, the following major changes / extensions apply:

• Additional information according to the Sixth European Union directive regarding tax exemption and special procedures.

• Several references to other business documents have been added on header and item level to enhance the business process traceability.

• The Tax Representative Party has been added. 1.1.4. References

• UN/EDIFACT INVOIC Message (D03A) • UN/CEFACT's TMWG N090 Unified Modelling Methodology

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1.2 Introduction to the Modelling Approach This specification is based on a modelling approach. However in this version the model is not presented due to formal reasons. There are still some Change Requests on the Global Invoice V2 message that have not yet been formally approved. Chapter 2 and 3 are therefore excluded in this version of the document and will be published later. In a continuous effort to attain global EDI harmonisation using UN/EDIFACT messages, this document is based on UN/CEFACT N090 Unified Modelling Methodology. The N090 guideline provides a process for message development with the facilitation of UML. The initial step is to create Business Domain Use Case Diagrams. From these diagrams, Use Case Descriptions are constructed that lead to the Activity Diagram. Once these works are complete, with the means of data –modelling, the data structure for generating user documentation and technical specifications is created. This data model can be translated into UN/EDIFACT syntax, XML, and future data exchange formats. The project also used the Business Process Worksheet templates recommended by UN/CEFACT's BPMWG. 1.3 Stake holder’s Needs Customer Expectations

• Trading partner agreements must be established. This includes the transport protocol that is vital in understanding the wrappers/enveloping, response requirements, syntax, and message format.

• Accept liability only for material /service provided according to orders sent and prices agreed upon.

• Generation of a business document that fulfils all legal and tax requirements • Reliable flow of business instructions, material and/or services as necessary for the

ongoing production process. Supplier Expectations

• Trading partner agreements must be established. This includes the transport protocol, which is vital in understanding the wrappers/enveloping, response requirements, syntax of the message, and message format.

• Being accurately paid for material and service. • Generation of a document that fulfils all legal and tax requirements. • Reliable flow of business instructions in order to enable the sales and delivery of

material and/or services on an established contractual base. This information must also conform to legal requirements in order to enable the invoicing process and financial claims.

Stakeholders Outside of the Business Domain Anyone not involved in the financial reconciliation process is outside this domain, such as engineering and manufacturing related personnel.

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SECTION 2: BUSINESS PROCESS MODEL 2.1 Business Domain

Process Business

Marketing Ordering Distribution Settlement Regulatory

Manufacturing

Financial Retail Transport Invoicing Invoicing Services

Table 1: Business Domain Matrix The Freight Invoicing business process as described in this documentation is considered mainly as part of the Transport business and belongs to the settlement and regulatory (for taxation) processes. Form: ebXML Business Process WS::BPS1 - Business Domain Worksheet

1. Invoicing Domain

Name Provide a name for the reference model. You can use an existing reference model such as the Supply Chain Council or the Porter's Value Chain or create your own name. Invoicing

Description A brief summary of this domain. Business domain of an enterprise that is responsible for the calculation, storage, and communication of liabilities or claims due to transport services delivered or received.

Industry Segment Provide the name of the industry segment that this business applies to. Search the businessprocess library for a list of possible industry segments. If the industry segment does not exist, then provide an appropriate name/label for the industry segment. Multi sectors (Automotive – Building & construction – Transport –Supply chain)

Business Areas List the business areas within the scope. A business area is a collection of process areas. A process area is a collection of business processes. You may wish to refer to the ebXML Catalog of Business Processes that provides a list of normative categories that may be used as business areas. Accounting

Business Justification Provide the business justification for the collection of business processes Accounting data have to be updated (creditors and debtors ledger), taxation requirements and forecast of cash flow.

Category Schema Provide the name of the categorization schema used to reference use cases.

Stakeholders Identify the practitioners that care about the definition of this business domain. At this level, this is likely to be some participants in an industry group (perhaps a standards body or an enterprise). These are the people who will define the BRV.] Odette – Transportindustriförbundet (Swedish International Freight Association) – BEAst (The e-Business Association in Sweden for building & construction) European taxation authorities (represented by HMCE)

Table 2: Business Domain Worksheet

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Agreement

Booking/Instruction

Shipment

Invoice

Carrier/Forwarder(Seller) Actor

Third Party Actor

Transport Service Buyer

Use Case Diagram:General View on Business Process

A Booking/Instruction business process includes generally

-a Booking/Instruction process ( establishment of business relationship and exchange of shipment data)

-a shipment process ( ordered shipment are physically brought to the Buyer)

-an invoice process ( based on confirmed shipment data, the Buyer becomes liable for payment)

At least a buyer and supplier are included in the business process. One more third parties may be involved

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2.2 Invoice Business Process Form: ebXML Business Process WS::BPS2 - Business Process Worksheet

2. Invoice Business Process

Name Provide a name for the business process. This should be a name identified on the form "Identify Business Process" and on a "Describe Process Area" form. Invoice BP

Description [A plain text explanation of the purpose and behaviour of the Business Process] The invoice issuer generates a detailed statement of trade accounts payable (invoice message) based on existing contracts and/ or actually supplied services. The invoice recipient reconciles the statement of trade with the appropriate agreed pricing model, quantities and services, updates his own accounting system and finally makes payment remittance based on the same.

Definition A set of simple sentences that state the actions performed as part of the business process.

Business Requirements The list of business requirements that apply to this business process. The format of requirement definition is covered (as shown in Annex 4, Business process Specification Template, in the UMM). Economic event: goods or services have been provided / received in accordance with economic commitments (contracts). Economic resources: Goods- and passenger transport services Partner: Carrier/Forwarder, Transport Services Buyer

Participants List the type of partners involved in the business process. E.g. manufacturer, supplier, customer Carrier/Forwarder(Seller) roles ====================== - Carrier/Forwarder: The party providing Transport services. - Payee: Recipient of the funds. (e.g. payment) - Ship-From: Identification of the party from where goods will be or have been shipped. Transport Services Buyer roles =======================

- Transport Services Buyer: Party mentioned in the transport document, which by contract with a carrier sends goods with that carrier. (also known as Consignor/ Ship from) - Ship-to/Consignee: Party mentioned in the transport contract by which goods are to be received. - Invoicee: Party to whom an invoice is issued - Delivery Party: Party to which goods are being delivered, if not identical with Ship-to. Intermediary (Third party) ===================== A commercial party who provides services to customers, suppliers, or authorities within the international supply chain: - Financial institution - Agent: Party authorised to act on behalf of another party - Broker or Sales office: Party acting in the name of the Seller or as a broker or as sales office.

Preconditions Preconditions are the rules for defining the conditions that must be true for the context that this process is conducted within. These rules are constraints that must be satisfied before instantiating or initializing the business process thus ensuring that the proper

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context for the process has been established. A contract framework is established. Specification of transport and services are agreed upon.

Begins When Identifies the event(s) from that start this business process. The Transport Services Buyer places a Transport Booking/Instruction (sends it to the Carrier/Forwarder(Seller)).

Ends When List all the event(s) that causes normal completion of the business process. The invoice is submitted and there are no arguments (commercial dispute).

Exceptions List all exception conditions (events) that will cause the business process to terminate before its normal completion.

Post-conditions Post-conditions are the rules for defining the conditions that must be true for the localized context that exists after the business process completes. These rules are constraints that must be satisfied after the business process thus ensuring that the proper update to context of the parent process has been occurred. Payment

Supporting BC and BP List the business collaborations and business processes that support (are part of) this business process. Carrier/Forwarder initiated Invoice -Standard commercial invoice -Self billed invoice (SBI)

Table 3:

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2.2.1 Business Process: Carrier-Initiated Invoice Form: ebXML Business Process WS::BPS3 - Business Collaboration Specification

3. Carrier/Forwarder Initiated Invoice (1)

Collaboration Specification Name Provide a name for the Business Collaboration Carrier/Forwarder-Initiated Invoice

Collaboration Specification Type [Choice between Business Collaboration, Business Collaboration Protocol or Business Transaction Specification Business Transaction Specification

Description A plain text explanation of the purpose and behaviour of the Business Collaboration Carrier/Forwarder presents to Transport Services Buyer a detailed statement of trade account payable (invoice message). The Transport Services Buyer reconciles the statement of trade with the appropriate agreed pricing model and makes payment remittance based on the same.

Definition A set of simple sentences that state the actions performed as part of the business process. Transport booking/instruction based on planned Despatch. Based on the agreed contract and demand instructions, Transport Services Buyer sends a transport booking to the carrier. Carrier/Forwarder sends a booking confirmation back to the Transport Services Buyer. Carrier/Forwarder picks up the goods. In some cases a proof of collect could be sent. (Status message). When Carrier/Forwarder delivers goods at final destination a proof of delivery could be sent to the Transport Services Buyer. (Status message) Transport Services Buyer verifies receipt of the Service. Issue Invoice For each conveyance to a unique destination, a unique identification number is assigned (e.g., shipment, proof of delivery). An invoice is generated to correspond to that unique identification number. The invoice should be Issued by the Carrier/Forwarder to the Transport Services Buyer. Reconciliation with Transport services Ship-to performs reconciliation of shipment for that unique identification number. Discrepancies are noted and the Carrier/Forwarder is advised. Transport Services Buyer and Carrier/Forwarder agree on adjustments of invoice amount based on contract terms. Update the creditor's ledger.

Participants List the type of partners involved in the business process. E.g. manufacturer, supplier, customer Transport Services Buyer, Carrier/Forwarder(Seller) Ship-to (consignee), Ship-from (consignor)

Preconditions Preconditions are the rules for defining the conditions that must be true for the context that this process is conducted within. These rules are constraints that must be satisfied before instantiating or initializing the business process thus ensuring that the proper context for the

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process has been established. Contracts are in place with agreed upon pricing model. Carrier/Forwarder booking instructions and ships accordingly. Ship-to receives goods and documents receipt.

Begins When Identifies the event(s) from that start this business process. Carrier/Forwarder ships goods or provides services.

Ends When List all the event(s) that causes normal completion of the business process. The invoice is submitted and there are no arguments (commercial dispute).

Exceptions List all exception conditions (events) that will cause the business process to terminate before its normal completion. Commercial dispute, bankruptcy

Post-conditions Post-conditions are the rules for defining the conditions that must be true for the localized context that exists after the business process completes. These rules are constraints that must be satisfied after the business process thus ensuring that the proper update to context of the parent process has been occurred.

No remarks

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2.2.2 Business Process: Supplier-Initiated Invoice

Transport Booking

Transport Service Buyer Carrier/Forwarder (Seller)

Shipment instruction

Booking confirmation

Booking receipt

Booking confirmation

Transportation

Issue invoice message

Pick up goods IFTSTA

Commercial dispute claim

---------------------------------------------------------------- ----------------------------------------------------------------------

Logistics dept.

Activity Diagram : Supplier -Initiated Invoice

Financial dept

IFTMBC

Verify Invoice

(Not ok)

Ship-To

Receiving Goods

Quantity Control

INVOIC

IFTMBF/IFTMIN

Update debitors ledger Corrective action

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SECTION 4: UN/EDIFACT MESSAGE IMPLEMENTATION GUIDELINE The message implementation guideline describes how the semantic content is being applied to the D.03A UN/EDIFACT standard message INVOIC. It contains four different reports:

- A structure / table of contents report, which gives an overview of the segments and segment groups used in the message and their semantic usage.

- A branching diagram, which displays the structure in a different view. - A segment details report, which explains the used segments in detail. - A code lists report, which lists for each coded data element the applicable codes

within the framework of this implementation guideline. The original status information assigned by the UN/EDIFACT standard is expressed as follows: UN/EDIFACT Implementation Status M M - mandatory within the scope of next higher hierarchy level (composite

data element, segment, segment group, or message) N - not used (applies only to component data elements), due to be

subordinate to a not-used composite data element this component data element is not used

Status C R - required within the scope of next higher hierarchy level (composite data element, segment, segment group, or message)

O - optional within the scope of next higher hierarchy level (composite data element, segment, segment group, or message)

D - depending; rules are described in the comment N - not used

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Reading aid for the segment details report

User assigned names for segment groups and segments to express the semantic content.

UN/EDIFACT standard name of the segment

Status and occurrence information for segment groups and segments

Segment group and segment tag

Applicable codes

Sequential number within the implementation guide

Counter of the segment within the UNSM

Remarks and comments Note: Blue remarks show the original description of an object as contained in the data model.

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4.1 Structure / Table of Contents Counter No. Tag St Rep Content

0010 01 UNH M 1 Message header 0020 02 BGM M 1 Beginning of message 0030 03 DTM R 1 Message date 0030 04 DTM D 1 Horizon start date 0030 05 DTM D 1 Horizon end date 0070 06 FTX D 3 Legal info free text 0070 07 FTX C 2 Free text Invoice Instruction 0120 SG1 O 13 Other Reference 0130 08 RFF M 1 Reference number 0220 SG2 R 1 Buyer 0230 09 NAD M 1 Buyer 0270 SG3 O 4 Buyer's reference number(s) 0280 10 RFF R 1 Buyer's reference number(s) 0270 SG3 R 1 Buyer's VAT number 0280 11 RFF M 1 Buyer's reference number(s) 0330 SG5 O 1 Buyer's information contact 0340 12 CTA M 1 Contact information 0350 13 COM O 5 Communication contact 0220 SG2 D 1 Invoicee 0230 14 NAD M 1 Invoicee 0330 SG5 O 1 Invoicee's information contact 0340 15 CTA M 1 Contact information 0350 16 COM D 5 Communication contact 0220 SG2 R 1 Seller 0230 17 NAD M 1 Seller 0250 18 FII O 1 Seller's financial institution 0270 SG3 O 5 Seller's reference number(s) 0280 19 RFF M 1 Sellers's reference number(s) 0270 SG3 D R Seller's VAT number 0280 20 RFF M 1 Sellers's reference number(s) 0330 SG5 O 1 Accounting contact 0340 21 CTA M 1 Accounting contact 0350 22 COM O 5 Communication contact 0330 SG5 O 1 Information contact 0340 23 CTA M 1 Contact information 0350 24 COM O 5 Communication contact

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Counter No. Tag St Rep Content 0330 SG5 O 1 Sales contact 0340 25 CTA M 1 Contact information 0350 26 COM O 5 Communication contact 0220 SG2 D 1 Seller as officially registered 0230 27 NAD M 1 Seller's official address 0270 SG3 R 1 Sellers VAT Number 0280 28 RFF M 1 Sellers Official number(s) 0220 SG2 D 1 Payee 0230 29 NAD M 1 Payee 0250 30 FII D 1 Pay-to's financial institution 0270 SG3 R 4 Seller's reference number(s) 0280 31 RFF M 1 Payee's reference number(s) 0330 SG5 O 1 Information contact 0340 32 CTA M 1 Contact information 0350 33 COM O 5 Communication contact 0220 SG2 D 1 Tax representative party 0230 34 NAD M 1 Tax representative 0270 SG3 R 1 VAT registration number 0280 35 RFF M 1 Reference 0400 SG7 R 2 Invoice Currency to Home, Invoice or Payment Currency 0410 36 CUX M 1 Currencies 0420 37 DTM D 1 Exchange rate date 0400 SG7 O 1 Pricing Currency to Invoicing or Payment currency 0410 38 CUX M R Currencies 0420 39 DTM D 1 Exchange rate date 0430 SG8 D 10 Payment instructions 0440 40 PYT M 1 Payment terms 0450 41 DTM R 1 Payment due date 0460 42 PCD D 1 Payment percentage 0590 SG12 C 1 TOD-LOC 0600 43 TOD M 1 Terms of delivery or transport 0610 44 LOC C 1 Place/location identification 0740 SG16 C 9999 Allowances / Charges 0750 45 ALC M 1 Allowance or charge 0870 SG20 C 2 MOA 0880 46 MOA M 1 Monetary amount

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Counter No. Tag St Rep Content 0950 SG22 O 5 Tax 0960 47 TAX M 1 Duty/tax/fee details 0970 48 MOA R 1 Monetary amount 1090 SG26 R 9999 Line item section 1100 49 LIN M 1 Line item 1140 50 MEA O 5 Dimensions 1150 51 QTY O 4 Quantities 1180 52 DTM O 1 Goods receipt date 1180 53 DTM O 1 Acceptance date 1180 54 DTM D 5 Other Dates 1190 55 GIN O 1000 Goods identity number 1230 56 FTX O 10 Free text information 1250 SG27 O 7 Line item net amount 1260 57 MOA M 1 Line item net amount in invoice currency 1250 SG27 O 1 Line Unit Price 1260 58 MOA M 1 Line Unit Price in invoicing currency 1250 SG27 O 1 Amount in reference value 1260 59 MOA M 1 Amount in reference currency 1390 SG30 O 10 References to messages 1400 60 RFF M 1 Reference message number 1420 SG31 O 10 Packaging information 1430 61 PAC M 1 Package 1510 SG33 O 10 Related location(s) 1520 62 LOC M 1 Place/location identification 1550 SG34 O 5 VAT or other tax rate and amount for line item 1560 63 TAX M 1 VAT or other tax rate line item 1570 64 MOA O 2 VAT or other tax amount line item 1590 SG35 O 1 Ship-to party 1600 65 NAD M 1 Ship-to 1590 SG35 O 1 Ship-from party 1600 66 NAD M 1 Ship-from 1590 SG35 D 1 Carrier party 1600 67 NAD M 1 Carrier 1590 SG35 D 1 Agent party 1600 68 NAD M 1 Agent 1590 SG35 D 1 Brokers or Sales Office party

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Counter No. Tag St Rep Content 1600 69 NAD M 1 Brokers or Sales Office party 1590 SG35 D 1 Delivery party 1600 70 NAD M 1 Delivery 1720 SG39 D 10 Allowances or charges 1730 71 ALC M 1 Allowance/charge 1830 SG42 R 2 Allowance/charge - monetary amount 1840 72 MOA M 1 Allowance/charge - monetary amount 1910 SG44 O 2 Allowance/charge - applicable VAT rate and amount 1920 73 TAX M 1 Allowance/charge - applicable VAT rate 1930 74 MOA O 1 Allowance/charge - applicable VAT amount 1940 SG45 R 10 Transport details 1950 75 TDT M 1 Transport information 2180 76 UNS M 1 Section control 2190 77 CNT O 3 Control total 2200 SG50 R 1 Invoice amount in Invoicing or payment currency 2210 78 MOA M 1 Invoice amount in Invoicing or Payment currency 2200 SG50 D 1 Total invoice additional amount in Invoicing or Payment curren 2210 79 MOA M 1 Total invoice additional amount in Invoicing or Payment

Currency 2200 SG50 D 1 Total taxable amount in invoicing or payment currency 2210 80 MOA M 1 Total taxable amount in invoicing or payment currency 2200 SG50 D 1 Total tax in invoicing or payment currency 2210 81 MOA M 1 Total tax amount in invoicing or payment currency 2200 SG50 O 1 Total line items amount in invoicing or payment currency 2210 82 MOA M 1 Total line items amount in invoicing or payment currency 2200 SG50 O 1 Total invoice price adjustment amount in invoicing or payment 2210 83 MOA M 1 Total invoice price adjustment amount in invoicing or payment

Currency 2200 SG50 O 1 Exemption amount 2210 84 MOA M 1 Non-taxable or exemption amount 2200 SG50 O 1 Non-taxable 2210 85 MOA M 1 Non-taxable or exemption amount 2250 SG52 R 4 Tax rates and amounts 2260 86 TAX M 1 Tax type 2270 87 MOA D 1 Tax amount in home currency 2270 88 MOA D 1 Tax amount in Invoicing or payment currency 2270 89 MOA R 1 Taxable amount in Invoicing or Payment currency

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Counter No. Tag St Rep Content 2330 90 UNT M 1 Message trailer

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4.2 Branching Diagram of Used Segments and Segment Groups

Level 0

Level 1

UNH M 1

0010 1

BGM M 1

0020 2

DTM R 1

0030 3

DTM D 1

0030 4

DTM D 1

0030 5

FTX D 3

0070 6

FTX C 2

0070 7

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Level 0

Level 1

Level 2

Level 3

SG1 O 13

RFF M 1

0130 8

SG2 R 1

NAD M 1

0230 9

SG3 O 4

RFF R 1

0280 10

SG3 R 1

RFF M 1

0280 11

SG5 O 1

CTA M 1

0340 12

COM O 5

0350 13

SG2 D 1

NAD M 1

0230 14

SG5 O 1

CTA M 1

0340 15

COM D 5

0350 16

SG2 R 1

NAD M 1

0230 17

FII O 1

0250 18

SG3 O 5

RFF M 1

0280 19

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Level 2

Level 3

2 SG3 D R

RFF M 1

0280 20

SG5 O 1

CTA M 1

0340 21

COM O 5

0350 22

SG5 O 1

CTA M 1

0340 23

COM O 5

0350 24

SG5 O 1

CTA M 1

0340 25

COM O 5

0350 26

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Level 0

Level 1

Level 2

Level 3

SG2 D 1

NAD M 1

0230 27

SG3 R 1

RFF M 1

0280 28

SG2 D 1

NAD M 1

0230 29

FII D 1

0250 30

SG3 R 4

RFF M 1

0280 31

SG5 O 1

CTA M 1

0340 32

COM O 5

0350 33

SG2 D 1

NAD M 1

0230 34

SG3 R 1

RFF M 1

0280 35

SG7 R 2

CUX M 1

0410 36

DTM D 1

0420 37

SG7 O 1

CUX M R

0410 38

DTM D 1

0420 39

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Level 0

Level 1

Level 2

Level 3

SG8 D 10

PYT M 1

0440 40

DTM R 1

0450 41

PCD D 1

0460 42

SG12 C 1

TOD M 1

0600 43

LOC C 1

0610 44

SG16 C 9999

ALC M 1

0750 45

SG20 C 2

MOA M 1

0880 46

SG22 O 5

TAX M 1

0960 47

MOA R 1

0970 48

SG26 R 999999

LIN M 1

1100 49

MEA O 5

1140 50

QTY O 4

1150 51

2008-09-28 29 ( 150)

Level 2

DTM O 1

1180 52

DTM O 1

1180 53

DTM D 5

1180 54

GIN O 1000

1190 55

FTX O 10

1230 56

SG27 O 7

MOA M 1

1260 57

SG27 O 1

MOA M 1

1260 58

2008-09-28 30 ( 150)

Level 2

Level 3

7 SG27 O 1

MOA M 1

1260 59

SG30 O 10

RFF M 1

1400 60

SG31 O 10

PAC M 1

1430 61

SG33 O 10

LOC M 1

1520 62

SG34 O 5

TAX M 1

1560 63

MOA O 2

1570 64

SG35 O 1

NAD M 1

1600 65

SG35 O 1

NAD M 1

1600 66

2008-09-28 31 ( 150)

Level 2

Level 3

Level 4

8 SG35 D 1

NAD M 1

1600 67

SG35 D 1

NAD M 1

1600 68

SG35 D 1

NAD M 1

1600 69

SG35 D 1

NAD M 1

1600 70

SG39 D 10

ALC M 1

1730 71

SG42 R 2

MOA M 1

1840 72

SG44 O 2

TAX M 1

1920 73

MOA O 1

1930 74

SG45 R 10

TDT M 1

1950 75

2008-09-28 32 ( 150)

Level 0

Level 1

UNS M 1

2180 76

CNT O 3

2190 77

SG50 R 1

MOA M 1

2210 78

SG50 D 1

MOA M 1

2210 79

SG50 D 1

MOA M 1

2210 80

SG50 D 1

MOA M 1

2210 81

SG50 O 1

MOA M 1

2210 82

2008-09-28 33 ( 150)

Level 0

Level 1

Level 2

SG50 O 1

MOA M 1

2210 83

SG50 O 1

MOA M 1

2210 84

SG50 O 1

MOA M 1

2210 85

SG52 R 4

TAX M 1

2260 86

MOA D 1

2270 87

MOA D 1

2270 88

MOA R 1

2270 89

UNT M 1

2330 90

UN/EDIFACT Message: Segment details

2008-09-28 34 ( 150)

4.3 Segment details Segment:

Seq. No.: 1 Level: 0 Status: M Max. Occ.: 1 Counter: 0010

Message header

Name: Message header

Description of segment:

UN/EDIFACT Implementation

Name St Format St Format Use / Comments

0062 Message reference number M an..14 M an..14 Message reference number - unique number to identify the message within the interchange, usually a consecutive number starting with 1.

S009 Message identifier M M

0065 Message type M an..6 M an..6 INVOIC = Invoice message

0052 Message version number M an..3 M an..3 D = Draft version/UN/EDIFACT Directory

0054 Message release number M an..3 M an..3 03A = Release 2003 - A

0051 Controlling agency M an..2 M an..2 OD = ODETTE (Organization for Data Exchange through Tele-Transmission in Europe)

UN = UN/CEFACT

0057 Association assigned code C an..6 R an6 GBS212 = SMSI Freight Invoice Profile 2.1

0068 Common access reference C an..35 N not used

S010 Status of the transfer C N

0070 Sequence of transfers M n..2 N not used

0073 First and last transfer C a1 N not used

Comment:

Example: UNH+1+INVOIC:D:03A:UN:GMI012'

2008-09-28 35 ( 150)

Segment:

Beginning of message

Name: Beginning of message

C002 Document/message name C R

1001 Document name code C an..3 R an..3 Message Type, Coded The following explanations are intended to support a unique usage of the different message types: Table of transaction types and their results: Used after agreement between Customer and the Transporter Transaction Seller Buyer ---------------------------------- Invoice S2B Credit Debit Credit Note S2B Debit Credit SBI Invoice B2S Credit Debit SBI Credit Note B2S Debit Credit B2S - Buyer(sender) to seller(receiver) S2B - Seller(sender) to buyer(receiver) It is strongly recommend to limit the usage according to the following table: Transaction Message type(s) ----------------------------------- Invoice S2B 380 Credit Note S2B 381 SBI Invoice B2S 389 380 = Commercial invoice 381 = Credit note 389 = Self-billed invoice Used after agreement between Customer and the Transporter

1131 Code list identification code C an..17 N not used

3055 Code list responsible agency code

C an..3 N not used

1000 Document name C an..35 N not used

C106 Document/message identification C R

1004 Document identifier C an..35 R an..16 Invoice/ credit note Number 1056 Version identifier C an..9 N not used

1060 Revision identifier C an..6 N not used

1225 Message function code C an..3 N not used

4343 Response type code C an..3 N not used

Comment:

Example: BGM+380+123456'

2008-09-28 36 ( 150)

Segment:

Seq. No.: 3 Level: 1 Status: R Max. Occ.: 1 Counter: 0030

Date/time/period

Name: Message date

C507 Date/time/period M M

2005 Date or time or period function code qualifier

M an..3 M an..3 137 = Document/message date/time The message date is perceived as synonym also for the invoice date.

2380 Date or time or period text C an..35 R n..14 Document date

2379 Date or time or period format code

C an..3 R an..3 102 = CCYYMMDD

Comment:

Example: DTM+137:20051231:102'

2008-09-28 37 ( 150)

Segment:

Seq. No.: 4 Level: 1 Status: D Max. Occ.: 1 Counter: 0030

Date/time/period

Name: Horizon start date

M an..3 M an..3 158 = Horizon start date 194 = Start date/time Note 158 and 194 are seen as synonymous.

2380 Date or time or period text C an..35 R n..12 Horizon start date

Comment:

Horizon start date describes the first date of an invoicing target period forming a horizon. Used for periodical invoices.

Example: DTM+158:20041201:102'

2008-09-28 38 ( 150)

Segment:

Date/time/period

Name: Horizon end date

M an..3 M an..3 159 = Horizon end date 206 = End date/time Note 159 and 206 are seen as synonymous.

2380 Date or time or period text C an..35 R n..12 Horizon end date

Comment:

Horizon end date describes the last date of an invoicing target period forming a horizon. Used for periodical invoices.

Example: DTM+159:20041231:102'

2008-09-28 39 ( 150)

Segment:

Free text

Name: Legal info free text

4451 Text subject code qualifier M an..3 M an..3 Free Text Qualifier TXD = Tax declaration ABL = Government information REG = Regulatory information

4453 Free text function code C an..3 N not used

C107 Text reference C N

4441 Free text description code M an..17 N not used

C an..3 N not used

C108 Text literal C R

4440 Free text M an..512 M an..256 Free Text (Line 1) 4440 Free text C an..512 O an..256 see 4440 # 1

4440 Free text C an..512 O an..256 see 4440 # 1

3453 Language name code C an..3 N not used

4447 Free text format code C an..3 N not used

Comment:

Use when VAT EXEMPT as an alternative to tax exempt code in TAX/5305

Example: FTX+TXD+++TAX EXEMPT INFO TEXT'

2008-09-28 40 ( 150)

Segment:

Seq. No.: 7 Level: 1 Status: C Max. Occ.: 2 Counter: 0070

Free text

Name: Free text Invoice Instruction

4451 Text subject code qualifier M an..3 M an..3 INV = Invoice instruction AAI = General information

4453 Free text function code C an..3 N not used

C107 Text reference C N

4441 Free text description code M an..17 N not used

C an..3 N not used

4440 Free text M an..512 M an..70

4440 Free text C an..512 C an..70

Comment:

Example: FTX+INV+++INVOICE INSTRUCTION'

2008-09-28 41 ( 150)

Group: SG1 Status: O Max. Occ.: 13 Other Reference

Segment:

Reference

Name: Reference number

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 AAO = Consignee's shipment reference number AAS = Transport document number CN = Carrier's reference number CR = Customer reference number CT = Contract number CU = Consignor's reference number FF = Freight forwarder's reference number IV = Invoice number UCN = Unique consignment reference number CRN = Conveyance reference number AUP = Consolidated orders' reference AEP = Project number CD = Credit note number

1154 Reference identifier C an..70 R an..70

1156 Document line identifier C an..6 N not used

4000 Reference version identifier C an..35 N not used

Comment:

Example: RFF+AEP:123'

2008-09-28 42 ( 150)

Group: SG2 Status: R Max. Occ.: 1 Buyer

Segment:

Name and address

Name: Buyer

3035 Party function code qualifier M an..3 M an..3 BY = Buyer

C082 Party identification details C R

3039 Party identifier M an..35 M an..35 Buyer's Identification Number 1131 Code list identification code C an..17 N not used

C an..3 R an..3 10 = ODETTE 16 = US, D&B (Dun & Bradstreet Corporation) 91 = Assigned by seller or seller's agent 92 = Assigned by buyer or buyer's agent 3 = IATA (International Air Transport

Association) 9 = EAN International 11 = Lloyd's register of shipping 12 = UIC (International union of railways) 87 = Assigned by carrier

C058 Name and address C N

3124 Name and address description M an..35 N not used

3124 Name and address description C an..35 N not used

C080 Party name C R

3036 Party name M an..35 M an..35

3036 Party name C an..35 D an..35 If more information is needed. 3036 Party name C an..35 N not used

3036 Party name C an..35 N not used

3045 Party name format code C an..3 N not used

C059 Street C D

3042 Street and number or post office box identifier

M an..35 M an..35

C an..35 D an..35 If more information is needed.

C an..35 N not used

3164 City name C an..35 R an..35

C819 Country sub-entity details C N

3229 Country sub-entity name code C an..9 N not used

2008-09-28 43 ( 150)

C an..3 N not used

3228 Country sub-entity name C an..70 N not used

3251 Postal identification code C an..17 R an..17 The Swedish post code is exchanged in unedited form(i.e it is to contain no spaces)

3207 Country name code C an..3 D a2 If other qualifier than = 'SE'

Comment:

Example: NAD+BY+1234567::91++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE'

2008-09-28 44 ( 150)

Group: SG3 Status: O Max. Occ.: 4 Buyer's reference number(s)

Segment:

Reference

Name: Buyer's reference number(s)

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 ADE = Account number XA = Company/place registration number IT = Internal customer number AHP = Tax registration number

Comment:

Example: RFF+ADE:7656444'

2008-09-28 45 ( 150)

Group: SG3 Status: R Max. Occ.: 1 Buyer's VAT number

Segment:

Reference

Name: Buyer's reference number(s)

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 VA = VAT registration number

Comment:

Example: RFF+VA:7656444'

2008-09-28 46 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Buyer's information contact

If available

Segment:

Contact information

Name: Contact information

3139 Contact function code C an..3 R an..3 IC = Information contact

C056 Department or employee details C R

3413 Department or employee name code

C an..17 D an..17

3412 Department or employee name C an..35 D an..35

Comment:

Example: CTA+IC+:LOGISTIC DEPARTMENT'

2008-09-28 47 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Buyer's information contact

If available

Segment:

Seq. No.: 13 Level: 3 Status: O Max. Occ.: 5 Counter: 0350

Communication contact

Name: Communication contact

C076 Communication contact M M

3148 Communication address identifier M an..512 M an..100 The Communication codes is exchanged in unedited form(i.e it is to contain no spaces or hyphen)

3155 Communication address code qualifier

M an..3 M an..3 AL = Cellular phone TE = Telephone FX = Telefax EM = Electronic mail

Comment:

Example: COM+0304356789:TE'

2008-09-28 48 ( 150)

Group: SG2 Status: D Max. Occ.: 1 Invoicee

Segment:

Name and address

Name: Invoicee

3035 Party function code qualifier M an..3 M an..3 IV = Invoicee

3039 Party identifier M an..35 M an..35

C an..3 R an..3 3 = IATA (International Air Transport Association)

9 = EAN International 10 = ODETTE 11 = Lloyd's register of shipping 12 = UIC (International union of railways) 16 = US, D&B (Dun & Bradstreet Corporation) 87 = Assigned by carrier 91 = Assigned by seller or seller's agent 92 = Assigned by buyer or buyer's agent

C080 Party name C R

3036 Party name C an..35 O an..35

C059 Street C D If available

M an..35 M an..35

C an..35 O an..35

C an..35 N not used

2008-09-28 49 ( 150)

C an..3 N not used

3251 Postal identification code C an..17 R an..17 The Swedish post code is exchanged in unedited form (i.e it is to contain no spaces)

3207 Country name code C an..3 D a2 If other qualifier than = 'SE'

Comment:

Example: NAD+IV+1234567::91++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE'

2008-09-28 50 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Invoicee's information contact

Segment:

Contact information

C an..17 D an..17

Comment:

Example: CTA+IC+ACCOUNT CLERK:ACCOUNTING DEPT'

2008-09-28 51 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Invoicee's information contact

Segment:

3148 Communication address identifier M an..512 M an..100 Invoicee's Info. Contact Communication Means The Communication codes is exchanged in unedited form(i.e it is to contain no spaces or hyphen)

M an..3 M an..3 AL = Cellular phone TE = Telephone FX = Telefax EM = Electronic mail

Comment:

2008-09-28 52 ( 150)

Group: SG2 Status: R Max. Occ.: 1 Seller

Segment:

Name and address

Name: Seller

3035 Party function code qualifier M an..3 M an..3 SE = Seller SE - party selling merchandise to a buyer.

3039 Party identifier M an..35 R an..35

C an..3 R an..3 10 = ODETTE 16 = US, D&B (Dun & Bradstreet Corporation) 91 = Assigned by seller or seller's agent 92 = Assigned by buyer or buyer's agent 3 = IATA (International Air Transport

Association) 9 = EAN International 11 = Lloyd's register of shipping 12 = UIC (International union of railways) 87 = Assigned by carrier

C080 Party name C R

C059 Street C D If available. 3042 Street and number or post office

box identifier M an..35 M an..35 Seller's Street Line

C an..35 O an..35

C an..35 N not used

2008-09-28 53 ( 150)

C an..3 N not used

3207 Country name code C an..3 D an..3 For usage see comment on C082. If other qualifier than = 'SE'

Comment:

Example: NAD+SE+1234567::91++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE'

2008-09-28 54 ( 150)

Group: SG2 Status: R Max. Occ.: 1 Seller

Segment:

Financial institution information

Name: Seller's financial institution

3035 Party function code qualifier M an..3 M an..3 RH = Seller's financial institution

C078 Account holder identification C D

3194 Account holder identifier C an..35 R an..35 Account number (ex IBAN, Plus Giro, Bankgiro )

3192 Account holder name C an..35 R an..35

3192 Account holder name C an..35 N not used

6345 Currency identification code C an..3 N not used

C088 Institution identification C R

3433 Institution name code C an..11 O an..11 Bank identifier as assigned by S.W.I.F.T organisation. Or else as assigned by EAN: BG = Bankgiro; PG = Plusgiro

C an..3 D an..3 9 = EAN International 17 = S.W.I.F.T.

3434 Institution branch identifier C an..17 O an..17

1131 Code list identification code C an..17 O an..17

C an..3 N not used

3432 Institution name C an..70 O an..35 Seller's Financial Institution Name 3436 Institution branch location name C an..70 N not used

3207 Country name code C an..3 N not used

Comment:

Example: FII+RH+9943277711:NGEISS+KREDBEBB'

2008-09-28 55 ( 150)

Group: SG3 Status: O Max. Occ.: 5 Seller's reference number(s)

Segment:

Reference

Name: Sellers's reference number(s)

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 ADE = Account number XA = Company/place registration number AHP = Tax registration number CT = Contract number

Comment:

Example: RFF+ADE:765432'

2008-09-28 56 ( 150)

Group: SG3 Status: D Max. Occ.: R Seller's VAT number

Segment:

Reference

Name: Sellers's reference number(s)

C506 Reference M M

Comment:

2008-09-28 57 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Accounting contact

Segment:

Contact information

Name: Accounting contact

3139 Contact function code C an..3 R an..3 AD = Accounting contact C056 Department or employee details C R

C an..17 D an..17

Comment:

Example: CTA+AD+ACCOUNTING CLERK:ACCOUNTING DEPARTMENT'

2008-09-28 58 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Accounting contact

Segment:

M an..3 M an..3 TE = Telephone FX = Telefax EM = Electronic mail AL = Cellular phone

Comment:

2008-09-28 59 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Information contact

Segment:

Contact information

C an..17 D an..17

Comment:

Example: CTA+IC+INFORMATION NAME:INFORMATION DEPARTMENT'

2008-09-28 60 ( 150)

Segment:

Comment:

2008-09-28 61 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Sales contact

Segment:

Contact information

3139 Contact function code C an..3 R an..3 SR = Sales representative or department

C an..17 D an..17

Comment:

Example: CTA+SR+SALES MAN:SALES DEPARTMENT'

2008-09-28 62 ( 150)

Group: SG5 Status: O Max. Occ.: 1 Sales contact

Segment:

Comment:

Example: COM+0708877456:AL'

2008-09-28 63 ( 150)

Group: SG2 Status: D Max. Occ.: 1 Seller as officially registered

To be used when required in National Legislation. Sellers Party as officially registered with government. Used when the goods and invoice are created from different countries and a legal agent is required in the country of the consignor.

Segment:

Name and address

Name: Seller's official address

3035 Party function code qualifier M an..3 M an..3 FH = Seller as officially registered

C082 Party identification details C N

3039 Party identifier M an..35 N not used

C an..3 N not used

C058 Name and address C M

3124 Name and address description M an..35 M an..35

3124 Name and address description C an..35 O an..35 see 3124 # 1

3124 Name and address description C an..35 O an..35 see 3124 # 1 C080 Party name C D

3036 Party name M an..35 N not used

C059 Street C D

M an..35 N not used

C an..35 O an..35

C an..35 N not used

3164 City name C an..35 D an..35

C an..3 N not used

2008-09-28 64 ( 150)

3251 Postal identification code C an..17 D an..17

3207 Country name code C an..3 D an..3

Comment:

To be used when Required in National Legislation.

Example: NAD+FH++Seller Inc.:Sample street 99:Sample town:DE-80559'

2008-09-28 65 ( 150)

Group: SG3 Status: R Max. Occ.: 1 Sellers VAT Number

Segment:

Reference

Name: Sellers Official number(s)

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 VA = VAT registration number VA is required due to EU invoice direvtive

Comment:

2008-09-28 66 ( 150)

Group: SG2 Status: D Max. Occ.: 1 Payee

If other than Seller. Inform your Buyer regarding this.

Segment:

Name and address

Name: Payee

3035 Party function code qualifier M an..3 M an..3 PE = Payee

C an..3 R an..3 3 = IATA (International Air Transport Association)

9 = EAN International 10 = ODETTE 11 = Lloyd's register of shipping 12 = UIC (International union of railways) 16 = US, D&B (Dun & Bradstreet Corporation) 87 = Assigned by carrier 91 = Assigned by seller or seller's agent 92 = Assigned by buyer or buyer's agent

C080 Party name C R

3036 Party name C an..35 O an..35 Payee's Name line 2

C059 Street C D If available. 3042 Street and number or post office

box identifier M an..35 M an..35

C an..35 O an..35 Payee's Street Line 2

C an..35 N not used

C819 Country sub-entity details C O

2008-09-28 67 ( 150)

3229 Country sub-entity name code C an..9 R an..9

C an..3 N not used

3207 Country name code C an..3 D an..3 If other qualifier than = 'SE'

Comment:

Example: NAD+PE+1234567::91++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE'

2008-09-28 68 ( 150)

Group: SG2 Status: D Max. Occ.: 1 Payee

If other than Seller. Inform your Buyer regarding this.

Segment:

Financial institution information

Name: Pay-to's financial institution

3035 Party function code qualifier M an..3 M an..3 BF = Beneficiary's bank

C078 Account holder identification C O

3194 Account holder identifier C an..35 R an..35 Account number (ex IBAN, Plus Giro, Bankgiro )

3192 Account holder name C an..35 C an..35

3192 Account holder name C an..35 N not used

6345 Currency identification code C an..3 N not used

C088 Institution identification C O

3433 Institution name code C an..11 O an..11 Bank identifier as assigned by S.W.I.F.T organisation. Or else as assigned by EAN: BG = Bankgiro; PG = Plusgiro

C an..3 O an..3 17 = S.W.I.F.T. 9 = EAN International

3434 Institution branch identifier C an..17 O an..17

C an..3 O an..3

3432 Institution name C an..70 O an..35

3436 Institution branch location name C an..70 N not used

3207 Country name code C an..3 N not used

Comment:

Example: FII+BF+9943277711:NGEISS+KREDBEBB'

2008-09-28 69 ( 150)

Group: SG3 Status: R Max. Occ.: 4 Seller's reference number(s)

Segment:

Reference

Name: Payee's reference number(s)

C506 Reference M M

1153 Reference code qualifier M an..3 M an..3 ADE = Account number VA = VAT registration number XA = Company/place registration number AHP = Tax registration number CT = Contract number

Comment:

Example: RFF+AP:765432'

2008-09-28 70 ( 150)

Segment:

Contact information

C an..17 D an..17

Comment:

Example: CTA+IC+CONTACT NAME:CONTACT DEPT'

2008-09-28 71 ( 150)

Segment:

Comment:

2008-09-28 72 ( 150)

Group: SG2 Status: D Max. Occ.: 1 Tax representative party

Segment:

Name and address

Name: Tax representative

3035 Party function code qualifier M an..3 M an..3 LC = Party declaring the Value Added Tax (VAT) C082 Party identification details C N

3039 Party identifier M an..35 N not used

C an..3 N not used

C058 Name and address C O

3124 Name and address description M an..35 M an..35

3124 Name and address description C an..35 O an..35 see 3124 # 1

C080 Party name C R

3036 Party name C an..35 O an..35 see 3036 # 1

C059 Street C O

M an..35 M an..35

C an..35 C an..35 see 3042 # 1

C an..35 N not used

3164 City name C an..35 O an..35

C819 Country sub-entity details C O

3229 Country sub-entity name code C an..9 C an..9

C an..3 N not used

3251 Postal identification code C an..17 O an..17

3207 Country name code C an..3 O an..3

2008-09-28 73 ( 150)

Comment:

Example: NAD+LC+++ABC INC.+SMALL LANE 35+NEWTOWN++WC2-5CD+GB'

2008-09-28 74 ( 150)

Group: SG3 Status: R Max. Occ.: 1 VAT registration number

Segment:

Reference

Name: Reference

C506 Reference M M

Comment:

Example: RFF+VA:GB 77766655'

2008-09-28 75 ( 150)

Group: SG7 Status: R Max. Occ.: 2 Invoice Currency to Home, Invoice or Payment Currency

Segment:

Currencies

Name: Currencies

C504 Currency details C R

6347 Currency usage code qualifier M an..3 R an..3 2 = Reference currency

6345 Currency identification code C an..3 R an..3 Invoicing currency Invoicing currency, coded according to ISO 4217 three alpha code.

6343 Currency type code qualifier C an..3 R an..3 4 = Invoicing currency

6348 Currency rate C n..4 N not used

C504 Currency details C O

6347 Currency usage code qualifier M an..3 M an..3 3 = Target currency

6345 Currency identification code C an..3 R an..3 Home or Payment currency, coded according to ISO 4217 three alpha code.

6343 Currency type code qualifier C an..3 R an..3 Currency Purpose 3 = Home currency 11 = Payment currency

5402 Currency exchange rate C n..12 R n..12 Currency Conversion Rate 6341 Exchange rate currency market

identifier C an..3 N not used

Comment:

One segment group is always required depending on business case. SG7 First occurence: In some countries it is a requirement that , for invoicing in foreign currency, the invoice taxable and tax (e.g VAT) amounts must also be expressed in home currency. Relating this to the CUX segment, authorities would require the invoicing currency and home currency to be shown together with the rate of exchange(element 5402) used. Some companies require the currency of the invoice to be present, If, then, only one currency applies to the invoice it may expressed as CUX+2:SEK:4+3:SEK:4:1' . Calculation rule: Reference Currency multipled by rate = Target Currency If more currencies have to be transmitted, another SG7 - CUX, DTM has to be created and rules for that are described in next CUX segment

Example: CUX+2:EUR:4+3:SEK:11+9.987'

2008-09-28 76 ( 150)

Group: SG7 Status: R Max. Occ.: 2 Invoice Currency to Home, Invoice or Payment Currency

Segment:

Date/time/period

Name: Exchange rate date

M an..3 M an..3 134 = Rate of exchange date/time

2380 Date or time or period text C an..35 R n8 Rate of Exchange Date 2379 Date or time or period format

code C an..3 R an..3 102 = CCYYMMDD

Comment:

The exchange rate date has to be specified only when payment currency is used in an invoice.

Example: DTM+134:20051230:102'

2008-09-28 77 ( 150)

Group: SG7 Status: O Max. Occ.: 1 Pricing Currency to Invoicing or Payment currency

Segment:

Seq. No.: 38 Level: 1 Status: M Max. Occ.: R Counter: 0410

Currencies

Name: Currencies

6347 Currency usage code qualifier M an..3 M an..3 2 = Reference currency

6345 Currency identification code C an..3 R an..3 Invoicing currency Home, Invoicing or Payment currency, coded according to ISO 4217 three alpha code.

6343 Currency type code qualifier C an..3 R an..3 10 = Pricing currency

6347 Currency usage code qualifier M an..3 M an..3 3 = Target currency

6345 Currency identification code C an..3 R an..3 Currency, coded according to ISO 4217 three alpha code. 6343 Currency type code qualifier C an..3 R an..3 Currency Purpose

4 = Invoicing currency 11 = Payment currency Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous)

5402 Currency exchange rate C n..12 R n..12 Currency Conversion Rate 6341 Exchange rate currency market

identifier C an..3 N not used

Comment:

SG7 Second occurrence is to be used depending on business case. Home currency: in some countries it is a requirement that, for invoicing in foreign currency, the invoice taxable and tax (e.g. VAT) amounts must also be expressed in home currency. Relating this to the CUX segment, authorities would require the invoicing currency and the home currency to be shown together with the rate of exchange(element 5402) used. Calculation rule: Reference Currency multipled by rate = Target Currency. This segment is used for conversion of cost in other currencies into invoicing currency.

Example: CUX+2:EUR:10+3:SEK:4+0.11'

2008-09-28 78 ( 150)

Group: SG7 Status: O Max. Occ.: 1 Pricing Currency to Invoicing or Payment currency

Segment:

Date/time/period

Name: Exchange rate date

M an..3 M an..3 134 = Rate of exchange date/time

2380 Date or time or period text C an..35 R n8 Rate of Exchange Date 2379 Date or time or period format

code C an..3 R an..3 102 = CCYYMMDD

Comment:

The exchange rate date has to be specified only when payment currency is used in an invoice.

Example: DTM+134:20051230:102'

2008-09-28 79 ( 150)

Group: SG8 Status: D Max. Occ.: 10 Payment instructions

Segment:

Payment terms

Name: Payment terms

4279 Payment terms type code qualifier

M an..3 M an..3 1 = Basic 3 = Fixed date 7 = Extended 20 = Penalty terms 78 = Factoring

C019 Payment terms C N

4277 Payment terms description identifier

C an..17 N not used

C an..3 N not used

4276 Payment terms description C an..35 N not used

2475 Time reference code C an..3 R an..3 66 = Specified date

2009 Terms time relation code C an..3 N not used

2151 Period type code C an..3 N not used

2152 Period count quantity C n..3 N not used

Comment:

Example: PYT+1++66'

2008-09-28 80 ( 150)

Segment:

Date/time/period

Name: Payment due date

M an..3 M an..3 140 = Payment due date

2380 Date or time or period text C an..35 R n8

Comment:

This segment can be used in conjunction with the applicable qualifier in the leading PYT segment.

Example: DTM+140:20040110:102'

2008-09-28 81 ( 150)

Segment:

Percentage details

Name: Payment percentage

C501 Percentage details M M

5245 Percentage type code qualifier M an..3 M an..3 Payment Variation Qualifier 15 = Penalty percentage

5482 Percentage C n..10 R n..10 Payment Variation 5249 Percentage basis identification

code C an..3 N not used

C an..3 N not used

4405 Status description code C an..3 N not used

Comment:

Example: PCD+15:2'

2008-09-28 82 ( 150)

Group: SG12 Status: C Max. Occ.: 1 TOD-LOC

Segment:

Terms of delivery or transport

Name: Terms of delivery or transport

4055 Delivery or transport terms function code

C an..3 R an..3 6 = Delivery condition

4215 Transport charges payment method code

C an..3 N not used

C100 Terms of delivery or transport C R

4053 Delivery or transport terms description code

C an..3 R an..3 CFR = Cost and Freight CIF = Cost, Insurance, Freight (... named port of

destination) CIP = Carriage and Insurance Paid to (... named

place of destination) CPT = Carriage Paid To (... named place of

destination) DAF = Delivered At frontier (... named place) DDP = Delivered Duty Paid (... named place of

destination) DDU = Delivered Duty Unpaid (... named place of

destination) DEQ = Delivered Ex Quay (Duty paid) (... named

port of destination) DES = Delivered Ex Ship (... named port of

destination) EXW = Ex Works (... named place) FAS = Free Along Ship (... named port of

shipment) FCA = Free Carrier (... named place) FOB = Free On Board (... named port of shipment)

1131 Code list identification code C an..17 D an..17 Value omitted: implies Incoterms 2000. ZCT = Combiterms

C an..3 N not used

4052 Delivery or transport terms description

C an..70 N not used

4052 Delivery or transport terms description

C an..70 N not used

Comment:

Example: TOD+6++CFR'

2008-09-28 83 ( 150)

Group: SG12 Status: C Max. Occ.: 1 TOD-LOC

Segment:

Seq. No.: 44 Level: 2 Status: C Max. Occ.: 1 Counter: 0610

Place/location identification

Name: Place/location identification

3227 Location function code qualifier M an..3 M an..3 1 = Place of terms of delivery

C517 Location identification C R

3225 Location name code C an..35 D an..35 UN/LOCODE (default)

1131 Code list identification code C an..17 D an..17 Value omitted: implies code is UN/LOCODE

C an..3 D an..3

3224 Location name C an..256 D an..256

C519 Related location one identification C N

3223 First related location name code C an..25 N not used

C an..3 N not used

3222 First related location name C an..70 N not used

C553 Related location two identification C N

3233 Second related location name code

C an..25 N not used

C an..3 N not used

3232 Second related location name C an..70 N not used

5479 Relation code C an..3 N not used

Comment:

Example: LOC+1+BRAÅS'

2008-09-28 84 ( 150)

Group: SG16 Status: C Max. Occ.: 9999 Allowances / Charges

Segment:

Allowance or charge

Name: Allowance or charge

5463 Allowance or charge code qualifier

M an..3 M an..3 A = Allowance C = Charge

C552 Allowance/charge information C N

1230 Allowance or charge identifier C an..35 N not used

5189 Allowance or charge identification code

C an..3 N not used

4471 Settlement means code C an..3 O an..3 2 = Off invoice 6 = Charge to be paid by customer

1227 Calculation sequence code C an..3 O an..3 1 = First step of calculation 2 = Second step of calculation 3 = Third step of calculation 4 = Fourth step of calculation

C214 Special services identification C R

7161 Special service description code C an..3 R an..3 Use Carrier's Allowance and charge list. http://www.swedfreight.se/Documents/eCom/Kodlistor/ fraktkostnadskoder.pdf

C an..3 R an..3 6 = UN/ECE (United Nations - Economic Commission for Europe)

10 = ODETTE 87 = Assigned by carrier 91 = Assigned by seller or seller's agent

7160 Special service description C an..35 D an..35 Use this element to describe 7161 miscellaneous

7160 Special service description C an..35 C an..35

Comment:

Example: ALC+A++2+1+FAC::87'

2008-09-28 85 ( 150)

Group: SG20 Status: C Max. Occ.: 2 MOA

Segment:

Monetary amount

Name: Monetary amount

C516 Monetary amount M M

5025 Monetary amount type code qualifier

M an..3 M an..3 8 = Allowance or charge amount

5004 Monetary amount C n..35 R n..15

6345 Currency identification code C an..3 O an..3 For currency, one may also refer to CUX segment (invoice currency)

6343 Currency type code qualifier C an..3 O an..3 Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous) 4 = Invoicing currency 11 = Payment currency

Comment:

Example: MOA+8:25:SEK:11'

2008-09-28 86 ( 150)

Group: SG22 Status: O Max. Occ.: 5 Tax

Segment:

Duty/tax/fee details

Name: Duty/tax/fee details

5283 Duty or tax or fee function code qualifier

M an..3 M an..3 7 = Tax

C241 Duty/tax/fee type C R

5153 Duty or tax or fee type name code C an..3 R an..3 Code OTH shall be used when the tax in question is not VAT. AAG = Harmonised sales tax, Canadian AAH = Quebec sales tax AAI = Canadian provincial sales tax BOL = Stamp duty (Imposta di Bollo) GST = Goods and services tax LOC = Local sales tax OTH = Other taxes STT = State/provincial sales tax VAT = Value added tax

C an..3 N not used

5152 Duty or tax or fee type name C an..35 N not used

C533 Duty/tax/fee account detail C N

5289 Duty or tax or fee account code M an..6 N not used

C an..3 N not used

5286 Duty or tax or fee assessment basis quantity

C an..15 N not used

C243 Duty/tax/fee detail C C

5279 Duty or tax or fee rate code C an..7 N not used

C an..3 N not used

5278 Duty or tax or fee rate C an..17 R an..17 The tax rate (numeric) should be presented as follows: 19.5% ==> :19.5

5273 Duty or tax or fee rate basis code C an..12 N not used

C an..3 N not used

5305 Duty or tax or fee category code C an..3 R an..3 E = Exempt from tax S = Standard rate Z = Zero rated goods AAA = Exempt - Article 15 of Directive 77/388/EC AAB = Exempt - Article 16 of Directive 77/388/EC AAE = Exempt - Article 28b(C) AAL = Reverse Charge - 2nd subparagraph of

Article 16(1) of Directive 77/388/EC

2008-09-28 87 ( 150)

3446 Party tax identifier C an..20 N not used

1227 Calculation sequence code C an..3 N not used

Comment:

Example: TAX+7+VAT+++:::16+S'

2008-09-28 88 ( 150)

Group: SG22 Status: O Max. Occ.: 5 Tax

Segment:

Monetary amount

Name: Monetary amount

M an..3 M an..3 124 = Tax amount

6343 Currency type code qualifier C an..3 O an..3 Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous) 4 = Invoicing currency 11 = Payment currency

Comment:

2008-09-28 89 ( 150)

Group: SG26 Status: R Max. Occ.: 9999999 Line item section

Segment:

Line item

Name: Line item

1082 Line item identifier C an..6 R an..6

1229 Action request/notification description code

C an..3 N not used

C212 Item number identification C N

7140 Item identifier C an..35 N not used

7143 Item type identification code C an..3 N not used

C an..3 N not used

C829 Sub-line information C N

5495 Sub-line indicator code C an..3 N not used

1082 Line item identifier C an..6 N not used

1222 Configuration level number C n..2 N not used

7083 Configuration operation code C an..3 N not used

Comment:

Example: LIN+1'

2008-09-28 90 ( 150)

Segment:

Measurements

Name: Dimensions

6311 Measurement purpose code qualifier

M an..3 M an..3 PD = Physical dimensions (product ordered)

C502 Measurement details C R

6313 Measured attribute code C an..3 R an..3 DI = Diameter HT = Height dimension LN = Length dimension TH = Thickness WD = Width dimension AAC = Total net weight AAD = Total gross weight ACV = Loading meters AAW = Gross volume

6321 Measurement significance code C an..3 N not used

6155 Non-discrete measurement name code

C an..17 N not used

6154 Non-discrete measurement name C an..70 N not used

C174 Value/range C R

6411 Measurement unit code M an..8 M an..8 MTR = metre KGM = kilogram MTQ = cubic metre LTR = litre TNE = tonne (metric ton)

6314 Measure C an..18 R an..18

6162 Range minimum quantity C n..18 N not used

6152 Range maximum quantity C n..18 N not used

6432 Significant digits quantity C n..2 N not used

7383 Surface or layer code C an..3 N not used

Comment:

Example: MEA+PD+DI+MTQ:3,5'

2008-09-28 91 ( 150)

Segment:

Quantity

Name: Quantities

C186 Quantity details M M

6063 Quantity type code qualifier M an..3 M an..3 124 = Damaged goods 194 = Received and accepted 21 = Ordered quantity 49 = Chargeable distance 100 = Chargeable weight 101 = Chargeable gross weight 102 = Chargeable tare weight 103 = Chargeable number of axles 104 = Chargeable number of containers 105 = Chargeable number of rail wagons 106 = Chargeable number of packages 107 = Chargeable number of units 108 = Chargeable period 109 = Chargeable volume Z01 = Chargable number of trailers 111 = Chargeable surface 112 = Chargeable length

6060 Quantity M an..35 M n..15

6411 Measurement unit code C an..8 R an..3 DAY = day HUR = hour KGM = kilogram KTM = kilometre LTR = litre MON = month MTK = square metre MTQ = cubic metre MTR = metre TNE = tonne (metric ton) WEE = week C62 = one PCE=C62

Comment:

Example: QTY+21:1:C62'

2008-09-28 92 ( 150)

Segment:

Date/time/period

Name: Goods receipt date

M an..3 M an..3 50 = Goods receipt date/time

2380 Date or time or period text C an..35 R an..14

C an..3 O an..3 102 = CCYYMMDD 203 = CCYYMMDDHHMM

Comment:

Example: DTM+50:20041214:102'

2008-09-28 93 ( 150)

Segment:

Date/time/period

Name: Acceptance date

M an..3 M an..3 143 = Acceptance date/time of goods

2380 Date or time or period text C an..35 R an..35

C an..3 O an..3 102 = CCYYMMDD 203 = CCYYMMDDHHMM

Comment:

Example: DTM+143:20040812:102'

2008-09-28 94 ( 150)

Segment:

Date/time/period

Name: Other Dates

M an..3 M an..3 7 = Effective from date/time 35 = Delivery date/time, actual 136 = Transport means departure date/time 155 = Accounting period start date 156 = Accounting period end date 178 = Transport means arrival date/time, actual 131 = Tax point date 597 = Registration date

2380 Date or time or period text C an..35 R n..14

C an..3 R an..3 102 = CCYYMMDD 203 = CCYYMMDDHHMM

Comment:

Example: DTM+35:20041205:102'

2008-09-28 95 ( 150)

Segment:

Goods identity number

Name: Goods identity number

7405 Object identification code qualifier M an..3 M an..3 BN = Serial number VV = Vehicle identity number AW = Serial shipping container code ML = Marking/label number

C208 Identity number range M M

7402 Object identifier M an..35 R an..35

7402 Object identifier C an..35 N not used

C208 Identity number range C N

7402 Object identifier M an..35 N not used

Comment:

Example: GIN+BN+SN1234567890'

2008-09-28 96 ( 150)

Segment:

Free text

Name: Free text information

4451 Text subject code qualifier M an..3 M an..3 TRA = Transportation information AAA = Goods description INV = Invoice instruction MKS = Additional marks/numbers information TXD = Tax declaration EUR = Effective used routing SSR = Special service request (SSR = To be used when carrier is to compile data for Swedish transport subsidiary application)

4453 Free text function code C an..3 R an..3 Code = 1

C107 Text reference C D Dependent on 4451

4441 Free text description code M an..17 M an..17

C an..3 C an..3 87 = Assigned by carrier

4440 Free text M an..512 R an..256

4440 Free text C an..512 O an..256 see 4440 # 1

Comment:

Example: FTX+TRA+1+Z13::87+TERMS OF DELIVERY DESCRIPTION'

2008-09-28 97 ( 150)

Group: SG27 Status: O Max. Occ.: 7 Line item net amount

Segment:

Monetary amount

Name: Line item net amount in invoice currency

M an..3 M an..3 203 = Line item amount

6343 Currency type code qualifier C an..3 O an..3 4 = Invoicing currency 11 = Payment currency Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous

Comment:

The line item amount is the total related to this line item. It includes rebates and additions but excludes payment discount and VAT.

2008-09-28 98 ( 150)

Group: SG27 Status: O Max. Occ.: 1 Line Unit Price

Segment:

Monetary amount

Name: Line Unit Price in invoicing currency

M an..3 M an..3 146 = Unit price

Comment:

2008-09-28 99 ( 150)

Group: SG27 Status: O Max. Occ.: 1 Amount in reference value

Segment:

Monetary amount

Name: Amount in reference currency

M an..3 M an..3 6 = Amount reference currency

6345 Currency identification code C an..3 O an..3 For currency, one may also refer to CUX segment (invoice currency) May be an other currency than those shown in CUX.

Comment:

Reference Amount for example (Customs declaration, for other outlays in other currency than invoicing.

Example: MOA+6:1100:EUR'

2008-09-28 100 ( 150)

Group: SG30 Status: O Max. Occ.: 10 References to messages

Segment:

Reference

Name: Reference message number

C506 Reference M M

1153 Reference code qualifier M an..3 R an..3 ABT = Customs declaration number ADE = Account number AAO = Consignee's shipment reference number AAS = Transport document number CN = Carrier's reference number CR = Customer reference number CT = Contract number CU = Consignor's reference number FF = Freight forwarder's reference number SZ = Specification number UCN = Unique consignment reference number

1156 Document line identifier C an..6 O n..6

Comment:

Example: RFF+CN:333444:10'

2008-09-28 101 ( 150)

Group: SG31 Status: O Max. Occ.: 10 Packaging information

Segment:

Package

Name: Package

7224 Package quantity C n..8 R n..8

C531 Packaging details C N

7075 Packaging level code C an..3 N not used

7233 Packaging related description code

C an..3 N not used

7073 Packaging terms and conditions code

C an..3 N not used

C202 Package type C D

7065 Package type description code C an..17 D an..17 Use UN/ECE recommendation 021

C an..3 N not used

7064 Type of packages C an..35 D an..35 If element 7065 is not used. C402 Package type identification C N

7077 Description format code M an..3 N not used

7064 Type of packages M an..35 N not used

7064 Type of packages C an..35 N not used

C532 Returnable package details C N

8395 Returnable package freight payment responsibility code

C an..3 N not used

8393 Returnable package load contents code

C an..3 N not used

Comment:

Example: PAC+1++L4'

2008-09-28 102 ( 150)

Group: SG33 Status: O Max. Occ.: 10 Related location(s)

Segment:

Place/location identification

Name: Place/location identification

3227 Location function code qualifier M an..3 M an..3 5 = Place of departure 8 = Place of destination 13 = Place of transhipment 28 = Country of destination of goods 35 = Country of exportation/despatch 55 = Charges and freight payable to

C517 Location identification C R

3225 Location name code C an..35 D an..35 Use when available

1131 Code list identification code C an..17 D an..17 16 = Postcode directory 37 = Railway locations 140 = Area 145 = Airport/city 151 = Locations for tariff calculations 162 = Country Use when available

C an..3 D an..3 Use when available. 3 = IATA (International Air Transport

Association) 9 = EAN International 11 = Lloyd's register of shipping 12 = UIC (International union of railways) 87 = Assigned by carrier 91 = Assigned by seller or seller's agent 92 = Assigned by buyer or buyer's agent

3224 Location name C an..256 D an..70 Use if code not available

C519 Related location one identification C N

3223 First related location name code C an..25 N not used

C an..3 N not used

3222 First related location name C an..70 N not used

C553 Related location two identification C N

3233 Second related location name code

C an..25 N not used

C an..3 N not used

3232 Second related location name C an..70 N not used

5479 Relation code C an..3 N not used

Comment:

Example: LOC+5+VAXJO'

2008-09-28 103 ( 150)

Group: SG34 Status: O Max. Occ.: 5 VAT or other tax rate and amount for line item

This segment group is required when VAT is calculated at the line item level. Tax identification is required at the line item level as different goods and services can be taxed at different rates. If only one tax rate applies to all line items, this segment group can be omitted.

Segment:

Name: VAT or other tax rate line item

M an..3 M an..3 7 = Tax

C an..3 N not used

C an..15 N not used

C243 Duty/tax/fee detail C R

C an..3 N not used

5278 Duty or tax or fee rate C an..17 R n..7 The tax rate (numeric) should be presented as follows: 19.5% ==> :19.5

C an..3 N not used

5305 Duty or tax or fee category code C an..3 R an..3 Recommendation: AAA = Exempt - Article 15 of Directive 77/388/EC AAB = Exempt - Article 16 of Directive 77/388/EC AAE = Exempt - Article 28b(C)

2008-09-28 104 ( 150)

Name St Format St Format Use / Comments AAL = Reverse Charge - 2nd subparagraph of

Article 16(1) of Directive 77/388/EC E = Exempt from tax S = Standard rate Z = Zero rated goods

Comment:

When sending a message with data element 5278 in the TAX segment, the value added tax rate (numeric) should be presented in an alpha-numeric field as follows: 19,5% ==> :19.5

2008-09-28 105 ( 150)

Group: SG34 Status: O Max. Occ.: 5 VAT or other tax rate and amount for line item

This segment group is required when VAT is calculated at the line item level. Tax identification is required at the line item level as different goods and services can be taxed at different rates. If only one tax rate applies to all line items, this segment group can be omitted.

Segment:

Monetary amount

Name: VAT or other tax amount line item

M an..3 M an..3 124 = Tax amount 125 = Taxable amount

5004 Monetary amount C n..35 R n..18 Tax Amount 6345 Currency identification code C an..3 O an..3

Comment:

2008-09-28 106 ( 150)

Group: SG35 Status: O Max. Occ.: 1 Ship-to party

Segment:

Name and address

Name: Ship-to

3035 Party function code qualifier M an..3 M an..3 ST = Ship to CN Consignee synonym to ST

C082 Party identification details C O In most cases it will be sufficient to use C082 for identification of ship-to party. If not, either C058 (unstructured address) or C080 and following data elements should be used (structured address). The preferred version is the structured address.

C an..3 R an..3 9 = EAN International 10 = ODETTE 16 = US, D&B (Dun & Bradstreet Corporation) 87 = Assigned by carrier 91 = Assigned by seller or seller's agent 92 = Assigned by buyer or buyer's agent

C080 Party name C D

3036 Party name C an..35 C an..35

3045 Party name format code C an..3 C an..3

C059 Street C D For usage see comment on C082. 3042 Street and number or post office

box identifier M an..35 M an..35

C an..35 O an..35 see 3042 # 1

C an..35 N not used

2008-09-28 107 ( 150)

C an..3 N not used

3207 Country name code C an..3 D a2 Use if qualifier is other = 'SE' The Swedish post code is exchanged in unedited form(i.e it is to contain no spaces)

Comment:

CN is a synonym to ST

Example: NAD+ST+12::9+SHIP-TO NAME+INDUSTRY PARK+NEWCASTLE++ABC 134+UK'

2008-09-28 108 ( 150)

Group: SG35 Status: O Max. Occ.: 1 Ship-from party

Segment:

Name and address

Name: Ship-from

3035 Party function code qualifier M an..3 M an..3 SF = Ship from

C082 Party identification details C C

C an..3 R an..3 9 = EAN International 87 = Assigned by carrier 92 = Assigned by buyer or buyer's agent 10 = ODETTE 16 = US, D&B (Dun & Bradstreet Corporation)

C080 Party name C R

M an..35 M an..35

C an..35 O an..35

C an..35 N not used

C an..3 N not used

3228 Country sub-entity name C an..70 N not used The Swedish post code is exchanged in unedited form(i.e it is

2008-09-28 109 ( 150)

3251 Postal identification code C an..17 R an..17 to contain no spaces)

3207 Country name code C an..3 D an..3 Use this qualifier if other than = 'SE'

Comment:

CZ is a synonym to SF

Example: NAD+SF+1234567::92++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE '

2008-09-28 110 ( 150)

Group: SG35 Status: D Max. Occ.: 1 Carrier party

Segment:

Name and address

Name: Carrier

3035 Party function code qualifier M an..3 M an..3 CA = Carrier

C082 Party identification details C O

C an..3 R an..3 87 = Assigned by carrier 92 = Assigned by buyer or buyer's agent 9 = EAN International 16 = US, D&B (Dun & Bradstreet Corporation) 10 = ODETTE

C080 Party name C R

M an..35 M an..35

C an..35 O an..35 see 3042 # 1

C an..35 N not used

C an..3 N not used

3228 Country sub-entity name C an..70 N not used The Swedish post code is exchanged in unedited form(i.e it is

2008-09-28 111 ( 150)

3251 Postal identification code C an..17 R an..17 to contain no spaces)

3207 Country name code C an..3 D an..3 Use this element if qualifier is other than = 'SE'

Comment:

Example: NAD+CA+SCH::87++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE '

2008-09-28 112 ( 150)

Group: SG35 Status: D Max. Occ.: 1 Agent party

Segment:

Name and address

Name: Agent

3035 Party function code qualifier M an..3 M an..3 AG = Agent/representative Party authorised to act on behalf of another party

C an..3 R an..3 9 = EAN International 87 = Assigned by carrier 92 = Assigned by buyer or buyer's agent 10 = ODETTE 16 = US, D&B (Dun & Bradstreet Corporation)

C080 Party name C R

C059 Street C R

M an..35 M an..35

C an..35 O an..35

C an..35 N not used

C an..3 N not used

2008-09-28 113 ( 150)

Comment:

Example: NAD+AG+SCH::87++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE '

2008-09-28 114 ( 150)

Group: SG35 Status: D Max. Occ.: 1 Brokers or Sales Office party

Segment:

Name and address

Name: Brokers or Sales Office party

3035 Party function code qualifier M an..3 M an..3 BO = Broker or sales office Party acting in the name of the Seller or as a broker or as sales office.

C082 Party identification details C C

C an..3 R an..3 9 = EAN International 16 = US, D&B (Dun & Bradstreet Corporation) 10 = ODETTE 87 = Assigned by carrier 92 = Assigned by buyer or buyer's agent

C080 Party name C R

M an..35 M an..35

C an..35 O an..35 see 3042 # 1

C an..35 N not used

C an..3 N not used

2008-09-28 115 ( 150)

Comment:

Example: NAD+BO+SCH::87++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE '

2008-09-28 116 ( 150)

Group: SG35 Status: D Max. Occ.: 1 Delivery party

Segment:

Name and address

Name: Delivery

3035 Party function code qualifier M an..3 M an..3 DP = Delivery party Use this Party if other than Ship To

C an..3 R an..3 9 = EAN International 10 = ODETTE 16 = US, D&B (Dun & Bradstreet Corporation) 87 = Assigned by carrier 92 = Assigned by buyer or buyer's agent

C080 Party name C C

C059 Street C C

M an..35 M an..35

C an..35 O an..35 see 3042 # 1

C an..35 N not used

3164 City name C an..35 C an..35

C an..3 N not used

2008-09-28 117 ( 150)

Comment:

Example: NAD+DP+SCH::87++COMPANY GMBH+SMALLROAD+SMALLTOWN++DE5409+DE '

2008-09-28 118 ( 150)

Group: SG39 Status: D Max. Occ.: 10 Allowances or charges

Segment:

Allowance or charge

Name: Allowance/charge

5463 Allowance or charge code qualifier

M an..3 R an..3 Allowance/Charge Qualifier A = Allowance C = Charge

C552 Allowance/charge information C N

1230 Allowance or charge identifier C an..35 N not used

5189 Allowance or charge identification code

C an..3 N not used

4471 Settlement means code C an..3 C an..3 2 = Off invoice 6 = Charge to be paid by customer

1227 Calculation sequence code C an..3 D an..3 1 = First step of calculation 2 = Second step of calculation 3 = Third step of calculation 4 = Fourth step of calculation

C214 Special services identification C R

7161 Special service description code C an..3 R an..3 Use Carrier's Allowance and charge list. http://www.swedfreight.se/Documents/eCom/Kodlistor/ fraktkostnadskoder.pdf

C an..3 R an..3 6 = UN/ECE (United Nations - Economic Commission for Europe)

10 = ODETTE 87 = Assigned by carrier 91 = Assigned by seller or seller's agent

7160 Special service description C an..35 D an..35 Use this element to describe miscelleneous

7160 Special service description C an..35 C an..35

Comment:

Example: ALC+A++2+1+ABG::87:text'

2008-09-28 119 ( 150)

Group: SG42 Status: R Max. Occ.: 2 Allowance/charge - monetary amount

Segment:

Monetary amount

Name: Allowance/charge - monetary amount

M an..3 M an..3 8 = Allowance or charge amount 6 = Amount reference currency

5004 Monetary amount C n..35 R n..15 Informative only, no calculation. This amount is already to be included MOA+203

Comment:

2008-09-28 120 ( 150)

Group: SG44 Status: O Max. Occ.: 2 Allowance/charge - applicable VAT rate and amount

Segment:

Name: Allowance/charge - applicable VAT rate

M an..3 R an..3 7 = Tax

C241 Duty/tax/fee type C O

C an..3 N not used

C an..15 N not used

C an..3 N not used

5278 Duty or tax or fee rate C an..17 R n..7

C an..3 N not used

5305 Duty or tax or fee category code C an..3 O an..3 Recommendation: AAA = Exempt - Article 15 of Directive 77/388/EC AAB = Exempt - Article 16 of Directive 77/388/EC AAE = Exempt - Article 28b(C) AAL = Reverse Charge - 2nd subparagraph of

Article 16(1) of Directive 77/388/EC S = Standard rate E = Exempt from tax

2008-09-28 121 ( 150)

Name St Format St Format Use / Comments Z = Zero rated goods

Comment:

2008-09-28 122 ( 150)

Group: SG44 Status: O Max. Occ.: 2 Allowance/charge - applicable VAT rate and amount

Segment:

Monetary amount

Name: Allowance/charge - applicable VAT amount

M an..3 M an..3 124 = Tax amount 125 = Taxable amount

Comment:

Example: MOA+124:16'

2008-09-28 123 ( 150)

Group: SG45 Status: R Max. Occ.: 10 Transport details

Segment:

Transport information

Name: Transport information

8051 Transport stage code qualifier M an..3 M an..3 12 = At departure 25 = Delivery carrier all transport 10 = Pre-carriage transport 20 = Main-carriage transport 30 = On-carriage transport

8028 Means of transport journey identifier

C an..17 O an..17 Conveyance Reference Number Unique reference given by the carrier to a certain journey or departure of a means of transport (generic term).

C220 Mode of transport C O

8067 Transport mode name code C an..3 R an..3 10 = Maritime transport 12 = A railway wagon on a vessel at sea 20 = Rail transport 23 = Trailers or road vehicles being transported

by rail 30 = Road transport 40 = Air transport 50 = Mail 60 = Multimodal transport 70 = Fixed transport installations 80 = Inland water transport 90 = Mode unknown 11 = Ferry transport

8066 Transport mode name C an..17 N not used

C001 Transport means C N

8179 Transport means description code

C an..8 N not used

C an..3 N not used

8178 Transport means description C an..17 N not used

C040 Carrier C O

3127 Carrier identifier C an..17 D an..17 Identification of party undertaking or arranging transport of goods between named points. May be used to convey a routing code at line item level.

C an..3 D an..3 92 = Assigned by buyer or buyer's agent

3128 Carrier name C an..35 O an..35

8101 Transit direction indicator code C an..3 N not used

C401 Excess transportation information C N

8457 Excess transportation reason code

M an..3 N not used

8459 Excess transportation M an..3 N not used

2008-09-28 124 ( 150)

Name St Format St Format Use / Comments responsibility code

7130 Customer shipment authorisation identifier

C an..17 N not used

C222 Transport identification C O

8213 Transport means identification name identifier

C an..9 N not used

C an..3 N not used

8212 Transport means identification name

C an..35 D an..17 Vehicle Licence Plate/Aircraft number

8453 Transport means nationality code C an..3 D an..3 ISO 3166 two alpha code. 8281 Transport means ownership

indicator code C an..3 N not used

Comment:

To specify the transport details such as mode of transport, means of transport, its conveyance reference number and the identification of the means of transport.

Example: TDT+25++30++12345::92:Name AB+++:::ABC 125:SE'

2008-09-28 125 ( 150)

Segment:

Section control

Name: Section control

0081 Section identification M a1 M a1 S = Detail/summary section separation

Comment:

Example: UNS+S'

2008-09-28 126 ( 150)

Segment:

Control total

Name: Control total

C270 Control M M

6069 Control total type code qualifier M an..3 M an..3 It is recommended, to use at least CNT with code 2 (number of line items) in each detailed invoice message. 1 = Total of line item quantities 2 = Number of line items in message

6066 Control total quantity M n..18 R n..10 Quantity / Control value

6411 Measurement unit code C an..8 N not used

Comment:

Example: CNT+2:1'

2008-09-28 127 ( 150)

Group: SG50 Status: R Max. Occ.: 1 Invoice amount in Invoicing or payment currency

Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous)

Segment:

Monetary amount

Name: Invoice amount in Invoicing or Payment currency

M an..3 M an..3 Amount Type 77 = Invoice amount Although the EDIFACT codelist provides another code for the sum of several invoice documents (e.g. in a summarised message like an invoice trailer) for the sake of keeping the message as simple as possible the code 77 shall be used also in those messages.

6345 Currency identification code C an..3 O an..3 Invoicing or Payment currency, coded according to ISO 4217 three alpha code.

6343 Currency type code qualifier C an..3 O an..3 Amount Currency Qualifier 4 = Invoicing currency 11 = Payment currency Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous)

Comment:

Total sum charged in respect of a single invoice in accordance with the terms of delivery. When amounts have to be specified by legal reasons also in home currency, this segment has to be sent. If the amount is stated in the invoicing currency, the currency type qualifier is optional. For (additional) home and payment currency it has to be stated. Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous)

Example: MOA+77:824.76::4'

2008-09-28 128 ( 150)

Group: SG50 Status: D Max. Occ.: 1 Total invoice additional amount in Invoicing or Payment currency

Segment:

Monetary amount

Name: Total invoice additional amount in Invoicing or Payment currency

M an..3 M an..3 Amount Type 131 = Total charges/allowances

6345 Currency identification code C an..3 O an..3 Invoicing or Payment currency, coded according to ISO 4217 three alpha code.

Comment:

When amounts have to be specified by legal reasons also in home currency, this segment has to be sent. If the amount is stated in the invoicing currency, the currency type qualifier is optional. For (additional) home and payment currency it has to be stated.

Example: MOA+131:824.76::11'

2008-09-28 129 ( 150)

Group: SG50 Status: D Max. Occ.: 1 Total taxable amount in invoicing or payment currency

Segment:

Monetary amount

Name: Total taxable amount in invoicing or payment currency

M an..3 M an..3 Amount Type 125 = Taxable amount

5004 Monetary amount C n..35 R n..15 Amount 6345 Currency identification code C an..3 O an..3 Invoicing or Payment currency, coded according to ISO 4217

three alpha code. 6343 Currency type code qualifier C an..3 O an..3 Amount Currency Qualifier

Comment:

If no taxes or duties apply to any part of the invoice this occurence of SG50 can be omitted. If an invoicing and a home currency are used, for transactions with European partners this SG50 shall be present by legal reasons even if only zero rate taxes apply to the invoiced items. If the amount is stated in the invoicing currency, the currency type qualifier is optional. For (additional) home and payment currency it has to be stated.

Example: MOA+125:711::11'

2008-09-28 130 ( 150)

Group: SG50 Status: D Max. Occ.: 1 Total tax in invoicing or payment currency

Segment:

Monetary amount

Name: Total tax amount in invoicing or payment currency

M an..3 M an..3 Amount Type 176 = Message total duty/tax/fee amount

5004 Monetary amount C n..35 R n..15 Amount 6345 Currency identification code C an..3 R an..3 Invoicing or Payment currency, coded according to ISO 4217

Comment:

If no taxes or duties apply to any part of the invoice this occurence of SG50 can be omitted. If an invoicing and a home currency are used, for transactions with European partners this SG50 shall be present by legal reasons even if the total tax amount equals zero. If the amount is stated in the invoicing currency, the currency type qualifier is optional. For (additional) home and payment currency it has to be stated.

Example: MOA+176:113.76:SEK:3'

2008-09-28 131 ( 150)

Group: SG50 Status: O Max. Occ.: 1 Total line items amount in invoicing or paymentcurrency

Segment:

Monetary amount

Name: Total line items amount in invoicing or payment currency

M an..3 M an..3 Amount Type 79 = Total line items amount

5004 Monetary amount C n..35 R n..15 Amount 6345 Currency identification code C an..3 R an..3 Invoicing or Payment currency, coded according to ISO 4217

Comment:

Total sum of all line items amounts.

Example: MOA+79:1000::11'

2008-09-28 132 ( 150)

Group: SG50 Status: O Max. Occ.: 1 Total invoice price adjustment amount in invoicing or payment currency

Segment:

Monetary amount

Name: Total invoice price adjustment amount in invoicing or payment currency

M an..3 M an..3 Amount Type 165 = Adjustment amount

5004 Monetary amount C n..35 R n..15 Minus sign or DE 4405 must be used to indicate negative figures.

6345 Currency identification code C an..3 R an..3 Invoicing or Payment currency, coded according to ISO 4217 three alpha code.

Comment:

In some countries the invoice amount is always rounded to full currency units (e.g. SEK in Sweden). The sum of all line item amouts + or - allowances, charges, taxes does often not equals to this rounded invoice amount. In this case, an adjustment amount might be necessary to explain the difference.

Example: MOA+165:0.26::11'

2008-09-28 133 ( 150)

Group: SG50 Status: O Max. Occ.: 1 Exemption amount

Segment:

Monetary amount

Name: Non-taxable or exemption amount

M an..3 M an..3 403 = Exemption amount

6343 Currency type code qualifier C an..3 O an..3 4 = Invoicing currency 11 = Payment currency Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous)

Comment:

Example: MOA+403:1000:EUR:11'

2008-09-28 134 ( 150)

Group: SG50 Status: O Max. Occ.: 1 Non-taxable

Segment:

Monetary amount

Name: Non-taxable or exemption amount

M an..3 M an..3 342 = Non-taxable amount

Comment:

2008-09-28 135 ( 150)

Group: SG52 Status: R Max. Occ.: 4 Tax rates and amounts

Segment:

Name: Tax type

M an..3 M an..3 7 = Tax 9 = Tax related information

5153 Duty or tax or fee type name code C an..3 R an..3 Duty/Tax/Fee Type Coded Code OTH shall be used when the tax in question is not VAT. AAG = Harmonised sales tax, Canadian AAH = Quebec sales tax AAI = Canadian provincial sales tax BOL = Stamp duty (Imposta di Bollo) GST = Goods and services tax LOC = Local sales tax OTH = Other taxes STT = State/provincial sales tax VAT = Value added tax

C an..3 N not used

C an..15 N not used

C an..3 N not used

5278 Duty or tax or fee rate C an..17 R n..7 Duty/Tax/Fee Rate 5273 Duty or tax or fee rate basis code C an..12 N not used

C an..3 N not used

5305 Duty or tax or fee category code C an..3 D an..3 The use of any valid EDIFACT code is permitted, the trading partners may limit the codes in accordance with business and legal requirements. (1) Codes created to comply with the European invoicing directive. These codes are not yet part of the official EDIFACT code list. In Europe it is recommended or even required to use these more specific codes instead of code E. AAA = Exempt - Article 15 of Directive 77/388/EC

2008-09-28 136 ( 150)

Name St Format St Format Use / Comments AAB = Exempt - Article 16 of Directive 77/388/EC

AAE = Exempt - Article 28b(C) AAL = Reverse Charge - 2nd subparagraph of

Article 16(1) of Directive 77/388/EC E = Exempt from tax S = Standard rate Z = Zero rated goods

Comment:

When sending a message with data element 5278 in the TAX segment, the tax rate (numeric) should be presented in an alpha-numeric field as follows: 19.5% ==> :19.5 In European business environment, it is recommended to use SG52 as well to summarize line items belonging to the same exemption category. Assuming an invoice with a mixture of line items (1000 EUR) subject to VAT and line items (1000 EUR) subject to tax exemption, the following example would explain the recommendation: SG50: Total invoice amount (MOA+77) 2160.00 EUR SG50: Total taxable amount (MOA+125) 1000.00 EUR SG50: Total tax amount (MOA+176) 160.00 EUR SG50: Total exemption amt (MOA+403) 1000.00 EUR SG52: Tax rate and amounts - VAT SG52: Tax rate and type (TAX+7) 16% VAT SG52: Taxable amount (MOA+125) 1000.00 EUR SG52: Tax amount (MOA+124) 160.00 EUR SG52: Tax rate and amounts - exempt code AAA SG52: Tax rate and type (TAX+7) 0% AAA (exempt ...) SG52: Taxable amount (MOA+125) 1000.00 EUR SG52: Tax amount (MOA+124) 0.00 EUR

2008-09-28 137 ( 150)

Segment:

Monetary amount

Name: Tax amount in home currency

5004 Monetary amount C n..35 R n..15 Tax Amount 6345 Currency identification code C an..3 R an..3 Home currency, coded according to ISO 4217 three alpha

code. 6343 Currency type code qualifier C an..3 O an..3 3 = Home currency

Comment:

2008-09-28 138 ( 150)

Segment:

Monetary amount

Name: Tax amount in Invoicing or payment currency

5004 Monetary amount C n..35 R n..15 Tax Amount 6345 Currency identification code C an..3 D an..3 Invoicing or payment currency, coded according to ISO 4217

three alpha code. 6343 Currency type code qualifier C an..3 O an..3 4 = Invoicing currency

11 = Payment currency Note that 4 =Invoicing currency and 11 = payment currency are to be understood as synonymous)

Comment:

2008-09-28 139 ( 150)

Segment:

Monetary amount

Name: Taxable amount in Invoicing or Payment currency

M an..3 M an..3 125 = Taxable amount

5004 Monetary amount C n..35 R n..15 Taxable Amount 6345 Currency identification code C an..3 R an..3 Use ISO 4217 three alpha code.

Invoicing or Payment currency, coded according to ISO 4217 three alpha code.

Comment:

2008-09-28 140 ( 150)

Segment:

Message trailer

Name: Message trailer

0074 Number of segments in the message

M n..6 M n..6 Number of segments in the message

0062 Message reference number M an..14 M an..14

Comment:

Example: UNT+162+1'

2008-09-28 141 ( 150)

5.1 Invoice Profile 5.1.1 This message covers the invoicing function using one of the following processes.

• Classic invoicing: The message is sent by the seller to the buyer claiming payment for goods despatched under mutually agreed conditions.

• Self-billing: The message is sent by the buyer to the seller to settle payment for goods despatched under mutually agreed conditions. The buyer will arrange for payment according to agreed conditions. Not described in this chapter

One invoice must refer to one order from the buyer and one or more transport event. An invoice may refer to (R = Required for business needs or VAT legislations):

• Buyer in following roles (R) o One buyer o One buyer as officially registered (if required in legislation)

• Seller in following roles (R) o One seller o One seller as officially registered

• Other parties o One pay-to o Invoicee o Invoice issuer

• Payment means • One payment condition • Terms of delivery • Currency information: the pricing currency of the invoice, a different payment currency if

agreed between the parties, and a specific VAT amount currency (home currency) when different from the pricing currency or payment currency (R)

• General information • One set of legal and fiscal information • Allowance and charges • Different transport services (R) • Dimensions, quantities, prices, different dates, different sums and amounts at line level

(R) • One or more allowances/charges at article line level agreed between Buyer and Seller • Free text information • References • Package information • Locations • Other parties (ship from, ship to, carrier, agent, debiting office, delivery party) • Transport details • Article or allowance/charge (Used upon agreement) related to more than one VAT

category and rate.

2008-09-28 142 ( 150)

• An invoice may contain adjustments related to prices/amounts to avoid differences caused by fractions (e.g., used in Sweden)

• VAT exempt for crossboarder between different EU countries.

2008-09-28 143 ( 150)

5.1.2 Invoicing EU Directive 77/388/EC Since 20040101 a new Invoicing directive was implemented in EU. Required information in this directive was defined and has to be used in all EU countries. This information has been stated in the specifications as Required in EU. Other countries outside EU should also send this information to harmonise the specification. In order to simplify the use of Tax Exemption Reason, a codelist have been created for this purpose. It should be used cross-border between different EU countries. AAA Exempt – Article 146, 148 and 151 of Council Directive 2006/112//EC Exemption of exports from the Community and like transactions and international transport. To be used when invoicing goods which are delivered to a non-EC country and when invoicing certain services, where these are directly connected with the export of goods. AAB Exempt – Article 164 of Council Directive 2006/112//EC Special exemptions linked to international goods traffic. To be used when invoicing goods which are imported from a non EC country into an approved warehouse, or free zone, within the EC area, and held in warehouse under VAT suspension. This arrangement may also include VAT suspended goods movements between different approved warehouses within the EC provided that the goods are re-exported from the warehouse to a non-EC country. Should also be used for transport costs included in customs value. Example: a company in EC country A imports goods from US and stores them in an approved warehouse, under VAT suspension. The EC company A then sells the goods to a company in EC country B and transfer the goods from the warehouse in country A to a warehouse in country B, still under VAT suspension. Then the company in country B sells and delivers the goods to a company in Russia. AAC Exempt – Article 138 of Council Directive 2006/112//EC Exempt Intra-Community supplies of goods. To be used when invoicing goods which are delivered from one EC country to another EC country if the customer has a VAT number in another EC country. The goods have to be dispatched or transported by or on behalf of the vendor or the person acquiring the goods. AAE Reverse Charge – Article 48, 49 and 50 of Council Directive 2006/112//EC Reverse Charge Intra-Community transport services. To be used when invoicing the transport of goods within the EC and ancillary services to these transports, services rendered by intermediaries, services on movable tangible property, where the customer is registered for VAT in a different EC country to that of the supplier. AAF Exempt – Article 346 of Council Directive 2006/112//EC Exemption under the special scheme for investment gold. To be used when invoicing investment gold to a customer in another EC country, where the special scheme for investment gold is applicable. AAG Exempt – Article 131, 132 and 135 of Council Directive 2006/112//EC Exempt within the territory of the country. To be used when invoicing, within the supplier’s own country, goods and services that are

2008-09-28 144 ( 150)

exempt from VAT under the national legislation – e.g. banking-, insurance services, hospital care, medicine and education. AAH Margin Scheme – Title X11,Chapter 4 of Council Directive 2006/112//EC Special arrangements applicable to second-hand goods, works of art, collectors items and antiques. To be used when invoicing second-hand goods, works of arts, collector’s items and antiques where the margin scheme is applicable. AAI Margin Scheme –Title X11, Chapter 3 of Council Directive 2006/112//EC Margin scheme for travel agents To be used when invoicing for travel arrangements where the margin scheme for travel agents is applicable. AAJ Reverse Charge – Article 198 of Council Directive 2006/112//EC Reverse charge procedure applying to supplies of gold. To be used when the supplier of the investment gold, which would otherwise be exempt from VAT, has exercised the right to “option to tax”, under the Article 26b(C) of directive 77/388/EC. Under this “option to tax” arrangement, the customer is liable to account for VAT on supply, under the reverse charge procedure. AAK Reverse Charge – Article 194 of Council Directive 2006/112//EC Reverse charge procedure. Special scheme for non VAT registered companies within an EC country in case of domestic supply of goods and services to a VAT registered purchaser in that EC country. To be used when invoicing goods and certain services, from a supplier (a foreign entity) who is not established and registered for VAT in an EC country, to a customer who is VAT registered in that EC country. AAL Reverse Charge Exempt - Article 164 of Council Directive 2006/112//EC Reverse charge procedure when goods cease to be covered by warehousing arrangements. To be used when invoicing goods from a non-EC country which have been held in an approved warehouse and should be removed for consumption in an EC country (i.e. not re-exported as in AAB). Example: still using the example above (AAB) as a base the company in country A sells and transfers the goods to a company in country B but in this case the company in country B sells and deliver the goods to EC country C for domestic consumption. AAM Exempt New Means of Transport – Article 2, 3 and 4 of Council Directive 2006/112//EC Intra-Community supply of a new means of transport. To be used when invoicing a supply of new means of transport to a customer in another EC country. AAN Exempt Triangulation – Article 141 of Council Directive 2006/112//EC Triangulation To be used when invoicing by a company who is the middleman in a triangulation chain i.e. goods trade between three parties in different EC countries and the goods delivered from the first part to the last part. AAO Reverse Charge – Article 196 of Council Directive 2006/112//EC Reverse charge procedure for services such as consultant, lawyer, information, ADB and translation. To be used when invoicing taxable services for example consultant-, lawyer-, auditor-,

2008-09-28 145 ( 150)

translation- and information services, ADB and preparing systems and programs, advertising to EC countries and certain non EC countries. AAP VAT exempt/reverse charge, within the construction business, Article 199 1 a-b of Council Directive 2006/112//EC Reverse charge Supply of certain services within the construction businesses should be taxable by the purchaser instead of the seller. The services should concern property, building or other establishment. The services mentioned are land- and ground work, construction work, installations, construction finalize work, letting of construction machinery with driver, construction cleaning and letting of labour for these services. The purchaser should be a business which supplies the same services.

2008-09-28 146 ( 150)

5.1.3 Example Message for a Freight Invoice UNH+0001+INVOIC:D:03A:UN:GBS212' Message header segment. Message type

INVOIC based on UN/CEFACT directory D03A, compliant to the SMSI Freight Invoice Profile 2.1

BGM+380+4700584' 380 = Invoice message, number 4700584 DTM+137:20080305:102' Invoice date 5 mars 2008 FTX+ABL+++Legal info text’ Free text. Legal or fiscal information NAD+BY+59331234::87++TILA AB++TRELLEBORG++23132+SE'

RFF+VA:SE565088600601' Buyer’s VAT registration number CTA+IC+Logistik:Helena Sandberg' Buyer’s contact person COM+0410123456:TE' Buyer’s contact person telephone number NAD+IV+59331234::87++TILA AB++TRELLEBORG++23132+SE'

Invoicee

CTA+IC+Finans:Holmgren' Invoicee contact person NAD+SE+20::87++EXPRESS (SWEDEN)AB+FRAKTVÄGEN 7+MALMÖ++ 21111+SE'

Seller

FII+RH+123-1234:Bankgiro+BG' Seller’s Financial institution information RFF+VA:SE5651031234' Seller’s VAT registration number CTA+IC+IT:CAJ OLSSON' Seller’s contact person NAD+PE+00105438::87++EXPRESS(SWEDEN) AB+VARGSTIGEN 85+TÄBY++17087+SE'

Pay-to

FII+BF+123-1234:Bankgiro+BG' Pay-to Financial institution information RFF+VA:SE5651031234' Pay-to’s VAT registration number CTA+IC+:Svensson' Pay-to’s contact person COM+08555555:TE' Pay-to’s contact person telephone number CUX+2:SEK:4+3:SEK:11+1.0' Pricing currency: SEK DTM+134:20080301:102' Currency date PYT+3++66' Payment terms, Fixed date, specified in DTM DTM+140:20080504:102' Payment due date PCD+15:2' Penalty percentage: 15 % TOD+6++CIP' Terms of delivery: CIP=Cost, Insurance,

Freight (. named port of destination) LOC+1+:::AALBORG ÖST' Place of terms of delivery LIN+1' Line item sequence number MEA+PD+AAD+KGM:10960' Dimensions: Total gross weight 10960 KGM MEA+PD+ACV+MTR:8.6' Dimensions: Loading meters 8.6 MTR DTM+143:20070302:102' Acceptance date/time of goods FTX+AAA+1++FLOOR' Goods description FTX+MKS+1++TILAABN' Additional marks/numbers information MOA+203:4256.49:SEK' Net line item amount (Including

allowance/charge but not VAT and payment discount)

RFF+AAS:ABC-ED-7601756' Reference: despatch note number 7601756

2008-09-28 147 ( 150)

PAC+19++PL' Packing information LOC+8+DK-9220:16' Location Place of destination. Use place or

zip code LOC+5+TRELLEBORG:16' Location Place of departure. Use place or zip

code NAD+ST+00000000::87++EP MÖLLER & SÖN+ÖLGODVEJ 3+AALBORG ÖST++9220+DK'

Ship to party

NAD+SF+00000000::87++TILA AB+PERSVÄGEN 22+TRELLEBORG++23132+SE'

Ship from party

ALC+C++6++ACA::87:FRAKT' Allowance: Freight charge, special service see code list

MOA+8:3440:SEK' Allowance amount TAX+7+VAT+++:::25+S' Allowance tax rate 25% ALC+C++6++ACA::87:KAPACITETSTILLÄGG' Allowance: Freight charge, special service

see code list MOA+8:103.2:SEK' Allowance amount TAX+7+VAT+++:::25+S' Allowance tax rate 25% ALC+C++6++ACA::87:DRIVMEDELSJUSTERING'

Allowance: Freight charge, special service see code list

MOA+8:545.65:SEK' Allowance amount TAX+7++++:::25+S' Allowance tax rate 25% ALC+C++6++ACA::87:VALUTAJUSTERING’ Allowance: Freight charge, special service

see code list MOA+8:167.64:SEK' Allowance amount TAX+7+VAT+++:::25+S' Allowance tax rate 25% TDT+20+19410325870+30+++++:::WYE091’ Transport details UNS+S' Section Control MOA+79:4256.49:SEK:11' Total line item amount in invoicing or

payment currency MOA+125:4256.49:SEK:11' Total taxable amount in invoicing or payment

currency MOA+176:1064.12:SEK:11' Total tax amount in invoicing or payment

currency MOA+165:0.39:SEK:11’ Total invoice price adjustment amount in

invoicing or payment currency MOA+77:5321:SEK:11' Total invoice amount in Invoicing or payment

currency TAX+7+VAT+++:::25+S' Tax sum MOA+124:1064.12:SEK:3' Tax Amount in home currency MOA+125:4256.49:SEK:11' Taxable amount in Invoicing or Payment

currency UNT+62+0001' Message trailer, 60 segment in the message,

message reference number 1

2008-09-28 148 ( 150)

5.2 Profile Chart In this profile chart you can find an easy way the information covered by the Freight invoice profile

MessageAttributes

Classic Freight Invoice

Header section Buyer ➼ Seller ➼ Payee ➼ Message date ➼ Horizon start-end date ➼

References (to documents, messages, etcetera) ➼

Currency details ➼ Payment terms ➼ Transport terms ➼ Allowances and charges ➼ General information ➼ Line item section Line ID ➼ Dimensions details ➼ Quantity details ➼ Dates (related to invoice line) ➼

References (to documents, messages, etcetera) ➼

Goods identities ➼ Price amounts ➼

Line Item amounts

➼ VAT info for line amounts ➼ Packaging information ➼

Locations/places (related to transport) ➼

Parties (ship from, ship to, carrier…) ➼

Allowances and charges ➼ Transport details ➼ Sum section Total amounts ➼ Tax totals ➼

2008-09-28 149 ( 150)

APPENDIX 1: MAINTENANCE REQUEST FORM

Maintenance Request Form (SMSI Freight) Name of Submitter: Date:

Company:

Company Address:

Phone: Fax: E-mail: MAINTENANCE REQUEST

Page Number of Change:

Document Currently Reads:

Recommended Changes/Should Read:

Reason for Change (Use additional sheets if necessary):

Signature of Submitter:

Complete form and return, or send an e-mail, to Odette Sweden, Box 26173, 100 41 Stockholm, fax: +46 8 791 23 11, e-mail: sten.lindgren@odette.se, website: http://www.odette.se Change requests could also be sent to BEAst and to Sveriges Transportindustriförbund, see page 6 for complete addresses

2008-09-28 150 ( 150)

APPENDIX II: USED CODES Please note that this list of used codes is a general document created for all global automotive EDI messages. This means that there are codes in the list of used codes that are not used in this specification. This list is available at www.beast.se www.odette.se www.swedfreight.se

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