1 eere communications 5/21/2015 eere web coordinators meeting conference line: access code:

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EERE Communications

5/21/2015

EERE Web Coordinators Meeting Conference line: Access Code:

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Agenda

Web Coordinators Meeting• Around the Room – Carolyn Hinkley• Plain Language – Drew Bittner

• New Web Governance Team Process and Forms – Carolyn Hinkley/Leslie Gardner

• Bioenergy Quiz – Alex Clayborne

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Agenda

Web Coordinators Meeting• Around the Room – Carolyn Hinkley• Plain Language – Drew Bittner

• Changes to Web Governance Team Process and Forms – Carolyn Hinkley

• Bioenergy Quiz – Alex Clayborne

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Changes to Web Governance Team Process and Forms

Three meetings with WGT (instead of two)1. Concept meeting - NEW• Meet with WGT before starting any Web/digital project• No form required• Ensures we are meeting the new DOE Web Policy• Sets you up for success by knowing all requirements up

front before spending time and money2. Project charter meeting• Formalizes project scope from concept meeting• Updated project charter form

3. Go live meeting • Final check in to ensure all federal, DOE, and EERE

requirements are met• If appropriate, ensures Google Analytics account is

established.

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Roles and Responsibilities between EERE WGT and PA

EERE WGT• Is the governing body over EERE’s website • Serves as a review board for exceptions to DOE Web Policy• If WGT believes an exception is warranted, it will facilitate

exception request to PA• If exception is approved by PA, WGT will get approval in writing• If exception is approved, WGT will be primary communication

facilitator between PA and the project team.

PA• Manages energy.gov including Drupal environment• Owns DOE Web Policy• Must approve any sites or projects requesting exceptions to

energy.gov template or central hosting.

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Process Walkthrough

EERE Web Project Process and Approvals

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Agenda

Web Coordinators Meeting• Around the Room – Carolyn Hinkley• Plain Language – Drew Bittner

• Changes to Web Governance Team Process and Forms – Carolyn Hinkley

• Bioenergy Quiz – Alex Clayborne

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Agenda

Web Coordinators Meeting• Around the Room – Carolyn Hinkley• Plain Language – Drew Bittner

• Changes to Web Governance Team Process and Forms – Carolyn Hinkley

• Bioenergy Quiz – Alex Clayborne

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Next meeting June 18, 1:00-2:00 ET

5E-069 at HQX300 in Golden