1 matakuliah: g0374/business writing tahun: september 2006 report writing format frequency parts of...
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Matakuliah : G0374/Business Writing
Tahun : September 2006
Report WritingFormat
FrequencyParts of Reports
LayoutLanguage
Pertemuan 10
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• Informal report intended for in-house use
• Formal report intended for national public
distribution.
Format
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Format
• Consists entirely of text.
• Consists of statistics.
• Consists of a combination of prose, tables,
charts and graphs
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Parts of Formal Reports
1. Title page
2. Table of Contents
3. Introduction
4. Summary
5. Body
6. Conclusion
7. Recommendations
8. Appendix
9. Bibliography (if necessary)
6
Lay out
• To ensure that all reports project the same
‘brand image’.
• To assist the author, the person preparing
the report if other than the author/the
reader, all of whom will be able to work
more easily and more efficiently.
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Choice of words
• Familiar word to the far-fetched
• The concrete word to the abstract
• Prefer the short word to the long
• Prefer the Saxon word to the Romance
• Prefer the direct word to the circumlocution
• Prefer transitive verbs in the active voice
• Be sparing in the used of adjective
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Preparing the Manuscript
1. Use standard manuscript form
2. Number every page
3. Leave enough white space
4. Use lots of headings and subheadings
5. Pay attention to paragraphing
6. Be sure to footnote information
7. Proofread your report
8. Bind the finished manuscript securely
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