1 staff functions login- home screen. 2 type in your last name by using the touch screen key pad...

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Staff Functions

Login- Home screen

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Staff Functions

Login- Home screen

• Type in your last name by using the touch screen key pad

– For initial installation please use “Administrator”

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Staff Functions

Login- Enter Surname

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Staff Functions

Login- Enter Surname

• Select your name by touching the button with your name on it.

– Male members appear in Blue– Female members appear in Green– Trainers and Instructors are Blue with a Tie

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Staff Functions

Login-Enter Pin

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Staff Functions

Login- Enter Pin

• Enter pin number, if a pin number has not been selected the default pin number is 1234. – Only trainers and instructors can amend pin

numbers if a member has been forgotten.

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Staff Functions

Trainers/ Staff Main Menu

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Staff Functions

Trainers/ Staff Main Menu

• If you are a trainer/instructor you will be greeted with this main menu.

• Select member administration to change details or create a program for a member

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Staff Functions

Adding a New Member/Trainer

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Staff Functions

Adding a New Member/Trainer

• Select Add new member, add a new club member or a new trainer/instructor if you are a trainer.

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Staff Functions

Adding a New Member/Trainer

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Staff Functions

Adding a New Member/Trainer

• Touch on each position to add details. A touch screen keyboard will appear after each selection. Please use this keyboard to enter in the details including:– Name– Gender– Member type- normal for club members or

trainer/instructor for Staff– Select who the members trainer and instructor are.– Select whether or not to include exercise descriptions

(This can also be changed by the member)

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Staff Functions

Adding a New Member/Trainer

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Staff Functions

Adding a New Member/Trainer

• Select type of member i.e.. normal is a club member or if they are an instructor, trainer or both.

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Staff Functions

Adding a New Member/Trainer

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Staff Functions

Adding a New Member/Trainer

• If a new member, (normal) select who their trainer and instructors are. They can have the same trainer and instructor or have a different trainer to their instructor

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Staff Functions

Delete a Member

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Staff Functions

Delete a Member• Login as a trainer• Select member administration• Select Select member• Enter members surname and select the

member you wish to delete.• Select delete member • Confirm you wish to delete that member.

Note:– If you skip the “Select member” option the program

will assume that you wish to delete the member you were currently accessing.

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Staff Functions

Delete a Member

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Staff Functions

Delete a Member

• Select delete member

• Confirm by selecting yes or no to cancel

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Staff Functions

Create a Program For a Member

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Staff Functions

Create a Program For a Member• make sure you have logged in as a trainer and

select member administration.• Select member training programs• Enter the members name who you want to write

a program for• Select create program

Note: If you wish to create a program for yourself or a program you don’t wish a client to see, then go to training programs in the trainers main menu and not in member administration

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Staff Functions

Create a Program For a MemberAdding Exercises

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Staff Functions

Create a Program For a MemberAdding exercises

• Enter the program name i.e. Legs/full body etc. By touching on the text box, a touch screen keyboard will appear

• Select add exercise

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Staff Functions

Create a Program For a Member Adding Exercises - Exercise Selection

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Staff Functions

Create a Program For a Member Adding Exercises - Exercise Selection

• Select the muscle group for the exercise you require i.e. back

• A list of available exercises for that body part will be shown– Note: If there is an exercise that is not in the

library or you wish to suggest a class, then use the custom exercise selection

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Staff Functions

Create a Program For a MemberAdding Exercises

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Staff Functions

Create a Program For a MemberAdding Exercises

• Scroll through the exercises using the arrow keys on the right hand side of the screen and select the exercise that you wish to add.

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Staff Functions

Create a Program For a MemberAdding Exercises – Changing weights, reps and

sets

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Staff Functions

Create a Program For a MemberAdding Exercises – Changing weights, reps and

sets

• Type in the weight, the unit type, sets and reps by touching the corresponding box. – Note: A touch screen number pad or drop

down menu will appear depending on area selected.

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Staff Functions

Create a Program For a Member- Exercise Adjustments

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Staff Functions

Create a Program For a Member Exercise Adjustments

• Use the green down arrow attached to the exercise to either adjust the position of the exercise, add a note or delete the exercise

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Staff Functions

Create a Program For a Member- Exercise Order

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Staff Functions

Create a Program For a Member Exercise Order

• Touch the green arrow on the right hand side select to:– Move the order in which the exercise is to be

performed

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Staff Functions

Create a Program For a Member Exercise Order

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Staff Functions

Create a Program For a Member Exercise Order

• Use the green arrows on the right to adjust the position

• Save the new order

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Staff Functions Create a Program For a Member

Associate Specific Training Days

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Staff Functions Create a Program For a Member

Associate Specific Training Days

• Highlight the days that you wish the program to be completed by touching each day.

• Retouch the days to remove the highlight.

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Staff Functions

View a Members Program and Training History

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Staff Functions

View a Members Program and Training History

From the Trainers menu

• Select Member training history

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Staff Functions

View a Members Program and Training History

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Staff Functions

View a Members Program and Training History

• Select view selected program to look at the different types of program by program name

• Select view all programs to view all the sessions completed.

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Staff Functions

View a Members Program and Training HistoryView Selected Program

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Staff Functions

View a Members Program and Training HistoryView Selected Program

• Select view selected program to look at the different types of program by program name

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Staff Functions

View a Members Program and Training HistoryView Selected Program

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Staff Functions

View a Members Program and Training HistoryView Selected Program

• Select view to see all the sessions done for that particular program

Note: The program type selected was My new program after selecting view all the sessions for this program are shown

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Staff Functions

View a Members Program and Training History

View All Programs

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Staff Functions

View a Members Program and Training History

View All Programs

• Select view all programs to see all training sessions that have been completed

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Staff Functions – Back Office Advertising/Fitness

Assessments/Member Care

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Staff Functions – Back Office Advertising/Fitness

Assessments/Member Care

• Login as a Trainer/Instructor

• Select Member administration from the main menu.– Note: This area can only be accessed via the

back office system.

• Select Office Functions

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Staff Functions – Back Office Member care options

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Staff Functions – Back Office Member care options

• Select whether you wish to view all members or just the members who are allocated to you by selecting “select all your members” or “select all members”

From this menu you can:• Reallocate trainers/instructors to members• Input Fitness assessment data• Find members who have not attended regularly

or at all. • Flag members who are due for a reassessment

and• Email members

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Staff Functions – Back Office

Member Care OptionsMonitoring attendance - settings

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Staff Functions – Back Office

Member Care OptionsMonitoring attendance - settings

• You can monitor your members attendance and program usage by selecting the settings option in the office functions.

• Choose different coloured flags to indicate members who have not attended for different amounts of time.

• You can add different coloured flags to show when members when they are due for a reassessment.

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Staff Functions – Back Office

Fitness Assessment

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Staff Functions – Back Office

Fitness Assessment

To conduct a fitness assessment on a member

• Select the member from your list by highlighting their name

• Select Fitness Assessment from the bottom of the screen

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Staff Functions – Back Office

Fitness Assessment

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Staff Functions – Back Office

Fitness Assessment

The options for the fitness assessments are:• 1. Add Personal Details of Member• 2. Fitness /Activity Questions• 3. Fitness assessment• 4. Notes page – for dietary notes,

medication and injury informationAdd all relevant personal details as you

would in a normal fitness assessment and save the assessment.

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Staff Functions – Back Office

Reallocate Trainers/Instructors

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Staff Functions – Back Office

Reallocate Trainers/ Instructors

From the office functions menu select the member you wish to reallocate or allocate a trainer/instructor.

• Select Reallocate from the bottom of the screen

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Staff Functions – Back Office

Reallocate Trainers/Instructors

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Staff Functions – Back Office

Reallocate Trainers/Instructors

Note: When reallocating a new trainer/instructor both options will default back to no instructor/ trainer both options must be re selected

• Select the drop down instructor list to select a new instructor. If the instructor is to stay the same then you must re select that instructor.

• Select the drop down trainer list to select a new trainer. If the instructor is to stay the same then you must re select that trainer.

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Staff Functions – Back OfficeEmailing Members

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Staff Functions – Back OfficeEmailing Members

Note: To email a member they must have an email address added to their personal details in their fitness assessment

• Select the member you wish to email by highlighting their name and select Email Member from the bottom of the screen.

• Write the member an email.The email will be sent from the default email

address of the health club/gym.

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Staff Functions – Back Office

Change Exercise List

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Staff Functions – Back Office

Change Exercise List

• Add or delete exercises from the kiosk by adding or deleting the tick. The exercises without ticks will not be visible on the kiosk to other users. – Note: A warning will appear if an exercise is

already in a members program, this will be deleted and not replace if you confirm deletion of the exercise.

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Staff Functions – Back Office

Administration - advertising

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Staff Functions – Back Office

Administration - advertisingHere you can add advertising offers/vouchers which can be

printed by members.• Login as a trainer• Select Member administration• Select Office functions• Select Special Offers• Right click with your mouse to add a new image then

select from the file that it is contained in on your computer.– Note: Two file types are required for this screen.

• The initial image file type must be: .bmp, .jpg, .png, .gif, .pcx. The recommended size to ensure clarity is 404x145 pixles.

• The secondary image which is used for the voucher print out must be a Black and White Vector based Metafile, with the file extension of .wmf or .emf. The required size is 3:1 width to height ratio (rectangle).

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Staff Functions – Back Office

Changing the Screen Saver and Business Logo

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Staff Functions – Back Office

Changing the Screen Saver and Business Logo

• Select Miscellaneous from the back office functions menu.From here you can change the business logo and screen saver.

To Change the screen saver • Select Add Image Select the image you want from

where the image is contained in the your computer

To change the business logo• Select the folder on the right hand side of the screen and

go to the image that you want where it is contained in your computer.

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Members Functions

Login- Home screen

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Members Functions

Login- Home screen

• Login using your Surname

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Members Functions

Login- Enter Surname

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Members Functions

Login- Enter Surname

• Select your name by touching the button with your name on it.

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Members Functions

Login- Enter Pin

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Members Functions

Login- Enter Pin

• Enter Pin number, The default pin is 1234

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Member Functions

Member Main Menus

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Member Functions

Member Menu

• Both members and Trainers can change their own personal details, create a new program and view their training history

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Members Functions

Edit Personal Details

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Members Functions

Edit Personal Details

After Logging on

• Select Personal Details

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Staff & Members Functions

Edit Personal Details

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Members Functions

Edit Personal Details

• A member has the ability to change personal details excluding– Member Type– Trainer and instructor

• Touch on each item to change, A touch screen keyboard or drop down menu will appear to enter in appropriate information.

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Members Functions

View/ Edit Program

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Members Functions

View/ Edit Program

To View, Edit or Start Training or create a new program

• Select Training Programs

Members can also create their own program the same way a trainer can and will follow all the same steps as outlined in the Staff Functions – Create a new program

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Staff & Members Functions

View/ Edit Program

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Members Functions

View/ Edit Program

• Select View to look at a program

by viewing the program you can opt to edit your current program, view the different exercises, start training and/or print out your program.

• Select Edit to change weights, sets, reps and add or delete exercises

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Member Functions

Start Training Program

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Member Functions

Start Training Program

• Member or trainer logs on with own surname, then selects name and enters pin ( default pin is 1234)

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Member Functions

Start Training Program

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Member Functions

Start Training Program

• Touch training programs to select and start a training session.

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Member Functions

Start Training Program

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Member Functions

Start Training Program

• Select view to look at program being selected for commencement.

– Note: A trainer may have nominated a day for the completion of a program so the member should utilise the program set for that day.

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Member Functions

Start Training Program

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Member Functions

Start Training Program

• Select whether you wish to edit/start/print or print and start the selected program

NOTE:– Touch start if you do not require the program

to be printed– Touch Print if you require the program printed

purely for reference. This will not register that you have commenced the program

– Touch Print and Start if you need to print and register commencement of your program.

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Member Functions

Start Training Program

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Member Functions

Start Training Program

• Confirm selection

Note: When you start training you will be asked if you wish logged out. Select yes if you do not wish to make any more changes.

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Member Functions

Confirming workout

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Member Functions

Confirming workout

• After completing workout login again. If you have a open workout session it will ask you to confirm your workout.

• Select yes if you have completed your workout.

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Member Functions

Confirming workout

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Member Functions

Confirming workout

• Un tick any exercises that have not been completed.

• Change weights, sets and reps if they were different to what you ended up doing.

• Select confirm workout

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Member Functions

Confirming workout

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Member Functions

Confirming workout

• If you have changed weights, sets reps on an exercise the system will ask if you would like to make these changes permanent.

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Member Functions

Confirming workout

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Member Functions

Confirming workout

• Click OK to finish confirming workout

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Members Functions

View Training History

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Members Functions

View Training History

From the Main menus:

• Select Training History

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Members Functions

View Training History

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Members Functions

View Training History

• Select view selected program to look at the different types of program by program name

• Select view all programs to view all the sessions completed.

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Members Functions

View Training HistoryView Selected Program

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Members Functions

View Training HistoryView Selected Program

• Select view selected program to look at the different types of program by program name

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Members Functions

View Training HistoryView Selected Program

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Members Functions

View Training HistoryView Selected Program

• Select view to see all the sessions done for that particular programNote: The program type selected was My new

program after selecting view all the sessions for this program are shown

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Members Functions

View Training HistoryView All Programs

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Members Functions

View Training HistoryView All Programs

• Select view all programs to see all training sessions that have been completed