aces-user manual acl 15012009
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ACES
USER MANUAL – ACCESS CONTROL LOGIC
1
ACES
Automation of Central Excise andService Tax
User Manual
For
Access Control Logic
Version: 1.2Document dated:
June 11, 2007
Submitted by:
Wipro Infotech
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Revision History
Version(x.yy)
Date ofRevision
Descriptionof Change
Reason forChange
AffectionSections
Approvedby
1.0 BaselinedSanjaySur
1.1 15/09/2008
Templatefor rolecreation
Designation selectionin user
creationscreen Transfer
process fordepartmental users
Masters
Newrequirement
and newscreens
Sections
3, 5 and 8
Vikas
Bhardwaj
1.2 02/01/2009
Changes inUserCreation
Removal of
“TransferProcess”
Removal of“ChangePassword”and“ForgotPassword”
StatusManagement
Assessee Audit Trail Change
AssesseeEmail Id
Glossary Appendix
Newrequirementand newscreens
Sections2, 5, 6, 7,8, 9, 10
VikasBhardwaj
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Table of Contents
1 Introduction ............................................................................................... 52 Activation of Users .................................................................................... 92.1 Description ......................................................................................... 92.2 Navigational Path ............................................................................ 122.3 Approval Flow .................................................................................. 122.4 Operating Instructions...................................................................... 122.5 Button Description ........................................................................... 29
2.5.1 Save ......................................................................................... 292.5.2 Submit ...................................................................................... 292.5.3 Reset ........................................................................................ 292.5.4 Close ........................................................................................ 29
2.5.5 Modify ....................................................................................... 293 Creation of Role and Role Group ............................................................ 30
3.1 Description ....................................................................................... 303.2 Navigation Path ............................................................................... 303.3 Approval Flow .................................................................................. 303.4 Operating Instructions...................................................................... 303.5 Button Descriptions ......................................................................... 54
3.5.1 Save ......................................................................................... 543.5.2 Submit ...................................................................................... 543.5.3 Reset ........................................................................................ 543.5.4 Modify ....................................................................................... 54
3.5.5 Cancel ...................................................................................... 544 Status Management of Users ................................................................. 55
4.1 Description ....................................................................................... 554.2 Navigation Path ............................................................................... 554.3 Approval Flow .................................................................................. 564.4 Operating Instructions...................................................................... 564.5 Button Descriptions ......................................................................... 60
4.5.1 Search ...................................................................................... 604.5.2 Close ........................................................................................ 604.5.3 Save ......................................................................................... 604.5.4 Clear ......................................................................................... 604.5.5 Cancel ...................................................................................... 60
5 Status Management of Assessees ......................................................... 615.1 Description ....................................................................................... 615.2 Navigation Path ............................................................................... 615.3 Approval Flow .................................................................................. 615.4 Operating Instructions...................................................................... 625.5 Button Descriptions ......................................................................... 66
5.5.1 Search ...................................................................................... 665.5.2 Close ........................................................................................ 665.5.3 Save ......................................................................................... 66
5.5.4 Clear ......................................................................................... 665.5.5 Cancel ...................................................................................... 66
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5.5.6 Clear ......................................................................................... 666 Masters ................................................................................................... 67
6.1 Description ....................................................................................... 676.2 Navigation Path ............................................................................... 676.3 Approval Flow .................................................................................. 676.4 Operating Instructions...................................................................... 676.5 Button Descriptions ......................................................................... 71
6.5.1 Submit ...................................................................................... 716.5.2 Search ...................................................................................... 716.5.3 Modify ....................................................................................... 71
7 Audit Trail................................................................................................ 727.1 Description ....................................................................................... 727.2 Navigation Path ............................................................................... 72
7.3 Approval Flow .................................................................................. 727.4 Operating Instructions...................................................................... 727.5 Button Descriptions ......................................................................... 76
7.5.1 Search ...................................................................................... 767.5.2 Close ........................................................................................ 76
8 Change Email Id of Assessee ................................................................. 778.1 Description ....................................................................................... 778.2 Navigation Path ............................................................................... 778.3 Approval Flow .................................................................................. 778.4 Operating Instructions...................................................................... 778.5 Button Descriptions ......................................................................... 80
8.5.1 Search ...................................................................................... 808.5.2 Close ........................................................................................ 808.5.3 Save ......................................................................................... 808.5.4 Reset ........................................................................................ 808.5.5 Cancel ...................................................................................... 808.5.6 Submit ...................................................................................... 808.5.7 Modify ....................................................................................... 80
9 Glossary ................................................................................................. 8110 Appendices ......................................................................................... 82
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1 Introduction
ACES stands for Automation of Central Excise and Service Tax and is aproject that brings under one centralized solution a very large set ofprocedures pertaining to the indirect taxes of Central Excise and ServiceTax.
ACES project is structured into different sections, herein called ‘Modules’.Central Excise domain of ACES consists of 10 modules while Service Taxdomain consists of 7 modules. These modules are listed below alongwiththeir respective codes. Through out the ACES application, these module
codes have been used for navigating the functionality of the application.
Modules in the Central Excise Domain:
Sl. No. Module Name Module Code1 Access Control Logic ACL2 Registration REG3 Returns RET4 Provisional Assessment PRA5 Exports EXP
6 Refunds REF7 Dispute Resolution DSR8 Accounting* ACC9 Claims and Intimations CLI10 Audit AUD
Modules in the Service Tax Domain:
Sl. No. Module Name Module Code1 Access Control Logic ACL2 Registration REG
3 Returns RET4 Refunds REF5 Dispute Resolution DSR6 Accounting* ACC7 Audit AUD
* Accounting includes the backend batch processing, there is no separate module visible on the portal and is covered under RET as Running Account.
This document covers the Access Control Logic (ACL) module of ACESapplication.
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In ACES application, departmental users are activated and controlledcentrally by the Access Control Logic (ACL) module. ACL also allowsdepartmental users to control the status of Assessees. The ACL moduleis the interface to grant rights to the departmental users e.g. ChiefCommissioner, Commissioner, JC/AD, AC/DC, DG (ST), Superintendentetc.
There are two types of user profiles in ACL: Administrative users Normal users
The Administrative users will use the functionality in ACL to control theactivation and granting of rights to other normal users. The Administrative
users are further classified as per following: HQ Administrators Commissionerate Administrators
At first there would be a Boot Strap User, whose existence will be till hefirst logs in and creates the first HQ Administrator. Once he successfullycreates the HQ Administrator, this boot Strap User would be blocked andnewly created HQ Administrator will become operational and will be ableto activate other users.
HQ Administrator would have privileges to manage users across
jurisdictions i.e. over multiple Commissionerates. HQ Administrator willactivate administrative users for each Commissionerates.
The Commissionerate Administrators are the Administrators for all theusers for respective Commissionerate. The CommissionerateAdministrator will activate users, only normal users, and assign rights for jurisdictions that fall under respective Commissionerate.
Details on user activation process within the ACES have been describedin the Chapter-2.
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Role: Role in ACES is a set of activities and jurisdiction being assigned torespective user.Example: AC-R (Assistant Commissioner Review Cell).
One role can be associated with one or more Role-Groups.
Role Group: Role Group is set of Roles clubbed in one Group. This is likemultiple charges given to a departmental officer.
Role-Group is a set of active roles that will inherit the jurisdiction of eachrole.
Mapping between the Role and Role-Group can be depicted pictorially as
under:
Figure 1.1: Mapping between the Role and Role-Group
Activity: Activity is the actual sub process level task within ACES that auser can perform. Example: Create SCN, View SCN, List SCN, CreatePRA Order, Search new registrations etc.
Jurisdiction: Jurisdiction is the set of Commissionerates, Divisions andRanges. Example: Aurangabad- Ahmednagar- Shirampur.
Sample lists of existing Commissionerates, Divisions and Ranges areannexed in the Appendix chapter of this user manual.
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ACL is the module in ACES where all activities and jurisdictions areassigned to the users. The Administrator in ACL creates a Role for a userand assigns the activities and jurisdictions to respective Role so thatrespective user can effectively function with specified subset of activities.
Depending on the menu appearing under respective Module, the user cando various activities within ACES. The set of menu appearing for arespective user in turn is dependent upon the activities assigned to theuser by the Administrator through the interface in ACL.
The Administrator can create multiple Roles. A set of Roles are assignedto a Role-Group. The Administrator can then assign a user to the Role-
Group. Thus what happens is that the user gets the overall set of activitiesand jurisdictions assigned to the Roles in his Role-Group.
Figure 1.2: Relations between User, Role and Role Group in ACL
Role
Role
Role
Role Group
U ser U ser
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2 Activation of Users2.1 Description
In ACES Application, the activation of departmental users and accesscontrol are done using the ACL Module. The rights for the activation ofthe departmental users lie in the hands of the Administrators.
In the ACL framework following different type of users have beenenvisaged:
HQ Admin User
HQ Admin user can activate -• HQ Administrative users
• HQ Normal users
• Commissionerate Administrators
The Activities for a HQ Admin user is depicted in following activity chart:
HQAdmin
Role Group User Status Management Roles Assign/De-Assign
Activate Com Create Role Jurisdiction-Normal Users Create Roles
Group RoleAdmin
Figure 2.1: Activities for the HQ Admin User
HQ Normal UserHQ Normal users would be located at Chief Commissionerate and wouldbe able to perform activities as assigned by the HQ Admin user.Examples of HQ Normal users are the Officers in Chief Commissioner’sOffice, Officers in the directorates and in CBEC.
List Roles Activate HQ List RoleAdmin Users Activity-Role
GroupsAdmin User
Role Group-Activate HQNormal Users rUse
Modify Users
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Commissionerate Administrator UserThis user can activate Normal users for their own Commissionerateonly. This user can not activate Normal users for otherCommissionerates.
The Commissionerate Administrator would not have any privileges foractivating Admin users for their own or other Commissionerates. Allactivities of same user would be restricted within jurisdiction only.
The Commissionerate Administrator undertakes the activity ofactivating users, assigning Roles to them, assigning jurisdiction andactivities to Roles, then creation of Role Groups, mapping Roles toRole Groups and assigning of the users to the Role Groups.
The Activities of the Commissionerate Admin user is depicted infollowing activity chart:
Figure 2.2: Activities of the Commissionerate Admin User
Commissionerate Normal userThis user would be assigned activities or Role Group by the respectiveCommissionerate Admin user.
The departmental user can access the ACES application using SingleSign-On (SSO) ID. Single Sign-On (SSO) is a method of access controlthat enables a user to login once and gain access to multipleapplications, as authorized for, without being prompted to login again.
The screen for accessing the application for departmental users iscommon, whether they are Normal users or Administrative users.
Com-Admin
User Role Group Roles Assign/De-Assign Status
Management
Activate Users
List Roles
Create Roles
Modify Users
Create RoleGroup
List Role Groups
Normal UsersJurisdiction-
Role
Activity-Role
Role Group-User
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Figure 2.3: Screen for accessing the ACES
Steps to Access the ACES: Click on either “As User” or “As Administrator” hyperlink to access
the system as a user or as an administrator
Figure 2.4: Home page of the HQ Admin User
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The ACL menu consists of items to activate users, create Role and RoleGroup. It also contains the items for the assigning / de-assigning of jurisdiction and activities to the Roles, status management of users/ assessee and Master maintenance.
Steps to Access the ACL Options: Take the mouse pointer over ACL module Select the menu or sub menu from the ACL module
2.2 Navigational Path
The navigational path for the activation of HQ Users is:ACLUsers Activate HQ Users
The navigational path for the activation of Commissionerate users:ACLUsers Activate Commissionerate Users
2.3 Approval Flow
In the ACL, activation of users and assigning of activities/ jurisdiction tothe users does not involve any approval flow. It just requires the HQAdministrator or the Commissionerate Administrator to activate the usersand assign them the appropriate jurisdiction and the activities.
2.4 Operating Instructions
A normal user becomes activate using following steps in ACL: Activate a user Assign Role Group to a user
The HQ Administrator can activate another HQ Administrator or aCommissionerate Administrator. The Commissionerate Administrator inturn will activate the normal users and assign activities and jurisdiction tohim. In addition, HQ Administrator can also activate normal users.
The following are the described sections in the Operating Instructions:
Activation of HQ Administrator Activation of HQ normal users by the HQ Administrator Activation of Commissionerate Administrator Activation of normal users by the Commissionerate Administrator
Activation of HQ AdministratorThe activation of a HQ Administrator can be done by the followingsteps in the HQ Administrator login.
Go to ACLUsers Activate HQ Users
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Figure 2.5: Navigation Screen for activating HQ Admin users
Figure 2.6: Search Screen to search the user to be activated
Steps to be followed: Enter either First Name or select Designation from the drop
down and click on Search to search the user to be activated.Search can be clicked directly without giving any input
Select the user from the list to be activated, by clicking on Select
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Figure 2.7: Screen for Activation of HQ Administrator
Steps to be followed: User details are auto-populated e.g. First, Middle and Last name,
Designation, Email ID, Phone No (O), Mobile Number, Date ofJoining, Date of Birth and Gender
Select the user type from the drop down, to activate the user as a
normal, an Admin user or both Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page
Figure 2.8: Confirmation screen for the Activation of HQ Admin
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Steps to be followed:
Click on Submit to save the data to the database and reach theresponse screen.
Click on modify to modify the details entered for the user.
Figure 2.9: Response screen for the activation of HQ Admin User
Field Details for the Activation of HQ AdministratorField/Element
NameDescription Validation Example
SSO ID 8 digitsUniquenumber for theuser
Auto-populated 80009146
First Name First name ofthe user beingactivated
Auto-populated Ramesh
Middle Name Middle nameof the userbeingactivated
Auto-populated Kumar
Last Name Last name ofthe user beingactivated
Auto-populated Sachdeva
Designation Designation of
the user beingactivated
Auto-populated Administrator
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E- Mail ID The E-Mail ofthe user beingactivated
Auto-populated ramesh.sachdeva@aces.gov.in
Phone NumberOffice
The officephone numberof the user
Auto-populated 2346074
Mobile number The mobile ofthe user
Auto-populated 9818430742
Date of joining The date of joining of theuser
Auto-populated 16/03/1992
Date of Birth The date ofbirth of the
user
Auto-populated 13/03/1965
Gender The gender ofthe user.Male/ Female
Auto-populated Male
User Type Type of theuser i.e. User,Admin, User &Admin
To be selectedfrom a drop down
Admin
Table 2.1 Field details for the activation of HQ Administrator
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Activation of HQ Normal UsersThe activation of a HQ Normal Users can be done by the followingsteps in the HQ Administrator login.
Go to ACLUsers Activate HQ Users
Figure 2.10: Navigation Screen for activating HQ Normal users
Figure 2.11: Search Screen to search the user to be activated
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Steps to be followed: Enter either First Name or select Designation from the drop
down and click on Search to search the user to be activated.Search can be clicked directly without giving any input
Select the user from the list to be activated, by clicking on Select
Figure 2.12: Screen for Activation of HQ Normal User
Steps to be followed: User details are auto-populated e.g. First, Middle and Last name,
Designation, Email ID, Phone No (O), Mobile Number, Date ofJoining, Date of Birth and Gender
Select the user type from the drop down, to activate the user as anormal user
Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page
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Figure 2.13: Confirmation screen for Activation of HQ Normal User
Steps to be followed: Click on Submit to save the data to the database and reach the
confirmation screen. Click on modify to modify the details entered for the user.
Figure 2.14: Response screen for Activation of HQ Normal User
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Field Details for the Activation of HQ UserField/Element
NameDescription Validation Example
SSO ID 8 digitsUniquenumber for theuser
Auto-populated 80009146
First Name First name ofthe user beingactivated
Auto-populated Ramesh
Middle Name Middle nameof the user
Auto-populated Kumar
Last Name Last name of
the user
Auto-populated Sachdeva
Designation Designation ofthe user
Auto-populated Administrator
E- Mail ID The E-Mail ofthe user
Auto-populated ramesh.sachdeva@aces.gov.in
Phone NumberOffice
The officephone numberof the user
Auto-populated 2346074
Mobile number The mobilenumber of theuser
Auto-populated 9818430742
Date of joining The date of joining of theuser
Auto-populated 16/03/1992
Date of Birth The date ofbirth of theuser
Auto-populated 13/03/1965
Gender The gender ofthe user.Male/ Female
Auto-populated Male
User Type Type of theuser i.e.User/Admin/User & Admin
To be selectedfrom a drop down.
User
Table 2.2 Field details for activation of HQ Normal User
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Activation of Commissionerate AdministratorThe activation of a Commissionerate Administrator can be done by thefollowing steps using the HQ Administrator login in ACL.
Go to: ACLUsers Activate Commissionerate Administrator
Figure 2.15: Navigation Screen for activating Comm. Admin users
Figure 2.16: Search Screen to search the user to be activated
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Steps to be followed: Enter either First Name or select Designation from the drop down
and click on Search to search the user to be activated. Search canbe clicked directly without giving any input
Select the user from the list to be activated, by clicking on Select
Figure 2.17: Screen for Activation of Comm. Admin users
Steps to be followed: User details are auto-populated e.g. First, Middle and Last name,
Designation, Email ID, Phone No (O), Mobile Number, Date ofJoining, Date of Birth and Gender
Select the user type from the drop down, to activate the user as anormal, an Admin user or both
Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page
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Figure 2.18: Confirmation screen of Activation of Comm. Admin users
Steps to be followed: Click on Submit to save the data to the database and reach the
confirmation screen Click on modify to modify the details entered for the user
Figure 2.19: Response screen for activation of Comm. Admin Users
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Field Details for the activation Commissionerate Administrator screen
Field/ElementName
Description Validation Example
SSO ID 8 digits Uniquenumber for theuser
Auto-populated
80009146
Commissionerate Name of theCommissionerate
Auto-populated
CHANDIGARH
First Name First name of theuser
Auto-populated
Harish
Middle Name Middle name ofthe user
Auto-populated
Kanwar
Last Name Last name of theuser
Auto-populated
Singh
Designation Designation ofthe user
Auto-populated
Administrator
E- Mail ID The E-Mail of theuser
Auto-populated
hksingh@aces.com
Phone NumberOffice
The office phonenumber of theuser
Auto-populated
2346074
Mobile number The mobilenumber of the
user
Auto-populated
9810612345
Date of joining The date of joining of theuser
Auto-populated
06/03/1989
Date of Birth The date of birthof the user
Auto-populated
02/03/1967
Gender The gender ofthe user. Male/ Female
Auto-populated
Male
User Type Type of the user
i.e. User/Admin
To be
selected froma drop down
User
Table 2.3 Field details for activation of Comm. Admin users
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Activation of normal users by the Commissionerate AdministratorThe normal user can be activated by the CommissionerateAdministrator using following stops:
Go to: ACLUsers Activate Commissionerate Users
Figure 2.20: Navigation Screen for activating Comm. Normal users
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Figure 2.21: Search Screen to search the user to be activated
Steps to be followed: Enter either First Name or select Designation from the drop down
and click on Search to search the user to be activated. Search can
be clicked directly without giving any input Select the user from the list to be activated, by clicking on Select
Figure 2.22: Screen for Activation of Comm. Normal User
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Steps to be followed: Name of Commissionerate alongwith the user details are auto-
populated e.g. First, Middle and Last name, Designation, Email ID,Phone No (O), Mobile Number, Date of Joining, Date of Birth,Gender and SSO ID
Select the user type to activate the user as a normal. Click on Save to view the entered details on the confirmation page Clicking on Close will return the user to the last page
Figure 2.23: Confirmation screen of Activation of Comm. Normal user
Steps to be followed: Click on Submit to save the data to the database and reach the
confirmation screen Click on modify to modify the details entered for the user
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Figure 2.24: Response screen for the activation of Comm. Normal User
Field Details for the activate User screenField/Element
NameDescription Validation Example
SSO ID 8 digits Uniquenumber for theuser
Auto-populated 43120012
Commissionerate TheCommissionerateis auto populated
Auto-populated CHANDIGARH
First Name First name of theuser
Auto-populated Kamal
Middle Name Middle name ofthe user
Auto-populated Kumar
Last Name Last name of the
user
Auto-populated Verma
Designation Designation ofthe user
Auto-populated Superintendent
E- Mail ID The E-Mail of theuser
Auto-populated kamal.verma@aces.gov.in
Phone NumberOffice
The office phonenumber of theuser
Auto-populated 2346074
Mobile number The mobilenumber of the
user
Auto-populated 9971185633
Date of joining The date of Auto-populated 20/03/1992
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joining of theuser
Date of Birth The date of birthof the user
Auto-populated 17/03/1956
Gender The gender ofthe user. Male/ Female
Auto-populated Male
Table 2.4 Field details for the activation of Comm. Normal User
2.5 Button Description
2.5.1 SaveClick on the save button to view the details entered on the ActivateUser form
2.5.2 Submit
Click on the submit button to enter the details permanently into thedatabase
2.5.3 Reset
The reset button will reset the field values to their initial values
2.5.4 Close
Clicking on Close will return the user to the last page
2.5.5 Modify
Click on modify to modify the details entered for the user
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3 Creation of Role and Role Group3.1 Description
The activities and jurisdictions are attached to the Role in the ACL. A setof roles are assigned to the Role Group. The user is then assigned aRole Group. The Role Group hence contains the mapping to theactivities and jurisdictions.
3.2 Navigation Path
The navigation path for creation of a role is as follows:ACLRole Create
The Navigation path for Assigning of Jurisdiction to the role is as follows:ACLAssign/ DeAssignRole-HQ Jurisdictions
The Navigation path for Assigning of Activities to the role is as follows:ACLAssign/ DeAssignRole-Activities
The navigation path for creation of a Role Group is as follows:ACL RoleGroup Create
The Navigation path for Assigning Role Group to a user is as follows:ACLAssign/ DeAssignUser-Role Group
3.3 Approval Flow
The creation of role and role group and assigning of activities and jurisdiction to the users does not involve any approval flow. It justrequires the HQ Administrator or the Commissionerate Administrator tocreate the role and assign the appropriate jurisdiction and the activities.
3.4 Operating Instructions
The following are the described sections in the Operating Instructions: Creation of a Role Assigning of Jurisdiction to a Role Assigning of activities to a Role Creation of a Role Group and assigning of Role to the Role Group Assigning Role-Group to the user
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Figure 3.2: Creation of Role in ACL
Steps to be followed: Enter the Role name Select the appropriate Template from the dropdown Enter the description for the Role in the Role Description
Click on Save to view the entered details on the confirmation screen Click on Clear to clear the contents of the fields Click on Cancel button to cancel the process of Role Creation
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Field Details for the create Role screenField/Element Name Description Validation ExampleRole Name The name of the
Role beingcreated
No validationsare performedby the system
Superintendentof Chandigarh – I
Template The templatename is sameas the standarddesignation.Based onselectedtemplate themodule-activities
associated withthe templateshall beassociated withthe role
No validationsare performedby the system
Superintendent
Role Description Description ofthe Role beingcreated
No validationsare performedby the system
Superintendentof Chandigarh – I role
Table 3.1 Field details for the creation of Role
Figure 3.3: Confirmation view for the creation of Role
Steps to be followed: Click on Submit to submit the details entered to the Database. Click on Modify to modify the details.
Click on Cancel to cancel Role creation process.
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Figure 3.4: Response screen for the creation of Role
The above Response screen denotes the successful creation of therole.
After the creation of the Role the user has to assign the jurisdiction andactivities to the Role. This can be done via Assign/DeAssign sub-menu
of ACL.
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Assigning Jurisdiction to a RoleThe assigning of jurisdiction to a Role can be done by the followingsteps:ACLAssign/DeAssignRole-HQ Jurisdictions
Figure 3.5: Navigation Path for Assign / De-Assign Jurisdictions toRole
Figure 3.6: Search screen for Role to be assigned Jurisdictions
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Steps to be followed: Enter the Role Name or Role Description in the respective fields
and press Search to view the Role list Searching without entering role or role description lists up all the
roles for which jurisdiction to be assigned To get the assignment screen click on the hyperlink of the Role
name To close the search screen and cancel the assignment of Role to
jurisdiction click on Close
Field details on the search Screen for assigning Jurisdiction torole
Field/Element Name Description Validation ExampleRole Name The name of the
Role beingcreated
No validationsare performedby the system
Superintendentof Chandigarh -I
Role Description Description ofthe Role beingcreated
No validationsare performedby the system
Superintendentof Chandigarh – I role
Table 3.2 Field details for the creation of Role
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Figure 3.7: Screen for Assigning of Commissionerate to the Role
Steps to be followed: Click on the check boxes to select the Commissionerates To clear the selection click on the clear button To cancel the process of assigning of Jurisdiction to the Role click
on the Cancel button To go to the next screen to Assign Division click on Next
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Figure 3.8: Screen for Assigning of Divisions to the Role
Steps to be followed: Click on the check boxes against the Divisions to select the division
for assignment To clear the selection click on the clear button To cancel the process of assigning of Jurisdiction to the Role click
on the Cancel button To go to the next screen to Assign ranges click on Next button To go to the previous screen click on Previous button
Figure 3.9: Screen for Assigning of Ranges to the Role
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Steps to be followed: Click on the check boxes against the Range to select the Range for
assignment To clear the selection click on the clear button To cancel the process of assigning of Jurisdiction to the Role click
on the Cancel button To go to the confirmation screen click on Save button To go to the previous screen click on Previous button
Figure 3.10: Confirmation screen for assigning of jurisdiction to the Role
Steps to be followed: Click on Submit to submit the data to the Database. Click on Modify to modify the assigned jurisdiction to the Role. Click on Cancel to cancel the process of assigning of
Jurisdiction to the Role.
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Figure 3.11: Response screen for the Assigning of jurisdiction to Role
The above Response screen denotes the successful mapping of jurisdiction to the respective role.
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Assigning of activities to a Role
The assigning of activities to a Role can be done by the followingsteps:ACLAssign/ DeAssign Role-Activities
Figure 3.12: Navigation Path for Assign / De-Assign Activities to
Role
Standard template will fetch the activities under each module and thisactivity of ‘Assign/ De-assign of activities’ need not be exercise if theactivities under standard template will serve the purpose. This option isused only when there is a need for activities to be further assigned/ de-assigned to a role outside the default set of activities.
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Figure 3.13: Search screen for listing up Roles
Steps to be followed: Enter the Role Name or Role Description in the respective fields
and click on Search button to view the Role list Searching without entering role or role description lists up all the
roles for which activities to be assigned
To get the assignment screen click on the hyperlink of the Rolename
To close the search screen and cancel the assignment of Role toactivities click on Close
Figure 3.14: Screen for selecting the activity for Role
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Steps to be followed: Select the name of module i.e. activity from the dropdown Click on Go after selecting the module in the Module Name field Click on Cancel button to cancel assignment of activities to Roles Click on Clear button to clear the selection
Figure 3.15: Screen for Assigning Activities to Role
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Steps to be followed: Click on Go after selecting the module in the Module Name field Click on the check boxes corresponding to the activity to assign
the Activity to the Role Click on Save to view the assigned Activities on the confirmation
screen Click on Reset the reset the contents of the screen Click on Cancel to cancel the Assignment of activities to Roles
Selected activities from this screen would directly get reflected in termsof menu options available once the user successfully logs-in into theapplication.
On Clicking Save button, system takes the user to the confirmationscreen as shown on the subsequent page:
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Figure 3.16: Confirmation screen for Assigning activities to Role
Steps to be followed: Click on Submit button to submit the Activity assignment details
to the database. Click on Modify button to modify the assigning of activities to
Role. Click on Cancel button to cancel the process of assigning of
activities to Role.
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On clicking the Submit button system assigns activities to the role andconfirm with a message on response page as shown under:
Figure 3.17: Assign activities to Role response screen
In case the user wishes to assign right for multiple modules, user hasrepeat the same process by clicking “ACLAssign/ DeAssign Role-Activities” where he will first search and select the role to which he
wants to assign the activities. He will then choose the desired modulefrom the “Module Name” drop down and repeat the assignment activityprocess.
.
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Create a Role-Group and assigning of the Role to Role-Group
Creation of Role Group and the Assignment of the “Role to the RoleGroup” are done by accessing the menu option ACL RoleGroup Create.
Figure 3.18: Navigation Path for Create Role Group
On this screen system displays all the available roles in the respectiveCommissionerate of the Administrative User.
Figure 3.19: Screen for the Creation of a Role-Group, and assigning of aRole to the Role-Group
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Steps to be followed:
Click on Save to view the Creation of Role Group on theconfirmation screen.
Put a check mark on the check box near to the Roles to beassigned to the Role Group being created.
Click on Clear to clear the contents of the screen of Create RoleGroup.
Click on cancel to cancel the creation of the Role Group.
Field Details for the create Role Group screen
Field/Element Name Description Validation ExampleGroup Name The name of theRole-Groupbeing created
No validationsare performedby the system
SP Role Group
Group Description Description ofthe Role-Groupbeing created
No validationsare performedby the system
SP Role GroupDescription
Table 3.3 Field details for the creation of Role Group
Figure 3.20: Confirmation screen for the creation of the Role-Group andassigning of the Role to the Role-Group
Steps to be followed: Click on Submit to submit the created Role Group to the database. Click on modify to modify the created Role Group.
Click on Cancel to cancel the process of Creation of Role Group.
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On clicking Submit button, system takes the user to the response pageshown as under:
Figure 3.21: Response screen for the creation of Role-Group
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Assigning of user to the Role-GroupTo make a user active it’s important to assign the user to a Role Group.If a user does not have a Role Group assigned to him/her then the useris not considered Active. The user is able to Login only after theassignment of a Role Group.
Figure 3.22: Navigation Screen for assigning of user to the Role Group
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Figure 3.23: Search Screen for assigning of user to the Role-Group
Steps to be followed:
Enter either First Name or select Designation from the dropdown and click on Search to search the user to be assigned to aRole Group. Search can be clicked directly without giving anyinput
Select the user from the list to be activated, by clicking on Select After viewing the search results, click on the User Name
hyperlink to select the particular user
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Figure 3.24: Selection of Role Group from the dropdown
Steps to be followed: Select the Role Group in the drop down which you want to assign to
the user you have already created. Click on Save to view the confirmation screen for the assignment of
User to Role Group.
Figure 3.25: Confirmation screen for Assigning of user to the RoleGroup
Steps to be followed:
Click on Submit to submit the assigning of User to Role-Groupinformation.
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Click on modify to modify the assigning of user to Role-Groupinformation.
Click on Cancel to cancel the process.
On clicking the Submit button, system takes the user to the response pageshown as under:
Figure 3.26: Response screen assigning of user to the Role Group
After the assigning of the Role Group to the user the user becomesactive. The user can be logged in only after he is active. Thus it’simportant to ensure that the created user is active before the user isable to log in.
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3.5 Button Descriptions
3.5.1 Save
Click on the save button to view the details entered on the CreateRole/Role Group form.
3.5.2 Submit
Click on the submit button to enter the details permanently into thedatabase.
3.5.3 Reset
The reset button will reset the field values to their initial values.
3.5.4 Modify
The Modify button will allow modifying the role group entered.
3.5.5 Cancel
The cancel button will cancel the process of the creation of Role/Role-Group and take the user back to the home page screen.
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4 Status Management of Users4.1 Description
Status Management process is the process which deals with the statusmanagement of departmental users. This helps in activating users andalso allows the administrator to de-activate or block any user as thesituation may arise in due course of ACES usage.
The Commissionerate Administrator can block any active user and candeactivate any transferred or a non-existing user. Since in ACESdeletion of user record option is not present, any unwanted user can be
deactivated using the Status Management.
Possible Status for any given user can be:
Activated: When jurisdiction is assigned to role, activities areassigned to role and roles are assigned to a role group and thisrole group is assigned to the user, the status becomes active andupon logging in user can see the menu (activities) as assigned bythe Administrator.
De-activated: When user is leaving from the System or no morerequired, Administrator can deactivate this user. This is same asdeleting the user, you can say it soft delete. Details will remain inSystem for reference but cannot be used for any processing.Such users can not participate in the workflow.
Blocked: The users with blocked status can participate in theworkflow but cannot access the system.
4.2 Navigation Path
The navigation path for accessing Status Management is as under:ACLStatus Management Users
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Figure 4.1: Status Management Screen
4.3 Approval Flow
There is no approval flow involved in this process.
4.4 Operating Instructions
Using the Status Management process Commissionerate Administrativeuser can perform following activities: Activate a User De-activate a User Block a user
Using the Menu option ACL-Status Management, CommissionerateAdministrator can select any user whose status needs to be managed asper the requirements.
For the user with status as mentioned in the 1st column of the table, the
status can be changed to the status as mentioned with a ‘’ in column 2,column 2 and column 4. For example, the active user can only beblocked and deactivated.
Active Blocked De-ActiveActive ×
Blocked × ×De-Active × ×Table 4.1 Valid Change of Status in Status Management
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Status Management for an Active User
Steps to be followed: Search the list of users using the Menu Option ACLStatus
Management Users Click on the Hyperlink for SSO ID
Figure 4.2: Search Criteria for Status Management Users
On clicking user SSO hyperlink, system takes the Administrator user tothe next screen as under:
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Figure 4.3: Status Management for an Active User
For a user with ‘Active’ Status, when selected under ‘StatusManagement Users’, the options that will appear under ‘AccountStatus’ menu would be “BLOCKED” and “DEACTIVE”.
Select the account status (DEACTIVATE/BLOCKED). Click on Save Button for Saving the Change in Status.
If the Administrative user wants to de-activate any user, one has toselect DEACTIVATE option from drop down list and click on savebutton. Using this option any Active user can only be de-activated.
Similarly If the Administrative user wants to block any user, one has toselect BLOCKED option from drop down list and click on save button.
Status management of a De-Activated user
Once the Status of an Active user is changed to “DEACTIVATE/ BLOCKED”, the user can be ACTIVATED using the StatusManagement option again.
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Figure 4.4: Status Management for a De-activated User
Steps to be followed: Select the account status (ACTIVATE). Click on Save Button for Saving the Change in Status.
Status management of a Blocked user
If the Administrative user wants to activate any Blocked user, using theStatus Management option the status of the said user can be activatedby changing Account Status to – ACTIVATE.
The user with blocked status would not be able to login to ACESApplication.
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Figure 4.5: Status Management for a Blocked User
4.5 Button Descriptions
4.5.1 Search
Click on Search button to Search list of users to perform StatusManagement using First Name and Designation search criteria.
4.5.2 Close
Click on Close Button to close the Search operation in StatusManagement.
4.5.3 Save
Click on “Save” button, to save the updated user status.
4.5.4 Clear
Click on “Clear” button, to reset the selected Account Status.
4.5.5 Cancel
Click on “Cancel” button to cancel the process of the Manage UserStatus. This brings the user back to the home page screen.
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5 Status Management of Assessees5.1 Description
This process allows the administrator to activate or block any assesseeas the situation may arise in due course of ACES usage.
Possible Status for any given user can be:
Blocked: When user has entered incorrect User ID or Passwordfor logging into system for 5 consecutive times, the statusautomatically becomes blocked. Administrator can also change
the status to Blocked intentionally, in case he does not wantAssessee to access the system for further use.
Activate: In case profile of assessee is blocked, he can requestAdministrator to activate his profile and regenerate the password.
5.2 Navigation Path
The navigation path for accessing Status Management is as under:ACLStatus Management Assessee
Figure 5.1: Status Management Assessee Navigation Screen
5.3 Approval Flow
There is no approval flow involved in this process.
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5.4 Operating Instructions
Using the Status Management process Administrative user can performfollowing activities: Activate a User Block a user
Using the Menu option ACL-Status Management Assessee,Administrator can select any Assessee whose status needs to bemanaged as per the requirements.
If the Administrative user wants to activate any Assessee, he has toselect ACTIVATE option from drop down list and click on save button.
Similarly, if the Administrative user wants to block any Assessee, he hasto select BLOCKED option from drop down list and click on save button.
Once the status of an active Assessee is changed to “BLOCKED”, theuser can be ACTIVATED using the Status Management Assesseeoption again.
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Steps to be followed: Search the list of users using the Menu Option ACLStatus
Management Assessee Click on the Hyperlink for Business Name / Unit Name.
Figure 5.2: Search Criteria for Status Management Assessee
On clicking Business Name / Unit Name hyperlink, system takes theAdministrator user to the next screen as under:
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Figure 5.3: Status Management Assessee Status Screen
For a user with ‘Active’ Status, when selected under ‘StatusManagement Assessee’, the options that will appear under ‘AccountStatus’ menu would be “BLOCKED”.
Select the account status (ACTIVATE/BLOCKED).
Click on Save Button for Saving the Change in Status.
Figure 5.4: Status Management for a Blocked User
Steps to be followed: Select the account status (ACTIVATE).
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Click on the check box if password is to be regenerated Click on Clear Button to reset the inputs given. Click on Cancel Button to cancel the process.
Figure 5.5: Confirmation screen for updating the user profile
Steps to be followed:
Click on Submit button to save the data and reach to theresponse screen.
Click on Modify Button to modify the details input in last screen. Click on Cancel Button to cancel the process.
Figure 5.6: Response Screen after updating the user profile
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5.5 Button Descriptions
5.5.1 Search
Click on Search button to search list of assessee.
5.5.2 Close
Click on Close Button to close the search operation.
5.5.3 Save
Click on “Save” button, to save the updated assessee status.
5.5.4 Clear
Click on “Clear” button, to reset the selected account Status.
5.5.5 Cancel
Click on “Cancel” button to cancel the process of the Manage UserStatus. This brings the user back to the home page screen.
5.5.6 Clear
Click on Submit button to save the data and reach to the responsescreen.
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6 Masters6.1 Description
‘Masters’ in ACES, privileged users can update (create, modify ordelete) the master entries.
6.2 Navigation Path
The navigation path for accessing ‘Masters’ screens is as under:Login Screen ACL Masters
Figure 6.1: Screen to maintain master entries
6.3 Approval Flow
There is no approval flow involved in this process.
6.4 Operating Instructions
Using the ‘Masters’ privileged users can create, modify or delete themaster entries in the following masters:
- Commissioner Master- Division Master
- Range Master- TR-6 Challan
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- Notification Entry- Notification Approval- Cross Credit Utilization- Taxable Service Master- Interest Rate Master- CETSH Master- Modify Master- Tariff Master- CETSH Covered Under Compounded Levy Scheme- Duty Head Mapping- Job Scheduling- Duty Head
Figure 6.2: Screen to modify the Commissionerate Masters
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Figure 6.3: Screen for searching zone
Clicking on search button will show following page. User needs to clickon the hyperlinked Commissionerate name to modify its name on nextpage.
Figure 6.4: Screen for selecting the desired Commissionerate
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7 Audit Trail7.1 Description
Audit Trail functionality maintains the history of activities assigned todepartmental users by the Administrator in ACES. This history can beviewed by HQ Administrative users or Commissionerate Admin users.
7.2 Navigation Path
The navigation path for accessing ‘Audit Trail’ screens is as under:Login Screen ACL Audit -Trail
Figure 7.1: Screen to view Audit Trail
7.3 Approval FlowThere is no approval flow involved in this process.
7.4 Operating Instructions
Using the ‘Audit Trail’, Administrators can view the activity wise and userwise audit trail reports.
Activity wise Audit Report:The navigation path for viewing the activity wise audit trail report is:Login Screen ACL Audit –Trail Activity Wise
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Figure 7.2: Screen to enter the inputs to view Activity wise Report
Steps to be followed: Select a module from the Module Name dropdown and click on
GO icon to select activity, the selected activity appears againstthe ‘Activity Name’ just below the dropdown
Select the Commissionerate, Division and Range from therespective dropdowns
Select the From Date and To Date for which report is required Click on Search to view the records
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Figure 7.3: Screen showing Activity wise Audit Trail Report
User wise Audit Report: The navigation path for viewing the user wise audit trail report is:Login Screen ACL Audit –Trail User Details
Figure 7.4: Screen to enter the inputs to view User wise Report
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Steps to be followed: Select the Commissionerate, Division and Range from the
respective dropdowns First Name and Designation are not mandatory selection Click on Search to view the records Click on Close to go back to the previous screen
Figure 7.5: Screen showing the list of users modified
Steps to be followed: Select the From Date and To Date for which report is required Select the radio button and click on Search button to view the
records of particular user Click on Close to go back to the previous screen
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Figure 7.6: Screen showing User wise Audit Trail Report
7.5 Button Descriptions
7.5.1 SearchClick on Search to view the records
7.5.2 Close
Click on Close button to go back to the previous screen
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8 Change Email Id of Assessee8.1 Description
In case the email address provided by existing Assessee was not valid,he does not receive any information regarding the TPIN and passwordfrom the department. In such cases, he may approach CommissionerateAdministrative user of his jurisdiction to get the email address corrected.
8.2 Navigation Path
The navigation path for accessing ‘Change EmailId of Assessee’screens is as under:
Login Screen ACL Change EmailId of Assessee
Figure 8.1: Screen to access Change EmailId of Assessee
8.3 Approval Flow
There is no approval flow involved in this process.
8.4 Operating Instructions
Using this functionality, Commissionerate Administrative user can
change the email id of the assessee on the request.
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Figure 8.2: Screen to enter the inputs to view the list of Assessee
Steps to be followed: Enter either Business/ Unit Name or Registration Number and
click on Search button to view the list of Assessee Search can be clicked directly without giving any input
Click on the Login Id hyperlink to select the Assessee To go to the previous screen, click on the Close button
Figure 8.3: Screen for changing the email address of the Assessee
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Steps to be followed: Enter the new email address in the text box Click on the Save button to save the email address in database Click on Reset button the reset the email address Click on Cancel button to cancel the process of changing email
address and go back to the homepage
Figure 8.4: Confirmation Screen for changing the email address
Steps to be followed: Click on Submit button to change the email address To still modify the email address click on the Modify button Click on Cancel button to cancel the process of changing email
address and go back to the homepage
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Figure 8.5: Response Screen after changing email address of Assessee
8.5 Button Descriptions
8.5.1 Search
Click on Search to view the records
8.5.2 Close
Click on Close button to go back to the previous screen
8.5.3 Save
Click on the Save button to save the email address in database
8.5.4 Reset
Click on Reset button the reset the email address
8.5.5 Cancel
Click on Cancel button to cancel the process of changing emailaddress and go back to the homepage
8.5.6 Submit
Click on Submit button to change the email address
8.5.7 Modify
To modify the email address click on the Modify button
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9 Glossary
ACES Automation of Central Excise and Service Tax
ACC Accounting
ACL Access Control Logic
AUD Audit
CLI Claims and Intimations
DSR Dispute Resolution
EXP Exports
HQ Head QuarterMenu Options shown while clicking on different modules i.e.
ACL, REG, RET etc.
Modules ACES project is structured into different sections, hereincalled ‘Modules’ e.g. ACL, RET
PRA Provisional Assessment
REF Refunds
REG Registration
RET Returns
SCN Show Cause Notice
Sub-menu
Options shown under Menu while taking mouse pointerto the Menu
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10 Appendices
In this chapter, sample list of data has been provided. This sample data maynot be up-to-date and may vary with the existing data in system.
Appendix-I: Sample list of CommissioneratesAppendix-II: Sample list of DivisionsAppendix-III: Sample list of Ranges
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Appendix-I:
Sample List of CommissioneratesAhmedabad-I Hyderabad-I MysoreAhmedabad-II Hyderabad-II NagpurAhmedabad-III Hyderabad-III NasikAllahabad Hyderabad-IV NoidaAurangabad Indore PanchkulaBangalore (Service Tax) Jaipur-I PatnaBangalore-I Jaipur-II PondicherryBangalore-II Jalandhar Pune-IBangalore-III Jammu & Kashmir Pune-IIBelapur Jamshedpur Pune-III
Belgaum Kanpur RaigarhBhavnagar Kolkata RaipurBhopal Kolkata-I RajkotBhubaneshwar-I Kolkata-II RanchiBhubaneshwar-II Kolkata-III RohtakBolpur Kolkata-IV Salem
Calicut Kolkata-VST CommissionerateAhmedabad
Chandigarh Kolkata-VIST CommissionerateChennai
Chennai-I Kolkata-VII ST CommissionerateMumbai
Chennai-II LTU BangaloreST CommissionerateNew Delhi
Chennai-III LTU Chennai ShillongChennai-IV LTU Delhi SiliguriCochin LTU Kolkata Surat-ICoimbatore LTU Mumbai Surat-IICustoms Commissionerates Lucknow Thane-IDaman Ludhiana Thane-IIDelhi-I Madurai Tiruchirapalli
Delhi-II Mangalore TirunelveliDelhi-III Meerut-I TirupatiDelhi-IV Meerut-II TrivandrumDibrugarh Mumbai-I Vadodara-IGhaziabad Mumbai-II Vadodara-IIGoa Mumbai-III VapiGuntur Mumbai-IV Visakhapatnam-IHaldia Mumbai-V Visakhapatnam-II
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Appendix-II:
Sample List of DivisionsAgra Balasore Bhopal-IAhmedabad-I Rakhial Bangalore B Bhopal-II
Ahmedabad-Ii Vatva-IBangaloreCustoms Bhubaneswar
Ahmedabad-Iii Vatva-II Bangalore-A BhujAhmedabad-Iv Narol Bangalore-C BhyandarAhmedabad-V Service Tax & LOC Bangalore-D BilaspurAhmedabad-Vi Bangalore-E1 BishnupurAhmedhnagar Bangalore-E2 BoisarAir Cargo Complex (UB)
Trivandrum Bangalore-I Boisar-IAir Cargo Complex Hyderabad Bangalore-II Boisar-IIAir Customs Trivandrum Bangalore-IV BorivaliAjmer Barasat Budge-Budge-IAlibaug Bardhaman Budge-Budge-IIAligarh Bareilly Calcutta - AAllahabad-I Barracpkpur Calcutta - HAllahabad-II Behala CannanoreAlwar Behrampur Central _II DivisionAmbala Belapur-I Central Division_I
Amravati Belapur-II Central ExciseDivision-V
Amritsar Belapur-IIICentral ExciseDivision-VI
Anand Belapur-IVCentral ExciseDivision-VII
Anantapur BelgaumCentral ExciseDivision-VIII
Andaman & Nicobar Beliaghata Central_III DivisionAndheri Bellary Central_IVAnkleshwar-I Bhagalpur Chandan Nagore-I
Ankleshwar-II Bhandara Chandan Nagore-IIAnkleshwar-II Bhandup ChandernagoreAnkleshwar-III Bharuch Chandigarh - IAsansol Bhavnagar Chandrapur
Asansol-IBhavnagar(Rural) Changlepet
Asansol-II Bhilai-I ChemburAurangabad - I Bhilai-II Chembur-IAurangabad – II Bhilwara Chembur-IIAurangabad – III Bhiwadi Chennai Customs
Chennai-A Dhanbad Faridabad-IIChennai-AB Dharwad Faridabad-III
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