aia survey - american society of mechanical engineers

Systems

AIA Survey –Preparation and Experiences

Jürgen HENRICHSMEYER

Systems

AIA Survey – Preparation and Experiences

Structure:

I. History of TÜV Nord Systems in the ASME Business

II. TÜV Nord Systems Accreditation

III. Application / Scope

IV. Development of the ASME Business

V. Initial Position: Administration

VI. Optimization of the System and Survey Preparation

VII. The Survey

VII.1 – Course of Action

VII.2 – Experiences

VII.3 – Results

VIII. Conclusion

Systems

AIA Survey – Preparation and Experiences

I. History of TÜV Nord Systems

1984 FM/TÜV

1997 FM/TÜV/BV

2003 One/TÜV/BV

2012 TÜV NORD Systems

Systems

AIA Survey – Preparation and Experiences

II. TÜV Nord Systems Accreditation

2012

ASME NB-360 NB-369(for repairs and alterations)

Initial;

Section I, IV, V, X

2013

2014

2015

Added:

Section III, Div. 1 & 3;

Section XII

Implementation in the

real business

initial initial

Implementation in the

real business

Implementation in the

real business

renewal renewal renewal

Systems

AIA Survey – Preparation and Experiences

III. Application / Scope

Scope: ASME NB-360 NB-369

√ √ ?Question: It is necessary to be accredited according to NB-369 for repairs

and alterations?

• June 2014: Answer National Board:

„No. The respective Inspector just needs an AR or IS Endorsement.“

• May 2015: Question by NB:

„Should the AIA audit in June 2015 include both, the audit for ASME and NB-369?“

Yes, but only if NB is required for repairs and alterations

official statement requested Answer: „Yes, NB-369 is required.“

Systems

AIA Survey – Preparation and Experiences

IV. Development:

Significant growth of personnel and shops

2012:

- 1 AI and 1 AIS (in India)

2013:

- added: 1 ANI and 1 ANIS

2015:

- more than 50 Inspectors/Supervisors

- more than 200 Shops

Systems

No. of Countries

serviced worldwide by

TÜV NORD SYSTEMS:

25

AIA Survey – Preparation and Experiences

Area Coverage and Shops

Systems

AIA Survey – Preparation and Experiences

V. Initial Position: Administration

• 1 control tool: Shop list

Containing information related to: Shops

Inspectors/Supervisors

Audits

• Data Base

Transparency had to be

improved!!!!

Systems

AIA Survey – Preparation and Experiences

VI. Optimization of the System and Survey Preparation

- Continuous Process since January 2014

- Processes and Structure had to be questioned and optimized:

new tools to be introduced

(Shoplist, Inspectors Supervisor List, Audit Schedules)

Improvement of AI Homepage

(QA Manual Distribution, procedures, forms, news,…)

Revision and Improvement of QAM and Procedures

(QAM Revision 4 issued)

about 1000 h preparation work

Systems

AIA Survey – Preparation and Experiences

Systems

AIA Survey – Preparation and Experiences

Systems

Date: June 15th – 17th, 2015

Location: TÜV Nord, Essen

Participants:

ASME/NB Team: 3 Persons including one Trainee

TÜV Nord Systems COO

Internal Auditor

Head of CC ASME

Responsible ANIS

Responsible AIS

4 Team Assistants

AIA Survey – Preparation and Experiences

VII. The Survey

Systems

Day 1: Review of QA Manual and Procedures by the ASME / NB Team

Day 2+3: Opening Meeting and Implementation

Team 1: Team Leader, Internal Auditor, Responsible AIS

- Review and Revision of the QAM and Procedures

Team 2: Team Member, Trainee, Head of CC ASME, responsible ANIS, Team

Assistant

- review of Implementation containing:

10 personnel files (qualification, designation, etc.)

all ANIS and Lead Auditor Files

10 Shop Files (monitoring, ISA, notification ASME/NB,…)

Data Base and new Forms (4.1/4.2)

internal audit program

Training evidence (Quiz / internal training / NB-Training)

check of Inspector‘s Diary (3 examples)

check of personnel files related to terminated AI

AIA Survey – Preparation and Experiences

VII.1. Course of Action

Systems

AIA Survey – Preparation and Experiences

VII.2. Experiences during the AIA Survey

professional Audit Team

well structured Audit Plan

audited the complete QA-System

open atmosphere

helpful discussions with the Survey Team

fair feedback

Systems

QAM:

- just one significant change

Head of CC ASME is responsible for Designation of Inspectors and

Supervisors

Direct line from Head of CC ASME to COO

QAM Revision 5 issued during the Survey and

accepted by ASME and approved by NB

Implementation:

- no deficiencies!

VII.3. Results

AIA Survey – Preparation and Experiences

Systems

The Audit Team

Systems

AIA Survey – Preparation and Experiences

Systems

AIA Survey – Preparation and Experiences

VIII. Conclusion

Transparency of the System

will lead to Efficiency

of the Business!

Stay close to the Business!

Systems

Thank you very much for the

attention!

AIA Survey – Preparation and Experiences