allocating work: providing tools for academics

ALLOCATING WORK

PROVIDING TOOLS FOR ACADEMICS

Hiten Vaghmaria

Head of Digital Development Services

18 July 2014

01 INTRODUCTION

NGINX

175 YEARS

ABOUT ME

DIGITAL DEVELOPMENT SERVICES

Internet & Educational Technology

Comms

Design

Content

Dev Analysts

Ed Tech

Multimedia

INTRODUCTION

01 About Me

02 The Work Allocation Process

03 What Westminster has done

04 About Work Modeller

05 What next?

06 Questions

02 ALLOCATING WORK

ALLOCATING WORK

Staff

Teaching

Prep

Assess

Admin

Research

ALLOCATING WORK

Objectives

Allocate

Draft Timetable

Final Timetable

Reporting

ALLOCATING WORK

Not Micro Managing – Macro View

Managed Time

Planning / Reporting Tool

WHY?

03 WHAT WE DID

SPREADSHEETS

REALLY

FREAKIN’

COMPLICATED

SPREADSHEETS

BROKEN

SPREADSHEETS

“CAN

YOU FIX IT

PLEASE?”

“PUT IT

ON THE

WEB”

WHAT

ABOUT

YOU?

IMPLEMENTING WAM

Governance

Unions

Pilot

Rollout

04 WORK MODELLER

ALLOCATING WORK

Built over 8 months

Analyst

2x Developer

1x Database

1x Designer

Agile Scrum / Pivotal Tracker

DESIGN PROCESS

User-Centred

Interviews and Ethnographic Studies

Involved users in sprint reviews

Iterated with pilot group

DASHBOARD

STAFF

STAFF VIEW

MODULE VIEW

EDITING

ARCHITECTURE

05 NEXT STEPS

NEXT STEPS

Funded for 2 years

Save academics time

Model different scenarios

Automate Reporting (TrAC)

Work with other institutions

QUESTIONS

Hiten Vaghmaria

Head of Digital Development Services

h.vaghmaria@westminster.ac.uk

Suvi Streatfield

Digital Content Manager

s.streatfield@westminster.ac.uk