annexure a draft functional requirement specifications€¦ · 2.8 grant of authorization under...
Post on 23-May-2020
9 Views
Preview:
TRANSCRIPT
Annexure A: Draft Functional Requirement Specifications
1
Annexure A – Draft Functional
Requirement Specifications
March 2020
Annexure A: Draft Functional Requirement Specifications
2
Contents About this Document ............................................................................................. 4
1. Pre-Establishment Services ................................................................................. 5
Pre-Establishment Combined Application Form (CAF) for Pre-Establishment Services ............... 6
1.1 No Objection Certificate for Planning Permission for MSB from TNFRS ............................... 9
1.2 No Objection Certificate for Planning Permission for Non-MSB from TNFRS ...................... 19
1.3/1.4 Permission for felling of trees for Sandal Wood Trees/Prior intimation of felling of Red
sanders, Black wood, Silver oak, Rose wood and Teak trees from Forest Department ............. 25
1.5/1.6 Procedure for property mark registration and issue of transit permits for Red Sanders
Trees, Timber/- Non-exempt trees other than Red Sanders Trees/Timber from Forest
Department .................................................................................................................. 31
1.7 NOC for Building Plan and Installation from Department of Public Health and Preventive
Medicine ....................................................................................................................... 37
1.8 Building Permit from RD & PR .................................................................................... 43
1.9 Registration for Consent to Establish (CTE) from TNPCB ................................................ 49
1.10 Revised for CTE from TNPCB .................................................................................... 63
1.11 Expansion for CTE from TNPCB ................................................................................ 77
1.12 Extension for CTE from TNPCB ................................................................................. 92
1.13 Drawing Approval from TNEI ................................................................................... 106
1.14 Road Cutting Permission ........................................................................................ 118
1.15 Application for Land Allotment from SIDCO ............................................................... 123
1.16 Factory Plan Approval ......................................................................................... 130
1.17 Registration of Establishments for Employing Building and Other Construction Workers .. 162
1.18 Registration of Factory and Licencing from DISH ....................................................... 186
1.19 Registration under the Contract Labour Act .............................................................. 237
1.20 Registration under the Inter-State Migrant Workmen Act ........................................... 270
2. Pre-Operation Services ................................................................................... 317
Pre-Operation Combined Application Form (CAF) for Pre-Operation Services ........................ 318
2.1 Compliance Certificate for MSB from TNFRS ............................................................... 322
2.2 Fire License for MSB from TNFRS .............................................................................. 332
2.3 Fire License for Non-MSB from TNFRS ....................................................................... 342
2.4 New Connection for Low Tension line from TANGEDCO ................................................ 348
2.5 Trade License from Commissionerate of Municipal Administration .................................. 359
2.6 Trade License from Directorate of Town Panchayat ...................................................... 364
2.7 Issue of Trade License from Greater Chennai Corporation ............................................ 369
2.8 Grant of Authorization under Bio-Medical Waste Management Rules, 2016 from TNPCB ... 373
2.9 Registration under Plastic Waste Management (Amendment) Rules, 2018 from TNPCB .... 380
2.10 Authorization under Hazardous and Other Wastes (Management and Transboundary
Movement) Rules, 2016 from TNPCB ............................................................................... 383
2.11 & 2.12 Registration for Consent to Operate (CTO) & CTO after CTE from TNPCB ............ 390
2.13 CTO Expansion from TNPCB .................................................................................... 404
2.14 Safety Certificate from TNEI ................................................................................... 417
Annexure A: Draft Functional Requirement Specifications
3
2.15 Issue of Trade Licence by RD&PR ............................................................................ 420
2.16 Registration under Tamil Nadu Catering Establishments Act, 1958 ............................... 428
2.17 Renewal under Tamil Nadu Catering Establishments Act, 1958 .................................... 435
2.18 The Tamil Nadu Catering Establishments Act, 1958- Amendment ................................ 437
2.19 The Tamil Nadu Catering Establishments Act, 1958- Closure ....................................... 441
2.20 Registration of Principal Employer under Migrant Workmen (Regulation of Employment and
Conditions of Service) Act, 1979 ..................................................................................... 445
2.21 Licence for Contractor under Migrant Workmen (Regulation of Employment and Conditions
of Service) Act, 1979 .................................................................................................... 452
2.22 Registration of Principal Employer under Contract Labour Act ..................................... 463
2.23 Licence for Contractor under Contract Labour Act ...................................................... 471
3. Post-Operation Services ................................................................................. 483
Pre-Operation Combined Application Form (CAF) for Post Operation Services ....................... 484
3.1 Issue of Assessment Number for Professional Tax by Commissionerate of Municipal
Administration .............................................................................................................. 488
3.2 Issue of Assessment Number for Professional Tax by Directorate of Town Panchayat ....... 491
3.3 Issue of Assessment Number for Professional Tax by Greater Chennai Corporation .......... 493
3.4 Issue of Assessment Number for Professional Tax by RD&PR ........................................ 496
3.5 Renewal of Trade License from Greater Chennai Corporation ........................................ 500
3.6 Renewal of Fire License for MSB from TNFRS .............................................................. 503
3.7 Renewal of Fire License for Non-MSB from TNFRS ....................................................... 513
3.8 Renewal of Recognition of Schools from Department of School Education ....................... 519
3.9 Authorization under Hazardous and Other Wastes (Management and Transboundary
Movement) Rules, 2016 – Renewal from TNPCB ............................................................... 527
3.10 Authorization under Bio-Medical Waste Management Rules, 2016 – Renewal from TNPCB
.................................................................................................................................. 534
3.11 Renewal of Consent to Operate (CTO) from TNPCB .................................................... 541
3.12 Renewal of Factory Licence from DISH ..................................................................... 556
3.13 Renewal of License for Contractor for Interstate Migrant Workmen from DISH .............. 576
3.14 Issue of Assessment number for Property Tax from RD&PR ........................................ 623
3.15 Renewal of License for Contractor for Interstate Migrant Workmen .............................. 627
3.16 and 3.17 Sanction of Capital/Generator Subsidy from Commissionerate of Industries and
Commerce ................................................................................................................... 682
3.18 Sanction of Subsidy for Low Tension Power Tariff (LTPT) Subsidy from Commissionerate of
Industries and Commerce .............................................................................................. 694
3.19 Sanction of Subsidy for Back Ended Interest Subsidy from Commissionerate of Industries
and Commerce ............................................................................................................. 698
3.20 Renewal of Trade License from Commissionerate of Municipal Administration................ 704
3.21 Company Tax- New registration from Greater Chennai Corporation.............................. 709
3.22 Name Transfer of Property from Greater Chennai Corporation ..................................... 712
4. Draft Procedure for Deemed Approval ............................................................ 716
5. Single Window Processing Fee ...................................................................... 720
Annexure A: Draft Functional Requirement Specifications
4
About this Document
This document contains the draft version of the detailed functional specifications for the
following features of the new Single Window Portal:
• Pre-establishment Combined Application Form (CAF)
• Pre-operation CAF
• Functional Requirement Specification (FRS) for 65 Services
• Procedure for deemed approval
• Logic for calculation of Single Window Processing Fee
The functional specifications given in this document is subject to approval from the
concerned Departments. The approved FRS for 190 services will be shared with the
selected System Integrator after signing of the contract.
Annexure A: Draft Functional Requirement Specifications
5
1. Pre-Establishment Services
S.
No. Clearances/ Services Competent Authority
1.
No Objection Certificate for Planning Permission-
MSB
Tamil Nadu Fire and Rescue Services
(TNFRS)
2.
No Objection Certificate for Planning Permission-
Non MSB TNFRS
3.
Permission for felling of trees for Sandal Wood
Trees Forest Department
4.
Prior intimation of felling of Red sanders, Black
wood, Silver oak, Rose wood and Teak trees Forest Department
5.
Procedure for property mark registration and issue
of transit permits for Red Sanders Trees/ Timber Forest Department
6.
Property mark registration and issue of tree
transport permit. - Non-exempt trees other than
Red Sanders Trees/Timber
Forest Department
7.
NOC for Building Plan and Installation from Public
Health Department
Department of Public Health and
Preventive Medicine
8. Building Permit
Rural Development and Panchayat Raj
Department (RD&PR)
9. Registration for Consent to Establish (CTE) Tamil Nadu Pollution Control Board
(TNPCB)
10. Revision for CTE TNPCB
11. Expansion for CTE TNPCB
12. Extension for CTE TNPCB
13. Drawing Approval
Tamil Nadu Electrical Inspectorate
(TNEI)
14. Road Cutting Permission RD&PR
15. Land Allotment
Tamil Nadu Small Industries
Development Corporation Limited
(TANSIDCO)
16. Factory Plan Approval
Directorate of Industrial Safety and
Health (DISH)
17.
Registration of Establishments for Employing
Building and Other Construction Workers DISH
18. Registration of Factory and Licencing DISH
19. Registration under the Contract Labour Act DISH
20.
Registration under the Inter-State Migrant
Workmen Act DISH
Annexure A: Draft Functional Requirement Specifications
6
Pre-Establishment Combined Application Form (CAF) for Pre-
Establishment Services Sl.No. CAF for Pre- Establishment Particulars
Project Information
1.0 Details of Industrial Unit (Proposed to be set-up)
1.1 Name of the Industrial Unit
1.2 Address of the Industrial Unit
1.2.1 Survey Field (SF) Number/ Re-Survey (RS) Number
1.2.2 Revenue Village Name
1.2.3 Local Body Type
1.2.4 Local Body Name
1.2.5 Ward Number
1.2.6 Door Number/ Plot Number
1.2.7 Street/ Road
1.2.8 Area/ Locality
1.2.9 Village / Town/ City
1.2.10 Taluk Name
1.2.11 District
1.2.12 State
1.2.13 Country
1.2.14 Pin code
1.3 Contact details of the Industrial Unit
1.3.1 Telephone Number with STD code
1.3.2 Fax Number with STD code
1.3.3 Mobile Number:
1.3.4 e-mail Address:
1.3.5 Website Address:
1.4 Nature of Organization
Proprietary
Partnership
Private Limited
Public Limited
Co-Operative
Others
1.5 Registration Number issued by Registrar of Companies (ROC)
1.6 Other Registration Details (please fill the relevant registration details)
1.6.1 Foreign Investment Promotion Board (FIPB) / Reserve Bank of India
(RBI) Approval Number [ Issued Date / Expiry Date]
1.6.2 Industrial Entrepreneurs Memorandum Number [Issued Date / Expiry
Date]
1.7 Proposed date of commencement of construction:
1.8 Proposed date of commencement of commercial production:
2.0 Details of Project Promoter(s)
2.1 Name of the Promoter (s)
2.2 Designation of the Promoter (s) (if applicable)
2.3 Address of the Promoter (s)
2.3.1 Door Number/ Plot Number
2.3.2 Street/ Road
2.3.3 Area/ Locality
2.3.4 Village / Town/ City
2.3.5 District
2.3.6 State
2.3.7 Country
2.3.8 Pin code
2.4 Contact details of the Project Promoter(s)
Annexure A: Draft Functional Requirement Specifications
7
Sl.No. CAF for Pre- Establishment Particulars
2.4.1 Telephone Number with ISD and STD code
2.4.2 Fax Number with STD code
2.4.3 Mobile Number:
2.4.4 e-mail Address:
3.0 Details of Project Investment and Finance
3.1 Details of Estimated Project Cost (INR Crores)
3.1.1 Land
3.1.2 Building
3.1.3 Plant and Machinery - Imported (Landed Cost)
3.1.4 Plant and Machinery - Indigenous
3.1.5 Miscellaneous Assets
3.1.6 Contingencies, etc.,
3.1.7 Others (Please Specify)
3.1.8 TOTAL
3.2 Means of Finance (INR Crores)
3.2.1 Equity from Promoters - Domestic
3.2.2 Equity from Promoters - Foreign
3.2.3 Loan from Financial Institutions
3.2.4 Others (Please Specify)
3.2.5 Estimated Project Cost Total
4.0 Details of Employment
4.1 Skilled Labour
4.2 Unskilled Labour
4.3 Supervisory
4.4 Total Number of Employees
4.5 Number of Contract Employees
4.6 Maximum number of workers proposed to be employed in the factory on
any one day
5.0 Details of Manufacturing
5.1 Brief description of process technology used along with a flow chart (to
be enclosed)
Flow chart (Please enclose a flow chart in a separate sheet)
5.2 Do you have any foreign technical collaboration?
5.3 Whether the factory will be engaged in Dangerous Operations as
indicated under rule 95 of Tamil Nadu Factory Rules 1950?
5.4 Line of manufacture
5.4.1 Description of Item
5.4.2 Installed Capacity
5.5 Raw Material Consumption
5.5.1 Description of Item
6.0 Details of Energy Consumption and Power requirement
6.1 Source of Energy
6.1.1 Captive Generation ( in kVA )
6.1.2 Tamil Nadu Generation and Distribution Corporation Limited
(TANGEDCO) Supply ( in kVA )
6.2 Power Requirements from TANGEDCO
6.2.1 Temporary (during construction, in kVA )
6.2.2 Permanent (production phase, in kVA)
6.2.3 Voltage rating at which HT supply is required:
6.3 If captive power, fuel used for generation
6.3.1 Fuel Type
Coal
Oil / Diesel
Wood
Wind
Annexure A: Draft Functional Requirement Specifications
8
Sl.No. CAF for Pre- Establishment Particulars
Solar
Others (Please Specify)
7 Details of Water Requirement
7.1 Industrial Use (Kilo Litres per Day)
7.2 Domestic (Kilo Litres per Day)
8 Other details
8.1 Permanent Account Number (PAN) of the Enterprise
Annexure A: Draft Functional Requirement Specifications
9
1.1 No Objection Certificate for Planning Permission for MSB from TNFRS
Online Application Form
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
Project Y
1 Building and address details
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number separated by commas
Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pin code Y Numeric
Pin code start with 6 and 6 digit alone
Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special
Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and Special Characters
Y
3 Number of floors with floor area
3.1 Plot Area (area in sq.m) Y Numeric
3.2 Basement (area in sq.m) Y Numeric
3.3 Ground floor (area in sq.m) Y Numeric
3.4 Mezzanine (area in sq.m) Y Numeric
3.5 Floor Details Provision to enter details of
multiple floors”.
Floor Location N Alpha Numeric
Floor area (in sq.m) N Numeric
3.6 Total floor area (in sq.m) N Numeric Sum of all the entries on the floor area
3.7 Height of the building (in metres) Y Numeric
3.8 Entrance (width in metres) Y Numeric
3.9 Approach road (width in metres) Y Numeric
4 Staircase details/ Means of Escape
Annexure A: Draft Functional Requirement Specifications
10
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
4.1 Staircase Details Provision to enter details
of multiple floors
Staircase Location N Alpha Numeric
Staircase width (in m) N Numeric
Means of Escape N Dropdown
Select from Emergency Exit/ Normal Usage
5 No. of lifts and capacity of each, availability of service staircase,
service lift etc. should be
mentioned
5.1 Lift Details Capacities of all the lifts to be captured based on the value entered in 5.1
Lift Location N Alpha Numeric
Lift Occupancy (in person) N Numeric
Lift Capacity (in kgs) N Numeric
6 Canteen details
6.1 Nature of Occupancy Y Dropdown Select ( Educational / Assembly / Institutional / Office / Residential)
6.2 Total number of canteens Y Numeric
6.3 Canteen Locality Y Dropdown Select (outside building/
within building)
6.4 Floors (this filed generates only if the response to 6.3 is within building)
Y Alpha Numeric Provide list of canteen existing floors separated by comma
6.5 LPG Cylinders count Y Numeric
6.6 Total occupancy (no of persons) Y Numeric
6.7 Parking areas (in sq.m) Y Numeric
6.8 Sprinklers Y Dropdown Select 'Proposed'/'Not Applicable'
6.9 Exposure hazard Y Dropdown Select 'Yes'/'No'
7 Fire resistance of Infrastructure
7.1 Fire resistance of construction Y Dropdown Select from the drop down list (1 hours, 2 hours, 3 hours and 4 hours)
7.2 Self-closing fire/smoke check doors (Select 'Proposed'/ 'Not applicable')
Y Dropdown Select Not Applicable/ Proposed
7.3 Electrical Panels Y Dropdown Select Applicable/ Non Applicable
Annexure A: Draft Functional Requirement Specifications
11
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
The following fields will get active if the response to 7.2 is “Applicable”
Fire Door Details (button to add details of multiple fire doors)
Door Name N Alpha Numeric To be captured for all doors based on the value entered in7.4
Width (in metres) N Alpha Numeric
Fire resistance of the door N Dropdown Select 'Proposed'/ 'Not applicable'
Partitions Y Dropdown Select 'Proposed'/ 'Not applicable'
Type of material Y Alpha Numeric
False Ceiling Y Dropdown Select 'Proposed'/ 'Not applicable'
Lining for air-conditioning ducts Y Dropdown Select 'Proposed'/ 'Not applicable'
Insulation for air-conditioning ducts
Y Dropdown Select 'Proposed'/ 'Not applicable'
Panelling Y Dropdown Select 'Proposed'/ 'Not applicable'
Surface finishes Y Dropdown Select 'Proposed'/ 'Not
applicable'
7.4 Enclosures for panels for electrical switches etc.,
Y Dropdown Select 'Proposed'/ 'Not applicable'
7.5 Access doors to such enclosures Y Dropdown Select 'Proposed'/ 'Not
applicable'
8 Compartmentation details
8.1 Ventilation Y Dropdown Select Natural ventilation/ Mechanical Ventilation
8.2 Compartmentation Y Dropdown Select 'Proposed'/ 'Not
applicable'
8.3 Following details to be captured if the response to 8.2is “Proposed” (button to add details of multiple fire doors)
Partition location N Alpha Numeric
Size of partition (in sq.m) N Numeric
9 Means of Entry
Annexure A: Draft Functional Requirement Specifications
12
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
9.1 Entry Details (button to add details of multiple fire doors)
Entry Location N Alpha Numeric
Entry Width (in m) N Numeric
10 Other Safety Measures
10.1 Electrical installations Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.2 Type of installation (This field should activate if the response to 10.1 is “Proposed”)
Y Dropdown Select from the drop down list.
10.3 Alternate lighting arrangements Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.4 Back up timing (in hours) (This field should activate if the response to 10.3 is “Proposed”)
Y Drop down (separate for
hrs. and minutes) 24 hrs. time framework
10.5 Room air conditioners Y Dropdown
Select 'Proposed'/ 'Not
applicable'
10.6 Type of air conditioner (This field should
activate if the response to 10.5 is “Proposed”)
Y Dropdown
Select from the drop down
list (Cassette, Centralized, Split and Window)
11 Fire protection
11.1 Lighting protections Y Dropdown
Select 'Proposed'/ 'Not applicable'
11.2 Hose Reel Y Dropdown Select Yes or No
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.3 Hose reel with Down comer system Y Dropdown
Select 'Proposed'/ 'Not applicable'
Length ( metres) N Numeric
Field to activate if the
response to 11.2 is “Proposed”
11.4 Hose reel with Wetriser system Y Dropdown
Select 'Proposed'/ 'Not applicable'
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
Annexure A: Draft Functional Requirement Specifications
13
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
11.5 Yard hydrant system Y Dropdown Select 'Proposed'/ 'Not applicable'
11.6 Manual Call Point N Dropdown Select 'Proposed'/ 'Not applicable'
11.7 Portable fire extinguisher Y Dropdown Select 'Proposed'/ 'Not applicable'
11.8
Fire extinguishers Details (Fields to
activate if the response to 11.7 is “Proposed”)
N Button to add multiple
details on fire extinguisher
Type of Fire Extinguisher N Dropdown Select (ABC, CO2, DCP, Foam, Water CO2)
Capacity in kg N Numeric
Quantity N Numeric
11.9 Fire service inlet N Dropdown Select 'Proposed'/ 'Not applicable'
11.10 Automatic sprinklers system Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.11 Smoke exhauster Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.12 Water curtains Y Dropdown Select 'Proposed'/ 'Not applicable'
11.13 Automatic Alarm system Y Dropdown Select 'Proposed'/ 'Not applicable'
12 Fire pumps details
12.1 Electrical Details
Electrical Pump Number N Numeric
Capacity of main electrical pump (in LPM)
N Numeric
12.2 Diesel Details
Diesel Pump Number N Numeric
Capacity of diesel driven pump (in LPM) N Numeric
12.3 Jockey Details
Jockey Pump Number N Numeric
Capacity of jockey pump (in LPM) N Numeric
12.4 Terrace Details
Terrace Pump Number N Numeric
Capacity of terrace pumps (in LPM) N Numeric
Annexure A: Draft Functional Requirement Specifications
14
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
12.5 Fire lift with Generator Supply Y Dropdown
Select 'Proposed'/ 'Not applicable'
12.6 Storage of diesel (in litres) Y Numeric
13 Communication system
13.1 Communication system Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the
response in 13.1 is “Proposed”
Mode of communication Y Dropdown Select 'Wired'/'Wireless'
Public address system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Inter-communication system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Illuminated signs
Y Dropdown Select 'Proposed'/ 'Not applicable'
13.2 Maintenance of fire protection installation equipment
Y Dropdown Select 'Proposed'/ 'Not applicable'
Equipment manufacturer name Y Alpha Numeric
Field to activate if the
response in 13.2 is “Proposed”
Equipment manufacturer address Y Alpha Numeric
Field to activate if the response in 13.2 is “Proposed”
13.3 Firefighting training to staff Y Dropdown
Select 'Proposed'/ 'Not applicable'
13.4 Details of licenses Y Dropdown
Select 'Applied/Issued/Not Applicable’
License Number Y Alpha Numeric
Field to activate if the response in 13.4 is “Issued”
License issued date N DD/MM/YY
14 Details of generator
14.1 Have you provided generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the response in 14.1 is “Proposed”
H.P/KV of generator Y Numeric
Annexure A: Draft Functional Requirement Specifications
15
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
Quantity of diesel furnace oil stored (in Litre)
Y Numeric
Whether proper license obtained for such storage
Y Dropdown Select 'Yes' / 'No'
15 Extent of site and set-back around the building on all four directions (to be specified separately)
15.1 North (in metres) Y Numeric
15.2 South (in metres) Y Numeric
15.3 East (in metres) Y Numeric
15.4 West (in metres) Y Numeric
16 Fire lift details
16.1 Fire lift details (button to add multiple fire lift details)
N
Location of fire lift N Alpha Numeric
Alternate power supply for fire lift N Dropdown
Select- Feeder line / Generator
Capacity (in Kgs) N Numeric
Occupancy (in persons) N Numeric
16.2 Whether alternate power supply is available for fire lifts, emergency lights and pumps of wetriser (their rated capacity)
Y Dropdown Select 'Yes' / 'No'
Rated capacity of Alternate Power Supply (Volts)
N Numeric
16.3 Whether fire safety officer is available round the clock?
Y Dropdown Select 'Yes' / 'No'
Whether his subordinates are trained by the local fire services?
N Dropdown
Select 'Yes' / 'No' (This field
to activate only if the response to 16.5 is “Yes”)
16.4 Whether fire drill has been conducted and joint evacuation drill has been conducted by the security officer and
the local fire service?
Y Dropdown Select 'Yes' / 'No'
17 Details of present inspections to comply table 7in part IV of NBC of India 2016 Water supply details
Annexure A: Draft Functional Requirement Specifications
16
S No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
17.1 Water Supply N
Terrace Tank Details (Button to add multiple terrace tank details)
Terrace tank Location Alpha Numeric
Terrace tank capacity (in litres) Numeric
Underground Tank Details (Button to add multiple terrace tank details)
Underground tank Location Alpha Numeric
Underground tank capacity (in litres) Numeric
17.2 Fire Buckets with Stand Y Dropdown
Select 'Proposed'/ 'Not applicable'
Number of Fire Buckets Y Numeric
Field to activate if the response to 17.2 is “Proposed”
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Land ownership document copy (Rental Agreement/ Sale Deed including patta, chitta copy / Lease Deed) Y
2 Proposed Building Plan (Certified by a Panel Engineer approved by the Local Body) consisting of the following:
Y
2.1 Site Plan
2.2 Topo Plan
2.3 Elevation plan
2.4 Typical Floor plan
2.5 Section drawing
3 Proposed Fire Plan (Certified by a Panel Engineer approved by the Local Body)
Annexure A: Draft Functional Requirement Specifications
17
Process Work Flow
Procedure for obtaining No Objection Certificate for Multi Storied Buildings (MSB)
Deputy
Direct
or,
H
eadQ
uart
ers
(D
D-H
Q)
Applica
nt
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Join
t D
irect
or
(JD
)/ D
eputy
D
irecto
r(D
D)
Dis
tric
t O
ffic
er
(DO
)/
Assi
stant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed NoC
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Any clarifications required? Forward
comments /Queries to Director for
approval
Yes
Forward application to
concerned JD/DD
No
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert DD HQ
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to DO/
ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed NoC
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to DD HQ
Scrutinize the Application, and
Documents
Review Queries
Raise Queries
Any clarifications required?
No
Yes
Scrutinize the Application, and
Documents
Forward application to
concerned DO/ADO
SMS Alert Director
SMS Alert to Director
SMS Alert to JD/DD
Scrutinize the Application, and
Documents
SMS Alert to DO/ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to JD/DD
Reviewobservations on inspection report
Forward to Director
SMS Alert to JD/DD
SMS Alert to Applicant
SMS Alert Director
Legend
Offline
Online – Single Window Portal (SWP)
Annexure A: Draft Functional Requirement Specifications
18
Approval based Hierarchy S
No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to DD HQ
2 Level 2 Deputy Director, Headquarters (DD HQ)
Review application and send queries to Director for approval
3 Level 3 Director Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the
application
4 Level 4 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO/ADO
5 Level 5 District Officer (DO)/ Assistant
District Officer (ADO)
Allot inspection date and forward the
application offline to SFO
6 Level 6 Station Fire Officer (SFO) Inspect the building and prepare inspection report offline and forward to DO/ADO
7 Level 7 District Officer (DO)/ Assistant District Officer (ADO)
Populate online inspection report and forward to JD/DD
8 Level 8 Zonal Joint Director (JD)/Deputy Director (DD)
Review and forward observations on inspection report to Director
9 Approval Authority Director Approves/Rejects Within 30 days from date of receipt of documents/application
Annexure A: Draft Functional Requirement Specifications
19
1.2 No Objection Certificate for Planning Permission for Non-MSB from TNFRS
Online Application Form
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
Project Y
1 Premises number and name of the building
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number separated by commas
Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pin code Y Numeric
Pin code start with 6 and 6 digit alone
Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and Special Characters
Y
3 Occupant details
3.1 Name of the Firm or Company or Business or Factory
Y
3.2 Owner Type Y Dropdown Select Own/Rental
Name of the Proprietor/Owner Y Alpha Numeric
If the response to 3.2 is
“Own”
Name of Rental / Leased Owner Name Y Alpha Numeric
If the response to 3.2 is “Rental”
4 Description
4.1 Nature of business, trade or process Y Alpha Numeric
4.2 No. of storage rooms Y Numeric
Annexure A: Draft Functional Requirement Specifications
20
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
4.3 Floor Details
Button to add details of multiple floors.
Quantity of load stored (in kgs) N Numeric
Area of the floor (in sq.ft) N Numeric
4.4 Total Plot Area (sq.ft) Y Numeric
4.5 Total Constructed Area (sq.ft) Y Numeric
4.6 Commodities already licensed together with quantities (by municipality, state or central Government) state license number
Y Dropdown Select 'To be provided' / 'Provided'
4.7 License no. Y Alpha Numeric Field to activate if the response to 4.6 is “Provided”
4.8 Date of issue Y DD/MM/YY
4.9 Trade business or commodities disapproved with reasons any
Y Dropdown Select-Yes/No
4.10 Reason for disapproval N Alpha Numeric
5 Building
5.1 Construction features (Fire resistance of
the building in hours) Y Dropdown
Select from the drop down list
(1 hour/2 hours/3 hours/ 4 hours)
6 General
6.1 Fire Risk Level Y Dropdown Select Low/Medium/ High
7 Particulars
7.1 Number of storeys Y Numeric
7.2 Number of basements Y Numeric
7.3 Walls Y Dropdown Select bricks/timber
7.4 Doors Y Dropdown Select Iron/Wood
7.5 Windows Y Dropdown Select Grilled/Open
7.6 Verandas Y Dropdown Select Yes/No
7.7 Balconies Y Dropdown Select Yes/No
7.8 Floors Y Dropdown Select cement/ marble/tiles
7.9 False Ceiling Y Dropdown Select Yes/No
7.10 Roof (or Terrace) Y Dropdown Select RCC/Wooden
7.11 Number of staircases and position enclosed or open :
Button to add details for multiple staircases
Stair Case no. N Numeric
Annexure A: Draft Functional Requirement Specifications
21
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
Type of staircase N Dropdown
7.12 Maximum height of roofing (metre) Y Numeric
7.13 Other occupants within immediate 20 metres / all around the building
Y Dropdown
Option to select multiple options from the list: Departmental Stores, factories, godowns, hospitals,
hotel, office, residences, schools, shops, workshops
8 Observation
9.1 Width of road / street / lane : Y Numeric
9.2 Accessibility for Fire engines Y Dropdown Select 'Yes'/'No'
9 Side Set Back
9.1 North (in metres) Y Numeric
9.2 South (in metres) Y Numeric
9.3 East (in metres) Y Numeric
9.4 West (in metres) Y Numeric
10 Nearest means of communication
10.1 Telephone Y Numeric
10.2 Alternative telephone N Numeric
10.3 Contact number of fire station Y Numeric
10.4 Contact number of police chowki or
station N Numeric
11 Installed fire-fighting equipment
11.1 Number of Hose reel N Numeric
11.2 Number of Sprinklers N Numeric
11.3 Number of Hydrant and Hose N Numeric
12 Fire detection
12.1 Water Supply
Terrace Tank Details
Terrace tank capacity (in litres) N Numeric
Underground tank Details
Underground tank capacity (in litres) N Numeric
12.2 Fire Buckets with Stand Y Dropdown
Select ‘Proposed’/ 'Not Proposed'
Annexure A: Draft Functional Requirement Specifications
22
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
12.3 Number for Fire Buckets Y Numeric
Field to activate if the response to 12.2 is “provided”
12.4 Fire detecting and alarm systems Y Dropdown
Select ‘Proposed’/ 'Not Proposed'
12.5 Watchman Y Dropdown
Select ‘Proposed’/ 'Not
Proposed'
12.6 Watchman Shifts (Select from the drop
down list) Y Dropdown
Select 24 hrs/ Day-shift/
Night-shift
12.7 Number of Fire extinguishers Y Numeric
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Land ownership document copy (Rental Agreement/ Sale Deed including patta, chitta copy / Lease Deed) Y
2 Proposed Building Plan (Certified by a Panel Engineer approved by the Local Body) consisting of the following: Y
2.1 Site Plan
2.2 Topo Plan
2.3 Elevation plan
2.4 Typical Floor plan
2.5 Section drawing
3 Proposed Fire Plan (Certified by a Panel Engineer approved by the Local Body) Y
Annexure A: Draft Functional Requirement Specifications
23
Process Work Flow
Procedure for obtaining No Objection Certificate for Non-Multi Storied Buildings (Non-MSB)
Join
t D
irecto
r (J
D)/
Deputy
D
irecto
r(D
D)
Applicant
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Dis
tric
t O
ffic
er
(DO
)Assis
tant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed NoC
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Forward application to concerned DO
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert JD/DD
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed NoC
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to concerned JD/DD
Review the file
Raise Queries
Any clarifications required?
Scrutinize the Application, and
Documents
Forward application to
concerned ADO
SMS Alert to DO
SMS Alert to DO
Scrutinize the Application, and
Documents
SMS Alert to ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to DO
Reviewobservations on inspection report
SMS Alert to DO
SMS Alert to Applicant
Yes
No
Legend
Offline
Online – Single Window Portal (SWP)
Functional Specification Document
24
Approval based Hierarchy S
No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to concerned JD/DD
2 Level 2 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO
3 Level 3 District Officer (DO) Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the application
4 Level 4 Assistant District Officer (ADO) Allot inspection date and forward the application offline to SFO
5 Level 5 Station Fire Officer (SFO) Inspect the building and prepare inspection report offline and forward to ADO
6 Level 6 Assistant District Officer (ADO) Populate online inspection report and forward to ADO
7 Approval Authority District Officer (DO) Approve/Reject Within 15 days from date of receipt of the application
Functional Specification Document
25
1.3/1.4 Permission for felling of trees for Sandal Wood Trees/Prior intimation of felling of Red sanders,
Black wood, Silver oak, Rose wood and Teak trees from Forest Department
Online Application Form
S No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
1 Applicant Details
1.1 Company Name Y Character Y
1.2 Contact Person Name Y Alpha Numeric Y
1.3 State Y Dropdown Y
1.4 District Y Dropdown Y
1.5 Taluk Y Dropdown Y
1.6 Revenue Village Y Dropdown Y
1.7 Street No./Name Y Alpha Numeric Y
1.8 Pin Code Y Numeric Pin code start with 6 and
6 digit alone Y
1.9 Mobile Number Y Numeric 10 digits only allowed Y
1.10 Email ID Y Alpha Numeric and Special
Characters Y
2 Felling of Trees Details
2.1 State Y Character
2.2 District Y Dropdown
2.3 Taluk Y Dropdown
2.4 Revenue Village Y Dropdown
2.5 Street No./Name Y Dropdown
2.6 Pin Code Y Alpha Numeric Pin code start with 6 and
6 digit alone
2.7 Tree Types Y Dropdown
a. Sandal Wood Trees
b. Red Sanders, Black Wood, Silver Oak, Rose Wood and Teak
Trees
2.8 Survey Number of the land or lands on which the tree(s) proposed to be felled are grown
Y Alpha Numeric and Special
Characters
2.9 Condition of the tree(s) Y Dropdown
a. Green
b. Dying
Functional Specification Document
26
S No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment
CAF (Yes/No)
c. Dead
2.10 List of tree(s) with the details of girth over bark at 1.37 meters from ground level
2.10.1 Sl.No Y Numeric
2.10.2 Tree Number Y Numeric
2.10.3 Species Y Alpha Numeric and Special
Characters
2.10.4 Girth(in cm) at 1.37m height from ground level
Y Numeric with decimal Point
2.10.5 Height(m) Y Numeric with decimal Point
2.10.6 Age (Approx.) Y Numeric
2.11 Date of Applying Y Date Current Date and Time
Recorded
2.12 Place Y Character
3 Declaration
I hereby declare that the information furnished above is
true to the best of my knowledge and belief
Y Check box
I also undertake to comply with any conditions that may be granted or imposed by District Forest Officer
Y Check box
Functional Specification Document
27
Checklist of Supporting Documents S.
No. Document
Mandatory
1 Proof of certificate of ownership of the land in which the tree(s) are grown, as issued by the Tahsildar Y
2 Copy of Chitta/Adangal Y
3 FMB (Filed Measurement Book) sketch of the patta land Y
4 Proof of the deed of tenancy, lease, mortgage with possession or otherwise execute in favor of the owner of the tree(s) Y
5 List of tree(s) proposed to be sold
# Tree Number Girth (in cm) at 1.37m height
from ground level Height (m) Age (Approximately)
Y
Functional Specification Document
28
Process Workflow Sandal Wood Trees
Procedure for Obtaining permission for felling and selling of Trees- Sandal Wood Trees
Dis
tric
t Fore
st
Off
icer
(DFO
)Applicant
Fore
st
Range O
ffic
er
(FRO
)
START
Fill online form
Upload the required supporting documents
Digital signed Final Permit
SMS Alert to Applicant &
DFO
Submit the application
Scrutinize the Application,
Documents and ownership
Any clarifications required?
Raise QueriesYes
Forward application to
FRO
No
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert to DFO
Visit and verify the trees
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Allot inspection date
SMS Alert to
Applicant
Forward the application to DFO
Review the file
Conduct inspection of 10% of trees
Prepare inspection report
and submit
SMS Alert to
Applicant
SMS Alert to DFO
SMS Alert to FRO
Allot inspection date
SMS Alert to Applicant
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed permit
Receives comments
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
29
Black Wood, Rose Wood, Silver Oak, Red Sanders and Teak Trees
Procedure for Obtaining permission for felling and selling of Trees- Red Sanders, Black Wood, Silver Oak, Rose Wood and Teal
Trees
Dis
tric
t Fore
st
Off
icer
(DFO
)Applicant
Fore
st
Range O
ffic
er
(FRO
)
START
Fill online form on SWP
Upload the required supporting documents
SMS Alert to Applicant &
DFO
Submit the application
Scrutinize the Application,
Documents and ownership
Any clarifications required?
Raise QueriesYes
Forward application to
FRO
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert to DFO
Visit and verify the trees
Scrutinize the Application,
Documents and ownership
Prepare inspection report and upload
Allot inspection date
SMS Alert to
Applicant
Forward the application to
DFO
SMS Alert to
Applicant
SMS Alert to FRO
No
Yes
Delegation of inspection to FRO?
Visit and verify the trees
Prepare inspection report and upload
Allot inspection date
SMS Alert to
Applicant
SMS Alert to Applicant
No
Review the file
Digital signed Final Permit
SMS Alert to Applicant
Is it a approval case?
ApproveYes
Record reason and Reject
No SMS Alert to Applicant
EndReceive the
digitally signed permit
Receives comments
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
30
Approval based Hierarchy Sandal Wood Trees
Sl No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 District Forest Officer (DFO) DFO receives the application and sends to FRO
Within 7 days from date of receipt by the Officer
2 Level 2 Forest Range Officer (FRO) Conducts Inspection and sends report to DFO
Within 15 days from date of receipt by the Officer
3 Level 3 District Forest Officer (DFO) Inspect 10% of the trees and upload inspection report
Within 10 days (inspection)+ 2 days (inspection report)
4 Approval Authority District Forest Officer (DFO) Approves/Rejects Within 3 days from date of receipt by the Officer
Red Sanders, Black Wood, Silver Oak, Rose Wood and Teal Trees
Sl No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 District Forest Officer (DFO) DFO receives the application and sends to FRO
Within 5 days by the Officer
2 Level 2 DFO/ Forest Range Officer (FRO) conducts Inspection and uploads inspection report
Within 8 days (inspection)+ 2 days (inspection report) by the
Officer
3 Approval Authority District Forest Officer (DFO) Approves/Rejects Within 3 days by the Officer
Functional Specification Document
31
1.5/1.6 Procedure for property mark registration and issue of transit permits for Red Sanders Trees,
Timber/- Non-exempt trees other than Red Sanders Trees/Timber from Forest Department
Online Application Form
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF
(Yes/No)
1 Applicant Details
1.1 Applicant Name Y Character Yes
1.2 Company Name Y Character Yes
1.3 State Y Dropdown Yes
1.4 District Y Dropdown Yes
1.5 Taluk Y Dropdown Yes
1.6 Revenue Village Y Dropdown Yes
1.7 Street No./Name Y Alpha Numeric Yes
1.8 Pin Code Y Numeric Pin code start with 6
and 6 digit alone Yes
1.9 Mobile Number Y Numeric 10 digits only allowed Yes
1.10 Email ID Y Alpha Numeric and Special
Characters Yes
2 Depot/Field Details
2.1 Name of Depot/Field Y Alpha Numeric and Special
Characters
2.2 State Y Dropdown
2.3 District Y Dropdown
2.4 Taluk Y Dropdown
2.5 Revenue Village Y Dropdown
2.6 Street No./Name Y Alpha Numeric
2.7 Pin Code
Y Numeric
Pin code start with 6 and 6 digit alone
2.8 Survey No. Y Alpha Numeric and Special
Characters 10 digits only allowed
2.9 Tree Types Y Dropdown
a. Red Sanders
b. Non-Exempted tree species
Functional Specification Document
32
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF
(Yes/No)
2.10
Description of quantity of timber for which property mark is desired to be registered or renewed
Y Alpha Numeric and Special Characters
Editable textbox
3 Origin of Timber
3.1 Whether from private land, market or depot specially
notified in by the Collector in the case of District Gazette and if so, the month and the year in which notification was published
of from other private lands
Y Alpha Numeric and Special Characters
Editable textbox
3.2 If the origin is from other State, the destination noted in the pass issued by the State responsible for the sale should be given
Y Alpha Numeric and Special Characters
Editable textbox
3.3 Route by which to be removed Y
Alpha Numeric and Special Characters
Editable textbox
3.4 To what place removed
3.4.1 From Y Character Editable textbox
3.4.2 To Y Character Editable textbox
3.5 Period of voidah required for complete removal of the timber
for which property mark is registered or renewed
Y Alpha Numeric and Special
Characters Editable textbox
4 Agent Details
4.1 Agent Name Y Character
4.2 State Y Dropdown
4.3 District Y Dropdown
4.4 Taluk Y Dropdown
4.5 Revenue Village Y Dropdown
4.6 Street No./Name Y Alpha Numeric
4.7 Pin Code Y Numeric Pin code start with 6
and 6 digit alone
Functional Specification Document
33
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF
(Yes/No)
4.8 Mobile Number Y Numeric 10 digits only allowed
4.9 Email ID Y Alpha Numeric and Special
Characters
4.10
3 copies of the specimen signature for approval by the
District Forest Officer if the applicant to have an agent
Y Alpha Numeric and Special
Characters Editable Textbox
4.11
Whether the application for original registration of property mark or removed, State the
date of original registration and the certificate No. and balance of FORM II permit on hand
4.11.1 From Y Character Editable textbox
4.11.2 To Y Character Editable textbox
4.12 Description of property mark and facsimile of the roof
Y Alpha Numeric and Special
Characters Editable Textbox
4.13
Whether the fee for registration
has been paid, if no, state challan no./cash receipt
Y Alpha Numeric and Special
Characters Editable Textbox
4.14
No. of permits in Form-II
permits required for the removal of produce from the land
Y Alpha Numeric and Special
Characters Editable Textbox
Checklist of Supporting Documents S. No. Document
1 Extract of Chitta and adangal of the land issued by concerned authority
2 Ownership certificate issued by VAO (village administrative officer)
3 FMB sketch of the land from where tree were felled.
4 Sale deed copy if the purchaser requires permit.
5 Power of attorney in case any authorized agents needs permit.
Functional Specification Document
34
Process Workflow
PROCEDURE FOR PROPERTY MARK REGISTRATION AND ISSUE OF TREE TRANSPORT PERMIT - Non-exempt trees other than
Red Sanders Trees/ Timber
Dis
tric
t Fore
st
Off
icer
(DFO
)Applicant
Fore
st R
ange O
ffic
er
(FRO
)
START
Fill online form on SWP
Upload the required supporting documents
SMS Alert to Applicant &
DFO
Submit the application
Scrutinize the Application,
Documents and ownership
Any clarifications required?
Raise QueriesYes
Forward application to
FRO
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert to DFO
Visit and verify the trees and affix
markings
Scrutinize the Application,
Documents and ownership
Prepare inspection report and upload
Allot inspection date
SMS Alert to
Applicant
Forward the application to
DFO
SMS Alert to
Applicant
SMS Alert to FRO
No
Review the file
Digital signed Final
Permit
SMS Alert to Applicant
Is it a approval case?
ApproveYes
Record reason and Reject
No SMS Alert to Applicant
Challan for Fees
Payment of Fees
Property mark
certificate
EndReceive
permit and certificate
Receive comments
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
35
PROCEDURE FOR PROPERTY MARK REGISTRATION AND ISSUE OF TREE TRANSPORT PERMIT- Red Sanders Trees/ Timber
Dis
tric
t Fore
st
Off
icer
(DFO
)Applicant
Fore
st
Range O
ffic
er
(FRO
)C
onserv
ato
r of
Fore
st
(Cfo
)C
hie
f Conserv
ato
r of Fore
st
(CC
Fo)
START
Fill online form on SWP
Upload the required supporting documents
SMS Alert to Applicant &
DFO
Submit the application
Scrutinize the Application,
Documents and ownership
Any clarifications required?
Raise QueriesYes
Forward application to
FRO
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert to DFO
Visit and verify the trees and affix
markings
Scrutinize the Application,
Documents and ownership
Prepare inspection report and upload
Allot inspection date
SMS Alert to
ApplicantForward the application
to DFO
SMS Alert to Applicant
SMS Alert to FRO
No
Review the file
Challan for Fees
Payment of Fees
Transit within State?
Forward application to
CFo
Forward application to
CCFo
No
Yes
Quantity >10MT
Yes
Digital signed Final
PermitIs it a approval
case?ApproveYes
Record reason and
Reject
No
End
SMS Alert to Applicant
Property mark
certificate
No
Review the file
Review the file
Approve/Reject
Approve/Reject
Receive permit and certificate
Receive comments
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
36
Approval based Hierarchy Sl No Hierarchy Level Designation Remarks (if any) Timelines
Transit for Non-Exempt Tree Species other than Red Sanders
1 Level 1 District Forest Officer (DFO) DFO receives the application and
sends to FRO
Within 7 days from date of
receipt by the Officer
2 Level 2 Forest Range Officer (FRO) Conducts Inspection and sends
report to DFO
Within 15 days from date of
receipt by the Officer
3 Approval Authority DFO Approves/Rejects Within 3 days from date of
receipt by the Officer
Transit for Red Sander Trees/Timber
1 Level 1 DFO DFO receives the application and
sends to FRO Within 7 days by the officer
2 Level 2 FRO Conducts Inspection Within 15 days by the officer
3 Approval Authority DFO Approves/ Rejects
Within 10 days (transit within
State) by the officer
Within 20 days (transit outside
the State) by the officer
Functional Specification Document
37
1.7 NOC for Building Plan and Installation from Department of Public Health and Preventive Medicine
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
1 Name of Establishment Y Alpha Numeric Y
2 Name of the Applicant Y Alpha Numeric Y
3 Address of Applicant
3.1 Door Number/Plot Number Y Numeric Y
3.2 Street/Road Y Alpha Numeric Y
3.3 Area/Locality Y Alpha Numeric Y
3.4 Village/Town/City Y Alpha Numeric Y
3.5 District Y Character Y
3.6 State Y Character Y
3.7 Country Y Character Y
3.8 Pin code Y Numeric Y
4 Location of Proposed / Additional Installation
4.1 Survey Field (SF) Number / Re-Survey (RS)
Number / Town Survey Number
Y Alpha Numeric
4.2 Revenue Village Name Y Alpha Numeric Y
4.3 Local Body Type Y Alpha Numeric Y
4.4 Local Body Name Y Alpha Numeric Y
4.5 Ward Number Y Numeric Y
4.6 Door Number/Plot Number Y Numeric Y
4.7 Street/Road Y Alpha Numeric Y
4.8 Area/Locality Y Alpha Numeric Y
4.9 District Y Y
4.10 Taluk Name Y Y
4.11 Block Name Y Y
4.12 Village/Town/City Y Y
4.13 Pin code Y Y
4.14 Nature of trade/Process of/Manufacture of Y
5 Horse Power (HP) Details
5.1 Existing HP Y
5.2 New HP Y
Functional Specification Document
38
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
5.3 Additional HP Y
5.4 Total HP Y
5.5 Generator Capacity Y
6 Details of Machineries
6.1 Name of Machineries N Alpha Numeric Option to Add/delete details of different
Machineries
6.2 Number of Machineries N Numeric
6.3 Total HP N Numeric
6.4 Whether 3 Copies of blue prints are enclosed, in case of Additional installation whether the plans
already approved are enclosed
Y Yes/No
6.5 Total (in square Metres) Y Numeric
6.6 Plinth Area ( in Square metres) Y Numeric
7 Product Details
7.1 Description of item N Alpha Numeric Option to Add/delete
details of more
7.2 Quantity to be manufactured per day N Numeric
8 Raw Material Details
8.1 Raw Material used Option to Add/delete
details of more raw materials
8.2 Source ( Country of Origin )
8.3 How is it Handled? Dropdown (Manual/
Mechanical)
Manual
Mechanical
9 Process Details
9.1 Process of Operations in series for manufacture of end product
9.2 Nature of work
Dropdown
Dry
Wet
Hot
Cold
9.3 How is it operated (Manual/Mechanical)?
Dropdown
Manual
Mechanical
9.4 Other details, if any
10 Roofing Details
Functional Specification Document
39
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
10.1 Nature of Roofing Y
Dropdown
Terraced
Galvanized
Iron
Asbestos Cement Sheets
Tilled
Others
10.2 Single/Double Roofing Y Dropdown
10.3 Height of roofing from the ground (in feet) Y Numeric
10.4 Is the roof coated white on the outside to
prevent absorption of heat
Y Dropdown (Yes/No)
10.5 Are Exhaust fans provided? Y Dropdown (Yes/No)
10.6 Is the factory air Conditioned? Y Dropdown (Yes/No)
10.7 Nature of Lighting Y
Natural
Artificial
10.8 Nature of Flooring
Y Dropdown Select ( Cemented/
Tiles/ Earthen/ Others)
11 Employment Details
11.1 No. of Shifts Numeric
11.2 Number of Male Workers Numeric
11.3 Number of Female Workers Numeric
12 Drinking Water Details
12.1 Is drinking water provided? Y Dropdown (Yes/No)
12.2 Source of water Y Dropdown
Select (Well/River/ Local Body/Others)
12.3 Is Bathroom provided? Y Dropdown (Yes/No)
12.4 Is there running water in the bathroom Y Dropdown (Yes/No)
12.5 Number of Latrines Y Numeric
12.6 Type of latrine Y Dropdown Select (Indian/ Western/ Others)
12.7 Do the workers have a lunch room? Y Dropdown (Yes/No)
12.8 Does the Factory run a canteen? Y Dropdown (Yes/No)
12.9 Is any effluent, discharged from the industry? Y Dropdown (Yes/No)
Functional Specification Document
40
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
12.10 How is the sewage from latrines disposed of? Y Alpha Numeric
13 Medical Facilities
13.1 Is First Aid Available Y Dropdown (Yes/No)
13.2 Is Dispensary available Y Dropdown (Yes/No)
13.3 Name of Full time Medical Officer if available N
13.4 Name of Part time Medical Officer if Available N
13.5 Whether the flow chart with detailed write up for processing from raw material to end product is enclosed? *
Y Dropdown (Yes/No)
14 What are the structures on the following end of the proposed site
14.1 North End Y Alpha Numeric
14.2 South End Y Alpha Numeric
14.3 East End Y Alpha Numeric
14.4 West End Y Alpha Numeric
14.5 Whether there are any river, canal etc. within 5
kms from the industry
Y Dropdown (Yes/No)
15 Supporting Documents
15.1
Flow chart with detailed write up of processing from raw materials to end product
N The documents are submitted through Courier, hence not a mandatory field
15.2 Letter of Authorization for applicant from Board of Directors or owner in case of sole proprietorship
N
Checklist of Supporting Documents S.
No. Document
Mandatory
(Y/N)
1 Detailed Drawing Plan (Site Plan, Topo sketch, and Machinery installation plan) Y
2 Flow chart with detailed write up of processing from raw materials to end product Y
3 Letter of Authorization for applicant from Board of Directors or owner in case of sole proprietorship N
Functional Specification Document
41
Process Workflow
Procedure for obtaining NOC for Building Plan and Installation
Blo
ck H
ealt
h S
uperv
isor
(BH
S)
Applicant
Deputy
Directo
r of
Health S
erv
ices
(DD
HS)
START
Fill online form
Upload the required supporting documents
Digitally signed NOC
SMS Alert to
Applicant & BHS
Submit the application
Scrutinize the Application, and
Documents
Any clarifications required?
Raise Queries
Yes
Forward application to
DDHS
No
Provide clarification to Queries
SMS Alert to DDHS
Scrutinize the Application and queries, (if any)
Allot inspection date
SMS Alert to
Applicant
Conduct inspection
Prepare inspection report
and submit
SMS Alert to
Applicant
SMS Alert to DDHS
SMS Alert to Applicant
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
SMS Alert to
Applicant
Speed Courier the
drawing plan
Enter tracking number & date of
dispatch
Enter the date of receiving the
documents
Initiate Queries
Any clarifications
required?Yes
No
EndReceive
NoC
Receive reasons
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
42
Inspection Checklist 1. Drawing Plan (Site Plan, Topo Sketch and Machinery installation Plan) 2. Flow chart with detailed write up of processing from raw materials to end product
Workflow for Hierarchy based Approval Sl No
Hierarchy Level Designation Remarks (if any) Timelines Escalation (Likely)
1 Level 1 Block Health Supervisor (BHS)
DFO receives the application, conduct Inspection, initiate
queries and sends to DDHS
NA DDHS
2 Level 2 Deputy Director of Health Services (DDHS)
Send queries to applicant Within 7 working days of receipt of documents
Director of Health Services (DHS)
3 Approving authority Deputy Director of Health Services (DDHS)
Issues NOC/Rejects Application Within 15 working days of receipt of documents
Director of Health Services (DHS)
Functional Specification Document
43
1.8 Building Permit from RD & PR
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
1 Project Details
1.1 Name of Project Y Dropdown Projects registered in CAF to be provided in
the dropdown
1.2 Name of the Applicant Y Alpha Numeric
1.3 Address Y Alpha Numeric
1.4 District Y Character Y
1.5 Taluk Y Character Y
1.6 Block Y Character Y
1.7 Village Panchayat Y Character Y
1.8 Revenue Village Y Character Y
1.9 Building Area (Sq.m) Y Numeric
1.10 Survey No. Y Alpha Numeric
1.11 Site Address Y Alpha Numeric
1.12 Building Cost Y Numeric Y
1.13 Purpose of Use Y Alpha Numeric
2 Supporting Documents
2.1 Copy of the Planning permission approval obtained from the competent authority
Y
2.2 Copy of Property Tax or vacant land tax receipt (Latest)
N
2.3 Up to Date Encumbrance Certificate (EC) - for past 13 years
Y
2.4 Town Survey Land Records (TSLR), FMB copy/Town Survey Map along with Chitta, Adangal
N
2.5 Structural Stability certificate issued by the
authorised licensed Engineer (if applicable) N
2.6
Certificate for structural design sufficiency, Affidavit of Undertaking by Developer, Architect, Structural Engineer about the structural stability aspects, certificate for effective supervision
N
2.7 Site Plan in appropriate scale N
Functional Specification Document
44
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
2.8 Top plan showing all existing developments in 500 N
2.9 Certificate of Approach Road Details from the Executive Officer of the Local Body
N
2.10
NOC from appropriate authorities (if required) (needed if the land falls within 15 meters from any tank/reservoir/Water course/river/fresh water
channel or well)
N
2.11 Copy of estimation for Labour Work N
2.12 NOC from Railways if applicable N
2.13 NOC from Archaeological Survey of India (ASI), if applicable
N
2.14 NOC from Housing Board, if applicable N
2.15 NOC from Pollution Control Board, if applicable N
2.16 NOC from Airports Authority of India, if applicable N
2.17 NOC from Fire and Rescue Services Department Y
2.18 NOC from Indian Air Force, if applicable N
2.19 NOC from Revenue Department, if applicable N
2.20 NOC from the Competent Authority of Local Bodies if the site lies within a distance of 90 meters from the boundary of the burial ground
N
2.21 Certificate from the licensing authority If the site lies within 300 m from the boundary of live/abandoned quarry
N
2.22
Certificate from the licencing authority If the site
lies within 500 m from the boundary of live crusher
N
2.23 Affidavit duly filled and signed N
2.24
Sewage Treatment Plant details shown in the
drawing or certificate of availability of underground drainage facility from the Executive
Officer or Commissioner in case of urban local bodies as the case
N
2.25 NOC from the Principal Chief Conservator of Forests (if site falls in HACA area)
N
Functional Specification Document
45
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
2.26 NOC from the Agricultural Engineering Department (if site falls in HACA area)
N
2.27
NOC from the Assistant Director/ Deputy Director
of Geology and Mining department of respective district level (if site falls in HACA area)
N
2.28 Contour plan of site (if site falls in HACA area) N
2.29 Demolition deed, if an existing structure has to be demolished
N
2.30 Project Report Detailing the raw materials used, process of manufacturing in case of MSB & industries
N
2.31 Legal Heir and Death Certificate (if applicable) N
2.32 Solar Water Heating System Shown in the Drawing N
2.33 Rain Water Harvesting System Shown in the Drawing
N
2.34 Certificate of valuation of building Y
3.35 NOC from Inspector of Factories - DISH N
2.36 NOC from Public Health Department Y
Checklist of Supporting Documents S.
No. Document Remarks
1 Copy of the Planning permission approval obtained from the competent authority
2 Copy of Property Tax or vacant land tax receipt (Latest)
3 Up to Date Encumbrance Certificate (EC) - for past 13 years
4 Town Survey Land Records (TSLR), FMB copy/Town Survey Map along with Chitta, Adangal
5 Structural Stability certificate issued by the authorised licensed Engineer (if applicable)
6 Certificate for structural design sufficiency, Affidavit of Undertaking by Developer, Architect, Structural Engineer about the
structural stability aspects, certificate for effective supervision
7 Site Plan in appropriate scale
8 Top plan showing all existing developments in 500
9 Certificate of Approach Road Details from the Executive Officer of the Local Body
Functional Specification Document
46
S.
No. Document Remarks
10 NOC from appropriate authorities (if required) (needed if the land falls within 15 meters from any tank/reservoir/Water course/river/fresh water channel or well)
11 Copy of estimation for Labour Work
12 NOC from Railways if applicable
13 NOC from Archaeological Survey of India (ASI), if applicable
14 NOC from Housing Board, if applicable
15 NOC from Pollution Control Board, if applicable
16 NOC from Airports Authority of India, if applicable
17 NOC from Fire and Rescue Services Department
18 NOC from Indian Air Force, if applicable
19 NOC from Revenue Department, if applicable
20 NOC from the Competent Authority of Local Bodies if the site lies within a distance of 90 meters from the boundary of the burial ground
21 Certificate from the licensing authority If the site lies within 300 m from the boundary of live/abandoned quarry
22 Certificate from the licencing authority If the site lies within 500 m from the boundary of live crusher
23 Affidavit duly filled and signed
24 Sewage Treatment Plant details shown in the drawing or certificate of availability of underground drainage facility from the
Executive Officer or Commissioner in case of urban local bodies as the case
25 NOC from the Principal Chief Conservator of Forests (if site falls in HACA area)
26 NOC from the Agricultural Engineering Department (if site falls in HACA area)
27 NOC from the Assistant Director/ Deputy Director of Geology and Mining department of respective district level (if site falls in HACA area)
28 Contour plan of site (if site falls in HACA area)
29 Demolition deed, if an existing structure has to be demolished
30 Project Report Detailing the raw materials used, process of manufacturing in case of MSB & industries
31 Legal Heir and Death Certificate (if applicable)
32 Solar Water Heating System Shown in the Drawing
33 Rain Water Harvesting System Shown in the Drawing
34 Certificate of valuation of building
35 NOC from Inspector of Factories - DISH
36 NOC from Public Health Department
Functional Specification Document
47
Process Workflow
Procedure for obtaining Building License
Blo
ck D
evelo
pm
ent
Off
icer
(BD
O)
Applicant
START
Fill online form
Upload the required supporting documents
SMS Alert to
Applicant & BDO
Submit the application
Place application in Council Meeting
Any clarifications required?
Yes
No
Provide clarification to Queries
SMS Alert to
Applicant
Speed Courier the
drawing plan
Enter tracking number & date of
dispatch
Enter the date of receiving the
documents
Raise Queries
EndReceive License
Receive reasons
Receive Courier
Raise demand
SMS Alert to
Applicant
ReplySatisfactory
?
Yes RejectNo
Raise clarification on demand
Clarification required?
No
Make payment
Yes
Reply to clarification
Issue license
Digitally signed LicenseSMS Alert
to Applicant
SMS Alert to
Applicant
SMS Alert to
Applicant
SMS Alert to BDO
SMS Alert to BDO
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
48
Fee basis1
# Category Nature of Construction/
Activity Maximum Rates Minimum Rates
1 Building Plan
Approval
(1)Building Area Rs. 100 per sq. m. or part thereof
Rs. 5 per sq. m. or part thereof
(2)Construction of Well Rs. 100 Rs. 25
(3)Compound Wall Rs. 100 (lumpsum) Rs. 25 (lumpsum)
(4)Inspection Fees Rs. 50 Rs. 25
(5)Plan copy for more
than 3 copies
Rs. 10 per additional
copy
Rs. 5 per
additional copy
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Block Development Officer (BDO)
BDO receives application and send
queries
Within 7 working days of receipt of documents
2 Approving authority
Block Development Officer (BDO)
BDO issues license/ reject application
Within 14
working days of receipt of documents
1 The Tamil Nadu Panchayats Building Rules, 1997. https://tnrd.gov.in/Pt_Raj/linkfiles/go_rd_255_97_pg491.pdf
Functional Specification Document
49
1.9 Registration for Consent to Establish (CTE) from TNPCB
Online Application Form
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric
Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list) • Corporation
• Municipality • Town Panchayat • Panchayat Union
Dropdown
Yes
1.7 Local Body
Dropdown Dropdown to be listed
based on local body
selected
Yes
1.8 Scale of Industry Alphanumeric Populated based on
investment
1.9 Status (Select: Operational / Proposed / Closed) Dropdown
1.10 Date of commissioning Date selection Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation :(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs
in Lakhs):
Numeric
1.14
Ownership of the industry (Select from the drop down list) • Individual • Proprietary concern • Partnership Firm
• Joint Family concern • Private Limited Company
Dropdown
Yes
Functional Specification Document
50
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
• State Government Undertaking • Central Government • Union Territory • Foreign Company • Co-operative Society • Any other Associate of Body
1.15 Phone No. with code Numeric Yes
1.16 Fax No. with code Numeric Yes
1.17 e-mail Address Email ID Yes
1.18 Jurisdiction Office
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code Numeric
2.6 Fax No. with code Numeric
2.7 Mobile No Numeric
2.8 e-mail Address Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric Yes
3.2 Designation Y Alphanumeric
Correspondence Address
3.3 Address/City Alphanumeric Yes
3.4 Pin Code Numeric Yes
3.5 District Alphanumeric Yes
3.6 Taluk Alphanumeric Yes
3.7 State Alphanumeric Yes
3.8 Phone No. with code Numeric Yes
3.9 Fax No. with code Numeric Yes
3.1 Mobile No Y Numeric Yes
3.11 e-mail Address Y Numeric Yes
3.12 Website Address Alphanumeric
Functional Specification Document
51
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15 Land Status • Owned • Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
3.20 Ground coverage area of the industry (in hectares)
Y Numeric
3.21 Green belt/Irrigation area of the industry (in hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in hectares) Y Numeric
3.23 Vacant area(Total area-(Built Up Area+ Solid waste area+ Green Belt area))
Y Numeric
3.24 Total no. of Employees working per day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.)*: Y
Select • NH • SH • ODR
• MDR
Dropdown
Name Alphanumeric
3.27 Distance from the site Numeric
3.28 Details of water bodies like lakes/rivers/canals within a radius of 1 KM and rivers within a radius of 5KM
Name of the Water Source. Alphanumeric
Functional Specification Document
52
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30
Authority which classified the land use • CMDA • DTCP
Local Planning Authority • Not Applicable • Others
Y Dropdown
3.31
Name and Distance of the sensitive area like places of Archaeological importance, national park, Wild Life Birds sanctuary , Marine National Park, Mangrove Forests, reserved forests ,marsh lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
3.32
Is the Unit is located within 1 Km from marine coastal area(sea, estuaries, back waters), If Yes please mention the distance from the unit
Dropdown Yes/No dropdown. If selected Yes, Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
4.1.1 Raw-Materials Name Alphanumeric Yes
4.1.2 Raw-Material Quantity
4.1.3 Units Alphanumeric
4.1.4 Principal Use Alphanumeric
4.2 Product Details Y
Functional Specification Document
53
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric Yes
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises)
• Ground Water (within premises) • River/Canal Water • Sea water • CMWSSB • SIDCO • SIPCOT • Others
Dropdown All details under 5.1 shall be captured as different columns of
table with option to add multiple rows
Functional Specification Document
54
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
5.1.2 Source Name Alphanumeric
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
5.2.1 Source Consumption
• WC-I : Cooling and Boiler Feed • WC-II: Domestic
• WC-III: Process (Easily Bio-degradable) • WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2
shall be captured as different columns of
table with option to add multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under 5.3
shall be captured as different columns of table with option to add multiple rows
5.3.2 Quantity (KLD) Numeric
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under 5.4
shall be captured as different columns of table with option to add multiple rows
5.4.2 Quantity Numeric
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status • Septic Tank and SP/DT
• Individual STP • Common STP • Common STP Member • Combined STP
• Combined STP Member
Dropdown All details under 5.5 shall be captured as
different columns of table with option to add multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
5.6.1 Treatment status • Individual ETP
Dropdown All details under 5.6 shall be captured as
Functional Specification Document
55
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
• CETP • CETP Member • Combined ETP • Combined ETP Member • No trade effluent and hence does not arise
different columns of table with option to add multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under 5.7 shall be captured as different columns of table with option to add multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under 5.8 shall be captured as
different columns of
table with option to add multiple rows
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
6.1.1 Name of Solid Waste Alphanumeric All details under 6.1 shall be captured as different columns of
table with option to add multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
6.2.1 Name of Process Alphanumeric All details under 6.2 shall be captured as
different columns of table with option to add multiple rows
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type • Incinerable • Recyclable
Dropdown
Functional Specification Document
56
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
• Landfillable
6.2.5 Waste Storage • MS Drums • Plastic Drums • MS Tanks
• Concrete Tanks
• Container-shipping • Others
Dropdown
6.2.6 Waste Disposal • Common Landfill – TSDF
Incineration-Captive
• Co-processing in cement kilns • Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive • Recover and Reuse-CPCB recyclers • Others
Dropdown
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1 shall be captured as different columns of table with option to add multiple rows
7.1.1 Stack No Alphanumeric
7.1.2 Source of emission Alphanumeric
7.1.3 Pollution Control measures • Wet scrubber with stack
• Acoustic enclosures with stack • Bag filter with stack • Dust collectors with stack • Stack
• Dry scrubber with stack • Common stack
• ESP with stack • Others
Dropdown
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
Functional Specification Document
57
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated
from Pre-
establishment CAF
(Yes/No)
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under 7.2
shall be captured as different columns of table with option to add multiple rows
7.2.3 Type of emission • Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures • Alkali Scrubber • Bag filter • Dust suppression system • Gravity Dust settling chamber • Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
8 Consent Fee Details
8.1 Category: Auto-populated
8.2 Gross Fixed Assets Cost Auto-populated
8.3 Consent Fee Applicable for per Act Auto-populated
8.4 Consent Fee Applicable under Water and Air Acts Auto-populated
8.5 Reason for deviation in payment Alphanumeric
8.6 Consent Fee Remitted now Numeric
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Y/N)
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
2. Copy of attested sale Deed /Lease Deed or any other relevant documents as proof to ensure possession of the site/factory for
which application is made by the applicant.
Y
Functional Specification Document
58
Sl.
No. Document
Mandatory
(Y/N)
3. Copy of attested Memorandum of Articles in case of Public/Private sectors or registered partnership deed in case of partnership
company
Y
4. Layout plan showing the location of various process equipment, utilities like boiler, generator etc., effluent treatment plant,
outlet location, non-hazardous and hazardous waste storage yard
Y
5. Topo sketch showing the distance of water bodies, roads, existing/proposed residential areas, agricultural lands, important
religious locations, educational institutions, ancient monuments, archaeological places and other sensitive areas for 1 KM. radius
from the units.
Y
6. Detailed manufacturing process for each product along with detailed process flow chart Y
7. Details of Water Balance and wastewater balance for process Y
8. Details of Material balance for each products and process. Y
9. Land use classification certificate as obtained from CMDA/ DTCP/LPA. Y
10. Auditor's Certificate with break up details for the proposed Gross fixed Assets duly certified by a Chartered Accountant in the
prescribed format.
Y
11. Ground water clearance obtained from the competent Authority (If applicable). N
12. Sewage Treatment Plant(STP) proposal which must contain details of design characteristics of sewage, treatment methodology,
mode of disposal, design criteria for various units, detailed drawing of STP and its layout, diagram showing the hydraulic profile
and mode of disposal of treated sewage and its adequacy(If applicable).
N
13. Effluent Treatment Plant (ETP) proposal which must contain details including breakup quantity of water requirement with
sources, breakup quantity of trade effluent, sources of trade effluent, characteristics of wastewater, treatment methodology,
mode of disposal, design criteria for various units, detailed drawing of ETP and its layout, diagram showing the hydraulic profile
and mode of disposal of treated effluent and its adequacy (If applicable).
N
14. Air pollution control (APC) measures proposal which must contain the details regarding fuels used, sources of emission,
characteristics, concentration and quality of pollutant, proposal along with design criteria and drawing for the proposed APC
measures, adequacy of APC measures and stack, odour/noise causing operations and its specific odour/noise control measures(If
applicable).
N
15. In case of hazardous chemicals used as raw materials, the Material Safety Data Sheets (MSDS) should be enclosed for each and
every item. If the quantity of the hazardous chemicals handled is more than the threshold limit, the unit shall furnish any one
or combination of the following documents as required under the Manufacture, Storage, and Import of. Hazardous Chemicals
(MSIHC) Rules (If applicable): (iii) Risk assessment report/Onsite emergency preparedness plan/Off site emergency
preparedness plan
N
16. In case of transport of hazardous chemicals, details of chemicals transported, method of transport and its safety measures (If
applicable).
N
Functional Specification Document
59
Sl.
No. Document
Mandatory
(Y/N)
17. Industries attracting Environment Impact Assessment (EIA) Notification shall submit Environmental Clearance obtained from
the Ministry of Environment & Forest (MOEF)/ State Environment Impact Assessment Authority (SEIAA) along with the EIA
Report (If applicable).
N
18. Coastal Regulation Zone (CRZ) clearance obtained from the competent Authority (If applicable). N
Functional Specification Document
60
Process Flow Process Diagram to obtain Consent to Establish and Consent to Operate from Tamil Nadu Pollution Control Board(New Industry, Extension, and Expansion)
Applic
ant
(SW
P)
DEE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
and upload
supporting
documents
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Hold Committee
meeting and draft
minutes
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
ENDSTART
Functional Specification Document
61
Fee Basis
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
1. Up to Rs. 1 Lakhs 400 300 200
2. Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
3. Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
4. Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
5. Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
6. Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
7. Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
8. Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
9. Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
10. Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
11. Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
12. Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
13. Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
14. Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
15. Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
16. Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
17. Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
18. Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
19. Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
20. Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
21. Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
22. Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
23. Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
24. Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
Functional Specification Document
62
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
25. Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Approval based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Establish Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Establish TSC CCC CCC ZLCCC ZLCCC ZLCCC ZLCCC DLCCC
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Establish JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
63
1.10 Revised for CTE from TNPCB
Online Application Form
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list)
• Corporation • Municipality • Town Panchayat • Panchayat Union
Dropdown
Yes
1.7 Local Body
Dropdown Dropdown to be listed
based on local body selected
Yes
1.8 Scale of Industry Alphanumeric Populated based on
investment
1.9 Status (Select: Operational / Proposed / Closed) Dropdown
1.10 Date of commissioning Date selection Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation :(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs in Lakhs):
Numeric
1.14
Ownership of the industry (Select from the drop
down list) • Individual • Proprietary concern • Partnership Firm
• Joint Family concern • Private Limited Company • State Government Undertaking
Dropdown
Yes
Functional Specification Document
64
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
• Central Government • Union Territory
• Foreign Company • Co-operative Society • Any other Associate of Body
1.15 Phone No. with code : Numeric Yes
1.16 Fax No. with code :: Numeric Yes
1.17 e-mail Address: Email ID Yes
1.18 Jurisdiction Office:
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code: Numeric
2.6 Fax No. with code: Numeric
2.7 Mobile No: Numeric
2.8 e-mail Address: Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric Yes
3.2 Designation Y Alphanumeric
Correspondence Address
3.3 Address/City: Alphanumeric Yes
3.4 Pin Code: Numeric Yes
3.5 District: Alphanumeric Yes
3.6 Taluk Alphanumeric Yes
3.7 State Alphanumeric Yes
3.8 Phone No. with code Numeric Yes
3.9 Fax No. with code Numeric Yes
3.1 Mobile No: Y Numeric Yes
3.11 e-mail Address: Y Numeric Yes
3.12 Website Address: Alphanumeric
Functional Specification Document
65
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15 Land Status • Owned
• Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
3.20 Ground coverage area of the industry (in hectares)
Y Numeric
3.21 Green belt/Irrigation area of the industry (in hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in hectares) Y Numeric
3.23 Vacant area(Total area-(Built Up Area+Solid waste area+Green Belt area))
Y Numeric
3.24 Total no. of Employees working per day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.)*: Y
Select • NH • SH
• ODR • MDR
Dropdown
Name Alphanumeric
3.27 Distance from the site Numeric
3.28 Details of water bodies like lakes/rivers/canals within a radius of 1 KM and rivers within a radius of 5KM
Functional Specification Document
66
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
Name of the Water Source. Alphanumeric
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30
Authority which classified the land use • CMDA • DTCP
Local Planning Authority
• Not Applicable • Others
Y Dropdown
3.31
Name and Distance of the sensitive area like places of Archaeological importance, national park, Wild Life Birds sanctuary , Marine National
Park, Mangrove Forests, reserved forests ,marsh lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
3.32 Is the Unit is located within 1 Km from marine coastal area(sea, estuaries, back waters), If Yes
please mention the distance from the unit
Dropdown Yes/No dropdown.
If selected Yes,
Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
4.1.1 Raw-Materials Name Alphanumeric Yes
4.1.2 Raw-Material Quantity
4.1.3 Units Alphanumeric
4.1.4 Principal Use Alphanumeric
4.2 Product Details Y
Functional Specification Document
67
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises) • Ground Water (within premises)
• River/Canal Water • Sea water
• CMWSSB • SIDCO • SIPCOT • Others
Dropdown All details under 5.1 shall be captured as different columns of table with option to
add multiple rows
5.1.2 Source Name Alphanumeric
Functional Specification Document
68
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
5.2.1 Source Consumption
• WC-I : Cooling and Boiler Feed • WC-II: Domestic • WC-III: Process (Easily Bio-degradable) • WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2
shall be captured as different columns of table with option to add multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under 5.3
shall be captured as different columns of table with option to add multiple rows
5.3.2 Quantity (KLD) Numeric
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under 5.4 shall be captured as different columns of
table with option to
add multiple rows
5.4.2 Quantity Numeric
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status
• Septic Tank and SP/DT • Individual STP • Common STP • Common STP Member • Combined STP • Combined STP Member
Dropdown All details under 5.5
shall be captured as different columns of table with option to add multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
5.6.1 Treatment status • Individual ETP • CETP • CETP Member
Dropdown All details under 5.6 shall be captured as different columns of
Functional Specification Document
69
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
• Combined ETP • Combined ETP Member
• No trade effluent and hence does not arise
table with option to add multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under 5.7 shall be captured as different columns of table with option to
add multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under 5.8
shall be captured as different columns of table with option to add multiple rows
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
6.1.1 Name of Solid Waste Alphanumeric All details under 6.1
shall be captured as different columns of table with option to add multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
6.2.1 Name of Process Alphanumeric All details under 6.2
shall be captured as
different columns of table with option to add multiple rows
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type • Incinerable • Recyclable • Landfillable
Dropdown
6.2.5 Waste Storage Dropdown
Functional Specification Document
70
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
• MS Drums • Plastic Drums
• MS Tanks • Concrete Tanks • Container-shipping • Others
6.2.6 Waste Disposal
• Common Landfill – TSDF
Incineration-Captive • Co-processing in cement kilns • Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive • Recover and Reuse-CPCB recyclers
• Others
Dropdown
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1
shall be captured as different columns of table with option to
add multiple rows
7.1.1 Stack No Alphanumeric
7.1.2 Source of emission Alphanumeric
7.1.3 Pollution Control measures • Wet scrubber with stack • Acoustic enclosures with stack • Bag filter with stack • Dust collectors with stack • Stack • Dry scrubber with stack
• Common stack • ESP with stack
• Others
Dropdown
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
Functional Specification Document
71
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any for
IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under 7.2 shall be captured as different columns of table with option to
add multiple rows
7.2.3 Type of emission
• Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures • Alkali Scrubber
• Bag filter
• Dust suppression system • Gravity Dust settling chamber • Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
8 Consent Fee Details
8.1 Category Auto-populated
8.2 Gross Fixed Assets Cost Auto-populated
8.3 Consent Fee Applicable for per Act Auto-populated
8.4 Consent Fee Applicable under Water and Air Acts Auto-populated
8.5 Reason for deviation in payment Alphanumeric
8.6 Consent Fee Remitted now Numeric
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Yes/No)
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
2. Copy of attested sale Deed /Lease Deed or any other relevant documents as proof to ensure possession of the site/factory for
which application is made by the applicant.
Y
3. Copy of attested Memorandum of Articles in case of Public/Private sectors or registered partnership deed in 0063ase of
partnership company
Y
4. Layout plan showing the location of various process equipment, utilities like boiler, generator etc., effluent treatment plant,
outlet location, non-hazardous and hazardous waste storage yard
Y
Functional Specification Document
72
Sl.
No. Document
Mandatory
(Yes/No)
5.
Topo sketch showing the distance of water bodies, roads, existing/proposed residential areas, agricultural lands, important
religious locations, educational institutions, ancient monuments, archaeological places and other sensitive areas for 1 KM.
radius from the units.
Y
6. Detailed manufacturing process for each product along with detailed process flow chart Y
7. Details of Water Balance and wastewater balance for process Y
8. Details of Material balance for each products and process. Y
9. Land use classification certificate as obtained from CMDA/ DTCP/LPA. Y
10. Auditor's Certificate with break up details for the proposed Gross fixed Assets duly certified by a Chartered Accountant in the
prescribed format.
Y
11. Consent fee under Water and Air Acts payable to the Board. Y
12. Ground water clearance obtained from the competent Authority (If applicable). N
13.
Sewage Treatment Plant(STP) proposal which must contain details of design characteristics of sewage, treatment methodology,
mode of disposal, design criteria for various units, detailed drawing of STP and its layout, diagram showing the hydraulic profile
and mode of disposal of treated sewage and its adequacy(If applicable).
N
14.
Effluent Treatment Plant (ETP) proposal which must contain details including breakup quantity of water requirement with
sources, breakup quantity of trade effluent, sources of trade effluent, characteristics of wastewater, treatment methodology,
mode of disposal, design criteria for various units, detailed drawing of ETP and its layout, diagram showing the hydraulic profile
and mode of disposal of treated effluent and its adequacy (If applicable).
N
15.
Air pollution control (APC) measures proposal which must contain the details regarding fuels used, sources of emission,
characteristics, concentration and quality of pollutant, proposal along with design criteria and drawing for the proposed APC
measures, adequacy of APC measures and stack, odour/noise causing operations and its specific odour/noise control
measures(If applicable).
N
16.
In case of hazardous chemicals used as raw materials, the Material Safety Data Sheets (MSDS) should be enclosed for each
and every item. If the quantity of the hazardous chemicals handled is more than the threshold limit, the unit shall furnish any
one or combination of the following documents as required under the Manufacture, Storage, and Import of. Hazardous
Chemicals (MSIHC) Rules (If applicable): (iii) Risk assessment report/Onsite emergency preparedness plan/Off site emergency
preparedness plan
N
17. In case of transport of hazardous chemicals, details of chemicals transported, method of transport and its safety measures (If
applicable). N
18.
Industries attracting Environment Impact Assessment (EIA) Notification shall submit Environmental Clearance obtained from
the Ministry of Environment & Forest (MOEF)/ State Environment Impact Assessment Authority (SEIAA) along with the EIA
Report (If applicable).
N
19. Coastal Regulation Zone (CRZ) clearance obtained from the competent Authority (If applicable). N
Functional Specification Document
73
Process Work Flow Process Diagram to obtain Consent to Establish and Consent to Operate from Tamil Nadu Pollution Control Board(New Industry, Extension, and Expansion)
Applic
ant
(SW
P)D
EE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
and upload
supporting
documents
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Hold Committee
meeting and draft
minutes
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
ENDSTART
Functional Specification Document
74
Basis of Fees Charged
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
1. Up to Rs. 1 Lakhs 400 300 200
2. Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
3. Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
4. Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
5. Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
6. Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
7. Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
8. Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
9. Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
10. Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
11. Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
12. Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
13. Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
14. Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
15. Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
16. Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
17. Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
18. Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
19. Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
20. Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
21. Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
22. Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
23. Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
24. Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
Functional Specification Document
75
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
25. Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Functional Specification Document
76
Approval based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Revised Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Revised TSC CCC CCC ZLCCC ZLCCC ZLCCC ZLCCC DLCCC
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Revised JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
77
1.11 Expansion for CTE from TNPCB
Online Application Form
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list) • Corporation • Municipality • Town Panchayat • Panchayat Union
Dropdown
Yes
1.7
Local Body Dropdown Dropdown to be
listed based on local body selected
Yes
1.8 Scale of Industry Alphanumeric Populated based
on investment
1.9 Status (Select: Operational / Proposed / Closed)
Dropdown
1.10 Date of commissioning Date selection Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation :(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs in Lakhs):
Numeric
1.14
Ownership of the industry (Select from the
drop down list) • Individual • Proprietary concern • Partnership Firm
Dropdown
Yes
Functional Specification Document
78
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
• Joint Family concern • Private Limited Company • State Government Undertaking • Central Government • Union Territory • Foreign Company • Co-operative Society
• Any other Associate of Body
1.15 Phone No. with code Numeric Yes
1.16 Fax No. with code Numeric Yes
1.17 e-mail Address Email ID Yes
1.18 Jurisdiction Office
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code Numeric
2.6 Fax No. with code Numeric
2.7 Mobile No Numeric
2.8 e-mail Address Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric Yes
3.2 Designation Y Alphanumeric
Correspondence Address
3.3 Address/City: Alphanumeric Yes
3.4 Pin Code: Numeric Yes
3.5 District: Alphanumeric Yes
3.6 Taluk Alphanumeric Yes
3.7 State Alphanumeric Yes
3.8 Phone No. with code Numeric Yes
3.9 Fax No. with code Numeric
Yes
3.1 Mobile No: Y Numeric Yes
Functional Specification Document
79
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
3.11 e-mail Address: Y Numeric Yes
3.12 Website Address: Alphanumeric
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15
Land Status
• Owned • Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
3.20 Ground coverage area of the industry (in hectares)
Y Numeric
3.21 Green belt/Irrigation area of the industry (in hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in
hectares)
Y Numeric
3.23 Vacant area(Total area-(Built Up Area+Solid waste area+Green Belt area))
Y Numeric
3.24 Total no. of Employees working per
day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.)*: Y
Select
• NH • SH • ODR • MDR
Dropdown
Name Alphanumeric
Functional Specification Document
80
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
3.27 Distance from the site Numeric
3.28 Details of water bodies like lakes/rivers/canals within a radius of 1 KM and rivers within a radius of 5KM
Name of the Water Source. Alphanumeric
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30
Authority which classified the land use • CMDA
• DTCP Local Planning Authority
• Not Applicable • Others
Y Dropdown
3.31
Name and Distance of the sensitive area like places of Archaeological importance, national
park, Wild Life Birds sanctuary , Marine National Park, Mangrove Forests, reserved
forests ,marsh lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
3.32
Is the Unit is located within 1 Km from
marine coastal area(sea, estuaries, back waters), If Yes please mention the distance from the unit
Dropdown Yes/No dropdown.
If selected Yes, Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
Functional Specification Document
81
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
4.1.1 Raw-Materials Name Alphanumeric Yes
4.1.2 Raw-Material Quantity
4.1.3 Units Alphanumeric
4.1.4 Principal Use Alphanumeric
4.2 Product Details Y
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric Yes
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises) • Ground Water (within premises) • River/Canal Water
Dropdown All details under 5.1 shall be captured as different columns of table with
Functional Specification Document
82
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
• Sea water • CMWSSB • SIDCO • SIPCOT • Others
option to add multiple rows
5.1.2 Source Name Alphanumeric
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
5.2.1 Source Consumption • WC-I : Cooling and Boiler Feed • WC-II: Domestic • WC-III: Process (Easily Bio-degradable)
• WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2 shall be captured as different columns
of table with option to add multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under
5.3 shall be captured as
different columns of table with option to add multiple rows
5.3.2 Quantity (KLD) Numeric
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under 5.4 shall be captured as different columns of table with
option to add multiple rows
5.4.2 Quantity Numeric
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status • Septic Tank and SP/DT • Individual STP • Common STP
Dropdown All details under 5.5 shall be captured as different columns
Functional Specification Document
83
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
• Common STP Member • Combined STP • Combined STP Member
of table with option to add multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
5.6.1 Treatment status • Individual ETP • CETP • CETP Member
• Combined ETP • Combined ETP Member • No trade effluent and hence does not arise
Dropdown All details under 5.6 shall be captured as different columns
of table with option to add multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under
5.7 shall be captured as different columns of table with option to add multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under
5.8 shall be captured as
different columns of table with option to add multiple rows
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
Functional Specification Document
84
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
6.1.1 Name of Solid Waste Alphanumeric All details under 6.1 shall be captured as different columns of table with option to add
multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
6.2.1 Name of Process Alphanumeric All details under
6.2 shall be captured as different columns of table with option to add multiple rows
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type • Incinerable • Recyclable • Landfillable
Dropdown
6.2.5 Waste Storage • MS Drums
• Plastic Drums • MS Tanks • Concrete Tanks
• Container-shipping • Others
Dropdown
6.2.6 Waste Disposal • Common Landfill – TSDF
Incineration-Captive • Co-processing in cement kilns
• Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive
• Recover and Reuse-CPCB recyclers • Others
Dropdown
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1 shall be captured as
7.1.1 Stack No Alphanumeric
Functional Specification Document
85
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
7.1.2 Source of emission Alphanumeric different columns of table with option to add multiple rows
7.1.3 Pollution Control measures • Wet scrubber with stack • Acoustic enclosures with stack
• Bag filter with stack • Dust collectors with stack
• Stack • Dry scrubber with stack • Common stack • ESP with stack
• Others
Dropdown
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under
7.2 shall be captured as different columns of table with option to add multiple rows
7.2.3 Type of emission • Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures • Alkali Scrubber • Bag filter • Dust suppression system • Gravity Dust settling chamber
• Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
8 Consent Fee Details
8.1 Category: Auto-populated
8.2 Gross Fixed Assets Cost : Auto-populated
8.3 Consent Fee Applicable for per Act : Auto-populated
Functional Specification Document
86
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment CAF
(Yes/No)
8.4 Consent Fee Applicable under Water and Air Acts :
Auto-populated
8.5 Reason for deviation in payment : Alphanumeric
8.6 Consent Fee Remitted now: Numeric
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Yes/No)
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
2. Detailed manufacturing process for each product along with detailed process flow chart Y
3. Details of Water Balance and wastewater balance for process Y
4. Details of Material balance for each products and process. Y
5. Audited Balance sheets indicating the existing Gross fixed Assets of the industry alone shall be enclosed and Auditor Certificate
with break up details for the proposed Gross fixed Assets duly certified by a Chartered Accountant in the prescribed format
with existing and Proposed Expansion costs. Audited balance sheet is compulsory for all large and medium scale Industries
Y
6. Comparison statement of the existing and expansion activities proposed in the prescribed format Y
7. Consent fee under Water and Air Acts payable to the Board. Y
8. Copy of sale Deed /Lease Deed or any other relevant documents as proof to ensure possession of the site/factory for which
application is made by the applicant if any change due to Expansion. N
9. Copy of Memorandum of Articles in case of Public/Private sectors or registered partnership deed in case of partnership
company if any change due to Expansion. N
10. Layout plan showing the location of various process equipment, utilities like boiler, generator etc, effluent treatment plant,
outlet location, non-hazardous and hazardous waste storage yard if any change due to Expansion. N
11. Land use classification certificate as obtained from CMDA / DTCP/LPA if any, additional land due to Expansion. N
12. Ground water clearance obtained from the competent Authority (If applicable). N
Functional Specification Document
87
Sl.
No. Document
Mandatory
(Yes/No)
13. Sewage Treatment Plant(STP) proposal which must contain details of design characteristics of sewage, treatment
methodology, mode of disposal, design criteria for various units, detailed drawing of STP and its layout, diagram showing the
hydraulic profile and mode of disposal of treated sewage and its adequacy(If applicable).
N
14. Effluent Treatment Plant (ETP) proposal which must contain details including breakup quantity of water requirement with
sources, breakup quantity of trade effluent, sources of trade effluent, characteristics of wastewater, treatment methodology,
mode of disposal, design criteria for various units, detailed drawing of ETP and its layout, diagram showing the hydraulic
profile and mode of disposal of treated effluent and its adequacy (If applicable).
N
15. Air pollution control (APC) measures proposal which must contain the details regarding fuels used, sources of emission,
characteristics, concentration and quality of pollutant, proposal along with design criteria and drawing for the proposed APC
measures, adequacy of APC measures and stack, odour/noise causing operations and its specific odour/noise control
measures(If applicable).
N
16. In case of hazardous chemicals used as raw materials, the Material Safety Data Sheets (MSDS) should be enclosed for each
and every item. If the quantity of the hazardous chemicals handled is more than the threshold limit, the unit shall furnish any
one or combination of the following documents as required under the Manufacture, Storage, and Import of. Hazardous
Chemicals (MSIHC) Rules (If applicable): (iii) Risk assessment report/Onsite emergency preparedness plan/Off site emergency
preparedness plan
N
17. In case of transport of hazardous chemicals, details of chemicals transported, method of transport and its safety measures
(If applicable). N
18. Industries attracting Environment Impact Assessment (EIA) Notification shall submit Environmental Clearance obtained from
the Ministry of Environment & Forest (MOEF)/ State Environment Impact Assessment Authority (SEIAA) along with the EIA
Report (If applicable).
N
19. Coastal Regulation Zone (CRZ) clearance obtained from the competent Authority (If applicable). N
20. Copy of Latest Environmental Statement (If Applicable) N
Functional Specification Document
88
Fee Basis
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
26. Up to Rs. 1 Lakhs 400 300 200
27. Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
28. Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
29. Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
30. Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
31. Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
32. Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
33. Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
34. Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
35. Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
36. Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
37. Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
38. Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
39. Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
40. Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
41. Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
42. Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
43. Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
44. Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
45. Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
Functional Specification Document
89
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
46. Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
47. Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
48. Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
49. Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
50. Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Functional Specification Document
90
Process Flow Diagram Process Diagram to obtain Consent to Establish and Consent to Operate from Tamil Nadu Pollution Control Board(New Industry, Extension, and Expansion)
Applic
ant
(SW
P)D
EE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
and upload
supporting
documents
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Hold Committee
meeting and draft
minutes
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
ENDSTART
Functional Specification Document
91
Approval Based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Expansion Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Expansion TSC CCC CCC ZLCCC ZLCCC ZLCCC ZLCCC DLCCC
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Expansion JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
92
1.12 Extension for CTE from TNPCB
Online Application Form
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list) • Corporation • Municipality • Town Panchayat • Panchayat Union
Dropdown
Yes
1.7
Local Body Dropdown Dropdown to be listed based on
local body selected
Yes
1.8 Scale of Industry Alphanumeric Populated based
on investment
1.9 Status (Select: Operational / Proposed / Closed) Dropdown
1.10 Date of commissioning Date selection
Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation :(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs in Lakhs):
Numeric
1.14
Ownership of the industry (Select from the drop down list) • Individual • Proprietary concern
• Partnership Firm • Joint Family concern
Dropdown
Yes
Functional Specification Document
93
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
• Private Limited Company • State Government Undertaking • Central Government • Union Territory • Foreign Company • Co-operative Society • Any other Associate of Body
1.15 Phone No. with code Numeric Yes
1.16 Fax No. with code Numeric Yes
1.17 e-mail Address: Email ID Yes
1.18 Jurisdiction Office:
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code: Numeric
2.6 Fax No. with code: Numeric
2.7 Mobile No: Numeric
2.8 e-mail Address: Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric
Yes
3.2 Designation Y Alphanumeric
Correspondence Address
3.3 Address/City: Alphanumeric Yes
3.4 Pin Code: Numeric
Yes
3.5 District: Alphanumeric Yes
3.6 Taluk Alphanumeric Yes
3.7 State Alphanumeric Yes
3.8 Phone No. with code Numeric Yes
3.9 Fax No. with code Numeric Yes
Functional Specification Document
94
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
3.1 Mobile No: Y Numeric Yes
3.11 e-mail Address: Y Numeric Yes
3.12 Website Address: Alphanumeric
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15 Land Status • Owned • Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric
Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
3.20 Ground coverage area of the industry (in hectares) Y Numeric
3.21 Green belt/Irrigation area of the industry (in hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in hectares) Y Numeric
3.23 Vacant area(Total area-(Built Up Area+Solid
waste area+Green Belt area))
Y Numeric
3.24 Total no. of Employees working per day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.)*: Y
Select • NH
Dropdown
Functional Specification Document
95
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
• SH • ODR • MDR
Name Alphanumeric
3.27 Distance from the site Numeric
3.28
Details of water bodies like lakes/rivers/canals
within a radius of 1 KM and rivers within a radius of 5KM
Name of the Water Source. Alphanumeric
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30
Authority which classified the land use • CMDA • DTCP
Local Planning Authority • Not Applicable
• Others
Y Dropdown
3.31
Name and Distance of the sensitive area like places of Archaeological importance, national park, Wild Life Birds sanctuary , Marine National Park,
Mangrove Forests, reserved forests ,marsh lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
3.32
Is the Unit is located within 1 Km from marine coastal area(sea, estuaries, back waters), If Yes please mention the distance from the unit
Dropdown Yes/No dropdown. If selected Yes,
Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Functional Specification Document
96
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
4.1.1 Raw-Materials Name Alphanumeric Yes
4.1.2 Raw-Material Quantity
4.1.3 Units Alphanumeric
4.1.4 Principal Use Alphanumeric
4.2 Product Details Y
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric Yes
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
Functional Specification Document
97
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises) • Ground Water (within premises) • River/Canal Water • Sea water
• CMWSSB • SIDCO • SIPCOT • Others
Dropdown All details under 5.1 shall be captured as different columns of table with option to add
multiple rows
5.1.2 Source Name Alphanumeric
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
5.2.1 Source Consumption • WC-I : Cooling and Boiler Feed • WC-II: Domestic • WC-III: Process (Easily Bio-degradable)
• WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2 shall be captured as different columns
of table with
option to add multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under 5.3 shall be captured as different columns of table with option to add
multiple rows
5.3.2 Quantity (KLD) Numeric
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under
5.4 shall be captured as different columns of table with option to add multiple rows
5.4.2 Quantity Numeric
Functional Specification Document
98
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status • Septic Tank and SP/DT • Individual STP
• Common STP • Common STP Member
• Combined STP • Combined STP Member
Dropdown All details under 5.5 shall be captured as
different columns of table with
option to add multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
5.6.1 Treatment status • Individual ETP
• CETP • CETP Member
• Combined ETP • Combined ETP Member • No trade effluent and hence does not arise
Dropdown All details under 5.6 shall be
captured as different columns
of table with option to add multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under 5.7 shall be captured as different columns
of table with option to add
multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under
5.8 shall be captured as different columns
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
Functional Specification Document
99
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
of table with option to add multiple rows
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
6.1.1 Name of Solid Waste Alphanumeric All details under
6.1 shall be captured as
different columns of table with option to add multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
6.2.1 Name of Process Alphanumeric All details under 6.2 shall be captured as different columns
of table with
option to add multiple rows
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type
• Incinerable • Recyclable • Landfillable
Dropdown
6.2.5 Waste Storage • MS Drums
• Plastic Drums • MS Tanks • Concrete Tanks • Container-shipping • Others
Dropdown
6.2.6 Waste Disposal • Common Landfill – TSDF
Incineration-Captive • Co-processing in cement kilns • Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive
• Recover and Reuse-CPCB recyclers • Others
Dropdown
Functional Specification Document
100
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1 shall be captured as different columns
of table with option to add
multiple rows
7.1.1 Stack No Alphanumeric
7.1.2 Source of emission Alphanumeric
7.1.3 Pollution Control measures • Wet scrubber with stack • Acoustic enclosures with stack
• Bag filter with stack • Dust collectors with stack • Stack • Dry scrubber with stack • Common stack • ESP with stack • Others
Dropdown
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under 7.2 shall be
captured as different columns
of table with option to add multiple rows
7.2.3 Type of emission • Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures
• Alkali Scrubber • Bag filter • Dust suppression system • Gravity Dust settling chamber • Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
Functional Specification Document
101
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-establishment
CAF (Yes/No)
8 Consent Fee Details
8.1 Category: Auto-populated
8.2 Gross Fixed Assets Cost : Auto-populated
8.3 Consent Fee Applicable for per Act : Auto-populated
8.4 Consent Fee Applicable under Water and Air Acts : Auto-populated
8.5 Reason for deviation in payment : Alphanumeric
8.6 Consent Fee Remitted now: Numeric
Checklist of Supporting Documents Sl. No. Document Mandatory (Yes/No)
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
Fee Basis
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
1 Up to Rs. 1 Lakhs 400 300 200
2 Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
3 Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
4 Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
5 Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
6 Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
7 Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
8 Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
9 Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
Functional Specification Document
102
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
10 Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
11 Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
12 Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
13 Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
14 Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
15 Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
16 Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
17 Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
18 Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
19 Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
20 Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
21 Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
22 Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
23 Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
24 Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
25 Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Functional Specification Document
103
Process Flow Diagram Process Diagram to obtain Consent to Establish and Consent to Operate from Tamil Nadu Pollution Control Board(New Industry, Extension, and Expansion)
Applic
ant
(SW
P)D
EE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
and upload
supporting
documents
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Hold Committee
meeting and draft
minutes
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
ENDSTART
Functional Specification Document
104
Approval based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Establish
- Extension Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Establish - Extension
CCC CCC CCC ZLCCC ZLCCC ZLCCC ZLCCC DLCCC
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Establish - Extension
JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
105
Functional Specification Document
106
1.13 Drawing Approval from TNEI
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
Project
1 Transformer capacity Y Alpha Numeric Y
2 Generator capacity Y Alpha Numeric Y
3 Basic details
3.1 Consumer name Alpha Numeric Y
3.2 Official address Alpha Numeric Y
3.3 Phone number Alpha Numeric Y
3.4 Email address Alpha Numeric Y
4 Location of HV installation
4.1 Taluk Character Y
4.2 Village Character Y
4.3 Town Y Character Y
4.4 Street Y Character Y
5 Power requirement with nature of load
Y Alpha Numeric
6 Sanction of load with authority (Copy of the TANGEDGO letter)
Upload
7 Contractor details
7.1 Name Y Alpha Numeric
7.2 Email Y Alpha Numeric
7.3 Mobile Number Y Alpha Numeric
7.4 Address Y Alpha Numeric
7.5 License number Y Alpha Numeric
7.6 Validity Y Numeric Date (DD/MM/YY)
8 Details of the contractor's electrical supervisor
8.1 Name Y Alpha Numeric
8.2 Supervisor competency certificate number (SCC)
Y Alpha Numeric
8.3 Validity Y Numeric Date (DD/MM/YY)
9 Are all equipment and lines of the consumer proposed to be erected
Y Dropdown Select (Y/N)
Functional Specification Document
107
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
entirely within the property of consumer?
10 Do all material and apparatus conform to the relevant
specifications and ISI?
Y Dropdown Select (Y/N)
11 Chairman / MD / Authorised signatory details
11.1 Name Y Alpha Numeric
11.2 Residential address Y Alpha Numeric
11.3 Mobile number Y Alpha Numeric
11.4 Email address Y Alpha Numeric
11.5 Telephone number Alpha Numeric
12 Copy of memorandum and articles of association of the company
Y Upload
13 Brief details of proposal Y Upload
14 Technical details
14.1. Details of EHV / HV installation
14.1.1 Substation (Indoor / Outdoor) (option to
add many responses)
Rating of power transformers (MVA) Dropdown
Select (1, 1.6, 3.15, 5, 6.3, 8, 10, 12.5, 16, 20, 25, 30, 50 and others)
Numbers Numeric
Voltage ratio Dropdown
Select (230 kV/110kV, 230 kV/66kV, 230kV/33kV, 110kV/66kV,
110kV/33kV,
110kV/22kV and 110kV/11kV)
14.1.2 Transformer (option to add many responses)
Rating of transformers Dropdown Select (1/1.6/3.15/5/6.3/8/
Functional Specification Document
108
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
10/12.5/16/20/25/30/ 50/others MVA)
Numbers Numeric
Voltage ratio Dropdown
Select (33kV/22kV, 33kV/11kV, 33kV/433kV, 22kV/11kV,
22kV/433kV and 11/433kV)
14.1.3 H.V. Switchgear (option to add many responses)
Normal current (A) Alpha Numeric
Rupturing capacity (kA) Alpha Numeric
Numbers Numeric
14.1.4 H.V. Alternator / Generator (option to add many responses)
Capacity (kVA) Dropdown
Select(10, 15, 20,25,30, 40, 45, 50,
62.5, 70, 82.5, 100 kVA and others)
Numbers Numeric
Voltage rating of alternator Dropdown Select (11kV, 3.3kV and 6.6kV)
14.1.5 H.V. Motor(option to add many responses)
Capacity (HP / kW) Alpha Numeric
Numbers Numeric
Voltage rating Alpha Numeric
14.1.6 H.V. Capacitor(option to add many
responses)
Capacity (kVAr) Alpha Numeric
Numbers Numeric
Voltage rating Alpha Numeric
14.1.7 Other HV Equipment (option to add many responses)
Capacity Numeric
Functional Specification Document
109
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
Unit of Capacity Dropdown Select (HP, kVA, kW,kVAr)
Numbers Numeric
14.2. Details of M.V. installation
14.2.1 Alternator / Generator(option to add many responses)
Capacity (kVA) Dropdown
Select (10, 15,
20,25,30, 40, 45, 50,
62.5, 70, 82.5, 100 kVA and others)
Numbers Numeric
Voltage rating of alternator (V) Alpha Numeric
14.2.2 Three phase motor load (option to add many responses)
Capacity (HP / kW) Dropdown
Select from 1. Upto and inclusive
of 5 5kW/kVA 2. Above 5kW/kVA
and upto 25kW/kVA 3. Above 25kW/kVA and upto 50kW/kVA 4. Above 50kW/kVA and upto 250kW/kVA
5. Above 250kW/kVA and upto 500kW/kVA 6. above 500kW/kVA
Numbers Numeric
Voltage rating (V) Alpha Numeric
14.2.3 Switch gears (option to add many responses)
Normal current (A) Alpha Numeric
Rupturing capacity (kA) Alpha Numeric
Numbers Numeric
15 Do all equipment satisfy conditions of the supplier?
Y Dropdown Select (Y/N)
Functional Specification Document
110
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
16 Distribution mains if any (Details of line supports and conductor size to be furnished)
Upload
17
4 Sets of the following drawings
signed by the consumer and contractor
17.1
Site plan showing point of supply, H.T.
installation routes of main (O.H. & U.G.) &Topo plan
17.1.1 Drawing reference number Y Alpha Numeric
17.1.2 Number of drawings Y Numeric
17.2 Plan and elevation of substation with clearance to nearby buildings or
structures
17.2.1 Drawing reference number Y Alpha Numeric
17.2.2 Number of drawings Y Numeric
17.3 Schematic layout of the equipment
17.3.1 Drawing reference number Y Alpha Numeric
17.3.2 Number of drawings Y Numeric
17.4 Sectional elevation of switch gears with
erection details
17.4.1 Drawing reference number Y Alpha Numeric
17.4.2 Number of drawings Y Numeric
17.5 Earthing Arrangements
17.5.1 Drawing Reference Number Y Alpha Numeric
17.5.2 Number of Drawings Y Numeric
17.6
If the Building Height Exceeds 15m, Details of Planning Permit and Drawing Approval Obtained from the DTCP / CMDA Authority
17.6.1 Drawing Reference Number Alpha Numeric
17.6.2 Number of Drawings Numeric
17.7 If the Installation is having G+3 Floor and above, Elevation Drawing Indicating the Total Height of the Building
17.7.1 Drawing Reference Number Alpha Numeric
17.7.2 Number of Drawings Numeric
Functional Specification Document
111
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
18 Have the equipment been received? Y Dropdown Select (Y/N)
19 Probable Date of Completion of Installation
Y Numeric Date Format (DD/MM/YY)
20 Type of Installation? Y Dropdown Select (New/Existing)
Checklist of Supporting Documents S.
No. Document
Mandatory
1 Copy of Memorandum and Articles of Association of the Company Y
2 Brief details of proposal for setting up new enterprise or expansion of existing enterprise Y
3 Site plan showing point of supply, H.T. installation routes of main (Over Head & Under Ground) & Topo plan Y
4 Plan and elevation of substation with clearance to nearby buildings or structures Y
5 Schematic layout of the equipment Y
6 Sectional elevation of switch gears with erection details Y
7 Earthing arrangements. Y
8 If the building height exceeds 15m, Upload the planning permit and approved drawing obtained from the DTCP / CMDA
Authority N
9 If the installation is having Ground +3 floors and above, Elevation drawing indicating the total height of the building N
Functional Specification Document
112
Process Workflow
Procedure for Drawing Approval
Process Title: Statutory Approval of Electrical Drawings from Tamil Nadu Electrical Inspectorate
TN
EI
Off
icer
Applicant
START
Fill online form
Upload the required supporting documents
Digitally signed Drawing approval
SMS Alert to TNEI Officer
Submit the application
Scrutinize the Application, and
Documents
Any clarifications required?
Yes
No
Provide clarification to Queries
SMS Alert to
Applicant
SMS Alert to Applicant
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to
Applicant
Speed Courier the
drawing plan
Enter tracking number & date of
dispatch
Enter the date of receiving the
documents
Raise Queries
EndReceive approval
Receive reasons
Payment of Processing fees
SMS Alert to TNEI Officer
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
113
Fee Basis Schedule III of G.O. (M.S.) No.30 dated 1.4.2002 for the Fees for scrutiny and approval of
electrical drawings. https://cms.tn.gov.in/sites/default/files/gos/energy-e-30-2002.pdf
Functional Specification Document
114
Functional Specification Document
115
Functional Specification Document
116
Functional Specification Document
117
Approval based Hierarchy Sl No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 TNEI Officer Officer receives the application &
raise queries
Within 3 working days from date of
receipt of documents
2 Approval Authority TNEI Officer Approves/Rejects Within 5 working days from date of
receipt of documents
Functional Specification Document
118
1.14 Road Cutting Permission
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 Applicant Details
1.1 Applicant Name Y Alpha Numeric Yes
1.2 Mobile No. Y Alpha Numeric Yes
1.3 Email Address Y Alpha Numeric Yes
1.4 Company Name Y Alpha Numeric Yes
2 Location of the Property
2.1 Survey Number / Re-Survey Number
N Alpha Numeric Yes
2.2 Door Number / Plot Number Y Alpha Numeric Yes
2.3 Street / Road Y Alpha Numeric Yes
2.4 Taluk Y Alpha Numeric Yes
2.5 Revenue Village Y Alpha Numeric Yes
2.6 District Y Dropdown Yes
2.7 State Y Dropdown Yes
Functional Specification Document
119
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2.8 Country N Dropdown Yes
2.9 Pin Code N Numeric Yes
Checklist of Supporting Documents S.
No. Document
Mandatory (Yes / No)
1. Letter requesting permission for Road cutting on company letter head Yes
Functional Specification Document
120
Process Work Flow
Road Cutting Permission – Village Panchayat – Process Map
Applic
ant
Vill
age P
anch
ayat
Pre
sident s
Offic
e
Fill the Application
Form for Road
Cutting Permission
Upload Signed
Copy of the
Undertaking &
Submit Application
Form
Verify the Application
and Supporting
Documents
Complete
Payment of
Requisite Fee
Raise Request
for Fee Payment
End
START
Verify the Fee
Payment & Issue
Receipt
Download Fee
Payment Receipt
Online – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
Legend
Functional Specification Document
121
Basis of Fees Charged Fee pre-decided based on the Area / Jurisdiction
Output Message for Payment of Requisite Fees by Applicant Kindly pay INR ______________(Amount Paid to be Auto-Populated Here) as an Application Fee towards Road Cutting Fees.
Functional Specification Document
122
Performa of Receipt for Payment of Road Cutting Permission Fees Road Cutting Permission Fees Receipt
Village Panchayat – Name to be Auto-populated
Receipt No.:_____________________
Received a sum of INR_____________________ (in Figure) ____________________________________________________________ (in Words) from
Name of the Applicant Name________________________________________ (To be Prefilled)
Address________________________________________________________________________
____________________________________ (to be Prefilled) towards Road Cutting Fees.
Bill Collector Panchayat President
Final Receipt to be Signed, Scanned and Uploaded in the System by the Panchayat Office
Functional Specification Document
123
1.15 Application for Land Allotment from SIDCO
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
1 Advertisement Information
1.1 Advertisement No. Y Dropdown No
1.2 Advertisement Publish Date Y Dropdown Auto-filled based on inputs in 1.1
No
1.3 Advertisement End Date Y Auto-filled based on inputs in 1.1
No
1.4 Allotment Type Y Auto-filled based on inputs in 1.1
No
1.5 District Name Y Dropdown No
1.6 Branch Name Y Dropdown No
1.7 Industrial Estate Y Dropdown No
1.8 Apply For Y Dropdown No
2 Plot/Shed/Module Information
2.1 Enter your Preferred Extent(In Acre) Y Alpha-Numeric No
3 Company Details
3.1a Proposed Company N Checkbox Yes
3.1b Existing Company N Checkbox Yes
3.2 Company Name Y Alpha-Numeric Yes
3.3 Applicant Name Y Alpha-Numeric Yes
3.4 Correspondence Address Y Alpha-Numeric Yes
3.5 Telephone No N Numeric Yes
3.6 Primary Mobile No Y Numeric Yes
3.7 Primary Email ID Y Alpha-Numeric Yes
Functional Specification Document
124
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
3.8 Secondary Email ID N Alpha-Numeric No
3.9 Nature of Project Y Dropdown No
3.10 Constitution of the Firm/Company Y Dropdown No
3.11 Qualification of the Proprietor / Authorised representative
Y Dropdown No
3.12 Category Y Dropdown No
3.13 Sector Y Dropdown No
3.14 Applicant District Y Dropdown No
3.15 Please enter Partners / Directors / Name Below
Enabled upon selection of “Partnership”, “Company Pvt. Ltd.”, “Company Public Limited” in 3.10
3.15a Name N Alpha-Numeric No
3.15b Share (in %) N Numeric No
4 Product Details & Other Details
4.1 Line of Activity Y Dropdown No
4.2 Proposed Line of activity Y Alpha-Numeric No
4.3 Proposed Investment in Plant &
Machinery(in Lacs)
Y Numeric No
4.4 Proposed Investment in Land(in Lacs) Y Numeric No
4.5 Building Construction(in Lacs) Y Numeric No
4.6 Working Capital (in Lacs) N Numeric No
4.7 Total Investment(in Lacs) N Numeric Auto-calculated based on inputs in 4.3, 4.4, 4.5, & 4.6
Yes
4.8 Power Requirements(HP) Y Numeric No
4.9 Category as per PCB norms Y Dropdown No
Functional Specification Document
125
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
4.10 Water Requirements(Litres per day) Y Numeric No
4.11 Age of Promoters Y Numeric No
4.12 Work Experience (In years) Y Numeric No
4.13 Funding pattern to be made Y Alpha-Numeric No
4.14 Owe Fund (%) Y Numeric No
4.15 Bank Tie Up (%) Y Numeric No
4.16 Are you in Business Y Checkbox No
4.17 Nature of Business Y Dropdown Enabled upon selection of “Yes” in 4.16
No
4.18 Name of Company N Alpha Numeric Enabled upon selection of “Yes” in 4.16
No
4.19 Address of Company N Alpha Numeric Enabled upon selection of “Yes” in 4.16
No
5 Employee Details
Regular Basis
5.1 Employment Men Y Numeric No
5.2 Employment Women Y Numeric No
5.3 Transgender Y Numeric No
5.4 Total Employment (Regular) N Numeric Auto-Calculated based on inputs in 5.1, 5.2, and 5.3
No
Contract Basis
5.5 Employment Men Y Numeric No
5.6 Employment Women Y Numeric No
5.7 Transgender Y Numeric No
5.8 Total Employment (Contract) N Numeric Auto-Calculated based on inputs in 5.5, 5.6, and 5.7
No
6 Payment Details
Functional Specification Document
126
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
6.1 EMD Amount N Numeric No
6.2 Processing Fee Amount (INR) N Numeric No
6.3 Application Fee Amount (INR) N Numeric No
6.4 GST Amount (18.00% of Processing Fee Amount)
N Numeric No
6.5 Payment Mode N Numeric No
6.7 Total Amount (EMD+PF+AF+GST) N Numeric No
7 Bank Details
7.1 Name of the Account Holder Y Alpha Numeric No
7.2 Account No. Y Numeric No
7.3 Name of the Bank Y Alpha Numeric No
7.4 Name of the Branch Y Alpha Numeric No
7.5 IFSC Code Y Alpha Numeric No
7.6 PAN Number Y Alpha Numeric No
7.7 Aadhar Number Y Alpha Numeric No
7.8 GSTIN Number(if any) N Alpha Numeric No
Functional Specification Document
127
Checklist of Supporting Documents S.
No. Document Mandatory (Yes / No)
1 Bank Letter No
2 Proposed Marketing Strategy of the Products Yes
3 Project Report No
4 ID Proof / Aadhar No. / Pan No. / Voters ID / Driving License / Passport No
5 Udyog Aadhar Memorandum / EM Part-I / EM Part-II (For Existing Companies) No
6 Applicant Passport size Image No
Functional Specification Document
128
Process Work Flow
Procedure for Land Allotment by SIDCO
App
licant
In
du
str
ial E
sta
te –
II
Win
gS
cre
en
ing
C
om
mit
tee
Dep
uty
Ge
nera
l M
an
ag
er
- S
ecti
on
Ge
nera
l M
an
ag
er
- A
dm
inis
trati
on
Man
ag
ing
Dir
ecto
r
STARTFill the Online
Application Form
Upload
Supporting
Documents
Complete Payment of
Requisite Fees
Review the Application
and Supporting
Documents
Scrutiny and
Evaluation of the
Applications
Communicate the Date
and Time of Screening
Committee Meeting
Process the
Application
Does the Applicant meet the Eligibility Criteria?
Interview of the
Applicants
Reject the
ApplicationNo
End
Process the
Application &
Forward to DGM
- Section
Yes
Verify and Consolidate the
List of Successful
Applicants
Approve and Forward the
List to MD
Final ApprovalIssue Final Allotment
Letter
Download Allotment
LetterAllotment Letter
Forward list to GM -
Administration
Offline Online – Department systemOnline – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
SMS & Email Alert Sent to the Department Official
Functional Specification Document
129
Approval based Hierarchy Sl No Hierarchy Level Designation Remarks (if any)
1 Level 1 Deputy General Manager – II (Wing)
2 Level 2 Screening Committee Comprising of Representatives from (DIC, TIIC, SIDCO, Associations)
Screen committing comprising of multiple stakeholders evaluate the application
3 Level 3 Deputy General Manager – Section
4 Level 4 General Manager – Administration
5 Approval Authority CMD
Functional Specification Document
130
1.16 Factory Plan Approval
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
Single Window Portal
Project Y Dropdown No
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Yes
1.2 Sector 1=Public
2=Private
Y Dropdown No
1.3 Nature of the Industry
Options if Public is selected in 1.2 1= State Govt. 2= Central Govt.
3= State Quasi 4= Central Quasi 5= Others) Options if Private is selected in 1.2
1= Partnership 2= Proprietorship Concern
3= Limited Company 4= Others
Y Dropdown Yes
1.4 Labour Identification Number
(LIN)
N Alpha Numeric No
Functional Specification Document
131
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
1.5 Employee Provident Fund (EPF) Number
N Alpha Numeric No
1.6 Employees State Insurance (ESI) Number
N Alpha Numeric No
1.7 Permanent Account Number
(PAN)
Y Alpha Numeric Yes
2 Manufacturing Process
2.1 Description of Manufacturing Process
Y Alpha Numeric Yes
2.2 Major Category (Refer to National Industrial
Classification)
Y Dropdown No
2.3 Division (Refer to National Industrial Classification)
Y Dropdown No
2.4 Manufacturing Process (Refer to National Industrial Classification)
Y Dropdown No
2.5 National Industrial Classification Code Number
Y Numeric Prefilled based on input in 2.4
No
3 Situation of the Factory No
3.1 Is the Factory located in Flat /
Apartment?
1= Yes 2= No
Y Dropdown No
3.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 3.1
Yes
3.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 3.1
Yes
Functional Specification Document
132
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
3.4 Flat Name N Alpha Numeric Enabled upon selection of “Yes” in 3.1
Yes
3.5 Survey Number / RS Number N Alpha Numeric Yes
3.6 Door Number / Plot Number N Alpha Numeric Yes
3.7 Street / Road Y Alpha Numeric Yes
3.8 Area / Locality N Alpha Numeric Yes
3.9 Village / Town / City Y Alpha Numeric Yes
3.10 Local body Name
Y Alpha Numeric Yes
3.11 District (Refer the list of Districts)
Y Dropdown Yes
3.12 Local body Type 1= Corporation
2= Municipality 3= Panchayat 4= Town Panchayat
Y Dropdown Yes
3.13 Ward Number (Refer the List of Wards)
Y Dropdown Enabled upon selection of “Corporation” in 3.12
3.14 Taluk (Refer the List of Taluks) Y Dropdown
3.15 State N Alphabet + Space Yes
3.16 Country N Alphabet + Space Yes
Functional Specification Document
133
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
3.17 Pin Code Y Numeric Yes
3.18 Nature of Occupation of the Premises 1= Rented 2= Owned
3= Leased
Y Dropdown No
3.19 Nearest Railway Station Y Alpha Numeric No
3.20 Nearest Police Station Y Alpha Numeric No
3.21 GIS Latitude N Numeric The values should be between -9999 and 9999
No
3.22 GIS Longitude N Numeric The values should be between -9999 and 9999
No
4 Address for Communication
4.1 Is the Address related to a Flat / Apartment? 1= Yes 2= No
Y Dropdown No
4.2 Flat Number Y Alpha Numeric Enabled upon selection of
“Yes” in 4.1
Yes
4.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 4.1
Yes
4.4 Flat Name N Alpha Numeric Enabled upon selection of “Yes” in 4.1
Yes
4.5 Door Number / Plot Number N Alpha Numeric Yes
Functional Specification Document
134
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
4.6 Street / Road Y Alpha Numeric Yes
4.7 Area / Locality N Alpha Numeric Yes
4.8 Village / Town / City Y Alpha Numeric Yes
4.9 District N Alphabet Yes
4.10 State (Refer the List of States) Y Dropdown Yes
4.11 Country (Refer the List of Countries)
Y Dropdown Yes
4.12 Pin Code Y Numeric Yes
4.13 Landline Phone Number N Numeric Should be at least 10 digits
Yes
4.14 Mobile Number Y Numeric Should be at least 10 digits
Yes
4.15 Fax Number N Numeric Should be at least 10 digits
Yes
4.16 Email Address Y Alpha Numeric Yes
4.17 Website Address N Alpha Numeric No
II Particulars of the Occupier
5 Particular of Occupier
Functional Specification Document
135
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
5.1 Salutation 1= Dr. 2= Mr. 3= Ms.
4= Mrs. 5= Er.
Y Dropdown No
5.2 Initial N Alphabet + Space + Dot
No
5.3 First Name / Main Calling Name Y Alphabet + Space + Dot
No
5.4 Middle Name N Alphabet + Space + Dot
No
5.5 Last Name / Surname Y Alphabet + Space + Dot
No
5.6 Age Y Numeric The values should be
between 21 and 99
No
5.7 Date of Birth Y Date No
5.8 Father`s Name Y Alphabet + Space + Dot
No
5.9 Mother`s Name N Alphabet + Space + Dot
No
5.10 Gender 1= Female
2= Male 3= Others
Y Dropdown No
5.11 Nationality 1= Indian 2= Others
Y Dropdown No
5.12 Passport Issuing Country (Refer the List of Countries)
Y Dropdown Enabled upon selection of “Others” in 5.11
No
Functional Specification Document
136
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
5.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 5.11
No
5.14 Visa Type (Refer Annexure III) Y Dropdown Enabled upon selection of “Others” in 5.11
No
5.15 Visa Valid upto Y Date Enabled upon selection of
“Others” in 5.11
No
5.16 Email Address N Alpha Numeric No
5.17 Landline Phone Number N Numeric Should be at least 10 digits
No
5.18 Mobile Number Y Numeric Should be at least 10 digits
No
5.19 Alternate Mobile Number N Numeric Should be at least 10 digits
No
5.20 Fax Number N Numeric Should be at least 10 digits
No
5.21 Aadhaar (UID) Number N Numeric
• Enabled upon selection of “Indian” in 5.11
• Only takes upto 12 characters
No
5.22 Director Identification Number (DIN)
N Numeric No
5.23 Date of Occupation N Date No
6 Present Address
6.1 Are you residing in Flat / Apartment? 1= Yes
Y Dropdown No
Functional Specification Document
137
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
2= No
6.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 6.1
No
6.3 Block Number N Alpha Numeric Enabled upon selection of
“Yes” in 6.1
No
6.4 Flat Name N Alpha Numeric Enabled upon selection of “Yes” in 6.1
No
6.5 Door Number / Plot Number Y Alpha Numeric No
6.6 Street / Road Y Alpha Numeric No
6.7 Area / Locality Y Alpha Numeric No
6.8 Village / Town / City Y Alpha Numeric No
6.9 District N Alphabet No
6.10 State (Refer the List of States) Y Dropdown Yes
6.11 Country (Refer the List of
Countries)
Y Dropdown Yes
6.12 Pin Code Y Numeric No
7 Permanent address
7.1 If Permanent Address is Same
as Present Address?
N Checkbox No
Functional Specification Document
138
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
7.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown No
7.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 7.2 • Prefilled based on
inputs in 6, if checkbox is selected in 7.1
No
7.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
7.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
7.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
6, if checkbox is selected in 7.1
No
7.7 Street / Road Y Alpha Numeric Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
7.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in
6, if checkbox is selected in 7.1
No
7.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 6, if checkbox is selected
in 7.1
No
Functional Specification Document
139
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
7.10 District N Alphabet Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
7.11 State (Refer the List of States) Y Dropdown Prefilled based on inputs in 6, if checkbox is selected in 7.1
Yes
7.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 6, if checkbox is selected in 7.1
Yes
7.13 Pin Code Y Numeric Prefilled based on inputs in 6, if checkbox is selected in 7.1
Yes
8 Identity / Address Proof
8.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence
3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown No
8.2 Address Proof Number Y Alpha Numeric No
8.3 Photo Y Document Upload No
8.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant
Y Dropdown No
Functional Specification Document
140
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State Government
8.5 Photo Identity Proof Number Y Alpha Numeric No
III Particulars of the owner
9 Particulars of Owner
9.1 Is Owner same as Occupier? N Check box No
9.2 Type of Ownership
1= Individual 2= Private Organisation 3= Government / Public Sector
N Dropdown Yes
9.3 Name of the Organization /
Department
N Alpha Numeric No
9.4 Designation N Alpha Numeric No
10 Owner Details
10.1 Salutation
1= Dr. 2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown Prefilled based on inputs in
5, if checkbox is selected in 9.1
No
Functional Specification Document
141
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
10.2 Initial N Alpha Numeric Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
10.3 First Name / Main Calling Name Y Alphabet + Space + Dot Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
10.4 Middle Name N Alphabet + Space + Dot Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
10.5 Last Name / Surname N Alphabet + Space + Dot Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
10.6 Age Y Numeric
• The values should be
between 21 and 99 • Prefilled based on
inputs in 5, if checkbox is selected in 9.1
No
10.7 Date of Birth N Date Prefilled based on inputs in 5, if checkbox is selected
in 9.1
No
10.8 Father`s Name Y Alphabet + Space + Dot Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
10.9 Mother`s Name N Alphabet + Space + Dot Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
10.10 Gender 1= Female
2= Male
3= Others
N Dropdown Prefilled based on inputs in 5, if checkbox is selected
in 9.1
No
10.11 Nationality 1= Indian 2= Others
N Dropdown Prefilled based on inputs in 5, if checkbox is selected in 9.1
No
Functional Specification Document
142
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
10.12 Passport Issuing Country (Refer the List of Countries)
Y Dropdown Enabled upon selection of “Others” in 10.11
No
10.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 10.11
No
10.14 Visa Type (Refer Annexure III) Y Dropdown Enabled upon selection of
“Others” in 10.11
No
10.15 Visa Valid upto Y Date Enabled upon selection of “Others” in 10.11
No
10.16 Email Address N Alpha Numeric Prefilled based on inputs in 5, if checkbox is selected in 9.1
Yes
10.17 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on
inputs in 5, if checkbox is selected in 9.1
Yes
10.18 Mobile Number N Numeric
• Should be at least 10 digits
• Prefilled based on
inputs in 5, if checkbox is selected in 9.1
No
10.19 Alternate Mobile Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in 5, if checkbox
is selected in 9.1
No
10.20 Fax Number N Numeric
• Should be at least 10 digits
No
Functional Specification Document
143
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
• Prefilled based on inputs in 5, if checkbox is selected in 9.1
10.21 Aadhaar (UID) Number N Numeric
• Enabled upon selection of “Indian” in 10.11
• Prefilled based on inputs in 5, if checkbox is selected in 9.1
• Only takes upto 12 characters
No
11 Present Address
11.1 Are you residing in Flat /
Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in
6, if checkbox is selected in 9.1
No
11.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 11.1
• Prefilled based on
inputs in 6, if checkbox is selected in 9.1
No
11.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 11.1
• Prefilled based on
inputs in 6, if checkbox
is selected in 9.1
No
11.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 11.1
• Prefilled based on inputs in 6, if checkbox
is selected in 9.1
No
Functional Specification Document
144
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
11.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 6, if checkbox is selected in 9.1
Yes
11.6 Street / Road N Alpha Numeric Prefilled based on inputs in 6, if checkbox is selected in 9.1
Yes
11.7 Area / Locality Y Alpha Numeric Prefilled based on inputs in 6, if checkbox is selected in 9.1
Yes
11.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 6, if checkbox is selected in 9.1
Yes
11.9 District N Alphabet Prefilled based on inputs in
6, if checkbox is selected in 9.1
Yes
11.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in 6, if checkbox is selected in 9.1
Yes
11.11 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 6, if checkbox is selected in 9.1
Yes
11.12 Pin Code Y Numeric Prefilled based on inputs in 6, if checkbox is selected
in 9.1
Yes
12 Permanent Address
12.1 If Permanent Address is Same as Present Address?
N Checkbox No
12.2 Are you residing in Flat / Apartment? 1= Yes
2= No
Y Dropdown Prefilled based on inputs in 11, if checkbox is selected in 12.1
No
12.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 12.2.
No
Functional Specification Document
145
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
• Prefilled based on inputs in 11, if checkbox is selected in 12.1
12.4 Block Number N Alpha Numeric
• Enabled upon selection
of “Yes” in 12.2. • Prefilled based on
inputs in 11, if checkbox is selected in 12.1
No
12.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 12.2.
• Prefilled based on inputs in 11, if checkbox is selected in
12.1
No
12.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 11, if checkbox is selected in 12.1
No
12.7 Street / Road N Alpha Numeric Prefilled based on inputs in
11, if checkbox is selected in 12.1
No
12.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 11, if checkbox is selected in 12.1
No
12.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 11, if checkbox is selected
in 12.1
No
12.10 District N Alphabet Prefilled based on inputs in 11, if checkbox is selected
in 12.1
No
12.11 State (Refer the List of States)
Y Dropdown Prefilled based on inputs in 11, if checkbox is selected in 12.1
No
Functional Specification Document
146
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
12.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 11, if checkbox is selected in 12.1
No
12.13 Pin Code Y Numeric Prefilled based on inputs in 11, if checkbox is selected in 12.1
No
13 Identity / Address Proof
13.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card
5= Pan Card 6= Aadhaar Card
N Dropdown No
13.2 Address Proof Number N Alpha Numeric No
13.3 Photo N Photo Upload No
IV Particulars of the Director
14 Particulars of Director
14.1 Salutation 1= Dr. 2= Mr.
3= Ms. 4= Mrs. 5= Er.
N Dropdown No
14.2 Initial N Alphabet + Space + Dot
No
Functional Specification Document
147
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
14.3 First Name / Main Calling Name N Alphabet + Space + Dot
No
14.4 Middle Name N Alphabet + Space + Dot
No
14.5 Last Name / Surname N Alphabet + Space + Dot
No
14.5 Age N Numeric The values should be between 21 and 99
No
14.6 Date of Birth N Date No
14.7 Father`s Name N Alphabet + Space + Dot
No
14.8 Mother`s Name N Alphabet + Space + Dot
No
14.9 Gender 1= Female 2= Male 3= Others
N Dropdown No
14.10 Nationality
1= Indian 2= Others
N Dropdown No
14.11 Passport Issuing Country Y Dropdown Enabled upon selection of “Others” in 10.11
No
14.12 Passport Number Y Alpha Numeric Enabled upon selection of
“Others” in 10.11
No
14.13 Visa Type (Refer Annexure III) Y Dropdown Enabled upon selection of “Others” in 10.11
No
14.14 Visa Valid upto Y Date Enabled upon selection of “Others” in 10.11
No
Functional Specification Document
148
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
14.15 Email Address N Alpha Numeric No
14.16 Landline Phone Number N Numeric Should be at least 10 digits
No
14.17 Mobile Number N Numeric Should be at least 10
digits
No
14.18 Alternate Mobile Number N Numeric Should be at least 10 digits
No
14.19 Fax Number N Numeric Should be at least 10 digits
No
14.20 Aadhaar (UID) Number N Numeric
• Enabled upon selection of “Indian” in 14.11
• Only takes upto 12 characters
No
14.21 Director Identification Number (DIN)
N Numeric No
15 Present Address
15.1 Are you residing in Flat /
Apartment? 1= Yes 2= No
N Dropdown No
15.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 15.1
Flat Number
15.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 15.1
Block Number
15.4 Flat Name N Alpha Numeric Enabled upon selection of
“Yes” in 15.1
Flat Name
Functional Specification Document
149
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
15.5 Door Number / Plot Number N Alpha Numeric No
15.6 Street / Road N Alpha Numeric No
15.7 Area / Locality Y Alpha Numeric No
15.8 Village / Town / City Y Alpha Numeric No
15.9 District N Alphabet No
15.10 State (Refer the List of States) N Dropdown No
15.11 Country (Refer the List of Countries)
N Dropdown No
15.12 Pin Code N Numeric No
16 Permanent Address
16.1 If Permanent Address is Same as Present Address?
N Checkbox No
16.2 Are you residing in Flat / Apartment? 1= Yes
2= No
N Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 16.2. • Prefilled based on
inputs in 15, if checkbox is selected in 16.2
No
Functional Specification Document
150
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
16.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if
checkbox is selected in
16.2
No
16.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if
checkbox is selected in 16.2
No
16.3 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.4 Street / Road N Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.5 Area / Locality Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected
in 16.1
No
16.6 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.7 District N Alphabet Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.8 State (Refer the List of States) N Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.9 Country (Refer the List of Countries)
N Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
Functional Specification Document
151
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
16.10 Pin Code N Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
17 Identity / Address Proof
17.1 Photo N Photo Upload No
17.2 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card
5= Pan Card 6= Aadhaar Card
N Dropdown No
17.3 Address Proof Number N Alpha Numeric No
V Particulars of Plan
18 Particulars of Present Plan
and Previous Approvals
Purpose for Which Plans are Submitted
a Initial Approval Y Checkbox No
b Specify the Particulars of the
Additional Construction
N Checkbox No
c Specify the Particulars of the Additional Installation
N Checkbox No
d Specify the Particulars of the Changes in Installation
N Checkbox No
Functional Specification Document
152
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
f Initial Approval Description Y Alpha Numeric No
19 Particulars of Capacity and Number of Workers
19.1 Total Proposed Capacity in
Horse Power (in case of initial
approval)
i Total Proposed Capacity in H.P. Y Numeric The values should be between 0 and 9999999.99
No
19.2 Total Installed Capacity in H.P.
(in case of additional installation / changes in installation)
i Deletion Y Numeric The values should be between 0 and
9999999.99
No
ii Addition Y Numeric The values should be between 0 and 9999999.99
No
19.3 Maximum Number of Workers
Proposed to be Employed on Any One Day in the Factory
i Number of adult men(above 18 years)
N Numeric Takes upto 6 digit numbers only
No
ii Number of adult women(above 18 years)
N Numeric Takes upto 6 digit numbers only
No
20 Particulars of Manufacturing
Processes
20.1 Particulars of Manufacturing Processes
Functional Specification Document
153
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
i Description of Manufacturing Process
N Alpha Numeric Yes
20.2 Particulars of the Chemicals with Storage Quantity 1= Yes 2= No
Y Dropdown No
i Name of Chemical N Dropdown Enabled Upon Selection of
“Yes” in 20.2
No
ii Type of Storage 1= Cans 2= Tanks 3= Barrels
4= Bullets 5= Bags 6= Silos 7= Sphere
N Dropdown Enabled Upon Selection of “Yes” in 20.2
No
iii Nature of Storage
1= Below Ground Level 2= Above Ground Level 3= Ground Level
N Dropdown Enabled Upon Selection of
“Yes” in 20.2
No
iv Unit of Measure 1= Kilo Grams 2= Litres
3= Tonnes
N Dropdown Enabled Upon Selection of “Yes” in 20.2
No
v Storage Capacity N Numeric Enabled Upon Selection of “Yes” in 20.2
No
vi Capacity in Process N Numeric Enabled Upon Selection of
“Yes” in 20.2
No
vii Maximum Storage Capacity N Numeric Enabled Upon Selection of “Yes” in 20.2
No
viii Purpose 1= Raw Material 2= Intermediate
N Dropdown Enabled Upon Selection of “Yes” in 20.2
No
Functional Specification Document
154
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
3= Bye Product 4= Finished Goods 5= Others
20.3 Particulars of Dangerous Operations
i Whether the Factory is Engaged
in Dangerous Operations
Prescribed under rule 95 of Tamil Nadu Factories Rules 1950 (Refer Annexure I for Dropdown Options)
Y Dropdown Yes
20.4 Particulars of Hazardous Processes
i Whether the Factory is Engaged in any Hazardous Process Indicated under section 2(cb) of Factories Act 1948 (Refer
Annexure I for Dropdown Options)
Y Dropdown No
Functional Specification Document
155
Checklist of Supporting Documents S.
No. Document Mandatory (Yes / No)
1 Blue prints of Topo Plan Yes
2 Site plan (1:400 Scale) Yes
3 Detailed plan (1:100 Scale) of buildings along with the machinery installation details in
triplicate
Yes
4 Process Flow chart Yes
5 Copies of supporting document for occupation of premises (Sale deed / Lease deed / Rental
deed etc.,)
Yes
6 Proof of Identity of Occupier Yes
7 Proof of Identity of Occupier Yes
Functional Specification Document
156
Process Work Flow
DISH: Factory Plan Approval Process Flow
Ap
pli
can
tJo
int
Dir
ect
or
(JD
)A
ddit
ion
al D
irecto
r (A
D)
Dir
ect
or
(D)
STARTFill the Factory Plan
Approval Form
Upload Supporting
Documents and Submit the
Application
Provide
clarification to
Queries
Review the Application &
Supporting Documents
Number of Workers?
Review the
Application &
Supporting
Documents
Scrutinise the Application
and Supporting
Documents Approve
Reject
Approval Letter
Rejection Letter
Process the
Application
Process the
Application
Process the
Application
End
Approve
Approval Letter
Reject
Rejection Letter
Approve
Approval Letter
Reject
Rejection Letter
Legend
Offline Online – Department systemOnline – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
Forward to
Director
Review the
Application &
Supporting
Documents
More than 1000 Workers
Upto 250 Workers
251 to 1000 Workers
Raise Queries
Raise Queries
Raise Queries
View and Download
Approval / Rejection
Letter
User Notified through SWP
Dangerous or Hazardous Operation
undertaken in Factory?Yes
No
Any Clarifications Required?
Yes
No
Any Clarifications Required?
YesNo
Any Clarifications Required?
No
Yes
SMS & Email Alert Sent to the Department Official
Within 7
Days
Within 7
Days
Within 7
Days
Functional Specification Document
157
Workflow for Hierarchy based Approval Sl No Hierarchy Level Designation Remarks (if any)
1 Level - 1 Joint Director (JD) -
2 Approval Authority Joint Director (JD) / Additional Director
(ADD) / Director
Based on the number of Workers and nature of the factory, the authority at this level is decided: Joint Director – Factories with upto 250 workers
without dangerous operation or hazardous process Associate Director – Factories with 251 – 1000
workers without dangerous operation or hazardous process Director – Factories with> 1000 workers and / or dangerous operation or hazardous processes are carried out
Annexure I: List of Dangerous Operations Schedule I
Manufacture of aerated water and process incidental thereto
Schedule II
Electrolytic plating or oxidation of metal article by use of an electrolyte containing chromic acid or other chromium compounds
Schedule III
Manufacture and repair of electric accumulators
Schedule IV
Glass manufacture
Schedule V
Grinding or glazing of metals and processes incidental thereto
Schedule VI
Manufacture and treatment of lead and certain compounds of lead
Schedule VII
Generation of Gas from dangerous petroleum
Schedule VIII
Cleaning or smoothing, roughening etc., of articles, by a jet of sand, metal shot, or grit or other abrasive propelled by blast of compressed air or steam
Functional Specification Document
158
Schedule IX
Liming and tanning of rawhides and skins and process incidental thereto
Schedule X
Cellulose spraying
Schedule XI
Graphite powdering
Schedule XII
Printing presses and type of foundries - certain lead process carried on therein
Schedule XIII
Cashewnut processing
Schedule XIV
Dyeing, stencilling and painting of mats, mattings and carpets in coir and fibre factories
Schedule XV
Pottery and ceramic industry
Schedule XVI
Chemical Works
Schedule XVII
Manufacture of dichromates
Schedule XVIII
Compression of oxygen and hydrogen produced by electrolysis of water
Schedule XIX
Manipulation of stone or any other material containing free silica
Schedule XX
Handling and processing of asbestos, manufacture of any article of asbestos and other process of manufacture or otherwise in which asbestosis used in any form
Schedule XXI
Handling and manipulation of corrosive substances
Schedule XXII
Manufacture or manipulation of Cacinogenic Dye intermediates
Schedule XXIII
Functional Specification Document
159
Process of extracting oils and fats from vegetable and animal sources in solvent extraction plants
Schedule XXIV
Fireworks Manufactories and Match factories
Schedule XXV
Manufacture or manipulation of manganese and its compounds
Schedule XXVI
Carbon-di-Sulphide Plants
Schedule XXVII
Manufacture, handling and use of Benzene
Schedule XXVIII
Operations involving high noise levels
Schedule XXIX
Manufacture or manipulation of dangerous pesticides
Schedule XXX
Manufacture of Rayon by Viscose process
Schedule XXXI
Flammable Liquefied or compressed gases and highly flammable liquids
Schedule XXXII
Operations in foundries
Annexure II: List of hazardous Process indicated under section 2(cb) of factories Act 1948 1 Ferrous Metallurgical Industries
2 Non-ferrous Metallurgical Industries
3 Foundries
4 Coal industries
5 Power Generating Industries
6 Pulp and paper industries
7 Fertilizer Industries
8 Cement Industries
9 Petroleum Industries
10 Petro-Chemical Industries
Functional Specification Document
160
11 Drugs and Pharmaceutical Industries
12 Fermentation Industries
13 Rubber
14 Paints and Pigment Industries
15 Leather Tanning Industries
16 Electro-plating Industries
17 Chemical Industries
18 Insecticides, Fungicides, Herbicides and other Pesticides Industries
19 Synthetic Resin and Plastics
20 Man-made Fiber industry
21 Manufacture and repair of electrical accumulators
22 Glass and Ceramics
23 Grinding or glazing of metals
24 Manufacture, handling and processing of asbestos and its products
25 Extraction of oils and fats from vegetables and animal sources
26 Manufacturing process and operations involving carbon disulphide
27 Dyes and Dyestuff including their intermediates
28 Highly flammable liquids and gases
Annexure III: Visa Type
Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
Functional Specification Document
161
Sl No Visa Type
6. Conference / Seminar / Meeting
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
162
1.17 Registration of Establishments for Employing Building and Other Construction Workers
Online Application Form
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
Single Window Portal
Project Y Dropdown No
I Particulars of Construction
1 Particulars of Establishment
1.1 Name of the Establishment Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
1.2 Sector
1=Public 2=Private
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
1.3 Nature of the Establishment Options if Public is selected in 1.2
1= State Govt.
2= Central Govt. 3= State Quasi 4= Central Quasi 5= Others Options if Private is selected in 1.2
1= Partnership 2= Proprietorship Concern 3= Limited Company
4= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
1.4 Tax Deduction and Collection
Account Number (TAN)
N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
1.5 Labour Identification Number (LIN)
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
163
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
1.6 Taxpayer Identification Number (TIN)
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
1.7 Employee Provident Fund (EPF)
Number
N Alpha Numeric No
1.8 Employees State Insurance (ESI) Number
N Alpha Numeric No
1.9 Permanent Account Number
(PAN)
Y Alpha Numeric No
1.10 Service Tax Number N Alpha Numeric No
1.11 Name of apartment/ house N Alpha Numeric No
1.12 Type of Construction 1= Construction 2= Alteration 3= Repair 4= Demolition
Y Dropdown No
1.13 Nature of Construction (Refer Annexure I)
Y Dropdown No
1.14 Number of workers to be employed
N Alpha Numeric No
1.15 Maximum number of construction workers to be employed including contractors / sub-contractors
Y Alpha Numeric No
1.16 Estimated date of commencement of work
Y Date Should accept only future dates
No
1.17 Estimated date of completion of work
Y Date Should accept only future dates and should be a later date than the one entered
in 1.17
No
1.18 Please tick if you are a Contractor / Sub Contractor to any Construction Establishment
N Checkbox No
2 Address for Communication
Functional Specification Document
164
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
2.1 Is the address related to flat/ apartment
N Checkbox No
2.2 Flat Number Y Alpha Numeric Enabled Upon of Selection
of “Yes” in 2.1
No
2.2 Block Number N Alpha Numeric Enabled Upon of Selection of “Yes” in 2.1
No
2.3 Flat Name N Alpha Numeric Enabled Upon of Selection of “Yes” in 2.1
No
2.5 Door Number/ Plot Number Y Alpha Numeric Auto populated based on
data in the Registration Details form
Yes
2.6 Street/ Road N Alpha Numeric Auto populated based on data in the Registration Details form
Yes
2.7 Area/ Locality N Alpha Numeric Auto populated based on data in the Registration
Details form
Yes
2.8 Village Town/ City Y Alpha Numeric Auto populated based on data in the Registration
Details form
Yes
2.9 District (Refer the List of Districts)
N Dropdown Auto populated based on data in the Registration Details form
Yes
2.10 State (Refer the List of States) Y Dropdown Auto populated based on data in the Registration Details form
Yes
2.11 Country (Refer the List of Countries)
Y Alpha Numeric Auto populated based on data in the Registration
Details form
Yes
2.12 Pin Code Y Numeric Auto populated based on data in the Registration Details form
Yes
2.13 Landline Phone Number N Numeric Auto populated based on
data in the Registration Details form
Yes
Functional Specification Document
165
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
2.14 Mobile Number Y Numeric Auto populated based on data in the Registration Details form
Yes
2.15 Fax Number N Numeric Auto populated based on
data in the Registration Details form
Yes
2.16 Email Address Y Alpha Numeric Auto populated based on
data in the Registration Details form
Yes
2.17 Website Address N Alpha Numeric No
3 Present Address of the Establishment
3.1 If the Present Address is same as Communication Address
N Checkbox No
3.2 Is the Address related to a Flat / Apartment?
1= Yes 2= No
N Dropdown No
3.3 Flat Number Y Alpha Numeric 1. Enabled if “Yes” is
selected in 3.2 2. Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.4 Block Number N Alpha Numeric 1. Enabled if “Yes” is selected in 3.2
2. Pre-filled based on inputs in 2 if checkbox is ticked in
3.1
No
3.5 Flat Name N Alpha Numeric 1. Enabled if “Yes” is selected in 3.2
2. Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
Functional Specification Document
166
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
3.6 Door Number / Plot Number Y Alpha Numeric Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.7 Street / Road N Alpha Numeric Pre-filled based on inputs in
2 if checkbox is ticked in 3.1
No
3.8 Area / Locality N Alpha Numeric Pre-filled based on inputs in
2 if checkbox is ticked in 3.1
No
3.9 Village Town / City Y Alpha Numeric Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.10 District N Alphabet Pre-filled based on inputs in 2 if checkbox is ticked in
3.1
No
3.11 State (Refer the List of States) Y Dropdown Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.12 Country (Refer the List of
Countries)
Y Dropdown Pre-filled based on inputs in
2 if checkbox is ticked in 3.1
No
3.13 Pin Code Y Numeric Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.14 Email Address Y Alpha Numeric Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.15 Landline Phone Number N Numeric Pre-filled based on inputs in 2 if checkbox is ticked in
3.1
No
3.16 Mobile Number Y Numeric Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
3.17 Fax Number N Numeric Pre-filled based on inputs in 2 if checkbox is ticked in 3.1
No
Functional Specification Document
167
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
4 Permanent / Registered Office address of the Establishment
4.1 If the Head Office Address is
same as Present Address please click this box
N Checkbox No
4.2 Is the Address related to a Flat / Apartment?
1= Yes
2= No
N Dropdown No
4.3 Flat Number Y Alpha Numeric 1. Enabled if “Yes” is selected in 4.2 2. Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.4 Block Number N Alpha Numeric 1. Enabled if “Yes” is selected in 4.2 2. Pre-filled based on inputs in 3 if checkbox is ticked in
4.1
No
4.5 Flat Name N Alpha Numeric 1. Enabled if “Yes” is selected in 4.2 2. Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.6 Door Number / Plot Number Y Alpha Numeric Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.7 Street / Road N Alpha Numeric Pre-filled based on inputs in 3 if checkbox is ticked in
4.1
No
4.8 Area / Locality N Alpha Numeric Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.9 Village Town / City Y Alpha Numeric Pre-filled based on inputs in
3 if checkbox is ticked in 4.1
No
Functional Specification Document
168
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
4.10 District N Alphabet Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.11 State (Refer the List of States) Y Dropdown Pre-filled based on inputs in
3 if checkbox is ticked in 4.1
No
4.12 Country (Refer the List of
Countries)
Y Dropdown Pre-filled based on inputs in
3 if checkbox is ticked in 4.1
No
4.13 Pin Code Y Numeric Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.14 Email Address Y Alpha Numeric Pre-filled based on inputs in 3 if checkbox is ticked in
4.1
No
4.15 Landline Phone Number N Numeric Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
4.16 Mobile Number Y Numeric Pre-filled based on inputs in
3 if checkbox is ticked in 4.1
No
4.17 Fax Number N Numeric Pre-filled based on inputs in 3 if checkbox is ticked in 4.1
No
5 Situation of Construction Site
5.1 Is the construction work related
to Buildings
N Checkbox No
5.2 District Covered (Refer to the
List of Districts)
N Dropdown No
5.3 Survey Number / RS Number N Alpha Numeric Yes
5.4 Door Number / Plot Number N Alpha Numeric Yes
Functional Specification Document
169
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
5.5 Street / Road N Alpha Numeric Yes
5.6 Area / Locality N Alpha Numeric Yes
5.7 Village Town / City Y Alpha Numeric Yes
5.8 Local body Name N Alpha Numeric Yes
5.9 Local body Approval Number N Alpha Numeric No
5.10 District (Refer the List of Districts)
Y Dropdown Yes
5.11 State (Refer the List of States) N Dropdown Yes
5.12 Country (Refer the List of
Countries)
N Dropdown Yes
5.13 Pin Code Y Numeric Yes
5.14 GIS Latitude N Numeric No
5.15 GIS Longitude N Numeric No
6 Particulars of Contractors / Sub Contractors
6.1 Name of the Establishment of Contractors / Sub Contractors
N Alpha Numeric No
6.2 Address of the Establishment of
Contractors / Sub Contractors
N Alpha Numeric No
Functional Specification Document
170
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
6.3 Nature of Work N Alpha Numeric No
6.4 Number of Workers to be Employed by Contractor / Sub
Contractor
N Alpha Numeric No
II Particulars of the Employer
7 Particulars of Employers
7.1 Salutation 1= Dr.
2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown No
7.2 Initial Y Alphabet + Space + Dot No
7.3 First Name/ Main Calling Name Y Alphabet + Space + Dot No
7.4 Middle Name Y Alphabet + Space + Dot No
7.5 Last name / Surname Y Alphabet + Space + Dot No
7.6 Age Y Numeric No
7.7 Father's Name Y Alpha Numeric No
7.8 Mother's Name Y Alpha Numeric No
7.9 Gender 1= Female 2= Male
Y Dropdown No
Functional Specification Document
171
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
3= Others
7.10 Nationality
1= Indian 2= Others
Y Dropdown No
7.11 Passport Issuing Country (Refer the List of Countries)
Y Dropdown Enabled upon selection of “Others” in 7.10
7.12 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 7.10
7.13 Visa Type (Refer Annexure I) Y Dropdown Enabled upon selection of “Others” in 7.10
7.14 Visa Valid upto Y Date Enabled upon selection of “Others” in 7.10
7.15 Email Address Y Alpha Numeric No
7.16 Landline Phone Number N Numeric No
7.17 Mobile Number Y Numeric No
7.18 Alternate Mobile Number N Numeric No
7.19 Fax Number N Numeric No
7.20 Director Identification Number (DIN)
N Alpha Numeric No
8 Present Address
8.1 Are you residing in Flat / Apartment?
1= Yes
N Dropdown No
Functional Specification Document
172
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
2= No
8.2 Flat Number Y Alpha Numeric Enabled if “Yes” is selected
in 8.1
No
8.3 Block Number N Alpha Numeric Enabled if “Yes” is selected in 8.1
No
8.4 Flat Name N Alpha Numeric Enabled if “Yes” is selected in 8.1
No
8.5 Door Number/ Plot Number Y Alpha Numeric No
8.6 Street/ Road N Alpha Numeric No
8.7 Area/ Locality Y Alpha Numeric No
8.8 Village / Town/ City Y Alpha Numeric No
8.9 District N Alphabet No
8.10 State (Refer the List of States)
Y Dropdown No
8.11 Country (Refer the List of
Countries)
Y Dropdown No
8.12 Pin Code Y Numeric No
9 Permanent Address
9.1 If the Permanent address is
same as the present address
N Checkbox No
Functional Specification Document
173
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
9.2 Are you residing in Flat / Apartment? 1= Yes 2= No
N Dropdown No
9.3 Flat Number Y Alpha Numeric 1. Enabled if “Yes” is selected in 9.2 2. Pre-filled based on inputs
in 8 if checkbox is ticked in 9.1
No
9.4 Block Number N Alpha Numeric 1. Enabled if “Yes” is
selected in 9.2 2. Pre-filled based on inputs in 8 if checkbox is ticked in 9.1
No
9.5 Flat Name N Alpha Numeric 1. Enabled if “Yes” is
selected in 9.2 2. Pre-filled based on inputs in 8 if checkbox is ticked in 9.1
No
9.6 Door Number/ Plot Number Y Alpha Numeric Pre-filled based on inputs in 8 if checkbox is ticked in
9.1
No
9.7 Street/ Road N Alpha Numeric Pre-filled based on inputs in 8 if checkbox is ticked in 9.1
No
9.8 Area/ Locality Y Alpha Numeric Pre-filled based on inputs in 8 if checkbox is ticked in 9.1
No
9.9 Village Town/ City Y Alpha Numeric Pre-filled based on inputs in 8 if checkbox is ticked in
9.1
No
9.10 District N Alphabet Pre-filled based on inputs in 8 if checkbox is ticked in 9.1
No
9.11 State (Refer the List of States) Y Dropdown Pre-filled based on inputs in
8 if checkbox is ticked in 9.1
No
Functional Specification Document
174
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
9.12 Country (Refer the List of Countries)
Y Dropdown Pre-filled based on inputs in 8 if checkbox is ticked in 9.1
No
9.13 Pin Code Y Numeric Pre-filled based on inputs in
8 if checkbox is ticked in 9.1
No
10 Identity/ Address Proof
10.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown No
10.2 Address Proof Number Y Alpha Numeric No
10.3 Upload Photo Y Photo Upload No
10.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport 5= Aadhaar Card 6= Ration card having photo of the applicant
7= Pensioner card having photo of applicant 8= Photo id issued by Central Government 9= Photo id issued by State Government
Y Dropdown No
Functional Specification Document
175
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
10.5 Photo Identity Proof Number Y Alpha Numeric No
II Particulars of the Site In charge
11 Particulars of Manager
11.1 When there is no manager / person in charge appointed , Click this box to declare Employer himself as manager / person in charge
N Checkbox No
11.2 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
11.3 Initial N Alphabet + Space + Dot Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
11.4 First name/ main calling Name Y Alphabet + Space + Dot Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
11.5 Middle Name N Alphabet + Space + Dot Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
11.6 Last name / Surname N Alphabet + Space + Dot Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
11.7 Date of Birth N Date Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
11.8 Age Y Numeric Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
Functional Specification Document
176
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
11.9 Father's Name Y Alphabet + Space + Dot Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
11.10 Mother's Name N Alphabet + Space + Dot Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
11.11 Gender
1= Female 2= Male 3= Others
Y Dropdown Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
11.12 Nationality 1= Indian 2= Others
Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
11.13 Passport Issuing Country (Refer
the List of Countries)
Y Dropdown Pre-filled based on inputs in
I if checkbox is ticked in 11.1 Enabled Upon Selection of “Others” in 11.12
11.14 Passport Number Y Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in
11.1 Enabled Upon Selection of “Others” in 11.12
11.15 Visa Type (Refer Annexure I) Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in
11.1 Enabled Upon Selection of “Others” in 11.12
11.16 Visa Valid upto Y Date Pre-filled based on inputs in I if checkbox is ticked in
11.1
Enabled Upon Selection of “Others” in 11.12
11.13 Email Address Y Alpha Numeric Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
Functional Specification Document
177
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
11.14 Landline Phone Number N Alpha Numeric Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
11.15 Mobile Number Y Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
11.16 Alternate Mobile Number N Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
11.17 Fax Number N Alpha Numeric Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12 Present Address
12.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.2 Flat Number Y Alpha Numeric 1. Enabled if “Yes” is selected in 12.1 2. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.3 Block Number N Alpha Numeric 1. Enabled if “Yes” is selected in 12.1 2. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.4 Flat Name N Alpha Numeric 1. Enabled if “Yes” is
selected in 12.1 2. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.5 Door Number/ Plot Number Y Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
Functional Specification Document
178
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
12.6 Street/ Road N Alpha Numeric Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.7 Area/ Locality Y Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
12.8 Village Town/ City Y Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
12.9 District N Alphabet Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.10 State (Refer the List of States) Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
12.11 Country (Refer the List of Countries)
Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
12.12 Pin Code Y Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
13 Permanent Address
13.1 If the Permanent address is same as the present address click this box
N Checkbox Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
13.2 Are you residing in Flat /
Apartment? 1= Yes
2= No
N Dropdown Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
13.3 Flat Number Y Alpha Numeric 1. Enabled if “Yes” is selected in 13.2 2. Pre-filled based on inputs
in 12 if checkbox is ticked in 13.1
No
Functional Specification Document
179
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
3. Pre-filled based on inputs in I if checkbox is ticked in 11.1
13.4 Block Number N Alpha Numeric 1. Enabled if “Yes” is
selected in 13.2 2. Pre-filled based on inputs in 12 if checkbox is ticked
in 13.1 3. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
13.5 Flat Name N Alpha Numeric 1. Enabled if “Yes” is selected in 13.2 2. Pre-filled based on inputs in 12 if checkbox is ticked in 13.1
3. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
13.6 Door Number/ Plot Number Y Alpha Numeric 1. Pre-filled based on inputs in 12 if checkbox is ticked in 13.1
2. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
13.7 Street / Road N Alpha Numeric 1. Pre-filled based on inputs in 12 if checkbox is ticked in 13.1
2. Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
13.8 Area / Locality Y Alpha Numeric 1. Pre-filled based on inputs in 12 if checkbox is ticked
in 13.1 2. Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
Functional Specification Document
180
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
13.9 Village Town/ City Y Alpha Numeric 1. Pre-filled based on inputs in 12 if checkbox is ticked in 13.1 2. Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
13.10 District N Alphabet 1. Pre-filled based on inputs
in 12 if checkbox is ticked in 13.1 2. Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
13.11 State (Refer the List of States) Y Dropdown 1. Pre-filled based on inputs in 12 if checkbox is ticked in 13.1 2. Pre-filled based on inputs
in I if checkbox is ticked in 11.1
No
13.12 Country (Refer the List of
Countries)
Y Dropdown 1. Pre-filled based on inputs
in 12 if checkbox is ticked in 13.1 2. Pre-filled based on inputs
in I if checkbox is ticked in 11.1
No
13.13 Pin Code Y Numeric 1. Pre-filled based on inputs in 12 if checkbox is ticked in 13.1 2. Pre-filled based on inputs
in I if checkbox is ticked in 11.1
No
14 Address / Identity Proof
14.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card
Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
Functional Specification Document
181
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-establishment CAF (Yes/No)
5= Pan Card 6= Aadhaar Card
14.2 Address Proof Number Y Alpha Numeric Pre-filled based on inputs in
I if checkbox is ticked in 11.1
No
14.3 Upload Photo N Photo Upload Pre-filled based on inputs in I if checkbox is ticked in
11.1
No
14.4 Photo Identity Proof 1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo
of applicant 8= Photo id issued by Central Government
9= Photo id issued by State Government
Y Dropdown Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
14.5 Photo Identity Proof Number Y Alpha Numeric Pre-filled based on inputs in I if checkbox is ticked in 11.1
No
III BOCW Application Details
15 Particulars of Fees for
Registration Certificate
15.1 Maximum Number of workers to be Employed
Y Numeric
Functional Specification Document
182
Checklist of Supporting Documents S.
No. Document Mandatory (Yes / No)
1. Copies of supporting documents for possession of premises (Sale deed /
Lease deed / Rental deed etc.)
Yes
2. Proof for Employer Identity Yes
3. Proof for Employer Address Yes
4. Proof for Site in-charge Identity Yes
5. Proof for Site in-charge Address Yes
6. Copy of Memorandum of articles of Association under Companies Act /
Partnership Deed
Yes
7. Copy of List of Directors Yes
8. Copy of Partnership deed Yes
9. List of Partners Yes
10. Copy of Local body approval for construction Yes
Functional Specification Document
183
Process Work Flow
DISH: Registration of Principal Employer Under Building and Other Construction Worker – Process Flow
Ap
pli
can
tJo
int
Dir
ecto
r (
JD
)
START Fill the Application Form Upload Supporting
Documents
Assign Current Number
Review the Application
and Supporting
Documents
Any Clarifications Required?
Raise Queries
Yes
Provide
clarification to
Queries
Process the
Application No
Allot Inspection
Date
Inspection of the
Construction Site
Prepare
Inspection
Report
Were the Inspection and Documents Satisfactory?
Reject the
Application
No
Issue BOCW Act
Registration
Certificate
Download BOCW
Registration
Certificate
End
Allocate Registration
Certificate Number
Licence
Certificate
Offline
Online – Department system
Online – Single Window Portal (SWP)
SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
SMS & Email Alert Sent to the Department Official
Within 7 Days
Functional Specification Document
184
Workflow for Hierarchy based Approval Sl No Hierarchy Level Designation Remarks (if any)
1 Level – 1 / Approval Authority Joint Director (JD) -
Annexure I: Nature of Construction S.No. Nature of Work
1 Construction
2 Alteration
3 Repairs
4 Maintenance Or Demolition- Of Or
5 In Relation To
6 Buildings
7 Streets
8 Roads
9 Railways
10 Tramways
11 Airfields
12 Irrigation
13 Drainage
14 Embankment And Navigation Works
15 Flood Control Works (Including Storm Water Drainage Works)
16 Generation
17 Transmission And Distribution Of Power
18 Water Works (Including Channels For Distribution Of Water)
19 Oil And Gas Installations
20 Electric Lines
21 Wireless
22 Radio; Television
23 Telephone
Functional Specification Document
185
S.No. Nature of Work
24 Telegraph And Overseas Communication Dams
25 Canals
26 Reservoirs
27 Watercourses
28 Tunnels
29 Bridges
30 Viaducts
31 Aquaducts
32 Pipelines
33 Towers
34 Cooling Towers
Annexure II: Visa Type Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
6. Conference / Seminar / Meeting
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
186
1.18 Registration of Factory and Licencing from DISH
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Single Window Portal
Project Y Dropdown No
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
1.2 Sector 1=Public
2=Private
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
1.3 Nature of the Industry Options if Public is selected in 1.2
1= State Govt. 2= Central Govt. 3= State Quasi 4= Central Quasi 5= Others) Options if Private is selected in
1.2 1= Partnership 2= Proprietorship Concern 3= Limited Company 4= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
1.4 Labour Identification Number (LIN)
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
187
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1.5 Employee Provident Fund (EPF) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
1.6 Employees State Insurance (ESI) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
1.7 Permanent Account Number
(PAN)
Y Alpha Numeric No
2 Manufacturing Process
2.1 Description of Manufacturing Process
Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
2.2 Major Category (Refer to National Industrial
Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.3 Division (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.4 Manufacturing Process (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.5 National Industrial Classification Code Number
Y Numeric
• Prefilled based on input in 2.4
• Prefilled based on inputs
in Factory Plan Approval Form
No
3 Situation of the Factory
3.1 Is the Factory located in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
188
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 3.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
3.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 3.1
• Prefilled based on inputs in Factory Plan Approval Form
No
3.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 3.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
3.5 Survey Number / RS Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.7 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.8 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.10 Local body Name Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.11 District (Refer the List of Districts)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
189
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.12 Local body Type 1= Corporation 2= Municipality 3= Panchayat
4= Town Panchayat
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
3.13 Ward Number (Refer the List of
Wards)
Y Dropdown
• Enabled upon selection of “Corporation” in 3.10
• Prefilled based on inputs in Factory Plan Approval Form
Yes
3.14 Taluk Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
3.15 State (Refer the List of States) N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.16 Country (Refer the List of
Countries)
N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.17 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.18 Nature of Occupation of the
Premises 1= Rented 2= Owned 3= Leased
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
3.19 Nearest Railway Station Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
3.20 Nearest Police Station Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
3.21 GIS Latitude N Numeric
• The values should be between -9999 and 9999
No
Functional Specification Document
190
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
3.22 GIS Longitude N Numeric
• The values should be between -9999 and
9999 • Prefilled based on inputs
in Factory Plan Approval Form
No
4 Address for Communication
4.1 Is the Address related to a Flat / Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
4.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
4.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
4.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
191
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.5 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.6 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.7 Area / Locality N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
4.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
4.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.11 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.12 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.13 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.14 Mobile Number Y Numeric
• Should be at least 10
digits • Prefilled based on inputs
in Factory Plan Approval Form
Yes
4.15 Fax Number N Numeric
• Should be at least 10 digits
Yes
Functional Specification Document
192
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
4.16 Email Address Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.17 Website Address N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
II Particulars of the Occupier
5 Particular of Occupier
5.1 Salutation 1= Dr.
2= Mr. 3= Ms.
4= Mrs. 5= Er.
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.2 Initial N Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
No
5.3 First Name / Main Calling Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.4 Middle Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.5 Last Name / Surname Y Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
No
5.6 Age Y Numeric
• The values should be between 21 and 99
• Prefilled based on inputs
in Factory Plan Approval Form
No
Functional Specification Document
193
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.7 Date of Birth Y Date Prefilled based on inputs in Factory Plan Approval Form
No
5.8 Father`s Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.9 Mother`s Name N Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
No
5.10 Gender 1= Female 2= Male 3= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.11 Nationality 1= Indian 2= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.12 Passport Issuing Country (Refer
the List of Countries)
Y Dropdown
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval Form
No
5.13 Passport Number Y Alpha Numeric
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval Form
No
5.14 Visa Type (Refer Annexure I) Y Dropdown
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
194
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.15 Visa Valid upto Y Date
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.16 Email Address N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
5.17 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.18 Mobile Number Y Numeric
• Should be at least 10
digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.19 Alternate Mobile Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.20 Fax Number N Numeric
• Should be at least 10
digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.21 Aadhaar (UID) Number N Numeric
• Enabled upon selection of “Indian” in 5.11
No
Functional Specification Document
195
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Only takes upto 12 characters
• Prefilled based on inputs in Factory Plan Approval
Form
5.22 DIN Number N Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
5.23 Date of Occupation N Date Prefilled based on inputs in Factory Plan Approval Form
No
6 Present Address
6.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
6.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.4 Flat Name N Alpha Numeric
• Enabled upon selection
of “Yes” in 6.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
Functional Specification Document
196
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.6 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.7 Area / Locality Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
6.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
No
6.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.11 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.13 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
No
7 Permanent address
7.1 If Permanent Address is Same as Present Address?
N Checkbox Prefilled based on inputs in Factory Plan Approval Form
No
7.2 Are you residing in Flat /
Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
7.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
No
Functional Specification Document
197
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
7.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
7.5 Flat Name N Alpha Numeric
• Enabled upon selection
of “Yes” in 7.2 • Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.6 Door Number / Plot Number Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
No
7.7 Street / Road Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
Functional Specification Document
198
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
7.8 Area / Locality Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
7.9 Village / Town / City Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.10 District N Alphabet
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.11 State (Refer the List of States)
Y Dropdown
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
Yes
7.12 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
199
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.13 Country (Refer the List of Countries)
Y Dropdown
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval
Form
Yes
7.14 Pin Code Y Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
Yes
8 Identity / Address Proof
8.1 Proof of Address
1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
8.2 Address Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
8.3 Photo Y Document Upload Prefilled based on inputs in Factory Plan Approval Form
No
8.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport 5= Aadhaar Card
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
200
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant
8= Photo id issued by Central Government
9= Photo id issued by State Government
8.5 Photo Identity Proof Number Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
III Particulars of Manager
9 Particulars of Manager
9.1 When no separate Manager is
appointed, Click this box to declare Occupier as Manager
Y Checkbox No
9.2 Salutation 1= Dr. 2= Mr.
3= Ms. 4= Mrs. 5= Er.
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.3 Initial N Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
201
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
9.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
9.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
9.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.7 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
9.8 Date of Birth Y Date
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval
No
Functional Specification Document
202
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
9.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.11 Gender
1= Female 2= Male 3= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.12 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form if checkbox is
marked in 9.1
No
9.13 Passport Issuing Country (Refer the List of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
No
Functional Specification Document
203
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
9.14 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.15 Visa Type (Refer Annexure I) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.16 Visa Valid upto Y Date
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.17 Email Address N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
No
Functional Specification Document
204
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
9.18 Landline Phone Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10
digits
No
9.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Should be at least 10
digits
No
9.20 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10
digits
No
9.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
205
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Should be at least 10 digits
9.22 Aadhaar (UID) Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection
of “Indian” in 9.12 • Only takes upto 12
characters
No
9.23 Date of Appointment Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form if checkbox is marked in 9.1
No
10 Present Address
10.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
Functional Specification Document
206
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Enabled upon selection of “Yes” in 10.1
10.3 Block Number N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection
of “Yes” in 10.1
No
10.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Enabled upon selection
of “Yes” in 10.1
No
10.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.6 Street / Road Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
207
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
10.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
10.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
10.9 District N Alphabet
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.10 State (Refer the List of States)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
Yes
10.11 Country (Refer the List of
Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
Yes
Functional Specification Document
208
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
10.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
11 Permanent Address
11.1 If Permanent Address is Same as Present Address?
N Checkbox No
11.2 Are you residing in Flat / Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected
in 11.1
No
11.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs
in 10, if checkbox is selected in 11.1
No
11.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10, if checkbox is
selected in 11.1
No
11.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10, if checkbox is
selected in 11.1
No
Functional Specification Document
209
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.7 Street / Road N Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.10 District N Alphabet Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
11.11 State (Refer the List of States) Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.13 Pin Code Y Numeric Prefilled based on inputs in 10, if checkbox is selected
in 11.1
No
12 Identity / Address Proof
12.1 Proof of Address 1= Elector’s Photo Identity Card
2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
210
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
12.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
12.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
12.4 Photo Identity Proof 1= Elector’s Photo Identity Card 2= Photo id Issued by Public
Sector Undertaking 3= Driving Licence 4= Passport 5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo
of applicant 8= Photo id issued by Central Government 9= Photo id issued by State Government
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
No
Functional Specification Document
211
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
Particulars of Owner
13 Particulars of Owner
13.1 Owner same as Occupier N Checkbox No
13.2 Type of Ownership 1= Individual 2= Private Organisation 3= Government / Public Sector
N Dropdown No
13.3 Salutation
1= Dr. 2= Mr.
3= Ms. 4= Mrs. 5= Er.
Y Dropdown
• Enabled when checkbox
is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.4 Initial N Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 13.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.5 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 13.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
Functional Specification Document
212
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
13.6 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 13.1
No
13.7 Last Name / Surname N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 13.1
No
13.8 Age Y Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.9 Date of Birth N Date
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.10 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
Functional Specification Document
213
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
13.11 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 13.1
No
13.12 Gender 1= Female 2= Male 3= Others
N Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 13.1
No
13.13 Nationality 1= Indian 2= Others
N Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.14 Passport Issuing Country (Refer the List of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
• Enabled upon selection
of “Others” in 13.13
No
13.15 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 13.1 • Prefilled based on inputs
in Factory Plan Approval
No
Functional Specification Document
214
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 13.1
• Enabled upon selection of “Others” in 13.13
13.16 Visa Type (Refer Annexure I) Y Dropdown
• Enabled when checkbox
is not marked in 13.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
• Enabled upon selection of “Others” in 13.13
No
13.17 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
• Enabled upon selection of “Others” in 13.13
No
13.18 Email Address N Alpha Numeric
• Enabled when checkbox
is not marked in 13.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.19 Landline Phone Number N Numeric
• Enabled when checkbox
is not marked in 13.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
Functional Specification Document
215
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
13.20 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 13.1
No
13.21 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 13.1
No
13.22 Fax Number N Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
13.23 Aadhaar (UID) Number N Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
• Enabled upon selection
of “Indian” in 13.13 • Only takes upto 12
characters
No
14 Present Address
Functional Specification Document
216
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 13.1
No
14.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
• Enabled upon selection of “Yes” in 14.1
No
14.3 Block Number N Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 13.1
• Enabled upon selection
of “Yes” in 14.1
No
14.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 13.1 • Enabled upon selection
of “Yes” in 14.1
No
Functional Specification Document
217
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 13.1
No
14.6 Street / Road N Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 13.1
No
14.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
14.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
14.9 District N Alphabet
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
Functional Specification Document
218
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.10 State (Refer the List of States)
Y Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 13.1
No
14.11 Country (Refer the List of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 13.1
No
14.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
15 Permanent Address
15.1 If Permanent Address is Same as Present Address?
N Checkbox No
15.2 Are you residing in Flat /
Apartment? 1= Yes
2= No
Y Dropdown Prefilled based on inputs in
14, if checkbox is selected in 15.1
No
15.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 15.2.
No
Functional Specification Document
219
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in 14, if checkbox is selected in 15.1
15.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 15.2.
• Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.5 Flat Name N Alpha Numeric
• Enabled upon selection
of “Yes” in 15.2. • Prefilled based on inputs
in 14, if checkbox is selected in 15.1
No
15.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
14, if checkbox is selected
in 15.1
No
15.7 Street / Road N Alpha Numeric Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 14, if checkbox is selected
in 15.1
No
15.10 District N Alphabet Prefilled based on inputs in 14, if checkbox is selected
in 15.1
No
15.11 State (Refer the List of States)
Y Dropdown Prefilled based on inputs in
14, if checkbox is selected in 15.1
No
15.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
Functional Specification Document
220
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
15.13 Pin Code Y Numeric Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
16 Identity / Address Proof
16.1 Proof of Address
1= Elector’s Photo Identity Card
2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
N Dropdown
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 13.1
No
16.2 Address Proof Number N Alpha Numeric
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 13.1
No
16.3 Photo N Photo Upload
• Enabled when checkbox is not marked in 13.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 13.1
No
Particulars of the Director
17 Particulars of Director
17.1 Salutation 1= Dr. 2= Mr.
N Dropdown No
Functional Specification Document
221
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3= Ms. 4= Mrs. 5= Er.
17.2 Initial N Alphabet + Space + Dot No
17.3 First Name / Main Calling Name N Alphabet + Space + Dot No
17.4 Middle Name N Alphabet + Space + Dot No
17.5 Last Name / Surname N Alphabet + Space + Dot No
17.6 Age N Numeric The values should be between 21 and 99
No
17.7 Date of Birth N Date No
17.8 Father`s Name N Alphabet + Space + Dot No
17.9 Mother`s Name N Alphabet + Space + Dot No
17.10 Gender 1= Female 2= Male 3= Others
N Dropdown No
17.11 Nationality 1= Indian 2= Others
N Dropdown No
17.12 Passport Issuing Country (Refer
the List of Countries)
N Dropdown Enabled upon selection of
“Others” in 17.11
No
17.13 Passport Number N Alpha Numeric Enabled upon selection of “Others” in 17.11
No
Functional Specification Document
222
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
17.14 Visa Type (Refer Annexure I) N Dropdown Enabled upon selection of “Others” in 17.11
No
17.15 Visa Valid upto N Date Enabled upon selection of “Others” in 17.11
No
17.16 Email Address N Alpha Numeric No
17.17 Landline Phone Number N Numeric Should be at least 10 digits No
17.18 Mobile Number N Numeric Should be at least 10 digits No
17.19 Alternate Mobile Number N Numeric Should be at least 10 digits No
17.20 Fax Number N Numeric Should be at least 10 digits No
17.21 Aadhaar (UID) Number N Numeric
• Enabled upon selection of “Indian” in 17.11
• Only takes upto 12 characters
No
17.22 DIN Number N Numeric No
18 Present Address
18.1 Are you residing in Flat /
Apartment? 1= Yes 2= No
N Dropdown No
18.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 18.1
No
Functional Specification Document
223
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
18.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 18.1
No
18.4 Flat Name N Alpha Numeric Enabled upon selection of “Yes” in 18.1
No
18.5 Door Number / Plot Number N Alpha Numeric No
18.6 Street / Road N Alpha Numeric No
18.7 Area / Locality Y Alpha Numeric No
18.8 Village / Town / City Y Alpha Numeric No
18.9 District N Alphabet No
18.10 State (Refer the List of States)
N Dropdown No
18.11 Country (Refer the List of Countries)
N Dropdown No
18.12 Pin Code N Numeric No
19 Permanent Address
19.1 If Permanent Address is Same
as Present Address?
N Checkbox No
19.2 Are you residing in Flat / Apartment? 1= Yes 2= No
N Dropdown Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
Functional Specification Document
224
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
19.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 19.2.
• Prefilled based on inputs in 18, if checkbox is
selected in 19.1
No
19.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 19.2.
• Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
19.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 19.2.
• Prefilled based on inputs in 18, if checkbox is
selected in 19.1
No
19.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
19.7 Street / Road N Alpha Numeric Prefilled based on inputs in 18, if checkbox is selected
in 19.1
No
19.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
19.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 18, if checkbox is selected
in 19.1
No
19.10 District N Alphabet Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
19.11 State (Refer the List of States)
N Dropdown Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
Functional Specification Document
225
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
19.12 Country (Refer the List of Countries)
N Dropdown Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
19.13 Pin Code N Numeric Prefilled based on inputs in 18, if checkbox is selected in 19.1
No
20 Identity / Address Proof
20.1 Photo N Photo Upload No
20.2 Proof of Address
1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
N Dropdown No
20.2 Address Proof Number N Alpha Numeric No
Registration and License Details
21 Particulars of Manufacturing Processes, Products and
Horse Power Installations
21.1 Nature of Manufacturing
Process / Processes 1= Yes 2= No
N Dropdown No
21.1.1 Carried on During Preceding Calendar Year (in case of factories already in existence)
Enabled on selection of “Yes” in 21.1
Functional Specification Document
226
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
i If Manufacturing Process Carried on During Preceding Calendar Year is not applicable click this box
N Checkbox No
ii Description of Manufacturing Process
Y Alpha Numeric No
iii Major Category (Refer to
National Industrial Classification)
N Dropdown No
iv Division (Refer to National Industrial Classification)
N Dropdown No
v Manufacturing Process (Refer to National Industrial Classification)
N Dropdown No
vi National Industrial Classification Code Number
N Numeric Prefilled based on selection in v
No
21.1.2 To be Carried on During the Calendar Year to Which this Application for License is Submitted
i If Manufacturing Process Carried on During Preceding Calendar Year is not applicable click this box
N Checkbox No
ii Description of Manufacturing
Process
Y Alpha Numeric No
iii Major Category (Refer to
National Industrial Classification)
Y Dropdown No
iv Division (Refer to National Industrial Classification)
Y Dropdown No
Functional Specification Document
227
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
v Manufacturing Process (Refer to National Industrial Classification)
Y Dropdown No
vi National Industrial Classification Code Number
N Numeric Prefilled based on selection in v
No
21.2 Particulars of Products
Manufactured During
Preceding Calendar Year
21.2.1 Product Name N Alpha Numeric No
21.2.2 Value in INR N Numeric The values should be
between 0 and 9999999.99
No
21.3 Particulars of the Power in H.P
21.3.1 Particulars of Power Actually
Installed
i Quantity in H.P Y Numeric No
ii Stand by H.P. Y Numeric No
21.3.2 Power Proposed To Be Additionally Installed
i Quantity in H.P Y Numeric No
ii Stand by H.P. Y Numeric No
iii Remarks N Numeric No
Functional Specification Document
228
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
21.3.3 Maximum quantity in H.P. that can be used
i Total Quantity in H.P. Y Numeric No
ii Total Stand by H.P. Y Numeric No
iii Maximum Quantity in H.P. can be used in any one time During Calendar Year
Y Numeric 2 No
22 Particulars of Payment of Fees for Pressure Vessels, Particulars of Number of Workers
22.1 Particulars of Pressure Vessel Testing and Medical
Examination of Workers
22.1.1 Pressure Vessels Testing Fee Payment Details [ Prescribed under Rule 56-B of Tamil Nadu Factories Rules, 1950 ]
i Number of Pressure Vessels N Numeric No
22.1.2 Medical Examination Fee
Payment Details for workers engaged in Dangerous Operations [ Prescribed under Rule 95 of Tamil Nadu
Factories Rules, 1950 ]
i Number of workers Employed in
Dangerous Operations
N Numeric No
ii Medical Examination Fee Paid in Rupees (INR)
N Numeric No
Functional Specification Document
229
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
iii Name of the Bank N Alpha Numeric No
iv Payment Reference Number N Alpha Numeric No
v Date of payment N Date No
22.1.3 Medical Examination Fee payment Details for Workers Employed in Canteen [Prescribed under Rule 67-A
of Tamil Nadu Factories Rules, 1950]
i Number of Workers Employed in Canteen
N Numeric No
ii Medical Examination Fee Paid in
Rupees (INR)
N Numeric No
iii Name of the Bank N Alpha Numeric No
iv Payment Reference Number N Alpha Numeric No
v Date of payment N Date
22.1.4 Medical Examination Fee Payment Details for
Adolescent Workers Engaged in Dangerous Operations [ Prescribed under Rule 86-A of Tamil Nadu Factories Rules, 1950 ]
i Number of Adolescent Workers Employed
N Numeric No
Functional Specification Document
230
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
ii Medical Examination Fee Paid in Rupees (INR)
N Numeric No
iii Name of the Bank N Alpha Numeric No
iv Payment Reference Number N Alpha Numeric No
v Date of payment N Date No
23 Particulars of Number of Workers, Period of License and Fee Payment
23.1 Particulars of the Number of Workers
23.1.1 Maximum Number of Workers Proposed to be
Employed on any one day during the Calendar Year for Which this Application is
made
i Maximum Number of Workers Proposed to be Employed
Y Numeric No
23.1.2 Maximum Number of Workers actually Employed on any one day during the Preceding Calendar Year
i Maximum Number of Workers
Actually Employed During the Preceding Calendar Year
Y Numeric No
23.1.3 Number of Workers Ordinarily to be Employed
i Number of Workers Ordinarily Employed During the Year
Y Numeric No
Functional Specification Document
231
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
23.2 Period for which Grant / Renewal of License Application is Submitted
23.2.1 No. of years License Applied for (Years 2020,…till Year 2035 will appear)
N Dropdown No
24 Particulars of Plan Approvals and Contribution to Tamil Nadu Labour Welfare Fund
24.1 Particulars of the Plan Approval
24.2 Particulars of the Contribution
to Tamil Nadu Labour Welfare Fund
24.2.1 Amount Remitted N Numeric No
24.2.2 Date N Date No
24.2.3 Mode of Payment N Alpha Numeric No
24.2.4 Reference Number N Alpha Numeric No
Functional Specification Document
232
Checklist of Supporting Documents S.
No. Document Mandatory (Yes / No)
1. Copy of supporting documents for occupation of premises (Sale deed /
Lease deed / Rental deed etc)
Yes
2. Proof for Occupier Identity (Issued by a Government Authority)) Yes
3. Proof for Occupier Address (Issued by a Government Authority) Yes
4. Proof for Manager Identity (Issued by a Government Authority) Yes
5. Proof for Manager Address (Issued by a Government Authority) Yes
6. Copy of Memorandum of articles of Association under Companies Act /
Partnership Deed
Yes
7. List of Directors Yes
8. Copy of Partnership deed Yes
9. List of Partners Yes
10. List of Machinery with Horse Power details Yes
Functional Specification Document
233
Process Work Flow
DISH: Factory Licensing and Registration Process Flow
Ap
plic
ant
Join
t D
ire
cto
r (J
D)
Dep
uty
Dir
ect
or (
DD
)A
ssis
tan
t D
irec
tor
(AD
)A
ddi
tio
na
l Dir
ecto
r (A
DD
)
STARTFill the Factory Registration
and Licensing Form
Upload Supporting
Documents
Scrutinise the Application
and Supporting
Documents
Complete Payment of
Requisite Fees & Submit
the Application
Assign to Self or Forward?
Review the Application
and Supporting
Documents
Forward
Review the Application
and Supporting
Documents
SelfAny Clarifications
Required?
Any Clarifications Required?
Raise Queries
Raise Queries
Yes
Yes
Provide
clarification to
Queries
Process the
Application
Process the
Application
No
No
Review the Application
and Supporting
Documents
Any Clarifications Required?
Raise Queries
Process the
Application
Forward
Yes
NoAllot Inspection
Date
Inspection of the
Factory
Allot Inspection
Date
Inspection of the
Factory
Allot Inspection
Date
Inspection of the
Factory
Prepare
Inspection
Report
Prepare
Inspection
Report
Prepare
Inspection
Report
Were the Inspection and Documents Satisfactory?
Were the Inspection and Documents Satisfactory?
Were the Inspection and Documents Satisfactory?
Reject the
Application
No
Reject the
Application
Reject the
Application
No
No
Prepare Proposal for
Registration Number
& Forward to ADD
Yes
Prepare Proposal for
Registration Number
& Forward to ADD
Yes
Prepare Proposal for
Registration Number
& Forward to ADD
Yes
Issue Factory License
Download Factory
License
End
Offline Online – Department systemOnline – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant User Notified through SWP
Legend
Allocate Registration
Number
SMS & Email Alert Sent to the Department Official
Licence
Certificate
Within 7 Days
Within 7 Days
Within 7 Days
Functional Specification Document
234
Basis of Fees Charged The fees as per the latest notification i.e. G.O. No. 132, Labour and Employment Department is given below:
Total Horse
Power installed
inclusive of Mobile
Equipment
Maximum number of Persons to be employed on any day during the year
9 20 50 100 250 500 1000 2000 5000 10000 Above
10000
Fees Payable in Rupees
Nil Horse Power
800 1600 2400 3200 7200 10800 24000 36000 66000 96000 120000
Upto 10 Horse Power
1600 2400 3200 4800 10800 18000 48000 72000 108000 144000 180000
Above 10 Horse Power and Upto 50 Horse Power
2400 3200 4800 7200 18000 28800 72000 108000 144000 180000 216000
Above 50 Horse Power and Upto
129 Horse Power 3200 4800 7200 12000 28800 48000 108000 144000 180000 216000 240000
Above 129 Horse
Power and Upto
250 Horse Power
4800 7200 12000 19200 48000 72000 144000 180000 216000 240000 264000
Above 250 Horse Power and Upto 500 Horse Power
7200 12000 16000 25600 72000 96000 180000 216000 240000 264000 288000
Above 500 Horse Power and Upto 1000 Horse Power
12000 12800 25600 48000 96000 120000 216000 240000 264000 288000 312000
Above 1000 Horse Power and Upto 2000 Horse Power
12800 25600 48000 64000 120000 144000 240000 264000 288000 312000 336000
Above 2000 Horse
Power and Upto 5000 Horse Power
25600 48000 64000 80000 144000 168000 264000 288000 312000 336000 360000
Above 5000 Horse
Power and Upto 7500 Horse Power
48000 64000 80000 96000 168000 192000 288000 312000 336000 360000 384000
Above 7500 Horse 64000 80000 96000 112000 192000 216000 312000 336000 360000 384000 408000
Functional Specification Document
235
Total Horse Power
installed
inclusive of Mobile
Equipment
Maximum number of Persons to be employed on any day during the year
9 20 50 100 250 500 1000 2000 5000 10000 Above 10000
Power and Upto 10000 Horse
Power
Above 10000
Horse Power 80000 96000 112000 128000 216000 240000 336000 360000 384000 408000 432000
Workflow for Hierarchy based Approval Sl No Hierarchy Level Designation Remarks (if any)
1 Level - 1 Joint Director (JD) -
2 Level - 2 Joint Director (JD) / Deputy Director (DD) / Assistant Director
-
3 Approval Authority Additional Director -
Annexure III: Visa Type
Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
6. Conference / Seminar / Meeting
Functional Specification Document
236
Sl No Visa Type
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
237
1.19 Registration under the Contract Labour Act
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Project Y Dropdown No
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
1.2 Sector
1=Public 2=Private
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
1.3 Nature of the Industry
Options if Public is selected in 1.2 1= State Govt.
2= Central Govt. 3= State Quasi 4= Central Quasi 5= Others) Options if Private is selected in
1.2 1= Partnership 2= Proprietorship Concern
3= Limited Company 4= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
1.4 Labour Identification Number
(LIN)
N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
1.5 Employee Provident Fund (EPF) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
238
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1.6 Employees State Insurance (ESI) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
1.7 Permanent Account Number (PAN)
Y Alpha Numeric No
2 Manufacturing Process
2.1 Description of Manufacturing Process
Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
2.2 Major Category (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.3 Division (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.4 Manufacturing Process (Refer to National Industrial
Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.5 National Industrial Classification
Code Number
N Numeric 1. Prefilled based on input
in 2.4 2. Prefilled based on inputs in Factory Plan Approval Form 3. Auto-Generated based on input in 2.2, 2.3, 2.4
and 2.5
No
3 Situation of the Factory
3.1 Is the Factory located in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
3.2 Flat Number Y Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1
Yes
Functional Specification Document
239
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2. Prefilled based on inputs in Factory Plan Approval Form
3.3 Block Number N Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1 2. Prefilled based on inputs
in Factory Plan Approval Form
Yes
3.4 Flat Name N Alpha Numeric 1. Enabled upon selection
of “Yes” in 3.1 2. Prefilled based on inputs in Factory Plan Approval Form
Yes
3.5 Survey Number / RS Number N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.7 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.8 Area / Locality N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.10 Local body Name Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.11 District (Refer District List) Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.12 Local body Type 1= Corporation 2= Municipality 3= Panchayat
4= Town Panchayat
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
240
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.13 Ward Number (Refer District List)
Y Dropdown
• Enabled upon selection of “Corporation” in 3.10
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
3.14 Taluk Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
3.15 State N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
3.16 Country N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
3.17 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.18 Nature of Occupation of the
Premises
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
3.19 Nearest Railway Station N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
3.20 Nearest Police Station Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
3.21 GIS Latitude N Numeric
• The values should be between -9999 and 9999
• Prefilled based on inputs
in Factory Plan Approval Form
No
3.22 GIS Longitude N Numeric
• The values should be between -9999 and 9999
No
Functional Specification Document
241
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
4 Address for Communication
4.1 Is the Address related to a Flat /
Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
4.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
4.3 Block Number N Alpha Numeric
• Enabled upon selection
of “Yes” in 4.1 • Prefilled based on inputs
in Factory Plan Approval Form
Yes
4.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
4.6 Street / Road N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
4.7 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
242
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
4.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
4.11 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.12 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.13 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
4.14 Mobile Number Y Numeric
• Should be at least 10 digits
• Prefilled based on inputs
in Factory Plan Approval Form
• Should start with 9
Yes
4.15 Fax Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.16 Email Address Y Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
243
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.17 Website Address N Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
No
II Particulars of the Occupier
5 Particular of Occupier
5.1 Salutation 1= Dr. 2= Mr. 3= Ms.
4= Mrs. 5= Er.
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.2 Initial N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.3 First Name / Main Calling Name Y Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
No
5.4 Middle Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.5 Last Name / Surname N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.6 Age Y Numeric
• The values should be between 21 and 99
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.7 Date of Birth N Date Prefilled based on inputs in Factory Plan Approval Form
No
5.8 Father`s Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
244
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.9 Mother`s Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.10 Gender 1= Female 2= Male 3= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.11 Nationality
1= Indian 2= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
5.12 Passport Issuing Country (Refer List of Countries)
Y Dropdown
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.13 Passport Number Y Alpha Numeric
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval Form
No
5.14 Visa Type (Refer Annexure II) Y Dropdown
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
No
5.15 Visa Valid Upto Y Date
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
No
5.16 Email Address N Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
245
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.17 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.18 Mobile Number Y Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.19 Alternate Mobile Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.20 Fax Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.21 Aadhaar Unique Identification (UID) Number
N Numeric
• Enabled upon selection of “Indian” in 5.11
• Only takes upto 12 characters
• Prefilled based on inputs in Factory Plan Approval Form
No
5.22 Director Identification Number (DIN)
N Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
246
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.23 Date of Occupation N Date Prefilled based on inputs in Factory Plan Approval Form
No
6 Present Address
6.1 Are you residing in Flat /
Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
6.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
6.3 Block Number N Alpha Numeric
• Enabled upon selection
of “Yes” in 6.1 • Prefilled based on inputs
in Factory Plan Approval
Form
No
6.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.6 Street / Road Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
6.7 Area / Locality Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
247
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
No
6.10 State (Refer the List of States)
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
6.11 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.13 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
No
7 Permanent address
7.1 If Permanent Address is Same as Present Address?
N Checkbox Prefilled based on inputs in Factory Plan Approval Form
No
7.2 Are you residing in Flat / Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
7.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs
in 6, if checkbox is
selected in 7.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
7.4 Block Number N Alpha Numeric
• Enabled upon selection
of “Yes” in 7.2
No
Functional Specification Document
248
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
7.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
7.6 Door Number / Plot Number Y Alpha Numeric
• Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.7 Street / Road N Alpha Numeric
• Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.8 Area / Locality Y Alphabet
• Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
249
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.9 Village / Town / City Y Alphabet
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval
Form
No
7.10 District N Alphabet
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
No
7.11 State (Refer the List of States) Y Dropdown
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
7.12 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
7.13 Country (Refer the List of Countries)
Y Dropdown
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
Yes
7.14 Pin Code Y Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
Yes
Functional Specification Document
250
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
8 Identity / Address Proof
8.1 Proof of Address
1= Elector’s Photo Identity Card
2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
8.2 Address Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
8.3 Photo Y Document Upload Prefilled based on inputs in Factory Plan Approval Form
No
8.4 Photo Identity Proof 1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking
3= Driving Licence 4= Passport 5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo
of applicant
8= Photo id issued by Central Government 9= Photo id issued by State Government
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
8.5 Photo Identity Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
251
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
III Particulars of Manager
9 Particulars of Manager
9.1 When no separate Manager is
appointed, Click this box to
declare Occupier as Manager
Y Checkbox No
9.2 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs.
5= Er.
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
9.3 Initial N Alphabet + Space + Dot • Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
9.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
9.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
252
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
9.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
9.7 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.8 Date of Birth Y Date
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• This should only take past dates
No
9.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
253
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.11 Gender 1= Female
2= Male 3= Others
Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.12 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form if checkbox is
marked in 9.1
No
9.13 Passport Issuing Country (Refer the List of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 9.1 • Enabled upon selection
of “Others” in 9.12
No
9.14 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
Functional Specification Document
254
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
9.15 Visa Type (Refer Annexure I) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Enabled upon selection
of “Others” in 9.12
No
9.16 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.17 Email Address N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.18 Landline Phone Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
No
Functional Specification Document
255
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
9.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Should be at least 10
digits
No
9.20 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
No
9.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
No
9.22 Aadhaar (UID) Number N Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval
Form, if checkbox is marked in 9.1
• Enabled upon selection of “Indian” in 9.12
No
Functional Specification Document
256
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Only takes upto 12 characters
9.23 Date of Appointment Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form if checkbox is marked in 9.1
No
10 Present Address
10.1 Are you residing in Flat / Apartment?
1= Yes 2= No
Y Dropdown
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
10.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Yes” in 10.1
No
10.3 Block Number N Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Yes” in 10.1
No
Functional Specification Document
257
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
10.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Enabled upon selection
of “Yes” in 10.1
No
10.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.6 Street / Road Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
10.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval
No
Functional Specification Document
258
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
10.9 District N Alphabet
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.10 State (Refer the List of States) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
Yes
10.11 Country (Refer the List of
Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
Yes
10.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
11 Permanent Address
11.1 If Permanent Address is Same as Present Address?
N Checkbox No
Functional Specification Document
259
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 11.2. • Prefilled based on inputs
in 10, if checkbox is selected in 11.1
No
11.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
11.7 Street / Road N Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
11.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected
in 11.1
No
Functional Specification Document
260
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.10 District N Alphabet Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.11 State (Refer the List of States) Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.13 Pin Code Y Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
12 Identity / Address Proof
12.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence
3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
12.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
No
Functional Specification Document
261
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
12.4 Photo Identity Proof 1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking
3= Driving Licence 4= Passport 5= Aadhaar Card
6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State Government
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
III Particulars of the Contractor
13 Particulars of Contract Work
13.1 Name of the Contractors
Establishment
Y Alpha Numeric No
13.2 Type of Contractors Establishment 1= Individual
2= Proprietorship
Y Dropdown No
Functional Specification Document
262
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3= Partnership 4= Limited Company 5= State Government 6= Central Government
13.3 Nature of Work in Which Contract labour to be Employed
Y Alpha Numeric No
13.4 Number of Male Contract
Workers
Y Numeric No
13.5 Number of Female Contract Workers
Y Numeric No
13.6 Maximum Number of Contract Workers
N Numeric No
13.7 Estimated Date of
Commencement of Contract Work
N Date 1. This field should only
take future dates
No
13.8 Estimated Date of Completion of Contract Work
Y Date 1. This field should only take future dates 2. This date should be more than the date entered in
13.7
No
14 Particulars of Contractor
14.1 Salutation 1= Dr. 2= Mr. 3= Ms.
4= Mrs. 5= Er.
N Dropdown No
14.2 Initial N Alphabet + Space + Dot No
14.3 First Name / Main Calling Name Y Alphabet + Space + Dot No
Functional Specification Document
263
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.4 Middle Name N Alphabet + Space + Dot No
14.5 Last Name / Surname N Alphabet + Space + Dot No
14.6 Age Y Numeric No
14.7 Date of Birth N Date No
14.8 Father`s Name Y Alphabet + Space + Dot No
14.9 Mother`s Name N Alphabet + Space + Dot No
14.10 Gender 1= Female
2= Male 3= Others
N Dropdown No
14.11 Nationality 1= Indian 2= Others
N Dropdown No
14.12 Passport Issuing Country (Refer the List of Countries)
Y Dropdown Enabled upon selection of “Others” in 14.11
No
14.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 14.11
No
14.14 Visa Type (Refer Annexure I) Y Dropdown Enabled upon selection of “Others” in 14.11
No
14.15 Visa Valid upto Y Date Enabled upon selection of “Others” in 14.11
No
Functional Specification Document
264
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.16 Email Address N Alpha Numeric No
14.17 Landline Phone Number N Numeric No
14.18 Mobile Number Y Numeric No
15 Present Address
15.1 Are the Contractor residing in Flat / Apartment? 1= Yes 2= No
N Dropdown No
15.2 Flat Number N Alpha Numeric Enabled upon selection of “Yes” in 15.1
No
15.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 15.1
No
15.4 Flat Name N Alpha Numeric Enabled upon selection of “Yes” in 15.1
No
15.5 Door Number / Plot Number N Alpha Numeric No
15.6 Street / Road N Alpha Numeric No
15.7 Area / Locality N Alpha Numeric No
15.8 Village / Town / City N Alpha Numeric No
15.9 District N Alphabet No
Functional Specification Document
265
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
15.10 State (Refer the List of States) N Dropdown No
15.11 Country (Refer the List of Countries)
N Dropdown No
15.12 Pin Code N Numeric No
16 Permanent Address
16.1 If Permanent Address is Same as Present Address?
N Checkbox No
16.2 Are you residing in Flat / Apartment?
1= Yes 2= No
N Dropdown Prefilled based on inputs in 15, if checkbox is selected
in 16.1
No
16.3 Flat Number N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if checkbox is
selected in 16.1
No
16.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if checkbox is
selected in 16.1
No
16.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
Functional Specification Document
266
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
16.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.7 Street / Road N Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.8 Area / Locality N Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.9 Village / Town / City N Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.10 District N Alphabet Prefilled based on inputs in
15, if checkbox is selected in 16.1
No
16.11 State (Refer the List of States) N Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.12 Country (Refer the List of Countries)
N Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.13 Pin Code N Numeric Prefilled based on inputs in 15, if checkbox is selected
in 16.1
No
IV Application Registration
17 Submission of Contractor Registration Application
17.1 Total Number of Workman Directly Employed
Y Numeric No
17.2 Maximum Number of Contract Labour employed
N Numeric No
Functional Specification Document
267
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1. Copy of contract agreement between employer and contractor Yes
Functional Specification Document
268
Process Work Flow
Workflow for Hierarchy based Approval Sl No Hierarchy Level Designation Remarks (if any)
1 Level – 1 / Approval Authority Joint Director (JD) -
DISH: Registration Under Contract Labour Act – Process Flow
Ap
pli
can
tJo
int
Dir
ecto
r (
JD
)
START
Fill the Registration Form
Upload Supporting
Documents
Assign Current Number
Review the Application
and Supporting
Documents
Any Clarifications Required?
Raise Queries
Yes
Provide
clarification to
Queries
Process the
Application No
Allot Inspection
Date
Inspection of the
Construction Site
Prepare
Inspection
Report
Were the Inspection and Documents Satisfactory?
Reject the
Application
No
Issue
Registration
Certificate
Download Contract
Labour Registration
Certificate
End
Allocate Registration
Certificate NumberYes
Complete Payment of
Requisite Fees & Submit
the Application
Registration
Certificate
Offline
Online – Department system
Online – Single Window Portal (SWP)
SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
SMS & Email Alert Sent to the Department Official
Within 3 Days
Functional Specification Document
269
Annexure-I: Visa Type Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
6. Conference / Seminar / Meeting
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
270
1.20 Registration under the Inter-State Migrant Workmen Act
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Project Y Dropdown No
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
1.2 Sector
1=Public 2=Private
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
1.3 Nature of the Industry
Options if Public is selected in 1.2 1= State Govt.
2= Central Govt. 3= State Quasi 4= Central Quasi 5= Others) Options if Private is selected in
1.2 1= Partnership 2= Proprietorship Concern
3= Limited Company 4= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
1.4 Labour Identification Number
(LIN)
N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
1.5 Employee Provident Fund (EPF) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
271
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1.6 Employees State Insurance (ESI) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
1.7 Permanent Account Number (PAN)
Y Alpha Numeric No
2 Manufacturing Process
2.1 Description of Manufacturing Process
Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
2.2 Major Category (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.3 Division (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.4 Manufacturing Process (Refer to National Industrial
Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.5 National Industrial Classification
Code Number
N Numeric 1. Prefilled based on input
in 2.4 2. Prefilled based on inputs in Factory Plan Approval Form 3. Auto-Generated based on input in 2.2, 2.3, 2.4
and 2.5
No
3 Situation of the Factory
3.1 Is the Factory located in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
3.2 Flat Number Y Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1
Yes
Functional Specification Document
272
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2. Prefilled based on inputs in Factory Plan Approval Form
3.3 Block Number N Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1 2. Prefilled based on inputs
in Factory Plan Approval Form
Yes
3.4 Flat Name N Alpha Numeric 1. Enabled upon selection
of “Yes” in 3.1 2. Prefilled based on inputs in Factory Plan Approval Form
Yes
3.5 Survey Number / RS Number N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.7 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.8 Area / Locality N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.10 Local body Name Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.11 District (Refer the list of
Districts)
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.12 Local body Type 1= Corporation 2= Municipality 3= Panchayat
4= Town Panchayat
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
273
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.13 Ward Number (Refer the list of Wards)
Y Dropdown
• Enabled upon selection of “Corporation” in 3.10
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
3.14 Taluk (Refer the list of Taluks) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
3.15 State N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
3.16 Country N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.17 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.18 Nature of Occupation of the
Premises 1= Rented 2= Owned 3= Leased
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
3.19 Nearest Railway Station N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
3.20 Nearest Police Station Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
3.21 GIS Latitude N Numeric
• The values should be
between -9999 and 9999
• Prefilled based on inputs in Factory Plan Approval
Form
No
Functional Specification Document
274
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.22 GIS Longitude N Numeric
• The values should be between -9999 and 9999
• Prefilled based on inputs
in Factory Plan Approval
Form
No
4 Address for Communication
4.1 Is the Address related to a Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
4.2 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 4.1 • Prefilled based on inputs
in Factory Plan Approval Form
Yes
4.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
275
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.6 Street / Road N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.7 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
4.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
4.10 State Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.11 Country Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.12 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.13 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.14 Mobile Number Y Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
4.15 Fax Number N Numeric
• Should be at least 10
digits • Prefilled based on inputs
in Factory Plan Approval Form
Yes
Functional Specification Document
276
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.16 Email Address Y Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
Yes
4.17 Website Address N Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
No
II Particulars of the Occupier
5 Particular of Occupier
5.1 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.2 Initial N Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
No
5.3 First Name / Main Calling Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.4 Middle Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.5 Last Name / Surname N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.6 Age Y Numeric
• The values should be
between 21 and 99
• Prefilled based on inputs in Factory Plan Approval Form
No
5.7 Date of Birth N Date Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
277
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.8 Father`s Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.9 Mother`s Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.10 Gender
1= Female
2= Male 3= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
5.11 Nationality 1= Indian 2= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.12 Passport Issuing Country (Refer List of Countries)
Y Dropdown
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.13 Passport Number Y Alpha Numeric
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
No
5.14 Visa Type (Refer Annexure II) Y Dropdown
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval
Form
No
5.15 Visa Valid Upto Y Date
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval Form
No
Functional Specification Document
278
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.16 Email Address N Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
No
5.17 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs
in Factory Plan Approval Form
No
5.18 Mobile Number Y Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.19 Alternate Mobile Number N Numeric
• Should be at least 10
digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.20 Fax Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.21 Aadhaar Unique Identification (UID) Number
N Numeric
• Enabled upon selection
of “Indian” in 5.11
• Only takes upto 12 characters
• Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
279
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.22 Director Identification Number (DIN)
N Numeric Prefilled based on inputs in Factory Plan Approval Form
No
5.23 Date of Occupation N Date Prefilled based on inputs in Factory Plan Approval Form
No
6 Present Address
6.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
6.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
6.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
6.6 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
280
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6.7 Area / Locality Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.9 District N Alphabet Prefilled based on inputs in
Factory Plan Approval Form
No
6.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.11 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.13 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
No
7 Permanent address
7.1 If Permanent Address is Same as Present Address?
N Checkbox Prefilled based on inputs in Factory Plan Approval Form
No
7.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
7.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 7.2 • Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
No
Functional Specification Document
281
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.6 Door Number / Plot Number Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.7 Street / Road N Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.8 Area / Locality Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
Functional Specification Document
282
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
7.9 Village / Town / City Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
7.10 District N Alphabet
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.11 State (Refer the List of States) Y Dropdown
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
7.12 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
7.13 Country (Refer the List of
Countries)
Y Dropdown
• Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
283
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.14 Pin Code Y Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval
Form
Yes
8 Identity / Address Proof
8.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
8.2 Address Proof Number Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
8.3 Photo Y Document Upload Prefilled based on inputs in Factory Plan Approval Form
No
8.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport 5= Aadhaar Card
6= Ration card having photo of the applicant
7= Pensioner card having photo of applicant 8= Photo id issued by Central Government 9= Photo id issued by State Government
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
284
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
8.5 Photo Identity Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
III Particulars of Manager
9 Particulars of Manager
9.1 When no separate Manager is appointed, Click this box to declare Occupier as Manager
Y Checkbox No
9.2 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.3 Initial N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
285
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.7 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.8 Date of Birth Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• This should only take past dates
No
9.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
286
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
9.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
9.11 Gender 1= Female 2= Male 3= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
9.12 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form if checkbox is marked in 9.1
No
9.13 Passport Issuing Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection
of “Others” in 9.12
No
9.14 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval
No
Functional Specification Document
287
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
9.15 Visa Type (Refer Annexure II) Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.16 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.17 Email Address N Alpha Numeric + Special
Character • Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.18 Landline Phone Number N Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
288
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Should be at least 10 digits
9.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10
digits
No
9.20 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Should be at least 10
digits
No
9.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10
digits
No
9.22 Aadhaar Unique Identity (UID) Number
N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
289
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Enabled upon selection of “Indian” in 9.12
• Only takes upto 12 characters
9.23 Date of Appointment Y Date
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form if checkbox is marked in 9.1
No
10 Present Address
10.1 Are you residing in Flat /
Apartment? 1= Yes 2= No
Y Dropdown
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
10.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Yes” in 10.1
No
10.3 Block Number N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
290
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Enabled upon selection of “Yes” in 10.1
10.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection
of “Yes” in 10.1
No
10.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
10.6 Street / Road Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
10.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
291
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
10.9 District N Alphabet
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.10 State (Refer the list of States) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 9.1
Yes
10.11 Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 9.1
Yes
10.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
11 Permanent Address
Functional Specification Document
292
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.1 If Permanent Address is Same as Present Address?
N Checkbox No
11.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 11.2. • Prefilled based on inputs
in 10, if checkbox is selected in 11.1
No
11.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10, if checkbox is
selected in 11.1
No
11.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs
in 10, if checkbox is selected in 11.1
No
11.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.7 Street / Road N Alpha Numeric Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
11.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected
in 11.1
No
Functional Specification Document
293
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.10 District N Alphabet Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.12 Country (Refer the list of Countries)
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.13 Pin Code Y Numeric Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
12 Identity / Address Proof
12.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
294
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
12.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State
Government
Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
IV Particulars of the Director
13 Particulars of Director
13.1 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs.
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
No
Functional Specification Document
295
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5= Er. Form, if checkbox is marked in 9.1
13.2 Initial N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
13.3 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
13.4 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
13.5 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
13.6 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
296
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
13.7 Date of Birth Y Date
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• This should only take past dates
No
13.8 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
13.9 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
13.10 Gender 1= Female
2= Male
3= Others
Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
297
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
13.11 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form if checkbox is
marked in 9.1
No
13.12 Passport Issuing Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
13.13 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
13.14 Visa Type (Refer Annexure II) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
Functional Specification Document
298
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
13.15 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Enabled upon selection
of “Others” in 9.12
No
13.16 Email Address N Alpha Numeric + Special Character • Enabled when checkbox
is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
13.17 Landline Phone Number N Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
No
13.18 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
No
Functional Specification Document
299
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
13.19 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Should be at least 10
digits
No
13.20 Fax Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
No
13.20 Director Identification Number (DIN)
N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Indian” in 9.12
• Only takes upto 12 characters
No
14 Present Address
14.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown No
Functional Specification Document
300
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 14.1
No
14.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 14.1
No
14.4 Flat Name N Alphabet Enabled upon selection of
“Yes” in 14.1
No
14.5 Door Number / Plot Number Y Alpha Numeric No
14.6 Street / Road Y Alphabet No
14.7 Area / Locality Y Alphabet No
14.8 Village / Town / City Y Alphabet No
14.9 District N Alphabet No
14.10 State (Refer the list of States) Y Dropdown Yes
14.11 Country (Refer the list of Countries)
Y Dropdown Yes
14.12 Pin Code Y Numeric No
15 Permanent Address
15.1 If Permanent Address is Same as Present Address?
N Checkbox No
15.2 Are you residing in Flat / Apartment? 1= Yes
Y Dropdown Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
Functional Specification Document
301
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2= No
15.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 15.2.
• Prefilled based on inputs
in 14, if checkbox is selected in 15.1
No
15.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 15.2.
• Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.5 Flat Name N Alpha Numeric
• Enabled upon selection
of “Yes” in 15.2.
• Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 14, if checkbox is selected
in 15.1
No
15.7 Street / Road N Alphabet Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.8 Area / Locality Y Alphabet Prefilled based on inputs in 14, if checkbox is selected
in 15.1
No
15.9 Village / Town / City Y Alphabet Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.10 District N Alphabet Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
Functional Specification Document
302
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
15.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.12 Country (Refer the list of Countries)
Y Dropdown Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
15.13 Pin Code Y Numeric Prefilled based on inputs in 14, if checkbox is selected in 15.1
No
16 Identity / Address Proof
16.1 Proof of Address
1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown
No
16.2 Address Proof Number Y Alpha Numeric No
16.3 Photo Y Document Upload No
V Particulars of the Contractor
17 Particulars of Contract Work
17.1 Whether you have Obtained Registration Certificate under
Contract Labour Act (Tick)
N Checkbox No
17.2 Name of the Contractors Establishment
Y Alpha Numeric No
Functional Specification Document
303
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
17.3 Type of Contractors Establishment (Select from the drop down list) 1= Individual
2= Proprietorship 3= Partnership
4= Limited Company 5= State Government 6= Central Government
Y Dropdown No
17.4 Nature of Work in which Migrant Workmen to be Employed
Y Alphabet + Space No
17.5 Estimated Date of
Commencement of Contract Work
Y Date No
17.6 Estimated Date of Completion of
Contract Work
Y Date No
17.7 Maximum Number of Migrant Workmen
N Numeric No
18 State Wise Particulars of
Migrant Workmen
18.1 Home State of Migrant Workmen (Refer the list of States)
N Dropdown No
18.2 License Number for Recruitment N Alpha Numeric No
18.3 License Issuing Authority N Alphabet No
18.4 Date of Issue N Date No
Functional Specification Document
304
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
18.5 Number of Male Migrant Workmen
N Numeric No
18.6 Number of Female Migrant Workmen
N Numeric No
19 Particulars of Contractor
19.1 Salutation 1= Dr. 2= Mr. 3= Ms.
4= Mrs. 5= Er.
N Dropdown No
19.2 Initial N Alpha Numeric No
19.3 First Name / Main Calling Name Y Alphabet + Space + Dot No
19.4 Middle Name N Alphabet + Space + Dot No
19.5 Last Name / Surname N Alphabet + Space + Dot No
19.6 Age Y Numeric No
19.7 Date of Birth N Date No
19.8 Father`s Name Y Alphabet + Space + Dot No
19.9 Mother`s Name N Alphabet + Space + Dot No
Functional Specification Document
305
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
19.10 Gender 1= Female 2= Male 3= Others
N Dropdown No
19.11 Nationality 1= Indian
2= Others
N Dropdown No
19.12 Passport Issuing Country (Refer the List of Countries)
Y Dropdown Enabled upon selection of “Others” in 19.11
No
19.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 19.11
No
19.14 Visa Type (Refer Annexure II) Y Dropdown Enabled upon selection of “Others” in 19.11
No
19.15 Visa Valid upto Y Date Enabled upon selection of “Others” in 19.11
No
19.16 Email Address N Alpha Numeric + Special Character
No
19.17 Landline Phone Number N Numeric No
19.18 Mobile Number Y Numeric Should be at least 10 digits No
19.19 Aadhar (UID) Number Y Alpha Numeric No
20 Present Address
20.1 Are the Contractor residing in Flat / Apartment?
1= Yes 2= No
N Dropdown No
Functional Specification Document
306
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
20.2 Flat Number N Alpha Numeric Enabled upon selection of “Yes” in 20.1
No
20.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 20.1
No
20.4 Flat Name N Alpha Numeric Enabled upon selection of
“Yes” in 20.1
No
20.5 Door Number / Plot Number N Alpha Numeric No
20.6 Street / Road N Alpha Numeric No
20.7 Area / Locality N Alpha Numeric No
20.8 Village / Town / City N Alpha Numeric No
20.9 District N Alphabet No
20.10 State (Refer the List of States) N Dropdown No
20.11 Country (Refer the List of Countries)
N Dropdown No
20.12 Pin Code N Numeric No
21 Permanent Address
21.1 If Permanent Address is Same as Present Address?
N Checkbox No
21.2 Are you residing in Flat / Apartment? 1= Yes
N Dropdown Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
Functional Specification Document
307
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2= No
21.3 Flat Number N Alpha Numeric
• Enabled upon selection of “Yes” in 21.2.
• Prefilled based on inputs
in 20, if checkbox is selected in 21.1
No
21.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 21.2.
• Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
21.5 Flat Name N Alpha Numeric
• Enabled upon selection
of “Yes” in 21.2.
• Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
21.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in 20, if checkbox is selected
in 21.1
No
21.7 Street / Road N Alpha Numeric Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
21.8 Area / Locality N Alpha Numeric Prefilled based on inputs in 20, if checkbox is selected
in 21.1
No
21.9 Village / Town / City N Alpha Numeric Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
21.10 District N Alphabet Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
Functional Specification Document
308
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
21.11 State (Refer the List of States) N Dropdown Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
21.12 Country (Refer the List of Countries)
N Dropdown Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
21.13 Pin Code N Numeric Prefilled based on inputs in 20, if checkbox is selected in 21.1
No
IV Application Registration
22 Inter-State Migrant Workmen Act Registration Application
22.1 Total Number of Workman Directly Employed
Y Numeric No
22.2 Maximum number of Migrant Workmen employed
Y Numeric No
Functional Specification Document
309
Checklist of Supporting Documents
S. No. Document Mandatory (Yes / No)
1. Copy of contract agreement between employer and contractors No
2. Copy of contractor licence issued by concerned authority for recruitment of migrant
workmen in home state
No
Functional Specification Document
310
Process Work Flow Procedure for Registration Under Inter State Migrant Workmen Act
Ap
pli
can
tJo
int
Dir
ecto
r (
JD
)
START
Fill the Application Form
Upload Supporting
Documents
Assign Current Number
Review the Application
and Supporting
Documents
Raise Queries
Provide
clarification to
Queries
Process the
Application
Allot Inspection
Date Conduct Inspection
Prepare
Inspection
Report
Reject the
Application
Issue
Registration
Certificate
Download
Registration
Certificate
End
Offline
Online – Department system
Online – Single Window Portal (SWP)
SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
Allot Registration
Certificate Number
Complete Payment of
Requisite Fees & Submit
the Application
SMS & Email Alert Sent to the Department Official
Any Clarifications Required?
No
Yes
Within 3 days
Registration
Certificate
Were the Inspection and Documents Satisfactory?
Yes
No
Functional Specification Document
311
Annexure-I Major Categories and Division
Sl No Major Categories Division
1 A= Agriculture, forestry and fishing
01= Crop and animal production, hunting and related service activities
02= Forestry and logging
03= Fishing and aquaculture
2 B= Mining and quarrying
05= Mining of coal and lignite
06= Extraction of crude petroleum and natural gas
07= Mining of metal ores
08= Other mining and quarrying
09= Mining support service activities
3 C= Manufacturing
10= Manufacture of food products
11= Manufacture of beverages
12= Manufacture of tobacco products
13= Manufacture of textiles
14= Manufacture of wearing apparel
15= Manufacture of leather and related products
16= Manufacture of wood and products of wood and cork, except furniture; manufacture of articles of straw and plaiting materials
17= Manufacture of paper and paper products
18= Printing and reproduction of recorded media
19= Manufacture of coke and refined petroleum products
Functional Specification Document
312
Sl No Major Categories Division
20= Manufacture of chemicals and chemical products
21= Manufacture of pharmaceuticals, medicinal chemical and botanical products
22= Manufacture of rubber and plastics products
23= Manufacture of other non-metallic mineral products
24= Manufacture of basic metals
25= Manufacture of fabricated metal products, except machinery and equipment
26= Manufacture of computer, electronic and optical products
27= Manufacture of electrical equipment
28= Manufacture of machinery and equipment n.e.c.
29= Manufacture of motor vehicles, trailers and semi-trailers
30= Manufacture of other transport equipment
31= Manufacture of furniture
32= Other manufacturing
33= Repair and installation of machinery and equipment
4 D= Electricity, gas, steam and air conditioning supply
35= Electricity, gas, steam and air conditioning supply
5 E= Water supply; sewerage, waste management and remediation activities
36= Water collection, treatment and supply
37= Sewerage
38= Waste collection, treatment and disposal activities; materials recovery
39= Remediation activities and other waste management services
Functional Specification Document
313
Sl No Major Categories Division
6 F= Construction
41= Construction of buildings
42= Civil engineering
43= Specialized construction activities
7 G= Wholesale and retail trade; repair of motor vehicles and motorcycles
45= Wholesale and retail trade and repair of motor vehicles and motorcycles
46= Wholesale trade, except of motor vehicles and motorcycles
47= Retail trade, except of motor vehicles and motorcycles
8 H= Transportation and storage
49= Land transport and transport via pipelines
50= Water transport
51= Air transport
52= Warehousing and support activities for transportation
53= Postal and courier activities
9 I= Accommodation and Food service activities
55= Accommodation
56= Food and beverage service activities
10 J= Information and communication
58= Publishing activities
59= Motion picture, video and television programme production, sound recording and music publishing activities
60= Broadcasting and programming activities
61= Telecommunications
62= Computer programming, consultancy and related activities
63= Information service activities
Functional Specification Document
314
Sl No Major Categories Division
11 K= Financial and insurance activities
64= Financial service activities, except insurance and pension funding
65= Insurance, reinsurance and pension funding, except compulsory social Security
66= Other financial activities
12 L= Real estate activities 68= Real estate activities
13 M= Professional, scientific and technical activities
69= Legal and accounting activities
70= Activities of head offices; management consultancy activities
71= Architecture and engineering activities; technical testing and analysis
72= Scientific research and development
73= Advertising and market research
74= Other professional, scientific and technical activities
75= Veterinary activities
14 N= Administrative and support service activities
77= Rental and leasing activities
78= Employment activities
79= Travel agency, tour operator and other reservation service activities
80= Security and investigation activities
81= Services to buildings and landscape activities
82= Office administrative, office support and other business support activities
15 O= Public administration and defence; compulsory social security
84= Public administration and defence; compulsory social security
16 P= Education 85= Education
Functional Specification Document
315
Sl No Major Categories Division
17 Q= Human health and social work activities
86= Human health activities
87= Residential care activities
88= Social work activities without accommodation
18 R= Arts, entertainment and recreation
90= Creative, arts and entertainment activities
91= Libraries, archives, museums and other cultural activities
92= Gambling and betting activities
93= Sports activities and amusement and recreation activities
19 S= Other service activities
94= Activities of membership organizations
95= Repair of computers and personal and household goods
96= Other personal service activities
20
T= Activities of households as employers; undifferentiated goods- and services producing activities of households for own use
97= Activities of households as employers of domestic personnel
98= Undifferentiated goods- and services-producing activities of private households for own use
21 U= Activities of extraterritorial organizations and bodies
99= Activities of extraterritorial organizations and bodies
Functional Specification Document
316
Annexure-II Visa Type
Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
6. Conference / Seminar / Meeting
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
317
2. Pre-Operation Services
S.
No. Clearances/ Services Competent Authority
1.
Compliance Certificate for Multi-
Storied Building (MSB) TNFRS
2. Fire License- MSB TNFRS
3. Fire License- Non -MSB TNFRS
4. Low Tension (LT)- New Service
Tamil Nadu Generation and Distribution
Corporation Limited (TANGEDCO)
5. New trade license request Commissionerate of Municipal Administration
6. New trade license request Directorate of Town Panchayats
7. New trade license request Greater Chennai Corporation
8.
Grant of Authorization under Bio-
Medical Waste Management Rules,
2016.
TNPCB
9.
Registration under Plastic Waste
Management (Amendment) Rules,
2018.
TNPCB
10.
Authorization under Hazardous and
Other Wastes (Management and
Transboundary Movement) Rules,
2016
TNPCB
11.
Registration for Consent to Operate
(CTO) TNPCB
12. CTO After CTE TNPCB
13. CTO Expansion TNPCB
14. Safety Certificate TNEI
15. Issue of Trade License RD&PR
16.
Registration under Tamil Nadu
Catering Establishments Act, 1958 Labour Department
17.
Renewal under Tamil Nadu Catering
Establishments Act, 1958
Labour Department
18.
The Tamil Nadu Catering
Establishments Act, 1958-
Amendment
Labour Department
19.
The Tamil Nadu Catering
Establishments Act, 1958- Closure
Labour Department
20.
Registration of Principal Employer
under Migrant Workmen (Regulation
Labour Department
Functional Specification Document
318
S.
No. Clearances/ Services Competent Authority
of Employment and Conditions of
Service) Act, 1979
21.
Licence for Contractor under Migrant
Workmen (Regulation of
Employment and Conditions of
Service) Act, 1979
Labour Department
22.
Registration of Principal Employer
under Contract Labour Act
Labour Department
23.
Licence for Contractor under
Contract Labour Act
Labour Department
Pre-Operation Combined Application Form (CAF) for Pre-Operation
Services Sl.
No. Fields Remarks
Project Information
1.0 Details of Industrial Unit (Proposed to
be set-up)
1.1 Name of the Industrial Unit Auto populated from CAF Pre-Establishment
S.No.1.1
1.2 Address of the Industrial Unit
1.2.1 Survey Field (SF) Number/ Re-Survey
(RS) Number
Auto populated from CAF Pre-Establishment
S.No.1.2.1
1.2.2 Revenue Village Name Auto populated from CAF Pre-Establishment
S.No.1.2.2
1.2.3 Local Body Type Auto populated from CAF Pre-Establishment
S.No.1.2.3
1.2.4 Local Body Name Auto populated from CAF Pre-Establishment
S.No.1.2.4
1.2.5 Ward Number Auto populated from CAF Pre-Establishment
S.No.1.2.5
1.2.6 Door Number/ Plot Number Auto populated from CAF Pre-Establishment
S.No.1.2.6
1.2.7 Street/ Road Auto populated from CAF Pre-Establishment
S.No.1.2.7
1.2.8 Area/ Locality Auto populated from CAF Pre-Establishment
S.No.1.2.8
1.2.9 Village / Town/ City Auto populated from CAF Pre-Establishment
S.No.1.2.9
1.2.10 Taluk Name Auto populated from CAF Pre-Establishment
S.No.1.2.10
1.2.11 District Auto populated from CAF Pre-Establishment
S.No.1.2.11
1.2.12 State Auto populated from CAF Pre-Establishment
S.No.1.2.12
1.2.13 Country Auto populated from CAF Pre-Establishment
S.No.1.2.13
1.2.14 Pin code Auto populated from CAF Pre-Establishment
S.No.1.2.14
1.3 Contact details of the Industrial Unit
1.3.1 Telephone Number with STD code Auto populated from CAF Pre-Establishment
S.No.1.3.1
Functional Specification Document
319
Sl.
No. Fields Remarks
1.3.2 Fax Number with STD code Auto populated from CAF Pre-Establishment
S.No.1.3.2
1.3.3 Mobile Number: Auto populated from CAF Pre-Establishment
S.No.1.3.3
1.3.4 e-mail Address: Auto populated from CAF Pre-Establishment
S.No.1.3.4
1.3.5 Website Address: Auto populated from CAF Pre-Establishment
S.No.1.3.5
1.4 Nature of Organization Auto populated from CAF Pre-Establishment
S.No.1.4 Proprietary Partnership Private Limited Public Limited Co-Operative Others
1.5 Registration Number issued by
Registrar of Companies (ROC)
Auto populated from CAF Pre-Establishment
S.No.1.5
1.6 Other Registration Details (please fill
the relevant registration details)
1.6.1 Foreign Investment Promotion Board
(FIPB) / Reserve Bank of India (RBI)
Approval Number [ Issued Date /
Expiry Date]
Auto populated from CAF Pre-Establishment
S.No.1.6.1
1.6.2 Industrial Entrepreneurs Memorandum
Number [Issued Date / Expiry Date]
Auto populated from CAF Pre-Establishment
S.No.1.6.2
1.7 Proposed date of commencement of
commercial production:
Auto populated from CAF Pre-Establishment
S.No.1.8
2.0 Details of Project Promoter(s)
2.1 Name of the Promoter (s) Auto populated from CAF Pre-Establishment
S.No.2.1
2.2 Designation of the Promoter (s) (if
applicable)
Auto populated from CAF Pre-Establishment
S.No.2.2
2.3 Address of the Promoter (s)
2.3.1 Door Number/ Plot Number Auto populated from CAF Pre-Establishment
S.No.2.3.1
2.3.2 Street/ Road Auto populated from CAF Pre-Establishment
S.No.2.3.2
2.3.3 Area/ Locality Auto populated from CAF Pre-Establishment
S.No.2.3.3
2.3.4 Village / Town/ City Auto populated from CAF Pre-Establishment
S.No.2.3.4
2.3.5 District Auto populated from CAF Pre-Establishment
S.No.2.3.5
2.3.6 State Auto populated from CAF Pre-Establishment
S.No.2.3.6
2.3.7 Country Auto populated from CAF Pre-Establishment
S.No.2.3.7
2.3.8 Pin code Auto populated from CAF Pre-Establishment
S.No.2.3.8
2.4 Contact details of the Project
Promoter(s)
2.4.1 Telephone Number with ISD and STD
code
Auto populated from CAF Pre-Establishment
S.No.2.4.1
Functional Specification Document
320
Sl.
No. Fields Remarks
2.4.2 Fax Number with STD code Auto populated from CAF Pre-Establishment
S.No.2.4.2
2.4.3 Mobile Number: Auto populated from CAF Pre-Establishment
S.No.2.4.3
2.4.4 e-mail Address: Auto populated from CAF Pre-Establishment
S.No.2.4.4
3.0 Details of Project Investment and
Finance
3.1 Details of Estimated Project Cost (INR
Crores)
3.1.1 Land Auto populated from CAF Pre-Establishment
S.No.3.1.1
3.1.2 Building Auto populated from CAF Pre-Establishment
S.No.3.1.2
3.1.3 Plant and Machinery - Imported
(Landed Cost)
Auto populated from CAF Pre-Establishment
S.No.3.1.3
3.1.4 Plant and Machinery - Indigenous Auto populated from CAF Pre-Establishment
S.No.3.1.4
3.1.5 Miscellaneous Assets Auto populated from CAF Pre-Establishment
S.No.3.1.5
3.1.6 Contingencies, etc., Auto populated from CAF Pre-Establishment
S.No.3.1.6
3.1.7 Others (Please Specify) Auto populated from CAF Pre-Establishment
S.No.3.1.7
3.1.8 TOTAL
3.2 Means of Finance (INR Crores)
3.2.1 Equity from Promoters - Domestic Auto populated from CAF Pre-Establishment
S.No.3.2.1
3.2.2 Equity from Promoters - Foreign Auto populated from CAF Pre-Establishment
S.No.3.2.2
3.2.3 Loan from Financial Institutions Auto populated from CAF Pre-Establishment
S.No.3.2.3
3.2.4 Others (Please Specify) Auto populated from CAF Pre-Establishment
S.No.3.2.4
3.2.5 Estimated Project Cost Total
4.0 Details of Employment
4.1 Skilled Labour Auto populated from CAF Pre-Establishment
S.No.4.1
4.2 Unskilled Labour Auto populated from CAF Pre-Establishment
S.No.4.2
4.3 Supervisory Auto populated from CAF Pre-Establishment
S.No.4.3
4.4 Total Number of Employees Auto populated from CAF Pre-Establishment
S.No.4.4
4.5 Number of Contract Employees Auto populated from CAF Pre-Establishment
S.No.4.5
4.6 Maximum number of workers proposed
to be employed in the factory on any
one day
Auto populated from CAF Pre-Establishment
S.No.4.6
5.0 Details of Manufacturing
5.1 Brief description of process technology
used along with a flow chart (to be
enclosed)
Auto populated from CAF Pre-Establishment
S.No.5.1
Flow chart (Please enclose a flow chart
in a separate sheet)
Functional Specification Document
321
Sl.
No. Fields Remarks
5.2 Do you have any foreign technical
collaboration?
Auto populated from CAF Pre-Establishment
S.No.5.2
5.3 Whether the factory will be engaged in
Dangerous Operations as indicated
under rule 95 of Tamil Nadu Factory
Rules 1950?
Auto populated from CAF Pre-Establishment
S.No.5.3
5.4 Line of manufacture
5.4.1 Description of Item Auto populated from CAF Pre-Establishment
S.No.5.4.1
5.4.2 Installed Capacity Auto populated from CAF Pre-Establishment
S.No.5.4.2
5.5 Raw Material Consumption
5.5.1 Description of Item Auto populated from CAF Pre-Establishment
S.No.5.5.1
6.0 Details of Energy Consumption and
Power requirement
6.1 Source of Energy
6.1.1 Captive Generation ( in kVA ) Auto populated from CAF Pre-Establishment
S.No.6.1.1
6.1.2 Tamil Nadu Generation and
Distribution Corporation Limited
(TANGEDCO) Supply ( in kVA )
Auto populated from CAF Pre-Establishment
S.No.6.1.2
6.2 Power Requirements from TANGEDCO
6.2.1 Permanent (production phase, in kVA ) Auto populated from CAF Pre-Establishment
S.No.6.2.2
6.2.2 Voltage rating at which HT supply is
required:
Auto populated from CAF Pre-Establishment
S.No.6.2.3
6.3 If captive power, fuel used for
generation
6.3.1 Fuel Type Auto populated from CAF Pre-Establishment
S.No.6.3.1 Coal Oil / Diesel Wood Wind Solar Others (Please Specify)
7 Details of Water Requirement
7.1 Industrial Use (Kilo Litres per Day) Auto populated from CAF Pre-Establishment
S.No.7.1
7.2 Domestic (Kilo Litres per Day) Auto populated from CAF Pre-Establishment
S.No.7.2
8 Other Details
8.1 PAN Auto populated from CAF Pre-Establishment
S.No.8.1
Functional Specification Document
322
2.1 Compliance Certificate for MSB from TNFRS
Online Application Form
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Project Y
NOC Reference Number from DFRS Y Alpha Numeric
Planning Permission Approval Number
from Competent Authority (Local body, CMDA etc.)
Y Alpha Numeric
1 Building and address details
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number separated by commas
Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pin code Y Numeric
Pin code start with 6 and 6 digit alone
Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and Special Characters
Y
3 Number of floors with floor area
3.1 Plot Area (area in sq.m) Y Numeric
3.2 Basement (area in sq.m) Y Numeric
3.3 Ground floor (area in sq.m) Y Numeric
3.4 Mezzanine (area in sq.m) Y Numeric
3.5 Floor Details Areas of all the floors to be captured based on the value entered in 3.5
Floor area (in sq.m) N Numeric
3.6 Height of the building (in metres) Y Numeric
Functional Specification Document
323
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
3.7 Entrance width (in metres) Y Numeric
3.8 Approach road width (in metres) Y Numeric
4 Staircase details/ Means of Escape
4.1 Staircase Details Width of all the staircases to be captured based on the value entered in 4.2
Staircase Location N Alpha Numeric
Staircase width (in m) N Numeric
Means of Escape N Dropdown
Select from Emergency Exit/ Normal Usage
5 No. of lifts and capacity of each, availability of service staircase,
service lift etc. should be mentioned
5.1 Lift Details Capacities of all the lifts to be captured based on the value entered in 5.1
Lift Location N Alpha Numeric
Lift Occupancy (in person) N Numeric
Lift Capacity (in kgs) N Numeric
6 Canteen details
6.1 Nature of Occupancy Y Dropdown
Select ( Educational /
Assembly / Institutional / Office / Residential)
6.2 Total number of canteens Y Numeric
6.3 Canteen Locality Y Dropdown Select (outside building/
within building)
6.4 Floors (this filed generates only if the response to 6.3 is within building)
Y Alpha Numeric Provide list of canteen existing floors separated by comma
6.5 LPG Cylinders count Y Numeric
6.6 Total occupancy (no of persons) Y Numeric
6.7 Parking area (in sq.m) Y Numeric
6.8 Sprinklers Y Dropdown Select 'Proposed'/'Not
Applicable'
6.9 Exposure hazard Y Dropdown Select 'Yes'/'No'
7 Fire resistance of Infrastructure
7.1 Fire resistance of construction Y Dropdown
Select from the drop down list
(1 hours, 2 hours, 3 hours and 4 hours)
7.2 Self-closing fire/smoke check doors (Select 'Proposed'/ 'Not applicable')
Y Dropdown Select Not Applicable/ Proposed
Functional Specification Document
324
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
7.3 Electrical Panels Y Dropdown Select Applicable/ Non Applicable
The following fields will get active if the
response to 7.2 is “Applicable”
Fire Door Details (button to add details of multiple fire doors)
Door Name N Alpha Numeric
Door Location N Alpha Numeric
Width (in metres) N Alpha Numeric
Fire resistance of the door N Dropdown Select 'Proposed'/ 'Not applicable'
Partitions Y Dropdown Select 'Proposed'/ 'Not applicable'
Type of material Y Alpha Numeric
Fire resistance of False Ceiling Y Dropdown Select 'Proposed'/ 'Not applicable'
Lining for air-conditioning ducts Y Dropdown Select 'Proposed'/ 'Not
applicable'
Insulation for air-conditioning ducts Y Dropdown Select 'Proposed'/ 'Not
applicable'
Fire Resistance of Panelling Y Dropdown Select 'Proposed'/ 'Not applicable'
7.4 Enclosures for panels for electrical
switches etc., Y Dropdown
Select 'Proposed'/ 'Not
applicable'
7.5 Access doors to such enclosures Y Dropdown Select 'Proposed'/ 'Not applicable'
8 Compartmentation details
8.1 Ventilation Y Dropdown Select Natural ventilation/ Mechanical Ventilation
8.2 Compartmentation Y Dropdown Select 'Proposed'/ 'Not applicable'
8.3 Following details to be captures if the response to 8.1 ia “Proposed” (button to add details of multiple fire doors)
Partition location N Alpha Numeric
Size of partition (in sq.m) N Numeric
Functional Specification Document
325
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
9 Means of Entry
9.1 Entry Details (button to add details of multiple fire doors)
Entry Location N Alpha Numeric
Entry Width (in m) N Numeric
10 Other Safety Measures
10.1 Electrical installations Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.2 Type of installation (This field should activate if the response to 10.1 is “Proposed”)
Y Dropdown Select ‘Concealed wiring/Open wiring’
10.3 Alternate lighting arrangements Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.4 Back up timing (in hours) (This field should activate if the response to 10.3 is
“Proposed”)
Y Drop down (separate for
hrs. and minutes) 24 hrs. time framework
10.5 Room air conditioners Y Dropdown
Select 'Proposed'/ 'Not
applicable'
10.6 Type of air conditioner (This field should activate if the response to 10.5 is
“Proposed”)
Y Dropdown Select from the drop down list (Cassette, Centralized, Split
and Window)
11 Fire protection
11.1 Lighting protections Y Dropdown
Select 'Proposed'/ 'Not applicable'
11.2 Hose Reel Y Dropdown Select Yes or No
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.3 Hose reel with Down comer system Y Dropdown
Select 'Proposed'/ 'Not
applicable'
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.4 Hose reel with Wetriser system Y Dropdown
Select 'Proposed'/ 'Not applicable'
Functional Specification Document
326
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.5 Yard hydrant system Y Dropdown Select 'Proposed'/ 'Not applicable'
11.6 Manual Call Point N Dropdown Select 'Proposed'/ 'Not
applicable'
11.7 Portable fire extinguisher Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.8 Fire extinguishers Details (Fields to activate if the response to 11.7 is “Proposed”)
N Button to add multiple details on fire extinguisher
Type of Fire Extinguisher N Dropdown Select (ABC, CO2, DCP, Foam, Water CO2)
Capacity in kg N Numeric
Quantity N Numeric
11.9 Fire service inlet N Dropdown Select 'Proposed'/ 'Not
applicable'
11.10 Automatic sprinklers system Y Dropdown Select 'Proposed'/ 'Not applicable'
11.11 Smoke exhauster Y Dropdown Select 'Proposed'/ 'Not applicable'
11.12 Water curtains Y Dropdown Select 'Proposed'/ 'Not applicable'
11.13 Automatic Alarm system Y Dropdown Select 'Proposed'/ 'Not applicable'
12 Fire pumps details
12.1 Electrical Details
Electrical Pump Number N Numeric
Capacity of main electrical pump (in LPM) N Numeric
12.2 Diesel Details
Diesel Pump Number N Numeric
Capacity of diesel driven pump (in LPM) N Numeric
12.3 Jockey Details
Jockey Pump Number N Numeric
Capacity of jockey pump (in LPM) N Numeric
Functional Specification Document
327
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
12.4 Terrace Details
Terrace Pump Number N Numeric
Capacity of terrace pumps (in LPM) N Numeric
12.5 Fire Pump with Separate Generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
12.6 Storage of diesel (in litres) Y Numeric
13 Communication system
13.1 Communication system Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the
response in 13.1 is “Proposed”
Mode of communication Y Dropdown Select 'Wired'/'Wireless'
Public address system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Inter-communication system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Illuminated signs Y Dropdown
Select 'Proposed'/ 'Not
applicable'
13.2 Maintenance of fire protection installation equipment
Y Dropdown Select 'Proposed'/ 'Not applicable'
Equipment manufacturer name Y Alpha Numeric
Field to activate if the response in 13.2 is “Proposed”
Equipment manufacturer address Y Alpha Numeric
Field to activate if the response in 13.2 is “Proposed”
13.3 Fire-fighting training to staff Y Dropdown
Select 'Proposed'/ 'Not applicable'
13.4 Details of licenses Y Dropdown
Select 'Applied/Issued/Not
Applicable’
License Number Y Alpha Numeric
Field to activate if the
response in 13.4 is “Issued”
License issued date N DD/MM/YY
14 Details of generator
14.1 Have you provided generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the response in 14.1 is “Proposed”
Functional Specification Document
328
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
H.P/KVA of generator Y Numeric
Quantity of diesel furnace oil stored (in Litre)
Y Numeric
Whether proper license obtained for such storage
Y Dropdown Select 'Yes' / 'No'
15 Extent of site and set-back around
the building on all four directions (to be specified separately)
15.1 North (in metres) Y Numeric
15.2 South (in metres) Y Numeric
15.3 East (in metres) Y Numeric
15.4 West (in metres) Y Numeric
16 Fire lift details
16.1 Fire lift details (button to add multiple fire
lift details) N
Location of fire lift N Alpha Numeric
Alternate power supply for fire lift N Dropdown
Select- Feeder line /
Generator
Capacity (in Kgs) N Numeric
Occupancy (in persons) N Numeric
16.2 Whether alternate power supply is available for fire lifts, emergency lights
and pumps of wetriser (their rated capacity)
Y Dropdown Select 'Yes' / 'No'
Rated capacity of Alternate Power Supply (Volts)
N Numeric
16.3 Whether fire safety officer is available
round the clock? Y Dropdown Select 'Yes' / 'No'
Whether his subordinates are trained by the local fire services?
N Dropdown
Select 'Yes' / 'No' (This field to
activate only if the response to 16.5 is “Yes”)
16.4 Whether fire drill has been conducted and joint evacuation drill has been conducted by the security officer and the local fire service?
Y Dropdown Select 'Yes' / 'No'
Functional Specification Document
329
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
17 Details of present inspections to comply table 7in part IV of NBC of India 2016 Water supply details
17.1 Water Supply
Terrace Tank Details (Button to add multiple terrace tank details)
Terrace tank Location N Alpha Numeric
Terrace tank capacity (in litres) N Numeric
Underground Tank Details (Button to add multiple terrace tank details)
Underground tank Location N Alpha Numeric
Underground tank capacity (in litres) N Numeric
17.2 Fire Buckets with Stand Y Dropdown Select 'Proposed'/ 'Not applicable'
17.3 Number of Fire Buckets Y Numeric Field to activate if the response to 17.2 is “Proposed”
18 Water Supply Details
18.1 Borewell N Dropdown Select Yes/No
18.2 Well N Dropdown Select Yes/No
18.3 Water Mains N Dropdown Select Yes/No
18.4 Tanker N Dropdown Select Yes/No
Checklist of Supporting Documents S. No. Document
1 Requisition Letter addressed to Approving Authority with the signature of authorised signatory.
2 Copy of NOC received during Pre Establishment
3 Copy of Ownership proof or rental or lease agreement
4 Copy of approved building plan from Competent Authority (Local Body/ DTCP/ CMDA)
Functional Specification Document
330
Process Work Flow
Procedure for obtaining Fire Compliance Certificate for Multi Storied Buildings (MSB)
Deputy
Directo
r,
HeadQ
uart
ers
(D
D-H
Q)
Applicant
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Join
t D
irecto
r (J
D)/
Deputy
D
irecto
r(D
D)
Dis
tric
t O
ffic
er
(DO
)/
Assis
tant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed compliance certificate
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Any clarifications required? Forward
comments /Queries to Director for
approval
Yes
Forward application to
concerned JD/DD
No
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert DD HQ
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to DO/
ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed Fire compliance Certificate
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to DD HQ
Scrutinize the Application, and
Documents
Review Queries
Raise Queries
Any clarifications required?
No
Yes
Scrutinize the Application, and
Documents
Forward application to
concerned DO/ADO
SMS Alert Director
SMS Alert to Director
SMS Alert to JD/DD
Scrutinize the Application, and
Documents
SMS Alert to DO/ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to JD/DD
Reviewobservations on inspection report
Forward to Director
SMS Alert to JD/DD
SMS Alert to Applicant
SMS Alert Director
Legend
Offline
Online – Single Window Portal (SWP)
Functional Specification Document
331
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to DD HQ
2 Level 2 Deputy Director, Headquarters (DD HQ)
Review application and send queries to Director for approval
3 Level 3 Director Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the
application
4 Level 4 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO/ADO
5 Level 5 District Officer (DO)/ Assistant District
Officer (ADO)
Allot inspection date and forward the
application offline to SFO
6 Level 6 Station Fire Officer (SFO) Inspect the building and prepare inspection report offline and forward to DO/ADO
7 Level 7 District Officer (DO)/ Assistant District Officer (ADO)
Populate online inspection report and forward to JD/DD
8 Level 8 Zonal Joint Director (JD)/Deputy
Director (DD)
Review and forward observations on
inspection report to Director
9 Approval Authority Director Approves/Rejects Within 30 days from date of receipt of documents/application
Functional Specification Document
332
2.2 Fire License for MSB from TNFRS
Online Application Form
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Project Y
1 Building and address details
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number
separated by commas Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pincode Y Numeric
Pin code start with 6 and 6 digit alone
Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and Special Characters
Y
3 Number of floors with floor area
3.1 Plot Area (area in sq.m) Y Numeric
3.2 Basement (area in sq.m) Y Numeric
3.3 Ground floor (area in sq.m) Y Numeric
3.4 Mezzanine (area in sq.m) Y Numeric
3.5 Floor Details Areas of all the floors to be
captured based on the value entered in 3.5
Floor area (in sq.m) N Numeric
3.6 Height of the building (in metres) Y Numeric
3.7 Entrance width (in metres) Y Numeric
3.8 Approach road width (in metres) Y Numeric
4 Staircase details/ Means of Escape
4.1 Staircase Details
Functional Specification Document
333
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Staircase Location N Alpha Numeric Width of all the staircases to be captured based on the value entered in 4.2
Staircase width (in m) N Numeric
Means of Escape N Dropdown
Select from Emergency Exit/ Normal Usage
5 No. of lifts and capacity of each,
availability of service staircase, service lift etc. should be mentioned
5.1 Lift Details Capacities of all the lifts to be
captured based on the value entered in 5.1
Lift Location N Alpha Numeric
Lift Occupancy (in person) N Numeric
Lift Capacity (in kgs) N Numeric
6 Canteen details
6.1 Nature of Occupancy Y Dropdown Select ( Educational / Assembly / Institutional /
Office / Residential)
6.2 Total number of canteens Y Numeric
6.3 Canteen Locality Y Dropdown Select (outside building/ within building)
6.4 Floors (this filed generates only if the response to 6.3 is within building)
Y Alpha Numeric Provide list of canteen existing floors separated by comma
6.5 LPG Cylinders count Y Numeric
6.6 Total occupancy (no of persons) Y Numeric
6.7 Parking area (in sq.m) Y Numeric
6.8 Sprinklers Y Dropdown Select 'Proposed'/'Not Applicable'
6.9 Exposure hazard Y Dropdown Select 'Yes'/'No'
7 Fire resistance of Infrastructure
7.1 Fire resistance of construction Y Dropdown Select from the drop down list (1 hours, 2 hours, 3 hours and 4 hours)
7.2 Self-closing fire/smoke check doors (Select 'Proposed'/ 'Not applicable')
Y Dropdown Select Not Applicable/ Proposed
7.3 Electrical Panels Y Dropdown Select Applicable/ Non Applicable
Functional Specification Document
334
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
7.4 Enclosures for panels for electrical switches etc.,
Y Dropdown Select 'Proposed'/ 'Not applicable'
7.5 Access doors to such enclosures Y Dropdown Select 'Proposed'/ 'Not
applicable'
8 Compartmentation details
8.1 Ventilation Y Dropdown Select Natural ventilation/
Mechanical Ventilation
8.2 Compartmentation Y Dropdown Select 'Proposed'/ 'Not applicable'
8.3 Following details to be captures if the response to 8.1 ia “Proposed” (button to add details of multiple fire doors)
Partition location N Alpha Numeric
Size of partition (in sq.m) N Numeric
9 Means of Entry
9.1 Entry Details (button to add details of multiple fire doors)
Entry Location N Alpha Numeric
Entry Width (in m) N Numeric
10 Other Safety Measures
10.1 Electrical installations Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.2 Type of installation (This field should activate if the response to 10.1 is “Proposed”)
Y Dropdown Select ‘Concealed wiring/Open wiring’
10.3 Alternate lighting arrangements Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.4 Back up timing (in hours) (This field should activate if the response to 10.3 is
“Proposed”)
Y Drop down (separate for
hrs. and minutes) 24 hrs. time framework
10.5 Room air conditioners Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.6 Type of air conditioner (This field should activate if the response to 10.5 is “Proposed”)
Y Dropdown Select from the drop down list (Cassette, Centralized, Split and Window)
11 Fire protection
Functional Specification Document
335
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
11.1 Lighting protections Y Dropdown
Select 'Proposed'/ 'Not applicable'
11.2 Hose Reel Y Dropdown Select Yes or No
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.3 Hose reel with Down comer system Y Dropdown
Select 'Proposed'/ 'Not applicable'
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.4 Hose reel with Wetriser system Y Dropdown
Select 'Proposed'/ 'Not
applicable'
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.5 Yard hydrant system Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.6 Manual Call Point N Dropdown Select 'Proposed'/ 'Not applicable'
11.7 Portable fire extinguisher Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.8 Fire extinguishers Details (Fields to activate if the response to 11.7 is “Proposed”)
N Button to add multiple details
on fire extinguisher
Type of Fire Extinguisher N Dropdown Select (ABC, CO2, DCP, Foam, Water CO2)
Capacity in kg N Numeric
Quantity N Numeric
11.9 Fire service inlet N Dropdown Select 'Proposed'/ 'Not applicable'
11.10 Automatic sprinklers system Y Dropdown Select 'Proposed'/ 'Not applicable'
11.11 Smoke exhauster Y Dropdown Select 'Proposed'/ 'Not applicable'
Functional Specification Document
336
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
11.12 Water curtains Y Dropdown Select 'Proposed'/ 'Not applicable'
11.13 Automatic Alarm system Y Dropdown Select 'Proposed'/ 'Not
applicable'
12 Fire pumps details
12.1 Electrical Details
Electrical Pump Number N Numeric
Capacity of main electrical pump (in LPM) N Numeric
12.2 Diesel Details
Diesel Pump Number N Numeric
Capacity of diesel driven pump (in LPM) N Numeric
12.3 Jockey Details
Jockey Pump Number N Numeric
Capacity of jockey pump (in LPM) N Numeric
12.4 Terrace Details
Terrace Pump Number N Numeric
Capacity of terrace pumps (in LPM) N Numeric
12.5 Fire Pump with Separate Generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
12.6 Storage of diesel (in litres) Y Numeric
13 Communication system
13.1 Communication system Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the response in 13.1 is “Proposed”
Mode of communication Y Dropdown Select 'Wired'/'Wireless'
Public address system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Inter-communication system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Illuminated signs
Y Dropdown Select 'Proposed'/ 'Not applicable'
13.2 Maintenance of fire protection installation equipment
Y Dropdown Select 'Proposed'/ 'Not applicable'
Functional Specification Document
337
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Equipment manufacturer name Y Alpha Numeric
Field to activate if the response in 13.2 is “Proposed”
Equipment manufacturer address Y Alpha Numeric
Field to activate if the
response in 13.2 is “Proposed”
13.3 Fire-fighting training to staff Y Dropdown
Select 'Proposed'/ 'Not applicable'
13.4 Details of licenses Y Dropdown
Select 'Applied/Issued/Not Applicable’
License Number Y Alpha Numeric
Field to activate if the response in 13.4 is “Issued”
License issued date N DD/MM/YY
14 Details of generator
14.1 Have you provided generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the
response in 14.1 is “Proposed”
H.P/KVA of generator Y Numeric
Quantity of diesel furnace oil stored (in Litre)
Y Numeric
Whether proper license obtained for such storage
Y Dropdown Select 'Yes' / 'No'
15 Extent of site and set-back around the building on all four directions (to be specified separately)
15.1 North (in metres) Y Numeric
15.2 South (in metres) Y Numeric
15.3 East (in metres) Y Numeric
15.4 West (in metres) Y Numeric
16 Fire lift details
16.1 Fire lift details (button to add multiple fire lift details)
N
Location of fire lift N Alpha Numeric
Alternate power supply for fire lift N Dropdown
Select- Feeder line / Generator
Capacity (in Kgs) N Numeric
Occupancy (in persons) N Numeric
Functional Specification Document
338
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
16.2 Whether alternate power supply is available for fire lifts, emergency lights and pumps of wet riser (their rated capacity)
Y Dropdown Select 'Yes' / 'No'
Rated capacity of Alternate Power Supply (Volts)
N Numeric
16.3 Whether fire safety officer is available round the clock?
Y Dropdown Select 'Yes' / 'No'
Whether his subordinates are trained by the local fire services?
N Dropdown Select 'Yes' / 'No' (This field to activate only if the response to 16.5 is “Yes”)
16.4 Whether fire drill has been conducted and joint evacuation drill has been conducted
by the security officer and the local fire service?
Y Dropdown Select 'Yes' / 'No'
17 Details of present inspections to comply table 7in part IV of NBC of India 2016 Water supply details
17.1 Water Supply
Terrace Tank Details (Button to add multiple terrace tank details)
Terrace tank Location N Alpha Numeric
Terrace tank capacity (in litres) N Numeric
Underground Tank Details (Button to add multiple terrace tank details)
Underground tank Location N Alpha Numeric
Underground tank capacity (in litres) N Numeric
17.2 Fire Buckets with Stand Y Dropdown Select 'Proposed'/ 'Not applicable'
17.3 Number of Fire Buckets Y Numeric Field to activate if the response to 17.2 is “Proposed”
18 Water Supply Details
18.1 Borewell N Dropdown Select Yes/No
18.2 Well N Dropdown Select Yes/No
18.3 Water Mains N Dropdown Select Yes/No
Functional Specification Document
339
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
18.4 Tanker N Dropdown Select Yes/No
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Requisition Letter addressed to Approving Authority with the signature of authorised signatory. Y
2 Copy of NOC received during Pre Establishment N
3 Copy of Ownership proof or rental or lease agreement N
4 Copy of approved building plan from Competent Authority (Local Body/ DTCP/ CMDA) Y
Functional Specification Document
340
Process Work Flow
Procedure for obtaining Fire License for Multi Storied Buildings (MSB)
Deputy
Directo
r,
HeadQ
uart
ers
(D
D-H
Q)
Applicant
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Join
t D
irecto
r (J
D)/
Deputy
D
irecto
r(D
D)
Dis
tric
t O
ffic
er
(DO
)/
Assis
tant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed certificate
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Any clarifications required? Forward
comments /Queries to Director for
approval
Yes
Forward application to
concerned JD/DD
No
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert DD HQ
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to DO/
ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed Fire License
Certificate
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to DD HQ
Scrutinize the Application, and
Documents
Review Queries
Raise Queries
Any clarifications required?
No
Yes
Scrutinize the Application, and
Documents
Forward application to
concerned DO/ADO
SMS Alert Director
SMS Alert to Director
SMS Alert to JD/DD
Scrutinize the Application, and
Documents
SMS Alert to DO/ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to JD/DD
Reviewobservations on inspection report
Forward to Director
SMS Alert to JD/DD
SMS Alert to Applicant
SMS Alert Director
Legend
Offline
Online – Single Window Portal (SWP)
Functional Specification Document
341
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to DD HQ
2 Level 2 Deputy Director, Headquarters (DD HQ)
Review application and send queries to Director for approval
3 Level 3 Director Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the
application
4 Level 4 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO/ADO
5 Level 5 District Officer (DO)/ Assistant
District Officer (ADO)
Allot inspection date and forward the
application offline to SFO
6 Level 6 Station Fire Officer (SFO) Inspect the building and prepare inspection report offline and forward to DO/ADO
7 Level 7 District Officer (DO)/ Assistant District Officer (ADO)
Populate online inspection report and forward to JD/DD
8 Level 8 Zonal Joint Director (JD)/Deputy Director (DD)
Review and forward observations on inspection report to Director
9 Approval Authority Director Approves/Rejects Within 30 days from date of receipt of documents/application
Functional Specification Document
342
2.3 Fire License for Non-MSB from TNFRS
Online Application Form
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Project Y
1 Premises number and name of the building
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number separated by commas
Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pincode Y Numeric
Pin code start with 6 and 6 digit alone
Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and Special Characters
Y
3 Occupant details
3.1 Name of the Firm or Company or Business or Factory
Y
3.2 Owner Type Y Dropdown Select Own/Rental
Name of the Proprietor/Owner Y Alpha Numeric
If the response to 3.2 is
“Own”
Name of Rental / Leased Owner Name Y Alpha Numeric
If the response to 3.2 is “Rental”
4 Description
4.1 Nature of business, trade or process Y Alpha Numeric
4.2 No. of storage rooms Y Numeric
Functional Specification Document
343
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
4.3 Floor Details
Button to add details of multiple floors.
Quantity of load stored (in kgs) N Numeric
Area of the floor (in sq.ft) N Numeric
4.4 Total Plot Area (sq.ft) Y Numeric
4.5 Total Constructed Area (sq.ft) Y Numeric
4.6 Commodities already licensed together with quantities (by municipality, state or central Government) state license number
Y Dropdown Select 'To be provided' / 'Provided'
4.7 License no. Y Alpha Numeric Field to activate if the response to 4.6 is “Provided”
4.8 Date of issue Y DD/MM/YY
4.9 Trade business or commodities disapproved with reasons any
Y Dropdown Select-Yes/No
4.10 Reason for disapproval N Alpha Numeric
5 Building
5.1 Construction features (Fire resistance of
the building in hours) Y Dropdown Select from the drop down list
6 General
6.1 Fire Risk Level Y Dropdown Select Low/Medium/ High
7 Particulars
7.1 Number of storeys Y Numeric
7.2 Number of basements Y Numeric
7.3 Walls Y Dropdown Select bricks/timber
7.4 Doors Y Dropdown Select Iron/Wood
7.5 Windows Y Dropdown Select Grilled/Open
7.6 Verandas Y Dropdown Select Yes/No
7.7 Balconies Y Dropdown Select Yes/No
7.8 Floors Y Dropdown Select cement/ marble/tiles
7.9 False Ceiling Y Dropdown Select Yes/No
7.10 Roof (or Terrace) Y Dropdown Select RCC/Wooden
7.11 Number of staircases and position enclosed or open :
Button to add details for multiple staircases
Stair Case no. N Numeric
Type of staircase N Dropdown
Functional Specification Document
344
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
7.12 Maximum height of roofing (metre) Y Numeric
7.13 Other occupants within immediate 20 metres / all around the building
Y Dropdown
Option to select multiple options from the list:
Departmental Stores, factories, godowns, hospitals, hotel, office, residences,
schools, shops, workshops
8 Observation
9.1 Width of road / street / lane Y Numeric
9.2 Accessibility for Fire engines Y Dropdown Select 'Yes'/'No'
9 Side Set Back
9.1 North (in metres) Y Numeric
9.2 South (in metres) Y Numeric
9.3 East (in metres) Y Numeric
9.4 West (in metres) Y Numeric
10 Nearest means of communication
10.1 Telephone Y Numeric
10.2 Alternative telephone N Numeric
10.3 Contact number of fire station Y Numeric
10.4 Contact number of police chowki or station
N Numeric
11 Installed fire-fighting equipment
11.1 Number of Hose reel N Numeric
11.2 Number of Sprinklers N Numeric
11.3 Number of Hydrant and Hose N Numeric
12 Fire detection
12.1 Water Supply
Terrace Tank Details
Terrace tank capacity (in litres) N Numeric
Underground tank Details
Underground tank capacity (in litres) N Numeric
12.2 Fire Buckets with Stand Y Dropdown
Select ‘Proposed’/ 'Not Proposed'
Functional Specification Document
345
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
12.3 Number for Fire Buckets Y Numeric
Field to activate if the response to 12.2 is “provided”
12.4 Fire detecting and alarm systems Y Dropdown
Select ‘Proposed’/ 'Not Proposed'
12.5 Watchman Y Dropdown
Select ‘Proposed’/ 'Not
Proposed'
12.6 Watchman Shifts (Select from the drop
down list) Y Dropdown
Select 24 hrs/ Day-shift and
Night-shift. Field activates If the response to 12.5 is ‘Proposed’
12.7 Number of Fire extinguishers Y Numeric
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Requisition Letter addressed to Approving Authority with the signature of authorised signatory Y
2 Copy of NOC received during Pre Establishment N
3 Copy of approved building plan from Competent Authority (Local Body/ DTCP/ CMDA) Y
4 Copy of Ownership proof or rental or lease agreement N
Functional Specification Document
346
Process Work Flow
Procedure for obtaining Fire License for Non- MSB
Join
t D
irecto
r (J
D)/
Deputy
D
irecto
r(D
D)
Applicant
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Dis
tric
t O
ffic
er
(DO
)Assis
tant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed
Certificate
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Forward application to concerned DO
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert JD/DD
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed Fire License
Certificate
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to concerned JD/DD
Review the file
Raise Queries
Any clarifications required?
Scrutinize the Application, and
Documents
Forward application to
concerned ADO
SMS Alert to DO
SMS Alert to DO
Scrutinize the Application, and
Documents
SMS Alert to ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to DO
Reviewobservations on inspection report
SMS Alert to DO
SMS Alert to Applicant
Yes
No
Legend
Offline
Online – Single Window Portal (SWP)
Functional Specification Document
347
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to concerned JD/DD
2 Level 2 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO
3 Level 3 District Officer (DO) Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the application
4 Level 4 Assistant District Officer (ADO) Allot inspection date and forward the application offline to SFO
5 Level 5 Station Fire Officer (SFO) Inspect the building and prepare
inspection report offline and forward to ADO
6 Level 6 Assistant District Officer (ADO) Populate online inspection report and forward to ADO
7 Approval Authority District Officer (DO) Approve/Reject Within 15 days from date of receipt of the application
Functional Specification Document
348
2.4 New Connection for Low Tension line from TANGEDCO
Online Application Form
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
1 General Information
1.1 District Y Dropdown Select from the list of all districts in the State of Tamil Nadu
Y
1.2 Select your circle N Dropdown
Select from the list of circles pertaining to the District selected in S.No. 1.1
1.3 Select your section N Dropdown
Select from the list of sections pertaining to
the Circle selected in S.No. 1.2
1.4 Service Category Y Dropdown
Select (Foreign Diplomats/Central Department/ Local Body
Corporation/ State Government/ Public Sector or Govt. Undertaking/Others
1.5 Type of Ownership of property where supply is required Y Dropdown
Select from Owner/Joint Property (Partner)/
Tenant with
Consent/Tenant without Consent
1.6 Is both communication address and Billing address are same?
Y Dropdown Select Yes/No
1.7 Attach Photo Y Applicant can upload the file of max. size 30 KB and of png/ jpeg format
Functional Specification Document
349
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
1.8 Applicant Name Y Alpha Numeric
1.9 Name of the Applicant's Father/ Mother/Husband
a. Relationship Y Dropdown
Select from
(Father/Mother/Husband
)
b. Name Y Alpha Numeric
2 Description of the Premises
2.1 Door. No/Name of the House Y Alpha Numeric Y
2.2 Name of the Street Y Alpha Numeric Y
2.3 Name of the Town/Village Y Alpha Numeric Y
2.4 Name of the Taluk Y Alpha Numeric Y
3 Description of the Communication Services
3.1 Door No./Name of the House Y Alpha Numeric
3.2 Name of the Street Y Alpha Numeric
3.3 Name of the Town/Village Y Alpha Numeric
3.4 Name of the Taluk Y Alpha Numeric
3.5 Mobile Number Y Numeric The applicant can only type 10 numbers
3.6 Email Address Y Alpha Numeric
3.7 Any Existing Service Connections? Y Dropdown Select Yes/No
3.8 If Yes, Details of existing service connection of the applicant
N Alpha Numeric
This field enables only if the response to 3.7 is “Yes”. Enter Consumer
number with region code
3.9 GST Number present? Y Dropdown Select Yes/No
3.10 GST Number Y Alpha Numeric
3.11 Phase Y Dropdown Select 1-phase/3-phase
3.12 Tariff Y Dropdown
Select
1. Industrial- Non-metro,
Functional Specification Document
350
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
2. Industrial- Metro,
3. Power loom, 4. Cottage Industries,
5. Commercial
3.13 Sub-Category Y Dropdown
If Industries – Metro or Industries- Non-metro,
IT Industries
Coffee Grinding (Above 12KW)
Ice Factory (Above 12KW)
Body Building Units (Above 12 KW)
Saw Mill (Above 12KW)
Rice Mills (Above 12KW)
Flour Mills (Above 12KW)
Prawn Farming (Above 12KW)
Poultry Farms (Above 12KW)
Battery Charging Units (Above 12KW)
Other industries
Common Effluent Treatment Plants (Above 12KW)
Dairy Units (Above 12KW)
Cold Storage
Carbide Industries
Steel Industries
Textile Industries
Ice Cold Beverages
Saggo Factories
Plastic Industries
Chemical Industries
Functional Specification Document
351
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
Tanneries
Lime Crushing Industry
If Power loom,
Warping
Twisting
Winding
Power loom
Brided Cord Manufacture
If Cottage Industries,
Cottage and Tiny Industries
Micro enterprises
Small gem cutting units
Sericulture
Floriculture
Dairy Units (Below 12 KW)
Coffee Grinding (Below 12 KW)
Ice Factory (Below 12 KW)
Body Building Units (Below 12 KW)
Saw mill (Below 12 KW)
Rice mills (Below 12 KW)
Flour mills (Below 12 KW)
Fish/Prawn Culture
Poultry/Bird Farming
Battery Charging Units (Below 12 KW)
Horticulture (Below 12 KW)
Waste Land Development
Laundry Works
Common Effluent Treatment Plants (Below 12 KW)
Mushroom Cultivation
Functional Specification Document
352
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
Pumping of water for the purpose of agriculture and ailed
activities
Cattle Farming
If Commercial,
Cinema Studios
Shopping Mall/Complexes
Petty Shops/Kiosks/Tea Shops
Restaurants/Small Hotels/Big Hotels
Saloons/Beauty Parlours
Advocate Office/Auditors Office/Consultant Office
Textile Stores
Sweets and Bakery Shops
Creches
Private Hospitals and Clinics
Ration Shop
Two Wheelers Show Room/service centres
Four Wheelers Show Room/service centres
Retirement Homes/Senior Citizen Homes/Old Age Homes
Advocate/Auditor/Doctors Consulting or Office Consultant rooms beyond 200 sq.ft attached to the residence of such
Professionals
Handicraft/Artisans Works using connected load exceeding 1 KW
Water Supply Agencies/Agents
Hostel
Jewellery Shops
Grinding Shops
Kalyana Mandapam/Community Hall
Provision Stores/Groceries Shops
Companies Corporate Offices
Textile Showroom/Connected Godown/Tailoring Shops
Functional Specification Document
353
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
Photo Copying Shops
Private Banks
Mutton Stall/Fish Stall
Petrol Bunk/Petrol Filling Station
Computer Center/Browsing Center/Telecom Center
Household Articles/Utensils Shops
Wine Shop
Milk Society/Milk Booth/Aavin Milk Parlour
Hardware Shop
Laboratories
Libraries
Service Apartments
Common Lighting, water supply, lift in multi-stories building/Residential Complexes having non-residential built
up area more than 25%of the total built up area
Photo Studios
Telecom Towers
Prachar Bharathi
NHAI Street Lights
Service Organization like Red Cross Society, etc
Meditation Centre
Others
Cinema Theatre
Bank/ATM Centres
Government Offices/Shops
Mansion and Lodges
3.14 Wiring Completed on Y Date Format Select the date from the calendar (DD/MM/YY)
3.15 Do you require welding? Y
3.16 Is your area under Chennai Metro? Y Dropdown Select Yes/No. This field will be enabled if the
Functional Specification Document
354
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
response to 1.1 is
“Chennai”
3.17 Select the type of building Y Dropdown
Select
1.Stilt+4 floors or Ground+3 floors and above 2.Others
Declaration
1. I Thiru/Tmty “Auto-fill as response to S.No 1.8”, “Auto-fill as response to S.No 1.9” hereby request you to supply electrical energy for the purpose of “Auto-fill as response to S.No.3.13” to the premises hereinafter described. (Note this undertaking does not preclude a separate written contract being entered into, if so desired by the Licensee or the consumer.)
2. I agree to pay for said energy, service connection charges, the deposit of such security, meter rent, as may be demanded in accordance with the scale of rates prescribed under Tamil Nadu Electricity Distribution Code, Supply Code, notifications and orders issued in this regard by Tamil Nadu
Electricity Regulatory Commission.
3. I wish to be charged under tariff under schedule of the TNERC tariff order- "LM51 for Commercial, LN 3B for Industries, LA3A2 for Powerloom, and LA3A1 for Cottage Industries.
4. I agree to take supply for “Numeric" years and utilize the energy in the premises described hereunder or outside the premises for my bonafide use
5. In case I sell or otherwise dispose of the property / vacate the premises while the supply is continued, I agree to give one Calendar month notice in writing and pay all the arrears to the Licensee. Failing such notice, I hold myself responsible for energy consumed in the premises till such notice is given to the Licensee.
4 Load Requirements
Functional Specification Document
355
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric
/ Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from
Pre-Operatio
n CAF (Yes/No)
Y Numeric
The table to be enabled with the auto calculation of “Total Wattage” and
“total load applied “
Sl.No Description Number of Point's Wattage of Point's Total wattage
A)Lighting
1. Lights
2. Fans
3. Convenient wall plugs
B)Domestic Electrical Apparatus
1. Cookers
2. Water heaters
3. Refrigerator
4. Air conditioner
5. Other Purposes
6. Convenient wall plugs
C)Power Loads
1. Domestic
2. Industrial
3. Welding
4. Other purposes
5. Convenient Wall plugs
Load applied(KW):
Functional Specification Document
356
Checklist of Supporting Documents S. No. Document Mandatory
1
• Sale deed/ partition deed/ gift settlement executed in favour of the applicant or • Certified copy of court judgement or
• Recent property tax receipt for the premises in name of applicant or • Computer patta/ allotment letter/ ownership certificate issued by revenue department officials
Y
2
In case of joint property • Certified copies of proof of ownership such as legal heir certificate along with parent documents specified in (1)
above and consent letters from co-owners.
• If consent letter is not produced, an indemnity bond with enhanced security deposit.
Y
3 If the applicant is not the owner, consent letter from owner or valid proof of occupancy and indemnity bond Y
4 For all special/multi-storeyed buildings in Chennai Metropolitan area, Planning Permission for Spl. Multi stories Buildings
Y
5 for all special/multi-storeyed buildings in Chennai Metropolitan area, Completion Certificate or Undertaking to Furnish Completion Certificate
Y
Functional Specification Document
357
Process Work Flow
Procedure for Obtaining LT Connection
Assis
tant
Engin
eer
(AE)
Applicant
Sanctionin
g A
uth
ori
ty
START
Fill online form
Upload the required supporting documents
SMS Alert to Applicant &
DFO
Submit the application
Scrutinize Application and
Documents
Any clarifications required?
Raise QueriesYes
Raise demand for EMD Charges
No
Provide clarification to
Queries
SMS Alert to
Applicant
SMS Alert to AE
Make Changes to the demand
EndReceive the
service number
Receives comments
Pay EMD Charges
Allot inspection
date
Conduct Inspection
Fill Inspection Checklist
SMS Alert to
Applicant
Raise demand for estimate charges
Forward to Sanctioning Authority
Scrutinizes demand and make changes,
if required.
SMS Alert to
Applicant
SMS Alert to AE
Yes
NoRaise Demand
accordingly
Pay required estimated Charges
Carry out extension
work
Raise service connection
charges
SMS Alert to
Applicant
SMS Alert to
Applicant
SMS Alert to AE
Pay connection Charges
Assign Service Number
Any changes?
Approval case?
Yes
Reject
SMS Alert to
Applicant
SMS Alert to
Applicant
SMS Alert to AE
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
358
Fee Basis The charges (Earnest money Deposit, Service Connection charges and Registration Fees) for the Low Tension Service are provided in
http://www.tangedco.gov.in/linkpdf/MISCELLANEOUS%20CHARGES%20(LT%20&%20HT)221019.pdf
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Assistant Engineer (AE) Raise Queries and raise EMD charges Within 7 days
2 Level 2 Assistant Engineer (AE) Conduct inspection and raise demand
estimate charges -
3 Level 2 Sanctioning Authority Approve demand -
4 Level 3 AE Assign Service Number
(a) Involving no Extension or Improvement work- 7 days - 22 days. (b) Involving Extension & Improvement without Distribution Transformers - 44 days.
(c) Involving Extension & Improvement with Distribution Transformers - 66 days.
Functional Specification Document
359
2.5 Trade License from Commissionerate of Municipal Administration
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Name of the ULB Y Dropdown Select from the list of ULBs Y
1 Applicant Name
1.1 Salutation Y Dropdown Select from Mr./Dr./Miss/
Mrs./Prof.
1.2 First Name Y Character Y
1.3 Middle Name N Character
1.4 Last Name N Character
2 Guardian Name
2.1 Applicant Guardian Type N Dropdown Select from Father/Mother /Husband
2.2 Salutation Y Dropdown Select from Mr./Dr./Miss/ Mrs./Prof.
2.3 First Name Y Character
2.4 Middle Name N Character
2.5 Last Name N Character
3 Applicant Address
3.1 Pincode Y Numeric
3.2 Area Y Character
3.3 Street Y Alpha Numeric
3.4 Town/City N Character
3.5 Door No. Y Alpha Numeric
3.6 Apartment N Alpha Numeric
4 Applicant Additional
Information
4.1 Applicant Age Y Numeric Number should be in the range of 20 to 70.
4.2 Email ID N Alpha Numeric Y
4.3 Applicant Mobile Number Y Numeric Y
Functional Specification Document
360
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
4.4 Applicant Photo N Provision for applicant to upload photo of max size 100 kb in in jpg format
5 Trade Address
5.1 Area Y Character
5.2 Pincode Y Numeric
5.3 Locality Y Dropdown Select from the list of localities
in the area response in 5.1
5.4 Street Y Alpha Numeric
5.5 Door Number Y Alpha Numeric Select from the list of localities in the locality response in 5.3
5.6 Ward Y Alpha Numeric Select from the list of localities in the area responses in 5.4
5.7 Zone N Alpha Numeric
5.8 Land Mark N Alpha Numeric
5.9 Machinery capacity greater than equal to 5 HP
Y Dropdown Select Yes/No
6 Trade List
6.1 All multiple entries on the following fields
Trade Name Y Dropdown Select from the list of trades (from CMA)
Unit Value N Alpha Numeric
Sub-Trade Description N Alpha Numeric
No. of Units N Numeric
7 Building Owner Details
7.1 Applicant and Building Owner
same? Y Choose Yes or No
If No,
Building Owner Name-Salutation Y Dropdown Select from Mr./Dr./Miss/ Mrs./Prof.
Building Owner Name-First name Y Character
Building Owner Name-Middle Name N Character
Building Owner Name-Last name N Character
Functional Specification Document
361
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Building Owner Address Detail
a. Pincode Y Numeric
b. Area Y Character
c. Locality Y Dropdown
d. Street Y Alpha Numeric
e. Door No. Y Alpha Numeric
f. Apartment N Alpha Numeric
7.2 Additional Trade Detail
Trade Usage Y Choose Business or Trade
Business Name Y Alpha Numeric
Checklist of Supporting Documents S. No. Document Mandatory
1 ID proof-Aadhar/PAN/Driving License etc Y
2 Address Proof (Residence Certificate issued by the Revenue Authority, Ration Card/ Aadhaar etc.) Y
3 Copy of Sale Deed/ Lease Deed/ Gift Deed, as applicable Y
4 Copy of the permission given for the construction and installation of machineries by the council/standing committee (if More than 5 HP)
Y (if the applicant has responded “Yes” to S.No.5.9 in the application form)
5 Planning Approval and Building permission from the competent authority Y
6 Approval of the Inspector of Factories (Wherever applicable) appointed under the India Factories Act 1911. Y
7 Opinion of the Deputy Director of Public Health in ULBs where Municipal Health Officer post is not in existence N
8 NOC from Fire and Rescue Services Department Y
9 TNPCB consent to establish the industry/workplace/workshop. Y
Functional Specification Document
362
Process Work Flow
Procedure for Trade License Registration from Municipality/Corporation
Sanitary
Inspecto
r (S
I)Applicant
Medic
al H
ealth O
ffic
er
(Zone in
Corp
ora
tion)
Sanitary
Offic
er
(SO
)
Assis
tant
Com
mis
sio
ner
(AC-z
one in
corp
ora
tion)/
com
mis
sio
ner
START
Fill online form
Upload Documents
Provide clarification to Queries
SMS Alert to SI
Unique License Code No.
End
Pay feesReceives
comments
SMS Alert to SISubmit the
application
Scrutinize the application and
documents
Allot inspection dateSMS/email
Alert to Applicant
Visit site and prepare inspection
report
Any clarifications required?
YesRaise
Queries
No
SMS/email Alert to
Applicant
Specify fee details determined by
Council
Forward file and inspection report to
MHO/SO
Verifies file and inspection report
Another Inspection required?
Allot inspection
date
Visit site and provide
comments
Yes
Any clarification from SI?
No
Forward the file with
comments
Yes
Reply and Forward
Forward file and inspection report to AC/Commissioner
No
Verifies file and inspection report
SMS/email Alert to
Applicant
Any clarification
from MHO/SO?No
Approval case?
Forward the file with
comments
Reply and Forward
Yes
Issue fee demand notice
YesSMS/email
Alert to Applicant
Reject
No
Obtain trade license
certificate
SMS Alert to
Applicant
License Certificate
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
363
Fee Basis The trade license registration fees varies across the Corporations and Municipalities which are calculated based on the nature of industries/trade and
Horsepower.
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines Escalation (Likely)
1 Level 1 Sanitary Inspector (SI) Receive application, conducts inspection and forwards to SO
- -
2 Level 2 Medical Health Officer (MHO in Zone
in Corporation/Sanitary Officer (SO)
Conducts inspection, if required,
provides comments and forwards to EO - -
3 Level 3 Assistant Commissioner (AC-Zone in Corporation)/ Commissioner
Approve/Reject and raise demand receipt
15 days from the receipt of application
-
Functional Specification Document
364
2.6 Trade License from Directorate of Town Panchayat
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
1 Details of Applicant
1.1 Mobile Number Y Numeric Only 10 digits
1.2 Email Y Alpha Numeric Y
1.3 Applicant Initials Y Character Y
1.4 Applicant Name Y Alpha Numeric Y
1.5 Applicant Gender Y Dropdown Select Male/Female/
Transgender
1.6 Father/Mother/Husband/Guardian Initials
N Character
1.7 Father/Mother/Husband/Guardian
Name N Alpha Numeric
1.8 Door No. Y Alpha Numeric Y
1.9 Street Name Y Alpha Numeric Y
1.10 City Name Y Character Y
1.11 District Y Dropdown List of all districts in Tamil Nadu
Y
1.12 Pincode Y Numeric Based on selection in 1.10 Y
1.13 Aadhar Number Y Numeric
1.14 GST N Alpha Numeric
2 Details of Trade Location
2.1 Trade District Y Dropdown List of all districts
2.2 Town Panchayat Y Dropdown List of all TPs in the selected district
2.3 Ward No. Y Dropdown List of all wards in the TP
2.4 Street Name Y Dropdown List of all streets in the ward
2.5 Door No. Y Alpha Numeric Y
3 Details of Trade
3.1 License Type Y Dropdown Select from Industrial/ commercial
3.2 Trade Name Y Character
Functional Specification Document
365
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
3.3 Establishment Name Y Character
3.4 Trade Amount Y Numeric Auto-calculate the amount based on the selection
3.5 If motor Installed Y Dropdown Select Yes/No
If Yes,
No. of Machines Y Numeric
Total Horse Power Y Numeric
3.6 Trade Property Location own/Rent Y Dropdown Select Own/Rental
If Rental,
Rent Paid Y Numeric
Checklist of Supporting Documents S. No. Document Mandatory
1 ID proof-Aadhar/PAN/Driving License etc Y
2 Address Proof (Residence Certificate issued by the Revenue Authority, Ration Card/ Aadhaar etc.) Y
3 Copy of Sale Deed/ Lease Deed/ Gift Deed, as applicable Y
4 Copy of the permission given for the construction
and installation of machineries by the council/standing committee (if More than 5 HP)
Y (if the applicant has responded “Yes”
to S.No.5.9 in the application form)
5 Planning Approval and Building permission from the competent authority Y
6 Approval of the Inspector of Factories (Wherever applicable) appointed under the India Factories Act 1911. Y
7 Opinion of the Deputy Director of Public Health in ULBs where Municipal Health Officer post is not in existence N
8 NOC from Fire and Rescue Services Department Y
9 TNPCB consent to establish the industry/workplace/workshop. Y
Functional Specification Document
366
Process Work Flow
Procedure for Trade License Registration- Special Grade Town Panchayat
Sanitary
Inspecto
r (S
I)Applicant
Sanitary
Off
icer
(SO
)Executive O
ffic
er
(EO
)
START
Fill online form
Upload Documents
Provide clarification to Queries
SMS Alert to SI
Unique License Code No.
End
Pay feesReceives
comments
SMS Alert to SISubmit the
application
Scrutinize the application and
documents
Allot inspection dateSMS/email
Alert to Applicant
Visit site and prepare inspection
report
Any clarifications required?
YesRaise
Queries
No
SMS/email Alert to
Applicant
Specify fee details determined by
Council/EO
Forward file and inspection report to
SO
Verifies file and inspection report
Another Inspection required?
Allot inspection
date
Visit site and provide
comments
Yes
Any clarification from SI?
No
Forward the file with
comments
Yes
Reply and Forward
Forward file and inspection report to EO
No
Verifies file and inspection report
SMS/email Alert to
Applicant
Any clarification from SO?
No
Approval case?
Forward the file with
comments
Reply and Forward
Yes
Issue fee demand notice
YesSMS/email
Alert to Applicant
Reject
No
Obtain trade license
certificate
SMS Alert to
Applicant
License Certificate
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
367
Procedure for Trade License Registration- Selection/Grade 1/Grade II Town Panchayat
Executive O
ffic
er(
EO
)Applicant
Junio
r A
ssis
tant
START
Fill online form
Upload Documents
Provide clarification to Queries
SMS Alert to EO
Unique License Code No.
End
Pay feesReceives
comments
SMS Alert to EO
Submit the application
Forwards application to JA
Any clarifications required?
YesRaise
Queries
SMS/email Alert to
Applicant
Scrutinizes application
Allot inspection date
SMS/email Alert to
Applicant
Approval case?
Issue fee demand notice
Yes
SMS/email Alert to
Applicant
Reject
No
Obtain trade license
certificate
License Certificate
Visit site and prepare
inspection reportRaise fee details
Forwards application,
inspection report and fee details to
EO
Reviews File
No
SMS/email
Alert to Applican
t
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
368
Fee Basis The trade license registration fees varies across the town panchayats which are calculated based on the nature of industries/trade and Horsepower.
Approval based Hierarchy Selection Grade/Grade I and Grade II Town Panchayats
Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Executive Officer (EO) Receive application and forwards to JA -
2 Level 2 Junior Assistant (JA) Conducts inspection and submits report -
3 Level 3 Executive Officer Approve/Reject and raise demand receipt
15 days from the receipt of application
Selection Grade Town Panchayat
Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Sanitary Inspector (SI) Receive application, conducts inspection and forwards to SO
-
2 Level 2 Sanitary Officer (SO) Conducts inspection, if required, provides comments and forwards to EO
-
3 Level 3 Executive Officer (EO) Approve/Reject and raise demand receipt
15 days from the receipt of application
Functional Specification Document
369
2.7 Issue of Trade License from Greater Chennai Corporation
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Date of Application Y Auto-fill Current Date
GIS Survey Y Character Choose Yes/No
Reference No. Y Alpha Numeric
Upload Photo Y Select JPEG file from the system
1 Assesse Details
1.1 Applicant Name Y Alpha Numeric Y
1.2 Father/Spouse Name Y Alpha Numeric
1.3 Address of the Applicant Y Alpha Numeric Y
1.3 Mobile No. Y Numeric Only 10 numbers can be allowed
Y
1.4 E- Mail Address N Alpha Numeric Y
1.5 Alternate Number N Numeric Only 10 numbers can be allowed
2 Trade Location Details
2.1 Zone Y Dropdown All zones of Chennai Y
2.2 Division Y Dropdown Divisions particular to that
zone Y
2.3 New Door No. Y Alpha Numeric Y
2.4 Old Door No. N Alpha Numeric
2.5 Area Y Dropdown Y
2.6 Location Y Dropdown Y
2.7 Street Y Dropdown Y
2.8 Pincode Y Numeric Based on selection in 1.4 Y
2.9 Property Tax No. N Alpha Numeric
2.10 PTNAN Y Alpha Numeric
3 Trade Details
3.1 Trade Name Y Alpha Numeric
3.2 Name of the establishment N Alpha Numeric Y
3.3 Trade Area/Weight Of Premises(in sqft/Tonnes)
Y Numeric
Functional Specification Document
370
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
3.4 Is motor Installed N Select Yes/No
If Yes, Enable fields to add/delete multiple entries on the following
3.4.1 No. of Machines Y Numeric
3.4.2 Horse Power Y Numeric
3.4.3 Total Horsepower Y Numeric Sum of the responses to 3.4.2
3.5 Whether Own Building Y Select Yes or No
If No, Share the following details
Rent Paid N Numeric
3.6 Remarks N Alpha Numeric
Checklist of Supporting Documents S. No. Document Mandatory
1 Sworn Affidavit declaring the nature of trade and where the trade is to function in Rs.20/- non-judicial stamp paper
attested by a Notary Public. Y
2 Property tax receipt copy in respect to the trade premises N
3 Residential proof of the applicant. Y
4 NOC from the District Fire Officer Wherever necessary
5 NOC from the Pollution Control Board Wherever necessary
6 Certificate from the Inspector of Factories should be obtained if more than nine workers are proposed to be
simultaneously employed at any time in the factory, workshop. Work-place or premises Wherever necessary
Functional Specification Document
371
Process Work Flow
Procedure for Trade License Registration from Greater Chennai Corporation
Assis
tant
(concern
ed Z
one)
Applicant
Lic
ense I
nspecto
r (L
I)Assis
tant
Revenue O
ffic
er
(AR
O)
Zonal O
ffic
er
Tra
de
Com
mitte
e
START
Fill online form
Submit the application
Scrutinize the Application
Any clarifications required?
Yes
Provide clarification to Queries
SMS Alert to
Applicant
Raise Queries
SMS Alert to
Assistant
Generate Fee Receipt
Unique License Code No.
Online Payment of Fee
Review file
Forward to LI
Review File
Allot inspection date
Visit site and collect supporting documents
Prepare Inspection report
Forward the file with inspection report/comments to ARO
Review the file and inspection report
Conduct inspection of 10% of cases
Allot inspection date
Visit site
Inspection required?
Yes
Reject Case?
Provide comments
Forward the file to Zonal Officer Record Reason
and RejectYes
No
Review the file
Is the trade in the list of 135
trades or area < 500 sq.ft or
Horsepower <5
Is it a approval case?
Yes No
Approve
Yes
EndReceive the
digitally signed License
Receives comments
Forward the documents to Trade license Committee
No
Committee Members1. Health2. Police3. Fire4. TNPCB
Review FilesForward decision to
Zonal Officer
SMS Alert to
Applicant
SMS Alert to
Assistant
SMS Alert to
Assistant
SMS Alert to
Applicant
SMS Alert to
Applicant
Digital signed Trade License
SMS Alert to
Applicant
SMS Alert to
Applicant
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
372
Fee Basis
• The trade license registration fees varies across the zones of Greater Chennai Corporation.
• The Trade license schedule for the zones is detailed in http://chennaicorporation.gov.in/online-civic-services/trad.html
• The fees are calculated based on the nature of industries/trade and Horsepower.
Approval based Hierarchy Sl
No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Assistant (concerned Zone) Scrutinize the application and raise queries if any.
Within 10 working days of receiving the application (as per TN BFR)
2 Level 2 License Inspector (concerned Zone) Conduct inspection and submit inspection report
3 Level 3 Assistant Revenue Officer(concerned Zone)
Conduct inspection, if required
4 Level 4 Zonal Officer(concerned Zone)
Receive the documents. 1. approve/reject, if the trade comes under
the list of 135 trades, area <500ft or HP<5
2. Otherwise, forward the details to trade license committee
1. Within 15 working days
for industries
2. NA
5 Level 5 Trade License Committee (Members from Health, Police, Fire and TNPCB)
Review the file and arrive at a decision
6 Level 6 Zonal Officer(concerned Zone) Approve/Reject Within 15 working days for industries
Functional Specification Document
373
2.8 Grant of Authorization under Bio-Medical Waste Management Rules, 2016 from TNPCB
Online Application Form
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
1 General Details
1.1 Whether your HCF/CBMWTF generates/handles Bio-Medical Wastes
Y Dropdown Shall be “Yes” by default
1.2 BMW Authorization now Applied For
(Fresh/Renew)
Y Dropdown Auto-populated based on the
service selected
1.3 Activity for which authorization is required for: i. Generation, segregation ii. Collection iii. Storage
iv. Packaging v. Reception vi. Transportation vii. Treatment or processing or conversion viii. Recycling ix. Disposal or destruction use
x. Offering for sale, transfer
xi. Any other form of handling
Y Selection Choice to select multiple
2 Bio-Medical Waste Generation Details
2.1 HCF/CBMWTF Type
(HCF/CBMWTF) If HCF, 1. Private Hospital (Bedded) 2. Govt. Hospital (Bedded) 3. Bedded-any other 4. Clinic (Non-Bedded) 5. Blood Bank (Non-Bedded) 6. Clinical Laboratory (Non-Bedded)
7. Research Institute (Non-Bedded)
8. Veterinary Hospital (Non-Bedded) 9. Animal House (Non-Bedded) 10. Dispensary (Non-Bedded) 11. Non-bedded-any other
Y Dropdown If HCF is selected, another
dropdown with 11 options as mentioned to be displayed
Y
Bio-Medical Waste Facility Status Y
Functional Specification Document
374
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
CBMWTF-location and Office address of treatment and disposal
Y Dropdown Y
Mode of Transportation of BMW Y Static Filled default by “Common Facility Vehicle”
Y
Status of CTE/CTO-latest consent type, issued date and validity date
N Alphanumeric
GPS Coordinates -Lat/Lon of the location of
applicant facility (in Decimal degrees with 6 decimals):
Ex: Latitude: 8.123456 N, 12.236544 N, etc Longitude: 77.235648 E, 78.253674 E,etc
N Numeric Separate fields for Longitude
and Latitude
Details of directions or notices or legal actions if any during the period of earlier authorisation (Attach documents if any)
N Alphanumeric
2.2 Details of Activity & Facility-For HCF only
Medical treatment Facility provided to Outpatients (No.s/day)
N Numeric
Medical treatment Facility provided to Inpatients N Numeric
No of Beds of HCF N Numeric
For Non bedded Hospital (Specify) N Alphanumeric
Total number of inpatients & outpatients treated per month in the HCF
N Numeric
Whether the colour coded bags or containers has been provided for collection and segregation of BMW as prescribed in BMW rules?
N Alphanumeric
Details of training conducted to the paramedical
staff/sanitary workers in the BMW management
N Alphanumeric
3 Bio-Medical Waste Management Details N Numeric Quantity collected shall be totalled automatically
Category Type of Waste Quantity collected (Kg/day)
Method of treatment
Yellow a. Human Anatomical Waste Incineration
Functional Specification Document
375
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
b. Animal Anatomical Waste Incineration
c. Soiled Waste Incineration
d. Expired or Discarded
Medicines
Incineration
e. Chemical Solid Waste Incineration
f. Chemical Liquid Waste in KLD
Onsite ETP to treat and conform to the discharge
standards
g. Discarded linen, mattresses, beddings contaminated with blood or body fluid
Disinfection followed by Incineration
h. Microbiology, Biotechnology and other clinical laboratory waste
Sterilisation followed by Incineration
Red Contaminated waste (Recyclable)
Autoclaving followed by shredding. Treated waste to be sent to Authorised
recyclers or for energy recovery or plastic to Diesel or fuel oil or for road making
White (Translucent)
Waste sharps including Metals
Autoclaving followed by shredding. Treated waste to
be sent to Iron foundries or sanitary landfill or designated concrete waste sharp pit.
Blue Glassware Disinfection or Autoclaving or microwaving or
hydroclaving and then sent
for recycling
Metallic Body Implants
Total(Except Yellow f)
4 BMW Treatment Equipment Details Y Numeric and Alphanumeric
Table form shall be provided for filling details
N
Functional Specification Document
376
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
Sl No Treatment equipment No. of units
Type and capacity of each unit
1. Incinerators
2. Plasma Pyrolysis
3. Autoclaves
4. Microwave
5. Hydroclave
6. Shredders
7. Needle tip cutter or destroyer
8. Sharp encapsulation or Concrete pit
9. Deep burial pits
10. Chemical disinfection
11. Any other treatment equipment
Functional Specification Document
377
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Yes/No)
1. Covering Letter Y
2. Topo sketch showing the location of the facility and nearby environmental features Y
3. Layout plan of the facility Y
4. Brief Description of method of segregation, storage, treatment and disposal Y
5. Copy of latest consent order obtained under Water & Air Acts Y
6. Compliance report on the conditions of the previous Authorisation issued in case of renewal of BMW Authorisation
N
7. Map with GPS locations of CBMWTF and its member units in their area of coverage in case of CBMWTF N
Fee Basis No fee charged
Functional Specification Document
378
Process Work Flow Applic
ant
(SW
P)
DEE
AEE/A
EE
Appro
ving A
uth
ority Issuing Authority
AE/A
EE
Fill application form along with necessary
documents
Schedule inspection
Conduct site inspectionPrepare inspection
report
Forward inspection report with comments
Receive inspection date
Respond to query with addition details/
document
SMS alert to applicant
Receives Application Send query to applicant
Yes
No
SMS alert to applicant
SMS alert to officer
Any queries?
START
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
Forwards to Inspecting Authority
Receive final
Authorization Letter
Forward application
to Approving
Authority
Scrutinize
Application
Prepare Consent
Order
Forward to Issuing
Authority
Approve
Authorization Letter
with Digital
Signature
Forward
Authorization Letter
to Applicant
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Yes
Yes
No
No
Rejection Letter
Final Approved AuthorizationSMS alert to
applicant
SMS alert to applicant
Satisfactory?
END
Approved?
Functional Specification Document
379
Approval based Hierarchy
Type of Application Type of
Authority 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Orange Small – and
all Green
Authorization Bio-
Medical Waste Management Rules, 2016
Inspection Authority JCEE (M) DEE DEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Member Secretary
Member Secretary
Member Secretary
JCEE (M) JCEE (M) JCEE (M) DEE
Issuing
Authority Sector JCEE Sector JCEE Sector JCEE JCEE (M) JCEE (M) JCEE (M) DEE
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
AEE: Assistant Environmental Engineer
Functional Specification Document
380
2.9 Registration under Plastic Waste Management (Amendment) Rules, 2018 from TNPCB
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
1 General
1.1 Name of the unit Y Alpha Numeric Y
1.2 Address of the unit Y Alpha Numeric Y
1.3 Registration Required for Manufacturing of
Y Check-Box N
1.4 Manufacturing Capacity N Alpha Numeric Shall be auto-populated, but
will remain editable Y
1.5 PWM Registration now Applied for Y Check-Box N
1.6 Status of CTE/CTO, latest consent type issued date and validity date
Y Alpha Numeric To be Auto-populated based on
project details N
1.7 Is the unit registered with the District Industries Center or the
state government or union territory
N Dropdown N
1.8 Total Capital Invested on the
Project (Rs in Lakhs) Y Numeric Y
1.9 Year of Commencement of production
Y Numeric N
2 Product/Raw Material
2.1 Status of compliance with these rules-Thickness-fifty micron (Yes/No/Not Applicable)
Y Dropdown N
3 Liquid Effluent and Gaseous Emissions
3.1
Does the unit have a valid consent under the Water (Prevention and
control of pollution) Act, 1974 (6 of 1974)? if yes ,attach a copy
Y Dropdown To be Auto-populated based on
project details N
3.1
Does the unit have a valid consent
under the Water (Prevention and control of pollution) Act, 1974 (6 of 1974)? if yes ,attach a copy
Y Dropdown To be Auto-populated based on
project details N
Functional Specification Document
381
Checklist of Supporting Documents S.
No. Document Mandatory
1 Covering Letter Yes
2 Copy of the latest Consent order/ Renewal Issued Yes
3 Manufacturing Process with Flow Sheet indicating input, output and sources of Plastic waste Yes
4 List of Raw Material Supplier to manufacture Compostable carry bags and Plastic sheets or Multi-layered
Packaging
Yes
5 List of personnel or Brand Owners to whom Products will be Supplied. Yes
6 Action Plan on Collecting back the Plastic Wastes based on Extended Producers Responsibility Yes
7 Copy of the unit registered with the District Industries center of the State government or union Territory No
8 An undertaking in a judicial stamp paper (value of RS 100/-) stating that the product will be marketed/sold in
Tamil Nadu state or union territory only
Yes
Functional Specification Document
382
Process Work Flow Applicant
(SW
P)
DEE
AEE/A
EE
Fill application form along with necessary
documents
Schedule inspection
Conduct site inspectionPrepare inspection
report
Forward inspection report to DEE
Receive final approval/ rejection letter
Receive inspection
date
Receive query from DEE
Reply to query with necessary details /
documents
SMS alert to applicant
SMS alert to officer
Scrutinize application and documents and
forward to AEE
Send query to applicant
Approve application
Reject application
Prepare approval/ rejection letter
Forward to applicant
Yes
No
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
Yes
No
Any queries?
Satisfactory?
Functional Specification Document
383
2.10 Authorization under Hazardous and Other Wastes (Management and Transboundary Movement)
Rules, 2016 from TNPCB
Online Application Form
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from pre-establishment CAF
(Yes/No)
1 General Details
1.1 Hazardous waste handling/generation? (Yes/No) Y Dropdown
1.2 Occupier Name Y Alphanumeric Yes
1.3 Designation Y Alphanumeric
1.4 Industry/TSDF-Location Postal Address: Y Alphanumeric Yes
1.5 Industry Name: Y Alphanumeric Yes
1.6 Category Y Alphanumeric
1.7 Scale of Industry: Y Alphanumeric
1.8 Industry Type: Y Alphanumeric
1.9 Already applied for Authorisation?
(Yes/No)
Y Dropdown
1.10 If Yes, please enter the details of previously issued authorization:
Y
1.11 Authorization now Applied For : Y Auto-populated
To be auto-populated as per application
1.12 Authorization Required for:
xii. Generation xiii. Collection xiv. Storage xv. Transportation xvi. Reception
xvii. Reuse xviii. Recycling xix. Recovery xx. Pre-processing xxi. Co-processing xxii. Utilisation xxiii. Treatment
xxiv. Disposal
Y Selection Choice to select multiple
Functional Specification Document
384
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from pre-establishment CAF
(Yes/No)
xxv. Incineration
1.13 Whether the industry works general/2 shifts/round the clock? i. One shift
ii. Two shift iii. Round the clock
N Dropdown
2 Hazardous waste Generation/ Handling Details
2.1 Hazardous Waste Generation Details (Add) Y Multiple detail
rows
Provision to provide these
details multiple times. Provision to add and delete
process to be given.
2.2 Name of Process/ Class/Part Y
2.3 Name of Hazardous waste (Category No) Y
2.4 Name of Waste Constituents with concentration limits (Category No)
Y
2.5 Name of Basel No with description of Hazardous
waste (Category No)
Y
2.6 Quantity Y
2.7 Waste Type Y
2.8 Waste Storage Y
2.9 Waste Disposal Y
2.10 Source of Waste Generation Y
2.11 Physical Status Y
2.12 Quantity stored at any time Y
2.13 Quantity Accumulated as on 31st March Y
3 HW Generators
3.1 Are you a generator of hazardous waste? (Yes/No) Y Dropdown
3.2 Products and By products manufactured Per Annum N Multiple detail
rows
To be activated if previous
input is ‘Yes’
3.3 Hazardous and other wastes generated from storage of hazardous chemicals as defined under the Manufacture, Storage and Import of Hazardous
Chemicals Rules, 1989.
N
4 TSDF Operators
4.1 Are you a TSDF operator? (Yes/No) Y Dropdown
Functional Specification Document
385
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from pre-establishment CAF
(Yes/No)
4.2 Location address of TSDF site Y To be activated if previous input is ‘Yes’
4.3 Details of the Safe storage of the waste and storage capacity
N Alphanumeric
4.4 Details of the treatment processes and their capacities
N Alphanumeric
4.5 Details of the secured landfills N Alphanumeric
4.6 Details of the Incineration, if any N Alphanumeric
4.7 Details of the leachate collection and treatment system
N Alphanumeric
4.8 Details of the fire-fighting systems N Alphanumeric
4.9 Details of the environmental management plan including monitoring
N Alphanumeric
4.10 Details of the arrangement for transportation of waste from generators
N Alphanumeric
4.11 Details of any other activities undertaken at the
Treatment, storage and disposal facility site
N Alphanumeric
5 Recyclers/ Pre-processors/Co-processors/Users
5.1 Are you a recycler or pre-processor or co-processor or user of hazardous or other wastes? (Yes/No)
Y
5.2 Nature and quantity of different wastes received per annum from domestic sources or imported or both:
i. Hazardous and other waste types
ii. Passbook type
iii. Quantity iv. Source (Domestic / Imported)
Y To be activated if previous input for 5.1 is ‘Yes’
To be captured as multiple
rows and provision to add
multiple sets
5.3 Details of secured storage of wastes including the storage capacity
N Alphanumeric
5.4 Details of end users of products or by-products N Alphanumeric
Functional Specification Document
386
# Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from pre-establishment CAF
(Yes/No)
5.5 Details of pollution control systems such as Effluent Treatment Plant, scrubbers, etc. including mode of disposal of waste
N Alphanumeric
5.6 Details of occupational health and safety measures N Alphanumeric
5.7 Has the facility been set up as per Central Pollution Control Board guidelines? If yes, provide a report on
the compliance with the guidelines
N Alphanumeric
5.8 Arrangements for transportation of waste to the facility
N Alphanumeric
Functional Specification Document
387
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Yes/No)
1. Covering Letter Y
2. Copy of the latest consent order/renewal issued Y
3. Manufacturing process with flow sheet indicating Input, Output and sources of generation of hazardous waste Y
4. Copy of Agreement made with the TSDF/Actual users Y
5. Emergency Response Plan (ERP) which should address procedures for dealing with emergency situations (viz. Spillage or
release or fire) as specified in the guidelines of CPCB
Y
6. Undertaking or declaration to comply with all provisions including the scope of submitting bank guarantee in the event of
spillage, leakage or fire while handling the hazardous and other waste
Y
7. Annual returns furnished for last three years in case of Renewal of Authorisation N
8. Layout map of the TSDF- For TSDF N
9. Copy of prior Environmental Clearance along with compliance report- For TSDF N
10. Installed capacity as per registration issued by the District Industries Centre or any other authorised Government agency-
For Actual Users
N
11. Process description including process flow sheet indicating equipment details, inputs and outputs (input wastes, chemicals,
products, by-products, waste generated, emissions, waste water, etc.)- For Actual Users
N
12. Compliance report on the CPCB guidelines for setting up the Actual user facility- For Actual Users N
Fee Basis No fee charged
Functional Specification Document
388
Process Work Flow
Process Diagram to obtain Authorization for H&OW/BMW/E-Waste Management from Tamil Nadu Pollution Control Board
Applica
nt
DEE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
through Single
Window Portal
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
authorization letter
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Scrutinize
application
Approved?
Prepare
Authorization Letter
Forward to Issuing
Authority
Approve
Authorization letter
with Digital
Signature
Forward
Authorization letter
to Applicant
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Authorization
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Functional Specification Document
389
Approval Based Hierarchy
Type of Application Type of
Authority 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Orange Small – and
all Green
Authorization under
Hazardous and Other Waste Management Rules, 2016
Inspection Authority JCEE (M) DEE DEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Member Secretary
Member Secretary
Member Secretary
JCEE (M) JCEE (M) JCEE (M) DEE
Issuing
Authority Sector JCEE Sector JCEE Sector JCEE JCEE (M) JCEE (M) JCEE (M) DEE
Functional Specification Document
390
2.11 & 2.12 Registration for Consent to Operate (CTO) & CTO after CTE from TNPCB
Online Application Form Note: The fields that are not auto populated from Pre-Operation CAF, to be populated basis the details given in CTE and with provision to edit the same
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric
Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list)
• Corporation • Municipality
• Town Panchayat • Panchayat Union
Dropdown
Yes
1.7
Local Body Dropdown Dropdown to be listed based on
local body selected
Yes
1.8 Scale of Industry Alphanumeric Populated based
on investment
1.9 Status (Select: Operational / Proposed / Closed) Dropdown
1.10 Date of commissioning Date selection
Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation :(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs in Lakhs):
Numeric
Functional Specification Document
391
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
1.14
Ownership of the industry (Select from the drop down list) • Individual • Proprietary concern • Partnership Firm • Joint Family concern
• Private Limited Company • State Government Undertaking • Central Government • Union Territory • Foreign Company • Co-operative Society • Any other Associate of Body
Dropdown
Yes
1.15 Phone No. with code : Numeric
Yes
1.16 Fax No. with code :: Numeric
Yes
1.17 e-mail Address: Email ID
Yes
1.18 Jurisdiction Office:
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code: Numeric
2.6 Fax No. with code: Numeric
2.7 Mobile No: Numeric
2.8 e-mail Address: Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric
Yes
Functional Specification Document
392
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
3.2 Designation Y Alphanumeric
Correspondence Address
3.3 Address/City: Alphanumeric
Yes
3.4 Pin Code: Numeric
Yes
3.5 District: Alphanumeric
Yes
3.6 Taluk Alphanumeric
Yes
3.7 State Alphanumeric
Yes
3.8 Phone No. with code Numeric
Yes
3.9 Fax No. with code Numeric
Yes
3.1 Mobile No: Y Numeric
Yes
3.11 e-mail Address: Y Numeric
Yes
3.12 Website Address: Alphanumeric
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15 Land Status • Owned • Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric
Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
Functional Specification Document
393
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
3.20 Ground coverage area of the industry (in hectares)
Y Numeric
3.21 Green belt/Irrigation area of the industry (in hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in hectares) Y Numeric
3.23 Vacant area(Total area-(Built Up Area+Solid waste area+Green Belt area))
Y Numeric
3.24 Total no. of Employees working per day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.): Y
Select • NH
• SH • ODR • MDR
Dropdown
Name Alphanumeric
3.27 Distance from the site Numeric
3.28
Details of water bodies like lakes/rivers/canals within a radius of 1 KM and rivers within a radius
of 5KM
Name of the Water Source. Alphanumeric
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30 Authority which classified the land use • CMDA
Y Dropdown
Functional Specification Document
394
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
• DTCP Local Planning Authority
• Not Applicable • Others
3.31
Name and Distance of the sensitive area like places of Archaeological importance, national
park, Wild Life Birds sanctuary , Marine National Park, Mangrove Forests, reserved forests ,marsh lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
3.32
Is the Unit is located within 1 Km from marine
coastal area(sea, estuaries, back waters), If Yes please mention the distance from the unit
Dropdown Yes/No dropdown.
If selected Yes, Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in
meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
4.1.1 Raw-Materials Name Alphanumeric Yes
4.1.2 Raw-Material Quantity No
4.1.3 Units Alphanumeric No
4.1.4 Principal Use Alphanumeric No
4.2 Product Details Y
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
Functional Specification Document
395
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric Yes
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises) • Ground Water (within premises) • River/Canal Water • Sea water
• CMWSSB • SIDCO • SIPCOT • Others
Dropdown All details under 5.1 shall be captured as different columns of table with option to add
multiple rows
5.1.2 Source Name Alphanumeric
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
Functional Specification Document
396
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
5.2.1 Source Consumption • WC-I : Cooling and Boiler Feed • WC-II: Domestic • WC-III: Process (Easily Bio-degradable) • WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2 shall be captured as different columns of table with option to add
multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under
5.3 shall be captured as different columns of table with option to add multiple rows
5.3.2 Quantity (KLD) Numeric
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under 5.4 shall be
captured as
different columns of table with option to add multiple rows
5.4.2 Quantity Numeric
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status • Septic Tank and SP/DT • Individual STP • Common STP
• Common STP Member
• Combined STP • Combined STP Member
Dropdown All details under 5.5 shall be captured as different columns
of table with
option to add multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
Functional Specification Document
397
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
5.6.1 Treatment status • Individual ETP • CETP • CETP Member • Combined ETP • Combined ETP Member
• No trade effluent and hence does not arise
Dropdown All details under 5.6 shall be captured as different columns of table with option to add
multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under 5.7 shall be captured as different columns
of table with option to add
multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under 5.8 shall be captured as different columns of table with
option to add multiple rows
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
6.1.1 Name of Solid Waste Alphanumeric All details under 6.1 shall be captured as different columns
of table with option to add multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
Functional Specification Document
398
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
6.2.1 Name of Process Alphanumeric All details under 6.2 shall be captured as different columns of table with option to add
multiple rows
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type • Incinerable
• Recyclable
• Landfillable
Dropdown
6.2.5 Waste Storage • MS Drums • Plastic Drums • MS Tanks
• Concrete Tanks • Container-shipping • Others
Dropdown
6.2.6 Waste Disposal • Common Landfill – TSDF
Incineration-Captive
• Co-processing in cement kilns • Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive • Recover and Reuse-CPCB recyclers • Others
Dropdown
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1 shall be captured as different columns
of table with
option to add multiple rows
7.1.1 Stack No Alphanumeric
7.1.2 Source of emission Alphanumeric
7.1.3 Pollution Control measures • Wet scrubber with stack
• Acoustic enclosures with stack • Bag filter with stack • Dust collectors with stack • Stack • Dry scrubber with stack
Dropdown
Functional Specification Document
399
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operations CAF
(Yes/No)
• Common stack • ESP with stack • Others
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under 7.2 shall be captured as different columns of table with option to add
multiple rows
7.2.3 Type of emission • Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures • Alkali Scrubber
• Bag filter • Dust suppression system • Gravity Dust settling chamber
• Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
8 Consent Fee Details
8.1 Category: Auto-populated
8.2 Gross Fixed Assets Cost : Auto-populated
8.3 Consent Fee Applicable for per Act : Auto-populated
8.4 Consent Fee Applicable under Water and Air Acts Auto-populated
8.5 Reason for deviation in payment : Alphanumeric
8.6 Consent Fee Remitted now: Numeric
Functional Specification Document
400
Checklist of Supporting Documents Sl. No. Document Mandatory
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
2. Compliance statement on the CTE special conditions stipulated under Water & Air Acts. Y
3. Auditor Certificate with break up details for the actual Gross fixed Assets (final cost) duly certified by a Chartered Accountant
in the prescribed format. Audited balance sheet is compulsory for all large and medium scale Industries
Y
4. Photographs of the provided measures of ETP/APC/ other compliances of conditions (If applicable). N
5. Compliance statement on the EC conditions stipulated under EP Act (If applicable). N
6. Agreement with Common TSDF/ CBMWTF (If applicable). N
Fee Basis
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
1. Up to Rs. 1 Lakhs 400 300 200
2. Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
3. Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
4. Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
5. Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
6. Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
7. Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
8. Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
9. Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
10. Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
11. Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
12. Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
13. Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
Functional Specification Document
401
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
14. Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
15. Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
16. Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
17. Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
18. Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
19. Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
20. Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
21. Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
22. Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
23. Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
24. Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
25. Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Functional Specification Document
402
Process Work Flow
Process Diagram to obtain Consent to Establish and Consent to Operate from Tamil Nadu Pollution Control Board(New Industry, Extension, and Expansion)
Applic
ant
DEE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
through Single
Window Portal
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Hold Committee
meeting and draft
minutes
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Functional Specification Document
403
Approval based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Operate Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Operate TSC CCC CCC ZLCCC ZLCCC ZLCCC ZLCCC DLCCC
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Operate JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
404
2.13 CTO Expansion from TNPCB
Online Application Form Note: The fields that are not auto populated from Pre-Operation CAF, to be populated basis the details given in CTE (Expansion) and with provision to
edit the same
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list) • Corporation
• Municipality • Town Panchayat • Panchayat Union
Dropdown
Yes
1.7 Local Body Dropdown Dropdown to be
listed based on local body selected
Yes
1.8 Scale of Industry Alphanumeric Populated based on
investment
1.9 Status (Select: Operational / Proposed / Closed) Dropdown
1.10 Date of commissioning Date selection
Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation
:(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs in Lakhs):
Numeric
1.14
Ownership of the industry (Select from the drop down list)
• Individual • Proprietary concern • Partnership Firm
Dropdown
Yes
Functional Specification Document
405
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
• Joint Family concern • Private Limited Company
• State Government Undertaking • Central Government • Union Territory • Foreign Company • Co-operative Society
• Any other Associate of Body 1.15 Phone No. with code : Numeric Yes
1.16 Fax No. with code :: Numeric Yes
1.17 e-mail Address: Email ID Yes
1.18 Jurisdiction Office:
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code: Numeric
2.6 Fax No. with code: Numeric
2.7 Mobile No: Numeric
2.8 e-mail Address: Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric Yes
3.2 Designation Y Alphanumeric
Correspondence Address
3.3 Address/City: Alphanumeric Yes
3.4 Pin Code: Numeric Yes
3.5 District: Alphanumeric Yes
3.6 Taluk Alphanumeric Yes
3.7 State Alphanumeric Yes
3.8 Phone No. with code Numeric
Yes
3.9 Fax No. with code Numeric Yes
3.1 Mobile No: Y Numeric Yes
Functional Specification Document
406
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
3.11 e-mail Address: Y Numeric Yes
3.12 Website Address: Alphanumeric
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15
Land Status
• Owned
• Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
3.20 Ground coverage area of the industry (in hectares)
Y Numeric
3.21 Green belt/Irrigation area of the industry (in hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in hectares) Y Numeric
3.23 Vacant area(Total area-(Built Up Area+Solid waste area+Green Belt area))
Y Numeric
3.24 Total no. of Employees working per day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.)*: Y
Select • NH • SH • ODR • MDR
Dropdown
Name Alphanumeric
3.27 Distance from the site Numeric
Functional Specification Document
407
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
3.28
Details of water bodies like lakes/rivers/canals
within a radius of 1 KM and rivers within a radius of 5KM
Name of the Water Source. Alphanumeric
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30
Authority which classified the land use • CMDA
• DTCP Local Planning Authority
• Not Applicable • Others
Y Dropdown
3.31
Name and Distance of the sensitive area like
places of Archaeological importance, national park, Wild Life Birds sanctuary , Marine National Park, Mangrove Forests, reserved forests ,marsh
lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
3.32
Is the Unit is located within 1 Km from marine coastal area(sea, estuaries, back waters), If Yes please mention the distance from the unit
Dropdown Yes/No dropdown. If selected Yes, Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
4.1.1 Raw-Materials Name Alphanumeric Yes
Functional Specification Document
408
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
4.1.2 Raw-Material Quantity
4.1.3 Units Alphanumeric
4.1.4 Principal Use Alphanumeric
4.2 Product Details Y
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric Yes
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises) • Ground Water (within premises) • River/Canal Water
• Sea water • CMWSSB
Dropdown All details under 5.1 shall be captured as different columns of table with option to add multiple rows
Functional Specification Document
409
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
• SIDCO • SIPCOT
• Others
5.1.2 Source Name Alphanumeric
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
5.2.1 Source Consumption
• WC-I : Cooling and Boiler Feed • WC-II: Domestic • WC-III: Process (Easily Bio-degradable) • WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2
shall be captured as different columns of table with option to add multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under 5.3
shall be captured as different columns of table with option to add multiple rows
5.3.2 Quantity (KLD) Numeric
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under 5.4 shall be captured as different columns of table with option to
add multiple rows
5.4.2 Quantity Numeric
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status
• Septic Tank and SP/DT • Individual STP • Common STP
• Common STP Member • Combined STP • Combined STP Member
Dropdown All details under 5.5
shall be captured as different columns of table with option to
add multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
Functional Specification Document
410
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
5.6.1 Treatment status
• Individual ETP • CETP • CETP Member • Combined ETP • Combined ETP Member • No trade effluent and hence does not arise
Dropdown All details under 5.6
shall be captured as different columns of table with option to add multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under 5.7 shall be captured as different columns of table with option to add multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under 5.8
shall be captured as
different columns of table with option to add multiple rows
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
6.1.1 Name of Solid Waste Alphanumeric All details under 6.1 shall be captured as
different columns of table with option to add multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
6.2.1 Name of Process Alphanumeric All details under 6.2 shall be captured as
different columns of
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type Dropdown
Functional Specification Document
411
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
• Incinerable • Recyclable
• Landfillable
table with option to add multiple rows
6.2.5 Waste Storage • MS Drums • Plastic Drums • MS Tanks
• Concrete Tanks
• Container-shipping • Others
Dropdown
6.2.6 Waste Disposal • Common Landfill – TSDF
Incineration-Captive
• Co-processing in cement kilns • Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive • Recover and Reuse-CPCB recyclers • Others
Dropdown
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1 shall be captured as different columns of table with option to add multiple rows
7.1.1 Stack No Alphanumeric
7.1.2 Source of emission Alphanumeric
7.1.3 Pollution Control measures • Wet scrubber with stack
• Acoustic enclosures with stack • Bag filter with stack • Dust collectors with stack
• Stack • Dry scrubber with stack • Common stack • ESP with stack
• Others
Dropdown
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
Functional Specification Document
412
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under 7.2
shall be captured as different columns of
table with option to add multiple rows
7.2.3 Type of emission • Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures • Alkali Scrubber
• Bag filter • Dust suppression system • Gravity Dust settling chamber • Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
8 Consent Fee Details
8.1 Category: Auto-populated
8.2 Gross Fixed Assets Cost : Auto-populated
8.3 Consent Fee Applicable for per Act : Auto-populated
8.4 Consent Fee Applicable under Water and Air Acts Auto-populated
8.5 Reason for deviation in payment : Alphanumeric
8.6 Consent Fee Remitted now: Numeric
Checklist of Supporting Documents Sl. No. Document Mandatory
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
2. Compliance statement on the latest Renewal and CTE-Expansion-special conditions stipulated under Water & Air Acts Y
3. Auditor Certificate with break up details for the actual Gross fixed Assets (final cost) duly certified by a Chartered
Accountant in the prescribed format. Audited balance sheet is compulsory for all large and medium scale Industries
Y
4. Comparison statement of the existing and expansion activities in the prescribed format. Y
5. Photographs of the provided measures of ETP/APC/ other compliances of conditions (If applicable). N
6. Agreement with Common TSDF/ CBMWTF (If applicable). N
7. Copy of Latest Environmental Statement (If Applicable). N
Functional Specification Document
413
Fee Basis
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
1. Up to Rs. 1 Lakhs 400 300 200
2. Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
3. Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
4. Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
5. Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
6. Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
7. Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
8. Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
9. Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
10. Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
11. Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
12. Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
13. Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
14. Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
15. Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
16. Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
17. Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
18. Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
Functional Specification Document
414
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
19. Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
20. Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
21. Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
22. Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
23. Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
24. Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
25. Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Functional Specification Document
415
Process Work Flow Process Diagram to obtain Consent to Establish and Consent to Operate from Tamil Nadu Pollution Control Board(New Industry, Extension, and Expansion)
Applic
ant
(SW
P)D
EE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
and upload
supporting
documents
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Hold Committee
meeting and draft
minutes
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
ENDSTART
Functional Specification Document
416
Approval Based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Operate -
Expansion Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Operate - Expansion
TSC CCC CCC ZLCCC ZLCCC ZLCCC ZLCCC DLCCC
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Operate - Expansion
JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
417
2.14 Safety Certificate from TNEI
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
Project Y
1 Drawing application reference number
Y Alpha Numeric
2 Applicant letter (in Letter head) Y Upload
3 Supporting documents
3.1. Contractor's work completion report as per IS 732: 1989
Y Upload
3.2. Test certificate of E.H.V / H.V / cable / equipment manufacturer
Upload
3.3. Invoice of H.T. cable Upload
3.4. TANGEDCO work completed? Y Character Dropdown (Y/N)
3.5. Copy of appointment order of SCC holder Y Upload
3.6. Copy of consent letter from SCC holder Y Upload
3.7. Item-wise compliance report as stipulated in the drawing scrutiny report, if any
Upload
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Letter requesting issue of Safety Certificate (on Applicant’s Letter Head) Y
2 Contractor's work completion report as per IS 732: 1989 Y
3 Test certificate of E.H.V / H.V / cable / equipment manufacturer Y
4 Invoice of H.T. cable Y
5 Copy of appointment order of Supervisory Competency Certificate (SCC) holder Y
6 Copy of consent letter from SCC holder Y
7 Item-wise compliance report as stipulated in the drawing scrutiny report, if any N(Provision to upload
multiple documents)
8 Document (if any) raised in the drawing scrutiny report. N(Provision to upload multiple documents)
Functional Specification Document
418
Process Workflow
Procedure for Safety Certificate
Process Title: Final Safety Certificate from Tamil Nadu Electrical Inspectorate
TN
EI
Off
icer
Applicant
START
Fill online form
Upload the required supporting documents
Digitally signed Safety
Certificate
SMS Alert to TNEI Officer
Submit the application
Scrutinize the Application, and
Documents
Any defects identified?
Yes
Provide clarification to Queries
Allot inspection date
SMS Alert to
Applicant
Conduct inspection
SMS Alert to
Applicant
SMS Alert to Applicant
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
SMS Alert to
Applicant
Within 7 days of receiving documents
Speed Courier the
drawing plan
Enter tracking number & date of
dispatch
Enter the date of receiving the
documents
Within 3 days of receiving documents
EndReceive
Certificate
Receive reasons
Any clarifications required?
Raise Queries
Yes
No
Generate Defect Report
Defect Report
Upload Rectificatio
n report
SMS Alert to TNEI Officer
No
SMS Alert to TNEI Officer
Functional Specification Document
419
Inspection Checklist Inspection of the premises based on the following details;
• Electrical Contractor's Completion report duly filled in standard form as prescribed in I.S.732.
• List of Equipment erected with complete details of engine, generator, control panel, cable, change over arrangement, etc.,
• Purchase bill for the generator.
• No objection Certificate from the owner of the premises if the EB service connection is not in the name of the applicant.
• Photo copy of EB meter card.
Workflow for Hierarchy based Approval Sl No Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 TNEI Officer Officer receives the application &
raise queries
Within 3 working days from date of
receipt of documents
2 Level 2 TNEI Officer Officer conducts inspection and
upload defect report
Within 5 working days from date of
receipt of documents
3 Approval Authority TNEI Officer Approves/Rejects Within 7 working days from date of
receipt of documents
Functional Specification Document
420
2.15 Issue of Trade Licence by RD&PR
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Single Window Portal
1 Applicant Details
1.1 Applicant Name Y Alphabet + Space + Dot Yes
1.2 Father’s Name Y Alphabet + Space + Dot No
1.3 Mother’s Name Y Alphabet + Space + Dot No
1.4 Factory Name Y Alpha Numeric Yes
1.5 Survey Number / RS Number N Alpha Numeric Yes
1.6 Door Number / Plot Number Y Alpha Numeric Yes
1.7 Street / Road Y Alpha Numeric Yes
1.8 Taluk (Refer to the List of Taluks)
Y Dropdown Yes
1.9 Revenue Village Y Alpha Numeric Yes
1.10 District (Refer the list of Districts)
Y Dropdown Yes
1.11 State (Refer the List of States) Y Dropdown Yes
Functional Specification Document
421
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1.12 Country (Refer the List of Countries)
N Dropdown Yes
1.13 Pin Code N Numeric Yes
1.14 Nature of Work Y Dropdown No
2 Place of Work
2.1 Click here if the Owner is the same as the Applicant
N Checkbox
2.2 Survey Number / RS Number N Alpha Numeric 1. Enabled if Checkbox is not ticked in 2.1
2. Prefilled based on inputs in 1.5 if Checkbox is ticked in 2.1
No
2.3 Door Number / Plot Number Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 2.1 2. Prefilled based on inputs
in 1.6 if Checkbox is ticked in 2.1
No
2.4 Street / Road Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 2.1 2. Prefilled based on inputs
in 1.7 if Checkbox is ticked in 2.1
No
2.5 Taluk Y Alpha Numeric 1. Enabled if Checkbox is
not ticked in 2.1 2. Prefilled based on inputs in 1.8 if Checkbox is ticked
in 2.1
No
2.6 Revenue Village Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 2.1
No
Functional Specification Document
422
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2. Prefilled based on inputs in 1.9 if Checkbox is ticked in 2.1
2.7 District (Refer the list of Districts)
Y Dropdown 1. Enabled if Checkbox is not ticked in 2.1 2. Prefilled based on inputs
in 1.10 if Checkbox is ticked in 2.1
No
2.8 State (Refer the List of States)
Y Dropdown 1. Enabled if Checkbox is
not ticked in 2.1 2. Prefilled based on inputs in 1.11 if Checkbox is ticked in 2.1
No
2.9 Country (Refer the List of
Countries)
N Dropdown 1. Enabled if Checkbox is
not ticked in 2.1 2. Prefilled based on inputs in 1.12 if Checkbox is ticked in 2.1
No
2.10 Pin Code N Numeric 1. Enabled if Checkbox is not ticked in 2.1
2. Prefilled based on inputs in 1.13 if Checkbox is ticked in 2.1
No
3 Period for which Licence is Required
3.1 From Y Date No
3.2 To Y Date No
4 Details of the Owner
4.1 Click here if the Owner is the same as the Applicant
N Checkbox No
Functional Specification Document
423
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.2 Name Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs in 1.1, if Checkbox is ticked
in 4.1
No
4.3 Survey Number / RS Number Y Alpha Numeric 1. Enabled if Checkbox is
not ticked in 4.1 2. Prefilled based on inputs in 1.5, if Checkbox is ticked in 4.1
No
4.4 Door Number / Plot Number Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs in 1.6, if Checkbox is ticked in 4.1
No
4.5 Street / Road Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs
in 1.7, if Checkbox is ticked in 4.1
No
4.6 Taluk Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs in 1.8, if Checkbox is ticked in 4.1
No
4.7 Revenue Village Y Alpha Numeric 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs in 1.9, if Checkbox is ticked
in 4.1
No
4.8 District (Refer the list of
Districts)
Y Dropdown 1. Enabled if Checkbox is
not ticked in 4.1 2. Prefilled based on inputs in 1.10, if Checkbox is ticked in 4.1
No
Functional Specification Document
424
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.9 State (Refer the List of States)
Y Dropdown 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs in 1.11, if Checkbox is
ticked in 4.1
No
4.10 Country (Refer the List of
Countries)
Y Dropdown 1. Enabled if Checkbox is
not ticked in 4.1 2. Prefilled based on inputs in 1.12, if Checkbox is ticked in 4.1
No
4.11 Pin Code Y Numeric 1. Enabled if Checkbox is not ticked in 4.1 2. Prefilled based on inputs in 1.13, if Checkbox is ticked in 4.1
No
5 Details of Business
5.1 Is this an existing Business? Option 1- Yes
Option 2- No
Y Dropdown No
5.2 Date commencement of Business
Y Date 1. Enabled upon selection of “Yes” in 5.1 2. This should only take past dates
No
5.3 Previous Licence Number Y Alpha Numeric Enabled upon selection of “Yes” in 5.1
No
5.4 Date of Issue of Previous
Licence
Y Date 1. Enabled upon selection
of “Yes” in 5.1
2. This should only take past dates
No
5.5 When do you propose to start the operation?
Y Date 1. Enabled upon selection of “No” in 5.1 2. This should only take
future dates
No
Functional Specification Document
425
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6 Operational Details
6.1 Click here if your factory involves running of any machinery
Y Checkbox No
a Name of the Machinery Y Alpha Numeric 1. Enabled if checkbox is
ticked in 6.1
2. Allow Applicant to add upto 10 machinery details 3. “a” and “b” to be in a tabular format
No
b Horse Power of the Machinery Y Alpha Numeric No
6.2 Highest Number of people working on any particular day of
the year in the factory / establishment? Note: New businesses to provide estimated numbers here
Y Numeric No
6.3 Highest Revenue recorded in any month of the Year? (in INR)
N Numeric Enabled upon selection of “Yes” in 5.1
Functional Specification Document
426
Checklist of Supporting Documents
S. No. Document
1. Copy of Planning Permission issued by CMDA/ DTCP
2. Land transaction document i.e. Sale Deed or Lease Deed, as applicable
3. NOC issued by Fire Department
4. NOC issued by Health Department
5. NOC by Tamil Nadu Pollution Control Board
Functional Specification Document
427
Process Work Flow
Fee Basis Varies from one Panchayat to Another
Procedure for Issue of Trade Licence by Village Panchayats
Ap
pli
can
tV
illa
ge P
an
ch
ayat
Presid
en
t s
Off
ice
Fill the Application
Form for Trade
Licence
Upload Supporting
Documents and
Submit the
Application
Verify the Application
and Supporting
Documents
Schedule Inspection
Visit
Raise Queries
Provide
clarification to
Queries
Process the
Application
Complete Payment of
Fees
End
START
Conduct Inspection
Download Trade
Licence Certificate
Online – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
Legend
Reject the
Application
Inform Applicant for
Payment of Requisite
Fees
Issue Trade Licence
Within 3 days
Licence
Certificate
Offline SMS & Email Alert Sent to the Department Official
Yes
No
Any Clarifications Required?
No
Yes
Were the Inspection and Documents Satisfactory?
Functional Specification Document
428
2.16 Registration under Tamil Nadu Catering Establishments Act, 1958
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Labour Department Portal
1 Details of Establishment
1.1 Name of Establishment Y Alpha Numeric
1.2 Nature of Business
Y Dropdown Options in Dropdown: Bakery, Canteen, Fast Food Shop, Hotel (Boarding & Lodging), Restaurant (Boarding), Sweet Stall, Tea/ Coffee Stall, Others On selecting Others from
the dropdown
1.3 If Others, Specify Y Character Enabled upon selection of “Others” in 1.2
1.4 Details of Organizational Setup
Y Dropdown Options in Dropdown: Co-
operative Society, Partnership, Private Limited Company, Public Limited Company, Sole Proprietary, Others On selecting Others from the dropdown, new tab
opens: “If Others, specify”
1.5 If Others, Specify Y Character Enabled upon selection of
“Others” in 1.4
1.6 Date of Commencement of Establishment
Y Date
Functional Specification Document
429
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1.5 Is there any Manager/ Authorised Person for Establishment
Y Dropdown Options in Dropdown: Yes/ No
2 Address of Catering Establishment
2.1 State
Options in Dropdown: Tamil
Nadu
Y Dropdown Yes
2.2 District Options in Dropdown: Districts in Tamil Nadu
Y Dropdown Yes
2.3 Taluk
Options in Dropdown: Taluks in Tamil Nadu
Y Dropdown Yes
2.4 Town/ Village Options in Dropdown: Towns/ Villages in Tamil Nadu
Y Dropdown Yes
2.5 Street 1 Y Dropdown Yes
2.6 Street 2 N Character Street 2 to be entered, if Street is not available in
Street 1
Yes
2.7 Building Door/ Flat No & Name Y Character Yes
2.8 Pincode Y Numeric Yes
3 Details of the Employer/
Proprietor
3.1 Name Y Alphabet + Space + Dot
3.2 Designation Y Alphabet + Space + Dot
Functional Specification Document
430
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.3 Father/ Husband Name Y Alphabet + Space + Dot
3.4 Date of Birth Y Date
3.5 Age Y Numeric
3.6 Gender Y Dropdown Options in Dropdown: Male, Female, Transgender
4 Residential details of the Employer/ Proprietor
4.1 State Y Alpha Numeric
4.2 District Y Alphabet
4.3 Taluk Y Alpha Numeric
4.4 Town/ Village Y Alpha Numeric
4.5 Street 1 Y Alpha Numeric
4.6 Street 2 N Alpha Numeric To be entered if street is not available in Street 1
4.7 Building Door/ Flat No & Name Y Alpha Numeric
4.8 Pincode Y Numeric
5 Manager / Authorised Person for Establishment
Functional Specification Document
431
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.1 Name Y Alphabet + Space + Dot
5.2 Designation
Y Alpha Numeric
5.3 Father / Husband Name Y Alphabet + Space + Dot
5.4 Gender Y Dropdown Options in Dropdown: Male, Female, and Transgender
5.5 Date of Birth Y Date
5 Financial Resources of the Employer
5.1 Whether able to meet the demands arising out of the
provisions of the law to welfare of labour?
N Dropdown Options in Dropdown: Yes/ No
On selecting Yes from the dropdown, then new tab
opens with upload option: “Attach Financial Resource Document”
6 Experience
6.1 Previous of the Applicant in Catering Industry?
N Dropdown Options in Dropdown: Yes/ No On selecting Yes from the dropdown, then new tab
opens with upload option:
“Attach Relevant Document”
7 Maximum Number of Employees Proposed to be Employed on any One Day During Calendar Year
Functional Specification Document
432
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.1 On Roll N Numeric Individual values to be provided for columns on men and women proposed and total column to be
automatically calculated
7.2 Out Sourced N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
7.3 Contract N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
7.4 Inter-State Migrants N Numeric Individual values to be provided for columns on men and women proposed
and total column to be automatically calculated
7.5 Grand Total Numbers of Workers N Numeric Automatically calculated column-wise for men, women and total
8 Number of employees working at present
8.1 On Roll N Numeric Individual values to be provided for columns on men and women proposed
and total column to be automatically calculated
8.2 Out Sourced N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
Functional Specification Document
433
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
8.3 Contract N Numeric Individual values to be provided for columns on men and women proposed and total column to be
automatically calculated
8.4 Inter-State Migrants N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
8.5 Grand Total Numbers of Workers N Numeric Automatically calculated column-wise for men, women and total
9 Number of temporary
alteration of premises
9.1 Whether any temporary alteration of proposed Site to
any existing premises?
N Dropdown Options in Dropdown: Yes/ No
On selecting Yes from the dropdown, 2 new tabs
open: 1. The employer should
quote the license or any order from the Local Authority
2. Shifting Premises
file- with an option upload file
10 Details of Closure
10.1 Whether any catering establishment was/were closed by the applicant during the period of 12 months immediately preceding the date of application
N Dropdown Options in Dropdown: Yes/ No On selecting Yes from the dropdown, 2 new tabs open: 1. Closure Date
Functional Specification Document
434
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2. Reason of closing
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1 Duly self-attested identity Proof (Pan Card/Aadhaar Card/Voter
I.D./Driving Licence etc.)*
Yes
2 Residential address of the employer of the establishment* Yes
3 Location of the establishment (photo of the name board with address. In
the name board importance to be given to Tamil)*
Yes
4
Proof copy GST Certificate/ Rental Agreement/ No Objection Certificate
from rental building owner/ Building Ownership document/ EB Card/ EB
Bill*
Yes
5 Labour Welfare Fund Contribute Receipt/ Self Certificate* No
6 Financial Resource Document No
7 Proof of Experience of the Applicant in the Catering Industry No
8 Shifting premises file No
Functional Specification Document
435
2.17 Renewal under Tamil Nadu Catering Establishments Act, 1958
Online Application Form
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown/
File Upload)
Remarks, if any for IT vendor
1 Details of Establishment
1.1 Name of Establishment N Alpha Numeric
1.2 Nature of Business N Dropdown Option in Dropdown: Canteen
1.3 Details of Organizational Setup N Dropdown Option in Dropdown: Private Limited Company
2 Renewal Details
2.1 Date of Registration/ Previous Renewal Y Date Pop up calendar to provide date of birth in the form Date-Month-Year
2.2 Maximum number of workers employed on any day during the preceding year
Y Numeric
2.3 Maximum number of workers employed
on any day during this year
Y Numeric
3 Contribution to Tamil Nadu Labour Welfare Fund
3.1 Whether paid Contribution to Labour Welfare Fund
N Dropdown Options in Dropdown: Yes/ No On selecting Yes from the dropdown, new section opens:
Tamil Nadu Labour Welfare Fund Previous Year. The section
contains three tabs: 1. Receipt Number 2. Receipt Date 3. Upload receipt copy-
option to upload file
Functional Specification Document
436
Sl No Field Mandatory (Y/N)
Field Type (character/Numeric/
Alpha Numeric / Dropdown/
File Upload)
Remarks, if any for IT vendor
On selecting No from the dropdown, new section opens: Payment of Contribution to Tamil
Nadu Welfare Fund. The section contains two tabs:
1. Grand total number of workers
2. Contribution amount
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1 Copy of Registration Certificate Yes
2 Receipt Copy Yes
Functional Specification Document
437
2.18 The Tamil Nadu Catering Establishments Act, 1958- Amendment
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown/ File Upload)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 Which field amendment will be need?
Y Character Options for Checklist: 1. Name of the
Establishment
2. Address of the Establishment
3. Maximum Number of Employees Proposed to be Employed
On checking the checkbox for each, subsequent sections to open as mentioned below
2 Name of the Establishment
2.1 Name of Establishment Y Alpha Numeric Yes
2.2 Nature of Business 1= Canteen
Y Dropdown
2.3 Details of Organisational Setup 1= Private Limited Company
Y Dropdown
2.4 Is there any Managing Agent or
Directors Appointed for Establishment? 1= Yes
2= No
Y Dropdown
3 Managing Agent or Directors
Appointed For Establishment
Section to be opened
upon selection of checklist: Name of the Establishment
Functional Specification Document
438
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown/ File Upload)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.1 Name Y Alphabet + Space + Dot
3.2 Age Y Numeric
3.3 Father/ Husband Y Character
3.4 Address Y Character
3.5 Designation Y Character
4 Address of Catering Establishment
Section to be opened upon selection of
checklist: Address of the Establishment
4.1 State Y Dropdown Options in Dropdown: Tamil
Nadu
Yes
4.2 District Y Dropdown Options in Dropdown: Districts in Tamil Nadu
Yes
4.3 Taluk Y Dropdown Options in Dropdown:
Taluks in Tamil Nadu
Yes
4.4 Town/ Village Y Dropdown Options in Dropdown: Towns/ Villages in Tamil Nadu
Yes
4.5 Street 1 Y Dropdown Options in Dropdown:
Streets in Tamil Nadu
Yes
4.6 Street 2 N Character To be entered if street is not available in Street
Yes
4.7 Building Door/ Flat No & Name Y Character Yes
Functional Specification Document
439
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown/ File Upload)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.8 Pincode Y Numeric Yes
5 Maximum Number of Employee Proposed to be employed
Section to be opened upon selection of checklist: Maximum Number of Employee
Proposed to be employed
5.1 On Roll N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
5.2 Out Sourced N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
5.3 Contract N Numeric Individual values to be provided for columns on
men and women proposed and total column to be automatically calculated
5.4 Inter-State Migrants N Numeric Individual values to be provided for columns on
men and women proposed and total column to be automatically calculated
5.5 Grand Total Numbers of Workers N Numeric Automatically calculated
column-wise for men, women and total
Functional Specification Document
440
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1 Documents relevant to amendment* Yes
Functional Specification Document
441
2.19 The Tamil Nadu Catering Establishments Act, 1958- Closure
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 Details of Establishment
1.1 Name of Establishment N Alpha Numeric Yes
1.2 Nature of Business N Dropdown Options in dropdown: Fast Food Shop (fixed)
1.3 Details of Organizational Setup N Dropdown Options in dropdown: Co-operative Society (fixed)
1.4 Relationship of present applicant with previous applicant
Y Dropdown Options in dropdown: Self, Blood Relationship, Partner, Director, Others On selecting Others from
the dropdown new tab opens: “If any, upload relevant document”- option
to Upload File
2 Reason for Closure Y Dropdown Options in dropdown: Completion of work, Closing of Businesses, Shifting of business premises to another AIL area, Others
On selecting Others from the dropdown, new tab opens: “Reason for Others
(Specify)”
3 Details of the Applicant
3.1 Name Y Alphabet + Space + Dot
Functional Specification Document
442
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.2 Designation Y Character
3.3 Father/ Husband Y Character
3.4 Gender Y Dropdown Options in dropdown:
1. Male
2. Female 3. Transgender
3.5 Date of Birth Y Date Pop up calendar to provide date of birth in the form Date-Month-Year
4 Residential details of the Employer/ Proprietor
4.1 State Y Character Yes
4.2 District Y Character Yes
4.3 Taluk Y Character Yes
4.4 Town/ Village Y Character Yes
4.5 Street 1 Y Character Yes
4.6 Street 2 N Character To be entered if street is not
available in Street
Yes
4.7 Building Door/ Flat No & Name Y Character Yes
4.8 Pincode Y Numeric Yes
Functional Specification Document
443
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5 Pending Details
5.1 Wages to Labour Y Dropdown Options in dropdown: Yes/ No On selecting Yes from the dropdown new tab opens:
“Specify”
5.2 Compounding Case Pending Y Dropdown Options in dropdown: Yes/ No On selecting Yes from the dropdown new tab opens: “Specify”
5.3 Court Case Pending Y Dropdown Options in dropdown: Yes/
No On selecting Yes from the dropdown new tab opens: “Specify”
5.4 Contribution to TNLWF pending Y Dropdown Options in dropdown: Yes/ No
On selecting Yes from the dropdown new tab opens: “Specify”
5.5 Any other Pendings Y Dropdown Options in dropdown: Yes/ No
On selecting Yes from the dropdown new tab opens: “Specify”
Functional Specification Document
444
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1 Supporting documents relevant to closure Yes
Basis of Fee Charged (2.16-2.19)
S.No. Details of Registration Certificate
Fees (in INR)
1 REGISTRATION FEE - Rule 3
1.1 Workers not exceed 5 250
1.2 Exceeds 5 but does not exceed 10 500
1.3 Exceeds 10 but does not exceed 20 1000
1.4 Exceeds 20 but does not exceed 50 2500
1.5 Exceeds 50 but does not exceed 100 5000
1.6 Exceeds 100 but does not exceed 500 10000
1.7 Exceeds 500 50000
2 AMENDMENT FEE FOR REGISTRATION CERTIFICATE 100
3 TRANSFER OF R.C 100
4 ISSUE OF DUPLICATE R.C 100
5 RENEWAL FEE FOR R.C - Rule 6
Renewal up to 31.12 of each year Actual fee
6 LATE FEE FOR LICENCE up to 1 Month (up to January 31st) 25% Extra
7 LATE FEE FOR LICENCE after 1 Month but within 2 Months( upto February 28/29th) 50% Extra
8 LATE FEE FOR LICENCE after expiry of 2 Months (after 28/29th Feb) 100% Extra
Functional Specification Document
445
2.20 Registration of Principal Employer under Migrant Workmen (Regulation of Employment and Conditions of
Service) Act, 1979
Online Application Form
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/
Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
1 Details of Establishment
1.1 Name of Establishment Y Alpha Numeric Yes
1.2 Nature of Business Y Dropdown Options in dropdown: Advertising, Banking,
Communication, Educational Institution, Finance, Food Services, Hospital, Insurance, Logistics, Man Power Supply, Manufacturing, Marketing, Retail, Software, Transport,
Warehousing, Wholesale, Others On selecting Others from the dropdown, new tab opens: “If other business, specify”
1.3 If Other Business, Specify Y Alpha Numeric Enabled if “Others” is selected in 1.2
1.4 Details of Organizational Setup Y Dropdown Options in Dropdown: Co-operative Society,
Government, Partnership,
Private Limited Company, Public Limited Company, Sole Proprietary, Others On selecting Others from the dropdown, new tab
opens: “If Other Business, specify”
Functional Specification Document
446
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
1.5 If Others, Specify Y Alpha Numeric Enabled if “Others” selected in 1.4
1.6 Date of Commencement of
Establishment
Y Date Pop up calendar to provide
date of birth in the form Date-Month-Year
1.7 Is there any Manager/ Authorised Person responsible
for the supervision and control of
the establishment
Y Dropdown Options in dropdown: Yes/No
1.8 Is there any Managing Agent or Directors Appointed for Establishment
Y Dropdown • Options in dropdown:
Yes/No • Enabled if “Private
Limited Company” or “Public Limited
Company” is selected in 1.4
1.9 Is there any Share Holders for Establishment
Y Dropdown
• Options in dropdown: Yes/No
• Enabled if “Yes” is selected in 1.8
2 Address of Establishment (Worksite)
2.1 State Y Dropdown Options in Dropdown: Tamil Nadu
Yes
2.2 District Y Dropdown Options in Dropdown:
Districts in Tamil Nadu
Yes
2.3 Taluk Y Dropdown Options in Dropdown: Taluks in Tamil Nadu
Yes
Functional Specification Document
447
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
2.4 Town/ Village Y Dropdown Options in Dropdown: Towns/ Villages in Tamil Nadu
Yes
2.5 Street 1 Y Dropdown Options in Dropdown:
Streets in Tamil Nadu
Yes
2.6 Street 2 N Character To be entered if street is not available in Street 1
Yes
2.7 Building Door/ Flat No & Name Y Alpha Numeric Yes
2.8 Pincode Y Numeric Yes
3 Details of the Employer/ Proprietor
3.1 Name Y Alphabet + Space + Dot
3.2 Designation Y Alpha Numeric
3.3 Father/ Husband Name Y Alphabet + Space + Dot
3.4 Gender of the Principal Employer Y Dropdown Dropdown Options: Male, Female, Transgender
3.5 Date of Birth Y Date Pop up calendar to provide
date of birth in the form Date-Month-Year
3.6 Age Y Numeric
4 Residential details of the Principal Employer/ Proprietor
4.1 State Y Alphabet
Functional Specification Document
448
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
4.2 District Y Alphabet
4.3 Taluk Y Alpha Numeric
4.4 Town/ Village Y Alpha Numeric
4.5 Street 1 Y Alpha Numeric
4.6 Street 2 N Alpha Numeric To be entered if street is not
available in Street 1
4.7 Building Door/ Flat No & Name Y Alpha Numeric
4.8 Pincode Y Numeric
5 Manager / Authorized Person
Details (Other than Owner)
This section (5) is enabled if
“Yes” is selected in 1.7
5.1 Name Y Alphabet + Space + Dot
5.2 Designation Y Character
5.3 Father/Husband Name Y Alphabet + Space + Dot
5.4 Gender Y Dropdown Options in Dropdown: Male, Female, Transgender
5.5 Date of Birth Y Date Pop up Calendar option to give date of Birth in the form Day-Month-Year
5.6 Add More N Click Tab Option to add details about
multiple
Functional Specification Document
449
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
Managers/Authorized Persons
6 Managing Agent / Director
Appointed for Establishment
This section is enabled if
“Yes” is selected in 1.8
6.1 Name Y Alphabet + Space + Dot
6.2 Age Y Numeric
6.3 Father / Husband Name Y Alphabet + Space + Dot
6.4 Address Y Alpha Numeric
6.5 Designation Y Alpha Numeric
7 Details of the Partners This section is “enabled” if
“Partnership” is selected in 1.4
7.1 Name Y Alphabet + Space + Dot
7.2 Age Y Numeric
7.3 Father / Husband’s Name Y Alphabet + Space + Dot
7.4 Address Y Alpha Numeric
8 Number of Employees working at present
8.1 On Roll N Numeric Individual values to be
provided for columns on men and women proposed
Functional Specification Document
450
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
and total column to be automatically calculated
8.2 Out Sourced N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
8.3 Contract N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
8.4 Inter-State Migrants N Numeric Individual values to be provided for columns on
men and women proposed and total column to be automatically calculated
8.5 Adolescent N Numeric Individual values to be
provided for columns on men and women proposed
and total column to be automatically calculated
8.6 Grand Total Numbers of Workers N Numeric Automatically calculated column-wise for men, women and total
9 Particulars of Contractors and Migrant Workmen
Option to be provided for adding details of multiple persons
9.1 Name Y Alphabet + Space + Dot
9.2 Age Y Numeric
9.3 Father/Husband Y Alphabet + Space + Dot
Functional Specification Document
451
Sl No Field Mandatory (Y/N) Field Type (character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation CAF (Yes/No)
9.4 Address Y Alpha Numeric
9.5 Nature of work assigned to
migrant workmen
Y Character
9.6 Maximum number of migrant workmen to be employed
Y Numeric
9.7 Estimated date of commencement
Y Date Pop up calendar to provide date of birth in the form Date-Month-Year
9.8 Estimated date of ending Y Date Pop up calendar to provide
date of birth in the form Date-Month-Year
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1 Duly self-attested identity Proof (Pan Card/Aadhaar Card/Voter
I.D./Driving Licence etc.)
Yes
2 Residential address of the employer of the establishment Yes
3 Location of the establishment (photo of the name board with address. In
the name board importance to be given to Tamil)
Yes
4 List of contractors and their agreement copy Yes
5 Proof copy GST Certificate/ Rental Agreement/ No Objection Certificate
from rental building owner/ Building Ownership document/ EB Card/ EB Bill
Yes
Functional Specification Document
452
2.21 Licence for Contractor under Migrant Workmen (Regulation of Employment and Conditions of
Service) Act, 1979
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 Registration Details Search option to be provided after inputting
Registration number and Registration Date to search
for validity of the registration number
1.1 Registration number Y Alpha Numeric
1.2 Registration Date Y Date Pop up calendar to provide date of birth in the form Date-Month-Year
2 Details of Establishment
2.1 Name of Establishment Y Alpha Numeric Yes
2.2 Nature of Business Y Dropdown Options in Dropdown: Software, Food Services, Retail, Wholesale, Manufacturing, Marketing, Transport, Communication, Logistics, Banking, Finance,
Insurance, Ware Housing, Advertising, Educational
Institution, Hospital, Manpower Supply, Others. On selecting Others, new tab opens: “If Others, please specify”
Functional Specification Document
453
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2.3 If Others, Specify Y Alphabet To enabled if “Others” is selected in 2.2
2.4 Details of Organizational Setup Y Dropdown Options in Dropdown: Sole Proprietary, Partnership, Public Limited Company, Private Limited Company,
Government, Co-operative Society, Others On selecting Others, new
tab opens: “If Others, please specify”
2.5 Is there any Manager/ Authorised Person responsible for the supervision and control of
the establishment
Y Dropdown Options in dropdown: Yes/ No.
2.6 Is there any Managing Agent or Directors Appointed for
Establishment
Y Dropdown
• Options in dropdown:
Yes/No • Enabled if “Public
Limited Company” or “Private Limited
Company” is selected in 2.3
2.7 Is there any Share Holders for Establishment
Y Dropdown
• Options in dropdown: Yes/No
• Enabled if “Yes” is
selected in 2.6
3 Address of Establishment
3.1 State Y Dropdown Options in Dropdown: Tamil Nadu
Yes
Functional Specification Document
454
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.2 District Y Dropdown Options in Dropdown: Districts in Tamil Nadu
Yes
3.3 Taluk Y Dropdown Options in Dropdown: Taluks in Tamil Nadu
Yes
3.4 Town/ Village Y Dropdown Options in Dropdown:
Towns/ Villages in Tamil
Nadu
Yes
3.5 Street 1 Y Dropdown Options in Dropdown: Streets in Tamil Nadu
Yes
3.6 Street 2 N Character To be entered if street is not available in Street 1
Yes
3.7 Building Door/ Flat No & Name Y Alpha Numeric Yes
3.8 Pincode Y Numeric Yes
4 Details of the Employer/ Proprietor (Contractor)
4.1 Name Y Alphabet + Space + Dot
4.2 Designation Y Alpha Numeric
4.3 Father/ Husband Y Alphabet + Space + Dot
4.4 Gender Y Dropdown Options in Dropdown: Male and Female
4.5 Date of Birth Y Date Pop up calendar to provide date of birth in the form Date-Month-Year
Functional Specification Document
455
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.6 Age Y Numeric
5 Residential details of the Principal Employer/ Proprietor (Contractor)
5.1 State Y Alphabet
5.2 District Y Alphabet
5.3 Taluk Y Alpha Numeric
5.4 Town/ Village Y Alpha Numeric
5.5 Street 1 Y Alpha Numeric
5.6 Street 2 N Alpha Numeric To be entered if street is not available in Street 1
5.7 Building Door/ Flat No & Name Y Alpha Numeric
5.8 Pincode Y Numeric
6 Managing Agent or Directors Appointed for Establishment
This section is enabled if “Yes” is selected in 2.6
6.1 Name Y Alphabet + Space + Dot
6.2 Age Y Numeric
6.3 Father / Husband Name Y Alphabet + Space + Dot
Functional Specification Document
456
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6.4 Designation Y Alpha Numeric
6.5 Address Y Alpha Numeric
7 Manager/Authorized Person
For Establishment
This section is enabled if
“Yes” is selected in 2.5
7.1 Name Y Alphabet + Space + Dot
7.2 Designation Y Character
7.3 Father/Husband Name Y Alphabet + Space + Dot
7.4 Gender Y Dropdown Options in Dropdown: Male, Female, Transgender
7.5 Date of Birth Y Date Pop up Calendar option to give date of Birth in the form Day-Month-Year
7.6 Add More N Click Tab Option to add details about multiple
Managers/Authorized Persons
8 Details of the Partners This section is “enabled” if “Partnership” is selected in 2.4
8.1 Name Y Alphabet + Space + Dot
8.2 Age Y Numeric
8.3 Father / Husband’s Name Y Alphabet + Space + Dot
Functional Specification Document
457
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
8.4 Address Y Alpha Numeric
9 Particulars of Migrant Workmen
9.1 Nature of work assigned to
migration
Y Character
9.2 Maximum number of migrant workmen proposed to be employed in the establishment on any date
Y Numeric
9.3 Estimated date of commencement
Y Date Pop up calendar to provide date of birth in the form Date-Month-Year
9.4 Estimated date of ending Y Date Pop up calendar to provide date of birth in the form
Date-Month-Year
10 Worksite Address
10.1 State Y Dropdown Option: Tamil Nadu
10.2 District Y Dropdown Districts in Tamil Nadu
10.3 Taluk Y Dropdown Taluks in Tamil Nadu
10.4 Town/Village Y Dropdown Towns/ Villages in Tamil
Nadu
10.5 Street 1 Y Dropdown Streets in Tamil Nadu
10.6 Street 2 N Character To be entered if street is not available in Street 1
Functional Specification Document
458
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
10.7 Building/ Door/ Flat No. Y Alpha Numeric
10.8 Pincode Y Numeric
11 Maximum number of
employees proposed to be
employed
11.1 On Roll N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
11.2 Out Sourced N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
11.3 Contract N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
11.4 Inter-State Migrants N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
11.5 Adolescent N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
11.6 Grand Total Numbers of Workers N Numeric Automatically calculated
column-wise for men, women and total
Functional Specification Document
459
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
12 Conviction
12.1 Are you previously convicted? Y Dropdown Options in Dropdown: Yes/No On selecting Yes from the dropdown, new tab opens:
“Specify”
12.2 If Yes, please Specify Y Character Enabled if “Yes” is selected in 10.1
13 Previous Revoke/ Suspension of License or Forfeiting Security Deposits
in Respect of an Earlier Contract
13.1 Whether there was any order against the contractor?
Y Dropdown Options in Dropdown: Yes/No On selecting yes from the
dropdown, 2 new tab opens: “Order Number” and “Order Date”
13.2 Order Name Y Numeric Enabled if “Yes” is selected in 11.1
13.3 Order Date Date Enabled if “Yes” is selected in 11.1
13.4 Whether the contractor has
worked in any other establishment within the past 5
years?
Y Dropdown Options in Dropdown:
Yes/No
14 Facilities provided to Migrant Workmen
14.1 Wages payable to migrant workmen in an establishment
Y Dropdown Options in Dropdown: 1. Same rate of wages
paid by Principal Employer
Functional Specification Document
460
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2. Higher than the rate of wages paid by Principal Employer
14.2 Medical Facilities Y Dropdown Options in Dropdown: Yes/ No
14.3 Protective Clothing Y Dropdown Options in Dropdown: Yes/
No
14.4 Drinking Water Y Dropdown Options in Dropdown: Yes/No
14.5 Latrines, urinals Y Dropdown Options in Dropdown: Yes/No
14.6 Washing Facilities Y Dropdown Options in Dropdown: Yes/ No
14.7 Rest Rooms Y Dropdown Options in Dropdown: Yes/ No
14.8 Canteens Y Dropdown Options in Dropdown: Yes/ No
14.9 Creche Y Dropdown Options in Dropdown: Yes/ No
14.10 Residential Accommodation Y Dropdown Options in Dropdown: Yes/ No
Functional Specification Document
461
Checklist of Supporting Documents S.
No. Document
Mandatory (Yes/No)
1 Duly self-attested identity Proof (Pan Card/Aadhaar Card/Voter I.D./Driving Licence etc.) Yes
2 Residential address of the employer of the establishment Yes
3 Location of the establishment (photo of the name board with address. In the name board
importance to be given to Tamil)
Yes
4 Certificate by the Principal Employer in Form VI Yes
5 List of contractors and their agreement copy Yes
6 Partnership Deed Copy* Yes
7 Labour Welfare Fund Contribute Receipt/ Self Certificate Yes
8 Registration Certificate Yes
9 Proof copy GST Certificate/ Rental Agreement/ No Objection Certificate from rental building owner/
Building Ownership document/ EB Card/ EB Bill
Yes
*Required if “Partnership” is selected in 2.4
Functional Specification Document
462
Basis of Fee Charged (2.20-2.21)
S.No. Details of Registration Certificate / Licence Fee (in INR)
A Registration of Principal Employer /Licence Fee For Contractor
1 Employees from 5 – 50 2,500
2 Employees from 51 – 100 5,000
3 Employees from 100 – 200 10,000
4 Employees above 201 20,000
B Security Deposit per Head 1,000
Functional Specification Document
463
2.22 Registration of Principal Employer under Contract Labour Act
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
1 Applicability Of Service Details
Y
1.1 Whether Principal Employer applied for Registration Certificate?
Y Dropdown Options for dropdown: Yes/No. On selecting Yes from the dropdown, then new tab opens in next section “Maximum number of contract labours to be
employed on any one day” On selecting No, an error in red which says “20 number of workmen directly employed should be eligible
for apply”
1.2 Maximum Number of contract labours to be employed on any one day
Y Dropdown Options for dropdown: Below 20 contract labours/ 20 or more contract labours If selected “Below 20 contract labours” an error occurs in red stating “20
number of workmen directly employed should be eligible for apply” If selected “20 or more
contract labours” , new tabs open in next section
2 Details of the Establishment Y
2.1 Name of Establishment Y Alpha Numeric Yes
Functional Specification Document
464
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
2.2 Nature of Business Y Dropdown Options in the dropdown: – Advertising, Banking, Communication, Educational Institution, Finance, Food
Services, Hospital Insurance, Logistics,
Manpower Supply, Manufacturing, Marketing, Retail, Software, Transport, Warehousing, Wholesale, Others
On selecting Others, new tab opens: “If Others, please specify”
2.3 Details of Organizational setup Y Dropdown Options in the dropdown: Co-operative Society, Government, Partnership,
Private Limited Company,
Public Limited Company, Sole Proprietary, Others On selecting Others, new tab opens: “If Others, please specify”
2.4 Date of Commencement of Establishment
Y Numeric Pop up Calendar option to give date in the form Day-Month-Year
2.5 Is there any manager/Authorized Person for Establishment
Y Dropdown Options of dropdown: Yes/No
If selected yes, new tab
open in next section of the name “Manager/Authorized Person for establishment” If No, directly jumps to the section “Address of
Establishment”
Functional Specification Document
465
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
2.6 Is there any Managing Agent or Directors Appointed for Establishment
Y Dropdown
• Options in dropdown: Yes/No
• Enabled if “Public Limited Company” or
“Private Limited
Company” is selected in 2.3
2.7 Is there any Share Holders for Establishment
Y Dropdown
• Options in dropdown: Yes/No
• Enabled if “Yes” is
selected in 2.6
3 Manager/Authorized Person For Establishment
This section is enabled if “Yes” is selected in 2.5
3.1 Name Y Alphabet + Space + Dot
3.2 Designation Y Character
3.3 Father/Husband Name Y Alphabet + Space + Dot
3.4 Gender Y Dropdown Options in Dropdown: Male, Female, Transgender
3.5 Date of Birth Y Date Pop up Calendar option to give date of Birth in the
form Day-Month-Year
3.6 Add More N Click Tab Option to add details about multiple Managers/Authorized Persons
4 Managing Agent or Directors Appointed for Establishment
This section is enabled if “Yes” is selected in 2.6
Functional Specification Document
466
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
4.1 Name Y Alphabet + Space + Dot
4.2 Age Y Numeric
4.3 Father / Husband Name Y Alphabet + Space + Dot
4.4 Designation Y Alpha Numeric
4.5 Address Y Alpha Numeric
5 Details of the Partners This section is “enabled” if “Partnership” is selected in
2.4
5.1 Name Y Alphabet + Space + Dot
5.2 Age Y Numeric
5.3 Father / Husband’s Name Y Alphabet + Space + Dot
5.4 Address Y Alpha Numeric
6 Address of Establishment (Worksite Address)
Y
6.1 State Y Dropdown Selection of State-Tamil Nadu
Yes
6.2 District Y Dropdown Selection of districts in Tamil Nadu
Yes
Functional Specification Document
467
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
6.3 Taluk Y Dropdown Selection of Taluks in the previously selected district of Tamil Nadu
Yes
6.4 Town / Village Y Dropdown Selection of town/village in the district
Yes
6.5 Street 1 Y Dropdown Street in the selected town Yes
6.6 Street 2 N Alpha Numeric To be entered if street is not available in Street 1
Yes
6.7 Building/ Door/Flat No. Y Alpha Numeric Yes
6.8 Pincode Y Numeric Yes
7 Details of Principal Employer/Proprietor
Y
7.1 Name Y Alphabet + Space + Dot
7.2 Designation Y Alpha Numeric
7.3 Father/Husband Y Alphabet + Space + Dot
7.4 Gender Y Dropdown Options – Male, Female, Transgender
7.5 Date of Birth Y Date Pop up Calendar option to give date of Birth in the
form Day-Month-Year
7.6 Age Y Date
Functional Specification Document
468
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
8 Residential Details of Principal Employer/Proprietor
Y
8.1 State Y Alphabet Selection of State-Tamil Nadu
8.2 District Y Alphabet Selection of districts in
Tamil Nadu
8.3 Taluk Y Alp0habet Selection of Taluks in the previously selected district of Tamil Nadu
8.4 Town / Village Y Alpha Numeric Selection of town/village in
the district
8.5 Street 1 Y Alpha Numeric Selection of Street in the town from dropdown
8.6 Street 2 N Alpha Numeric To be entered if street is not
available in Street 1
8.7 Building/ Door/Flat No. Y Alpha Numeric
8.8 Pincode Y Numeric
9 Nature of Work Y
9.1 Nature of Work Carried in the
Establishment
Y Character
10 Number of Workmen Directly Employed
N
10.1 Outsourced N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
Functional Specification Document
469
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
10.2 Contract N Numeric Individual values to be provided for columns on men and women proposed and total column to be
automatically calculated
10.3 Inter-State Migrants N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
10.4 Adolescent N Numeric Individual values to be provided for columns on men and women proposed and total column to be automatically calculated
10.5 Grand Total Number of Workers N Numeric Individual values to be provided for columns on men and women proposed
and total column to be automatically calculated
11 Particulars of Contractors Y
11.1 Name Y Character
11.2 Age Y Numeric
11.3 Father/Husband Y Character
11.4 Address Y Alpha Numeric
11.5 Nature of work assigned to contractor
Y Character
Functional Specification Document
470
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
11.6 Maximum Number of contract labour employed on any day
Y Numeric
11.7 Estimated date of commencement
Y Date Pop up Calendar option to give date of Commencement in the form Day-Month-Year
11.8 Estimated date of ending Y Date Pop up Calendar option to
give date of Ending in the form Day-Month-Year
Checklist of Supporting Documents Sl.
No. Document Mandatory (Yes/No)
1 Duly self-attested identity Proof (Pan Card/Aadhaar Card/Voter I.D./Driving License etc.) Yes
2 Residential address of the employer of the establishment Yes
3 Location of the establishment (photo of the name board with address. In the name board importance is
given to Tamil)
Yes
4 List of Contractors and their agreement copy Yes
5 Partnership deed copy* Yes
6 Written order of nominated/ authorized person among the Director** Yes
7 Certified List of Directors** Yes
8 Proof of copy GST Certificate/ Rental agreement/ No objection Certificate from rental building
owner/Building ownership documents/EB Card/EB bill
Yes
*Mandatory if “Partnership” is selected in 2.3
***Mandatory if “Yes” is selected in 2.6
Functional Specification Document
471
2.23 Licence for Contractor under Contract Labour Act
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
1 Registration Details Y Search option to be provided after inputting Registration number and
Registration Date to search for validity of the
registration number
1.1 Registration number Y Alpha Numeric
1.2 Registration Date Y Numeric Pop up calendar to provide date of birth in the form Date-Month-Year
2 Details of Establishment where contract labour is to be employed
Y
2.1 Name of Establishment Y Character Yes
2.2 Nature of Business Y Dropdown Options in Dropdown:
Software, Food Services, Retail, Wholesale, Manufacturing, Marketing, Transport, Communication, Logistics, Banking, Finance, Insurance, Ware Housing,
Advertising, Educational Institution, Hospital,
Manpower Supply, Others. On selecting Others, new tab opens: “If Others, please specify”
2.3 Details of Organizational Setup Y Dropdown Options in Dropdown: Sole Proprietary, Partnership, Public Limited Company,
Functional Specification Document
472
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
Private Limited Company, Government, Co-operative Society, Others On selecting Others, new
tab opens: “If Others, please specify”
2.4 Is there any Manager/ Authorised Person responsible for the supervision and control of the establishment
Y Dropdown Options in dropdown: Yes/ No.
2.5 Is there any Managing Agent or Directors Appointed for Establishment
Y Dropdown
• Options in dropdown: Yes/No
• Enabled if “Public Limited Company” or “Private Limited
Company” is selected in 2.3
2.6 Is there any Share Holders for Establishment
Y Dropdown
• Options in dropdown: Yes/No
• Enabled if “Yes” is selected in 2.6
3 Address of Establishment (Contractor)
Y
3.1 State Y Dropdown Options in Dropdown: Tamil
Nadu
Yes
3.2 District Y Dropdown Options in Dropdown:
Districts in Tamil Nadu
Yes
3.3 Taluk Y Dropdown Options in Dropdown: Taluks in Tamil Nadu
Yes
3.4 Town/ Village Y Dropdown Options in Dropdown:
Towns/ Villages in Tamil Nadu
Yes
Functional Specification Document
473
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
3.5 Street 1 Y Dropdown Options in Dropdown: Streets in Tamil Nadu
Yes
3.6 Street 2 N Character To be entered if street is not available in Street 1
Yes
3.7 Building Door/ Flat No & Name Y Character Yes
3.8 Pincode Y Numeric Yes
4 Details of the Employer/ Proprietor (Contractor)
Y
4.1 Name Y Character
4.2 Designation Y Character
4.3 Father/ Husband Y Character
4.4 Gender Y Dropdown Options in Dropdown: Male, Female and Transgender
4.5 Date of Birth Y Numeric Pop up calendar to provide date of birth in the form Date-Month-Year
4.6 Age Y Numeric Yes
5 Residential details of the Principal Employer/
Proprietor (Contractor)
Y
5.1 State Y Character Options in Dropdown: Tamil Nadu
Functional Specification Document
474
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
5.2 District Y Character Options in Dropdown: Districts in Tamil Nadu
5.3 Taluk Y Character Options in Dropdown: Taluks in Tamil Nadu
5.4 Town/ Village Y Character Options in Dropdown:
Towns/ Villages in Tamil
Nadu
5.5 Street 1 Y Character Options in Dropdown: Streets in Tamil Nadu
5.6 Street 2 N Character To be entered if street is not available in Street 1
5.7 Building Door/ Flat No & Name Y Character
5.8 Pincode Y Numeric
6 Manager/Authorized Person For Establishment
This section is enabled if “Yes” is selected in 2.5
6.1 Name Y Alphabet + Space + Dot
6.2 Designation Y Character
6.3 Father/Husband Name Y Alphabet + Space + Dot
6.4 Gender Y Dropdown Options in Dropdown: Male, Female, Transgender
6.5 Date of Birth Y Date Pop up Calendar option to give date of Birth in the form Day-Month-Year
Functional Specification Document
475
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
6.6 Add More N Click Tab Option to add details about multiple Managers/Authorized Persons
7 Managing Agent or Directors Appointed for Establishment
This section is enabled if “Yes” is selected in 2.6
7.1 Name Y Alphabet + Space + Dot
7.2 Age Y Numeric
7.3 Father / Husband Name Y Alphabet + Space + Dot
7.4 Designation Y Alpha Numeric
7.5 Address Y Alpha Numeric
8 Details of the Partners This section is “enabled” if “Partnership” is selected in 2.4
8.1 Name Y Alphabet + Space + Dot
8.2 Age Y Numeric
8.3 Father / Husband’s Name Y Alphabet + Space + Dot
8.4 Address Y Alpha Numeric
9 Particulars of Contract Labours
Y
Functional Specification Document
476
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
9.1 Nature of work assigned to migration
Y Character
9.2 Maximum number of migrant workmen proposed to be employed in the establishment on any date
Y Character
9.3 Estimated date of
commencement
Y Numeric Pop up calendar to provide
commencement date in the form of Date-Month-Year
9.4 Estimated date of ending Y Numeric Pop up calendar to provide ending date in the form of Date-Month-Year
10 Worksite Address Y
10.1 State Y Dropdown Option: Tamil Nadu
10.2 District Y Dropdown Districts in Tamil Nadu
10.3 Taluk Y Dropdown Taluks in Tamil Nadu
10.4 Town/Village Y Dropdown Towns/ Villages in Tamil Nadu
10.5 Street 1 Y Dropdown Streets in Tamil Nadu
10.6 Street 2 N Character To be entered if street is not
available in Street 1
10.7 Building/ Door/ Flat No. Y Character
10.8 Pincode Y Numeric
Functional Specification Document
477
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
11 Maximum number of employees proposed to be employed
N
11.1 On Roll N Numeric Individual values to be provided for columns on men and women proposed
and total column to be automatically calculated
11.2 Out Sourced N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
11.3 Contract N Numeric Individual values to be
provided for columns on men and women proposed and total column to be automatically calculated
11.4 Inter-State Migrants N Numeric Individual values to be provided for columns on
men and women proposed and total column to be automatically calculated
11.5 Adolescent N Numeric Individual values to be provided for columns on
men and women proposed and total column to be automatically calculated
11.6 Grand Total Numbers of Workers N Numeric Automatically calculated
column-wise for men, women and total
12 Details of Conviction Y
12.1 Are you previously convicted? Y Dropdown Options in Dropdown:
Yes/No
Functional Specification Document
478
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-operation
CAF (Yes/No)
On selecting Yes from the dropdown, new tab opens: “Specify”
13 Previous Revoke/ Suspension of License or Forfeiting Security Deposits
in Respect of an Earlier Contract
Y
13.1 Whether there was any order
against the contractor?
Y Dropdown Options in Dropdown:
Yes/No On selecting yes from the dropdown, 2 new tab opens: “Order Number” and “Order Date”
13.2 Whether the contractor has worked in any other establishment within the past 5 years?
Y Dropdown Options in Dropdown: Yes/No
14 Security Deposit Y
14.1 Security Deposit to remit Y Numeric
Functional Specification Document
479
Checklist of Supporting Documents S.
No. Document Mandatory (Yes/No)
1. Duly self-attested identity Proof (Pan Card/Aadhaar Card/Voter I.D./Driving Licence etc.) Yes
2. Residential address of the employer of the establishment Yes
3. Location of the establishment (photo of the name board with address. In the name board importance to
be given to Tamil)
Yes
4. Certificate in Form-V from the Principal Employer Yes
5. Registration Certificate Yes
6. Partnership deed copy* Yes
7. Written order of nominated/ authorized person among the Director** Yes
8. Certified List of Directors** Yes
9. Proof copy GST Certificate/Rental agreement/No objection Certificate from rental building owner/Building
ownership document/EB Card/EB bill
Yes
10. Labour Welfare fund Contribute Receipt/ Self Certificate Yes
*Mandatory if “Partnership” is selected in 2.3
**Mandatory if “Yes” is selected in 2.6
Basis of Fee Charged (2.22-2.23)
S.No. Details of Registration Certificate / Licence Fee (in INR)
A Registration/Licence Fee
1 Employees from 1 – 50 2,500
2 Employees from 51 – 100 5,000
3 Employees from 101 – 200 10,000
4 Employees above 200 20,000
B Security deposit per head 500
Functional Specification Document
480
Workflow for Hierarchy based Approval (2.16 – 2.23)
S.No. Name of the Act Service Name Approval Authority Process Flow
Reference
1.
The Tamil Nadu Catering Establishment Act
Registration Assistant Inspector Labour (AIL) 1
2. Renewal AIL 1
3. Amendment AIL 1
4. Closure AIL 2
5. The Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979
Principal Employer - Registration Deputy Commissioner of Labour (DCL)
1
6. Contractor - Licence
Assistant Commissioner of Labour (ACL)
1
7. Contract Labour Act (Regulation and
Abolition) Act, 1970
Principal Employer - Registration DCL 1
8. Contractor - Licence ACL 1
Functional Specification Document
481
Process Work Flow-1 (2.16-2.23)
Functional Specification Document
482
Process Work Flow-2 (2.19)
Functional Specification Document
483
3. Post-Operation Services
S.
No. Clearances/ Services Competent Authority
1.
Issue of Assessment Number for Professional
Tax
Commissionerate of Municipal
Administration
2.
Issue of Assessment Number for Professional
Tax Directorate of Town Panchayat
3.
Issue of Assessment Number for Professional
Tax Greater Chennai Corporation
4.
Issue of Assessment Number for Professional
Tax RD & PR
5. Renewal of Trade License Greater Chennai Corporation
6. Renewal of Fire License - MSB TNFRS
7. Renewal of Fire License - Non-MSB TNFRS
8. Renewal of recognition of schools Department of School Education
9.
Authorization under Hazardous and Other
Wastes (Management and Transboundary
Movement) Rules, 2016 - Renewal
TNPCB
10.
Authorization under Bio-Medical Waste
Management Rules, 2016 - Renewal TNPCB
11. Renewal of Consent to Operate (CTO) TNPCB
12. Renewal of factory License DISH
13.
Renewal of license for contractor for interstate
migrant workmen DISH
14. Issue of Assessment Number for Property Tax RD&PR
15.
Renewal of License for Contractor for Interstate
Migrant Workmen DISH
16.
Sanction of Capital Subsidy for Micro, Small and
Medium (Manufacturing) Enterprises
Commissionerate of Industries and
Commerce
17.
Sanction of Subsidy for the Purchase of
Generator Set
Commissionerate of Industries and
Commerce
18.
Sanction of Subsidy for Low Tension Power Tariff
Subsidy to Micro, Small and Medium
Manufacturing Enterprises
Commissionerate of Industries and
Commerce
19.
Sanction of Subsidy for Back Ended Interest
Subsidy for Technology up Gradation and
Modernisation / CGTMSE Scheme
Commissionerate of Industries and
Commerce
20. Renewal of Trade License
Commissionerate of Municipal
Administration
21. Company Tax- New Registration Greater Chennai Corporation
Functional Specification Document
484
S.
No. Clearances/ Services Competent Authority
22. Name Transfer of Property Greater Chennai Corporation
Pre-Operation Combined Application Form (CAF) for Post Operation
Services Sl.
No. Fields Remarks
Project Information
1.0 Details of Industrial Unit (Proposed to
be set-up)
1.1 Name of the Industrial Unit Auto populated from CAF Pre-Establishment
S.No.1.1
1.2 Address of the Industrial Unit
1.2.1 Survey Field (SF) Number/ Re-Survey
(RS) Number
Auto populated from CAF Pre-Establishment
S.No.1.2.1
1.2.2 Revenue Village Name Auto populated from CAF Pre-Establishment
S.No.1.2.2
1.2.3 Local Body Type Auto populated from CAF Pre-Establishment
S.No.1.2.3
1.2.4 Local Body Name Auto populated from CAF Pre-Establishment
S.No.1.2.4
1.2.5 Ward Number Auto populated from CAF Pre-Establishment
S.No.1.2.5
1.2.6 Door Number/ Plot Number Auto populated from CAF Pre-Establishment
S.No.1.2.6
1.2.7 Street/ Road Auto populated from CAF Pre-Establishment
S.No.1.2.7
1.2.8 Area/ Locality Auto populated from CAF Pre-Establishment
S.No.1.2.8
1.2.9 Village / Town/ City Auto populated from CAF Pre-Establishment
S.No.1.2.9
1.2.10 Taluk Name Auto populated from CAF Pre-Establishment
S.No.1.2.10
1.2.11 District Auto populated from CAF Pre-Establishment
S.No.1.2.11
1.2.12 State Auto populated from CAF Pre-Establishment
S.No.1.2.12
1.2.13 Country Auto populated from CAF Pre-Establishment
S.No.1.2.13
1.2.14 Pincode Auto populated from CAF Pre-Establishment
S.No.1.2.14
1.3 Contact details of the Industrial Unit
1.3.1 Telephone Number with STD code Auto populated from CAF Pre-Establishment
S.No.1.3.1
1.3.2 Fax Number with STD code Auto populated from CAF Pre-Establishment
S.No.1.3.2
1.3.3 Mobile Number: Auto populated from CAF Pre-Establishment
S.No.1.3.3
1.3.4 e-mail Address: Auto populated from CAF Pre-Establishment
S.No.1.3.4
1.3.5 Website Address: Auto populated from CAF Pre-Establishment
S.No.1.3.5
Functional Specification Document
485
Sl.
No. Fields Remarks
1.4 Nature of Organization Auto populated from CAF Pre-Establishment
S.No.1.4
Proprietary
Partnership
Private Limited
Public Limited
Co-Operative
Others
1.5 Registration Number issued by
Registrar of Companies (ROC)
Auto populated from CAF Pre-Establishment
S.No.1.5
1.6 Other Registration Details (please fill
the relevant registration details)
1.6.1 Foreign Investment Promotion Board
(FIPB) / Reserve Bank of India (RBI)
Approval Number [ Issued Date /
Expiry Date]
Auto populated from CAF Pre-Establishment
S.No.1.6.1
1.6.2 Industrial Entrepreneurs Memorandum
Number [Issued Date / Expiry Date]
Auto populated from CAF Pre-Establishment
S.No.1.6.2
1.7 Proposed date of commencement of
commercial production:
Auto populated from CAF Pre-Establishment
S.No.1.8
2.0 Details of Project Promoter(s)
2.1 Name of the Promoter (s) Auto populated from CAF Pre-Establishment
S.No.2.1
2.2 Designation of the Promoter (s) (if
applicable)
Auto populated from CAF Pre-Establishment
S.No.2.2
2.3 Address of the Promoter (s)
2.3.1 Door Number/ Plot Number Auto populated from CAF Pre-Establishment
S.No.2.3.1
2.3.2 Street/ Road Auto populated from CAF Pre-Establishment
S.No.2.3.2
2.3.3 Area/ Locality Auto populated from CAF Pre-Establishment
S.No.2.3.3
2.3.4 Village / Town/ City Auto populated from CAF Pre-Establishment
S.No.2.3.4
2.3.5 District Auto populated from CAF Pre-Establishment
S.No.2.3.5
2.3.6 State Auto populated from CAF Pre-Establishment
S.No.2.3.6
2.3.7 Country Auto populated from CAF Pre-Establishment
S.No.2.3.7
2.3.8 Pincode Auto populated from CAF Pre-Establishment
S.No.2.3.8
2.4 Contact details of the Project
Promoter(s)
2.4.1 Telephone Number with ISD and STD
code
Auto populated from CAF Pre-Establishment
S.No.2.4.1
2.4.2 Fax Number with STD code Auto populated from CAF Pre-Establishment
S.No.2.4.2
2.4.3 Mobile Number: Auto populated from CAF Pre-Establishment
S.No.2.4.3
2.4.4 e-mail Address: Auto populated from CAF Pre-Establishment
S.No.2.4.4
3.0 Details of Project Investment and
Finance
Functional Specification Document
486
Sl.
No. Fields Remarks
3.1 Details of Estimated Project Cost (INR
Crores)
3.1.1 Land Auto populated from CAF Pre-Establishment
S.No.3.1.1
3.1.2 Building Auto populated from CAF Pre-Establishment
S.No.3.1.2
3.1.3 Plant and Machinery - Imported
(Landed Cost)
Auto populated from CAF Pre-Establishment
S.No.3.1.3
3.1.4 Plant and Machinery - Indigenous Auto populated from CAF Pre-Establishment
S.No.3.1.4
3.1.5 Miscellaneous Assets Auto populated from CAF Pre-Establishment
S.No.3.1.5
3.1.6 Contingencies, etc., Auto populated from CAF Pre-Establishment
S.No.3.1.6
3.1.7 Others (Please Specify) Auto populated from CAF Pre-Establishment
S.No.3.1.7
3.1.8 TOTAL
3.2 Means of Finance (INR Crores)
3.2.1 Equity from Promoters - Domestic Auto populated from CAF Pre-Establishment
S.No.3.2.1
3.2.2 Equity from Promoters - Foreign Auto populated from CAF Pre-Establishment
S.No.3.2.2
3.2.3 Loan from Financial Institutions Auto populated from CAF Pre-Establishment
S.No.3.2.3
3.2.4 Others (Please Specify) Auto populated from CAF Pre-Establishment
S.No.3.2.4
3.2.5 Estimated Project Cost Total
4.0 Details of Employment
4.1 Skilled Labour Auto populated from CAF Pre-Establishment
S.No.4.1
4.2 Unskilled Labour Auto populated from CAF Pre-Establishment
S.No.4.2
4.3 Supervisory Auto populated from CAF Pre-Establishment
S.No.4.3
4.4 Total Number of Employees Auto populated from CAF Pre-Establishment
S.No.4.4
4.5 Number of Contract Employees Auto populated from CAF Pre-Establishment
S.No.4.5
4.6 Maximum number of workers proposed
to be employed in the factory on any
one day
Auto populated from CAF Pre-Establishment
S.No.4.6
5.0 Details of Manufacturing
5.1 Brief description of process technology
used along with a flow chart (to be
enclosed)
Auto populated from CAF Pre-Establishment
S.No.5.1
Flow chart (Please enclose a flow chart
in a separate sheet)
5.2 Do you have any foreign technical
collaboration?
Auto populated from CAF Pre-Establishment
S.No.5.2
5.3 Whether the factory will be engaged in
Dangerous Operations as indicated
under rule 95 of Tamil Nadu Factory
Rules 1950?
Auto populated from CAF Pre-Establishment
S.No.5.3
5.4 Line of manufacture
Functional Specification Document
487
Sl.
No. Fields Remarks
5.4.1 Description of Item Auto populated from CAF Pre-Establishment
S.No.5.4.1
5.4.2 Installed Capacity Auto populated from CAF Pre-Establishment
S.No.5.4.2
5.5 Raw Material Consumption
5.5.1 Description of Item Auto populated from CAF Pre-Establishment
S.No.5.5.1
6.0 Details of Energy Consumption and
Power requirement
6.1 Source of Energy
6.1.1 Captive Generation ( in kVA ) Auto populated from CAF Pre-Establishment
S.No.6.1.1
6.1.2 Tamil Nadu Generation and
Distribution Corporation Limited
(TANGEDCO) Supply ( in kVA )
Auto populated from CAF Pre-Establishment
S.No.6.1.2
6.2 Power Requirements from TANGEDCO
6.2.1 Permanent (production phase, in kVA ) Auto populated from CAF Pre-Establishment
S.No.6.2.2
6.2.2 Voltage rating at which HT supply is
required:
Auto populated from CAF Pre-Establishment
S.No.6.2.3
6.3 If captive power, fuel used for
generation
6.3.1 Fuel Type Auto populated from CAF Pre-Establishment
S.No.6.3.1
Coal
Oil / Diesel
Wood
Wind
Solar
Others (Please Specify)
7 Details of Water Requirement
7.1 Industrial Use (Kilo Litres per Day) Auto populated from CAF Pre-Establishment
S.No.7.1
7.2 Domestic (Kilo Litres per Day) Auto populated from CAF Pre-Establishment
S.No.7.2
8 Other Details
8.1 PAN Auto populated from CAF Pre-Establishment
S.No.8.1
Functional Specification Document
488
3.1 Issue of Assessment Number for Professional Tax by Commissionerate of Municipal Administration
Online Application Form
S. No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric) Remarks, if any for IT vendor
Auto Populated from Pre-operation CAF
(Yes/No)
1 Applicant Information
1.1 Name of the ULB Y Character Y
1.2 Mobile No. Y Numeric Y
1.3 Applicant Name Y Character Y
1.4 Pin code Y Numeric Only 6 numbers Y
1.5 Area Y Character Y
1.6 Locality Y Character Y
1.7 Street Name Y Alpha Numeric Y
1.8 Door No. Y Alpha Numeric Y
1.9 Apartment/Landmark/Building name
N Alpha Numeric N
2 Service Details
2.1 Is Service Location Same as Application Location?
Y Check-box (Select Yes/No)
If Yes, following address fields will get auto-populated
2.2 Area Y Character Auto population if Yes for 2.1 N
2.3 Locality Y Character Auto population if Yes for 2.1 N
2.4 Street Name Y Alpha Numeric Auto population if Yes for 2.1 N
2.5 Ward No. Y Numeric Auto population if Yes for 2.1 N
2.6 Other Information N
2.6.1 Aadhaar Card No. N Alpha Numeric N
2.6.2 Email ID Y Y
3 Tax Information
3.1 Profession Category Y Dropdown Select Organization/Individual N
3.2 Profession Sub Category (Select from drop drown list)
Y Dropdown N
3.2.1
If Organization, Select Central
Government/ State Government/ Public sector-State/ Public Sector- central/ NGO/ Individual/Others
N
3.2.2 If Individual, select professional/traders/others
N
3.3 Business Name N Alpha Numeric Y
3.4 Business Name (Tamil) N Alpha Numeric N
Functional Specification Document
489
S. No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric) Remarks, if any for IT vendor
Auto Populated from Pre-operation CAF
(Yes/No)
3.5 Effective Tax Due Date Y Numeric dd/mm/yyyy N
4 Demand and Payment
4.1
Period (Auto-populated), display
half year periods from the date mentioned in S.No. 3.5 to present date)
Y
Alpha Numeric N
4.2 No. of Employees Y Numeric Filled for all the quarterly periods N
4.3 Tax Demand Amount Y Numeric Filled for all the quarterly periods N
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
In case of Individuals
1 Last six months’ salary details, last six months income proof (Pay slip) only Y
2 PAN N
In case of Organization
1 PAN/GSTIN Y
2 Statement of Gross half yearly income of the Employees (including individual employee wise employee code, employee
name details & tax amount deducted per employee) (in case of organizations-State, Central, and Private)
Y
Functional Specification Document
490
Process Work Flow
Procedure for Obtaining New profession Tax Assessment from Municipality/Corporation
Depart
ment s W
ebsite
Applicant
START
Fill online form
Upload the required supporting documents
Submit the application
Generation of Assessment No.
SMS Alert to Applicant
and Department
Pay Tax Online (Arrears)
End
SMS Alert to
department
To be reflected on SWP
Functional Specification Document
491
3.2 Issue of Assessment Number for Professional Tax by Directorate of Town Panchayat
Online Application Form
S. No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric) Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 District Yes Character Yes
2 Town Panchayat Yes Character Dropdown
3 Name Yes Alpha Numeric Yes
4 Mobile No. Yes Numeric Yes
5 Email ID Yes Alpha Numeric Yes
6 Type Yes Character Select Trade/Organization
7 Trade Name Yes Alpha Numeric
8 Door No. Yes Alpha Numeric Yes
9 Ward No. Yes Alpha Numeric Yes
10 Street Name Yes Alpha Numeric Yes
11 Half Year Income Yes Numeric
12 Slab Rate Yes Alpha Numeric Auto populate based on the value of
S.No. 11
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Trade/Organization Letter Y
2 Income Details Y
Functional Specification Document
492
Process Work Flow
Procedure for Obtaining New profession Tax Assessment from Town Panchayats
Depart
ment s W
ebsite
Applicant
START
Fill online form
Upload the required supporting documents
Submit the application
Generation of Assessment No.
SMS Alert to Applicant
and Department
Pay Tax Online (Arrears)
End
SMS Alert to
department
To be reflected on SWP
Functional Specification Document
493
3.3 Issue of Assessment Number for Professional Tax by Greater Chennai Corporation
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 Assesse Details
1.1 Name (Trade / Firm / Company / Organisation / Professional)
Y Alpha Numeric Y
1.2 Application Date Y Date Auto-generated based on the system date
N
1.3 Nature of Profession (in Brief) N Alpha Numeric N
1.4 Category Type Y Dropdown N
1.5 Category Sub Type Y Dropdown Based on selection in 1.4 N
1.6 GIS Survey Y character N
1.7 Reference No. Y Alpha Numeric If 1.6 is yes then value should enter
N
1.8 Department Name N Dropdown N
1.9 Company Tax Number N Alpha Numeric
Enabled upon selection of
“Private Establishment” in 1.4 and “Private Limited Companies” or “Public Limited Companies” in 1.5
N
2 Location Details
2.1 New Door No. Y Alpha Numeric Y
2.2 Old Door No. N Alpha Numeric N
2.3 Name of the Building Y Alpha Numeric N
2.4 Zone Y Dropdown N
2.5 Division Y Dropdown N
2.6 Area Y Dropdown N
2.7 Location Y Dropdown N
2.8 Street Y Dropdown N
2.9 Pincode Y Numeric Y
3 Remitter Details
3.1 Drawing Officer / Contact Person Y Alpha Numeric N
3.2 Mobile No Y Numeric N
Functional Specification Document
494
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.3 Email Address N Alpha Numeric N
3.4 Contact Address (If Different) N character If Yes, the following address fields to be filled
N
3.5 Area Y Dropdown Enabled if Checkbox is Marked in 3.4
N
3.6 Location Y Dropdown Enabled if Checkbox is Marked
in 3.4 N
3.7 Street Y Dropdown Enabled if Checkbox is Marked in 3.4
N
3.8 Pin code Y Numeric Enabled if Checkbox is Marked in 3.4
N
4 Form 1 – Profession Tax – Tax Calculator
4.1 Table N
a. Description N Prefilled
b. Slab Value N Prefilled
c. No. of Employers N Numeric
d. No. of Employees N Numeric
e. Tax Amount N Numeric Calculated based on inputs in 4.1 (c) and 4.1 (d)
4.2 No. of Employers Y Numeric Based on inputs in 4.1 (c) N
4.3 No. of Employees Y Numeric Based on inputs in 4.1 (d) N
4.4 Half Yearly Gross Income Y Numeric N
4.5 Employers Establishment Amount Y Numeric Auto-Calculated based on inputs in 4.1 (c) and 4.1 (d)
N
4.6 Employees Establishment Amount Y Numeric Auto-Calculated based on inputs in 4.1 (c) and 4.1 (d)
N
4.7 Effective period from Y Dropdown N
4.8 Half Year Tax Y Numeric Auto-Calculated based on inputs in 4.1 (c) and 4.1 (d)
N
5 Other Details
5.1 Remarks Y Alpha Numeric N
Functional Specification Document
495
Checklist of Supporting Documents S.
No. Document Mandatory
1 Employer & Employee details No
Process Work Flow
Procedure for Obtaining New profession Tax Assessment from Greater Chennai Corporation
Depart
ment s W
ebsi
teApplicant
START
Fill online form
Upload the required supporting documents
Submit the application
Generation of Assessment No.
SMS Alert to Applicant
and Department
Pay Tax Online (Arrears)
End
SMS Alert to
department
To be reflected on SWP
Functional Specification Document
496
3.4 Issue of Assessment Number for Professional Tax by RD&PR
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1 Applicant Details
1.1 Applicant Name Y Alpha Numeric Yes
1.2 Mobile Number Y Alpha Numeric Yes
1.3 Email Address Y Alpha Numeric Yes
1.4 Factory Name Y Alpha Numeric Yes
2 Location of the Property
2.1 Survey Number / RS Number N Alpha Numeric Yes
2.2 Door Number / Plot Number Y Alpha Numeric Yes
2.3 Street / Road Y Alpha Numeric Yes
2.4 Taluk Y Alpha Numeric Yes
2.5 Revenue Village Y Alpha Numeric Yes
2.6 District Y Dropdown Yes
2.7 State Y Dropdown Yes
Functional Specification Document
497
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2.8 Country N Dropdown Yes
2.9 Pin Code N Numeric Yes
2.10 Yearly Income (in INR) N Numeric No
2.11 Number of Employees Y Numeric No
Checklist of Supporting Documents S.
No. Document Mandatory (Yes / No)
1. Copy of Planning Permission issued by CMDA/ DTCP Yes
2. Land transaction document i.e. Sale Deed or Lease Deed, as applicable Yes
3. Income Details (Income Statement) Yes
Functional Specification Document
498
Process Work Flow
Issue of Profession Tax Number – Village Panchayats – Process Map
Applicant
Panchayat
Pre
sid
ent
Offic
e
Fill Application Form
Upload Supporting
Documents & Submit
Application Form
Verify the Application
and Supporting
Documents
Any Clarifications
Required?
Schedule Inspection
Visit
Raise Queries
Provide
clarification to
Queries
Process the
Application
Complete Payment of
Fees
End
START
Conduct Inspection
Yes
No
Online – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
Legend
Were the Inspection and Documents Satisfactory?
Reject the
Application
Inform Applicant for
Payment of Requisite
Fees
Issue Profession Tax
Number
No
Yes
Download
Profession Tax
Receipt
Tax Receipt
Offline SMS & Email Alert Sent to the Department Official
Within 7 Days
Functional Specification Document
499
Basis of Fees Charged Fee charged differs from one panchayat to another
Output Message for Payment of Requisite Fees by Applicant Kindly pay INR ______________ (Amount Paid to be Auto-Populated Here) as an Application Fee for Issue of Profession Tax Assessment Number
Performa of Receipt for Profession Tax / Issue of Assessment Number Profession Tax Receipt
Village Panchayat – Name to be Auto-populated
Assessment Number: ___________________________ Receipt No.:_____________________
Name of the Assesse / Tax Payer: __________________________ (Name to be Auto-Populated)
Address: ____________________________________________ (Address to be Auto-Populated)
Details of Tax (1)
Period of Taxation (2)
Amount Collected Remarks
(6) From To
Outstanding Arrears
(3)
Current Period
(4)
Total Payable
(5)
Received amount of Rs. ____________________________________________ (Amount in Words)
Bill Collector Panchayat President
Final Receipt to be Signed, Scanned and Uploaded in the System by the Panchayat Office
Functional Specification Document
500
3.5 Renewal of Trade License from Greater Chennai Corporation
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
License Number Y Alpha Numeric All the fields will get auto-populated.
Date of Application Y Auto-fill Current Date
GIS Survey Y Character Choose Yes/No
Reference No. Y Alpha Numeric
Upload Photo Y Select JPEG file from the system
1 Assesse Details
1.1 Applicant Name Y Alpha Numeric Y
1.2 Father/Spouse Name Y Alpha Numeric
1.3 Address of the Applicant Y Alpha Numeric Y
1.3 Mobile No. Y Numeric Only 10 numbers can be allowed
Y
1.4 E- Mail Address N Alpha Numeric Y
1.5 Alternate Number N Numeric Only 10 numbers can be
allowed
2 Trade Location Details
2.1 Zone Y Dropdown All zones of Chennai Y
2.2 Division Y Dropdown Divisions particular to that zone
Y
2.3 New Door No. Y Alpha Numeric Y
2.4 Old Door No. N Alpha Numeric
2.5 Area Y Dropdown Y
2.6 Location Y Dropdown Y
2.7 Street Y Dropdown Y
2.8 Pincode Y Numeric Based on selection in 1.4 Y
2.9 Property Tax No. N Alpha Numeric
2.10 PTNAN Y Alpha Numeric
3 Trade Details
3.1 Trade Name Y Alpha Numeric
3.2 Name of the establishment N Alpha Numeric Y
Functional Specification Document
501
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
3.3 Trade Area/Weight Of Premises(in sqft/Tonnes)
Y Numeric
3.4 Is motor Installed N Select Yes/No
If Yes, Enable fields to add/delete multiple entries on the following
3.4.1 No. of Machines Y Numeric
3.4.2 Horse Power Y Numeric
3.4.3 Total Horsepower Y Numeric Sum of the responses to 3.4.2
3.5 Whether Own Building Y Select Yes or No
If No, Share the following details
Rent Paid N Numeric
3.6 Remarks N Alpha Numeric
Functional Specification Document
502
Fee Basis
• The trade license renewal fees varies across the zones of Greater Chennai Corporation.
• The Trade license renewal schedule for the zones is detailed in
http://chennaicorporation.gov.in/online-civic-services/trad.html
• The fees are calculated based on the nature of industries/trade and Horsepower.
The applicant will get the trade license renewed on the spot after the payment.
Functional Specification Document
503
3.6 Renewal of Fire License for MSB from TNFRS
Online Application Form
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Project Y
Fire License Number Y Alpha Numeric
(the fields to get auto-filled)
1 Building and address details
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number separated by commas
Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pincode Y Numeric
Pin code start with 6 and 6
digit alone Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special
Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and Special Characters
Y
3 Number of floors with floor area
3.1 Plot Area (area in sq.m) Y Numeric
3.2 Basement (area in sq.m) Y Numeric
3.3 Ground floor (area in sq.m) Y Numeric
3.4 Mezzanine (area in sq.m) Y Numeric
3.5 Floor Details Areas of all the floors to be captured based on the value
entered in 3.5
Floor area (in sq.m) N Numeric
3.6 Height of the building (in metres) Y Numeric
3.7 Entrance width (in metres) Y Numeric
3.8 Approach road width (in metres) Y Numeric
Functional Specification Document
504
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
4 Staircase details/ Means of Escape
4.1 Staircase Details Width of all the staircases to
be captured based on the value entered in 4.2
Staircase Location N Alpha Numeric
Staircase width (in m) N Numeric
Means of Escape N Dropdown
Select from Emergency Exit/ Normal Usage
5 No. of lifts and capacity of each, availability of service staircase, service lift etc. should be mentioned
5.1 Lift Details Capacities of all the lifts to be captured based on the value entered in 5.1
Lift Location N Alpha Numeric
Lift Occupancy (in person) N Numeric
Lift Capacity (in kgs) N Numeric
6 Canteen details
6.1 Nature of Occupancy Y Dropdown Select ( Educational / Assembly / Institutional / Office / Residential)
6.2 Total number of canteens Y Numeric
6.3 Canteen Locality Y Dropdown Select (outside building/ within building)
6.4 Floors (this filed generates only if the response to 6.3 is within building)
Y Alpha Numeric Provide list of canteen existing floors separated by comma
6.5 LPG Cylinders count Y Numeric
6.6 Total occupancy (no of persons) Y Numeric
6.7 Parking area (in sq.m) Y Numeric
6.8 Sprinklers Y Dropdown Select 'Proposed'/'Not Applicable'
6.9 Exposure hazard Y Dropdown Select 'Yes'/'No'
7 Fire resistance of Infrastructure
7.1 Fire resistance of construction Y Dropdown Select from the drop down list (1 hours, 2 hours, 3 hours and 4 hours)
7.2 Self-closing fire/smoke check doors
(Select 'Proposed'/ 'Not applicable') Y Dropdown
Select Not Applicable/
Proposed
7.3 Electrical Panels Y Dropdown Select Applicable/ Non Applicable
Functional Specification Document
505
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
7.4 Enclosures for panels for electrical switches etc.,
Y Dropdown Select 'Proposed'/ 'Not applicable'
7.5 Access doors to such enclosures Y Dropdown Select 'Proposed'/ 'Not
applicable'
8 Compartmentation details
8.1 Ventilation Y Dropdown Select Natural ventilation/
Mechanical Ventilation
8.2 Compartmentation Y Dropdown Select 'Proposed'/ 'Not applicable'
8.3 Following details to be captures if the response to 8.1 ia “Proposed” (button to add details of multiple fire doors)
Partition location N Alpha Numeric
Size of partition (in sq.m) N Numeric
9 Means of Entry
9.1 Entry Details (button to add details of multiple fire doors)
Entry Location N Alpha Numeric
Entry Width (in m) N Numeric
10 Other Safety Measures
10.1 Electrical installations Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.2 Type of installation (This field should activate if the response to 10.1 is “Proposed”)
Y Dropdown Select ‘Concealed wiring/Open wiring’
10.3 Alternate lighting arrangements Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.4 Back up timing (in hours) (This field should activate if the response to 10.3 is
“Proposed”)
Y Drop down (separate for
hrs and minutes) 24 hrs. time framework
10.5 Room air conditioners Y Dropdown
Select 'Proposed'/ 'Not applicable'
10.6 Type of air conditioner (This field should activate if the response to 10.5 is “Proposed”)
Y Dropdown Select from the drop down list (Cassette, Centralized, Split and Window)
11 Fire protection
Functional Specification Document
506
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
11.1 Lighting protections Y Dropdown
Select 'Proposed'/ 'Not applicable'
11.2 Hose Reel Y Dropdown Select Yes or No
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.3 Hose reel with Down comer system Y Dropdown
Select 'Proposed'/ 'Not applicable'
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.4 Hose reel with Wetriser system Y Dropdown
Select 'Proposed'/ 'Not
applicable'
Length ( metres) N Numeric
Field to activate if the response to 11.2 is “Proposed”
11.5 Yard hydrant system Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.6 Manual Call Point N Dropdown Select 'Proposed'/ 'Not applicable'
11.7 Portable fire extinguisher Y Dropdown Select 'Proposed'/ 'Not
applicable'
11.8 Fire extinguishers Details (Fields to activate if the response to 11.7 is “Proposed”)
N Button to add multiple details
on fire extinguisher
Type of Fire Extinguisher N Dropdown Select (ABC, CO2, DCP, Foam, Water CO2)
Capacity in kg N Numeric
Quantity N Numeric
11.9 Fire service inlet N Dropdown Select 'Proposed'/ 'Not applicable'
11.10 Automatic sprinklers system Y Dropdown Select 'Proposed'/ 'Not applicable'
11.11 Smoke exhauster Y Dropdown Select 'Proposed'/ 'Not applicable'
Functional Specification Document
507
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
11.12 Water curtains Y Dropdown Select 'Proposed'/ 'Not applicable'
11.13 Automatic Alarm system Y Dropdown Select 'Proposed'/ 'Not
applicable'
12 Fire pumps details
12.1 Electrical Details
Electrical Pump Number N Numeric
Capacity of main electrical pump (in LPM) N Numeric
12.2 Diesel Details
Diesel Pump Number N Numeric
Capacity of diesel driven pump (in LPM) N Numeric
12.3 Jockey Details
Jockey Pump Number N Numeric
Capacity of jockey pump (in LPM) N Numeric
12.4 Terrace Details
Terrace Pump Number N Numeric
Capacity of terrace pumps (in LPM) N Numeric
12.5 Fire Pump with Separate Generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
12.6 Storage of diesel (in litres) Y Numeric
13 Communication system
13.1 Communication system Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the response in 13.1 is “Proposed”
Mode of communication Y Dropdown Select 'Wired'/'Wireless'
Public address system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Inter-communication system
Y Dropdown Select 'Proposed'/ 'Not applicable'
Illuminated signs
Y Dropdown Select 'Proposed'/ 'Not applicable'
13.2 Maintenance of fire protection installation equipment
Y Dropdown Select 'Proposed'/ 'Not applicable'
Functional Specification Document
508
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Equipment manufacturer name Y Alpha Numeric
Field to activate if the response in 13.2 is “Proposed”
Equipment manufacturer address Y Alpha Numeric
Field to activate if the
response in 13.2 is “Proposed”
13.3 Fire-fighting training to staff Y Dropdown
Select 'Proposed'/ 'Not applicable'
13.4 Details of licenses Y Dropdown
Select 'Applied/Issued/Not Applicable’
License Number Y Alpha Numeric
Field to activate if the response in 13.4 is “Issued”
License issued date N DD/MM/YY
14 Details of generator
14.1 Have you provided generator Y Dropdown
Select 'Proposed'/ 'Not applicable'
The following fields to activate if the
response in 14.1 is “Proposed”
H.P/KVA of generator Y Numeric
Quantity of diesel furnace oil stored (in Litre)
Y Numeric
Whether proper license obtained for such storage
Y Dropdown Select 'Yes' / 'No'
15 Extent of site and set-back around the building on all four directions (to be specified separately)
15.1 North (in metres) Y Numeric
15.2 South (in metres) Y Numeric
15.3 East (in metres) Y Numeric
15.4 West (in metres) Y Numeric
16 Fire lift details
16.1 Fire lift details (button to add multiple fire lift details)
N
Location of fire lift N Alpha Numeric
Alternate power supply for fire lift N Dropdown
Select- Feeder line / Generator
Capacity (in Kgs) N Numeric
Occupancy (in persons) N Numeric
Functional Specification Document
509
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
16.2 Whether alternate power supply is available for fire lifts, emergency lights and pumps of wet riser (their rated capacity)
Y Dropdown Select 'Yes' / 'No'
Rated capacity of Alternate Power Supply (Volts)
N Numeric
16.3 Whether fire safety officer is available round the clock?
Y Dropdown Select 'Yes' / 'No'
Whether his subordinates are trained by the local fire services?
N Dropdown Select 'Yes' / 'No' (This field to activate only if the response to 16.5 is “Yes”)
16.4 Whether fire drill has been conducted and joint evacuation drill has been conducted
by the security officer and the local fire service?
Y Dropdown Select 'Yes' / 'No'
17 Details of present inspections to comply table 7in part IV of NBC of India 2016 Water supply details
17.1 Water Supply
Terrace Tank Details (Button to add multiple terrace tank details)
Terrace tank Location N Alpha Numeric
Terrace tank capacity (in litres) N Numeric
Underground Tank Details (Button to add multiple terrace tank details)
Underground tank Location N Alpha Numeric
Underground tank capacity (in litres) N Numeric
17.2 Fire Buckets with Stand Y Dropdown Select 'Proposed'/ 'Not applicable'
17.3 Number of Fire Buckets Y Numeric Field to activate if the response to 17.2 is “Proposed”
18 Water Supply Details
18.1 Borewell N Dropdown Select Yes/No
18.2 Well N Dropdown Select Yes/No
18.3 Water Mains N Dropdown Select Yes/No
Functional Specification Document
510
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
18.4 Tanker N Dropdown Select Yes/No
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Requisition Letter addressed to Approving Authority with the signature of authorised signatory. Y
2 Copy of approved building plan from Competent Authority (Local Body/ DTCP/ CMDA) Y
Functional Specification Document
511
Process Work Flow
Procedure for obtaining Renewal of Fire License for Multi Storied Buildings (MSB)
Deputy
Directo
r,
HeadQ
uart
ers
(D
D-H
Q)
Applicant
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Join
t D
irecto
r (J
D)/
Deputy
D
irecto
r(D
D)
Dis
tric
t O
ffic
er
(DO
)/
Assis
tant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed certificate
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Any clarifications required? Forward
comments /Queries to Director for
approval
Yes
Forward application to
concerned JD/DD
No
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert DD HQ
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to DO/
ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed Fire License
Certificate
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to DD HQ
Scrutinize the Application, and
Documents
Review Queries
Raise Queries
Any clarifications required?
No
Yes
Scrutinize the Application, and
Documents
Forward application to
concerned DO/ADO
SMS Alert Director
SMS Alert to Director
SMS Alert to JD/DD
Scrutinize the Application, and
Documents
SMS Alert to DO/ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to JD/DD
Reviewobservations on inspection report
Forward to Director
SMS Alert to JD/DD
SMS Alert to Applicant
SMS Alert Director
Legend
Offline
Online – Single Window Portal (SWP)
Functional Specification Document
512
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to DD HQ
2 Level 2 Deputy Director, Headquarters (DD HQ)
Review application and send queries to Director for approval
3 Level 3 Director Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the
application
4 Level 4 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO/ADO
5 Level 5 District Officer (DO)/ Assistant
District Officer (ADO)
Allot inspection date and forward the
application offline to SFO
6 Level 6 Station Fire Officer (SFO) Inspect the building and prepare inspection report offline and forward to DO/ADO
7 Level 7 District Officer (DO)/ Assistant District Officer (ADO)
Populate online inspection report and forward to JD/DD
8 Level 8 Zonal Joint Director (JD)/Deputy Director (DD)
Review and forward observations on inspection report to Director
9 Approval Authority Director Approves/Rejects Within 15 days from date of receipt of documents/application
Functional Specification Document
513
3.7 Renewal of Fire License for Non-MSB from TNFRS
Online Application Form
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Project Y
Fire License Number Y Alpha Numeric
This field only for renewal application form
(the following fields to be auto-
populated)
1 Premises number and name of the building
1.1 Applicant Name Y Alpha Numeric
1.2 Building Name Y Alpha Numeric Y
1.3 State Y Alpha Numeric Y
1.4 District Y Alpha Numeric Y
1.5 Taluk Y Alpha Numeric Y
1.6 Revenue Village Y Alpha Numeric Y
1.7 Door/Flat no Y Alpha Numeric
Provide all the Door Number separated by commas
Y
1.8 Street no / name Y Alpha Numeric Y
1.9 Pincode Y Numeric
Pin code start with 6 and 6 digit alone
Y
2 Contact Details
2.1 Phone/Landline no. with STD code
Alpha Numeric and Special Characters
2.2 Mobile Number Y Numeric 10 digits only allowed Y
2.3 Email ID Y
Alpha Numeric and
Special Characters Y
3 Occupant details
3.1 Name of the Firm or Company or
Business or Factory Y
3.2 Owner Type Y Dropdown Select Own/Rental
Name of the Proprietor/Owner Y Alpha Numeric
If the response to 3.2 is “Own”
Name of Rental / Leased Owner Name Y Alpha Numeric
If the response to 3.2 is “Rental”
4 Description
Functional Specification Document
514
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
4.1 Nature of business, trade or process Y Alpha Numeric
4.2 No. of storage rooms Y Numeric
4.3 Floor Details
Button to add details of multiple floors.
Quantity of load stored (in kgs) N Numeric
Area of the floor (in sq.ft) N Numeric
4.4 Total Plot Area (sq.ft) Y Numeric
4.5 Total Constructed Area (sq.ft) Y Numeric
4.6 Commodities already licensed together with quantities (by municipality, state or
central Government) state license number
Y Dropdown Select 'To be provided' /
'Provided'
4.7 License no. Y Alpha Numeric Field to activate if the response to 4.6 is “Provided”
4.8 Date of issue Y DD/MM/YY
4.9 Trade business or commodities disapproved with reasons any
Y Dropdown Select-Yes/No
4.10 Reason for disapproval N Alpha Numeric
5 Building
5.1 Construction features (Fire resistance of the building in hours)
Y Dropdown Select from the drop down list
6 General
6.1 Fire Risk Level Y Dropdown Select Low/Medium/ High
7 Particulars
7.1 Number of storeys Y Numeric
7.2 Number of basements Y Numeric
7.3 Walls Y Dropdown Select bricks/timber
7.4 Doors Y Dropdown Select Iron/Wood
7.5 Windows Y Dropdown Select Grilled/Open
7.6 Verandas Y Dropdown Select Yes/No
7.7 Balconies Y Dropdown Select Yes/No
7.8 Floors Y Dropdown Select cement/ marble/tiles
7.9 False Ceiling Y Dropdown Select Yes/No
7.10 Roof (or Terrace) Y Dropdown Select RCC/Wooden
7.11 Number of staircases and position
enclosed or open :
Button to add details for multiple staircases
Functional Specification Document
515
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Stair Case no. N Numeric
Type of staircase N Dropdown
7.12 Maximum height of roofing (metre) Y Numeric
7.13 Other occupants within immediate 20
metres / all around the building Y Dropdown
Option to select multiple options from the list: Departmental Stores,
factories, godowns, hospitals, hotel, office, residences,
schools, shops, workshops
8 Observation
9.1 Width of road / street / lane Y Numeric
9.2 Accessibility for Fire engines Y Dropdown Select 'Yes'/'No'
9 Side Set Back
9.1 North (in metres) Y Numeric
9.2 South (in metres) Y Numeric
9.3 East (in metres) Y Numeric
9.4 West (in metres) Y Numeric
10 Nearest means of communication
10.1 Telephone Y Numeric
10.2 Alternative telephone N Numeric
10.3 Contact number of fire station Y Numeric
10.4 Contact number of police chowki or station
N Numeric
11 Installed fire-fighting equipment
11.1 Number of Hose reel N Numeric
11.2 Number of Sprinklers N Numeric
11.3 Number of Hydrant and Hose N Numeric
12 Fire detection
12.1 Water Supply
Terrace Tank Details
Terrace tank capacity (in litres) N Numeric
Underground tank Details
Underground tank capacity (in litres) N Numeric
12.2 Fire Buckets with Stand Y Dropdown
Select ‘Proposed’/ 'Not
Proposed'
Functional Specification Document
516
S No. Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
12.3 Number for Fire Buckets Y Numeric
Field to activate if the response to 12.2 is “provided”
12.4 Fire detecting and alarm systems Y Dropdown
Select ‘Proposed’/ 'Not Proposed'
12.5 Watchman Y Dropdown
Select ‘Proposed’/ 'Not
Proposed'
12.6 Watchman Shifts (Select from the drop
down list) Y Dropdown
Select 24 hrs/ Day-shift and
Night-shift. Field activates If the response to 12.5 is ‘Proposed’
12.7 Number of Fire extinguishers Y Numeric
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Requisition Letter addressed to Approving Authority with the signature of authorised signatory* Y
2 Copy of approved building plan from Competent Authority (Local Body/ DTCP/ CMDA)* Y
Functional Specification Document
517
Process Work Flow
Procedure for obtaining Fire License Non- MSB
Join
t D
irecto
r (J
D)/
Deputy
D
irecto
r(D
D)
Applicant
Sta
tion F
ire O
ffic
er
Directo
r, T
NFRS
Dis
tric
t O
ffic
er
(DO
)Assis
tant
Dis
tric
t O
ffic
er
(AD
O)
START
Fill online form
Upload the supporting documents
Digital signed
Certificate
SMS Alert to
Applicant & Director
Submit the application
Receive the application and
documents
Forward application to concerned DO
Provide clarification to
Queries
SMS Alert to Applicant
SMS Alert JD/DD
Conduct Inspection
Scrutinize the Application,
Documents and ownership
Prepare inspection report
Forward the application to ADO
Allot inspection date
Is it a approval case?
Approve
Yes
Record reason and Reject
No
SMS Alert to Applicant
End
SMS Alert to Applicant
Receive the digitally
signed Fire License
Certificate
Receives comments
SMS Alert to Applicant
Application number
Generated
Enter tracking number & date of
dispatch
Speed Courier the
site/fire plan
Enter the date of receiving the
documents
Forward the file to concerned JD/DD
Review the file
Raise Queries
Any clarifications required?
Scrutinize the Application, and
Documents
Forward application to
concerned ADO
SMS Alert to DO
SMS Alert to DO
Scrutinize the Application, and
Documents
SMS Alert to ADO
Forward file to SFO
Populate the inspection report on
the online portal
Forward to DO
Reviewobservations on inspection report
SMS Alert to DO
SMS Alert to Applicant
Yes
No
Legend
Offline
Online – Single Window Portal (SWP)
Functional Specification Document
518
Approval based Hierarchy Sl No
Hierarchy Level Designation Remarks (if any) Timelines
1 Level 1 Director DFO receives the application and sends to concerned JD/DD
2 Level 2 Zonal Joint Director (JD)/Deputy Director (DD)
Reviews application and forwards to concerned DO
3 Level 3 District Officer (DO) Reviews queries and raises queries to applicant
Within 7 days from date of receipt of the application
4 Level 4 Assistant District Officer (ADO) Allot inspection date and forward the application offline to SFO
5 Level 5 Station Fire Officer (SFO) Inspect the building and prepare inspection report offline and forward to ADO
6 Level 6 Assistant District Officer (ADO) Populate online inspection report and forward to ADO
7 Approval Authority District Officer (DO) Approve/Reject Within 10 days from date of receipt of the application
Functional Specification Document
519
3.8 Renewal of Recognition of Schools from Department of School Education
Online Application Form
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
1 School Details
1.1 School Name N Alpha Numeric
1.2 UDISE Code N Alpha Numeric
1.3 School Address Line 1 N Alpha Numeric
1.4 School Address Line 2 N Alpha Numeric
1.5 Select Management Category
Government Y Dropdown
Fully Aided
Unaided
Partially Aided
Central Govt.
1.6 Select Management Y
If Government,
School Education Department Dropdown
Corporation School
Municipal Corporation
Adi Dravidar Welfare School
Forest Department School
Differently Abled Welfare Development School
Kalla BC/MBC Department School
Rubber Board School
Tribal Welfare School
Aranilayam HR&C Department School
If Fully Aided,
Fully Aided School Dropdown
Anglo India (Fully Aided School)
Oriental (Fully Aided) Sanskrit School
Oriental (Fully Aided) Arabic School
Differently Abled Welfare Department Aided School
If Unaided,
Unaided (Private) School – State Common Board School Dropdown
Matriculation School
Functional Specification Document
520
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Nursery & Primary School
Special School for Differently Abled
Oriental (unaided) Sanskrit School
Oriental (unaided) Arabic School
Unaided (Private) School- Other than State Board
Unrecognized
If Partially Aided,
Partially Aided School Dropdown
Anglo Indian (Partly Aided School)
Oriental (Partly aided) Sanskrit School
Oriental (Partly aided) Arabic School
If Central Govt,
Army Public School Dropdown
Kendriya Vidyalaya
Sainik School
Railway School
Boarstal School (Social Defense Dept)
Kasturba Gandhi Balika Vidhyalaya (KGBV)
Atomic Energy Central School
Defense Department
1.7 Select Affiliation Y Provide the options as provided in column (2) for the respective
management options (column 1) as selected in 1.6
Management (1) Affiliation (2)
School Education Department
Directorate of School Education
Directorate of Elementary Education (Panchayat Union
Schools)
Directorate of Elementary
Education - Government Schools (Kanyakumari and Tirunelveli Districts Only)
Functional Specification Document
521
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Corporation School Department of Municipal Administration (For Corporation Schools)
Municipal Corporation
Directorate of School Education
Adi Dravidar Welfare
School
Department of Adi Dravidar and
Tribal Welfare
Forest Department
School
Department of Forests
Differently Abled Welfare Development School
Commissionerate for the Welfare of differently abled
Kallar BC / MBC Department School
Department of BC & MBC & Denotified Communities and Welfare
Rubber Board School Rubber Board - Government of India
Tribal Welfare School Department of Adi Dravidar and Tribal Welfare
Aranilayam HR&C Department School
Department of Hindu Religious and Charitable Endowments
Fully Aided School Directorate of School Education
Directorate of Elementary Education
Anglo Indian (Fully
Aided School)
Directorate of School Education
Oriental (Fully Aided) Sanskrit School
Directorate of School Education
Oriental (Fully Aided)
Arabic School
Directorate of School Education
Differently Abled Welfare Department Aided School
Commissionerate for the Welfare of differently abled
Unaided (Private)
School - State
Directorate of School Education
Directorate of Elementary Education
Functional Specification Document
522
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Common Board School
Matriculation School Directorate of Matriculation
Schools
Nursery & Primary School
Directorate of Elementary Education
Special School for Differently Abled
Commissionerate for the Welfare of differently abled
Oriental (Unaided) Sanskrit School
Directorate of School Education
Directorate of Elementary Education
Oriental (Unaided) Arabic School
Directorate of School Education
Directorate of Elementary Education
Unaided (Private)
School - Other than State Board
CBSE
ICSE
IB / IGCSE / Cambridge
NIOS
International School
Unrecognised Unrecognised / Others
Partially Aided School
Directorate of School Education
Directorate of Elementary Education
Anglo Indian (Partly Aided School)
Directorate of School Education
Oriental (Partly aided) Sanskrit School
Directorate of School Education
Oriental (Partly aided) Arabic School
Directorate of School Education
Army Public School Directorate of School Education
Kendriya Vidyalaya - Central Government School
Kendriya Vidyalaya - Regional Office
Sainik School Sainik School Society - Ministry of Defense
Functional Specification Document
523
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric)
Remarks, if any for IT vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
Railway School Railway Board
Boarstal School (Social Defense
Dept)
Social Defense Department
Kasutrba Gandhi Balika Vidhyalaya
(KGBV)
Sarva Shisha Abhiyaan (SSA)
Atomic Energy
Central School
Department of Atomic Energy
Government of India
Defence Department Ordnance Factory
2 School Recognition
2.1 Year of Last Renewal N Numeric
2.2 Upload previous renewal order N Upload
2.3 Whether all the conditions imposed at the time of granting
recognition where fulfilled
Fully Satisfied Click whichever
applicable
Partly Satisfied
None Satisfied
Not Applicable
3 Certificates
3.1 Building Stability Y Upload
3.2 Building License Y Upload
3.3 Sanitary Y Upload
3.4 Fire Safety Y Upload
3.5 Building Plan Y Upload
3.6 Other Files N Upload
4 Fees
4.1 Enter Fee Amount Y Numeric
4.2 Date of Bank Challan Y Select date
4.3 IFS Code of the Branch Y Alpha Numeric
4.4 Upload Challan Y Upload
Functional Specification Document
524
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Previous renewal orders (Temporary recognition) If it’s not the first renewal
2 School Recognition Certificate (Start Permission) If it’s the first renewal
3 Building Stability Certificate Y
4 Building License Y
5 Sanitation Certificate Y
6 NOC from Fire Safety Department (from TN FRS) Y
7 Building Plan N
8 Application Fee Challan N
9 Other Documents N
Functional Specification Document
525
Process Work Flow
Procedure for Renewal of License for Schools
Level 1
Applicant
Level 2
START
Fill online form
Upload the required supporting documents
SMS Alert to
Applicant & Level 1
officer
Submit the application
EndReceive digitally signed renewal
certificate
Receive reasons
SMS Alert to
Applicant
Raise clarification on demand
Allot inspection date
Scrutinize the Application,
Documents and ownership
Visit and verify the details in the School
Auto allocate to concerned Level 1
officer
Prepare inspection report
Upload inspection
report
Forward the application to
Level 2
SMS Alert to
Applicant
Review the file and inspection report
Any clarifications required?
Raise Queries
Yes
No
SMS Alert to Applican
t
Is it a approval case? Approve
Record reason and Reject
Yes
SMS Alert to Level 2
officer
SMS Alert to Level 2
officer
NoSMS Alert
to Applicant
SMS Alert to Applicant
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
526
Approval based Hierarchy Sl No School Type Hierarchy Level Designation Remarks (if any)
1
Elementary School (I till VIII)- Government Aided Schools
Level 1 Block Education Officer Responsible for Inspection.
2 Level 2 District Education Officer (DEO)
Queries can be sent to applicant only from level 2 officer
3 Approval Authority District Education Officer (DEO)
Approve/Reject
1
School Education (Till XII)- Government Aided Schools
Level 1 DEO Responsible for Inspection
2 Level 2 Chief Education Officer (CEO)
Queries can be sent to applicant only from level 2 officer
3 Approval Authority CEO Approve/Reject
1
DMS- Private Schools
Level 1 DEO Responsible for Inspection
2 Level 2 CEO Queries can be sent to applicant only from level 2 officer
3 Approval Authority CEO Approve/Reject
Functional Specification Document
527
3.9 Authorization under Hazardous and Other Wastes (Management and Transboundary Movement)
Rules, 2016 – Renewal from TNPCB
Online Application Form Note: For applicants who had applied for this clearance earlier through SWP – form to be auto populated basis earlier application form,
and b) For applicants who had obtained authorization from dept. portal / manual procedure earlier and applying for renewal through SWP
– certain details to be auto populated from Pre-Operations CAF.
# Field
Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated
from Pre-Operation CAF
(Yes/No)
1 General Details
1.1 Hazardous waste handling/generation? Y Dropdown
1.2 Occupier Name Y Alphanumeric Yes
1.3 Designation Y Alphanumeric
1.4 Industry/TSDF-Location Postal Address: Y Alphanumeric Yes
1.5 Industry Name: Y Alphanumeric Yes
1.6 Category Y Alphanumeric
1.7 Scale of Industry: Y Alphanumeric
1.8 Industry Type: Y Alphanumeric
1.9 Already applied for Authorisation? Y Dropdown
1.10 If Yes, please enter the details of previously issued
authorization:
Y
1.11 Authorization now Applied For : Y Dropdown To be auto-populated as per
1.12 Authorization Required for:
xxvi. Generation xxvii. Collection
xxviii. Storage xxix. Transportation xxx. Reception xxxi. Reuse
xxxii. Recycling xxxiii. Recovery xxxiv. Pre-processing
Y Selection Choice to select multiple
Functional Specification Document
528
# Field
Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
xxxv. Co-processing xxxvi. Utilisation xxxvii. Treatment xxxviii. Disposal
xxxix. Incineration
1.13 Whether the industry works general/2 shifts/round the
clock? i. One shift ii. Two shift iii. Round the clock
N Dropdown
2 Hazardous waste Generation/ Handling Details
2.1 Hazardous Waste Generation Details (Add) Y Multiple detail rows
Provision to provide these details multiple times.
Provision to add and delete process to be given.
2.2 Name of Process/ Class/Part Y
2.3 Name of Hazardous waste (Category No) Y
2.4 Name of Waste Constituents with concentration limits (Category No)
Y
2.5 Name of Basel No with description of Hazardous waste (Category No)
Y
2.6 Quantity Y
2.7 Waste Type Y
2.8 Waste Storage Y
2.9 Waste Disposal Y
2.10 Source of Waste Generation Y
2.11 Physical Status Y
2.12 Quantity stored at any time Y
2.13 Quantity Accumulated as on 31st March Y
3 HW Generators
3.1 Are you a generator of hazardous waste? (Yes/No) Y Dropdown
3.2 Products and By products manufactured Per Annum N Multiple detail
rows
To be activated if previous
input is ‘Yes’
Functional Specification Document
529
# Field
Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
3.3 Hazardous and other wastes generated from storage of hazardous chemicals as defined under the Manufacture, Storage and Import of Hazardous Chemicals Rules, 1989.
N
4 TSDF Operators
4.1 Are you a TSDF operator? (Yes/No) Y Dropdown
4.2 Location address of TSDF site Y To be activated if previous input is ‘Yes’
4.3 Details of the Safe storage of the waste and storage capacity
N Alphanumeric
4.4 Details of the treatment processes and their capacities N Alphanumeric
4.5 Details of the secured landfills N Alphanumeric
4.6 Details of the Incineration, if any N Alphanumeric
4.7 Details of the leachate collection and treatment system N Alphanumeric
4.8 Details of the firefighting systems N Alphanumeric
4.9 Details of the environmental management plan including monitoring
N Alphanumeric
4.10 Details of the arrangement for transportation of waste from generators
N Alphanumeric
4.11 Details of any other activities undertaken at the Treatment, storage and disposal facility site
N Alphanumeric
5 Recyclers/ Pre-processors/Co-processors/Users
5.1 Are you a recyclers or pre-processors or co-processors
or users of hazardous or other wastes? (Yes/No)
Y
Functional Specification Document
530
# Field
Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-
Operation CAF
(Yes/No)
5.2 Nature and quantity of different wastes received per annum from domestic sources or imported or both:
v. Hazardous and other waste types vi. Passbook type
vii. Quantity
viii. Source (Domestic / Imported)
Y To be activated if previous input is ‘Yes’
To be captured as multiple
rows and provision to add multiple sets
5.3 Details of secured storage of wastes including the storage capacity
N Alphanumeric
5.4 Details of end users of products or by-products N Alphanumeric
5.5 Details of pollution control systems such as Effluent Treatment Plant, scrubbers, etc. including mode of disposal of waste
N Alphanumeric
5.6 Details of occupational health and safety measures N Alphanumeric
5.7 Has the facility been set up as per Central Pollution
Control Board guidelines? If yes, provide a report on the
compliance with the guidelines
N Alphanumeric
5.8 Arrangements for transportation of waste to the facility N Alphanumeric
Functional Specification Document
531
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Yes/No)
1. Covering Letter Y
2. Copy of the latest consent order/renewal issued Y
3. Manufacturing process with flow sheet indicating Input, Output and sources of generation of hazardous waste Y
4. Copy of Agreement made with the TSDF/Actual users Y
5. Emergency Response Plan (ERP) which should address procedures for dealing with emergency situations (viz. Spillage
or release or fire) as specified in the guidelines of CPCB
Y
6. Undertaking or declaration to comply with all provisions including the scope of submitting bank guarantee in the event
of spillage, leakage or fire while handling the hazardous and other waste
Y
7. Annual returns furnished for last three years in case of Renewal of Authorisation Y
8. Layout map of the TSDF- For TSDF N
9. Copy of prior Environmental Clearance along with compliance report- For TSDF N
10. Installed capacity as per registration issued by the District Industries Centre or any other authorised Government
agency-For Actual Users
N
11. Process description including process flow sheet indicating equipment details, inputs and outputs (input wastes,
chemicals, products, by-products, waste generated, emissions, waste water, etc.)- For Actual Users
N
12. Compliance report on the CPCB guidelines for setting up the Actual user facility- For Actual Users N
Fee Basis No fee charged
Functional Specification Document
532
Process Work Flow Applic
ant
(SW
P)
DEE
AEE/A
EE
Appro
ving A
uth
ority Issuing Authority
AE/A
EE
Fill application form along with necessary
documents
Schedule inspection
Conduct site inspectionPrepare inspection
report
Forward inspection report with comments
Receive inspection date
Respond to query with addition details/
document
SMS alert to applicant
Receives Application Send query to applicant
Yes
No
SMS alert to applicant
SMS alert to officer
Any queries?
START
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
Forwards to Inspecting Authority
Receive final
Authorization Letter
Forward application
to Approving
Authority
Scrutinize
Application
Prepare Consent
Order
Forward to Issuing
Authority
Approve
Authorization Letter
with Digital
Signature
Forward
Authorization Letter
to Applicant
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Yes
Yes
No
No
Rejection Letter
Final Approved AuthorizationSMS alert to
applicant
SMS alert to applicant
Satisfactory?
END
Approved?
Functional Specification Document
533
Approval based Hierarchy
Type of Application Type of
Authority 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Orange Small – and
all Green
Renewal of Authorization under Hazardous and Other Waste Management
Rules, 2016
Inspection Authority JCEE (M) DEE DEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Member Secretary
Member Secretary
Member Secretary
JCEE (M) JCEE (M) JCEE (M) DEE
Issuing
Authority Sector JCEE Sector JCEE Sector JCEE JCEE (M) JCEE (M) JCEE (M) DEE
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
AEE: Assistant Environmental Engineer
Functional Specification Document
534
3.10 Authorization under Bio-Medical Waste Management Rules, 2016 – Renewal from TNPCB
Online Application Form Note: For applicants who had applied for this clearance earlier through SWP – form to be auto populated basis earlier application form, and b) For
applicants who had obtained authorization from dept. portal / manual procedure earlier and applying for renewal through SWP – certain details to be
auto populated from Pre-Operations CAF.
S.
No Field
Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
1 General Details
1.1 Whether your HCF/CBMWTF generates/handles Bio-Medical Wastes
Y Dropdown Shall be “Yes” by default
BMW Authorization now Applied For (Fresh/Renew)
Y Dropdown Auto-populated based on the service selected
Activity for which authorization is required for: i. Generation, segregation ii. Collection iii. Storage iv. Packaging v. Reception
vi. Transportation vii. Treatment or processing or conversion viii. Recycling ix. Disposal or destruction use x. Offering for sale, transfer xi. Any other form of handling
Y Selection Choice to select multiple
2 Bio-Medical Waste Generation Details
2.1 HCF/CBMWTF Type (HCF/CBMWTF) If HCF,
1. Private Hospital (Bedded) 2. Govt. Hospital (Bedded) 3. Bedded-any other
4. Clinic (Non-Bedded) 5. Blood Bank (Non-Bedded) 6. Clinical Laboratory (Non-Bedded) 7. Research Institute (Non-Bedded)
8. Veterinary Hospital (Non-Bedded) 9. Animal House (Non-Bedded) 10. Dispensary (Non-Bedded)
Y Dropdown If HCF is selected, another dropdown with 11 options as
mentioned to be displayed
Yes
Functional Specification Document
535
S. No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
11. Non-bedded-any other
Bio-Medical Waste Facility Status Y
CBMWTF-location and Office address of treatment and disposal
Y Dropdown Yes
Mode of Transportation of BMW Y Static Filled default by “Common Facility Vehicle”
Yes
Status of CTE/CTO-latest consent type, issued date and validity date
N Alphanumeric
GPS Coordinates -Lat/Lon of the location of applicant facility (in Decimal degrees with 6 decimals):
Ex: Latitude: 8.123456 N, 12.236544 N, etc Longitude: 77.235648 E, 78.253674 E,etc
N Numeric Separate fields for Longitude and Latitude
Details of directions or notices or legal actions if any during the period of earlier authorisation (Attach documents if any)
N Alphanumeric
2.2 Details of Activity & Facility-For HCF only
Medical treatment Facility provided to Outpatients (No.s/day)
N Numeric
Medical treatment Facility provided to Inpatients N Numeric
No of Beds of HCF N Numeric
For Non bedded Hospital (Specify) N Alphanumeric
Total number of inpatients & outpatients treated per month in the HCF
N Numeric
Whether the colour coded bags or containers has been provided for collection and segregation of
BMW as prescribed in BMW rules?
N Alphanumeric
Details of training conducted to the paramedical
staff/sanitary workers in the BMW management
N Alphanumeric
3 Bio-Medical Waste Management Details N Numeric Quantity collected shall be totalled automatically
Functional Specification Document
536
S. No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
Category Type of Waste Quantity collected (Kg/day)
Method of treatment
Yellow a. Human Anatomical Waste Incineration
b. Animal Anatomical Waste Incineration
c. Soiled Waste Incineration
d. Expired or Discarded
Medicines
Incineration
e. Chemical Solid Waste Incineration
f. Chemical Liquid Waste in KLD
Onsite ETP to treat and conform to the discharge standards
g. Discarded linen, mattresses, beddings contaminated with blood or body fluid
Disinfection followed by Incineration
h. Microbiology, Biotechnology and other
clinical laboratory waste
Sterilisation followed by Incineration
Red Contaminated waste (Recyclable)
Autoclaving followed by shredding. Treated waste to be sent to Authorised
recyclers or for energy recovery or plastic to Diesel or fuel oil or for road making
White (Translucent)
Waste sharps including Metals
Autoclaving followed by shredding. Treated waste to be sent to Iron foundries or
sanitary landfill or designated concrete waste
sharp pit.
Blue Glassware Disinfection or Autoclaving or microwaving or
hydroclaving and then sent for recycling
Metallic Body Implants
Total(Except Yellow f)
Functional Specification Document
537
S. No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto Populated from Pre-Operation CAF
(Yes/No)
4 BMW Treatment Equipment Details Y Numeric and Alphanumeric
Table form shall be provided for filling details
Sl No Treatment equipment No. of units
Type and capacity of each unit
1. Incinerators
2. Plasma Pyrolysis
3. Autoclaves
4. Microwave
5. Hydroclave
6. Shredders
7. Needle tip cutter or destroyer
8. Sharp encapsulation or Concrete pit
9. Deep burial pits
10. Chemical disinfection
11. Any other treatment equipment
Functional Specification Document
538
Checklist of Supporting Documents Sl.
No. Document
Mandatory
(Yes/No)
1. Covering Letter Y
2. Topo sketch showing the location of the facility and nearby environmental features Y
3. Layout plan of the facility Y
4. Brief Description of method of segregation, storage, treatment and disposal Y
5. Copy of latest consent order obtained under Water & Air Acts Y
6. Compliance report on the conditions of the previous Authorisation issued in case of renewal of BMW Authorisation
Y
7. Map with GPS locations of CBMWTF and its member units in their area of coverage in case of CBMWTF N
Fee Basis No fee charged
Functional Specification Document
539
Process Work Flow Applic
ant
(SW
P)
DEE
AEE/A
EE
Appro
ving A
uth
ority Issuing Authority
AE/A
EE
Fill application form along with necessary
documents
Schedule inspection
Conduct site inspectionPrepare inspection
report
Forward inspection report with comments
Receive inspection date
Respond to query with addition details/
document
SMS alert to applicant
Receives Application Send query to applicant
Yes
No
SMS alert to applicant
SMS alert to officer
Any queries?
START
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
Forwards to Inspecting Authority
Receive final
Authorization Letter
Forward application
to Approving
Authority
Scrutinize
Application
Prepare Consent
Order
Forward to Issuing
Authority
Approve
Authorization Letter
with Digital
Signature
Forward
Authorization Letter
to Applicant
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Yes
Yes
No
No
Rejection Letter
Final Approved AuthorizationSMS alert to
applicant
SMS alert to applicant
Satisfactory?
END
Approved?
Functional Specification Document
540
Approval based Hierarchy
Type of Application Type of
Authority 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Orange Small – and
all Green
Renewal of Authorization under Bio-Medical Waste Management Rules,
2016
Inspection Authority JCEE (M) DEE DEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Member Secretary
Member Secretary
Member Secretary
JCEE (M) JCEE (M) JCEE (M) DEE
Issuing
Authority Sector JCEE Sector JCEE Sector JCEE JCEE (M) JCEE (M) JCEE (M) DEE
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
AEE: Assistant Environmental Engineer
Functional Specification Document
541
3.11 Renewal of Consent to Operate (CTO) from TNPCB
Online Application Form Note: For applicants who had applied for this clearance earlier through SWP – form to be auto populated basis earlier application form, and b) For
applicants who had obtained CTO from dept. portal / manual procedure earlier and applying for renewal through SWP – certain details to be auto
populated from Pre-Operations CAF.
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
1 Industry
1.1 Industry Name Y Alphanumeric Yes
1.2 Industry Location-Postal Address Y Alphanumeric Yes
1.3 Pin Code Numeric Yes
1.4 Village Alphanumeric
1.5 SF No of the Industry location/Plot No in case of Govt Industrial Estates
Alphanumeric
1.6
Local Body Type (Select from the drop down list)
• Corporation • Municipality
• Town Panchayat • Panchayat Union
Dropdown
Yes
1.7
Local Body Dropdown Dropdown to be
listed based on local body selected
Yes
1.8 Scale of Industry Alphanumeric Populated based
on investment
1.9 Status (Select: Operational / Proposed / Closed) Dropdown
1.10 Date of commissioning Date selection
Yes
1.11 Registration/License No Alphanumeric
1.12 Gross Fixed Assets-cost without Depreciation :(Rs in Lakhs)
Numeric
1.13 Plant & Machinery cost without Depreciation :(Rs in Lakhs):
Numeric
1.14 Ownership of the industry (Select from the drop down list)
Dropdown Yes
Functional Specification Document
542
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
• Individual • Proprietary concern • Partnership Firm • Joint Family concern • Private Limited Company • State Government Undertaking • Central Government
• Union Territory • Foreign Company • Co-operative Society • Any other Associate of Body
1.15 Phone No. with code : Numeric
Yes
1.16 Fax No. with code :: Numeric
Yes
1.17 e-mail Address: Email ID
Yes
1.18 Jurisdiction Office:
2 Occupier's Details
2.1 Registered Office Address Alphanumeric
2.2 Pin Code Y Alphanumeric
2.3 Occupier Name Alphanumeric
2.4 Occupier Designation Alphanumeric
2.5 Phone No. with code: Numeric
2.6 Fax No. with code: Numeric
2.7 Mobile No: Numeric
2.8 e-mail Address: Email ID
3 Other details
3.1 Applicant Name Y Alphanumeric
Yes
3.2 Designation Y Alphanumeric
Correspondence Address
Functional Specification Document
543
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
3.3 Address/City: Alphanumeric Yes
3.4 Pin Code: Numeric Yes
3.5 District: Alphanumeric Yes
3.6 Taluk Alphanumeric Yes
3.7 State Alphanumeric Yes
3.8 Phone No. with code Numeric Yes
3.9 Fax No. with code Numeric Yes
3.1 Mobile No: Y Numeric Yes
3.11 e-mail Address: Y Numeric Yes
3.12 Website Address: Alphanumeric
3.13 Total no. of average working days in a year Y Numeric
3.14 Total no. of working shifts per day Numeric
3.15 Land Status • Owned • Leased
Y Dropdown
3.16 Cost of Air Pollution control measures Numeric
3.17 Cost of Water Pollution control measures Numeric
3.18 Manufacturing process Y Alphanumeric
Yes
3.19 Total extent of Land Area (in hectares) Y Numeric
3.20 Ground coverage area of the industry (in hectares)
Y Numeric
3.21 Green belt/Irrigation area of the industry (in
hectares)
Y Numeric
3.22 Solid waste Storage/disposal area (in hectares) Y Numeric
3.23 Vacant area(Total area-(Built Up Area+Solid waste area+Green Belt area))
Y Numeric
3.24 Total no. of Employees working per day(including contract workers)
Y Numeric Yes
3.25 Details of the habitation nearby Y Add details
Habitation Name
Functional Specification Document
544
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
Distance (in km)
Population
3.26 Name of the nearby Roadways(Viz.)*: Y
Select • NH
• SH
• ODR • MDR
Dropdown
Name Alphanumeric
3.27 Distance from the site Numeric
3.28
Details of water bodies like lakes/rivers/canals within a radius of 1 KM and rivers within a radius of 5KM
Name of the Water Source. Alphanumeric
Distance (in m) Numeric
3.29 Land use classification of the site Y Alphanumeric
3.30
Authority which classified the land use • CMDA • DTCP
Local Planning Authority
• Not Applicable • Others
Y Dropdown
3.31
Name and Distance of the sensitive area like places of Archaeological importance, national park, Wild Life Birds sanctuary , Marine National Park, Mangrove Forests, reserved forests ,marsh
lands if any located within 10 KM radius of the unit:
Name Alphanumeric
Distance (in km) Numeric
Functional Specification Document
545
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
3.32
Is the Unit is located within 1 Km from marine coastal area(sea, estuaries, back waters), If Yes please mention the distance from the unit
Dropdown Yes/No dropdown. If selected Yes, Numeric field for entry to be provided
Distance of Marine coastal area from Unit (in
meters)
Numeric
3.33 Name and Address of all Directors/Partners Y
Name Alphanumeric Yes
Designation Alphanumeric Yes
Address Alphanumeric Yes
4 Raw Material / Product Details
4.1 Raw Materials Details Y
4.1.1 Raw-Materials Name Alphanumeric Yes
4.1.2 Raw-Material Quantity
4.1.3 Units Alphanumeric
4.1.4 Principal Use Alphanumeric
4.2 Product Details Y
4.2.1 Product Name Alphanumeric
4.2.2 Quantity Numeric
4.2.3 Unit Alphanumeric
4.2.4 End Use Alphanumeric
4.3 By-Product Details
4.3.1 Name of By-Product Alphanumeric
4.3.2 Quantity Numeric
4.3.3 Unit of Product Alphanumeric
4.3.4 End Use Alphanumeric
4.4 Intermediate Product Details
4.4.1 Intermediate Product Name Alphanumeric
4.4.2 Quantity Numeric
4.4.3 Unit Alphanumeric
Functional Specification Document
546
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
4.4.4 End Use Alphanumeric
4.5 Fuel Used Details
4.5.1 Name of Fuel Alphanumeric
4.5.2 Point of Use Alphanumeric
4.5.3 Quantity (in T/Day) Numeric
4.5.4 Calorific Value Alphanumeric
4.5.5 Ash Content Alphanumeric
4.5.6 Sulphur Content Alphanumeric
5 Water Consumption/Effluent
5.1 Water Source Details Y
5.1.1 Source Type • Municipal Supply • Ground Water (outside premises) • Ground Water (within premises) • River/Canal Water
• Sea water • CMWSSB • SIDCO • SIPCOT • Others
Dropdown All details under 5.1 shall be captured as different columns of table with
option to add multiple rows
5.1.2 Source Name Alphanumeric
5.1.3 Quantity (KLD) Numeric
5.2 Water Consumption Details Y
5.2.1 Source Consumption • WC-I : Cooling and Boiler Feed • WC-II: Domestic
• WC-III: Process (Easily Bio-degradable) • WC-IV: Process (Not Easily Bio-degradable)
Dropdown All details under 5.2 shall be captured as
different columns of table with option to add multiple rows
5.2.2 Quantity (KLD) Numeric
5.3 Sewage Generation Details
5.3.1 Source Alphanumeric All details under 5.3 shall be
5.3.2 Quantity (KLD) Numeric
Functional Specification Document
547
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
captured as different columns of table with option to add multiple rows
5.4 Trade Effluent Generation Details
5.4.1 Source Alphanumeric All details under 5.4 shall be captured as different columns
of table with option to add multiple rows
5.4.2 Quantity Numeric
5.5 Sewage Treatment Plant Details Y
5.5.1 Treatment status • Septic Tank and SP/DT • Individual STP • Common STP
• Common STP Member • Combined STP
• Combined STP Member
Dropdown All details under 5.5 shall be captured as different columns
of table with option to add
multiple rows
5.5.2 Name of the Treatment Unit
5.5.3 No. of Units Numeric
5.5.4 Dimensions in m (L*B*D)
5.6 Trade Effluent treatment plant Details Y
5.6.1 Treatment status • Individual ETP • CETP
• CETP Member • Combined ETP
• Combined ETP Member • No trade effluent and hence does not arise
Dropdown All details under 5.6 shall be captured as
different columns of table with
option to add multiple rows
5.6.2 Name of the Treatment Unit Alphanumeric
5.6.3 No. of Units Numeric
5.6.4 Dimensions in m (L*B*D) Alphanumeric
Functional Specification Document
548
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
5.7 Sewage Disposal Details
5.7.1 Description of Outlet with location Alphanumeric All details under 5.7 shall be captured as
different columns of table with
option to add multiple rows
5.7.2 Quantity (KLD) Numeric
5.7.3 Disposal Alphanumeric
5.8 Trade Effluent Disposal Details
5.8.1 Description of Outlet with location Alphanumeric All details under 5.8 shall be captured as different columns
of table with option to add multiple rows
5.8.2 Quantity (KLD) Numeric
5.8.3 Disposal Alphanumeric
6 Solid Wastes
6.1 Non Hazardous Solid Wastes Details
6.1.1 Name of Solid Waste Alphanumeric All details under 6.1 shall be
captured as different columns of table with option to add multiple rows
6.1.2 Quantity Numeric
6.1.3 Unit Alphanumeric
6.1.4 Mode of Disposal Alphanumeric
6.1.5 Area of land earmarked for Storage/disposal Numeric
6.2 Hazardous Solid Wastes Details (Y/N)
6.2.1 Name of Process Alphanumeric All details under 6.2 shall be captured as
different columns
of table with option to add multiple rows
6.2.2 Name of Process Waste Alphanumeric
6.2.3 Quantity (T/Year) Numeric
6.2.4 Waste Type • Incinerable • Recyclable • Landfillable
Dropdown
6.2.5 Waste Storage • MS Drums
• Plastic Drums
Dropdown
Functional Specification Document
549
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
• MS Tanks • Concrete Tanks • Container-shipping • Others
6.2.6 Waste Disposal • Common Landfill – TSDF
Incineration-Captive • Co-processing in cement kilns • Incineration-TSDF • Onsite SLF • Recover and Reuse-Captive • Recover and Reuse-CPCB recyclers • Others
Dropdown
6.2.7 Area earmarked for Storage/Disposal Numeric
7 Air Emission
7.1 Point source emission with stacks Details Alphanumeric All details under 7.1 shall be captured as
different columns of table with
option to add multiple rows
7.1.1 Stack No Alphanumeric
7.1.2 Source of emission Alphanumeric
7.1.3 Pollution Control measures • Wet scrubber with stack
• Acoustic enclosures with stack • Bag filter with stack • Dust collectors with stack • Stack • Dry scrubber with stack • Common stack • ESP with stack
• Others
Dropdown
7.1.4 Stack top dimension (in Metres) Numeric
7.1.5 Stack Height above ground level(meters) Numeric
7.1.6 Material of Construction Alphanumeric
7.1.7 Exit Gas Velocity (in M/S) Numeric
7.1.8 Exit Gas Temp(in Deg C) Numeric
7.1.9 Maximum Discharge(in m3/hr) Numeric
Functional Specification Document
550
Sl No. Field Mandatory
(Y/N) Field Type
Remarks, if any
for IT vendor
Auto Populated from
Pre-Operation CAF
(Yes/No)
7.2 Fugitive emission / Noise Details
7.2.1 Source of Fugitive or Noise emission Alphanumeric All details under 7.2 shall be captured as
different columns of table with
option to add multiple rows
7.2.3 Type of emission • Fugitive • Noise
Dropdown
7.2.4 Pollution Control Measures
• Alkali Scrubber
• Bag filter • Dust suppression system • Gravity Dust settling chamber • Multi cyclone separator
Dropdown
7.2.4 Capacity Numeric
8 Consent Fee Details
8.1 Category: Auto-populated
8.2 Gross Fixed Assets Cost : Auto-populated
8.3 Consent Fee Applicable for per Act : Auto-populated
8.4 Consent Fee Applicable under Water and Air Acts Auto-populated
8.5 Reason for deviation in payment : Alphanumeric
8.6 Consent Fee Remitted now: Numeric
Checklist of Supporting Documents Sl.
No. Document Mandatory
1. A covering requisition letter stating the project status of the industry and activities clearly. Y
2. Details of production capacity, actual products manufactured in month wise during the previous financial year. Y
3. Details of changes if any in the quantity of sewage/trade effluent generated and mode of disposal of the same indicated
against in the original consent order (If applicable).
N
4. Details of changes if any in the quantity of emission and number and height of chimney/stacks indicated against in
the original consent order (If applicable).
N
5. Details of changes if any in the name or in the management of the company (If applicable). N
6. A consolidated report of analysis of the treated sewage/ trade effluent samples collected by TNPCB Officials during
the previous financial year (If applicable).
N
Functional Specification Document
551
Sl.
No. Document Mandatory
7. Latest reports of AAQ, Stack Monitoring and Noise Level Survey conducted through TNPCB lab during the previous
financial year (If applicable).
N
8. Compliance report on the conditions of latest Hazardous waste Authorisation/Biomedical Waste Authorisation issued
to the unit (If applicable).
N
9. Compliance report on the latest consent/renewal of consent order conditions stipulated under Water & Air Acts issued
to the unit.
Y
10. The latest Audited Balance Sheet/Auditor certificate showing the Gross Fixed Assets (GFA) without depreciation of the
unit in the prescribed format. Audited balance sheet is compulsory for all large and medium scale Industries
Y
11. Consent fee under Water and Air Acts payable to the Board Y
12. Copy of Latest Environmental Statement (If Applicable). N
Fee Basis
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
1. Up to Rs. 1 Lakhs 400 300 200
2. Above Rs. 1 Lakhs and up to Rs. 2. Lakhs 700 600 400
3. Above Rs. 2 Lakhs and up to Rs. 3 Lakhs 900 700 600
4. Above Rs. 3 Lakhs and up to Rs. 4 Lakhs 1100 1000 800
5. Above Rs. 4 Lakhs and up to Rs. 5 Lakhs 1300 1100 1000
6. Above Rs. 5 Lakhs and up to Rs. 6 Lakhs 1700 1500 1200
7. Above Rs. 6 Lakhs and up to Rs. 7 Lakhs 2000 1700 1400
8. Above Rs. 7 Lakhs and up to Rs. 8 Lakhs 2200 2000 1600
9. Above Rs. 8 Lakhs and up to Rs.9 Lakhs 2400 2100 1800
10. Above Rs. 9 Lakhs and up to Rs. 10 Lakhs 2600 2400 2000
11. Above Rs. 10 Lakhs and up to Rs. 15 Lakhs 3700 3100 2500
12. Above Rs. 15 Lakhs and up to Rs.20 Lakhs 4400 3600 3000
13. Above Rs. 20 Lakhs and up to Rs.25 Lakhs 5000 4200 3500
14. Above Rs. 25 Lakhs and up to Rs.35 Lakhs 6000 4900 4100
Functional Specification Document
552
S.No Gross Fixed Assets Amount of Consent Fee (Rupees)
Red Category Orange Category Green Category
15. Above Rs. 35 Lakhs and up to Rs.45 Lakhs 7400 5600 5100
16. Above Rs. 45 Lakhs and up to Rs.55 Lakhs 8900 7400 6100
17. Above Rs. 55 Lakhs and up to Rs.65 Lakhs 10400 8400 7100
18. Above Rs. 65 Lakhs and up to Rs.75 Lakhs 13100 10500 8100
19. Above Rs. 75 Lakhs and up to Rs. 1 Crore 16300 12600 10100
20. Above Rs. 1 Crore and upto Rs. 5 Crores 21800 17900 14200
21. Above Rs. 5 Crores and upto Rs. 10 Crores Rs.105/-
Per Lakh
Rs.65/-
Per Lakh Rs. 42/-Per Lakh
22. Above Rs. 10 Crores and upto Rs. 50 Crores Rs.105000/-
+Rs.40/- Per Lakh
Rs.65000/-
+Rs.30/- Per Lakh
Rs.42000/-
+Rs.12/-Per Lakh
23. Above Rs. 50 Crores and upto Rs. 100 Crores Rs.265000/-
+Rs. 23/- Per Lakh
Rs.185000/-
+Rs.15/- Per Lakh
Rs. 90000/-
+Rs.12/-Per Lakh
24. Above Rs. 100 Crores and upto Rs. 1000 Crores Rs.380000/-
+Rs.5/-Per Lakh
Rs.260000/-
+Rs.4/-Per Lakh
Rs.150000/-
+Rs.3.00 Per
Lakh
25. Above Rs. 1000 Crore
Rs.830000/-
+Rs. 3/- Per Lakh
(Max Rs. 31 Lakhs)
Rs.620000/-
+Rs. 2/- Per Lakh
(Max Rs.23 Lakhs)
Rs.420000/-
+Rs.1/ - Per Lakh
(Max Rs. 8 Lakhs)
Functional Specification Document
553
Process Work Flow Process Diagram to obtain Renewal of Consent to Operate from Tamil Nadu Pollution Control Board
Applica
nt
(SW
P)
DEE
Insp
ect
ing A
uth
ority
Appro
vin
g A
uth
ority
AE/A
EE
Issuing Authority
Submit application
and upload
supporting
documents
Receives application
Forwards to
Inspecting Authority
Schedule inspection
Site inspection
Receive final
consent order
Prepare Inspection
report
Any queries?
Send query to
applicant
Respond to query
with additional
details/document
Forward Inspection
report with
comments
Satisfactory?
Forward application
to Approving
Authority
Scrutinize
Application
Approved?
Prepare Consent
Order
Forward to Issuing
Authority
Approve Consent
Order with Digital
Signature
Forward Consent
Order to Applicant
Pay requisite fee
(auto-generated by
system)
Prepare Rejection
letter with reason
for rejection
Forward Rejection
letter to applicant
Receive rejection
letter
Receive
inspection
date
Yes Yes
Yes
No
No
No
Rejection Letter
Final Approved Consent Order
SMS alert to applicant
SMS alert to applicant
SMS alert to applicant
SMS alert to officer
SMS alert to officer
Legend
Online – Single Window Portal (SWP)
Online- Department system
Offline
ENDSTART
Functional Specification Document
554
Approval based Hierarchy Inspection Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange
Small – and all Green
1 Consent to Operate -
Renewal Sector JCEE DEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE AE/AEE
Approving Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Operate - Renewal
Chairman Member Secretary
Member Secretary
DEE DEE DEE DEE DEE
Issuing Authority
Sl No Type of
Application 17-
Category Red - Large
Red - Medium
Red - Small Orange -
Large Orange - Medium
Green - Large
Orange Small – and
all Green
1 Consent to Operate - Renewal
JCEE JCEE JCEE DEE DEE DEE DEE DEE
TSC: Technical Sub-Committee
CCC: Consent Clearance Committee
ZLCCC: Zone Level Consent Clearance Committee
DLCCC: District Level Consent Clearance Committee
JCEE: Joint Chief Environmental Engineer
DEE: District Environmental Engineer
Functional Specification Document
555
Functional Specification Document
556
3.12 Renewal of Factory Licence from DISH
Online Application Form
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Single Window Portal
a Obtained Existing Licence through SWP 1= Yes
2= No
Y
b Please enter the Licence Number Y Enabled Upon Selection of “Yes”
Project Y Dropdown
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
1.2 Sector 1=Public 2=Private
Y Dropdown Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm
which obtained Existing Licence through SWP)
1.3 Nature of the Industry
Options if Public is selected in 1.2 1= State Govt.
2= Central Govt. 3= State Quasi 4= Central Quasi 5= Others Options if Private is selected in 1.2
Y Dropdown Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm
which obtained Existing Licence through SWP)
Functional Specification Document
557
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
1= Partnership 2= Proprietorship Concern 3= Limited Company 4= Others
1.4 Labour Identification Number (LIN) N Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm
which obtained Existing Licence through SWP)
1.5 Employee Provident Fund (EPF)
Number
N Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
1.6 Employees State Insurance (ESI)
Number
N Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
1.7 Permanent Account Number (PAN) Y Alpha Numeric
2 Manufacturing Process
2.1 Description of Manufacturing Process Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
2.2 Major Category (Refer to National
Industrial Classification)
Y Dropdown Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
2.3 Division (Refer to National Industrial
Classification)
Y Dropdown Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm
Functional Specification Document
558
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
which obtained Existing Licence through SWP)
2.4 Manufacturing Process (Refer to
National Industrial Classification)
Y Dropdown Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
2.5 National Industrial Classification Code
Number
Y Numeric
• Prefilled based on input in 2.4
• Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3 Situation of the Factory
3.1 Is the Factory located in Flat / Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 3.1
• Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which
obtained Existing Licence through SWP)
3.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 3.1
• Prefilled based on inputs in Factory Licence and
Functional Specification Document
559
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 3.1
• Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
3.5 Survey Number / RS Number N Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
3.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.7 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.8 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm
Functional Specification Document
560
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
which obtained Existing Licence through SWP)
3.10 Local body Name Y Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.11 District (Refer the List of Districts) Y Dropdown Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.12 Local body Type 1= Corporation
2= Municipality 3= Panchayat 4= Town Panchayat
Y Dropdown Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.13 Ward Number (Refer the List of Wards) Y Dropdown
• Enabled upon selection of “Corporation” in 3.10
• Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.14 Taluk (Refer the List of Taluks) Y Dropdown Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm
which obtained Existing Licence through SWP)
3.15 State N Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
Functional Specification Document
561
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
3.16 Country N Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.17 Pin Code Y Numeric Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.18 Nature of Occupation of the Premises 1= Rented 2= Owned 3= Leased
Y Dropdown Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.19 Nearest Railway Station Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
3.20 Nearest Police Station Y Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.21 GIS Latitude N Numeric
• The values should be between
-9999 and 9999 • Prefilled based on inputs in
Factory Licence and
Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
3.22 GIS Longitude N Numeric
• The values should be between -9999 and 9999
Functional Specification Document
562
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
4 Address for Communication
4.1 Is the Address related to a Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.2 Flat Number Y Alpha Numeric
• Enabled upon selection of
“Yes” in 4.1 • Prefilled based on inputs in
Factory Licence and
Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Licence and Registration Form (Only
Applicable if Firm which
obtained Existing Licence through SWP)
4.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in
Factory Licence and Registration Form (Only
Functional Specification Document
563
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Applicable if Firm which obtained Existing Licence through SWP)
4.5 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
4.6 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.7 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm
which obtained Existing Licence through SWP)
4.9 District N Alphabet Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm
which obtained Existing Licence through SWP)
4.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Licence and Registration
Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
4.11 Country (Refer the List of Countries) Y Dropdown Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm
Functional Specification Document
564
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
which obtained Existing Licence through SWP)
4.12 Pin Code Y Numeric Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.13 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.14 Mobile Number Y Numeric
• Should be at least 10 digits • Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
4.15 Fax Number N Numeric
• Should be at least 10 digits • Prefilled based on inputs in
Factory Licence and Registration Form (Only Applicable if Firm which
obtained Existing Licence through SWP)
4.16 Email Address Y Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence
through SWP)
Functional Specification Document
565
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
4.17 Website Address N Alpha Numeric Prefilled based on inputs in Factory Licence and Registration Form (Only Applicable if Firm which obtained Existing Licence through SWP)
Registration and License Details
5 Particulars of Manufacturing
Processes, Products and Horse Power Installations
5.1 Nature of Manufacturing Process / Processes 1= Yes 2= No
N Dropdown
5.1.1 Carried on During Preceding Calendar Year (in case of factories already in existence)
Enabled on selection of “Yes” in 5.1
I If Manufacturing Process Carried on
During Preceding Calendar Year is not applicable click this box
N Checkbox
ii Description of Manufacturing Process Y Alpha Numeric
iii Major Category (Refer to National Industrial Classification)
N Dropdown
iv Division (Refer to National Industrial Classification)
N Dropdown
v Manufacturing Process (Refer to National Industrial Classification)
N Dropdown
vi National Industrial Classification Code Number
N Numeric Prefilled based on selection in v
5.1.2 To be Carried on During the Calendar Year to Which this
Application for License is Submitted
Functional Specification Document
566
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
I If Manufacturing Process Carried on During Preceding Calendar Year is not applicable click this box
N Checkbox
ii Description of Manufacturing Process Y Alpha Numeric
iii Major Category (Refer to National Industrial Classification)
Y Dropdown
iv Division (Refer to National Industrial Classification)
Y Dropdown
v Manufacturing Process (Refer to
National Industrial Classification)
Y Dropdown
vi National Industrial Classification Code Number
N Numeric Prefilled based on selection in v
5.2 Particulars of Products Manufactured During Preceding Calendar Year
5.2.1 Product Name N Alpha Numeric
5.2.2 Value in INR N Numeric The values should be between 0 and 9999999.99
5.3 Particulars of the Power in H.P
5.3.1 Particulars of Power Actually Installed
I Quantity in H.P Y Numeric
Ii Stand by H.P. Y Numeric
5.3.2 Power Proposed To Be Additionally Installed
Functional Specification Document
567
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
I Quantity in H.P Y Numeric
Ii Stand by H.P. Y Numeric
Iii Remarks N Numeric
5.3.3 Maximum quantity in H.P. that can be used
I Total Quantity in H.P. Y Numeric
Ii Total Stand by H.P. Y Numeric
Iii Maximum Quantity in H.P. can be used in any one time During Calendar Year
Y Numeric 2
6 Particulars of Payment of Fees for
Pressure Vessels, Particulars of Number of Workers
6.1 Particulars of Pressure Vessel Testing and Medical Examination of Workers
6.1.1 Pressure Vessels Testing Fee Payment Details [ Prescribed under Rule 56-B of Tamil Nadu Factories Rules, 1950 ]
I Number of Pressure Vessels N Numeric
6.1.2 Medical Examination Fee Payment Details for workers engaged in Dangerous Operations [ Prescribed
under Rule 95 of Tamil Nadu Factories Rules, 1950 ]
Functional Specification Document
568
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
I Number of workers Employed in Dangerous Operations
N Numeric
Ii Medical Examination Fee Paid in
Rupees (INR)
N Numeric
Iii Name of the Bank N Alpha Numeric
Iv Payment Reference Number N Alpha Numeric
V Date of payment N Date
6.1.3 Medical Examination Fee payment Details for Workers Employed in Canteen [Prescribed under Rule
67-A of Tamil Nadu Factories Rules, 1950]
I Number of Workers Employed in
Canteen
N Numeric
Ii Medical Examination Fee Paid in Rupees (INR)
N Numeric
Iii Name of the Bank N Alpha Numeric
Iv Payment Reference Number N Alpha Numeric
V Date of payment N Date
6.1.4 Medical Examination Fee Payment
Details for Adolescent Workers Engaged in Dangerous Operations [ Prescribed under Rule 86-A of Tamil Nadu Factories Rules, 1950 ]
Functional Specification Document
569
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
I Number of Adolescent Workers Employed
N Numeric
Ii Medical Examination Fee Paid in
Rupees (INR)
N Numeric
Iii Name of the Bank N Alpha Numeric
Iv Payment Reference Number N Alpha Numeric
V Date of payment N Date
7 Particulars of Number of Workers, Period of License and Fee Payment
7.1 Particulars of the Number of Workers
7.1.1 Maximum Number of Workers
Proposed to be Employed on any one day during the Calendar Year for Which this Application is made
I Maximum Number of Workers Proposed to be Employed
Y Numeric
7.1.2 Maximum Number of Workers actually Employed on any one day during the Preceding Calendar Year
I Maximum Number of Workers Actually
Employed During the Preceding Calendar Year
Y Numeric
7.1.3 Number of Workers Ordinarily to be Employed
I Number of Workers Ordinarily Employed During the Year
Y Numeric
Functional Specification Document
570
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
7.2 Period for which Grant / Renewal of License Application is Submitted
7.2.1 No. of years License Applied for (Year
2020…to 2035)
N Dropdown
8 Particulars of Plan Approvals and Contribution to Tamil Nadu Labour
Welfare Fund
8.1 Particulars of the Plan Approval
8.2 Particulars of the Contribution to Tamil
Nadu Labour Welfare Fund
8.2.1 Amount Remitted N Numeric
8.2.2 Date N Date
8.2.3 Mode of Payment N Alpha Numeric
8.2.4 Reference Number N Alpha Numeric
Functional Specification Document
571
Checklist of Supporting Documents S.
No. Document Mandatory (Yes / No)
1. Copies of supporting documents for occupation of premises (Sale deed /
Lease deed / Rental deed etc)
Yes
2. Proof for Occupier Identity Yes
3. Proof for Occupier Address Yes
4. Proof for Manager Identity Yes
5. Proof for Manager Address Yes
6. Copy of Memorandum of articles of Association under Companies Act /
Partnership Deed
Yes
7. Copy of List of Directors Yes
8. Copy of Partnership deed Yes
9. List of Partners Yes
10. List of Machinery with Horse Power details Yes
Functional Specification Document
572
Process Work Flow
DISH: Renewal of Factory Licence – Process Flow
Ap
pli
can
tJo
int
Dir
ecto
r (
JD
)
STARTFill the Factory Licence
Renewal Form
Upload Supporting
Documents
Assign Current Number
Review the Application
and Supporting
Documents
Any Clarifications Required?
Raise Queries
Yes
Provide
clarification to
Queries
Process the
Application No
Are the Documents Satisfactory?
Reject the
Application
Issue Renewal
Licence
Download Renewal
Licence
End
Complete Payment
of Renewal Fees &
Submit the
Application
Licence
Certificate
Offline
Online – Department system
Online – Single Window Portal (SWP)
SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
SMS & Email Alert Sent to the Department Official
Within 3 Days
Functional Specification Document
573
Basis of Fees Charged The fees as per the latest notification i.e. G.O. No. 132, Labour and Employment Department is given below:
Total Horse
Power installed
inclusive of Mobile
Equipment
Maximum number of Persons to be employed on any day during the year
9 20 50 100 250 500 1000 2000 5000 10000 Above
10000
Fees Payable in Rupees
Nil Horse Power 800 1600 2400 3200 7200 10800 24000 36000 66000 96000 120000
Upto 10 Horse Power 1600 2400 3200 4800 10800 18000 48000 72000 108000 144000 180000
Above 10 Horse Power and Upto 50
Horse Power
2400 3200 4800 7200 18000 28800 72000 108000 144000 180000 216000
Above 50 Horse Power and Upto 129 Horse
Power
3200 4800 7200 12000 28800 48000 108000 144000 180000 216000 240000
Above 129 Horse Power
and Upto 250 Horse Power
4800 7200 12000 19200 48000 72000 144000 180000 216000 240000 264000
Functional Specification Document
574
Total Horse Power
installed
inclusive of Mobile
Equipment
Maximum number of Persons to be employed on any day during the year
9 20 50 100 250 500 1000 2000 5000 10000 Above 10000
Above 250 Horse
Power and Upto
500 Horse Power
7200 12000 16000 25600 72000 96000 180000 216000 240000 264000 288000
Above 500 Horse Power and
Upto 1000 Horse Power
12000 12800 25600 48000 96000 120000 216000 240000 264000 288000 312000
Above 1000 Horse
Power and Upto 2000 Horse
Power
12800 25600 48000 64000 120000 144000 240000 264000 288000 312000 336000
Above 2000 Horse Power and Upto 5000 Horse Power
25600 48000 64000 80000 144000 168000 264000 288000 312000 336000 360000
Above 5000 Horse Power and Upto 7500 Horse Power
48000 64000 80000 96000 168000 192000 288000 312000 336000 360000 384000
Functional Specification Document
575
Total Horse Power
installed
inclusive of Mobile
Equipment
Maximum number of Persons to be employed on any day during the year
9 20 50 100 250 500 1000 2000 5000 10000 Above 10000
Above 7500 Horse
Power and Upto 10000
Horse Power
64000 80000 96000 112000 192000 216000 312000 336000 360000 384000 408000
Above 10000 Horse Power
80000 96000 112000 128000 216000 240000 336000 360000 384000 408000 432000
Workflow for Hierarchy based Approval Sl No Hierarchy Level Designation Remarks (if any)
1 Level – 1 / Approval Authority Joint Director (JD) -
Functional Specification Document
576
3.13 Renewal of License for Contractor for Interstate Migrant Workmen from DISH
Online Application Form
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
Project Y Dropdown
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
1.2 Sector 1=Public
2=Private
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
1.3 Nature of the Industry Options if Public is selected in 1.2
1= State Govt. 2= Central Govt. 3= State Quasi
4= Central Quasi 5= Others) Options if Private is selected in 1.2 1= Partnership 2= Proprietorship Concern
3= Limited Company 4= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
1.4 Labour Identification Number (LIN) N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
1.5 Employee Provident Fund (EPF) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
1.6 Employees State Insurance (ESI) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Functional Specification Document
577
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
1.7 Permanent Account Number (PAN) Y Alpha Numeric
2 Manufacturing Process
2.1 Description of Manufacturing Process Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
2.2 Major Category (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
2.3 Division (Refer to National Industrial
Classification)
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
2.4 Manufacturing Process (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
2.5 National Industrial Classification Code Number
N Numeric 1. Prefilled based on input in 2.4 2. Prefilled based on inputs in Factory Plan Approval Form
3. Auto-Generated based on input in 2.2, 2.3, 2.4 and 2.5
3 Situation of the Factory
3.1 Is the Factory located in Flat /
Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
3.2 Flat Number Y Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1 2. Prefilled based on inputs in
Factory Plan Approval Form
3.3 Block Number N Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1 2. Prefilled based on inputs in Factory Plan Approval Form
3.4 Flat Name N Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1
Functional Specification Document
578
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
2. Prefilled based on inputs in Factory Plan Approval Form
3.5 Survey Number / RS Number N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
3.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.7 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.8 Area / Locality N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
3.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.10 Local body Name Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.11 District (Refer the list of Districts) Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
3.12 Local body Type 1= Corporation 2= Municipality
3= Panchayat 4= Town Panchayat
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
3.13 Ward Number (Refer the list of Wards) Y Dropdown
• Enabled upon selection of “Corporation” in 3.10
• Prefilled based on inputs in
Factory Plan Approval Form
3.14 Taluk (Refer the list of Taluks) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
3.15 State N Alphabet Prefilled based on inputs in
Factory Plan Approval Form
Functional Specification Document
579
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
3.16 Country N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.17 Pin Code Y Numeric Prefilled based on inputs in
Factory Plan Approval Form
3.18 Nature of Occupation of the Premises 1= Rented
2= Owned
3= Leased
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
3.19 Nearest Railway Station N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.20 Nearest Police Station Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
3.21 GIS Latitude N Numeric
• The values should be between -9999 and 9999
• Prefilled based on inputs in
Factory Plan Approval Form
3.22 GIS Longitude N Numeric
• The values should be between -9999 and 9999
• Prefilled based on inputs in Factory Plan Approval Form
4 Address for Communication
4.1 Is the Address related to a Flat /
Apartment? 1= Yes
2= No
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
4.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in
Factory Plan Approval Form
Functional Specification Document
580
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
4.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
4.4 Flat Name N Alpha Numeric
• Enabled upon selection of
“Yes” in 4.1 • Prefilled based on inputs in
Factory Plan Approval Form
4.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
4.6 Street / Road N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
4.7 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
4.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
4.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
4.10 State Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
4.11 Country Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
4.12 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
4.13 Landline Phone Number N Numeric
• Should be at least 10 digits • Prefilled based on inputs in
Factory Plan Approval Form
4.14 Mobile Number Y Numeric
• Should be at least 10 digits
Functional Specification Document
581
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form
4.15 Fax Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
4.16 Email Address Y Alpha Numeric + Special Character Prefilled based on inputs in
Factory Plan Approval Form
4.17 Website Address N Alpha Numeric + Special Character Prefilled based on inputs in Factory Plan Approval Form
II Particulars of the Occupier
5 Particular of Occupier
5.1 Salutation 1= Dr.
2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
5.2 Initial N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
5.3 First Name / Main Calling Name Y Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
5.4 Middle Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
5.5 Last Name / Surname N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
5.6 Age Y Numeric
• The values should be between
21 and 99
Functional Specification Document
582
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form
5.7 Date of Birth N Date Prefilled based on inputs in
Factory Plan Approval Form
5.8 Father`s Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
5.9 Mother`s Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
5.10 Gender
1= Female 2= Male 3= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
5.11 Nationality 1= Indian
2= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
5.12 Passport Issuing Country (Refer List of
Countries)
Y Dropdown
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
5.13 Passport Number Y Alpha Numeric
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
5.14 Visa Type (Refer Annexure II) Y Dropdown
• Enabled upon selection of
“Others” in 5.11 • Prefilled based on inputs in
Factory Plan Approval Form
5.15 Visa Valid Upto Y Date
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in
Factory Plan Approval Form
Functional Specification Document
583
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
5.16 Email Address N Alpha Numeric + Special Character Prefilled based on inputs in Factory Plan Approval Form
5.17 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
5.18 Mobile Number Y Numeric
• Should be at least 10 digits • Prefilled based on inputs in
Factory Plan Approval Form
5.19 Alternate Mobile Number N Numeric
• Should be at least 10 digits • Prefilled based on inputs in
Factory Plan Approval Form
5.20 Fax Number N Numeric
• Should be at least 10 digits • Prefilled based on inputs in
Factory Plan Approval Form
5.21 Aadhaar Unique Identification (UID) Number
N Numeric
• Enabled upon selection of “Indian” in 5.11
• Only takes upto 12 characters • Prefilled based on inputs in
Factory Plan Approval Form
5.22 Director Identification Number (DIN) N Numeric Prefilled based on inputs in Factory Plan Approval Form
5.23 Date of Occupation N Date Prefilled based on inputs in
Factory Plan Approval Form
6 Present Address
6.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Functional Specification Document
584
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
6.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
6.3 Block Number N Alpha Numeric
• Enabled upon selection of
“Yes” in 6.1 • Prefilled based on inputs in
Factory Plan Approval Form
6.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
6.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
6.6 Street / Road Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
6.7 Area / Locality Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
6.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
6.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
6.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
6.11 Other State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
6.12 Country (Refer the List of Countries) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Functional Specification Document
585
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
6.13 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
7 Permanent address
7.1 If Permanent Address is Same as Present Address?
N Checkbox Prefilled based on inputs in Factory Plan Approval Form
7.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
7.3 Flat Number Y Alpha Numeric
• Enabled upon selection of
“Yes” in 7.2 • Prefilled based on inputs in 6,
if checkbox is selected in 7.1 • Prefilled based on inputs in
Factory Plan Approval Form
7.4 Block Number N Alpha Numeric
• Enabled upon selection of
“Yes” in 7.2 • Prefilled based on inputs in 6,
if checkbox is selected in 7.1 • Prefilled based on inputs in
Factory Plan Approval Form
7.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
7.6 Door Number / Plot Number Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
Functional Specification Document
586
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
7.7 Street / Road N Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
7.8 Area / Locality Y Alpha Numeric
• Prefilled based on inputs in 6,
if checkbox is selected in 7.1 • Prefilled based on inputs in
Factory Plan Approval Form
7.9 Village / Town / City Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
7.10 District N Alphabet
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in
Factory Plan Approval Form
7.11 State (Refer the List of States) Y Dropdown
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
7.12 Other State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
7.13 Country (Refer the List of Countries) Y Dropdown
• Prefilled based on inputs in 6,
if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
7.14 Pin Code Y Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
Functional Specification Document
587
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form
8 Identity / Address Proof
8.1 Proof of Address 1= Elector’s Photo Identity Card
2= Driving Licence
3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
8.2 Address Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
8.3 Photo Y Document Upload Prefilled based on inputs in Factory Plan Approval Form
8.4 Photo Identity Proof
1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State Government
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
8.5 Photo Identity Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
III Particulars of Manager
Functional Specification Document
588
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
9 Particulars of Manager
9.1 When no separate Manager is
appointed, Click this box to declare Occupier as Manager
Y Checkbox
9.2 Salutation 1= Dr.
2= Mr.
3= Ms. 4= Mrs. 5= Er.
Y Dropdown
• Enabled when checkbox is not
marked in 9.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
9.3 Initial N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 9.1
9.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
Functional Specification Document
589
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
9.7 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in
Factory Plan Approval Form, if
checkbox is marked in 9.1
9.8 Date of Birth Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 9.1 • This should only take past
dates
9.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox is not
marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
9.11 Gender 1= Female
2= Male 3= Others
Y Dropdown
• Enabled when checkbox is not
marked in 9.1 • Prefilled based on inputs in
Factory Plan Approval Form, if
checkbox is marked in 9.1
9.12 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
Functional Specification Document
590
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form if checkbox is marked in 9.1
9.13 Passport Issuing Country (Refer the list
of Countries)
Y Dropdown
• Enabled when checkbox is not
marked in 9.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
9.14 Passport Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of
“Others” in 9.12
9.15 Visa Type (Refer Annexure II) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
9.16 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 9.1 • Enabled upon selection of
“Others” in 9.12
Functional Specification Document
591
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
9.17 Email Address N Alpha Numeric + Special Character
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.18 Landline Phone Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
9.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 9.1
• Should be at least 10 digits
9.20 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
9.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10 digits
9.22 Aadhaar Unique Identity (UID) Number N Numeric
• Enabled when checkbox is not marked in 9.1
Functional Specification Document
592
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Indian” in 9.12
• Only takes upto 12 characters
9.23 Date of Appointment Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form if checkbox is marked in 9.1
10 Present Address
10.1 Are you residing in Flat / Apartment?
1= Yes 2= No
Y Dropdown
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
10.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Yes” in 10.1
10.3 Block Number N Alpha Numeric
• Enabled when checkbox is not
marked in 9.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Yes” in 10.1
Functional Specification Document
593
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
10.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of
“Yes” in 10.1
10.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 9.1
10.6 Street / Road Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in
Factory Plan Approval Form, if
checkbox is marked in 9.1
10.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
10.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
10.9 District N Alphabet
• Enabled when checkbox is not marked in 9.1
Functional Specification Document
594
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
10.10 State (Refer the list of States) Y Dropdown
• Enabled when checkbox is not
marked in 9.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 9.1
10.11 Country (Refer the list of Countries) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
10.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
11 Permanent Address
11.1 If Permanent Address is Same as Present Address?
N Checkbox
11.2 Are you residing in Flat / Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in 10, if
checkbox is selected in 11.1
11.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10,
if checkbox is selected in 11.1
11.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
Functional Specification Document
595
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.5 Flat Name N Alpha Numeric
• Enabled upon selection of
“Yes” in 11.2. • Prefilled based on inputs in 10,
if checkbox is selected in 11.1
11.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.7 Street / Road N Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.10 District N Alphabet Prefilled based on inputs in 10, if
checkbox is selected in 11.1
11.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.12 Country (Refer the list of Countries) Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
11.13 Pin Code Y Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
12 Identity / Address Proof
12.1 Proof of Address 1= Elector’s Photo Identity Card
2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
Functional Specification Document
596
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
12.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
12.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
12.4 Photo Identity Proof 1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State Government
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
12.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 9.1
IV Particulars of Inter-State Migrant Workmen Contractor's Establishment
Functional Specification Document
597
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
13 Particulars of Contract Work
13.1 Name of the Contractor’s
Establishment
Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
13.2 Type of contractor's establishment 1= Individual
2= Proprietorship
3= Partnership 4= Limited Company 5= State Government 6= Central Government
Y Dropdown
13.3 Nature of Work in Which Migrant Workmen is to be Employed
N Numeric Prefilled based on inputs in Factory Plan Approval Form
13.4 Estimated Date of Commencement of Contract Work
Y Date
13.5 Estimated Date of Completion of
Contract Work
Y Date
13.6 Maximum Number of Migrant Workmen N Numeric Prefilled based on inputs in Factory Plan Approval Form
13.7 Home State of Migrant Workmen (Refer the List of States)
Y Dropdown
13.8 License Number for Recruitment N Alpha Numeric
13.9 License Issuing Authority N Alpha Numeric
13.10 Date of Issue N Date
13.11 Number of Male Migrant Workmen Y Numeric
Functional Specification Document
598
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
13.12 Number of Female Migrant Workmen Y Numeric
14 Particulars of Contractor
14.1 Salutation 1= Dr.
2= Mr.
3= Ms. 4= Mrs. 5= Er.
N Dropdown
14.2 Initial N Alpha Numeric
14.3 First Name / Main Calling Name Y Alphabet + Space + Dot
14.4 Middle Name N Alphabet + Space + Dot
14.5 Last Name / Surname N Alphabet + Space + Dot
14.6 Age Y Numeric
14.7 Date of Birth N Date
14.8 Father`s Name Y Alphabet + Space + Dot
14.9 Mother`s Name N Alphabet + Space + Dot
14.10 Gender 1= Female 2= Male 3= Others
N Dropdown
Functional Specification Document
599
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
14.11 Nationality 1= Indian 2= Others
N Dropdown
14.12 Passport Issuing Country (Refer the
List of Countries)
Y Dropdown Enabled upon selection of
“Others” in 14.11
14.13 Passport Number Y Alpha Numeric Enabled upon selection of
“Others” in 14.11
14.14 Visa Type (Refer Annexure II) Y Dropdown Enabled upon selection of “Others” in 14.11
14.15 Visa Valid upto Y Date Enabled upon selection of “Others” in 14.11
14.16 Email Address N Alpha Numeric + Special Character
14.17 Landline Phone Number N Numeric
14.18 Mobile Number Y Numeric Should be at least 10 digits
15 Address of Contractor’s Establishment – Present Address
15.1 Are the Contractor residing in Flat / Apartment? 1= Yes 2= No
N Dropdown
15.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in
15.1
15.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 15.1
15.4 Flat Name Y Alpha Numeric Enabled upon selection of “Yes” in 15.1
Functional Specification Document
600
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
15.5 Door Number / Plot Number Y Alpha Numeric
15.6 Street / Road Y Alpha Numeric
15.7 Area / Locality Y Alpha Numeric
15.8 Village / Town / City Y Alpha Numeric
15.9 District N Alphabet
15.10 State (Refer the List of States) Y Dropdown
15.11 Country (Refer the List of Countries) Y Dropdown
15.12 Pin Code Y Numeric
16 Permanent Address
16.1 If Permanent Address is Same as Present Address?
N Checkbox
16.2 Are you residing in Flat / Apartment?
1= Yes 2= No
N Dropdown Prefilled based on inputs in 15, if
checkbox is selected in 16.1
16.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
Functional Specification Document
601
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.5 Flat Name N Alpha Numeric
• Enabled upon selection of
“Yes” in 16.2. • Prefilled based on inputs in 15,
if checkbox is selected in 16.1
16.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.7 Street / Road Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.10 District N Alphabet Prefilled based on inputs in 15, if
checkbox is selected in 16.1
16.11 State (Refer the List of States) Y Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.12 Country (Refer the List of Countries) Y Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.13 Pin Code Y Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
17 Other Particulars of Contractor’s Establishment
17.1 Whether the contractor was convicted of any offence within the preceding five years. If so give details?
Y Checkbox
17.2 Please give details Y Textbox Enabled upon selection of “Yes” in
17.2.
17.3 Whether there was any order against the contractor revoking or suspending
Y Checkbox
Functional Specification Document
602
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
licence or forfeiting security deposits in respect of an earlier contract. If so, the date of such order?
17.4 Please Give the details Y Textbox
17.5 Whether a certificate issued by the principal employer in "Form V" is attached?
N Checkbox
18 Identity / Address Proof
18.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card
5= Pan Card 6= Aadhaar Card
Y Dropdown
18.2 Address Proof Number Y Alpha Numeric
18.3 Photo Y Document Upload
18.4 Photo Identity Proof 1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking 3= Driving Licence
4= Passport 5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant
8= Photo id issued by Central
Government 9= Photo id issued by State Government
Y Dropdown
18.5 Photo Identity Proof Number Y Alpha Numeric
19 Particulars of Previous Contract Work
Functional Specification Document
603
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
19.1 Whether the contractor has worked in any other establishment within the past five years. If so, give details of the Principal Employer, Establishments and nature of work?
1= Yes 2= No
N Checkbox
19.2 Name of the principal employer N Alpha Numeric Enabled if “Yes” is selected in 19.1
19.3 Nature Of Work N Alpha Numeric Enabled if “Yes” is selected in
19.1
19.4 Period of contract work (in Months) N Numeric Enabled if “Yes” is selected in 19.1
19.5 Name of the establishment N Alpha Numeric Enabled if “Yes” is selected in
19.1
19.6 Number of Migrant Workmen N Numeric Enabled if “Yes” is selected in 19.1
19.7 Inter State Migrant Workmen License Number
N Numeric Enabled if “Yes” is selected in 19.1
V Particulars of Agent / Manager of Contractor
20 Particulars of Manager
20.1 When no separate Manager / Agent is appointed, Click this box to declare Occupier as Manager / Agent
Y Checkbox
20.2 Salutation 1= Dr.
2= Mr. 3= Ms. 4= Mrs.
5= Er.
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
20.3 Initial N Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
Functional Specification Document
604
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
20.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.7 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.8 Date of Birth Y Date
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
• This should only take past
dates
20.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
Functional Specification Document
605
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not
marked in 20.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
20.11 Gender 1= Female
2= Male 3= Others
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.12 Nationality 1= Indian
2= Others
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.13 Passport Issuing Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Others” in 20.12
20.14 Passport Number Y Alpha Numeric
• Enabled when checkbox is not
marked in 20.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Others” in 20.12
Functional Specification Document
606
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
20.15 Visa Type (Refer Annexure II) Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of
“Others” in 20.12
20.16 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 20.1 • Enabled upon selection of
“Others” in 20.12
20.17 Email Address Y Alpha Numeric + Special Character
• Enabled when checkbox is not
marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.18 Landline Phone Number N Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
• Should be at least 10 digits
20.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
Functional Specification Document
607
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
20.20 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Should be at least 10 digits
20.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Should be at least 10 digits
21 Present Address
21.1 Are you residing in Flat / Apartment? 1= Yes
2= No
Y Dropdown
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 20.1
21.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 20.1 • Enabled upon selection of
“Yes” in 21.1
21.3 Block Number N Alpha Numeric
• Enabled when checkbox is not
marked in 20.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Yes” in 21.1
Functional Specification Document
608
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
21.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of
“Yes” in 21.1
21.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if
checkbox is marked in 20.1
21.6 Street / Road Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if
checkbox is marked in 20.1
21.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
21.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
21.9 District N Alphabet
• Enabled when checkbox is not marked in 20.1
Functional Specification Document
609
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
21.10 State (Refer the list of States) Y Dropdown
• Enabled when checkbox is not
marked in 20.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
21.11 Country (Refer the list of Countries) Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
21.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
22 Permanent Address
22.1 If Permanent Address is Same as Present Address?
N Checkbox
22.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.3 Flat Number Y Alpha Numeric
• Enabled upon selection of
“Yes” in 22.2. • Prefilled based on inputs in 21,
if checkbox is selected in 22.1
22.4 Block Number N Alpha Numeric
• Enabled upon selection of
"Yes" in 22.2.
Functional Specification Document
610
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.5 Flat Name N Alpha Numeric
• Enabled upon selection of "Yes" in 22.2.
• Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.7 Street / Road N Alpha Numeric Prefilled based on inputs in 21, if
checkbox is selected in 22.1
22.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 21, if
checkbox is selected in 22.1
22.10 District N Alphabet Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 21, if
checkbox is selected in 22.1
22.12 Country (Refer the list of Countries) Y Dropdown Prefilled based on inputs in 21, if checkbox is selected in 22.1
22.13 Pin Code Y Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
23 Identity / Address Proof
23.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence
3= Passport 4= Ration Card
5= Pan Card 6= Aadhaar Card
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if
checkbox is marked in 20.1
23.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox is not
marked in 20.1 • Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
Functional Specification Document
611
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
23.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
23.4 Photo Identity Proof
1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State Government
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
23.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in
Factory Plan Approval Form, if checkbox is marked in 20.1
VI Particulars of the Constitution
24 Particulars of Director / Partner
24.1 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs.
5= Er.
Y Dropdown
24.2 Initial N Alphabet + Space + Dot
Functional Specification Document
612
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
24.3 First Name / Main Calling Name Y Alphabet + Space + Dot
24.4 Middle Name N Alphabet + Space + Dot
24.5 Last Name / Surname Y Alphabet + Space + Dot
24.6 Age Y Numeric
• The values should be between 21 and 99
24.7 Date of Birth Y Date
• This should only take past dates
24.8 Father`s Name Y Alphabet + Space + Dot
24.9 Mother`s Name N Alphabet + Space + Dot
24.10 Gender 1= Female 2= Male 3= Others
Y Dropdown
24.11 Nationality 1= Indian
2= Others
Y Dropdown
24.12 Passport Issuing Country (Refer the list of Countries)
Y Dropdown Enabled upon selection of “Others” in 24.11
24.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 24.11
24.14 Visa Type (Refer Annexure II) Y Dropdown Enabled upon selection of “Others” in 24.11
24.15 Visa Valid Upto Y Date Enabled upon selection of “Others” in 24.11
24.16 Email Address Y Alpha Numeric + Special Character
24.17 Landline Phone Number N Numeric Should be at least 10 digits
24.18 Mobile Number Y Numeric Should be at least 10 digits
24.19 Alternate Mobile Number N Numeric Should be at least 10 digits
24.20 Fax Number N Numeric Should be at least 10 digits
24.21 Aadhar (UID) Number N Alpha Numeric
Functional Specification Document
613
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
25 Present Address
25.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown
25.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 25.1
25.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in
25.1
25.4 Flat Name N Alphabet Enabled upon selection of “Yes” in 25.1
25.5 Door Number / Plot Number Y Alpha Numeric
25.6 Street / Road Y Alphabet
25.7 Area / Locality Y Alphabet
25.8 Village / Town / City Y Alphabet
25.9 District N Alphabet
25.10 State (Refer the list of States) Y Dropdown
25.11 Country (Refer the list of Countries) Y Dropdown
25.12 Pin Code Y Numeric
26 Permanent Address
26.1 If Permanent Address is Same as Present Address?
N Checkbox
26.2 Are you residing in Flat / Apartment?
1= Yes 2= No
Y Dropdown Prefilled based on inputs in 25, if
checkbox is selected in 26.1
26.3 Flat Number Y Alpha Numeric
• Enabled upon selection of
“Yes” in 26.2. • Prefilled based on inputs in 25,
if checkbox is selected in 26.1
26.4 Block Number N Alpha Numeric
• Enabled upon selection of
"Yes" in 26.2.
Functional Specification Document
614
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
• Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.5 Flat Name N Alpha Numeric
• Enabled upon selection of
"Yes" in 26.2. • Prefilled based on inputs in 25,
if checkbox is selected in 26.1
26.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.7 Street / Road N Alphabet Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.8 Area / Locality Y Alphabet Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.9 Village / Town / City Y Alphabet Prefilled based on inputs in 25, if
checkbox is selected in 26.1
26.10 District N Alphabet Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 25, if
checkbox is selected in 26.1
26.12 Country (Refer the list of Countries) Y Dropdown Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.13 Pin Code Y Numeric Prefilled based on inputs in 25, if checkbox is selected in 26.1
27 Identity / Address Proof
27.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence
3= Passport 4= Ration Card
5= Pan Card 6= Aadhaar Card
Y Dropdown
27.2 Address Proof Number Y Alpha Numeric
27.3 Photo Y Document Upload
VII Application for Licence
Functional Specification Document
615
Sl No Field Mandatory (Y/N) Field Type
(character/Numeric/ Alpha Numeric / Dropdown)
Remarks, if any for IT vendor
28 Particulars of Interstate Migrant Workmen Contractor License
28.1 Maximum number of Migrant Workmen employed
N Numeric Auto calculated based on input in 13.11 and 13.12
28.2 License Fees (in INR) N Numeric Auto-Calculated based on inputs in 18.1
28.3 Mode of Payment
1 = Online Payment 2 = Demand Draft
N Dropdown
VIII Application for Security Deposit
29 Particulars of Interstate Migrant workmen Security Deposit
29.1 Maximum number of Migrant Workmen Employed
N Numeric Auto calculated based on input in 13.11 and 13.12
29.2 Mode of Payment 1= Online Payment 2= National Savings Certificate
3= Indira Vikas Patra
4= Kisan Vikas Patra
N Dropdown
29.3 Security Deposit Amount N Numeric Auto-Calculated based on inputs in 29.1
Functional Specification Document
616
Process Work Flow
Procedure for Renewal of Licence Under Inter State Migrant Workmen Act
Ap
pli
can
tD
ep
uty
Dir
ecto
r (
DD
)
START
Fill the Renewal Form
Upload Supporting
Documents
Assign Current Number
Review the Application
and Supporting
Documents
Raise Queries
Provide
clarification to
Queries
Process the
Application
Allot Inspection
Date Conduct Inspection
Prepare
Inspection
Report
Reject the
Application
Issue Licence
Download Licence
End
Offline
Online – Department system
Online – Single Window Portal (SWP)
SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
Renew the Licence
Complete Payment of
Requisite Fees & Submit
the Application
Within 3 days
Licence
Certificate
No
Yes
Any Clarifications Required?
Yes
Were the Inspection and Documents Satisfactory?
No
Functional Specification Document
617
Annexure-I Major Categories and Division
Sl No Major Categories Division
1 A= Agriculture, forestry and fishing
01= Crop and animal production, hunting and related service activities
02= Forestry and logging
03= Fishing and aquaculture
2 B= Mining and quarrying
05= Mining of coal and lignite
06= Extraction of crude petroleum and natural gas
07= Mining of metal ores
08= Other mining and quarrying
09= Mining support service activities
3 C= Manufacturing
10= Manufacture of food products
11= Manufacture of beverages
12= Manufacture of tobacco products
13= Manufacture of textiles
14= Manufacture of wearing apparel
15= Manufacture of leather and related products
16= Manufacture of wood and products of wood and cork, except furniture; manufacture of articles of straw and plaiting materials
17= Manufacture of paper and paper products
18= Printing and reproduction of recorded media
19= Manufacture of coke and refined petroleum products
Functional Specification Document
618
Sl No Major Categories Division
20= Manufacture of chemicals and chemical products
21= Manufacture of pharmaceuticals, medicinal chemical and botanical products
22= Manufacture of rubber and plastics products
23= Manufacture of other non-metallic mineral products
24= Manufacture of basic metals
25= Manufacture of fabricated metal products, except machinery and equipment
26= Manufacture of computer, electronic and optical products
27= Manufacture of electrical equipment
28= Manufacture of machinery and equipment n.e.c.
29= Manufacture of motor vehicles, trailers and semi-trailers
30= Manufacture of other transport equipment
31= Manufacture of furniture
32= Other manufacturing
33= Repair and installation of machinery and equipment
4 D= Electricity, gas, steam and air conditioning supply
35= Electricity, gas, steam and air conditioning supply
5 E= Water supply; sewerage, waste management and remediation activities
36= Water collection, treatment and supply
37= Sewerage
38= Waste collection, treatment and disposal activities; materials recovery
39= Remediation activities and other waste management services
Functional Specification Document
619
Sl No Major Categories Division
6 F= Construction
41= Construction of buildings
42= Civil engineering
43= Specialized construction activities
7 G= Wholesale and retail trade; repair of motor vehicles and motorcycles
45= Wholesale and retail trade and repair of motor vehicles and motorcycles
46= Wholesale trade, except of motor vehicles and motorcycles
47= Retail trade, except of motor vehicles and motorcycles
8 H= Transportation and storage
49= Land transport and transport via pipelines
50= Water transport
51= Air transport
52= Warehousing and support activities for transportation
53= Postal and courier activities
9 I= Accommodation and Food service activities
55= Accommodation
56= Food and beverage service activities
10 J= Information and communication
58= Publishing activities
59= Motion picture, video and television programme production, sound recording and music publishing activities
60= Broadcasting and programming activities
61= Telecommunications
62= Computer programming, consultancy and related activities
63= Information service activities
Functional Specification Document
620
Sl No Major Categories Division
11 K= Financial and insurance activities
64= Financial service activities, except insurance and pension funding
65= Insurance, reinsurance and pension funding, except compulsory social Security
66= Other financial activities
12 L= Real estate activities 68= Real estate activities
13 M= Professional, scientific and technical activities
69= Legal and accounting activities
70= Activities of head offices; management consultancy activities
71= Architecture and engineering activities; technical testing and analysis
72= Scientific research and development
73= Advertising and market research
74= Other professional, scientific and technical activities
75= Veterinary activities
14 N= Administrative and support service activities
77= Rental and leasing activities
78= Employment activities
79= Travel agency, tour operator and other reservation service activities
80= Security and investigation activities
81= Services to buildings and landscape activities
82= Office administrative, office support and other business support activities
15 O= Public administration and defence; compulsory social security
84= Public administration and defence; compulsory social security
16 P= Education 85= Education
Functional Specification Document
621
Sl No Major Categories Division
17 Q= Human health and social work activities
86= Human health activities
87= Residential care activities
88= Social work activities without accommodation
18 R= Arts, entertainment and recreation
90= Creative, arts and entertainment activities
91= Libraries, archives, museums and other cultural activities
92= Gambling and betting activities
93= Sports activities and amusement and recreation activities
19 S= Other service activities
94= Activities of membership organizations
95= Repair of computers and personal and household goods
96= Other personal service activities
20
T= Activities of households as employers; undifferentiated goods- and services producing activities of households for own use
97= Activities of households as employers of domestic personnel
98= Undifferentiated goods- and services-producing activities of private households for own use
21 U= Activities of extraterritorial organizations and bodies
99= Activities of extraterritorial organizations and bodies
Functional Specification Document
622
Annexure-II Visa Type
Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
6. Conference / Seminar / Meeting
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
623
3.14 Issue of Assessment number for Property Tax from RD&PR
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Single Window Portal
1 Applicant Details
1.1 Is the application for an existing building or a new building? 1 = Existing 2 = New
Y Dropdown No
1.2 Kindly enter the Property Assessment Number where the Existing Factory is located
Y Alpha Numeric Enabled if “Existing” is selected in 1.1
No
1.2 Applicant Name Y Alpha Numeric Yes
1.3 Mobile Number Y Alpha Numeric Yes
1.4 Email Address Y Alpha Numeric Yes
1.5 Factory Name Y Alpha Numeric Yes
2 Location of the Factory
2.1 Survey Number / Re-Survey
Number
N Alpha Numeric 1. Auto-filled based on
inputs in Pre-Operation form, if “Existing” is selected in 1.1
Yes
2.2 Door Number / Plot Number Y Alpha Numeric 1. Auto-filled based on
inputs in Pre-Operation form, if “Existing” is selected in 1.1
Yes
Functional Specification Document
624
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2.3 Street / Road Y Alpha Numeric 1. Auto-filled based on inputs in Pre-Operation form, if “Existing” is selected in 1.1
Yes
2.4 Taluk Y Alpha Numeric 1. Auto-filled based on inputs in Pre-Operation
form, if “Existing” is selected in 1.1
Yes
2.5 Revenue Village Y Alpha Numeric 1. Auto-filled based on
inputs in Pre-Operation form, if “Existing” is selected in 1.1
Yes
2.6 District Y Dropdown 1. Auto-filled based on inputs in Pre-Operation
form, if “Existing” is selected in 1.1
Yes
2.7 State Y Dropdown 1. Auto-filled based on inputs in Pre-Operation
form, if “Existing” is selected in 1.1
Yes
2.8 Country N Dropdown 1. Auto-filled based on inputs in Pre-Operation form, if “Existing” is selected in 1.1
Yes
2.9 Pin Code N Numeric 1. Auto-filled based on inputs in Pre-Operation form, if “Existing” is selected in 1.1 2. Should start with 6
Yes
2.10 Total Area of the Property (in
Sq. Feet)
Y Numeric To be enabled if the
response to S.No.1.1 is “New”
No
2.11 Type of Building 1 = Own 2 = Rental
Y Dropdown No
Functional Specification Document
625
Checklist of Supporting Documents In case of New Buildings:
S.
No. Document Mandatory (Yes / No)
1. Copy of Planning Permission issued by CMDA/ DTCP Yes
2. Copy of building plan approved by CMDA/ DTCP Yes
3. Land transaction document i.e. Sale Deed or Lease Deed or Rental
Agreement, as applicable
Yes
4. Copy of previously issued Property Tax Receipt Yes
In case of Existing Buildings:
S.
No. Document Mandatory (Yes / No)
1. Land transaction document i.e. Sale Deed or Lease Deed or Rental
Agreement, as applicable
Yes
2. Copy of previously issued Property Tax Receipt Yes
Functional Specification Document
626
Process Work Flow
Procedure for Issue of Property Tax Assessment Receipt by Village Panchayats
Ap
pli
can
tVilla
ge P
anchayat
Pre
sid
ent
Off
ice
Fill Online Application Form
Upload Supporting
Documents &
Submit the
Application
Verify the Application
and Supporting
Documents
Schedule Inspection
Visit
Raise Queries
Provide
clarification to
Queries
End
START
Conduct Inspection of the Building
in coordination with by Overseer /
Engineer from Block Development
Office
Online – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
Legend
Prepare Demand
Notice
Check the Demand
Note and Complete
Payment of Fees
Issue Property Tax
Assessment Receipt
Any Clarifications Required?
No
Yes
Download Property
Tax Assessment
Receipt
Assessment
Receipt
Online – Single Window Portal (SWP) SMS & Email Alert Sent to the Applicant
Legend
Offline SMS & Email Alert Sent to the Department Official
Within 7 Days
Within 15 Days
Functional Specification Document
627
3.15 Renewal of License for Contractor for Interstate Migrant Workmen
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Project Y Dropdown No
I Particulars of the Factory
1 General Particulars
1.1 Name of the Factory Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
1.2 Sector
1=Public 2=Private
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
1.3 Nature of the Industry
Options if Public is selected in 1.2 1= State Govt.
2= Central Govt. 3= State Quasi 4= Central Quasi 5= Others) Options if Private is selected in
1.2 1= Partnership 2= Proprietorship Concern
3= Limited Company 4= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
1.4 Labour Identification Number
(LIN)
N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
1.5 Employee Provident Fund (EPF) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
628
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1.6 Employees State Insurance (ESI) Number
N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
1.7 Permanent Account Number (PAN)
Y Alpha Numeric No
2 Manufacturing Process
2.1 Description of Manufacturing Process
Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
2.2 Major Category (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.3 Division (Refer to National Industrial Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.4 Manufacturing Process (Refer to National Industrial
Classification)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
2.5 National Industrial Classification
Code Number
N Numeric 1. Prefilled based on input
in 2.4 2. Prefilled based on inputs in Factory Plan Approval Form 3. Auto-Generated based on input in 2.2, 2.3, 2.4
and 2.5
No
3 Situation of the Factory
3.1 Is the Factory located in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
3.2 Flat Number Y Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1
Yes
Functional Specification Document
629
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
2. Prefilled based on inputs in Factory Plan Approval Form
3.3 Block Number N Alpha Numeric 1. Enabled upon selection of “Yes” in 3.1 2. Prefilled based on inputs
in Factory Plan Approval Form
Yes
3.4 Flat Name N Alpha Numeric 1. Enabled upon selection
of “Yes” in 3.1 2. Prefilled based on inputs in Factory Plan Approval Form
Yes
3.5 Survey Number / RS Number N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.6 Door Number / Plot Number N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.7 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.8 Area / Locality N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.10 Local body Name Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.11 District (Refer the list of
Districts)
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
Yes
3.12 Local body Type 1= Corporation 2= Municipality 3= Panchayat
4= Town Panchayat
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
630
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.13 Ward Number (Refer the list of Wards)
Y Dropdown
• Enabled upon selection of “Corporation” in 3.10
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
3.14 Taluk (Refer the list of Taluks) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
3.15 State N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
3.16 Country N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.17 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
3.18 Nature of Occupation of the
Premises 1= Rented 2= Owned 3= Leased
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
3.19 Nearest Railway Station N Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
3.20 Nearest Police Station Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
3.21 GIS Latitude N Numeric
• The values should be
between -9999 and 9999
• Prefilled based on inputs in Factory Plan Approval
Form
No
Functional Specification Document
631
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3.22 GIS Longitude N Numeric
• The values should be between -9999 and 9999
• Prefilled based on inputs
in Factory Plan Approval
Form
No
4 Address for Communication
4.1 Is the Address related to a Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
4.2 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 4.1 • Prefilled based on inputs
in Factory Plan Approval Form
Yes
4.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 4.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
632
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.6 Street / Road N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.7 Area / Locality N Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
Yes
4.9 District N Alphabet Prefilled based on inputs in Factory Plan Approval Form
Yes
4.10 State Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.11 Country Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
4.12 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
Yes
4.13 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
Yes
4.14 Mobile Number Y Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval
Form
Yes
4.15 Fax Number N Numeric
• Should be at least 10
digits • Prefilled based on inputs
in Factory Plan Approval Form
Yes
Functional Specification Document
633
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
4.16 Email Address Y Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
Yes
4.17 Website Address N Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
No
II Particulars of the Occupier
5 Particular of Occupier
5.1 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.2 Initial N Alphabet + Space + Dot Prefilled based on inputs in
Factory Plan Approval Form
No
5.3 First Name / Main Calling Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.4 Middle Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.5 Last Name / Surname N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.6 Age Y Numeric
• The values should be
between 21 and 99
• Prefilled based on inputs in Factory Plan Approval Form
No
5.7 Date of Birth N Date Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
634
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.8 Father`s Name Y Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.9 Mother`s Name N Alphabet + Space + Dot Prefilled based on inputs in Factory Plan Approval Form
No
5.10 Gender
1= Female
2= Male 3= Others
Y Dropdown Prefilled based on inputs in
Factory Plan Approval Form
No
5.11 Nationality 1= Indian 2= Others
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
5.12 Passport Issuing Country (Refer List of Countries)
Y Dropdown
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval
Form
No
5.13 Passport Number Y Alpha Numeric
• Enabled upon selection of “Others” in 5.11
• Prefilled based on inputs in Factory Plan Approval Form
No
5.14 Visa Type (Refer Annexure II) Y Dropdown
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval
Form
No
5.15 Visa Valid Upto Y Date
• Enabled upon selection
of “Others” in 5.11 • Prefilled based on inputs
in Factory Plan Approval Form
No
Functional Specification Document
635
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.16 Email Address N Alpha Numeric + Special Character
Prefilled based on inputs in Factory Plan Approval Form
No
5.17 Landline Phone Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs
in Factory Plan Approval Form
No
5.18 Mobile Number Y Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.19 Alternate Mobile Number N Numeric
• Should be at least 10
digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.20 Fax Number N Numeric
• Should be at least 10 digits
• Prefilled based on inputs in Factory Plan Approval Form
No
5.21 Aadhaar Unique Identification (UID) Number
N Numeric
• Enabled upon selection
of “Indian” in 5.11
• Only takes upto 12 characters
• Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
636
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
5.22 Director Identification Number (DIN)
N Numeric Prefilled based on inputs in Factory Plan Approval Form
No
5.23 Date of Occupation N Date Prefilled based on inputs in Factory Plan Approval Form
No
6 Present Address
6.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
6.2 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.3 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval Form
No
6.4 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 6.1
• Prefilled based on inputs in Factory Plan Approval
Form
No
6.5 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
6.6 Street / Road Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
637
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6.7 Area / Locality Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.8 Village / Town / City Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
6.9 District N Alphabet Prefilled based on inputs in
Factory Plan Approval Form
No
6.10 State (Refer the List of States) Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.11 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
6.13 Pin Code Y Numeric Prefilled based on inputs in Factory Plan Approval Form
No
7 Permanent address
7.1 If Permanent Address is Same as Present Address?
N Checkbox Prefilled based on inputs in Factory Plan Approval Form
No
7.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
7.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 7.2 • Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval Form
No
Functional Specification Document
638
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 7.2
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.6 Door Number / Plot Number Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.7 Street / Road N Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.8 Area / Locality Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
No
Functional Specification Document
639
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form
7.9 Village / Town / City Y Alpha Numeric
• Prefilled based on inputs in 6, if checkbox is
selected in 7.1 • Prefilled based on inputs
in Factory Plan Approval Form
No
7.10 District N Alphabet
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
No
7.11 State (Refer the List of States) Y Dropdown
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
7.12 Other State (Refer the List of States)
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
Yes
7.13 Country (Refer the List of
Countries)
Y Dropdown
• Prefilled based on inputs
in 6, if checkbox is selected in 7.1
• Prefilled based on inputs in Factory Plan Approval Form
Yes
Functional Specification Document
640
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
7.14 Pin Code Y Numeric
• Prefilled based on inputs in 6, if checkbox is selected in 7.1
• Prefilled based on inputs
in Factory Plan Approval
Form
Yes
8 Identity / Address Proof
8.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
8.2 Address Proof Number Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
8.3 Photo Y Document Upload Prefilled based on inputs in Factory Plan Approval Form
No
8.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport 5= Aadhaar Card
6= Ration card having photo of the applicant
7= Pensioner card having photo of applicant 8= Photo id issued by Central Government 9= Photo id issued by State Government
Y Dropdown Prefilled based on inputs in Factory Plan Approval Form
No
Functional Specification Document
641
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
8.5 Photo Identity Proof Number Y Alpha Numeric Prefilled based on inputs in Factory Plan Approval Form
No
III Particulars of Manager
9 Particulars of Manager
9.1 When no separate Manager is appointed, Click this box to declare Occupier as Manager
Y Checkbox No
9.2 Salutation 1= Dr. 2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.3 Initial N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
642
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
9.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.7 Age Y Numeric
• The values should be between 21 and 99
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.8 Date of Birth Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• This should only take past dates
No
9.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
643
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
9.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
9.11 Gender 1= Female 2= Male 3= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
9.12 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form if checkbox is marked in 9.1
No
9.13 Passport Issuing Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection
of “Others” in 9.12
No
9.14 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval
No
Functional Specification Document
644
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
9.15 Visa Type (Refer Annexure II) Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.16 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Others” in 9.12
No
9.17 Email Address N Alpha Numeric + Special
Character • Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
9.18 Landline Phone Number N Numeric
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
645
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Should be at least 10 digits
9.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10
digits
No
9.20 Alternate Mobile Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1 • Should be at least 10
digits
No
9.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Should be at least 10
digits
No
9.22 Aadhaar Unique Identity (UID) Number
N Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
646
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Enabled upon selection of “Indian” in 9.12
• Only takes upto 12 characters
9.23 Date of Appointment Y Date
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form if checkbox is marked in 9.1
No
10 Present Address
10.1 Are you residing in Flat /
Apartment? 1= Yes 2= No
Y Dropdown
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
10.2 Flat Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection of “Yes” in 10.1
No
10.3 Block Number N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
Functional Specification Document
647
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Enabled upon selection of “Yes” in 10.1
10.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
• Enabled upon selection
of “Yes” in 10.1
No
10.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 9.1
No
10.6 Street / Road Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 9.1
No
10.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
648
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
10.9 District N Alphabet
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
10.10 State (Refer the list of States) Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 9.1
Yes
10.11 Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 9.1
Yes
10.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 9.1
No
11 Permanent Address
Functional Specification Document
649
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.1 If Permanent Address is Same as Present Address?
N Checkbox No
11.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 11.2. • Prefilled based on inputs
in 10, if checkbox is selected in 11.1
No
11.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs in 10, if checkbox is
selected in 11.1
No
11.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 11.2.
• Prefilled based on inputs
in 10, if checkbox is selected in 11.1
No
11.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.7 Street / Road N Alpha Numeric Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
11.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected
in 11.1
No
Functional Specification Document
650
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
11.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.10 District N Alphabet Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.12 Country (Refer the list of Countries)
Y Dropdown Prefilled based on inputs in 10, if checkbox is selected in 11.1
No
11.13 Pin Code Y Numeric Prefilled based on inputs in
10, if checkbox is selected in 11.1
No
12 Identity / Address Proof
12.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card
6= Aadhaar Card
Y Dropdown
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 9.1
No
Functional Specification Document
651
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 9.1
12.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State
Government
Y Dropdown
• Enabled when checkbox
is not marked in 9.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
12.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 9.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 9.1
No
IV Particulars of Inter-State Migrant Workmen Contractor's Establishment
13 Particulars of Contract Work
13.1 Name of the Contractor’s
Establishment
Y Alpha Numeric Prefilled based on inputs in
Factory Plan Approval Form
No
13.2 Type of contractor's establishment
Y Dropdown No
Functional Specification Document
652
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
1= Individual 2= Proprietorship 3= Partnership 4= Limited Company
5= State Government 6= Central Government
13.3 Nature of Work in Which Migrant Workmen is to be Employed
N Numeric Prefilled based on inputs in Factory Plan Approval Form
No
13.4 Estimated Date of Commencement of Contract Work
Y Date No
13.5 Estimated Date of Completion of Contract Work
Y Date No
13.6 Maximum Number of Migrant Workmen
N Numeric Prefilled based on inputs in Factory Plan Approval Form
No
13.7 Home State of Migrant Workmen (Refer the List of States)
Y Dropdown No
13.8 License Number for Recruitment N Alpha Numeric No
13.9 License Issuing Authority N Alpha Numeric No
13.10 Date of Issue N Date No
13.11 Number of Male Migrant
Workmen
Y Numeric No
13.12 Number of Female Migrant Workmen
Y Numeric No
14 Particulars of Contractor
Functional Specification Document
653
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.1 Salutation 1= Dr. 2= Mr. 3= Ms.
4= Mrs. 5= Er.
N Dropdown No
14.2 Initial N Alpha Numeric No
14.3 First Name / Main Calling Name Y Alphabet + Space + Dot No
14.4 Middle Name N Alphabet + Space + Dot No
14.5 Last Name / Surname N Alphabet + Space + Dot No
14.6 Age Y Numeric No
14.7 Date of Birth N Date No
14.8 Father`s Name Y Alphabet + Space + Dot No
14.9 Mother`s Name N Alphabet + Space + Dot No
14.10 Gender 1= Female
2= Male 3= Others
N Dropdown No
14.11 Nationality 1= Indian 2= Others
N Dropdown No
14.12 Passport Issuing Country (Refer the List of Countries)
Y Dropdown Enabled upon selection of “Others” in 14.11
No
Functional Specification Document
654
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
14.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 14.11
No
14.14 Visa Type (Refer Annexure II) Y Dropdown Enabled upon selection of “Others” in 14.11
No
14.15 Visa Valid upto Y Date Enabled upon selection of
“Others” in 14.11
No
14.16 Email Address N Alpha Numeric + Special Character
No
14.17 Landline Phone Number N Numeric No
14.18 Mobile Number Y Numeric Should be at least 10 digits No
15 Address of Contractor’s Establishment – Present
Address
15.1 Are the Contractor residing in Flat / Apartment? 1= Yes 2= No
N Dropdown No
15.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 15.1
No
15.3 Block Number N Alpha Numeric Enabled upon selection of “Yes” in 15.1
No
15.4 Flat Name Y Alpha Numeric Enabled upon selection of
“Yes” in 15.1
No
15.5 Door Number / Plot Number Y Alpha Numeric No
15.6 Street / Road Y Alpha Numeric No
Functional Specification Document
655
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
15.7 Area / Locality Y Alpha Numeric No
15.8 Village / Town / City Y Alpha Numeric No
15.9 District N Alphabet No
15.10 State (Refer the List of States) Y Dropdown No
15.11 Country (Refer the List of Countries)
Y Dropdown No
15.12 Pin Code Y Numeric No
16 Permanent Address
16.1 If Permanent Address is Same as Present Address?
N Checkbox No
16.2 Are you residing in Flat / Apartment?
1= Yes 2= No
N Dropdown Prefilled based on inputs in 15, if checkbox is selected
in 16.1
No
16.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs
in 15, if checkbox is
selected in 16.1
No
16.4 Block Number N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
No
Functional Specification Document
656
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in 15, if checkbox is selected in 16.1
16.5 Flat Name N Alpha Numeric
• Enabled upon selection of “Yes” in 16.2.
• Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
15, if checkbox is selected in 16.1
No
16.7 Street / Road Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 15, if checkbox is selected
in 16.1
No
16.10 District N Alphabet Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.11 State (Refer the List of States) Y Dropdown Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
16.12 Country (Refer the List of Countries)
Y Dropdown Prefilled based on inputs in 15, if checkbox is selected
in 16.1
No
16.13 Pin Code Y Numeric Prefilled based on inputs in 15, if checkbox is selected in 16.1
No
17 Other Particulars of
Contractor’s Establishment
Functional Specification Document
657
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
17.1 Whether the contractor was convicted of any offence within the preceding five years. If so give details?
Y Checkbox No
17.2 Please give details Y Textbox Enabled upon selection of “Yes” in 17.2.
No
17.3 Whether there was any order against the contractor revoking
or suspending licence or forfeiting security deposits in respect of an earlier contract. If so, the date of such order?
Y Checkbox No
17.4 Please Give the details Y Textbox No
17.5 Whether a certificate issued by the principal employer in "Form V" is attached?
N Checkbox No
18 Identity / Address Proof
18.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card
5= Pan Card 6= Aadhaar Card
Y Dropdown No
18.2 Address Proof Number Y Alpha Numeric No
18.3 Photo Y Document Upload No
18.4 Photo Identity Proof
1= Elector’s Photo Identity Card 2= Photo id Issued by Public Sector Undertaking 3= Driving Licence
4= Passport 5= Aadhaar Card
Y Dropdown No
Functional Specification Document
658
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant
8= Photo id issued by Central Government
9= Photo id issued by State Government
18.5 Photo Identity Proof Number Y Alpha Numeric No
19 Particulars of Previous Contract Work
19.1 Whether the contractor has worked in any other establishment within the past
five years. If so, give details of the Principal Employer, Establishments and nature of
work? 1= Yes 2= No
N Checkbox No
19.2 Name of the principal employer N Alpha Numeric Enabled if “Yes” is selected in 19.1
No
19.3 Nature Of Work N Alpha Numeric Enabled if “Yes” is selected in 19.1
No
19.4 Period of contract work (in Months)
N Numeric Enabled if “Yes” is selected in 19.1
No
19.5 Name of the establishment N Alpha Numeric Enabled if “Yes” is selected in 19.1
No
19.6 Number of Migrant Workmen N Numeric Enabled if “Yes” is selected
in 19.1
No
19.7 Inter State Migrant Workmen License Number
N Numeric Enabled if “Yes” is selected in 19.1
No
V Particulars of Agent /
Manager of Contractor
20 Particulars of Manager
Functional Specification Document
659
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
20.1 When no separate Manager / Agent is appointed, Click this box to declare Occupier as Manager / Agent
Y Checkbox No
20.2 Salutation 1= Dr.
2= Mr. 3= Ms. 4= Mrs. 5= Er.
Y Dropdown
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
20.3 Initial N Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 20.1
No
20.4 First Name / Main Calling Name Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 20.1
No
20.5 Middle Name N Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 20.1
No
20.6 Last Name / Surname Y Alphabet + Space + Dot
• Enabled when checkbox is not marked in 20.1
No
Functional Specification Document
660
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
20.7 Age Y Numeric
• The values should be
between 21 and 99 • Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval
Form, if checkbox is marked in 20.1
No
20.8 Date of Birth Y Date
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
• This should only take past dates
No
20.9 Father`s Name Y Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
20.10 Mother`s Name N Alphabet + Space + Dot
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
Functional Specification Document
661
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
20.11 Gender 1= Female 2= Male 3= Others
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 20.1
No
20.12 Nationality 1= Indian 2= Others
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 20.1
No
20.13 Passport Issuing Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Others” in 20.12
No
20.14 Passport Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 20.1 • Enabled upon selection
of “Others” in 20.12
No
20.15 Visa Type (Refer Annexure II) Y Dropdown
• Enabled when checkbox is not marked in 20.1
No
Functional Specification Document
662
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Others” in 20.12
20.16 Visa Valid upto Y Date
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 20.1
• Enabled upon selection of “Others” in 20.12
No
20.17 Email Address Y Alpha Numeric + Special
Character • Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
20.18 Landline Phone Number N Numeric
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
• Should be at least 10 digits
No
20.19 Mobile Number Y Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval
No
Functional Specification Document
663
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
Form, if checkbox is marked in 20.1
20.20 Alternate Mobile Number N Numeric
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
• Should be at least 10 digits
No
20.21 Fax Number N Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 20.1 • Should be at least 10
digits
No
21 Present Address
21.1 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
No
21.2 Flat Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Yes” in 21.1
No
Functional Specification Document
664
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
21.3 Block Number N Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is
marked in 20.1 • Enabled upon selection
of “Yes” in 21.1
No
21.4 Flat Name N Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
• Enabled upon selection of “Yes” in 21.1
No
21.5 Door Number / Plot Number Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
No
21.6 Street / Road Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
21.7 Area / Locality Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
No
Functional Specification Document
665
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
21.8 Village / Town / City Y Alpha Numeric
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
21.9 District N Alphabet
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 20.1
No
21.10 State (Refer the list of States) Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is
marked in 20.1
Yes
21.11 Country (Refer the list of Countries)
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is
marked in 20.1
Yes
21.12 Pin Code Y Numeric
• Enabled when checkbox is not marked in 20.1
No
Functional Specification Document
666
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
22 Permanent Address
22.1 If Permanent Address is Same
as Present Address?
N Checkbox No
22.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.3 Flat Number Y Alpha Numeric
• Enabled upon selection of “Yes” in 22.2.
• Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.4 Block Number N Alpha Numeric
• Enabled upon selection of "Yes" in 22.2.
• Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.5 Flat Name N Alpha Numeric
• Enabled upon selection of "Yes" in 22.2.
• Prefilled based on inputs
in 21, if checkbox is
selected in 22.1
No
22.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.7 Street / Road N Alpha Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
Functional Specification Document
667
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
22.8 Area / Locality Y Alpha Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.9 Village / Town / City Y Alpha Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.10 District N Alphabet Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
22.12 Country (Refer the list of
Countries)
Y Dropdown Prefilled based on inputs in
21, if checkbox is selected in 22.1
No
22.13 Pin Code Y Numeric Prefilled based on inputs in 21, if checkbox is selected in 22.1
No
23 Identity / Address Proof
23.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport
4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs in Factory Plan Approval
Form, if checkbox is marked in 20.1
No
23.2 Address Proof Number Y Alpha Numeric
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
23.3 Photo Y Document Upload
• Enabled when checkbox is not marked in 20.1
No
Functional Specification Document
668
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in Factory Plan Approval Form, if checkbox is marked in 20.1
23.4 Photo Identity Proof 1= Elector’s Photo Identity Card
2= Photo id Issued by Public Sector Undertaking 3= Driving Licence 4= Passport
5= Aadhaar Card 6= Ration card having photo of the applicant 7= Pensioner card having photo of applicant 8= Photo id issued by Central Government
9= Photo id issued by State
Government
Y Dropdown
• Enabled when checkbox
is not marked in 20.1 • Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
23.5 Photo Identity Proof Number Y Alpha Numeric
• Enabled when checkbox is not marked in 20.1
• Prefilled based on inputs
in Factory Plan Approval Form, if checkbox is marked in 20.1
No
VI Particulars of the Constitution
24 Particulars of Director /
Partner
24.1 Salutation 1= Dr. 2= Mr.
3= Ms. 4= Mrs. 5= Er.
Y Dropdown No
Functional Specification Document
669
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
24.2 Initial N Alphabet + Space + Dot No
24.3 First Name / Main Calling Name Y Alphabet + Space + Dot No
24.4 Middle Name N Alphabet + Space + Dot No
24.5 Last Name / Surname Y Alphabet + Space + Dot No
24.6 Age Y Numeric
• The values should be between 21 and 99
No
24.7 Date of Birth Y Date
• This should only take past dates
No
24.8 Father`s Name Y Alphabet + Space + Dot No
24.9 Mother`s Name N Alphabet + Space + Dot No
24.10 Gender
1= Female 2= Male
3= Others
Y Dropdown No
24.11 Nationality 1= Indian 2= Others
Y Dropdown No
24.12 Passport Issuing Country (Refer the list of Countries)
Y Dropdown Enabled upon selection of “Others” in 24.11
No
24.13 Passport Number Y Alpha Numeric Enabled upon selection of “Others” in 24.11
No
24.14 Visa Type (Refer Annexure II) Y Dropdown Enabled upon selection of “Others” in 24.11
No
24.15 Visa Valid Upto Y Date Enabled upon selection of “Others” in 24.11
No
24.16 Email Address Y Alpha Numeric + Special Character
No
24.17 Landline Phone Number N Numeric Should be at least 10 digits No
24.18 Mobile Number Y Numeric Should be at least 10 digits No
24.19 Alternate Mobile Number N Numeric Should be at least 10 digits No
Functional Specification Document
670
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
24.20 Fax Number N Numeric Should be at least 10 digits No
24.21 Aadhar (UID) Number N Alpha Numeric No
25 Present Address
25.1 Are you residing in Flat / Apartment?
1= Yes
2= No
Y Dropdown No
25.2 Flat Number Y Alpha Numeric Enabled upon selection of “Yes” in 25.1
No
25.3 Block Number N Alpha Numeric Enabled upon selection of
“Yes” in 25.1
No
25.4 Flat Name N Alphabet Enabled upon selection of “Yes” in 25.1
No
25.5 Door Number / Plot Number Y Alpha Numeric No
25.6 Street / Road Y Alphabet No
25.7 Area / Locality Y Alphabet No
25.8 Village / Town / City Y Alphabet No
25.9 District N Alphabet No
25.10 State (Refer the list of States) Y Dropdown No
25.11 Country (Refer the list of Countries)
Y Dropdown No
25.12 Pin Code Y Numeric No
26 Permanent Address
26.1 If Permanent Address is Same as Present Address?
N Checkbox No
26.2 Are you residing in Flat / Apartment? 1= Yes 2= No
Y Dropdown Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
26.3 Flat Number Y Alpha Numeric
• Enabled upon selection
of “Yes” in 26.2.
No
Functional Specification Document
671
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
• Prefilled based on inputs in 25, if checkbox is selected in 26.1
26.4 Block Number N Alpha Numeric
• Enabled upon selection
of "Yes" in 26.2.
• Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
26.5 Flat Name N Alpha Numeric
• Enabled upon selection
of "Yes" in 26.2. • Prefilled based on inputs
in 25, if checkbox is selected in 26.1
No
26.6 Door Number / Plot Number Y Alpha Numeric Prefilled based on inputs in
25, if checkbox is selected in 26.1
No
26.7 Street / Road N Alphabet Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
26.8 Area / Locality Y Alphabet Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
26.9 Village / Town / City Y Alphabet Prefilled based on inputs in 25, if checkbox is selected
in 26.1
No
26.10 District N Alphabet Prefilled based on inputs in
25, if checkbox is selected in 26.1
No
26.11 State (Refer the list of States) Y Dropdown Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
Functional Specification Document
672
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
26.12 Country (Refer the list of Countries)
Y Dropdown Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
26.13 Pin Code Y Numeric Prefilled based on inputs in 25, if checkbox is selected in 26.1
No
27 Identity / Address Proof
27.1 Proof of Address 1= Elector’s Photo Identity Card 2= Driving Licence 3= Passport 4= Ration Card 5= Pan Card 6= Aadhaar Card
Y Dropdown
No
27.2 Address Proof Number Y Alpha Numeric No
27.3 Photo Y Document Upload No
VII Application for Licence
28 Particulars of Interstate Migrant Workmen Contractor License
28.1 Maximum number of Migrant Workmen employed
N Numeric Auto calculated based on input in 13.11 and 13.12
No
28.2 License Fees (in INR) N Numeric Auto-Calculated based on inputs in 18.1
No
28.3 Mode of Payment
1 = Online Payment 2 = Demand Draft
N Dropdown No
VIII Application for Security
Deposit
29 Particulars of Interstate Migrant workmen Security Deposit
29.1 Maximum number of Migrant Workmen Employed
N Numeric Auto calculated based on input in 13.11 and 13.12
No
29.2 Mode of Payment
1= Online Payment 2= National Savings Certificate
N Dropdown No
Functional Specification Document
673
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-Operation
CAF (Yes/No)
3= Indira Vikas Patra 4= Kisan Vikas Patra
29.3 Security Deposit Amount N Numeric Auto-Calculated based on
inputs in 29.1
No
Checklist of Supporting Documents
S. No. Document Mandatory (Yes / No)
1. Copies of contract agreement between employer and contractors No
2. Copies of contractor licence issued by concerned authority for recruitment of migrant
workmen in home state
No
Functional Specification Document
674
Process Work Flow
Procedure for Licence for Contractors Under Inter State Migrant Workmen Act
Ap
pli
can
tD
ep
uty
Dir
ecto
r (
DD
)
START
Fill the Application Form
Upload Supporting
Documents
Assign Current Number
Review the Application
and Supporting
Documents
Raise Queries
Provide
clarification to
Queries
Process the
Application
Allot Inspection
Date Conduct Inspection
Prepare
Inspection
Report
Reject the
Application
Issue Licence
Download Licence
End
Allot Licence Number
Complete Payment of
Requisite Fees & Submit
the Application
Within 3 days
No
Yes
Any Clarifications Required?
Yes
No
Were the Inspection and Documents Satisfactory?
Licence
Certificate
Offline
Online – Department system
Online – Single Window Portal (SWP)
SMS & Email Alert Sent to the Applicant
User Notified through SWP
Legend
SMS & Email Alert Sent to the Department Official
Functional Specification Document
675
Annexure-I Major Categories and Division
Sl No Major Categories Division
1 A= Agriculture, forestry and fishing
01= Crop and animal production, hunting and related service activities
02= Forestry and logging
03= Fishing and aquaculture
2 B= Mining and quarrying
05= Mining of coal and lignite
06= Extraction of crude petroleum and natural gas
07= Mining of metal ores
08= Other mining and quarrying
09= Mining support service activities
3 C= Manufacturing
10= Manufacture of food products
11= Manufacture of beverages
12= Manufacture of tobacco products
13= Manufacture of textiles
14= Manufacture of wearing apparel
15= Manufacture of leather and related products
16= Manufacture of wood and products of wood and cork, except furniture; manufacture of
articles of straw and plaiting materials
17= Manufacture of paper and paper products
18= Printing and reproduction of recorded media
19= Manufacture of coke and refined petroleum products
Functional Specification Document
676
Sl No Major Categories Division
20= Manufacture of chemicals and chemical products
21= Manufacture of pharmaceuticals, medicinal chemical and botanical products
22= Manufacture of rubber and plastics products
23= Manufacture of other non-metallic mineral products
24= Manufacture of basic metals
25= Manufacture of fabricated metal products, except machinery and equipment
26= Manufacture of computer, electronic and optical products
27= Manufacture of electrical equipment
28= Manufacture of machinery and equipment n.e.c.
29= Manufacture of motor vehicles, trailers and semi-trailers
30= Manufacture of other transport equipment
31= Manufacture of furniture
32= Other manufacturing
33= Repair and installation of machinery and equipment
4 D= Electricity, gas, steam and air conditioning supply
35= Electricity, gas, steam and air conditioning supply
5 E= Water supply; sewerage, waste management and remediation activities
36= Water collection, treatment and supply
37= Sewerage
38= Waste collection, treatment and disposal activities; materials recovery
39= Remediation activities and other waste management services
Functional Specification Document
677
Sl No Major Categories Division
6 F= Construction
41= Construction of buildings
42= Civil engineering
43= Specialized construction activities
7 G= Wholesale and retail trade; repair of motor vehicles and motorcycles
45= Wholesale and retail trade and repair of motor vehicles and motorcycles
46= Wholesale trade, except of motor vehicles and motorcycles
47= Retail trade, except of motor vehicles and motorcycles
8 H= Transportation and storage
49= Land transport and transport via pipelines
50= Water transport
51= Air transport
52= Warehousing and support activities for transportation
53= Postal and courier activities
9 I= Accommodation and Food service activities
55= Accommodation
56= Food and beverage service activities
10 J= Information and communication
58= Publishing activities
59= Motion picture, video and television programme production, sound recording and music publishing activities
60= Broadcasting and programming activities
61= Telecommunications
62= Computer programming, consultancy and related activities
63= Information service activities
Functional Specification Document
678
Sl No Major Categories Division
11 K= Financial and insurance activities
64= Financial service activities, except insurance and pension funding
65= Insurance, reinsurance and pension funding, except compulsory social Security
66= Other financial activities
12 L= Real estate activities 68= Real estate activities
13 M= Professional, scientific and technical activities
69= Legal and accounting activities
70= Activities of head offices; management consultancy activities
71= Architecture and engineering activities; technical testing and analysis
72= Scientific research and development
73= Advertising and market research
74= Other professional, scientific and technical activities
75= Veterinary activities
14 N= Administrative and support service activities
77= Rental and leasing activities
78= Employment activities
79= Travel agency, tour operator and other reservation service activities
80= Security and investigation activities
81= Services to buildings and landscape activities
82= Office administrative, office support and other business support activities
15 O= Public administration and defence; compulsory social security
84= Public administration and defence; compulsory social security
16 P= Education 85= Education
Functional Specification Document
679
Sl No Major Categories Division
17 Q= Human health and social work activities
86= Human health activities
87= Residential care activities
88= Social work activities without accommodation
18 R= Arts, entertainment and recreation
90= Creative, arts and entertainment activities
91= Libraries, archives, museums and other cultural activities
92= Gambling and betting activities
93= Sports activities and amusement and recreation activities
19 S= Other service activities
94= Activities of membership organizations
95= Repair of computers and personal and household goods
96= Other personal service activities
20
T= Activities of households as employers; undifferentiated goods- and services producing activities of households for own use
97= Activities of households as employers of domestic personnel
98= Undifferentiated goods- and services-producing activities of private households for own use
21 U= Activities of extraterritorial organizations and bodies
99= Activities of extraterritorial organizations and bodies
Functional Specification Document
680
Annexure-II Visa Type
Sl No Visa Type
1. Diplomat
2. Journalist
3. Business
4. Missionary
5. Mountaineering
6. Conference / Seminar / Meeting
7. Research
8. Medical
9. Medical Attendant
10. Universal
11. Official
12. UN Official
13. Transit
14. Entry
15. Tourist
16. Employment
17. Project
18. Student
Functional Specification Document
681
Functional Specification Document
682
3.16 and 3.17 Sanction of Capital/Generator Subsidy from Commissionerate of Industries and Commerce
Online Application Form Capital Subsidy
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
1 Details of Enterprise
1.1 Name of the Enterprise Y Alphanumeric Y
1.2 Name of the Proprietor /Managing Partner /Managing Director Y Character Y
2 Address of the Unit
2.1 Office Address Y Alphanumeric Field with provision to add multiple lines
Y
2.2 Enterprise Address Y Alphanumeric Y
3 Location of the Enterprise
3.1 Name of Village/Town/City Y Alphanumeric Y
3.2 Industry Type Y Choose Thrust/ Agro/ Others
3.3 Industry Located in Y Choose Industrial Estate/ Non-Industrial Estate
If response to S.No 3.3. is “Industrial Estate”
i. Name of the Industrial Estate N Alphanumeric
ii. Whether Govt./SIPCOT/SIPCOT Co-op/Others N Dropdown Select Government/ SIDCO/ SIPCOT/ Co-Operative/ Others
3.4 Name of District Y Dropdown
Select from the list of
districts of Tamil Nadu
Y
3.5 Name of Taluk Y Dropdown
Select from the list of Taluk pertaining to the District selected
in S. No. 3.4
Y
3.6 Name of Block Y Dropdown
Select from the list of Block pertaining to the Taluk as select in S.No. 3.5
Y
3.7 Whether Block lies under Municipality / Corporation? N
3.8 Address of the additional unit, if any? N
Functional Specification Document
683
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
4 Contact Details
4.1 Office Number (Landline) N Numeric
4.2 Factory Number (Landline) N Numeric
4.3 Mobile Number Y Numeric
5 Status of the Enterprise
5.1 Constitution Y Dropdown Y
Proprietary
Dropdown
options
Partnership
Private Limited
Limited
Co-operation
HUF
Others
5.2 Type of Constitution Dropdown
Micro Dropdown options
To be auto-populated based on investment
amount
Small
Medium
5.3 Whether New/Expansion/Diversification Dropdown
New Dropdown options
Expansion
Diversification
5.4 Social Status of Entrepreneur Dropdown
Woman
Dropdown options
SC/ST
Physically disabled
Transgender
Others
5.4.1 Fill the required enquity Y
Community Dropdown Select General/BC/MBC/ SC/ST
Differently Abled Dropdown Select Yes/No
5.4.2 If Women/ SC, ST /Physically disabled / Transgender please indicate % Share of the Partner(s) / Director(s) in the equity:
Y If the response to S.No. 5.1 is
Functional Specification Document
684
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
“Partnership”/”Private Limited”/ “Co-operation”/”Limited”
Sl No To be automated
Name of Partner(s)/ Director(s) Character Option to add more
than one partner/ director to be provided. Details to
be added as extra rows of table
Sex Dropdown
Community Dropdown
Physically disabled Dropdown
Share Numeric
Value Numeric
Percentage of share Numeric
5.5 Land Status Choose Own/Rental
6 Details of Udyog Aadhaar Memorandum (UAM)
6.1 UAM Number Y As per UAM No. format
Give “Eg. TN00D0011001”
6.2 Date of issue Y Date selection
(DD/MM/YYYY)
6.3 Activity as specified UAM Y Alphanumeric
7 Project Details
7.1 Line of Activity Y
Status Items Manufactured
Installed capacity
Turnover
In units Value in
Rs.
New/ Existing Dropdown
Expansion/ Diversification
Dropdown
% increase of capacity proposed under Expansion/ Diversification Project
Table mentioned to be included. For Dropdown, Select from Kg/ Litre/ Bundle/Metre/ Nos/
Tons
Plant & Machinery purchase order date Y Date Selection
7.2 Fixed Capital Investments Y
Functional Specification Document
685
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
Nature of Assets
Existing unit
Expansion /Diversification
project
Total % increase under
Expansion/ Diversification Project
Land
Building
Plant and Machinery
Others
Total
Table mentioned to be included
Partially
7.3 Means of Finance (in Rs.)
i Own or Bank Loan N Choose “Own/Bank Loan”
ii Equity from Promoters/Partners/Shareholders N Numeric
iii Term Loan N Numeric Enable only if the choice to 7.3 (i) is
“Bank Loan”
iv Hire Purchase N Numeric
v Leasing N Numeric
vi Public Issue N Numeric
vii Preferential Issue N Numeric
viii Others N Numeric
Total N To be auto-calculated (sum of 7.3 (ii) to 7.3 (viii))
7.4 Details of Term Loan sanctioned and availed
Enable only if the
choice to 7.3 (i) is “Bank Loan”
a. Name of Bank/ Financial Institution N Character
b. Type of Loan N Character
c. Loan Sanction Number N As per format
d. Loan Sanction Date N Date selection
e. Term Loan Sanctioned (in Rs.) N Numeric
f. Term Loan released (in Rs.) N Numeric
g. Rate of Interest (in %) N Numeric
8 Details of Power Supply
Functional Specification Document
686
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
8.1 Source of Power Y Choose Generator/EB
If Generator,
8.2 Generator capacity N Alphanumeric
8.3 Generator rating N Alphanumeric
8.4 Generator make N Alphanumeric
If EB,
8.2 Service Connection Number Y As per format
8.3 Service Connection Date Y Date selection
8.4 Load Details Y
Sanctioned Load
Connected Load
Power Load (in HP)
Lighting Load (in HP)
Total (in HP)
Table to be included. Total to be auto-calculated
9 Employment likely to be created Y
Men Women Total
Managerial
Supervisory/Technical
Workers
Skilled
Semi-skilled
Unskilled
Total
Table mentioned to be included. Total to be auto-
calculated.
Partially
10 Details of Registration with Commercial Tax Department
10.1 GST Registration Number N As per format
10.2 Date of Registration N Date selection
11 Date of commencement of commercial production
11.1 Date for New/Existing Enterprise Y Date selection
12 Date of first sale invoice raised or date of first delivery Challan
12.1 In case of enterprises manufacturing on job work basis, Give Invoice/ delivery Challan Number
Y Date selection
Functional Specification Document
687
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
13 Details of subsidy claimed in Rs.
a. Plant and Machinery value N Numeric
b. Capital Subsidy / Special Capital subsidy @ 15% of Plant and Machinery (Maximum Rs. 30 lakhs)
N Numeric
c. Employment Intensive Subsidy @ 5% of Plant and Machinery
value (Maximum Rs. 5 lakhs) N Numeric
d. Additional Capital Subsidy for Select Category of Entrepreneurs 5% (Maximum Rs. 2 lakhs)
N Numeric
e. Additional Capital Subsidy @ 25% on the value of Plant and Machinery installed to promote cleaner and environment friendly technologies (Maximum Rs. 3 lakhs)
N Numeric
Total subsidy claimed (This should not exceed Rs. 40 Lakhs per enterprise)
N Numeric To be auto-calculated
Generator Subsidy
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-
populated
from Pre-operations CAF (Y/N)
1 Details of Enterprise
1.1 Name of the Enterprise Y Alphanumeric Y
1.2 Name of the Proprietor /Managing Partner /Managing Director Y Character Y
2 Address of the Unit
2.1 Office Address Y Alphanumeric Field with provision to add multiple lines
Y
2.2 Enterprise Address Y Alphanumeric Y
3 Location of the Enterprise
3.1 Door No. Y Y
3.2 Street Y Y
3.3 Name of Village/Town/City Y Alphanumeric Y
3.4 Name of District
Y Dropdown
Select from the list
of districts of Tamil Nadu
Y
3.5 Name of Taluk Y Dropdown
Select from the list of Taluk pertaining
Y
Functional Specification Document
688
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
to the District selected in S. No. 3.1
3.6 Name of Block
Y Dropdown
Select from the list of Block pertaining
to the Taluk as select in S.No. 3.2
Y
3.5. Located in Industrial Estate Dropdown Select Yes/No
3.6. Whether Govt./SIDCO/SIPCOT Co-Op/Others Dropdown
3.7. Name of the Industrial Estate Character
4 Contact Details
4.1. Office Number (Landline) N Numeric
4.2. Factory Number (Landline) N Numeric
4.3. Mobile Number Y Numeric Y
5 Status of the Enterprise
5.1. Constitution Y Dropdown
Proprietary
Dropdown options
Partnership
Private Limited
Limited
Co-operation
Others
If ‘Others’ is chosen, free text
5.2 Name Y
If response to 5.1 is “Proprietary”
Name of Proprietor
If response to 5.1 is “Partnership”
Name of Partners
Option to add more partners
If response to 5.1 is “Private Limited” or “Limited”
Name of Director
5.3 Type of Industry Y Dropdown
Micro Dropdown options
Small
Functional Specification Document
689
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
Medium
To be auto-populated based on investment amount
6 Details of Udyog Aadhaar Memorandum (UAM)
6.1 UAM Number Y As per UAM
No. format
Give “Eg.
TN00D0011001”
6.2 Date of issue Y Date selection
(DD/MM/YYYY)
6.3 Activity as specified UAM Y Alphanumeric
7 Product Details
Details of product being manufactured Y Character
8 Power connection Details (in kVA)
8.1 Total sanctioned power from TANGEDCO Numeric
8.2 Permitted demand by TANGEDCO Numeric
9 Do you have Generator Already? Y Choose Yes/No
10 Existing Generator Details
Enable the fields
to response to 9 is “Yes”
10.1 Country made in Y Character
10.2 Rated capacity Y Numeric In KVA
10.3 Year of purchase Y Numeric
Validation for 4 digits to be done
10.4 Present efficiency Y Numeric
11 Newly purchased Generator Details
11.1 Capacity Y Numeric
11.2 Date of purchase Y Date selection
11.3 Name of retailer generator purchased from Y Character
11.4 Retailer Address Y Character
Field with provision to add multiple lines
11.5 Cost of Generator set with alternator Y Numeric
11.6 Date of installation of Generator Y Date selection
11.7 Whether it is a replacement? Y
Yes/No dropdown
Functional Specification Document
690
Sl No
Field Mandatory
(Y/N) Field Type
Remarks, if any for IT vendor
Auto-populated from Pre-
operations CAF (Y/N)
12 Source of funds
12.1 Purchased under Y Dropdown
Term Loan Dropdown options
Own Fund
12.2 Name of Bank/ Financial Institution N Character To be enabled if the
Term loan selected
in 12.1. is “Term Loan”
12.3 Type of Loan N Character
12.4 Loan Sanction Number N As per format
12.5 Loan Sanction Date N Date selection
12.6 Term Loan Sanctioned (in Rs.) N Numeric
12.7 Term Loan released (in Rs.) N Numeric
12.8 Rate of Interest (in %) N Numeric
13 Amount of Central/State subsidy availed for the Generator, if any
N Numeric Non-mandatory
Functional Specification Document
691
Checklist of Supporting Documents Capital Subsidy
S.
No. Document
Mandatory
(Nes/No)
1 Copy of Udyog Aadhaar Memorandum (UAM) Yes
2 Copy of Partnership Deed, If Partnership Concern; in case Limited Company copy of Memorandum and Articles of
Association duly signed by the Managing Director.
No
3 If the Enterprise is functioning in its own land, copy of land purchase deed duly signed by the applicant. No
4 If the Enterprise is functioning in a leased land/ building, copy of lease agreement deed executed in stamp paper
minimum of Rs.10/- , for a minimum period of 5 years from the date of commencement of commercial production .
No
5 Copy of Loan Sanction letter from the Bank / Financial Institution in respect of Bank / Institutional financed
Enterprises.
No
6 Copy of sanction order from TANGEDCO for power supply with copy of Meter card. Yes
7 Copy of the invoices of Plant and Machinery. Yes
8 Cash bills or stamped receipt duly self-attested (in case machinery is bought on loan, Bank Manager attestation is
required). In case of non-availability of receipts, the bank scroll which shows the payment, with the details of the
machinery supplier, should be furnished, in original, with the attestation of the Bank Manager.
No
9 Certificate of Chartered Accountant for fixed assets created as on date of commencement of commercial production in
the prescribed form
Yes
10 Certificate of commencement of commercial production duly signed by Chartered Accountant. Yes
For self-fabricated Plant and Machinery items
11 • Chartered Engineer’s Certificate for the value of the plant and machinery.
• Chartered Accountant Certificate for the expenses incurred for the purchase of Plant and machinery to be furnished.
• Copy of the invoices for components bought
• Cash bills or stamped receipt duly attested (Self attested; in case machinery is bought on loan, Bank Manager
attestation is required)
• Job work bills duly self-attested (in case job is carried out on loan, Bank Manager attestation is required)
No
12 Copy of the first sale invoice raised after commencement of Commercial Production or copy of first delivery challan, in case of enterprises manufacturing on job work basis.
No
Additional Capital Subsidy for Employment Intensive Subsidy:
13 Self-declaration for having employed more than 25 workers No
14 Copy of returns to Labour Department / Inspector of Factories Department etc. No
Functional Specification Document
692
S.
No. Document
Mandatory
(Nes/No)
Additional Capital Subsidy for Select Category of Entrepreneurs:
15 Social/clinical status Certificate from authorities concerned in respect of select category of entrepreneurs like SC/ST /
Physically Handicapped and Transgender:
• SC/ST – Community Certificate from Tahsildar
• Physically Handicapped – Certificate from District Differently Abled Welfare Office
• Transgender - Detail to be captured from UAM
No
Additional Capital Subsidy for Promotion of Cleaner and Environment Friendly Technologies:
16 Letter from Tamil Nadu Pollution Control Board regarding promotion of Cleaner and Environment friendly technologies
in the unit.
No
Additional documents in respect of existing enterprises taking up expansion / diversification. Certificate from Chartered
Accountant on the following:
17 Date of commencement of commercial production after expansion / diversification No
18 Value of fixed assets before Expansion/diversification and after Expansion / diversification % increase of fixed assets due to Expansion / diversification.
No
19 Production capacity and Turnover (both in terms of units and value in Rs.) before expansion/ diversification (for
minimum 3 years), after expansion / diversification (for minimum 3 months) and % increase of production capacity
and Turnover due to expansion / diversification
No
Generator Subsidy
S.
No. Document Mandatory
1 Copies of Udyog Aadhaar Memorandum (UAM) Yes
2 Memorandum and Articles of Association in case of Corporate Sector / Partnership deed in case of Partnership concern. No
3 Copy of Term Loan sanction letter / Chartered Accountant Certificate for own funds. Yes
4 Copy of EB Meter card showing maximum sanctioned load / connected load and electricity consumption readings. Yes
5 Copy of invoice of Generator set Yes
6 Stamped payment receipt or bankers payment certificate (if the generator is bought on loan). No
7 Copy of Safety Certificate obtained from the Electrical Inspectorate for installation of Generator. Yes
8 Authorised Dealership Certificate for Generator set supplier. Yes
9 Banker’s letter indicating Bank Branch code and the Enterprises Term Loan Current A/c. No. for transfer of subsidy
through Electronic Clearance System (ECS)
Yes
Functional Specification Document
693
Process Work flow
Functional Specification Document
694
3.18 Sanction of Subsidy for Low Tension Power Tariff (LTPT) Subsidy from Commissionerate of Industries
and Commerce
Online Application Form
Sl No Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto-populated from Pre-
operation CAF (Y/N)
1 Details of Enterprise
1.1. Name of the Enterprise Y Alphanumeric Y
1.2. Name of the Proprietor /Managing Partner /Managing Director Y Character Y
2 Address of the Unit
2.1. Office Address Y Alphanumeric Field with provision to
add multiple lines
Y
2.2. Enterprise Address Y Alphanumeric
Y
2.1 Name of Village/Town/City Y Alphanumeric Y
2.2 Industry Type Y Choose Thrust/ Agro/
Others
2.3 Industry Located in Y Choose
Industrial
Estate/ Non-Industrial Estate
If response to S.No 3.3. is “Industrial Estate”
i. Name of the Industrial Estate N Alphanumeric
ii. Whether Govt./SIPCOT/SIPCOT Co-op/Others N Dropdown
Select Government/
SIDCO/ SIPCOT/ Co-Operative/ Others
2.4 Name of District Y Dropdown
Select from the
list of districts of Tamil Nadu
Y
2.5 Name of Taluk Y Dropdown
Select from the list of Taluk pertaining to the District
Y
Functional Specification Document
695
Sl No Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto-populated from Pre-
operation CAF (Y/N)
selected in S. No. 3.4
2.6 Name of Block Y Dropdown
Select from the list of Block pertaining to
the Taluk as select in S.No. 3.5
Y
2.7 Whether Block lies under Municipality / Corporation? N
3 Contact Details
3.1. Office Number (Landline) Numeric Y
3.2. Factory Number (Landline) Numeric
3.3. Mobile Number Y Numeric Y
4 Status of the Enterprise
4.1. Constitution Y Dropdown Y
Proprietary
Dropdown options
Partnership
Private Limited
Limited
Co-operation
Others If ‘Others’ is
chosen, free text
4.2. Type of Industry Y Dropdown
Micro
Dropdown options
To be auto-populated
based on investment
amount
Small
Medium
4.3 Whether New/Expansion/Diversification Y Dropdown
New Dropdown options
Expansion
Diversification
4.4 Community Y Dropdown
Select General/ BC/MBC/SC/ST
Functional Specification Document
696
Sl No Field Mandatory
(Y/N) Field Type
Remarks, if any for IT
vendor
Auto-populated from Pre-
operation CAF (Y/N)
5 Details of Udyog Aadhaar Memorandum (UAM)
5.1. UAM Number Y As per UAM No. format
5.2. Date of issue Y Date selection
5.3. Activity as specified in UAM Y Character
6 Details of Power Supply
6.1. Service Connection Number Y As per format
6.2. Service Connection Date Y Date selection
6.3. Load Details Y
Sanctioned Load Connected Load
Power Load (in HP)
Lighting Load (in HP)
Total (in HP)
Table to be included. Total to be auto-
calculated
7 Date of commencement of commercial production Y Date selection
Checklist of Supporting Documents S. No. Document Mandatory
1 Copy of Udyog Aadhaar Memorandum Yes
2 Copy of load sanction order from TANGEDCO Yes
3 Copy of Meter Card Yes
Functional Specification Document
697
Process Work Flow
Functional Specification Document
698
3.19 Sanction of Subsidy for Back Ended Interest Subsidy from Commissionerate of Industries and
Commerce
Application Form
Sl No
Field Mandatory (Y/N)
Field Type
Remarks,
if any for IT vendor
Auto-populated from
Pre-operation
CAF
(Y/N)
1 Details of Enterprise
1.1 Name of the Enterprise Y Alphanumeric
Y
2 Address of the Unit
2.1 Office Address Y
a Address Alphanumeric
b Name of Village/Town Alphanumeric
Y
c Name of District
Dropdown
Select
from the list of districts of Tamil Nadu
Y
d Name of Taluk
Dropdown
Select from the list of Taluks pertaining to the
district
selected in (c)
Y
e Name of Block Dropdown Y
f Pin code Numeric Y
2.2 Is enterprise address same as office address? Choose Yes/No
2.3 Enterprise Address
The following
Functional Specification Document
699
Sl No
Field Mandatory (Y/N)
Field Type
Remarks,
if any for IT vendor
Auto-populated from
Pre-operation
CAF (Y/N)
fields to be
auto-filled if the
response to S.No. 2.2 is “Yes”
a Address Alphanumeric
b Name of Village/Town Alphanumeric
Y
c Name of District
Dropdown
Select from the list of districts of
Tamil Nadu
Y
d Name of Taluk
Dropdown
Select
from the list of Taluks pertaining to the district selected in
(c)
Y
e Name of Block Dropdown Y
f Pin code Numeric Y
3 Contact Details
3.1 Office Number (Landline) N Numeric
3.2 Factory Number (Landline) N Numeric
3.3 Mobile Number Y Numeric Y
4 Status of the Enterprise
4.1 Constitution Y Dropdown Y
Functional Specification Document
700
Sl No
Field Mandatory (Y/N)
Field Type
Remarks,
if any for IT vendor
Auto-populated from
Pre-operation
CAF (Y/N)
Proprietary
Dropdown options
Partnership
Private Limited
Limited
Co-operation
Others If ‘Others’ is chosen, free text
4.2 Type of Industry Y Dropdown
Micro
Dropdown options
To be auto-populated based on investment
amount
Small
Medium
4.3 Whether New/Expansion/Diversification Y Dropdown
New Dropdown options
Expansion
Diversification
4.4 Community Y Dropdown
Select General/B
C/ MBC/SC/ST
5 Details of Udyog Aadhaar Memorandum (UAM)
5.1 UAM Number Y As per UAM
No. format
5.2 Date of issue Y Date selection
5.3 Activity as specified in UAM Y Character
6 Project Details
6.1 Line of Activity
Functional Specification Document
701
Sl No
Field Mandatory (Y/N)
Field Type
Remarks,
if any for IT vendor
Auto-populated from
Pre-operation
CAF (Y/N)
Status Items Manufactured
Installed capacity/ turnover
In units
Value in Rs.
New/ Existing
Expansion/ Diversification
% increase of
capacity proposed under Expansion/ Diversification Project
Y
Table
mentioned to be
included
6.2 Fixed Capital Investments
Nature of Assets
Existing unit
Expansion /Diversification project
Total % increase under Expansion/ Diversificati
on Project
Land
Building
Plant
and Machinery
Others
Total
Y
Table mentioned to be included
Partially
6.3 Means of Finance (in Rs.)
i Equity from Promoters/Partners/Shareholders N Numeric
ii Term Loan N Numeric
iii Hire Purchase N Numeric
iv Leasing N Numeric
v Public Issue N Numeric
Functional Specification Document
702
Sl No
Field Mandatory (Y/N)
Field Type
Remarks,
if any for IT vendor
Auto-populated from
Pre-operation
CAF (Y/N)
vi Preferential Issue N Numeric
vii Others N Numeric
Total N
To be
auto-calculated
6.4 Details of Term Loan sanctioned and availed
a. Name of Bank/ Financial Institution N Character
b. Type of Loan N Character
c. Loan Sanction Number N As per format
d. Loan Sanction Date N Date selection
e. Term Loan Sanctioned (in Rs.) N Numeric
f. Term Loan released (in Rs.) N Numeric
g. Repayment period (in years) N Numeric
h. Rate of Interest (in %) N Numeric
7 Date of commencement of commercial production
7.1 Original Project Y Date selection
7.2 On technology upgradation/ Modernization Y Date selection
8 Details of Subsidy Claimed in Rs. Y
Table mentioned to be included
Period Rate
of Interest
(in %)
Inter
est accrued (in
Rs.)
Inter
est (in Rs.)
Principal
Dues accrued (in Rs.)
Princi
pal Dues Paid
(in Rs.)
Amount of
Interest subsidy
eligible at
3% (in Rs.)
Fro
m
To
Functional Specification Document
703
Checklist of Supporting Documents S. No. Document Mandatory
1 Copy of Udyog Aadhaar Memorandum Yes
2 Copy of Loan Sanction letter from the Bank / Financial Institution Yes
3 Certificate from the Bank for the interest claim for each quarter (during subsidy claim) Yes
Process Workflow
Functional Specification Document
704
3.20 Renewal of Trade License from Commissionerate of Municipal Administration
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre/Post-Operation CAF
(Yes/No)
License No.* Y Alpha Numeric The fields will be auto-filled
Name of the ULB Y Dropdown Select from the list of ULBs Y
1 Applicant Name
1.1 Salutation Y Dropdown Select from Mr./Dr./Miss/ Mrs./Prof.
1.2 First Name Y Character Y
1.3 Middle Name N Character
1.4 Last Name N Character
2 Guardian Name
2.1 Applicant Guardian Type N Dropdown Select from Father/Mother /Husband
2.2 Salutation Y Dropdown Select from Mr./Dr./Miss/
Mrs./Prof.
2.3 First Name Y Character
2.4 Middle Name N Character
2.5 Last Name N Character
3 Applicant Address
3.1 Pincode Y Numeric
3.2 Area Y Character
3.3 Street Y Alpha Numeric
3.4 Town/City N Character
3.5 Door No. Y Alpha Numeric
3.6 Apartment N Alpha Numeric
4 Applicant Additional Information
4.1 Applicant Age Y Numeric Number should be in the range of 20 to 70.
4.2 Email ID N Alpha Numeric Y
4.3 Applicant Mobile Number Y Numeric Y
Functional Specification Document
705
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre/Post-Operation CAF
(Yes/No)
4.4 Applicant Photo N Provision for applicant to upload photo of max size 100 kb in in jpg format
5 Trade Address
5.1 Area Y Character
5.2 Pincode Y Numeric
5.3 Locality Y Dropdown Select from the list of localities
in the area response in 5.1
5.4 Street Y Alpha Numeric
5.5 Door Number Y Alpha Numeric Select from the list of localities in the locality response in 5.3
5.6 Ward Y Alpha Numeric Select from the list of localities in the area responses in 5.4
5.7 Zone N Alpha Numeric
5.8 Land Mark N Alpha Numeric
5.9 Machinery capacity greater than equal to 5 HP
Y Dropdown Select Yes/No
6 Trade List
6.1 All multiple entries on the following fields
Trade Name Y Dropdown Select from the list of trades (from CMA)
Unit Value N Alpha Numeric
Sub-Trade Description N Alpha Numeric
No. of Units N Numeric
7 Building Owner Details
7.1 Applicant and Building Owner
same? Y Choose Yes or No
If No,
Building Owner Name-Salutation Y Dropdown Select from Mr./Dr./Miss/ Mrs./Prof.
Building Owner Name-First name Y Character
Building Owner Name-Middle Name N Character
Building Owner Name-Last name N Character
Functional Specification Document
706
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre/Post-Operation CAF
(Yes/No)
Building Owner Address Detail
a. Pincode Y Numeric
b. Area Y Character
c. Locality Y Dropdown
d. Street Y Alpha Numeric
e. Door No. Y Alpha Numeric
f. Apartment N Alpha Numeric
7.2 Additional Trade Detail
Trade Usage Y Choose Business or Trade
Business Name Y Alpha Numeric
Functional Specification Document
707
Work Flow
Procedure for Renewal of Trade LicenseProcess Title: Renewal of Trade License
Process Map: Municipality/Corporation
Sanitary
Inspecto
r (S
I)Applicant
Medic
al H
ealth O
ffic
er
(Zone in
Corp
ora
tion)
Sanitary
Offic
er
(SO
)
Assis
tant
Com
mis
sio
ner
(AC-z
one in
corp
ora
tion)/
com
mis
sio
ner
START
Fill online form
Upload Documents
Provide clarification to Queries
SMS Alert to SI
Unique License Code No.
End
Pay feesReceives
comments
SMS Alert to SISubmit the
application
Scrutinize the application and
documents
Allot inspection dateSMS/email
Alert to Applicant
Visit site and prepare inspection
report
Any clarifications required?
YesRaise
Queries
No
SMS/email Alert to
Applicant
Specify fee details determined by
Council
Forward file and inspection report to
MHO/SO
Verifies file and inspection report
Another Inspection required?
Allot inspection
date
Visit site and provide
comments
Yes
Any clarification from SI?
No
Forward the file with
comments
Yes
Reply and Forward
Forward file and inspection report to AC/Commissioner
No
Verifies file and inspection report
SMS/email Alert to
Applicant
Any clarification
from MHO/SO?No
Approval case?
Forward the file with
comments
Reply and Forward
Yes
Issue fee demand notice
YesSMS/email
Alert to Applicant
Reject
No
Obtain renewal
trade license certificate
SMS Alert to
Applicant
Renewal License
Certificate
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
708
Fee Basis
• The trade license renewal fees varies across the Corporations and Municipalities which are calculated based on the nature of industries/trade and
Horsepower.
Functional Specification Document
709
3.21 Company Tax- New registration from Greater Chennai Corporation
Online Application Form
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
1 Company
1.1 Name of the Company Y Alpha Numeric Y
1.2 Old Company Tax No. N Numeric
1.3 Existing PTNAN N Numeric
1.4 New Door No. Y Numeric Y
1.5 Old Door No. Y Numeric
1.6 Name of the Building N Alpha Numeric
1.7 Property ID N Numeric
1.8 Nature of Trade Y Dropdown Options in dropdown: Trade,
Temporary, Permanent, 3083
1.9 GIS Survey Y Character Circle to choose between Yes and No
1.10 Reference No. Y Numeric
2 Location Details
2.1 Zone Y Dropdown Options in dropdown: List of Zones in
Greater Chennai Corporation (NO1 to N15)
Y
2.2 Division Y Dropdown Options in dropdown: List of Divisions
under the zone selected in the previous tab
Y
2.3 Area Y Dropdown Options in dropdown: List of Areas under the Division and Zone selected in the previous tab
Y
2.4 Location Y Dropdown Options in dropdown: List of Locations under the Division, Zone and Area selected in the previous tab
Y
2.5 Street Y Dropdown Options in dropdown: List of Streets under the Division, Zone, Area and
Location selected in the previous tab
Y
2.6 Pin Code Y Numeric Only 6 numbers
3 Remitter Details
3.1 Drawing Officer/ Contact person
Y Character
3.2 Contact number N Numeric Y
Functional Specification Document
710
Sl No Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment CAF
(Yes/No)
4 Other Details
4.1 Location of head office outside Chennai
N Checkbox On checking the box, a new tab opens subsequently to provide “Address of
Head office” which is to be mandatorily filled up
4.2 Address of Head Office Y Alpha Numeric
4.3 Remarks N Alpha Numeric
5 Assessment Details
5.1 Date of Commencement N Numeric Pop up Calendar option to give date in the form dd/mm/yyyy
5.2 Date of enrolment Y Numeric Pop up Calendar option to give date in
the form dd/mm/yyyy
5.3 Paid-Up Capital Y Numeric
5.4 Half Yearly Tax Due Y Numeric
5.5 Effective From Y Dropdown Options in dropdown: II/19-20, I/19-20, II/18-19, I/18-19….so on till II/92-93, I/92-93
Checklist of Supporting Documents S.
No. Document Mandatory (Y/N)
1 Company Registration Certificate Y
2 Capital payment certificate Y
Functional Specification Document
711
Process Workflow
Procedure for obtaining new company tax registration
Assis
tant
Applicant
Lic
ense I
nspecto
r (L
I)Assis
tant
Revenue
Off
icer-
Zonal (A
RO
)
START
Fill online form
Upload the required supporting documents
SMS Alert to Applicant & Assistant
Submit the application
Scrutinize the Application, and
Documents
Any clarifications required?
Yes
Forward application to LI
No
Provide clarification to Queries
Conduct inspection
Prepare inspection report and submit
SMS Alert to Applicant
EndReceive
Certificate
Receive reasons
Raise Queries
SMS Alert to
Assistant
Review file
SMS Alert to Applicant
Forward application and report to ARO
Review File and inspection report
Approval Case ?
Yes
No
Record reason and Reject
Approve
Registration Certfiicate
SMS Alert to Applicant
SMS Alert to Applicant
Inspect 10% of the applications.
Process similar to the earlier one.
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Functional Specification Document
712
3.22 Name Transfer of Property from Greater Chennai Corporation
Online Application Form
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
1 Applicant Details
1.1 Service Category Y Dropdown Options in dropdown: Property Tax
1.2 Service Y Dropdown Options in dropdown: New Case, Modify Property, Name Transfer [Form 9], Final Notice [Form 10], Special Building, Super Structure (Encroachment), Amalgamation, Subdivision, Demolition and
Reconstruction, Revision Objection
1.3 Application Date N Numeric Present date to be automatically displayed
1.4 Reference No. Y Numeric
1.5 Applicant Name N Character
1.6 Zone N Character
1.7 Ward N Character
1.8 Area N Character
1.9 Locality N Character
1.10 Street N Character
1.11 Applicant Father/ Spouse Name N Character
1.12 Applicant Address Y Character
1.13 Pin code N Numeric
1.14 Email N Character
1.15 Mobile No. Y Numeric
1.16 Assessment due to Y Character Checklist with options: GIS
survey, Regular Inspection, Citizen Request
1.17 Reference No. Y Numeric
2 Check List
2.1 Attested Copy of Encumbrance Certificate N Dropdown Options in dropdown: Yes, No, NA
2.2 Attested copy of patta N Dropdown Options in dropdown: Yes, No, NA
Functional Specification Document
713
Sl No
Field Mandatory
(Y/N)
Field Type (character/Numeric/
Alpha Numeric /
Dropdown)
Remarks, if any for IT vendor
Auto Populated from Pre-
establishment
CAF (Yes/No)
2.3 Attested copy of title deed (Sale deed, Gift deed, settlement deed etc.)
N Dropdown Options in dropdown: Yes, No, NA
2.4 Copy of building permission N Dropdown Options in dropdown: Yes, No, NA
2.5 Copy of property tax payment receipt (upto date) in case of demolition and reconstruction
N Dropdown Options in dropdown: Yes, No, NA
2.6 NOC from the land owner in the case of lease land
N Dropdown Options in dropdown: Yes, No, NA
2.7 Rate per function in the case of Kalyana Mandapam
N Dropdown Options in dropdown: Yes, No, NA
2.8 Representation of applicant in Form II N Dropdown Options in dropdown: Yes, No, NA
2.9 Representation of applicant or Form 6 N Dropdown Options in dropdown: Yes, No, NA
2.10 Room tariff in the case of Hotel and lodging houses
N Dropdown Options in dropdown: Yes, No, NA
2.11 Room/Bed tariff in the case of Hospitals N Dropdown Options in dropdown: Yes, No, NA
2.12 Seat tariff in the case of Cinema Theatre N Dropdown Options in dropdown: Yes, No, NA
2.13 Sworn affidavit from Notary public N Dropdown Options in dropdown: Yes, No, NA
2.14 Any other copy of documents required N Dropdown Options in dropdown: Yes, No, NA
2.15 Attested copy of title deed(Sale deed, Gift deed, settlement deed, probated will etc.,)
N Dropdown Options in dropdown: Yes, No, NA
2.16 Copy of receipt for upto date payment of property tax with arrears if any,
N Dropdown Options in dropdown: Yes, No, NA
2.17 Copy of the death certificate in the case of
inheritance
N Dropdown Options in dropdown: Yes, No, NA
2.18 D.D. for Rs.50/- in the case of failure to give notice of transfer of title within the time stipulated (before 3 months from the date of registration, before 12 months in
the case of inheritance).
N Dropdown Options in dropdown: Yes, No, NA
2.19 Duly filled in Application form in Form 9, N Dropdown Options in dropdown: Yes, No, NA
2.20 Encumbrance certificate for the property registered before 10 years and above,
N Dropdown Options in dropdown: Yes, No, NA
2.21 Legal heir certificate from Taluk Tahsildar concerned in the case of transfer by inheritance.
N Dropdown Options in dropdown: Yes, No, NA
Functional Specification Document
714
Checklist of Supporting Documents S. No. Document
1 Attested Copy of Encumbrance Certificate
2 Attested copy of patta
3 Attested copy of title deed (Sale deed, Gift deed, settlement deed etc.)
4 Copy of building permission
5 Copy of property tax payment receipt (upto date) in case of demolition and reconstruction
6 NOC from the land owner in the case of lease land
7 Rate per function in the case of Kalyana Mandapam
8 Representation of applicant in Form II
9 Representation of applicant or Form 6
10 Room tariff in the case of Hotel and lodging houses
11 Room/Bed tariff in the case of Hospitals
12 Seat tariff in the case of Cinema Theatre
13 Sworn affidavit from Notary public
14 Any other copy of documents required
15 Attested copy of title deed(Sale deed, Gift deed, settlement deed, probated will etc.,)
16 Copy of receipt for upto date payment of property tax with arrears if any,
17 Copy of the death certificate in the case of inheritance
18 D.D. for Rs.50/- in the case of failure to give notice of transfer of title within the time stipulated (before 3 months from the date of
registration, before 12 months in the case of inheritance).
19 Duly filled in Application form in Form 9,
20 Encumbrance certificate for the property registered before 10 years and above,
21 Legal heir certificate from Taluk Tahsildar concerned in the case of transfer by inheritance.
Annexure: Functional Specification Document
715
Process Work Flow
Procedure for obtaining Name Transfer of Property
Assis
tant
Applicant
Assessor
Additio
nal R
evenue
Off
icer
(AR
O)
START
Fill online form
Upload the required supporting documents
SMS Alert to Applicant & Assistant
Submit the application
Scrutinize the Application, and
Documents
Any clarifications required?
Yes
Forward application to
Assessor
No
Provide clarification to Queries
Conduct inspection
Prepare inspection report and submit
SMS Alert to Applicant
EndReceive Order
Receive reasons
Raise Queries
SMS Alert to
Assistant
Review file
SMS Alert to Applicant
Forward application and report to ARO
Review File and inspection report
Approval Case ?
Yes
No
Record reason and Reject
Approve
Transfer Order
SMS Alert to Applicant
SMS Alert to Applicant
Inspect 10% of the applications.
Process similar to the earlier one.
Legend
Offline
Online – Department system
Online – Single Window Portal (SWP)
Annexure: Functional Specification Document
716
4. Draft Procedure for Deemed Approval
❖ Applicant furnishes all clarifications/documents for the queries raised by the Competent
Authority
❖ Single Window Portal generates reminder with a unique system generated number and
date to the concerned Competent Authorities in the name of the Nodal Agency ( Format-
1)
❖ The Concerned Competent Authorities have failed to pass final orders within the time limit
stipulated in the Tamil Nadu Business Facilitation Rules, 2017 and the system generates a
list of clearances which fall under deemed category with a unique system generated
number and date (Format-2)
❖ The Nodal Agency convenes the meeting of the respective committee constituted under the
Tamil Nadu Business Facilitation Rules, 2017 seeking their concurrence for providing
deemed approval for the system generated list of clearances falling under deemed approval
❖ The Nodal Agency enters the resolution no and date of the respective committee meeting
through the Single Window Portal and permission is accorded with a unique system
generated deemed approval number and date for the generation of deemed approval
(Format-3)
❖ The Applicant logs into the portal and can view, download the system generated deemed
approval as per template in Format -3. However this approval format shall have the caption
as “Deemed Approval issued under section 12 read with rule 13 of the Tamil Nadu
Business Facilitation Act and Rules, 2017-18”
❖ This is also a system generated deemed approval, with the only difference that deemed
approval may not get generated on the next day of the date of expiry of the timelimit and
shall be valid till the statutory approval is issued by the concerned Competent Authority
❖ The concerned Competent Authority shall take simultaneous action for passing final orders
and the orders so passed shall be generated through the system clearly stating the deemed
approval no. & date also.
Annexure: Functional Specification Document
717
Format-1
Reminder to avoid deemed approval
No:WN001 Date:
(This is a system generated letter addressed to each of the concerned Competent Authorities, 7 days
prior to the expiry of the time limit fixed for the clearances in Annexure-2.1 of the Tamil Nadu Business Facilitation Rules, 2017)
To
(Designation & address of the Competent Authority)
-------------------------
--------------------------
----------------------------
Dear Sir/Madam,
It is hereby informed that the time limit in respect of clearances for the following applications submitted to the respective competent authorities through the single window portal shall expire on the date mentioned in column 9 and that the applicant has answered all the queries raised, if any. As only a final order is awaited, the Competent Authority is hereby requested to bestow his/her personal attention and ensure that prompt action is taken to issue final orders on these applications
on or before the date shown in column 9.
Sl.No
ID. NO
Name of the Clearance
Date of receipt of application by
the C.A
Queries raised by the C.A (Yes or No)
Date on which Queries Raised
Queries answered by the applicant (Yes or
No)
Date on which queries answered by
Applicant
Date within which clearance should
be given by the CA
Self certification has been furnishe
d (Yes or No)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
1
2
3
4
In case the final orders are not passed on the above clearances within the timeline specified in column 9 of the above table, the concerned nodal agency shall issue deemed approval to the applicant through the Single Window Portal after obtaining concurrence of the respective committee as stated in rule 13 of the Tamil Nadu Business Facilitation Rules, 2017.
Name & designation of concerned person in Nodal Agency
Annexure: Functional Specification Document
718
Format-2
List of clearances falling under “Deemed Approval “ under section 12 read with rule 13
of the Tamil Nadu Business Facilitation Rules,2017.
No:LCFDA001 Date:
The following is the list of clearance falling under “deemed approval” under section 12 read with
rule 13 of the Tamil Nadu Business Facilitation Rules, 2017.
Sl.No Name of the Applicant ID. NO Name of the Clearance
(1) (2) (3)
1
2
3
4
The concerned nodal agency shall convene a meeting of the respective committee seeking their
concurrence for the issue of deemed approvals for the above clearances.
Name & designation of concerned person in Nodal
Agency
Annexure: Functional Specification Document
719
Format-3
Deemed Approval issued by the nodal Agency as per rule 13 of the Tamil Nadu Business
Facilitation Rules, 2017.
Deemed Approval no: DA001 Date:
a) The final orders in respect of the application submitted by M/s--------------------------------
-- to the respective Competent Authorities through the Single Window Portal for the following clearances on the dates mentioned against each have not been passed within the time limit specified in Annexure-2.1 of the Tamil Nadu Business Facilitation Rules, 2017.
Sl.No
ID. NO
Name of the Cleara
nce
Date of receipt of
application by
the C.A
Queries raised by the C.A
(Yes or No)
Date on which
Queries Raised
Queries answered by the
applicant (Yes or
No)
Date on which queries
answered by
Applicant
Date within which
clearance should
be given by the CA
Self certification has
been furnishe
d (Yes or No)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
1
2
3
4
b) It is seen from the records available in the Single Window Portal that
i) there is nothing pending from the applicant side as shown in column 8 of the above
ii) the applicant has furnished the self-certification in the format specified in Annexure-5 of the
Tamil Nadu Business Facilitation Rules, 2017 as shown in column 10 above iii) The Competent authority has not passed the final orders even after the receipt of the
Reminder Notice dated ---------------, on or before the expiry of the time limit as stated in col.9 of the above table,
c) Hence, the clearance(s) sought by M/s----------------------------- was placed before the State Single window Committee meeting held on------------------------ and the committee has given the
concurrence to the Nodal Agency vide resolution no.---- dated----------------for the issue of the deemed approval for the above clearances
d) Accordingly the Nodal Agency permits the applicant to get the system generated deemed approval through the Single Window Portal
Date: Name & designation of concerned person in Nodal
Agency
Annexure: Functional Specification Document
720
5. Single Window Processing Fee
The fees payable by an applicant (Large Enterprise) to Guidance at the time of submission of CAF
is given below:
Investment Limits of Projects Fees payable to Guidance
Projects with investment more than Rs.10
crores and up to Rs.50 crores
Rs 3,00,000
Projects with investment more than Rs.50
crores and up to Rs.100 crores.
Rs 5,00,000
Projects with investment more than
Rs.100 crores and up to Rs.300 crores.
Rs 10,00,000
Projects with investment more than
Rs.300 crores and up to Rs.1000 crores.
Rs 15,00,000
Projects with investment above Rs.1000
crores.
Rs 20,00,000
Note: Investments include the Eligible Fixed Assets as defined in Tamil Nadu Industrial Policy
2014.
top related