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FRANKLIN COUNTY BOARD OF COUNTY COMMISSIONERS

REGULAR MEETING

FRANKLIN COUNTY COURTHOUSE ANNEX

APRIL 2, 2013

9:00 AM

AGENDAhe Board of County Commissioners asks that all cell phones are turned off or placed on silent (vibrate) mode. If you would like to

omment on any matter, when recognized by the Chairman, state your name, sign the speaker log, and please adhere to the 3 min ute

ime limit. If you plan on distributing any handouts (information) to the Commission, please provide a copy to the Clerk for the officia

ecords.

9:00 A.M. Call to Order

Prayer and Pledge

Approval of the Minutes

Payment of County Bills

9:05 AM Dixie Partington- Capital City to Sea Loop Bike Trail Update

9:15 A.M. Department Supervisor Report

Hubert Chipman Superintendent of Public Works

Fonda Davis Solid Waste Director

Nikki Millender- Parks & Recreation

Pam Brownell- Emergency Management Director

Bill Mahan County Extension Director

10:00 A.M. OpenRFQs for Contractual Services for Emergency Management Office

10:15 A.M. Marcia Johnson- Clerk of Courts

10:30 A.M. Alan Pierce- Director of Administrative Service

10:45 A.M. T. Michael Shuler- County Attorney Report

11:00 A.M. Commissioners & Public Comments

11:15 A.M. Adjourn

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Franklin County Road DepartmentReport to Board of County CommissionersApril 2, 2013Summary of Material Hauled and Work Performed by District270 cubic yards of Ditch Dirt

Two 12 x 20 Black Plastic Culvert Pipe

Two 18 x 20 Black Plastic Culvert Pipe

36 cubic yards of Black Dirt

36 cubic yards of Lime rock18 cubic yards of Milled Asphalt

18 cubic yards of Sand

18 cubic yards of Whole Shells

Box Drag, installed culverts, cleaned out culverts, dug out ditches, repaired roads, cut bushes back from right of ways, rake

oads, cut grass in ditches, cleaned bike path, flagged traffic, cleaned ditches, graded roads, picked up litter and sign maintenance.

11 cubic yards of Debris

9 cubic yards of tree limbs

18 cubic yards of #89 Shell

36 cubic yards of Black Dirt

6 Geoweb Erosion Panels 8ft x19 ft. x 6

54 cubic yards of Lime rock

8 cubic yards of milled asphalt

36 cubic yards of Mixed dirt and lime rock

24 cubic yards of Rebar

56.4 tons of Rip Rap

Box drag, cleaned cemetery, cleaned out ditches, cut grass in ditches, installed culverts, cleaned out culverts, cut grass alon

ounty right of ways, filled in pot holes, repaired driveways, graded roads, picked up litter, sign maintenance and trimmed trees overhanging

oads.

9 cubic yards of Debris

9 cubic yards of Black Dirt

Box drag, sign maintenance, weed eat around signs, culverts and mailboxes.

27 cubic yards of Black Dirt

31 cubic yards of Debris

4.5 cubic yards of tree limbs

27 cubic yards of Black Dirt

9 cubic yards of Milled Asphalt

Cleaned out culverts, cut grass in ditches, weed eat and cut grass around signs and culverts, cut and removed trees from rig

f ways, graded roads, picked up litter, filled in pot holes, trimmed trees overhanging roads and sign maintenance.

28 cubic yards of Debris

27 cubic yards of Black Dirt

18 cubic yards of mixed dirt and Lime rock

162 cubic yards of Sand

Removed beaver dam, box drag, cleaned out culverts, installed culverts, cut grass along county right of ways, filled in

oles, graded roads, picked up litter and sign maintenance.

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FRANKLIN COUNTY DEPARTMENT OFSolid Waste & Recycling Animal Control

210 State Road 65Eastpoint, Florida 32328

Tel.: 850-670-8167

Fax: 850-670-5716

Email: fcswd@fairpoint.net

DIRECTORS REPORTFOR: The Franklin County Board of County CommissionersDATE: April 2, 2013TIME: 9:00 A.M.

SUBJECT(S):

Right-of-Way Debris Pickup / Recycle Material Hauled March 13th March 27th

FOR BOARD INFORMATION:MARCH 13thMARCH 27th

RIGHTOFWAY DEBRIS PICKUP

Apalachicola Eastpoint St George Island Carrabelle Lanark Alligator Point187 TONS 65.04 TONS 15.46 TONS 5.45 TONS 11.94 TONS 0 TONS

RECYCLE MATERIAL HAULED

Apalachicola Eastpoint St George

Island

Carrabelle Lanark Alligator

Point

St Jam

Cardboard 4.83 TONS 6.27 TONS 5.75 TONS 1.36 TONS .26 TONS 0 TONS 0 TON

Plastic,Paper,

Glass,

Aluminum

3.24 TONS 0.7 TONS 4.26 TONS 1.94 TONS 1.10 TONS 1.72 TONS .26 TO

REQUESTED ACTION: None

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28 Airport Road

Apalachicola, Florida 32320(850) 653-8977, Fax (850) 653-3643

Em3frank@gtcom.net

Report to Board of County Commissioners

Date: April 02, 2013

Action Items: Opening the Request for Qualifications (RFQ) for contractual services for the Emergency Managemeoffice. Recommend creating a 3 member committee to review and make a recommendation to the Board on the RFQ

or contractual service contractors. The 3 members would be Alan Pierce, Michael Shuler, and Pamela Brownell.

The Management Experts Emergency Disaster Strategies, LLC

nformation Items:

1. Joyce Durham conducted an outreach program for the ABC School and the Franklin County k-12 schools thgraders on March 20

thand 21

st, 2013 to teach the importance of a having a disaster plan.

2. The Management Experts, the counties training contractor, conducted a training workshop at the ABC Schooon March 26, 2013 on school shootings. We met with the Hospital and EMS to start looking for a scenario fo

full functional exercise.

3. April 5, 2013 I will be attending the Volunteers Active in Disasters scheduled for 10:00am-noon at theANERR facility.

Sincerely,

Pamela Brownell

Pamela Brownell

Director

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Franklin UF/IFAS Extension

66- 4th

Street, Apalachicola, FL 32320-1755

50-653-9337/bmahan@ufl.edu

MEMORANDUMO: The Franklin County Board of County Commissioners

ROM: Bill Mahan, Franklin/UF - IFAS Extension Director BillUBJECT: April 2, 2013, BCC Extension Update Report

ranklin - UF IFAS Updates

) Sustaining Economies and Natural Resources in a Changing WorldI am not at todays Board Meeting because I am attending andpresenting a poster at the Sustaining Economies and Natural Resources in a Changing World Conference in Gainesville. The post er I a

presenting highlights some of the work being done in Franklin County in the areas of emergency management, community resiliency

Bay management.

) FDOT/Transfield Services Memorandum Approximately two-years ago the County directed me to meet with Transfield Servicesrepresentatives developed a plan to use herbicides to help maintain the condition of the paved road shoulders along FDOT right-of-w

in Franklin County. Recently, I was contacted by Eric Butler with Transfield, who reported that FDOT has requested that we develop

more formal written agreement for the limited use of herbicides in Franklin County. Eric and I met and presented memorandum writ

This memo has been reviewed and approved by FDOT and Transfield Services. Decision of the Board?) Mark Berrigan RetirementOn March 31st, Mark Berrigan retired from the FL Department of Ag & Consumer Services. In the near

future he plans to start an aquaculture and oyster restoration company.4) Shellfish Harvester Certification Education Program On March 25th, I presented a partial draft of the Shellfish Harvester Certificatio

Education Program to the members of SMARRT to get their feedback. The draft was well received by the members and they made a

number of suggestions on improving the presentation. Many of the recommendations made by the SMARRT members are already b

incorporated into the educational program.

) FDACS Oyster Dealer Education Planning Meeting On March 22nd, I attended a Shellfish Dealer Certification Education Meeting wDACS in Tallahassee. During the meeting is we discussed the new National Shellfish Sanitation Program requirements that all shellfish

dealers receive two-hours of continuing education every two years. Currently the planning team is reviewing options for teaching t

program either as a one-hour segment during a plants annual recertification and/or breaking the educational part up into smaller

modules that are delivered through the year during a plants quarterly inspections. ) 4-H Tropicana Public Speaking ContestIt is that time of the year again for our annual public speaking program for 4th, 5th & 6th grad

We are contacting the schools and getting the educational materials ready!

L Fish & Wildlife Commission (FWC)

) April 1st, Some Groupers Open, Spiny Lobster ClosedAs of April 1st, several species of Gulf of Mexico grouper are back on the dinnefor recreational anglers in state waters. It also means the spiny lobster season is closed.

The Gulf of Mexico grouper species that opened to harvest in state waters include red, black, yellowfin, yellowmouth, rock hind, red

and scamp. This harvest season will remain open through Jan. 31.

The spiny lobster recreational and commercial season closed to harvest in state waters April 1 and will reopen on August 6th

. The two

day sport season will be July 25th

and 26th

.

) Gulf of Mexico Gag Grouper Opened in Four Counties on April 1stGulf of Mexico gag grouper opened to harvest April 1 in state waoff the following four counties only: Franklin, Wakulla, Jefferson and Taylor, including all waters of the Steinhatchee River, ApalachicoBay and Indian Pass. This season will remain open through June 30

th. On July 1

st, gag grouper will open to recreational harvest in the

of Gulf state waters (not including Monroe, Franklin, Wakulla, Jefferson and Taylor) and close on Dec. 3. The season in Gulf of Mexico

federal waters also opens July 1 and will close when the annual catch target is projected to be met, which is expected to be sometim

between Nov. 11 and Dec. 3.

Anglers harvesting Gulf grouper must use circle hooks when fishing with natural baits and have dehooking devices and venting tools

aboard their boats. Use of these devices helps increase the chance of survival for a fish that is caught and released.

) Lionfish Control Month - The lionfish have invaded FL waters, and the FWC wants the public to join itsLionfishControl Team for the month of April. This nonnative, invasive species has rapidly spread in state waters agreat potential to negatively impact Floridas reefs and wildlife. These fish not only prey on native species,

they also compete for food with economically important species such as grouper and snapper, and they ca

disrupt the balance of native populations, ultimately causing a cascade effect that can alter habitats.Learn more about lionfish at MyFWC.com/Nonnatives; click on Marine Life.

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Gulf of Mexico Fishery Management Council (GMFMC)

0)Gulf of Mexico Fishery Management Council to Meet in Gulfport, MississippiThe GMFMC will meet April 15 - 18, 2013, at theCourtyard Marriott, 1600 East Beach Boulevard in Gulfport, Mississippi. After spending most of Monday in closed session to make

appointments to the Science Committees and Advisory Panels, the Council Committees will convene Monday afternoon beginning at

2:30. The full Council will convene at 1:30 pm Wednesday and is expected to adjourn by 4:30 pm Thursday.

For a copy of the detailed agenda, or to watch the meeting live, please visit

http://gulfcouncil.org/council_meetings/index.php; or call 888-833-1844. Briefing book materials can be downloaded from the Coun

FTP site at http://ftp.gulfcouncil.org/?user=anonymous.1)Reminder: Gulf Grouper Recreational Season Opened April 1, 2013 The GMFMC reminds anglers that the recreational harvest of

shallow-water groupers - except for gag reopened April 1 in the federal waters of the Gulf of Mexico. The annual February 1 - Marc

closure of Gulf recreational shallow-water groupers includes gag, black, red, yellowfin, scamp, and yellowmouth. Note: the gag

recreational season remains closed. Gag will open July 1. The proposed closing date, if approved by the Department of Commerce, is

expected to be between November 11 and December 3. Size limits and bag limits (22" and 2/person) for gag have not changed. Fede

regulations can change frequently. To download the latest regulations, visit:http://www.gulfcouncil.org/fishing_regulations/index.p

or call 813-348-1630 to request a copy. You may also download our free fishing regulations App for Android or iPhone by visiting the

Apple Store or Android Market.

NOAA National Marine Fisheries Service (NMFS)

2)NOAA Publishes an Emergency Red Snapper Season Rule - On March 25, 2013, a temporary emergency rule was published in theFederal Register that gives NOAA Fisheries the authority to set separate closure dates for the recreational red snapper season in fedewaters off individual Gulf of Mexico states. The closure dates will depend on whether state regulations are consistent with f ederal

regulations for the recreational red snapper season length or bag limit. This action was requested by the Gulf of Mexico Fishery

Management Council at their February meeting to provide a fairer and more equitable distribution of recreational red snapper fishin

opportunities among anglers in all the Gulf of Mexico states.

If all Gulf States implement consistent regulations, the 2013 recreational season would be 28 days. However, Texas, Louisiana, and

Florida have indicated they will implement inconsistent red snapper regulations for their state. Therefore, without this emergency ru

the 2013 federal season would be reduced to 22 days to compensate for that additional expected harvest.

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HOSPITAL CEO REPORT

Board of County Commissioners

April 2, 2013

1. HER the electronic health record evaluation has been narrowed down to three vendors which areRazor Insights, Healthland and CSS with bids as follows:

Vendor Purchase $ 10 yr Maint. $ Total $

CSS $450,000 $1,267,627 $1,717,627

Razor Insights $900,000 $1,650,000 $2,550,000

Healthland $670,320 $1,499,716 $2,170,036

On-site demonstrations have been scheduled for March 26, 2013(completed with Healthland), April 2,

2013 and April 11, 2013.

2. The Franklin County Health Department has agreed to allow Weems Memorial Hospital theopportunity to provide financial counseling to families and children at the Health Department in lieuof the prior agency from Sacred Heart. Ginny, Steve and Debbie have been working with David Walker

from the CHD to begin our presence there after March 29th.

3. Controller Position - Steve Lanier has resigned his position as Controller effective April 19, 2013 to takeanother position locally. We will begin the process of advertising this position as soon as possible.

More information will be available in the near future on specifics after consultation with the Hospital

Board. On behalf of the hospital, the Board of Directors and I extend our thanks to Steve and

recognize him for his dedication and effort on behalf of Weems Memorial during his tenure here. We

wish him the best in his endeavors and know that he will be successful in his new position.

4. Dr. Spurgeon - I have been in discussions with Dr. Steve Spurgeon to aid in promoting the hospitalsRehab Care program that has previously been referred to as the swing bed program. Hopefully,

negotiations based upon Hospital Board direction will be completed in April allowing presentation to

the Board of County Commissioners in early May.

5. Debt Service Coverage Report - Adams consulting group should have a draft capital debt service reportavailable within the next week or two. The hospital valuation study in order to comply with HB711 has

been completed and materials are being gathered for public and board presentations. In April, public

meetings will be set up and provided related to HB711 and gain public input into our decision making.

6. Marketing - We are currently working on a comprehensive market program for the hospital topromote not only our services offered but also to improve public perception and promote our

employees and service excellence.7. Health Insurance - We are currently evaluating our options for health insurance and will advise the

board in the future as to the selected options. At the time of writing this document, a health plan has

been selected allowing employees to obtain healthcare insurance with the premium being paid by the

hospital. Two options are available for upgrades to health plans with lower out of pocket expenses.

These upgrades require additional premiums to be paid by staff.

8. Fire doors On March 27 & 28, 2013, the fire door previously approved for purchase were installed atthe hospital.

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Governing Board of Directors 2013

February 28, 2013

Page 1 of6

Members Present: Tammi Hardy, Chair; Jim Bachrach, Vice-Chair; Duffie Harrison, Secretary; Homer McMillan; Robert Davis;

Deborah Huckeba; Pat Conrad MD

Guests Present: Carl Mahler, TMH Liaison

Staff Present: Steve Lanier, Controller; Ginny Griner, HR/ Med Staff Coordinator; Heather Guidry, Administrative Assistant;

Ray Brownsworth, CEO; Craig Gibson, Plant Operations Director; Becky Gibson, DON

TOPICDISCUSSION

ACTION

Call to Order/ Approval of Minutes

The meeting was called to order by Hardy at 9:00 am. Minutes from the 1/31/2013 regular board meeting were presented for approval.

County Report

No county report available.TMH Report

A conference call is scheduled between Brownsworth and Judy Greenwald, TMHAdministrator of the Ortho-Neuro Service Line. Greenwald has worked closely with

Beth Maige, CHP Network Services Supervisor. Brownsworth, Greenwald, and Maigewill be working together to bring PT services to Weems for CHP enrollees.

After consultation it was determined that the ambulance bad debt could not be chargedto the Medicare Cost Report.

Medical Staff Report

The in-patient census has shown an increase. The physician schedule continues to be achallenge.

Dr. Dietzers medical staff privileges were approved by the medical staff.

Motion made by Harrison toapprove both minutes aspresented, second by Davis.

Motion carried unanimously.

Motion made by McMillan toaccept Dr. Dietzers medicalstaff privileges, second by

Davis. Motion carried

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Governing Board of Directors 2013

February 28, 2013

Page 2 of6

McMillan requested the minutes from the most recent medical staff meeting bepresented, even if they are in draft form only.

CEO ReportFinancial Report

Income Statement ending 1/31/2013 reviewed in detail.o Hospital bad debt accounts in the amount of $289,923.78 are being sent for

collections. The accounts cannot be included on the Medicare Cost Report untilall efforts for collection have been exhausted and the accounts have beenremoved from collections. A new collection agency has been contracted.Brownsworth has requested that Lanier determine which names are consistentlyon the bad debt list. Extra efforts will be made to assist these people withfinancial assistance / Medicaid enrollment.

o LIP and DSH provisions were explained in detail. CAH Financial Indicators Report previously emailed to BOD. Key financial indicators

for WMH, compared with FL and US averages, were reviewed in detail.o Brownsworth discussed his plans to begin reporting on about 10 to 12 financial

indicators. Harrison requested limiting the number of indicators, as too muchinformation would be confusing. McMillan requested established financialgoals. Brownsworth will track and trend a 12 month period, with establishedtargets and the previous years cumulative information included.

Cash collections by location are as follows: 75% hospital, 10% Weems East, 1%Weems West, and 14% ambulance Various marketing ideas were discussed. McMillan recommended contacting the local

radio regarding free public service announcements.

Health care trust fund balance (capital fund): $1,036,718.49 Statistics for January 2013 were reviewed.

o Weems East: 553 patientso Weems West: 137 patientso Ems transports:152 (dry runs 15)

unanimously.

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Governing Board of Directors 2013

February 28, 2013

Page 3 of6

o Physical therapy: 347 encounters (January 2012 had zero PT encounters)Therapy Services

Provision of therapy services was discussed in detail. B. Gibson is promoting the useof therapy services for all patients as needed (observation, acute care, swingbed). She

has consulted with the physicians regarding appropriate patient orders.

Per Brownsworth, after requesting a nonexclusive contract, TMC chose to not continuetheir contract. It will end 3/18/13. The nonexclusive contract was requested to allowadequate therapy coverage as neither TMC nor Apalachicola PT has shown the abilityto provide full coverage.

A swingbed coordinator has been hired, Elizabeth Klein. She is meeting with casemanagement coordinators, planning displays at area festivals, and developing new

marketing materials.

A Medicaid provider number has been received. This will allow for reimbursementfor Medicaid swingbed patients.

Dr. Spurgeon continues to have a strong interest in providing consultative services.Brownsworth and Geri Forbes have discussed the possibility of sharing Dr. Spurgeons

services in an effort to segment the expense.

Patient Satisfaction

Patient Satisfaction Reports were reviewed in detail.o The ER surveys had 27 respondents.o The in-patient surveys had 5 respondents. This low response makes it difficult

to draw a true assessment.o Overall patient satisfaction scores for the previous 3 months were reviewed.o The methods of survey delivery were discussed. Hardy recommended making

the in-patient survey a part of the discharge process. B. Gibson stated that this

has been a consideration due to the consistently low number of respondents.

Comm. Lockley presented a complaint from a community member regarding aphysician. Brownsworth will set an appointment to meet with the family.

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Governing Board of Directors 2013

February 28, 2013

Page 4 of6

Invoice from County for Bailout of DaSee

An invoice from Franklin County was received in relation to a payback request for theDaSee bailout. Brownsworth thought the matter was still being discussed on the BOCC

level. Per Comm. Lockley, Attorney Shuler is currently reviewing the payback request.

Lockley recommends obtaining clarity from Shuler before proceeding with payment.

Per Brownsworth, WMH is currently unable to make any payments.

In consideration that the hospital is county-owned, McMillan feels Shuler is in aconflict when attempting to give guidance on an interdepartmental issue.

Per Brownsworth, the hospital provides 60% uncompensated care, and theoverwhelming services the hospital provides to the county more than offsets this

particularfinancial debt. Last years net positive cash flow was only $67,000.

Per Hardy, she found WMH Finance Committee minutes where Curt Blair gave areport that Michael Shuler had stated that the hospital would not be expected to repay

the DaSee money.

Bachrach recommended Brownsworth take the information to the BOCC at nextweeks meeting.

Davis questioned that if the hospital owed the county then why was the debt notrecorded or booked as an obligation.

Capital Purchase of GI Scope A quote for a GI scope was presented for approval in the amount of $16,410.47 after

$2000 trade in of GI scope that could not be repaired. Request was made that the fundsbe taken from the capital expenditure fund. The scope must be purchased fromOlympus so it will be compatible with the existing system. The scope was approved byDr. Stockwell. Hardy questioned the warranty available for pre-owned equipment.Brownsworth confirmed that the equipment will be under warranty.

Motion to approve purchase ofGI scope made my McMillan,second by Huckeba. Motioncarried unanimously. Quoteand request for capitalexpenditure funds will be takenbefore the BOCC for finalapproval.

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Governing Board of Directors 2013

February 28, 2013

Page 5 of6

CEO Report to Board of Directors

Brownsworth reviewed the CEO Report to Board of Directors in detail.o On 2/12/13 and 2/13/13, ACHA conducted their revisit survey as well as

conducting a federal and state inspection survey. The dietary deficiency fromDecember was removed and the hospital meet standards related to this. By mid-

March, we should have the fire doors installed allowing for the removal of thefinal deficiency. Initially, we were told no new deficiencies were noted,

however during the life safety portion of the inspection, several deficiencieswere noted related to documentation. The deficiencies will be easily resolved.

Brownsworth and Lanier have agreed to create a budget. Davis requested that thebudget be forwarded to the BOD prior to the next regular meeting even if in rough draftform. The budget will be discussed at the next meeting.

McMillan suggested reevaluation of the flexibility available to the hospitals executivelevel for contracts and purchases, with continued maintenance of transparency. Capital

expenditures would continue to require BOD and BOCC approval. Brownsworth willresearch current county policy on signature authority.

Old BusinessEMS Communications

Harrison initiated a discussion regarding the status of the hard-line EMScommunications system. C. Gibson stated that the process to repair deficiencies per

quote has started. The radios have been tested, though the number of radios to replacehas not been established. Radio replacement was not included in the quote.

Harrison discussed the need for all county emergency systems to convert to 800 MHz.Brownsworth states that he and C. Gibson were unable to attend the last EMS

Communications Workgroup due to AHCA survey. C. Gibson will contact MikeRundel to find out the next scheduled quarterly meeting. Brownsworth recommends

consulting with Pam Brownell, EOC Director and researching the options on 800 MHz

usage and possible rental of space on FCSO tower.

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Governing Board of Directors 2013

February 28, 2013

Page 6 of6

Meeting adjourned at 10:48 am.

** A reception was held following the meeting in recognition of the service given from

previous board members; Gayle Dodds, Paul Marxsen, Margie Solomon, Nick Yonclas,

and Stephen Miniat. Paul Marxsen, Margie Solomon, and Nick Yonclas were in

attendance.

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Report to the Board of County CommissionersApril 2, 2013

1- Inform Board that the Clerk and the Finance Office have scheduled a budget workshopfor the Board on Monday, April 22, at 10 AM. The workshop will be in the main

courtroom in the courthouse as Judge Russell is using the annex that week. The focus ofthe workshop will be a discussion by the Board on proposed expenditures for next year.There are no state estimates on revenues yet, and Ms. Skipper, Property Appraiser, hasnot finished her assessment. She is expecting to have her preliminary numbers by June 1,and her estimate at this time is that the county tax base will shrink by 3-5%.

2- Remind the Board that the next regular county commission meeting will be inCarrabelle, starting at 10 AM, on April 16.

3- Inform the Board that the first meeting of the Franklin County RESTORE Counciloccurred last week in Carrabelle. While the Board has created a 13 member council, the

City of Apalachicola has not made an appointment, so of the 12 seats, 10 members madetheir first meeting. The meeting lasted about an hour. Chairman Sanders ran the meetingand the purpose of the meeting was orientation. The Council members received anotebook and a brief introduction to the potential BP funding.

As the Board is aware, there are 3 pots of money associated with the oil spill.There is the local pot, and those are funds that will be reserved specifically for projects inFranklin County. The money in that pot will be held by the US Treasury for projectssubmitted by Franklin County. There is no money in this pot at this time and the USTreasury has not created any guidelines or applications forms. I told the RESTORECouncil that it is my preference that the local council not starting collecting proposalsuntil there is a clear timeline for when money might become available, and what thefederal application process will be. Some communities have created pre-proposal formsand while it is good and beneficial for people to begin thinking about projects it may bemisleading at this time to create expectations that by filling out a form now will somehowput someone in line for money in the future. As an example, Gulf County did create apre-proposal form and they received 80 applications with a total fund request of over$100 Million dollars. Gulf County has since stopped talking about pre-proposals.

The second pot of money is associated with the Gulf Consortium. ChairmanSanders is going to the next Consortium meeting on April 5. Depending on whatinformation she obtains at that meeting we will decide when to have the next RESTORECouncil meeting.

The third pot of money is for projects of Gulf-wide significance and this pot isbeing controlled by the Governor and DEP. It is our expectation that the countysSMARRT team will be putting an application in this pot. The SMARRT team, withassistance from the Univ. of Florida and Ms. Kim Bodine, Gulfcoast Workforce Board, ispreparing the project description and budget. I have been in contact with members of theSMARRT team and it is my expectation that they will be making a presentation to theBoard at the next meeting, or the first meeting in May, with the intention of getting Boardsupport before the application is submitted.

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4- Inform the Board that we have received the first invoice from the Gulf Consortium andin accordance with the Boards request, the first quarter dues were pro-rated. The invoicewill be paid at the next Board meeting.

5- Inform the Board that DACS has provided a packet of information to the Board

regarding two proposed aquaculture leases within Franklin County waters. The Boardhas the opportunity to provide comment to DACS on the proposed leases but the Boarddoes not have any authority to approve or deny the proposed leases.

The first proposal is a modification of two existing clam leases in Alligator Harborfor a Mr. Leo Lovel of Crawfordville. The modification is to allow the existing leaseholder to try and grow oysters on raised platforms within the existing lease. Quotingfrom the cover letter, We request the use of the full water column within the lease area.Currently we are restricted to the use of only six inches from the bottom. Full use of thewater column within the lease will allow us to take advantage of the top twenty-fourinches of water, which is proven to be the most nutrient rich, allowing for a moresustainable and rapid growth for many aquaculture products, and specifically oyster

cultivation at this time.The second proposal is for the lease of 2 acres of bottom directly across from theintersection of SR 65 and US 98. Several years ago DACS surveyed that area and thereused to be PVC pipes identifying corner markers for leases. A Mr. Andy Andrews isgoing to attempt oyster cultivation in that area using soft mesh bags along with somehard bags and possibly bottom planting. Need to do some trial and error methodsaccording to his proposal.

6- Board action to renew the contract between Franklin County and the ARPC for SmallQuantity Generator Verification of hazardous waste. The contract is for $3500, and isbudgeted under professional services. The verification process is required by state law.

7- Board action to approve a Task Order at the Airport for work assessing the drainagesystem to be done by AVCON, the countys airport engineers. The Task Order is for$10,800.00 and DOT grant funds will pay the full amount. After the assessment is donethe Airport Committee will then take recommendations on fixing the drainage system aspart of it has failed. There is some $400,000 already awarded the county to fix thedrainage system at the airport. Board action.

8- Board action on a Resolution of support for Weems Hospital as they are applying foran EMS grant for $106,097 to re-chassis one of the existing ambulances. Weems isapplying for a 90/10 grant, meaning they are asking the state to pay 90% of the cost. Thestate has the ability to agree to pay 90%, or they can cut the state share to either 75/25, or50/50. Franklin County has received funding at all three ratios in the past forambulances.

9- Provide Board with copy of memo Bill Mahan and I are sending to Transfield andDOT outlining in writing the method we recommend for spraying herbicides along stateroads. The Board may recall that over 2 years ago the Transfield asked for someclarification on when and how it could spray herbicides in the county, and the Board

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directed that Mr. Mahan oversee what Transfield was doing. This memo formalizes whatTransfield has been doing these last two years. There are 3 conditions:

1. The herbicide used is the most environmentally friendly, and safest, andappropriate for the application area per federal/state guidelines.

2. Transfield or any other approved agent keep accurate and up-to-date herbicide

applications logs for auditing purposes.3. Any employee of Transfield or any other FDOT approved agent will be anapproved and licensed herbicide applicator as outlined in FL Statues.

10- Commissioner Jackel asked that I investigate the possibility of creating an area inEastpoint where people could operate golf carts legally. After reviewing the county rulesfor St. George Island and reviewing the rules the City of Apalachicola imposed on golfcart use in and around US 98, I believe the county can allow golf carts on county roadsnorth of US 98 in Eastpoint. Golf carts can not be allowed to drive on or cross US 98.Board direction.

11- Inform Board bids will be opened for re-surfacing CC Land Road at the May 7 Boardmeeting.

12- Inform Board that DOT has sent notice that SCOP applications are now open untilMay 3. DOT will accept two applications from each county. The county traditionallyhas sought funding for long expensive projects, as SCOP funding is up to 75% of theengineers estimate. While the county submits projects, DOT does review the projectsand determines what projects will get into the tentative work program. The county haspreviously submitted Mill Road for funding, and all of Pine St. on St. George Island.DOT has not put those projects on the work program and I have inquired why.According to the DOT review, paving dirt roads rank lower in priority than resurfacing.Both Pine St. and Mill Road are over 80% dirt. The county can re-submit those roadsand if other counties put forth dirt roads as well then the money will be allocated aroundthe District, but if other counties request funding for re-surfacing then the countys dirtroads will not get into the funding range. DOT allocates the money district wide, and nocounty is guaranteed any funding. Two candidates for re-surfacing are Bald Point Road,as that road has never been resurfaced since the county acquired it, and it provides beachaccess for part of Bald Point State Park, and then re-surface and widening of CR 67 fromthe City of Carrabelle to Pine Log Bridge. There is another Board meeting on April 16for the Board to finalize their choices. Board direction.

13- Board action to waive the remaining $4,000 out of a $10,000 forgivable SHIP downpayment assistance to a homeowner who is facing a short sale. The county, inaccordance with its SHIP plans, waives repayment of the down payment assistance at therate of $2,000 for five years so long as the homeowner remains in the house. In this case,the homeowner will lose the house in foreclosure unless a short sale can be approved.The bank that holds the mortgage is willing to accept a short sale so long as the countywaives the rest of the down payment assistance.

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