as is -to be lakshya r
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LAKSHYA
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LakshyaSAP REVIEW
Module :
Materials Management
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PROPOSEDINWARD GATE ENTRY
ON LINE TRACKING OF RGP / NRGPP.O.RELEASE STRATEGY
E-MAIL PO TO VENDOR (LESS PAPERS)
DISCONTINUTION GRN PRINT (INTRO. QA/QC)
NEW SERIES ALLOCATION (PO & PR PLANT WISE)INDUCTION OF WIP FOR PROD. CONSUMABLES
RESTRICTIONS (ON BACK DT. PO / TOLERANCE)
NO PO WITHOUT PR
RTP SYSTEM (FOR EMPTY CYLINDERS)PHYS. INVENTORY (SYSTEM V/S PHYSICAL)
GENERAL REPORT MODIFICATIONS.
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PRESENT PROCESS : One step GRN is followed & no gate
Entry in SAP.DEV/MODIFICATION : Two Step procedure (103 mvt / 105
mvt) to be implemented.
BENEFITS : Tracking for material entered at Gate
but not reached at stores is possible.And delay in Goods receipt can be
controlled.
MM INWARD GATE ENTRY
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PRESENT PROCESS : Dummy code is used for RGP / NRGP
tracking.
DEV/MODIFICATION : PR no. linkage & reconciliation w.r.t.
material doc.New material code for
each RGP item.
BENEFITS : 1. Detailed Tracking in terms of qty.lying at party end.
2. Tracking of individual items
movement (repair) history.
3. Partial qty recd can be traced out.
MM ONLINE RGP NRGP TRACKING
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PRESENT PROCESS : No PO released through system,
manual approval is in practice.
DEV/MODIFICATION : Two Step release procedure (01 at
HOD purchase & 02 at Commercial
HEAD)
BENEFITS : 1. Less papers work.2. By this frequent Changes in PO can
be controlled by releasing Authorities.
3.Version Management to be activated
to trace changes made in PO.
MM PO RELEASE STRATEGY
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PRESENT PROCESS : Hard copy of PO is being sent to
vendor.
DEV/MODIFICATION : PO will be sent through E-mail.
BENEFITS : 1.Less papers work.
2.Faster communication with vendor.
MM E-MAIL PO TO VENDOR
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PRESENT PROCESS : GRN print is taken & approved by
user / QA/QC dept.
DEV/MODIFICATION : No GRN will be printed out, QA/QC
dept will only release it from Quality
to unrestricted stock through system.
BENEFITS : 1.Less papers work.
2.If material get rejected, can be sent
back to vendor in time frame.
MM DISCONTINUTION GRN PRINT
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PRESENT PROCESS : There is single series of PR /
PO for all plants.
DEV/MODIFICATION : Plant wise / Process wise separate PR /
PO series will be created.
BENEFITS : 1.Easy tracking of Plant wise PR / PO.
2.Excise related problems can beminimized (EWPO).
MM NEW NO. SERIES for PR / PO
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PRESENT PROCESS : Stores is directly booking the
consumptions on demand.
DEV/MODIFICATION : Stores will transfer the BOM items to
WIP location & PP dept will book the
actual consumption.
BENEFITS : 1.Actual consumption details will be
available against mtrl. transferred.
2.Wrong booking of Consumables can
be controlled.
MM INDUCTION OF WIP FOR PROD.CONSUMABLES
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PRESENT PROCESS : 1.No restriction on back dated PO
creation,
2.No restriction on Tolerance changes
in PO at the Time of goods receipt.
DEV/MODIFICATION : Back dated PO will be restricted. Andchanging tolerance in PO will be
restricted.
BENEFITS : 1.Audit point requirement.
2.We can restrict excess good receipt.3.Amendments for Qty. can be traced
out.
MM RESTRICTIONS ON BACK DATED POAND TOLERANCE CHANGES.
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PRESENT PROCESS : Currently PO can be created without
PR.
DEV/MODIFICATION : Restriction will be set in system not to
allow PO without PR.
BENEFITS : 1. There will be PR for each PO.Tracking of PO's with reference to PR
Possible.
2. user dept will be traced out easily
through PR.
MM NO PO WITHOUT PR
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PRESENT PROCESS : Empty cylinders are monitored by
manual register.
DEV/MODIFICATION : New material logic / Process for RTP
will be used.
BENEFITS : 1.We can get supplier wise emptycylinder stock lying .
2. Manual register maintaining can be
avoided.
MM RTP SYSTEM
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PRESENT PROCESS : Stock is taken from system (Bin wise) &is matched with physical count by eitherposting GI (201,261 or reversing
GI(202,262)in system.
DEV/MODIFICATION : Standard SAP process for Physical
Inventory can be started
BENEFITS :1.Proper records available in systemwith Inventory Adjustment Movementtypes.
2.Last Physical Inventory Documents willbe available in system with all relateddata.3.Differentiation between actualconsumption and inventory adjustment
will be available.
MM PHYSICAL INVENTORY
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LakshyaSAP REVIEW
Module :
PRODUCTION PLANNING ANDCONTROL
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PROPOSEDINDUCTION OF NEW MTRL CODE LOGIC (BASED ONITEM DESCRIPTION FOR FGCOATING PLANT)
SCRAP ACCOUNTING
ONLINE PIPE SAMPLE LABTEST REPORT (PRESENTLYUNDER LEGACY)
INDUCTION OF RAW MTRL. LABTEST REPORT
YARD MANAGEMENT (BARE PIPE AVAILABILITY)
INDUCTION OF WIP (TRACKING OF PLATES & PIPES)
ON LINE RECONCILIATION OF PROD. ORDER
CHECK ON PLATE CONSUMPTION (HEAT NO. WISE
AVAILABLE IN CLEAR STOCK)SUB-CONTRACTING (TAB CUTTING)
NEW PROCESS FOR PROD. TOOL ACCOUNTING.
INDUCTION OF PROCESS CHART. (LESS PAPER)
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INDUCTION OF NEW MTRL CODE LOGIC(COATING)
PRESENT LOGIC : 1. Material code is of 7 digits.
2. First digit is alphabet; Represent the plant
i.e. S= for Spiral plant, L = Longi Plant.
3.Second digit will be numeric and it represents the
material type I.e.3=Coated piped.
4.Remaining digits is numeric serial no.
DEV/MODIFICATION : 1. Material code will be of 9 digits.
2. Only difference is in Third and fourth digit
represents coated type. i.e. 01- 3 Lpe. 02-
Internal.3.Remaining digits will same as above logic.
e.g.L30100001.
BENEFITS : To have correct identification of material
from code.
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SCRAP ACCOUNTING
PRESENT PROCESS : Planned scrap is not maintained in the bill
of material.
DEV/MODIFICATION : Planned scrap qty is to be maintained inthe bill of material and the process for thescrap to be modified.
BENEFITS : System v/s Actual Analysis.Better controlon system.
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ONLINE PIPE SAMPLE LAB TEST REPORT
PRESENT PROCESS : Quality parameter recording is confirmedfor operation but online sample testing is
not incorporated in SAP.
DEV/MODIFICATION : Master data of inspection parameter is tobe maintained for testing operation and
report to be developed.
BENEFITS : Legacy will replace by SAP system.
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INDUCTION OF RAW MTRL. LABTEST REPORT
PRESENT PROCESS : Quality checks is not maintained for raw
material inspection.
DEV/MODIFICATION : Quality checks in material master andreport to be developed.
BENEFITS : Quality parameter per sample heat is tobe possible.
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YARD MANAGEMENT
PRESENT PROCESS : Pipe transfer from L-Saw to coating
directly instead of transferring directlyLSAW to yard.
DEV/MODIFICATION : Modification in production order is to bemade accordingly.
BENEFITS : Stock availability information of yardstock.
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INDUCTION OF WIP
PRESENT PROCESS : Plate is consumed at first operation and nowip report for pipe and plate.
DEV/MODIFICATION : Plate consumption program is to bemodified.
BENEFITS : Pipe up to forming will consider as Wip ofplate.
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SUB-CONTRACTING
PRESENT PROCESS : Plate or pipe is consumed directly onproduction order.
DEV/MODIFICATION : Subcontracting cycle to be developed for
Tab cutting.
BENEFITS : It will help to get the report of scrapgeneration at subcontractor.
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NEW PROCESS FOR PROD. TOOL ACCOUNTING.
PRESENT PROCESS : PRT consumption of PRT is not showingcorrect value and stock in the system.
DEV/MODIFICATION : Whole process to reviewed with all
perspective.
BENEFITS : Correct stock and value will display in thesystem.
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CHECK ON PLATE CONSUMPTION
PRESENT PROCESS : Plate is consumed with any heat sstock.
DEV/MODIFICATION : Plate issue program is to be modified forheat and plate.Plate is issued to forming.
BENEFITS : Heat plate tracking in the production.
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INDUCTION OF PROCESS CHART
PRESENT PROCESS : Hard copies of Process chart aredistributed.
DEV/MODIFICATION : Process chart will be incorporated in
SAP.
BENEFITS : Less paper office Lakshya will beachieved.
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LakshyaSAP REVIEW
Module :
FINANCE AND CONTROLLING
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List of Topics
FI GL ACCOUNTING
FI ACCOUNTS RECEIVABLE
FI
ACCOUNTS PAYABLE
FI ASSET ACCOUNTING
PSM FUND MANAGEMENT
EC PROFIT CENTER ACCOUNTING
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TOPIC : SALARY BDC
PURPOSE : Entry of Salary & Loans ofEmployees
PRESENT PROCESS : Entries are done manually nearly
more than 200 Line items for
Salary and Loans & Advances
DEV/MODIFICATION : BDC program to be developed for
automatic entry through file upload.
BENEFITS : Saves the time of entries for users,just need to prepare a file with data
as per given format and upload into
SAP by single execution.
FI GL ACCOUNTING
FI GL ACCOUNTING
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TOPIC : Cash Journal Implementation
PURPOSE : To ease the Cash entries such as
Cash Payment & Cash Receipt.PRESENT PROCESS : Presently entries are making through Transaction
Code: F-02 by giving all parameters such as Posting
Key, Account Number apart from document Header
line by line.
DEV/MODIFICATION : Cash Journal sub Module has to be implemented for
Cash Transactions.
BENEFITS : You can pass entries of Payment/Receipt with
Business Transaction and no need to give all
parameters like Headers details like Co code, periodcurrency, doc date, posting date and line items like
posting key, G/L account. Instead of G/L Business
transaction will be used hence no need to search for
particular G/L, more over you will have the option of
Cash Balance on the screen
FI GL ACCOUNTING
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TOPIC : Accounting Document Printing
PURPOSE : To Print the Accounting Documents
in mass with Continuous stationary
PRESENT PROCESS : Presently Accounts people printing
single document at a time as per the SAP
standard delivered facility, mass printing
is also carried out but it is having lengthyformat, hence it is not used.
DEV/MODIFICATION : Print form is to be created new form
for printing of the same in mass through
F.62 Transactions.
BENEFITS : You can have option of printing multiple
Accounting Documents at a time in the
required format, so that it will save time
as well as paper.
FI GL ACCOUNTING
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FI ACCOUNTS RECEIVABLE
TOPIC : Customer Outstanding Ageing Report
PURPOSE : Evaluation/Analysis of Customer
Outstanding for payment recovery.
PRESENT PROCESS : Presently one standard report is available
but it is with multiple line items and
master data details, which allows to work
in excel sheet to get into one line.
DEV/MODIFICATION : New report is to be developed for it with
the format provided by Finance people in
one line item with flexibility of difference
days ageing.
BENEFITS : You will get the report as an when you
required with required days format for
analysis and banking purpose with one
execution.
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FI ACCOUNTS PAYABLE
TOPIC : Vendor Outstanding Ageing Report
PURPOSE : Evaluation/Analysis of VendorOutstanding for payment.
PRESENT PROCESS : Presently one standard report is available
but it is with multiple line items and
master data details, which allows to work
in excel sheet to get into one line.
DEV/MODIFICATION : New report is to be developed for it with
the format provided by Finance people in
one line item with flexibility of difference
days ageing.
BENEFITS : You will get the report as an when you
required with required days format for
analysis and banking purpose with one
execution.
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TOPIC : Payment Advice Printing
PURPOSE : To issue Payment details to Vendors
PRESENT PROCESS : Presently one ZFI04 Transaction is
available for Payment Advice, but does
not showing the Invoice against which
the payment has made and also
deductions made in the payment.
DEV/MODIFICATION : New payment form is to be developed
with the above required fields in printing.
BENEFITS : While printing of Payment advice all the
required details can be availed which will
give transparency between us and vendor.
FI ACCOUNTS PAYABLE
FI ASSET ACCOUNTING
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FI ASSET ACCOUNTING
TOPIC : Purchase Register for Assets
PURPOSE : Asset details are required in PurchaseRegister ZMM100
PRESENT PROCESS : Asset Main Number, Sub-Asset number
and description fields are not available in
Purchase Register.
DEV/MODIFICATION : Modification is required for adding the
above fields in Purchase Register.
BENEFITS : You will get the Asset details such as
which asset is purchased against whichPO and what are the purchase cost and
other costs.
FI ASSET ACCOUNTING
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TOPIC : Asset Register
PURPOSE : Required for Finance Department with all
required details such as nature of Asset,
Asset Class, acquisition costs, other costs
and other information.
PRESENT PROCESS : Presently there is no such report exists for
Management, other summarized reports
are available in Standard SAP.
DEV/MODIFICATION : New report is to be developed with the
provided format by Finance Department.
BENEFITS : It gives you all the information related to
a particular assets with costs and duties.
FI ASSET ACCOUNTING
PSM FUND MANAGEMENT
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PSM FUND MANAGEMENT
TOPIC : Plan Budget Report
PURPOSE : Analysis of Allotted Budget & Released
Budget.
PRESENT PROCESS : Presently one report is there for Budget in
Standard SAP but it is not showing Cost
Center, Order and Budget Text.
DEV/MODIFICATION : New reports has to be developed for the
above requirements.
BENEFITS : It will have a better control through this
report for Budget and analysis.
PSM FUND MANAGEMENT
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TOPIC : LSMW
PURPOSE : Budget Assignment, Release,Enhancement of Budget.
PRESENT PROCESS : Presently Manually entering the Budget
Fund, Fund Center and Commitment item
wise every month.
DEV/MODIFICATION : New 4 LSMW (Legacy System
Migration Workbench) are to be
developed for Original Budget
assignment, Original Budget release,Enhancement of Budget and Release of
Budget.
BENEFITS : It saves the time and will avoid mistakes
while Budget entry.
PSM FUND MANAGEMENT
EC PROFIT CENTER ACCOUNTING
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EC PROFIT CENTER ACCOUNTING
TOPIC : Profit Center wise Profitability
PURPOSE : Profitability analysis of Division/Profit
Center for Management.
PRESENT PROCESS : At present No such report is available in
SAP but Data is available.
DEV/MODIFICATION : New reports has to be developed for the
above requirements.
BENEFITS : It will give you Division wise/Profit
Center wise Sales, Costs and margin forManagement Information purpose.
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LakshyaSAP REVIEW
Module :
SALES & DISTRIBUTION
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PROPOSEDINQUIRY & QUOTATIONS THROUGH SAP
VARIOUS PAYMENT TERMS & INCOTERMSEXPORT, ARE 1 THROUGH SAP
PRINTING QTY IN 3 DIGITS (EXCISE INVOICE)
NET/GROSS WEIGHT MANDATORY
PROFIT CENTRE MANDATORYREGISTER THROUGH SAP (UTILIZATION, ER4)
REPORTS (NEW MIS, PENDING SO STATUS)
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SALES ACTIVITYInquiry & Quotation
CURRENT PROCESS : Done manually
DEV/MODIFICATION : Can be started through SAP
BENEFITS : Tracking of the system from the
initial stage of the Order
SALES ACTIVITY
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SALES ACTIVITY
Orders
CURRENT PROCESS :Domestic/Deemed Export1.Availibility of various PaymentTerms , Inco Terms
2.SO should give complete statusof Production, Dispatch & Billed
DEV/MODIFICATION : Payment Terms & Inco terms areconfigured as per customerrequirement. New requirement can
also be incorporated
BENEFITS : Reports are available
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MASTER DATA REVIEWMaterial Master
CURRENT PROCESS :Create, Change is done byPPC Dept. & other viewmaintained by all Dept.
DEV/MODIFICATION : 1.Net Weight / Gross Weightto be made mandatory.
2.Profit Centre to mademandatory.
BENEFITS :1.Packing List Accuracy.
2.Timely dispatch and get the dataplant wise (Division)
G S
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REGISTERUtilization
CURRENT PROCESS : Manually carried
out on Monthly Basis
DEV/MODIFICATION : Configured in SAP
BENEFITS : Easy availability of Excise data
Saves time & manpower.
REGISTER
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REGISTERER4
CURRENT PROCESS :Manually carried out on
Yearly Basis
DEV/MODIFICATION :Configured in SAP
BENEFITS :RT-12 Data can be taken fromSAP.
REGISTER
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REGISTERExcise Return
CURRENT PROCESS : Manually carried out on
Monthly Basis
DEV/MODIFICATION : Configured in SAP
BENEFITS : RT-12 Data can be taken from
SAP.
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REPORTS
CURRENTLY : 1.Sales Register
2. Daily Dispatch Report
DEV/MODIFICATION :1.New MIS Report fordevelopment received.
2.New Report -Pending SOPosition received for development
BENEFITS :Timely availability of data for all.
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LakshyaSAP REVIEW
Module :
PLANT MAINTENANCE
PROPOSED
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PROPOSEDCatalogue Profile.
Service PR Through Maintenance Order.Master Data Updating.
Equipment BOM.
Equipment Classification.
Compulsory fields in Notification.Power Plant Schedule in SAP.
Cost of Floor Spares.
History card & Log book.
Power Plant Report.
PM CATALOGUE PROFILE
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PRESENT PROCESS : No Proper Catalogue Profile
maintained & used in case of
breakdowns.
DEV/MODIFICATION : Need to maintain Proper catalogue
profile & use them effectively.
BENEFITS : Able to get Breakdown analysis withcause,damage & down time.
PM CATALOGUE PROFILE
PM SERVICE PR THROUGH MAINT.ORD
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PRESENT PROCESS : Not followed presently.
DEV/MODIFICATION : No changes required, Need to startusing.
BENEFITS : Able to capture repair cost Equipment
wise.
PM SERVICE PR THROUGH MAINT.ORD
PM MASTER DATA UPDATION
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PRESENT PROCESS : No Proper Master data maintained.
DEV/MODIFICATION : Need to maintain Proper Master datafor Equipments & Functional
Locations.
BENEFITS : Master Data gets copied to
Notification & MaintenanceOrder,which reduces data entry time.
PM MASTER DATA UPDATION
PM EQUIPMENT BOM
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PRESENT PROCESS : Not using presently.
DEV/MODIFICATION : Need to create Equipment BOM.
BENEFITS : Able to get components in
Maintenance order, hence reduces
component selection & attachment
time & also wrong selection ofcomponents.
QU O
PM EQUIPMENT CLASSIFICATION.
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PRESENT PROCESS : Not Maintained.
DEV/MODIFICATION : Need to maintain Characteristic &classification in Master data.
BENEFITS : Able to get Equipment Specifications
in the system.
Q
PM COMPULSORY FIELDS
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PRESENT PROCESS : Fields are not mandatory.
DEV/MODIFICATION : Customization required.BENEFITS : Able to get complete data filled,
to have proper Breakdown
analysis with cause,damage & down
time.
PM POWER PLANT SCHEDULE
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PRESENT PROCESS : Not Maintained in the system.
DEV/MODIFICATION : Need to maintain Proper catalogueprofile & use them effectively.
BENEFITS : Able to track Preventive
Maintenance,Breakdown details &
maintenance in the system.
PM HISTORY CARD & LOG BOOK.
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PRESENT PROCESS : Maintained in the Register.
DEV/MODIFICATION : Not suggested in SAP,as it takes muchtime for data entry with less
management informative.Can use
SHARE folder to maintain data in
EXCEL file with proper sharing, &
update in SAP for selected ones.
BENEFITS : Able to track spares lying on the shop
floor which are tobe
tested,modification etc.
PM POWER PLANT REPORT
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PRESENT PROCESS : Not Available.
DEV/MODIFICATION : Need to create Measuring point &
update regularly.ABAP required to
develop report.
BENEFITS : Able to track cost per unit of fuel
consumption & daily powergeneration & consumption report in
the system.
TASKS : Need to have exact consumption
meters for fuels.
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