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COST ALLOCATIONS
Department of Finance and AdministrationOffice of the Mississippi Management and Reporting System
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Our Objective: Cost Allocation Process• Introduce MAGIC Assessment Concepts to a Wider
SoMS Audience
• Provide a Real Example (DHS) as Proof of Concept
• Enable Other Selected Agencies to View Results
• Provide a Forum for Feedback
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• Provide a Forum for Feedback
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Our Agenda: Cost Allocation Process• Introductions
• Agenda
• Glossary
• ONE TIME SETUP -- Creating Master Data
(We needs lots of master data to make MAGIC work!)
• Cost Incurred – Expenses Post to Cost Center
• Update/upload of Actual Statistical Key Figures (Metrics)
T ti R All ti
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• Testing Run Allocation
• Posting Accrual Allocation
• Reviewing Reports
• Allocation Reversals
• Q&A
Glossary of Terms: Cost Allocation• Controlling – the sub-ledger where expenses can be re-allocated among
different cost objects
• Sender – the designated cost collector for the costs to be distributed
• Cost Center – Permanent cost collector
• Internal Order – Simple cost collector
• Receiver – A set of Cost Centers, Internal Orders and/or WBSs that are to
• Statistical Key Figure A way of recording activity details
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• Statistical Key Figure – A way of recording activity details
• Cycle – The subset of a assessment that takes the cost recorded on a
sender and prorates that over a designated method (SKF) and posts to a
• Cost Element – The Controlling version of the general ledger account
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Cost Allocation ProcessCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
Master Data Requirements• Cost Center Group
• Internal Order Group
• Cost Element Group
• Statistical Key Figure
• Assessment Cost Element
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• Sender Cost Center
• Sender Internal Order
• Receiver Internal Order
• Receiver Cost Center
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DHS Cost Allocations SpreadsheetReceiving
Cost Element
Sender Cost Center g
Internal Order Group
Receiving Cost Center Group
Stat Key Figures
ElementCenter
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DHS Assessment example
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Cost Allocation ProcessCreate MasterCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
Cost Center Group
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Internal Order Group
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Cost Element Group
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Cost Element
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Cost Allocation ProcessCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
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Expenses Posted to Cost Center
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Expenses Posted to Cost Center
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Cost Allocation ProcessCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
Statistical Key Figure
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Stat Key Figure upload file
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Stat Key Figure upload screen
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Uploaded Stat Key Figures
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Review of Stat Key Figure Posted Documents
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Cost Allocation ProcessCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
Cost Allocation ProcessCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
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Executing Assessment
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Assessment Posting Overview
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Sender List
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Receiver List
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Segment List
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Posting Documents
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Posting Documents
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Cost Allocation ProcessCreate Master Data
Costs Incurred
Post Actual
Review Reports
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Test Run Allocation
Update Actual Key Figures (Metrics)
Post Actual Allocation
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Cost Center Report
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Internal Order (Grant) Report
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Allocation Reversals
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Allocation Reversals
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Allocation Reversals
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Allocation Reversals
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Allocation Reversals
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Questions
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