astm international virtual meetings and conference calling systems
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ASTM InternationalVirtual Meetings and Conference Calling
Systems
Use of WebEx Small download for presenters and
attendees Interactive abilities and flexibility with
options like recording, editing, registration, video streaming, etc.
ASTM reviewed multiple options and determined Webex was the best fit for our members
Excellent support – members should feel free to contact WebEx support for troubleshooting, as well as ASTM Staff
Conference Calls Scheduling Invitations Operation
Calls: Request / Schedule a Call As before, send requests for a conference
call number to ASTM Your staff manager
Host then provided with a host invitation, ASTM Staff can also send the attendee (non-
host) invitations to the host for circulation (attached to the host’s invitation), or
ASTM Staff can send attendees the information directly if email addresses are provided
Staff can also work with members who regularly schedule calls, setting up reoccurring events
Calls: Host Invitation with Attendee Invite Attached
Calls: The Attached Attendee Invite(cut and paste into an email)
You have been invited to an ASTM International Conference Call. Date: Saturday, December 22, 2007Time: 9:38 PM Eastern Standard Time (GMT -05:00)-------------------------------------------------------To join the conference call-------------------------------------------------------(1)Call-in to the toll-free number (US/Canada): ###-###-#### (toll: ###-###-
####)If outside the US/Canada, find your toll-free call-in number from:https://astm.webex.com/astm/globalcallin.php?
serviceType=MC&ED=3316353&tollFree=1(2) Enter the attendee access code: ########(3)Press # when prompted for your attendee number
If you need assistance during a conference call occurring between 0800-1600 EST USA, contact Karen Wilson with ASTM Member and Committee Support, at 610-832-9743 or kwilson@astm.org. If you need assistance outside of these hours, contact Daniel Schultz at dschultz@astm.org or 610-203-4754.
Virtual Meetings Scheduling Invitations Operation
Virtual Meetings:Request / Schedule a VM
As before, send requests for a Virtual Meetings to ASTM Your staff manager, or
Include all attendee email addresses, and indicate the presenter/host
Host then provided with a host invitation Attendees are sent an attendee information (host
copied) ASTM Staff can also send the attendee (non-
host) invitations to the host for circulation Staff can work with members who regularly schedule
virtual meetings, setting up reoccurring events
You are invited to an ASTM International Virtual Meeting.
Date: Thursday, December 27, 2007Time: 11:30 AM Eastern Standard Time (GMT -05:00)
-------------------------------------------------------To join this meeting-------------------------------------------------------1. Go to https://astm.webex.com/ENTER LINK2. Click "Join Now" (you will be prompted for your name and email address).3. Once in the meeting, follow the on-screen instructions to join the teleconference. You may enter
your phone number to have the system call out to you (do not use this service if you must dial an extension to reach your phone).
Notes:To join the teleconference portion only, follow the instructions below:(a) Enter the call in number. From the US and Canada, dial ###-###-####. From outside the US
and Canada, find your toll free number from the Global call-in list: https://astm.webex.com/astm/globalcallin.php?serviceType=TC&ED=89997847&tollFree=1
(b) Enter the meeting number: ### ### ###(c) Press # if prompted for your attendee number.
If you need assistance during a Virtual Meeting occurring between 0800-1600 EST USA, contact Karen Wilson with ASTM Member and Committee Support, at 610-832-9743 or kwilson@astm.org. If you need assistance outside of these hours, contact Daniel Schultz at dschultz@astm.org or 610-203-4754.
Entering the Virtual Meeting:The Call-Back Option
Not good for extensions Good for all countries
VM Participation: Hosting & Presenting Key Points to Remember:
Call in or call back The Host: assigns all privileges in the
meeting Don’t leave without reassigning a host You give out all privileges to present and
share your desktop with others The Presenter: The presenter is sharing
information Is assigned by the host Has the “ball”
VM Host: Session/Participant Setup Options
Session: Enabling Chatting Enabling Multiport Video
Participant: Specifics of who-chats-with-who Annotating rights
Notice: The ball Right click options on the attendee
Don’t leave without reassigning a host!
VM Participation: Hosting & Presenting
Host:Session Setup Options
Host:Participant Setup Options
VM Participation: Sharing and Viewing
Key Points to remember for Sharing The “Sharing” toolbar at the top right The WebEx toolbar at the bottom right The Sharing menu at the top left
Desktop, application, whiteboard The whiteboard
Sharing Menu At Top Left – Presenters
Different Options
Hatching Whiteboard Sharing control
White Board Tools
VM Presenter: Sharing Control, Annotating (whiteboard & documents) and the participant bar
VM Participants: Sharing Control, Annotating (whiteboard & documents) and the participant bar
Hosting Tools / Trays
Questions? Explore the functions Feel free to contact MCS staff to set
up test sessions for you, and even participate with you in them
Feel free to contact both WebEx directly, or MCS staff, for questions and support
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