avepoint cloud series - when do you decide to go to office 365?

When do you decide to go to Office 365?

October 2014 – Mark Stokes

Mark Stokes - MVP Red Plane

Microsoft Partner in North West UK

www.redplane.co.uk

@FlyRedPlane

Office 365, SharePoint, Azure, nopCommerce, Windows 8 Apps, Windows Phone Apps, iOS Apps, .Net

mark.stokes@redplane.co.uk

@MarkStokes

Interests: SharePoint, Technology, Photography, Raspberry Pi, Snowboarding, Wakeboaring, Running, Tough Mudder, My Dog - Hugo

Agenda

What does the Cloud mean to us?

Azure vs Office 365

Office 365 & SharePoint Online

What the marketing tells you

What the marketing doesn’t tell you

Trust – Security & Privacy

Control

Cost / Benefits

Some other things to think about

Job Security – The end of the IT Pro?

What does The Cloud mean to us?

Types of cloud On-Premises

Private Cloud

Community Cloud

Public Cloud

Characteristics (NIST) On-demand self-service

Broad network access

Resource pooling

Rapid elasticity

Measured service

Cloud Offerings

Azure vs Office 365

Infrastructure as a Service

Platform as a Service

Generally

Compute

Storage

Virtual Network

Software as a Service

Exchange Online

Lync Online

SharePoint Online

Associated:

Dynamics CRM Online

Power BI

Project Online

Yammer

What is Office 365?

Office 365

What is Office 365?

Office 365

Lync Online

What is Office 365?

Office 365

Lync Online Exchange Online

What is Office 365?

Office 365

Lync Online

Exchange Online

SharePoint Online

What is Office 365?

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

What is Office 365?

Windows Azure Active Directory

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

What is Office 365?

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

Azure Hosted

Applications

What is Office 365?

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

Azure Hosted

Applications

.Net Application

What is Office 365?

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

Azure Hosted

Applications

.Net Applicatio

PHP Applicatio

What is Office 365?

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

Azure Hosted Applications

.Net Applicatio

PHP Applicatio

What else can you think ok?

What is Office 365?

Power BI for Office 365

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

What is Office 365?

Dynamics CRM Online

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

What is Office 365?

Dynamics CRM Online

Power BI for

Office 365

Office Web Apps

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

What is Office 365?

On-Premises Active Directory

Dynamics CRM Online

Office Web Apps

Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

What is Office 365?

ADFS / DirSync

Dynamics CRM

Online

Power BI for Office

Office Web Apps Office 365

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

What is Office 365?

ADFS / DirSync

Yammer Windows Azure Active Directory

Dynamics CRM

Online

Power BI for Office

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

What is Office 365?

ADFS / DirSync

Yammer

Dynamics CRM

Online

Power BI for Office

Lync Online

Exchange Online

SharePoint Online

Office Pro Plus

.Net Applicatio

PHP Applicatio

SharePoint Online

Site Collection

SharePoint Online

SC Site Collection

SharePoint Online

SC SCSite

Collection

SharePoint Online

SC SC SC SC

SharePoint Online

Supporting Services

SharePoint Online

Search

SharePoint Online

Search BCS

SharePoint Online

Search BCSSecure Store

SharePoint Online

Managed

Metadata

SharePoint Online

InfoPath Forms

Managed

Metadata

SharePoint Online

InfoPath Forms

User Profiles

Managed

Metadata

SharePoint Online

InfoPath Forms

User Profiles

Records Mngmt

Managed

Metadata

SharePoint Online

InfoPath Forms

User Profiles

Records Mngmt

OneDrive for

Business

Managed

Metadata

SharePoint Online

SC SC SC SC SC SC SC SC

InfoPath Forms

User Profiles

Records Mngmt

OneDrive for

Business

Managed

Metadata

SharePoint Online

SC SC SC SC SC SC SC Search

InfoPath Forms

User Profiles

Records Mngmt

OneDrive for

Business

Managed

Metadata

SharePoint Online

SC SC SC SC SC SC SC Search

InfoPath Forms

User Profiles

Records Mngmt

OneDrive for

Business

Managed

Metadata

SharePoint Online

SC SC SC SC SC SC SC Search CTHubApp

Catalog

InfoPath Forms

User Profiles

Records Mngmt

OneDrive for

Business

Managed

Metadata

SharePoint Online

SC SC SC SC SC SC SC Search CTHubApp

Catalog

Public Websit

InfoPath Forms

User Profiles

Records Mngmt

OneDrive for

Business

Managed

Metadata

PowerShell

Office 365 offers a large suit of PowerShell cmdlets for common administrative tasks

SharePoint Online? Not so much!

30 cmdlets in SharePoint Online vs 774 in SharePoint 2013 on-premises

http://technet.microsoft.com/en-us/library/fp161364(v=office.15).aspx

Community efforts to wrap CSOM code in PowerShell cmdlets

Gary Lapointehttp://blog.falchionconsulting.com/index.php/2014/01/announcing-my-custom-sharepoint-online-cmdlets/

Chris O’Brienhttp://www.sharepointnutsandbolts.com/2013/12/Using-CSOM-in-PowerShell-scripts-with-Office365.html

Delegated Administrators

You can give your preferred MS Partner “Delegated Administrator” access to your tenancy

They can now log into your Tenancy Administration pages and make changes on your behalf

Delegate Administration means you do not have to purchase a license for your MS Partner to support you

And they don’t have to maintain account details for every client!

What the marketing tells you

No upfront “infrastructure” costs

Simple per user per month licencing cost

It’s always there (99.9% uptime – Financially backed!)

Access Anywhere, Anytime on Any Device

You will save money

It’s quick, easy and idiot proof

There is no downside

It’s the future

We are “all in”

It what you should be doing…..

What the marketing doesn't tell you

Upfront Costs Awareness, education and training on new systems

You still need to “design” your cloud environment

You still need to migrate your content into The Cloud

You might need to invest in faster / more robust Internet connectivity

De-provisioning costs of existing infrastructure

Supporting Architecture – DirSync / ADFS – Single Sign-On

Vendor Lock-in

Lack of control of the platform

You will (should) save money if you do it right and have a medium to long term strategy

How good is your MS Partner at setting up and configuring the services?

Service Continuity Redundancy

Physical redundancy at server, datacenter, and service levels

Data redundancy with robust failover capabilities

Functional redundancy with offline functionality

Resiliency

Active load balancing

Automated failover with human backup

Recovery testing across failure domains

Distributed services

Distributed component services like Exchange Online, SharePoint Online, and Lync Online limit scope and impact of any failures in a component

Directory data replicated across component services insulates one service from another in any failure events

Simplified operations and deployment

Monitoring Internal monitoring built to drive automatic

recovery

Outside-in monitoring raises alerts about incidents

Extensive diagnostics provide logging, auditing, and granular tracing

Simplification Standardized hardware reduces issue

isolation complexities

Fully automated deployment models, making deployment easier than ever

Standard built-in management mechanism

Human backup Automated recovery actions with 24/7 on-call

support

Team with diverse skills on the call provides rapid response and resolution

Continuous improvement by learning from the on-call teams

Service Continuity

Continuous learning If an incident occurs, regardless of the

magnitude of impact we do a thorough post-incident review every time

Our post-incident review consists of analysis of what happened, our response, and our plan to prevent it in the future

In the event your organization was affected by a service incident, we share the post-incident review with you

Consistent communication Transparency requires consistent

communication, especially when you are using the service

We have a number of communication channels such as email, RSS feeds, and the very important and highly relevant Service Health Dashboard

Consistent communication

Trust - Security

Is your Cloud Provider Secure?

Do you “Trust” your cloud provider with your data?

What accreditations does you Cloud provider have (e.g. IL2 / IL3)

Are there any recorded security breaches?

What level of security to you actually need?

Could YOU do a better job of securing your own data?

Security of Data at Rest

Security of Data in Transit

Trust - Privacy / Data Protection

Where is your data? The laws of the land in the location where your data is stored

Check the small print of your Service Providers Terms and Conditions

Who owns your data? And what can they do with it?

Safe Harbor

Additional questions are: Just how private is your data REALLY?

Are hackers REALLY going to be interested in YOUR data?

If yes, then can your Cloud provider provide “at least the same” level of privacy control that you could do yourself?

Clandestine mass electronic surveillance data mining program

Operated by the US National Security Agency (NSA) since 2007

Collects stored Internet Communications based on demands made to Internet companies such as Google, Microsoft, Yahoo!, Facebook, PalTalk, YouTube, Skype, AOL, Apple

Provides – E-mail, Chat (Video & Voice), Videos, Photos, Stored data, VoIP, File Transfers, Video Conferencing, Notifications of target activity (logins, etc), Online Social Networking details, Special Requests

US as a World’s Telecommunications Backbone Much of the worlds communications flow through the US

A target’s phone call, e-mail or chat will take the cheapest path, not the physically most direct path – you can’t always predict the path.

A target’s communications could easily be flowing into and through the U.S.

US-EU Safe Harbor

Streamlined process for US companies to comply with EU Directive on the protection of personal data

Companies operating in the EU are not allowed to send personal data to countries outside of the European Economic Area unless there is a guarantee that it will receive adequate levels of protection

Intended for organisations within the EU or US that stores customer data, the Safe Harbor Principles are designed to prevent accidental information disclosure or loss.

US companies can opt into the program as long as they adhere to the 7 principles outlined in the directive.

US-EU Safe Harbor Principles

Notice – Individuals must be informed that their data is being collected and how it will be used

Choice – individuals must have the ability to opt out of the collection and forward transfer of the data to third parties

Onward Transfer – Transfers of data to third parties may only occur to other organisations that follow adequate data protection principles

Security – Reasonable efforts must be made to prevent loss of collected data

Data integrity – Data must be relevant and reliable for the purpose it was collected for

Access – Individuals must be able to access information held about them, and correct or delete it if it is inaccurate

Enforcement – There must be effective means of enforcing these rules

Control - Or rather the lack of

You no longer control the platform

You no longer have control over platform updates

What warning / communication do you have of impending updates?

How do you test your configuration / customisations against impending updates?

What support capability is offered? /what are the SLAs?

Cost benefits

Compare on-premises to cloud for certain scenarios

Focus on running your company rather than being an IT company that makes some widgets

Short, medium or long term investment?

Capital Expenditure to Operational Expenditure

CapEx vs OpExCAPEX OPEX

Definition:

Capital expenditures are expenditures creating future benefits. A capital expenditure is incurred when a business spends money either to buy fixed assets or to add to the value of an existing asset with a useful life that extends beyond the tax year.

OPEX refers to expenses incurred in the course of ordinary business, such as sales, general and administrative expenses (and excluding cost of goods sold – or COGS, taxes, depreciation and interest).

Also known as: Capital ExpenseOperating Expenditure, Revenue Expenditure

Accounting treatment:Cannot be fully deducted in the period when they were incurred. Tangible assets are depreciated and intangible assets are amortized over time.

Operating expenses are fully deducted in the accounting period during which they were incurred.

In throughput accounting:

Money spent on inventory falls under CAPEX. The money spent turning inventory into throughput is OPEX.

In real estate term: Costs incurred for buying the income producing property.Costs associated with the operation and maintenance of an income producing property.

Examples: Buying machinery and other equipment, acquiring intellectual property assets like patents, furniture and fixtures

Wages, maintenance and repair of machinery, utilities, rent, SG&A expenses, license fees, office running expenses

http://www.office365-singapore.com/microsoft-office-365/office-365-opex-cost-savings/

Things to think about

Content Migration

Connectivity

Internet Connectivity

Cloud connectivity to on-premises LOB applications

Features

Do you need features your chosen cloud doesn't have / support?

Customisations

Developing

Deploying

Maintenance / Support - Third Party Support Contracts (changes to the platform might break your code)

Job Security – The end of the IT Pro?

Thank you…

avepoint cloud series - when do you decide to go to office 365?

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