axsys technologies ltd the power of pure expertise machinery maintenance crew management quality,...

AXSYS TECHNOLOGIES LTD

THE POWER OF PURE EXPERTISE

Machinery MaintenanceCrew ManagementQuality, Health, Safety, Environment

The idea of developing an integrated Fleet Management solution has been inspired during the long association of Axsys with classification society and offshore owners /operators.Participation of Axsys in their projects helped to understand the various requirements of maintenance and management activities of a fleet. Specification of the product has been conceived in line of those requirements and the WIDE OCEAN suite is developed as an ultimate Fleet Management solution comprising maintenance and management solution for Structure, Machinery and Crew etc.

is a Fleet Management System for Owners/Operators to maintain the structural components, the machinery and the management of the crew of a fleet of marine assets such as ships and offshore structures.

The system is a multi-user, modular, enterprise application that covers the principle aspects of asset’s operation and provides a comprehensive data repository that caters to systematically tracking the condition of the asset.

The Wide Ocean suite has the following major modules:

Structural Maintenance Machinery Maintenance Crew Management Quality, Health, Safety, Environment

This presentation is for the following Modules. The Structural Maintenance presentation is in a separate file included in the media.

MACHINERY MAINTENANCE CREW MANAGEMENT QUALITY, HEALTH, SAFETY, ENVIRONMENT

Machinery Maintenance

BLUEWHALE – Machinery Maintenance, Purchasing & Inventory

TIGERSHARK – Drydocking

Role based dashboard view Creation, monitoring and execution of Periodical and Running Hours based

maintenance work and dry dock tasks Captures location-wise spares and maintains inventory level Auto indent generation for spares below re-order level with approval process

workflow Request for Quotation, generation of comparative statements, vendor selection and

creation of Purchase Order Ordering Provisions, Bunkers & Lubes based on Budget Audit, Incident, Drills and Inspection Reports. Auto generation of Corrective Action

associated with Safety Management System

MACHINERY MAINTENANCE

• Role and privilege based user access to various modules.

Module Selection

Setup & Administration

• Administrator’s master data entry to customize the various modules.

Setup & Administration

• Master data entry by uploading Excel Sheet which includes data like Location Details, System Details, Inventory Item Details, Maintenance Job etc.

Uploading Excel File for Master Data

• Various master data, like Location, Systems, Consumables, Inventory Items, uploaded from an excel spreadsheet.

Uploading Excel File for Master Data

• Entering additional data relevant to the Equipment or Component type.

Maintenance Job Entry

• Adding Dry Dock Jobs.

Dry Dock Master Entry

• Adding supplier evaluation criteria, questionnaire of new or old suppliers for future supplier selection.

Dry Dock Master Entry

Maintenance

• Creation of Calendar based/Periodical Maintenance work data using time-based scheduler as per Statutory and Non Statutory requirements.

Machinery Maintenance

• Current counter value entered for equipment to create Hour-Based maintenance jobs.

Machinery Maintenance

• Assignment of Counter /Hour based jobs for a vessel.

Machinery Maintenance

• Counter-based assigned job completion form with details of spares used.

• Tracking the history of an hour-based job for an equipment with details of spares used. Auto indent is generated for the spares used if the stock quantity goes down beyond the re-order level.

Machinery Maintenance

Purchase Management

• Dashboard – showing the number of items added to Auto Indent for particular vessel under “Indent” Tab before approval of Indent.

Purchase Management

• Indent approval entry details with usage details of Item/Part.

Purchase Management

• Conversion of approved indent into Request For Quotation (RFQ).

Purchase Management

• Dashboard – showing Request For Quotation under “RFQ” tab. Vendors are added for floating of RFQ.

Purchase Management

• Downloading / Opening of submitted quotation files from different Vendors.

Purchase Management

• Dashboard view at the time of filled Quotation upload from Vendor’s side.

Purchase Management

• Dashboard view after filled quotation received from the vendors.

Purchase Management

• Vendor selection based on comparative statement for Price parameter.

Purchase Management

• Creation of Purchase Order and dispatch of PO to the selected vendor.

Purchase Management

• Dashboard view after Purchase Order sent to selected vendor.

Purchase Management

Inventory Management

• Dashboard view for Inventory Module which shows “Quantities on Order” along with Delivery Dates.

Inventory Management

• Sample Inspection Process under Inventory Module.

Inventory Management

• Material received after inspection and distribution of the same location-wise.

Inventory Management

• Material received location-wise.

Inventory Management

• Stock Reconciliation for a particular spare.

Inventory Management

• Stock details for various spares.

Inventory Management

• Inventory Balance Sheet.

Inventory Management

• Vessel-wise fortnightly provision items entry.

General Stores & Provisions

• Vessel-wise fortnightly common order for provision items.

General Stores & Provisions

Dry-Dock Management

• Dry-dock Job Card entry for a vessel.

Dry-Dock Management

• Dry dock job card entry for a new vessel and adding jobs & services from a master list or copy from any other existing job card.

Dry-Dock Management

• Planned Start and End date for vessel Job Card entry details.

Dry-Dock Management

• Yard entry screen for floating of RFQ for the Dry-dock Job.

Dry-Dock Management

• Downloading of RFQ excel sheet by different yards for submitting of filled quotation.

Dry-Dock Management

• Uploading process of filled quotation by different yards along with status updating.

Dry-Dock Management

• Comparative Statement of different yards based on quotation price and selection of yard for dry-dock job.

Dry-Dock Management

• Dry-dock Jobs and Services execution status updating for vessel.

Dry-Dock Management

Stores and preserves the history of valuable data throughout the life cycle of an asset in the central server which can be accessed and analyzed by various groups of employees of the organization, time to time, for further assessment of the condition of the asset.

Facilitates the process of routine inspection by class and insurance.

Minimizes time to prepare dry-dock specifications.

Evaluates costs/inventory across entire fleet.

Shortens procurement cycle.

Document compliance with internal procedures.

Reduces communication costs.

User Defined Report Creation.

Interfaces data with external financial systems.

Wide Advantages

SWORDFISH – Crew Management

Categorization of staff

Creation of Crew details including Contract, Biological details and Certificates

Provision for Leave and Loan details along with Approval Level details

Generation of Travel Details of Personnel along with Reliever Plan

Creation of Pay Slip

Captures Appraisal, Promotion, Training and Certificate details

CREW MANAGEMENT

• Category-wise Employee grid with individual details.

Crew Management

• Category-wise Employee Contract and Salary details entry.

Crew Management

• Category-wise Employee grid with individual certificate details.

Crew Management

• Category-wise Employee EOS details.

Crew Management

• Category-wise Employee grid with individual Leave Application entry.

Crew Management

• Category-wise Employee grid with individual loan application details.

Crew Management

• Category-wise Employee grid with individual loan approval details.

Crew Management

• Category-wise Employee grid with duty roster details.

Crew Management

• Staff Category-wise attendance entry details.

Crew Management

• OFFSHORE Salary details grid with individual details.

Crew Management

ANGELFISH – Quality, Health, Safety, Environment

QUALITY, HEALTH, SAFETY & ENVIRONMENT MANAGEMENT

Supplier Evaluation

Approved Supplier List

Inspection Report

Weekly/Monthly Workshop EHS Monitoring Report

Corrective and Preventive Action Report

Purchase Demand Note

Purchase Order

List of Lifting Equipments

• Supplier Evaluation process for new supplier.

QHSE Management

• Supplier Evaluation process for existing supplier.

QHSE Management

• EHS Monitor process details entry.

QHSE Management

REPORTS

REPORTSA unique feature of this software is customized dashboard grid report generation. Using this feature, the user can customize the grid as per requirement and can take excel report by clicking on “excel” icon given in the respective dashboard. The customization includes the followings:

Group by Column name

Drop column as per requirement

Sort Ascending or Descending order Drag and Drop facility. The user can “Drag” any of the column to the desired

column location and “Drop” there to re-arrange the column order.

• Customization of Job completion report by dropping a column

Customization of Reports

• Output of the customized report in Excel format without the dropped column

SAMPLE REPORTS

• Common order for all vessels

• Inventory list report

• Monthly Expenses List

• Provision Transaction List

• Vehicle Status report

• Purchase Order report

• Purchase Goods Inspection report

• Employee Details report