breakout session financial reporting (sers)

Breakout SessionFinancial Reporting (SERs)

October 2013

CRIMINAL JUSTICE COORDINATING COUNCIL MONTHLY VOLUNTEER TIME RECORDSUBGRANT # :MONTH & YEAR :

PLEASE ENTER THE NUMBER OF HOURS WORKED PER SERVICE RENDERED

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$12

Total

1 0 0

2 0 0

3 0 0

4 0 0

5 0 0

6 0 0

7 0 0

7 0 0

9 0 0

10 0 0

11 0 0

12 0 0

13 0 0

14 0 0

15 0 0

Grand Totals: 0 0* CJCC currently values volunteer time at a rate of $12 per hour.

I certify that the above is a true and correct statement. I also understand that CJCC requires the agency to complete and maintainindividual timesheets on a monthly basis to substantiate this document in the event of an audit.

Approved Title Date

CJCC Grants Administration

Agency Name:

Month & Year:

Subgrant No.:

Date Volunteer Name & Description of Duties in "Other" Category Hours

Documentation RequirementsTimesheets are required for all grant funded

personnel

Timesheets must capture:Activities/duties performed during time

workedAll time worked

Maintain all records at your agency includingEmployee Timesheets InvoicesReceiptsTravel Logs

Keep grant-related records for at least 3 years after grant closes

Subgrant Expenditure Report [SER]Transfer Excel expenditure category totals to the

SER/Request for Funds form

All grant related expenses incurred for the month/quarter must be listed on this form to obtain reimbursement

Expenses must be incurred during the grant period

Travel Expense Statement Form

EMPLOYEE TRAVEL EXPENSE STATEMENT (Please Print or Type)

TOTALSMo. Day Location Amount Location Amount Location Amount Location Amount

0

0

0

0

0

0

0

Signature Date

Approved Date

Day Amount Day

CRIMINAL JUSTICE COORDINATING COUNCIL

Explain any expenses that are unusual or exceed established limits:

AmountCommon Carrier, Taxi/Limousine Miscellaneous

" I do solemnly swear, under criminal penalty of a felony for false statements subject to punishment by fine of not more than $1,000 or by imprisonment for not less than five years, that the above statements are true and I have incurred these described expenses and the agency use mileage in the discharge of my duties for this agency."

TOTAL EXPENDITURES 0

Total Subsistence (Attach lodging receipts) …….…...……………………………

Common Carrier Expenses (Details below) ..……………………….

Miscellaneous Expenses (Details below) ……………………………..

Agency Use Mileage _________ miles at ______ per mile

(Must be supported by automobile mileage record on back)

Date Departure Time Arrival Time

BREAKFAST LUNCH DINNER LODGING

For period from: through:

SSN: Business Phone: Address:

Name: Title: Agency Name:

Travel Expense Form- Page 2Month Day

TOTAL AMOUNTS AUTOMOBILE TAG NUMBER:

AUTOMOBILE MILEAGE RECORDPersonal Mileage

Agency Use Mileage

DateStarting Mileage Ending Mileage Total Mileage

Origin - Points Visited - Destination Purpose of Trip

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0 0 0

SER Excel Report

If it’s not listed in your approved

budget, you cannot claim it!

Why is My Reimbursement Check Less Than I Requested?

Mathematical Errors

Not Signed by Authorized Official or Designee

Expenses outside of grant period

Expenditures submitted not on approved grant budget