buena vista school closure recommendation
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SCHOOL CLOSURE AND REORGANIZATION: BV
BACKGROUND
• Projected deficits in 2012-13 and 2013-14
• Currently at $2.4 million in 2012-13 and over $9 million In
2013-14
• “Qualified” financial certification at both First and
Second Interim reporting periods
• Expenditure Reductions approved in June 2011,
November 2011, and February 2012
• Negotiations in process with labor groups regarding
compensation reductions
4/18/2012 2
SCHOOL CLOSURE AND REORGANIZATION
• November 2011:
• Board approved formation of committee to explore
possibility of closing two schools and/or moving the district
office
• January 2012:
• Board approved formation of committee to explore school
closure/reorganization with specific focus on Buena Vista
Elementary and Carlsbad Village Academy.
• Cost savings estimated at $400,000 per year per year in
reduced operational expenses
4/18/2012 3
4/18/2012 4
SUPERINTENDENT’S SCHOOL CLOSURE AND REORGANIZATION ADVISORY
COMMITTEE
ADVISORY COMMITTEE
• Meeting Dates: • February 6 • February 13 • March 5 • March 19 • April 3
• Committee included district administrators, site administrators, teachers, classified staff, and parents • Tina Howard, Principal, BV • Keith Holley, Principal, CVA/CSA • Christine Parr, CUTA • Jan Tokorcheck, LIUNA • Joanne Caudill, Director of Special Education • Rick Lewis, Director of Information Systems • Curt Huckins, Director of Facilities
• James Markham, BV Parent • Tida Hamilton, BV Parent • Jimmy Hines, Principal, Magnolia • Matt Steitz, Principal, CHS • Barbara Ramos, CVA/CSA Classified • Joe Dunn, CVA Teacher • Sharon Zak, BV Teacher
• Kristin Davis-Cohn, BV Classified
4/18/2012 5
PURPOSE OF ADVISORY COMMITTEE
4/18/2012 6
BUENA VISTA COMMITTEE INPUT
• Provided
recommendations to
Dr. Roach during
Advisory Committee
meeting on April 3,
2012
• As indicated,
Committee strongly
recommended
keeping school open
4/18/2012 7
STUDENTS
• Recommendation to move all present students as a
group to Magnolia Elementary
• Provide intra-district choice for those with other
preferences
• Recommendation to grandfather siblings into the
school the family chooses
• New and incoming students would be assigned
based on future boundary determination and given
school choice options
4/18/2012 8
FAMILY SURVEY
• Informational survey
indicated majority of
families would prefer
Magnolia
• Next largest group was
“Other”
4/18/2012 9
STAFF
• Recommend moving teachers as unit to Magnolia
unless voluntary transfer requests to other sites
indicate otherwise
• Maintain and build on professional learning community
• Ensure adherence to labor contracts regarding
reassignments and moves
4/18/2012 10
TECHNOLOGY
• Divide equipment proportional to student transfers
with exception of iPad carts and teacher iPads that
would move with largest group (presumably to
Magnolia)
4/18/2012 11
PRESCHOOL
• Move the preschool to the back of Magnolia
campus using driveway entrance off of Valley
Street
• Create a parking area for preschool
• Fence the preschool area
• Add preschool appropriate playground for
preschool
4/18/2012 12
SAFETY
• Safety remains a primary concern among parents
• Recommend increasing crossing guards at a
minimum, especially at corner of Valley and
Magnolia
• Review start/end times for Carlsbad High School,
Valley Middle, and Magnolia
4/18/2012 13
TRANSITION
• Bridge parent groups
• PTA
• Consider revamping school culture/norms, rules,
mascot, colors, etc.
• Connect students, staff, and parents before
summer vacation
4/18/2012 14
OTHER CONSIDERATIONS
• Movement of library and textbook materials
• Consider redistribution of Title I funding
4/18/2012 15
IF BV STAYS OPEN
• Advisory Committee recommended that support to
sustain and grow enrollment would be essental
• Example: Ensure that the campus is inviting for incoming
kindergarten families if portions of the site are rented for other purposes
• Build on successes to attract and retain families
4/18/2012 16
4/18/2012 17
DISTRICT ANALYSIS
QUALITY SCHOOL
• Buena Vista Elementary is an excellent school.
Indicators of the quality of the school include:
• Recognition as California Distinguished School (2011-12)
• Meeting NCLB Adequate Yearly Progress targets for student achievement
• Increases in Academic Performance Index
• Rich history—this year marks 50 years of operation
4/18/2012 18
CALIFORNIA CONTEXT
4/18/2012 19
-$3,000
-$2,600
-$2,200
-$1,800
-$1,400
-$1,000
-$600
-$200
$200
$600
Cal
ifo
rnia
’s S
pen
din
g P
er S
tud
ent
Min
us
Sp
end
ing
Per
Stu
den
t in
th
e R
est
of
U.S
.
California’s K-12 Spending Per Student Lags BehindThat of the Rest of the U.S. More Than at Any Time in 40 Years
* 2010-11 data estimatedNote: Rest of U.S. excludes the District of Columbia
Source: National Education Association
-$2,856 (est.) per student loss in 2010-11
National Average
CUSD REVENUE, EXPENDITURES, AND RESERVES: SECOND INTERIM
4/18/2012 20
2006 2007 2008 2009 2010 2011 Mar-12 Proj 2013
Reserve $7,290,197. $9,709,801. $13,011,027 $18,462,237 $16,712,892 $15,047,689 $7,618,524. $3,449,089.
Revenue $71,585,198 $81,515,019 $86,090,419 $86,346,873 $85,934,756 $82,598,872 $73,881,246 $71,630,806
Expenditures $72,003,526 $78,516,236 $81,547,117 $83,895,662 $87,684,101 $84,264,075 $81,310,411 $75,800,241
$-
$10,000,000.00
$20,000,000.00
$30,000,000.00
$40,000,000.00
$50,000,000.00
$60,000,000.00
$70,000,000.00
$80,000,000.00
$90,000,000.00
$100,000,000.00
CURRENT FINANCIAL CONDITION
• Projected revenue for 2012-13 is about the same as actual revenue in 2005-06
• Even after taking into account new revenues and expenditure reductions, projected deficit for 2012-13 remains at $2.4 million and over $9 million in 2013-14
• It could get worse … • Governor’s Budget Proposal includes November Tax
Initiative with “trigger” to reduce to 159 instructional days
• Governor’s Budget Proposal includes “Weighted Student Funding” model that reduces CUSD categorical funding to $0
4/18/2012 21
4/18/2012 22
Consideration for Reduction
Expenditure Category Outcome
Group 1: Strong Sage Creek Delay Done. Reduced 2012-13 (start up) and 2013-14 operational budgets
Reduce/Eliminate Admin/Management
Done
Reduce/Eliminate Stipends Done
Employee Compensation Reductions
Collective bargaining in process
Reduce/Eliminate Travel & Conference
Done
Reduce/Eliminate Site and Department Accounts
Done
Reduce Special Ed Done
Reduce Textbook Expenses Not feasible, we spend only $20 per student per year
Group 2: Moderate Closing School(s) TBD
Reduce/Eliminate Classified Positions
Done
Reduce/Eliminate Athletics Done
Reduce/Eliminate Contractual Done. Achieved savings through
competitive bid procedures, including $920,000 reduction in transportation
Reduce/Eliminate Programs Done
Reduce Instructional Days Collective Bargaining in process
Group 3: Low Increase Class Size—Elementary Done. Class sizes in grades 1-3 increased in
2011-12; Class sizes will increase in grades 4-5 in 2013-14
Increase Class Size—Middle Done. Class sizes will increase in grades 6-8 in 2013-14
Increase Class Size—High School Done. Class sizes will increase in grades 9-12 in 2012-13
Reduce/Eliminate Guidance No Changes
FEBRUARY 2012 ANALYSIS
4/18/2012 23
OPERATING COST PER STUDENT: ALL SCHOOLS (FEBRUARY 2012)
February 7, 2012 24
$-
$500.00
$1,000.00
$1,500.00
$2,000.00
$2,500.00
Cost Per Student
K-5 ENROLLMENT COMPARISON 2010-11
4/18/2012 25
ENROLLMENT HISTORY
4/18/2012 26
COMBINED ENROLLMENT HISTORY
• This graph reflects the
total enrollment at
BV, Jefferson, Hope,
Kelly, and Magnolia
4/18/2012 27
BV PROJECTIONS: CONSERVATIVE & MODERATE
4/18/2012 29 Source: Decision Insight 2011 Study
MAGNOLIA PROJECTIONS: CONSERVATIVE & MODERATE
4/18/2012 30
CONSERVATIVE TOTALS: BV + MAG
• 2012: 733
• 2013: 765
• 2014: 788
• 2015: 811
• 2016: 798
• 2017: 786
• 2018: 786
• 2019: 787
• 2020: 781
4/18/2012 31
MODERATE TOTALS: BV + MAG
• 2012: 781
• 2013: 833
• 2014: 893
• 2015: 932
• 2016: 936
• 2017: 930
• 2018: 944
• 2019: 951
• 2020: 959
4/18/2012 32
BV + MAG PROJECTIONS
Year Conservative Moderate
2012 733 781
2013 765 833
2014 788 893
2015 811 932
2016 798 936
2017 786 930
2018 786 944
2019 787 951
2020 781 959
4/18/2012 33
MAGNOLIA CAPACITY
• Magnolia has a maximum capacity of 1,108 students
• Kindergarten classrooms currently have capacity of 128 students.
• Presuming 1/6 of students in each grade: • At conservative peak of 811 students in 2015: 135 students in
kindergarten
• At moderate peak of 959 students in 2020: 160 students in kindergarten
• In either scenario, at least one classroom adaptation to kindergarten space would likely be necessary within the next three years
• Grades 1-5 would have ample room with current facilities
4/18/2012 34
ALL ELEMENTARY: MODERATE
4/18/2012 35
ELEMENTARY ENROLLMENT PROJECTIONS
• Declining enrollment projected at the following
schools:
• Aviara Oaks Elementary
• Calavera Hills Elementary
• Pacific Rim Elementary
• Poinsettia Elementary
• Growth enrollment projected at the following
schools:
• Hope Elementary
• Jefferson Elementary
• Kelly Elementary
4/18/2012 36
ENROLLMENT & BOUNDARY IMPLICATIONS
• Due to relatively low levels of total growth at K-5
schools through 2020, we have excess “capacity”
at the elementary level
• Moderate projection for 2020 is 5500 students in grades K-5
• Current enrollment in grades K-5 is 5163 (as of 3/29)
• Complications exist due to projected decline in
enrollment in South Carlsbad and projected
increase in enrollment in North Carlsbad
• Conclusion: Buena Vista closure would likely require
serious boundary adjustments within 5-7 years
4/18/2012 37
SAFE ROUTES
• CUSD Meetings with
City of Carlsbad
• Large number of
streets without
sidewalks
• Some students would
cross Carlsbad Village
Drive and/or El
Camino Real
• Student safety is a
genuine concern
4/18/2012 38
STUDENT TRANSFERS
• Student transfer window
can be extended for BV
families after April 25th
• Attendance Boundary
could be determined in
May or June
4/18/2012 39
PRESCHOOL
• Facility Analysis demonstrates that preschool can
be relocated to Magnolia
• Kelly Elementary was considered and deemed
impractical due to access issues
4/18/2012 40
TITLE I
• CUSD total allocation unaffected by potential school closures
• Distribution of Title I money within CUSD dependent on distribution of eligible students. • Hypothetical #1: All BV students go to Magnolia, Magnolia
becomes Title I school, Magnolia allocation higher than BV because distribution would include current Magnolia students that do not receive Title I dollars. • In this scenario, current Title I schools would get less money next
year
• Hypothetical #2: BV students disperse to multiple schools. Not enough eligible students go to Magnolia or Hope. • Existing Title I sites would get more money next year
• More Info: http://www.cde.ca.gov/sp/sw/t1/titleparta.asp
4/18/2012 41
OPERATING EXPENSES AND ENROLLMENT
Pacific
Rim
Aviara
Oaks
Elem
Jefferson HopeCalavera
Hills ElemPoinsettia Kelly Magnolia
Buena
Vista
Total Costs $816,669 $929,594 $789,538 $693,767 $746,581 $700,131.0 $603,459 $645,688 $587,066
CBEDS 849 734 707 592 566 541 449 432 286
0
100
200
300
400
500
600
700
800
900
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
4/18/2012 42
MAGNOLIA + BUENA VISTA
Pacific
Rim
Aviara
Oaks
Elem
BV + Mag Jefferson HopeCalavera
Hills ElemPoinsettia Kelly
Operational Cost $816,669 $929,594 $1,232,754 $789,538 $693,767 $746,581 $700,131 $603,459
Proj Enroll 849 734 718 707 592 566 541 449
0
100
200
300
400
500
600
700
800
900
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
If operated like AOE: $1,232,754 - $929,594 = $303,160
If operated like Jefferson: $1,232,754 -
$789,538 = $443,216
4/18/2012 43
POTENTIAL OPERATIONAL SAVINGS
4/18/2012 44
Pacific
Rim
Aviara
Oaks
Elem
BV + Mag Jefferson HopeCalavera
Hills ElemPoinsettia Kelly
Operational Cost $816,669 $929,594 $1,232,754 $789,538 $693,767 $746,581 $700,131 $603,459
Proj Enroll 849 734 718 707 592 566 541 449
0
100
200
300
400
500
600
700
800
900
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
OTHER EXPENSES
• Magnolia Pre School Playground: $52,000
• Magnolia Fencing (including driveway): $35,000
• Moving Costs: $47,115
• Teacher Moves: $3,800
• Total One-Time Expenses: $137,915
• 20% “Contingency” for Unforeseen Items: $27,583
• Grand Total: $165,498
4/18/2012 45
FIVE YEAR WINDOW
• Initial Expense: $165,498
• If staffed like AOE:
• Annual savings of $303,160 times 5 = $1,515,800
• If staffed like Jefferson:
• Annual savings of $443,216 times 5 = $2,216,080
• Five Year “Savings” ranges from $1.35 million too
$2.05 million
• Average Annual Savings ranges from $270k to $410k
4/18/2012 46
ALTERNATE OPTION
• Leave Buena Vista K-5 Program intact
• Promote preschool expansion at Buena Vista
• Use Magnolia space for short-term rental revenue
• Annual Revenue Enhancement projected at
approximately $200k per year
4/18/2012 47
RECOMMENDATION
• Maintain K-5 Program at Buena Vista
• Promote “Technology Magnet” concept
• Leverage Title I funding and community support
• Small school has potential to be innovation center for 1-1
devices
• Expand Preschool at Buena Vista
• Pursue revenue options at Magnolia
• Begin CUSD Asset Management Planning
4/18/2012 48
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