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10/31/2006 Federal Facilities Council Forum 1
buildingbuildingSMARTSMART with with COBIECOBIE
Bill Brodt, NASABill Brodt, NASABill East and Jeff Kirby, USACE ERDCBill East and Jeff Kirby, USACE ERDC
Federal Facilities Council Forum 10/31/2006
10/31/2006 Federal Facilities Council Forum 2
Problem – The Cost of Data Entry Precludes Full Use of Maintenance
Management Software
10/31/2006 Federal Facilities Council Forum 3
Problem - Building Documentation is Fragmented . . .
Architects, Engineers and Construction Contractors each submit design plans, operating instructions and repair manuals in hardcopy which must be organized and maintained in order to support building operations, maintenance and renovation throughout the building’s life
10/31/2006 Federal Facilities Council Forum 4
Problem - Critical data is lost …
• decisions made as ideas & parts are transformed into designs & buildings are not captured
• translation of information for downstream use looses much of what is known during the previous phase
• increased “owner” cost due to data losses = $14.8B annually “Cost Analysis of Inadequate Interoperability in the U.S. Capital Facilities Industries,” NIST GCR 04-867/Aug 2004.
Dispose
Transformation
Build
Translation
Operate
Translation
Transformation Transformation
Design
Translation
Plan
Transformation
10/31/2006 Federal Facilities Council Forum 5
In-d
epth
to
mac
ro
© 1993-2000 International Centre for Facilities, Inc. 5
For property management: condition review and prioritization of projects
For maintenance: product data, maintenance records, work orders
For operation: operating manuals, set points, procedure routines
For specific priorities and projects, e.g. repair, LEED,ADA, code compliance: roll ups of focused data
Hea
ting,
Ven
tilat
ing,
and
Air
Con
ditio
ning
Sys
tem
Elec
tric
al a
nd e
lect
roni
csy
stem
s
Plum
bing
and
pip
ing
syst
ems
Roo
f sui
tabi
lity,
dra
inag
e,co
nditi
on
O&
M -
Ope
ratio
n an
dM
aint
enan
ce
Elec
trom
agne
tic ra
diat
ion
Ener
gy c
onse
rvat
ion,
e.g
:BE
PAC,
BRE
EAM
Wat
er a
nd w
aste
man
agem
ent
Indo
or A
ir Q
ualit
y
Life
cyc
le a
naly
sis
POE
- Pos
t Occ
upan
cyEv
alua
tion
Rea
l Est
ate
mar
ket
anal
ysis
Life
cyc
le c
osts
and
val
ueen
gine
erin
g
Fina
ncia
l ana
lysi
s an
dau
dit
Secu
rity:
Thr
eat a
nd ri
skan
alys
is
And
man
y ot
her
type
s of
in-d
epth
inve
stig
atio
ns .
. .
In-D
epth
inve
stig
atio
ns
Wor
king
dra
win
gs,
spec
ficat
ions
,co
mm
issi
onin
g
Prel
im +
sche
mat
icde
sign For portfolio and asset management:
review of key indicators, not in-depth investigations
10/31/2006 Federal Facilities Council Forum 6
Past Practices . . .• O&M submittals in
unusable format -boxes, piles
• Data quickly lost• Poor preventive
maintenance• More costly repairs• Warranties not
maintained or lost
Result … Adverse impact on mission of the building occupant
10/31/2006 Federal Facilities Council Forum 7
What people have tried . . .Directly linking contractor and government systems
means increasing cost and complexity…
LegacySystem A
LegacySystem B
LegacySystem E
LegacySystem C
LegacySystem D
FutureSystem
?
10/31/2006 Federal Facilities Council Forum 8
Federal Agencies Confirmed InterestDeveloping Data-Input Standards for Computerized Maintenance Management Systems: Summary of a Symposium/Workshop1994
Information Technology Innovations Award, National Partnership for Reinventing Government, 1999
Linking the Construction Industry: Electronic Operation and Maintenance Manuals: Workshop Summary, 1999
Incorporated into IAI IFC buildingSMART Model, 2003
10/31/2006 Federal Facilities Council Forum 9
COBIE Captures Information at Source –Designers, Constructors & Manufacturers
10/31/2006 Federal Facilities Council Forum 10
COBIE uses internationally recognized standard and data definitions requirements . . . WRITE-ONCE . . .
READ AS NEEDED
LegacySystem A
LegacySystem B
LegacySystem E
LegacySystem C
LegacySystem D
COBIECOBIE
FutureSystem
?
10/31/2006 Federal Facilities Council Forum 11
COBIE Incorporates Related Efforts . . .• NAVFAC Operations & Maintenance System Information (OMSI)• NIBS Facility Maintenance and Operations Committee (OMSI
XML/IAI 2x2)• U.S. Army, Department of Public Works, Fort Lewis, WA• Specification software exports construction submittals• m-BOMB project. International Alliance for Interoperability (IAI)• FIATECH Automated Equipment information eXchange (AEX)• Machinery Information Management Open Systems Alliance
(MIMOSA)• Open Standards Consortium for Real Estate (OSCRE)• National Institute of Science and Technology (NIST)
GSA Preliminary Design information Exchange
10/31/2006 Federal Facilities Council Forum 12
Technical Data - PDF format - link to URL- or XML database
10/31/2006 Federal Facilities Council Forum 13
Benchmarking Participants
NavyStateUNC-Chapel
HillVA
GSA
DoD
Owners
Tririga
TMA Systems
MRO
Micromain
Mapcon
Instep
Infor
Green Building Studio
e-specs
Digital Alchemy
Bentley
Autodesk
Archibus
Software Firms
Woolpert
TRM
Rush Inc
Onyx Group
O2 Resources
Lynn Blair Associates
LS3P
Judd Allen
Jacobs
HOK
CH2M
Burns & McDonald
A/E/C Firms
National Institute of Building Sciences
International Code Council
Other
10/31/2006 Federal Facilities Council Forum 14
How will we know when it’s right?• User transparent• No cost to O&M office• Costs less than current paper-based method• Requirements are clearly identified• Information can be captured as work is accomplished
with option for real-time information exchange• Acceptable to all tiers of contractors, suppliers, subs,
etc.• Simple update format for existing deliverables/contracts• Framework to store information for later
exchange/retrieval– Cost of information exchange must be nil
10/31/2006 Federal Facilities Council Forum 15
COBIE Construction Operations Building Information Exchange
Conception & Definition PhasesIdentify items from the specifications that will require warranty information
Procurement & Execution PhasesCollect information as items are ordered and delivered such as who is warranting, when the warranty starts, how long is the warranty period, what preventive maintenance is required to keep the warranty in force
Utilization & Closure PhasesRead the information collected directly into your CMMS software to ensure that the warranties are supported
COBIE will demonstrate the flow of information through the phases of a facility something that is not yet happening yet Is critical to realize the total potential ROI
COBIE will demonstrate the flow of information through the phases of a facility something that is not yet happening yet Is critical to realize the total potential ROI
10/31/2006 Federal Facilities Council Forum 16
How can I get started?• Owner
– Join buildingSMART– commit to and communicate a FY07 roll-out
• Software producer/vendor– Join buildingSMART– make import/export transparent
• Designer, consultant, builder, subcontractor– Join buildingSMART– Participate in COBIE pilot projects
• Manufacturer/supplier– Use buildingSMART standard templates
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