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BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
1
ACADEMIC MANUAL FOR OPERATIONS
TABLE OF CONTENTS
Chapter No. Contents Page. No.
PREFACE 06
Chapter-1 Introduction- About Anna Leela College of Commerce & Economics
and Shobha Jayaram Shetty College for BMS:
07
Chapter-2 PRELIMINARY 09
2.1 Short Title And Commencement
2.2 Objective
2.3 Scope and Applicability:
2.4 Power To Amend and Relaxation
2.5 Control and Distribution:
Chapter-3 VISION, MISSION, AND CORE VALUE
11
Chapter-4 ADMINISTRATION STRUCTURE 12
4.1 Organogram 12
4.2 Constitution of HEC ( Refer to Operation Manual) 13
4.2.1 Management/ Governing Body ( Bunts Sangha‟s Higher
Education Committee)
13
4.2.2 Academic and Administrative Team / Effectuating Body 13
4.2.2 A: Principal 14
4.2.2 B: Chief Administrative Officer ( Refer to Operation Manual) 17
4.2.2 C: Vice-Principal 18
4.2.2 D: Chief Coordinator ( Head Of Department / Coordinators) 21
4.2.2 E: Head of Department / Coordinator 21
4.2.2 F: Faculties
22
Chapter-5 STATUTORY AND ANCILLARY COMMITTEES: 31
5.1 College Development Committee (CDC) 31
5.2 Other Committees 32
(Coordinators / Chairpersons / Committees : Constitution &
Functions)
5.2.1: IQAC ( Internal Quality Assurance Cell)/ Academic Advisory
Committee
5.2.1: Examination committee
5.2.1: Unfair Means Inquiry Committee (UMIC)/ coordinator
5.2.1: National Service Scheme (NSS)
5.2.1: Marathi Vangmay, Mandal (MVM)
5.2.1: Department of Lifelong Learning & Extension (DLLE)
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
2
5.2.1: Tulu Kannada Literary Circle (TKLC)
5.2.1: Admission Committee
5.2.1: Internal Complaint Cell (ICC)/WDC
5.2.1: Web-Site committee
5.2.1: Time Table committee
5.2.1: Magazine & News Letter committee
5.2.1: Alumni Association
5.2.1: Staff Meetings & Staff Welfare activities committee
5.2.1: College Cafeteria committee
5.2.1: Students council/ Counselors/Mentors committee
5.2.1: Bus committee
5.2.1: Student Affairs & Activities committee (Anti Ragging &
Disciplinary)
5.2.1: Committee for Training & Placement Activities
i. Training
ii. Placement
iii. Alumni
5.2.1: Research & Development Committee
5.2.1: Attendance committee
5.2.1: Students‟ Grievances Redressal Committee
5.2.1: Backward Class Development Cell
5.2.1: Gymkhana committee
5.2.1: 5.2.1: Library activities committee
5.2.1: Events / Cultural Activities committee
5.2.1: Movie screening / Book Reading Club
5.2.28: ISR ( Institutional Social Responsibility) Cell
5.2.29: Commerce and Management Association (CMA)
5.3: Events 47
1. SOPs
2. Constitution of working committees
3. SOP for Pre-event process
4. Preparation of brochures
5. Invites
6. Checklist
7. Conduct
8. Post-event process
Chapter-6 ACADEMICS AND ORGANIZATIONAL INFORMATION 48
6A: Academic Year Calendar
i. Preparation of Academic Calendar
ii. Preparation of Prospectus
6 B: Students Related 49
i. Admission
a. Eligibility
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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b. Process
c. Preparation of Merit lists
d. Collection of fees/ Cancellation of
e. Admission/Reports/Refund of fees
ii. Attendance
University notification/
a. Preparation & Display of Defaulter‟s lists/ Information to
b. Parents/ Undertaking from Students & Parents/ ATR
iii. Discipline
iv. Dress code
v. Placement
vi. Feedback
vii. Alumni
a. Constitution of OB
b. Activities
c. Feed back
viii. Add on courses
ix. Bridge courses
6C: Faculty (Non-Teaching)Related (Refer Operations Manual)
i. Staffing pattern
ii. Recruitment
iii. Delegation of work
iv. Appraisals & CRs
v. Promotion policies
vi. Filing of records
vii. Resignation/Termination process
viii.Handing over Charge
61
Chapter -7 ORGANIZATIONAL PROCEDURES 62
Festivals/Functions Procedures
Branding Procedures
Procurement & Purchase Procedures
Office Management Procedures
7.1: Important Festivals / Functions
7.2: Accounts and Audit
7.3: Attendance / Staff records (To be maintained in HR
Department)
7.4: Etiquette & Manners
7.5: Recommendation letter issue procedures.
Chapter-8 TEACHING – LEARNING PROCEDURES 64
Teaching – Learning Procedures
Lab Management Procedures
Library Management Procedures
8 A: Teaching- Learning Procedure 64
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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i. Teaching methodology
ii. Guest Lectures
iii. Seminars
iv. Student Assignments
v. Communication Skills & Personality Development
vi. Project Work
vii. Industrial Tours & Educational Tours
viii. Student Counselling /Mentoring
8 B: Laboratory Management Procedures 69
i. Laboratory Methodology
ii. Laboratory administrative mechanism
iii. Laboratory Attendance
iv. Day-to-Day Lab Evaluation Process
v. Laboratory Management
8 C: Library Management 69
i. Sufficiency of Number of Text Books
ii. Focus on reference and general books
iii. Journals & Periodicals
iv. Periodicals
v. News Papers
vi. CD Library
vii. Digital Library
viii. Competitive Examination Section
ix. Computerized Library
x. Display System
xi. Suggestions
xii. Library Register Maintenance
xiii. Library Utilization Report
Chapter-9 FACULTY RELATED PROCEDURES 72
9.1 Librarian
9.2 Physical Director
9.3 Recruitment Procedure
9.4 Duties and responsibilities of the faculty members:
9.5 Teaching and Research Related Activities
9.6 Responsibility Allocation Procedure
9.7 Pay Fixation Procedures
9.8 Fixed Pay
9.9 Incentive Pay
9.10 Fixed Pay Scales:
9.11 Design of the Salary structure & Allowance.
9.12 Seminar Grant
9.13 Medi-claim
9.14 Performance Appraisal Procedure
9.15 Training Procedures
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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9.16 Meeting Procedures
9.17 Meeting with Heads of Departments
9.18 Intra Departmental Meeting
9.19 Faculty Meeting.
9.20 Coordinators Meeting
9.21 Report on Meetings
9.22 Timings
9.23 Holidays
9.24 Vacation
9.25 Norms for Utilizing Leaves
9.27 Categories of Leaves
i. Casual Leaves
ii. Half Pay Leaves
iii. Maternity Leave
iv. Marriage Leave
v. Leave due to bereavement in family
vi. Study Leave
9.28 Lean on employment
9.29 Reprisal
9.30 Travel Allowance
9.31 Daily Allowance
Chapter-10 ASSESSMENT & ACCREDITATION 81
Chapter-11 CONDUCT RULES (For faculties) 85
Chapter-12 GENERAL INFORMATION AND RULES & REGULATIONS
OF ALSJC (For students)
86
Annexure 1. Assistant professor –Marking Sheet
2. Principal- Marking Sheet
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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ACADEMIC MANUAL PREFACE
Bunts Sangha’s Higher Education Institutions: Bunts Sangha Mumbai (Trust) which
came in to existence in the year 1927 is a socio-cultural Organization of Bunts Community of
Mumbai. It is a pioneer in the field of education and its foray extends back to over six decades.
A part of its objective is to promote education and cultural needs of the Society in general and
bunts community in particular. A Community dedicated to the welfare not only of its own people
but also the society at large, the Sangha established two night schools for needy children and
working people as early as 1950. These night schools have produced thousands of excellent
students and some of them have gone on to become distinguished industrialists, bankers,
lawyers, doctors and chartered accountants.
The Trust‟s S M Shetty School and Junior College was established in 1998 at Powai. The
institution has now expanded and imparts world class education in various streams to almost
9000 students every year .
The Bunts Sangha aptly realized the need and importance of Higher Education. Accordingly, in
its Platinum Jubilee Celebrations in 2003 the Sangha took initiatives to establish its dream
project - Higher Education Institutions for the needy students of Mumbai. Bunts Sangha‟s
Higher Educational Institutions at Shashi Manmohan Shetty Complex, Kurla East, Mumbai:
400070 has launched colleges for almost every field of studies from Commerce to Information
Technology, from Mass Media to BMS to Hospitality Management as also for Post-Graduation
courses such as M.Com and PG Diploma in Management and the Junior college with Science
and Commerce streams.
Today, the Trust -Bunts Sangha Mumbai has established renowned higher education institutions
housed at Shashi Manmohan Shetty Higher Education Complex at Kurla East viz.
(i) Bunts Sangha‟s Anna Leela College of Commerce & Economics and Shobha Jayaram
Shetty College for BMS – ALSJ,
(ii) Bunts Sangha‟s Ramanath Payyade College of Hospitality Management Studies -
RPH,
(iii) Bunts Sangha‟s Uma Krishna Institute of Management Studies & Research- UKS,
and
(iv) Bunts Sangha‟s Aarathi Shashikiran Shetty Junior College-ALJC with about 2600
students.
With its state of the art infrastructure facilities, quality education is provided to students by
professionally qualified and experienced faculty. All its colleges with their respective team of
dedicated staff and faculties serve the student community as per the changing educational
environment globally.
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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Chapter -1: Introduction-
1.1: About Anna Leela College of Commerce & Economics and Shobha
Jayaram Shetty College for BMS:
Bunts Sangha Mumbai‟s Higher Education Institutions located at Buntara Bhavana Marg, Kurla
(E), Opposite Buntara Bhavana, is rightly termed a „dream project‟ of the Bunts Sangha
Mumbai (Bunts Community). The institutions, namely, Anna Leela College of Commerce &
Economics and Shobha Jayaram Shetty College for BMS, have completed 10 years of existence.
Affiliated to the University of Mumbai, the college began to offer B.Com (General) and BMS
courses in 2008. The college was granted permission by the University of Mumbai and the
Government of Maharashtra to offer new courses in 2009, namely BAF, BBI, BSc(IT) and
BMM. These courses have garnered a good student base.
The college has rapidly expanded and is now permitted to offer two post graduate programs
M.Com (Advanced Accountancy) and M.Com (Business Management). A principle that the
management abides by is to give preference to merit alone. As a linguistic minority Institution, it
also attracts students of their own community.
The College authorities also provide financial help to the needy students. The management
provides all the basic amenities and a state-of-the-art infrastructure meant to undertake academic
activities. Well-equipped Computer and Electronic laboratories; big, airconditioned class rooms
with good seating arrangements and ICT enabled; a wonderful library that has many reference
books and a spacious reading room; and excellent teaching faculty are the hallmarks of this
institution.
The management is keen to encourage the students to participate in Sports and various Socio-
cultural activities. As a result of such support the College‟s Tug of War Boys team has won
many awards in inter collegiate events and at the University.
Our students have participated in various inter college activities and have won a number of
awards, including the Best College trophies. We have a vibrant Young Theatre Group that has
won a number of awards at not just at inter collegiate level, but also at national level.
The College has a Placement Cell that is increasing its industry interface and as a result a number
of its students have been selected through Campus recruitment by various companies like Wipro,
Airawat – Air India, Convergys, Navteq, Casting Inc., Tricom India Ltd. etc. and will be
providing opportunities for summer internships.
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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1.2: Growth Chart Revealing 10 Years At a Glance:
Looking at the growing needs of the institution, the management of Bunts Sangha‟s Higher
Education Committee realized the need to make its policy driven operation to the extent possible
by creating a meticulously designed & comprehensive;
i. Operations Manual comprising of the policies relating to (i) General
Administration, (ii) Human Resource Management and (iii) Finance and Budgeting
policies, Reporting Systems etc. applicable to all its institutions and
ii. Academic Manual separately for each of its institutions consisting of relevant
policies & procedures developed in accordance with the University / Regulatory
Authorities (institution covering- brief history, affiliations, mandatory requirements,
accreditations, various committees, courses and syllabus etc.) for day to day
management.
174 468
761 927 961 981
1174 1367 1455 1448 1549
0
500
1000
1500
2000
2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19
Bunts Sangha's Anna Leela College of Commerce & Economics And Shobha Jayaram College
for BMS -Historical Growth Chart From Inception To Date
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
9
Chapter -2 Preliminary
2.1 Short Title And Commencement:
a. This manual shall be called “Bunts Sangha‟s Anna Leela College of Commerce &
Economics and Shobha Jayaram Shetty College for BMS “Academic Manual of
Operations” hereinafter referred to as “ALSJ-AMO”.
b. This shall come into force from April 01, 2019 after due approval by Bunts Sangha
Mumbai herein after referred to as “ Trust” and Higher Education Committee herein
after referred to as “ Management”.
2.2 Objective: a. Is to present academic/administrative systems, policies and procedures in outline
form and to table the operating procedures in the Academic/Administrative
Sector of ALSJ College by summarizing the provisions of laws, rules, and
institutional policies and procedures relating to academic/administrative functions
and services involving the management of human resources, records,
procurement, supply and property; general services, security.
b. To create an ambience while achieving excellence and sustain the same with
autonomy and accountability. To help improve the standard of education and
provide.
i. Service to community and economy through effective networking.
ii. Ways and means to cater to technological needs.
iii. Trained manpower working towards enhancement of the country's techno-
economic strength through technology, innovation and entrepreneurship.
iv. Leadership though curriculum planning, laboratory development and
examination systems.
v. Trained men and women who shall interact with the community at large
and inculcate in them a spirit of scientific temper and endeavor.
vi. Motivation to self-learning and creativity.
c. To serve as guide to enhance a smoothly functioning academic/administrative
structure and further aims:
i. To improve organizational effectiveness and productivity through the
proper implementation of applicable policies and procedures.
ii. To orient applicants on the basic guidelines for human resource
development.
iii. To provide a guide for speedy and fair resolution of complaints and
grievances.
iv. To provide a framework for personnel discipline
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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v. To identify general systems and procedures frequently asked by Institute
personnel.
2.3 Scope and Applicability:
a. This manual shall apply to all category of students and Staff who are enrolled in
any academic program or course and employees of ALSJ along with relevant
policies and guidelines of Operations Manual designed and approved by the Trust.
b. This manual contains operational guidelines on how the different offices/units
comprising the Academic/Administrative Services perform their respective
functions and how they facilitate implementation of laws, rules, and policies. It also
provides guidance on the activities that offices do together with some legal basis or
justifications. c. It enumerates the operational instructions that describe the detailed steps in the
performance of routine activities. d. The manual shall refer to established mechanisms or systems that contain the
policies and procedures that are cited.
2.4 Power To Amend and Relaxation:
A revised manual shall be re-issued when there are new major provisions of regulatory
bodies, policies or procedures, including changes in the organizational structure,
functional descriptions, or changes.
a. As approved by the HEC, Bunts Sangha, Shashi Manmohan Shetty Higher
Education Complex, Kurla (East), Mumbai- 400 070.
b. Service providers are advised to refer to updates or advisories and to keep track
of adjustments in amounts of monetary benefits cited in the manual.
a. Control and Distribution:
a. Control: The Manual shall be maintained in the Administrative Services
Division. The Chief Administrative Officer of the Centralized Administrative
Department/ CAD shall serve as Manual Controller and shall have overall
responsibility in updating the provisions therein.
b. Distribution: The Manual is strictly for the use of ALSJ College. This shall be
distributed to the Offices of the Principals, Vice principal and Heads of
Departments in the Academic/Administration Sector.
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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Chapter 3: Vision, Mission and Core value:
Vision To foster and grow as an institution imparting quality and value-based education with a
global perspective
Mission To diversify the academic canvas by including new job oriented and market
driven courses
To develop the Institution across a set of quality parameters.
To contribute towards knowledge generation and dissemination
To instill sensitivity amongst the youth towards the community and environment
To provide an incubation center for research and innovation for
the stakeholders.
To provide a platform for extra-curricular and co-curricular excellence
Core
values
Academic Competency - leading to the acquisition of knowledge and skills necessary
to achieve information literacy, career goals, personal enrichment, leadership, and
service to the community
Ethics and Integrity- that foster a learning environment that promotes responsible,
principled behavior which respects the dignity of all the stake holders
Student Service – Strive to ensure that curriculum and delivery support services
respond to inquiries, requests, and concerns in an appropriate and timely manner.
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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Chapter 4: Administration structure: 4.1 Organogram:
This Organization Chart shall be updated on half yearly basis- June / December.
CHAIRMAN
N .VIVEK SHETTY
VICE CHAIRMAN KISHOR KUMAR KUTHYAR
TREASURER CA RAMESH SHETTY
VICE CHAIR PERSON
MAMTA SHETTY
RPH-
PRINCIPAL(I/C),
SANYOGITA MORARJI
ASJC - VICE
PRINCIPAL,
SHAILA SHETTY
UKS- DIRECTOR,
DR.KRISHNA SHETTY
CHIEF COORDINATOR PRASHANT SHINDE
CORDINATOR-
BMS
SACHIN PIMPLE
ASSISTANT
PROFESSOR-
1.SUNIL GONDHALI
2.JESSUSAN ISSAC
CORDINATO
R-B.COM
KRISHNA
SHUKLA
ASSISTANT
PROFESSOR
1. CA KIRAN
GAJJAR
2. NITIN
DWIVEDI
3. NADAR
ESTHER
4.VIRAJ
DESHPANDE
ASSISTANT
PROFESSOR
1.ROSHINI
UDHWANI
2.MEGHANI
KIRAN
3. CA AMOGH
DESAI
HEAD CLERK-
SANTOSH
POWAR ASSISTANT
PROFESSOR
1. LEKHA DAVE
2. SUREKHA SHETTY
3. ARCHNA PATIL
4. SUBHASH
SHENGALE
5. SEHGAL JASMEET
KAUR
6..PRITESH SOMANI
7. MITALI SAWANT
8. DITI SHAH
ATTENDANT
C. MANI
ASSISTANT
PROFESSOR
1. RUPA PATEL
2. PRATHAMESH UPARKAR
3. NILESH SUBHASH
MALI
Academic Staff: 28 Administrative Staff: 10 Total Staff: 38
ORGANIZATION CHART- DECEMBER 2018 BUNTS SANGHA’S ANNA LEELA COLLEGE OF COMMERCE
AND SHOBHA JAYARAM COLLEGE OF BMS (ALSJ)
ALSJ–PRINCIPAL DR. PADMA DESHMUKH
CORDINAT
OR-BAF
VIDHYA
DARVESH
CORDINATOR
-BMM
AANCHAL
JAIN
CORDINATO
R-BSc IT
ARTI GAVAS
CORDINATOR-
M.COM
AMANDEEP
SINGH MANKU
ADMIN
JR. CLERK
1. SHAILAJA SHETTY
2. KALPITA RAUT
3. CHETAN OAK
4. ANUSHA SHETTY
ATTENDENT
1. SURESH SANGARE
2. GURUPRASAD SHETTY
3. VAIBHAV CHAVAN
4. SANDEEP PAWAR
CAO PRAKASH
MORE
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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4.2 Constitution: (Refer to Operations Manual )
4.2.1: Management ( Bunts Sangha’s Higher Education Committee): Bunts Sangha‟s
Higher Education Committee hereinafter referred to as “ Management” is decided and
appointed by the Bunts Sangha Mumbai hereinafter referred to as “ Trust” in accordance with
Bunts Sangha‟s Plans & Policies, the period of office of which are co-terminates with the
Managing Council of the Trust. The Management consists of a Chairman, Vice-Chairman /
Vice-Chairpersons, Secretary, Treasurer of Bunts Sangha‟s Higher Education Committee.
This Management is empowered to take all the decisions related to the development of the
Institutions, based upon the vision, mission and values of the Bunts Sangha, Mumbai.
Managing Committee meets regularly (weekly) to review the functioning of the Institution
and suggests corrective measures and all the committee members of the Higher Education
Committee along with President, Vice President, Secretary & Treasurer of Bunts Sangha
meet on a monthly basis to assess the activities of the Higher Education Institutions.
The Chairman is the Chief Executive of Educational Institutions located at Shashi
Manmohan Shetty Higher Education Complex. The Vice Chairman coordinates with the
office bearers of the Management and in the absence of Chairman, the Vice-Chairman will
coordinate all activities of the Higher Education Institutions from time to time and discharge
all the responsibility of the Chairman.
The Chairman chairs all the decision making meetings of this Institution. He executes all his
decisions through the Secretary and Treasurer. The President of Bunts Sangha (Trust) will
occupy office of the chair of Honor as Chairman, whenever he is present at any of the
College functions.
(Functions and Responsibilities of the Management - Refer to Operations Manual)
4.2.2:Academic and Administrative Team/ Effectuating Body :
The Academic /Administrative Management consists of;
A. Head of Institution / Principal
B. Chief Administrative Officer /Registrar (Refer to Operations
Manual)
C. Vice Principal/Chief Coordinator.
D. Faculties.
E. Administrative staff (Refer to Operations Manual )
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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4.2.2.A Principal:
The Principal is the Academic and Administrative Head of the Institution. As the head of the
Institution, the Principal is a leader who inspires the students and the staff and motivates
them for cordial working atmosphere. This alone can make the institution perform
exceedingly well. He in coordination with the Management prepares the Vision and Mission
statements of the institution. He is responsible for implementation of the Academic decisions
taken by the Academic Authority to which the institution is affiliated. He is responsible for
monitoring the teaching, learning, administration and evaluation functions/ process of the
institution. He also works towards accreditation of the college, staff welfare, ISR, Stake
holders‟ satisfaction and Academic Calendar Planning, conduct of academic/Non-academic
events, enriching curriculum through Add-on/Bridge courses. He deals with all academic
matters connected with affiliating authority.
As per University Grants Commission (UGC) - Regulations minimum Qualification
July 2018.
1. Eligibility
a. Ph.D. degree
b. Professor/Associate Professor with a total service/ experience of at least
fifteen years of teaching/research in Universities, Colleges and other
institutions of higher education.
c. A minimum of 10 research publications in peer-reviewed or UGC-listed
journals.
d. A minimum of 110 Research Score as per PBAS Proforma
2. Tenure:
a. The term of appointment of the College Principal shall be five years, with
eligibility for reappointment for one more term only after an assessment by
a Committee appointed by the University as per the composition given in
sub-clause (B) of 5.1 (VIII).
b. After the completion of his/her term as Principal, the incumbent shall join
back his/her parent organization with the designation as Professor and in
the grade of the Professor.
3. Appointment( Selection Committee/ Scrutiny of applications and PBAS/ Panel
Interview/ Preparation of Marking scheme)9As per UGC regulations)
3.1. A . Selection Committee
(a) The Selection Committee for the post of College Principal and Professor
shall have the following composition:
a. Chairperson of the Management to be the Chairperson.
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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b. Two members of the management of the college to be nominated by the
Chairperson of whom one shall be an expert in academic administration.
c. Two nominees of the Vice-Chancellor who shall be Higher Education experts
in the subject/field concerned out of which at least one shall be a person not
connected in any manner with the affiliating University. In case of Colleges
notified/declared as minority educational institutions, one nominee of the
Chairperson of the College from out of a panel of five names, should be
preferably from minority communities, recommended by the Vice-Chancellor
of the affiliating university of whom one should be a subject expert.
d. Three Higher Education experts consisting of the Principal of a College, a
Professor and an accomplished educationist not below the rank of a
Professor (to be nominated by the Governing Body of the college out of a
panel of six experts approved by the relevant statutory body of the university
concerned).
e. An academician representing SC/ST/OBC/Minority/Women/Differently-
abled categories, if any of candidates representing these categories is the
applicant, to be nominated by the Vice-Chancellor, if any of the above
members of the selection committee does not belong to that category.
f. Two subject-experts not connected with the college to be nominated by the
Chairperson of the governing body of the college out of a panel of five names
recommended by the Vice Chancellor from the list of subject experts
approved by the relevant statutory body of the university concerned.
In case of colleges notified/declared as minority educational institutions, two
subject experts not connected with the University nominated by the Chairperson of
the College Management out of the panel of five names, preferably from minority
communities, recommended by the Vice Chancellor from the list of subject experts
approved by the relevant statutory body may be included.
(b) Five members, including two experts, shall constitute the quorum.
B. Committee for Assessment of College Principal and Professor for Second
Term
The Committee for assessment to the post of College Principal for second term shall
have the following composition:
i) Nominee of the Vice-Chancellor of the affiliating University.
ii) Nominee of the Chairman, University Grants Commission.
BUNTS SANGHA’S
ANNA LEELA COLLEGE OF COMMERCE & ECONOMICS
AND SHOBHA JAYARAM SHETTY COLLEGE FOR BMS
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The nominees shall be nominated from the Principals of the Colleges with
Excellence/College with Potential of Excellence/Autonomous College/NAAC Grade
‘A’ accredited colleges.
3.2 Scrutiny of applications and PBAS:
Scrutiny of the applications and Academic Performance Indicators (API) score is
done by the members of the Selection Committee based on the Circular Ref.No.
Concol/TAU/40/of 2012-2013
3.3 Panel Interview and Preparation of Marking scheme:
Eligible candidates may be called for interview . Selection committee is constituted as per University and UGC guidelines as mentioned above. All the selection procedures of the selection committee shall be completed on the day/last day of the selection committee meeting itself, wherein, minutes are recorded along with the scoring Proforma and recommendation made on the basis of merit with the list of selected and waitlisted candidates/Panel of names in order of merit, duly signed by all members of the selection committee. (Marking scheme format to be annexed)
3.4 Approval from University
The appointment of the Principal done through above process, has to be approved
by the University after sending relevant documents and following the process of
selection.
3.5 Responsibilities:
1. Provide inspirational and motivational value-based academic and executive
leadership to the college through policy formation, operational management,
optimization of human resources and concern for environment and sustainability
2. Conduct himself/herself with transparency, fairness, honesty, highest degree of
ethics and decision making that is in the best interest of the college
3. Promote the collaborative, shared and consultative work culture in the college,
paving way for innovative thinking and ideas
4. Endeavour to promote a work culture and ethics that brings about quality,
professionalism, satisfaction and service to the nation and society
5. Discourage and not indulge in plagiarism and other non ethical behaviour in
teaching and research
6. Participate in extension, co-curricular and extra-curricular activities, including
community service.
7. Refrain from allowing considerations of caste, creed, religion, race, gender or sex
in their professional endeavor
8. Frame objectives, policies, procedures for smooth functioning of the Institution.
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9. Regulate and Monitor the academic and administration activities.
10. Carry out day-to-day correspondence with outside agencies like universities,
governing bodies and other institutions for effective functioning of the institution.
11. Maintain all the records for audit and inspection by various boards such as
University and Welfare board and subsequently implement the suggestions made.
12. Monitor all the administrative activities like student‟s admission, fee collection,
staff attendance, salary payments, procurements, accounts and auditing.
13. Carry out the recruitment, retirement, appraisal & performance evaluation
processes, meetings with all HODs at regular intervals, evaluation of feedback
and take corrective actions.
14. Carry out the procurement and purchase of infrastructure facilities like furniture
& fittings, laboratory equipment, updating of the library and any such other
requirement for the institution as per the prescribed procedures.
15. Formulate and implement the long- and short-term plans keeping in view the
requirements of the top management.
16. Monitor the student discipline, attendance, syllabus coverage and regulate class
and laboratory work.
17. Curb ragging by taking appropriate corrective measures.
18. Carry out the Internal and External Examinations (Theory/Practical) procedures
as per the university guidelines.
19. Monitor the script valuation process and arrange to submit the marks to the
university within the stipulated time.
20. Gets student feedback with a view to monitor and provide a better learning
environment for the students.
21. Maintain a good public relation among the parents/guardians, press, resource
persons/consultants from the industry and academicians.
22. Carry out industry tie-ups, signing of MOUs for placements, workshops and live
projects through placement cell.
23. Resolve conflicts among (i) Departmental Heads and (ii) Other functionaries like
administration, accounts, security etc.
24. Identify the core competencies, nurture and facilitate the faculty by giving all the
necessary guidance and support.
25. Maintain & build the image for the Institution – aim for overall development
whilst projecting on its current strengths related to each department or activity.
4.2.2. B: The Chief Administrative Officer:(Refer to Operations Manual)
4.2.2. C: Vice – Principal:
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An existing senior faculty member may be designated as Vice-Principal by the
Management on the recommendation of the Principal, for a tenure of two years, who then
can be assigned specific activities, in addition to his/her existing responsibilities. During
the absence of the Principal, for any reason, the Vice Principal shall exercise the powers
of the Principal.
Qualifications and Appointment of Vice-Principal:
Qualifications & Eligibility
i. Qualification is equivalent to that of an approved Assistant Lecturer. (A doctorate degree
could be additional criteria).
ii. Experience of teaching in same college or otherwise.
iii. Candidate should demonstrate leadership, organizational skills, analytical thinking,
computer competencies, and the ability to motivate students.
iv. Have a solid understanding of all aspects or processes and procedures relating to
examination and assessments.
v. Excellent management and information skills.
vi. Excellent written, verbal and interpersonal communication skills.
vii. Knowledge of Academic Governance, Educational Institutional Effectiveness,
Educational Institute policies, standards, procedures and practices.
viii. A clear understanding of curriculum delivery, teaching methods, and class observation.
ix. Excellent English written and spoken skills.
x. Sound understanding and experience of good administration practices.
xi. The ability to work well with the Principal and Senior Management Team, and to engage
with them in achieving the strategic objectives of the institution.
Applications from eligible candidates may be invited and scrutinized. The candidates
called for interview may state their vision for the advancement of the college in terms of
academics, cultural and sports . Their knowledge of the institutional processes, rules &
regulations of the college and affiliating University may be judged. The most capable
and eligible candidate may be appointed for a period of 02 years and continuation may
be granted on Performance Based Appraisal.(PBA)
Duties & Responsibilities of Vice- Principal.
He will assist the Principal in the following key areas:
i. Strategic planning and resource management
ii. College organization and administration
iii. Human resource, finance, estate, logistical and general administration matters
iv. Emergency planning for the college
v. Communication, publicity and management of public feedback
vi. Service excellence initiatives and delivery of quality of service to stakeholders
viii. Management of student affairs, including strategic planning for pupil placement,
Scholarship matters, recruitment and placement of students as well as
administration of student programs
ix. Planning and implementing IT infrastructure improvement works and projects to
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increase productivity
x.Establishment of knowledge management structures and system
The responsibilities of the Vice-Principal will be:
1. General responsibilities
i. Deputize for the Principal in the absence of the Principal.
ii. Assist the Principal as required in managing the institution, and assume
responsibility for any professional duty of the Principal as delegated.
iii. Assist the Principal in formulating the aims and objectives of the
institution and policies for their implementation.
iv. Serve as a member of the Senior Management Team and of all policy-
making bodies below Principal-level.
v. Take an active role in the maintenance of discipline and good order
throughout the institution.
vi. Ensure good staff relationships and effective communication in
conjunction with other members of the Senior Management Team.
vii. Assist with the interviewing of candidates for teaching posts.
viii. In conjunction with other members of Senior Management, share
responsibility for maintaining a presence at institution -related events,
liaising with external bodies, and positively promoting the institution.
2. Administration, budget and resources
i. Create and maintain an effective administration system for handling all
aspects
ii. Administer the budget, keeping accurate records which may be called
upon for inspection.
iii. Maintain the resources in an effective manner.
3. Curriculum policy, planning and development
i. Draw up a clear policy for curriculum provision within the institution,
ensuring that it is coherent and consistent with institutional policy.
ii. Take overall responsibility for curriculum planning and implementation,
liaising as appropriate with the Principal and Heads of Department.
iii. Convene, chair, and produce minutes of regular meetings of Heads of
Department for the purpose of developing the curriculum and
disseminating and discussing curriculum issues.
iv. Encourage, develop and monitor cross-curricular initiatives.
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v. Monitor the use of ICT within Departments and encourage the
development of initiatives, which promote the educational use of
interactive technology.
4. Curriculum delivery, assessment and monitoring
i. Monitor the work of Heads of Department and individual staff in ensuring
that the curriculum is delivered effectively to all pupils and take, or
advise the Principal on taking, appropriate corrective action when
necessary.
ii. Coordinate the provision to the Principal of information relating to
classroom teaching issues, for appraisal purposes.
iii. Implement the Academy‟s policy for the recording and reporting of pupil
progress, based on regular assessments and reports.
iv. Regularly sample pupil work and conduct pupil surveys in order to
monitor the performance of individual colleagues and Departments.
5. Academic liaison
i. Establish effective communication with external agencies providing
information and support in relation to the curriculum.
ii. Obtain, and disseminate to the appropriate staff, curriculum-related
material from the above and other external agencies.
iii. Staff Performance Management and Development
iv. Coordinate the identification of staff professional development needs and
seek to coordinate appropriate training.
v. Maintain detailed records of individual staff development.
vi. Implement an annual procedure for reviewing the performance of all
academic staff with appropriate target setting and monitoring of progress.
6. Timetable
i. Oversee the annual production and revision of an effective and workable
timetable, ensuring that it is published before the end of the Summer Term
preceding its implementation.
ii. Produce, for the use of Senior Management and others as necessary,
suitable timetable digests relating to staff teaching and free rooms.
iii. Look to ensure equitable and balanced staff workloads.
7. Parents Meetings
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i. Take responsibility for the organization and administration of regular
meetings at which parents may consult staff over pupil progress.
ii. Advise and guide parents, where appropriate, regarding curriculum issues
and option structures.
8. Teaching
The Vice Principal is expected to teach for an agreed portion of the timetable.
4.2.2. D: Chief Coordinator:
1. Qualifications and Appointment of Chief Coordinator
Same as the Vice Principal
2. Duties & Responsibilities of Chief Coordinator:
Same as the Vice Principal
4.2.2. E: Head of the Departments/Coordinator:
1. Seniority List:
Seniority list of teachers as per their appointment date/Approval date should be prepared
general as well as department wise as per University guidelines.
2. Eligibility:
The senior most teacher in the department will be designated as Head of the
Department/Coordinator who will manage the Department and work under the guidance
of the Principal to reach the targets. Candidate should demonstrate leadership, organizational
skills, analytical thinking, computer competencies, and the ability to motivate students. Excellent
written, verbal and interpersonal communication skills. A clear understanding of curriculum
delivery, teaching methods, and class observation
3. Responsibilities:
A good departmental head is a well-disciplined and dedicated person with leadership
qualities. He/She motivates the Students and Staff to perform their respective academic /
administrative duties and responsibilities.
Responsibilities:
Include
a. allotment of lectures, workload preparation, Topic distribution, other curricular
and extracurricular work distribution and monitoring in addition to
b. Check the attendance register every week and signs after verification.
c. Preparation of (i) academic schedules and its implementation, (ii) academic time
table, (iii) laboratory log books, manuals, registers, through the concerned faculty
member.
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d. Prepare the list of laboratory requirements as necessary and initiate procurement
action to facilitate smooth conduction of the lab experiments.
e. Carryout the stock verification, maintenance of the lab and its equipment.
f. Recommend the leaves / permissions of the staff within the department only after
ensuring the work adjustments and maintain the leave record.
g. Conduct regular staff meetings to monitor the progress and preserve the minutes
of the meeting.
h. Monitor the day-to-day student discipline, attendance and laboratory evaluation.
i. Students having shortage of attendance must be counseled and their parents be
informed.
j. Meet the Vice Principal/Chief Coordinator, discuss about the progress during the
day, and plan the next day activity.
k. The overall distribution of the faculty workload should be unbiased.
l. Monitor the syllabus completion at regular interval and prepare fortnightly reports
for submission to the Principal.
m. Ensure and maintain the record of the sessional and practical marks awarded is as
per university regulations.
n. Conduct the practical examinations as per the academic calendar of the university
and the sealed answer scripts are stored for scrutiny by university authorities.
o. The student‟s permission/Leave letters are approved only after evaluating the
complexity.
p. Enforce discipline among the students, prepare the list of indiscipline students,
and keep a close watch on them.
q. Participate in any additional activities entrusted by the Principal.
4.2.3. F: Faculties (Teaching):
a. Qualifications and Appointment of Faculty
b. Duties & Responsibilities of Faculty:
I. Eligibility
Categorization & Eligibility Procedures “Teaching Staff” comprises the following categories:
a. Principal b. Professor c. Associate Professor d. Assistant Professor e. Any other category of post declared so by the Management.
Sr No Cadre Prescribed Qualifications Cadre Prescribed Qualifications and Experience
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and Experience
1 Assistant Professor PG+ NET/SET 2 Associate Professor PG+ NET/SET and 11 years of experience and as
per UGC CAS
3 Professor Ph.D + minimum 15 years of experience and as per UGC CAS
4 Principal / Head of Institute As per UGC guidelines
II. Recruitment /Appointment process
All appointments are made as per UGC/University guidelines and University approvals are sought for the same
A. Constitution of selection committees and guidelines on selection procedure:
B. Selection Committee Composition The Selection Committee for the post of Assistant Professor in Colleges, including Private and constituent Colleges shall consist of the following persons:
i. Chairperson of the Governing Body of the college or his/her nominee from amongst the members of the Governing body, who shall be the Chairperson of the Committee.
ii. The Principal of the College. iii. Head of the Department/Teacher-in charge of the subject concerned in the
College. iv. Two nominees of the Vice-Chancellor of the affiliating university, of whom
one should be a subject-expert. C. In case of colleges notified/declared as a minority educational institution, two nominees
of the Chairperson of the college from out of a panel of five names, preferably from the minority community, recommended by the Vice-Chancellor of the affiliating university, from the list of experts suggested by the relevant statutory body of the college, of whom one should be a subject-expert.
i. Two subject-experts not connected with the college who shall be nominated by the Chairperson of the College governing body out of a panel of five names recommended by the Vice-Chancellor from the list of subject experts approved by the relevant statutory body of the university concerned. In case of colleges notified/declared as minority educational Institutions, two subject experts not connected with the University nominated by the Chairperson of the Governing Body of the College out of the panel of five names, preferably from the minority communities, recommended by the Vice-Chancellor from the list of subject experts approved by the relevant statutory body of the College.
ii. An academician representing SC/ST/OBC/Minority/Women/Differently-abled categories, if any of candidates belonging to any of these categories is the applicant, to be nominated by the Vice-Chancellor, if any of the above
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members of the selection committee does not belong to that category. D. Five members, including two outside subject experts, shall constitute the quorum.
E. The Selection Committee for the post of Associate Professor in Colleges including Private
and Constituent Colleges, shall have the following composition: i. The Chairperson of the Governing Body or his/her nominee, from amongst the members
of the Governing body, who shall be the Chairperson of the Selection Committee. ii. The Principal of the College.
iii. The Head of the Department / Teacher-In charge of the concerned subject from the college.
iv. Two University representatives nominated by the Vice-Chancellor, one of whom shall be the Dean of College Development Council or equivalent position in the University, and the other must be expert in the concerned subject. In case of Colleges notified/declared as minority educational institutions, two nominees of the Chairperson of the College from out of a panel of five names, preferably from minority communities, recommended by the Vice-Chancellor of the affiliating university from the list of experts suggested by the relevant statutory body of the college of whom one should be a subject expert.
v. Two subject-experts not connected with the college to be nominated by the Chairperson of the governing body of the college out of a panel of five names recommended by the Vice Chancellor from the list of subject experts approved by the relevant statutory body of the university concerned. In case of colleges notified/declared as minority educational Institutions, two subject experts not connected with the University nominated by the Chairperson of the College Governing Body out of the panel of five names, preferably from minority communities, recommended by the Vice Chancellor from the list of subject experts approved by the relevant statutory body.
vi. An academician belonging to the SC/ST/OBC/ Minority/Women/Differently-abled categories, if any of candidates belonging to these categories is the applicant, to be nominated by the Vice-Chancellor, if any of the above members of the selection committee does not belong to that category.
vii. The quorum for the meeting shall be five, including two subject experts
III. Selection procedure:
The overall selection procedure shall incorporate transparent, objective and credible methodology of analysis of the merits and credentials of the applicants based on the weightage given to the performance of the candidate in different relevant parameters and his/her performance on a grading system proforma,
In order to make the system more credible, colleges may assess the ability for teaching and / Or research aptitude through a seminar or lecture in a classroom situation or discussion on the capacity to use the latest technology in teaching and research at the interview stage. These procedures can be followed for both the direct recruitment and the CAS promotions, Wherever selection committees are prescribed in these Regulations.
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The universities shall adopt the Regulations for selection committees and selection procedure at the institutional level for University Departments and their Constituent colleges/ affiliated colleges (Government/Government aided/Autonomous/ Private Colleges) to be followed transparently in all the selection processes. The universities may devise their own self- assessment-cum-performance appraisal forms for teachers in strict adherence to the Appendix II,Table 1, 2, 3A, 3B, 4, and 5 specified in these Regulations. In all the Selection Committees of direct recruitment of teachers and other academic staff in universities and colleges provided herein, an academician belonging to the Scheduled Caste/Scheduled Tribe/OBC/Minority/Women/Differently-abled categories, if any of candidates belonging to these categories is the applicant and if any of the members of the selection committee does not belong to that category, shall be nominated by the Vice- Chancellor of the University, and in case of a College, Vice-Chancellor of the University to which the college is affiliated. The academician, so nominated for this purpose, shall be one level above the cadre level of the applicant, and such nominee shall ensure that the norms of the Central Government or concerned State Government, in relation to the categories mentioned above, are strictly followed during the selection process. Applications from eligible candidates may be invited through advertisements in national daily newspapers, which has been approved by the University of Mumbai. After a 15 days period given for submission of applications, they may be scrutinized and eligible candidates may be shortlisted for interviews. Candidates are interviewed by the Selection Committee constituted as per University guidelines. The committee selects the candidate on the basis of the scoring scheme (Attached), whose appointment is sent to the University for approval.
IV. University approvals
Approvals of appointed teachers from the University have to be sought immediately after
selection and pay fixation is to be done only after the institution receives the approvals.
V. Appraisals & CAS
Performance Based Appraisals as per UGC/University guidelines should be conducted at the
end of each semester for eligible faculties
A. Stages of promotion under the career advancement scheme of incumbent and
newly-
appointed assistant professors/associate professors/professors
i. The entry-level Assistant Professors (Level 10) shall be eligible for promotion under the
Career Advancement Scheme (CAS) through two successive levels (Level 11 and Level
12), provided they are assessed to fulfill the eligibility and performance criteria as laid
down in Clause 6.3. of these Regulations.
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ii. Career Advancement Scheme (CAS) for College teachers
Assistant Professor (Academic Level 10) to Assistant Professor (Senior Scale/Academic
Level 11)
Eligibility: Assistant Professors who have completed four years of service and having a Ph.D. degree or
Five years of service and having a M.Phil. / PG Degree in Professional Courses, such as
LLM,
M.Tech.,M.V.Sc., M.D., or six years of service for those without Ph.D./M.Phil./ PG Degree in
Professional courses.
i. Attended one Orientation course of 21 days‟ duration on teaching
methodology; and
ii. Any one of the following: Completed one Refresher / Research Methodology
Course
OR
Any two of the following:
Workshop, Syllabus Up-gradation Workshop, Training Teaching-Learning Evaluation,
Technology Programmes and Faculty Development Programmes of at least one week (5 days)
duration,
OR
Completed one MOOCs course (with e-certification) or development of e-contents in four-
quadrants / MOOC„s course during the assessment period.
CAS Promotion Criteria:
A teacher shall be promoted if;
i. He/she gets „satisfactory„ or „good„ grade in the annual performance assessment
reports of at least three/four/five of the last four/five/six years of the assessment
period as the case may be, as specified in Appendix II, Table 1, and;
ii. The promotion is recommended by the screening-cum-evaluation committee
Assistant Professor (Senior Scale/Academic Level 11) to Assistant Professor (Selection
Grade/Academic Level 12)
Eligibility:
i. Assistant Professors who have completed five years of service in Academic Level
11/Senior Scale.
ii. Any two of the following in the last five years of Academic Level-11/ Senior Scale:
Completed courses/programs from among the categories of Refresher Courses/Research
Methodology course/Workshops/Syllabus Up Gradation Workshop/ Teaching-Learning-
Evaluation/ Technology programs/ Faculty Development Program/ Syllabus Up-gradation
Workshop/ Teaching-Learning Evaluation/ Technology Programs/ Faculty Development
programs of at least two weeks (ten days) duration (or completed two courses of at least
one week (five days) duration in lieu of every single course/program of at least two weeks
(ten days) duration); or completed MOOCs course in the relevant subject (with e-
certification); or Contribution towards development of e-content in 4-quadrant (at least
one quadrant) minimum of 10 modules of a course/contribution towards development of at
least 10 modules of MOOCs course/ contribution towards conducting of a MOOCs course
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during the period of assessment.
CAS Promotion Criteria:
A teacher shall be promoted if;
a. The teacher gets „satisfactory„ or „good„ grade in the annual performance
assessment reports of at least four of the last five years of the assessment period,
(as prescribed in Appendix II,Table 1 of UGC guidelines) and
b. The Screening-cum-evaluation committee recommends the promotion.
Assistant Professor (Selection Grade/Academic Level 12) to Associate Professor
(Academic Level 13A)
Eligibility:
i. Assistant Professor who has completed three years of service in Academic Level
12/Selection-Grade.
ii. A Ph.D. degree in subject relevant /allied/relevant discipline.
iii. Any one of the following during the last three years: completed one course / program
from amongst the categories of Refresher Courses/ Methodology
Workshop/Syllabus Up-gradation Workshop/ Teaching Learning-Evaluation
Technology Program/ Faculty Development Program of at least two weeks (ten
days) duration (or completed two courses of at least one week (five days) duration
in lieu of every single course/program of at least two weeks (ten days) duration);
or completed one MOOCs course (with e-certification); or contribution towards
development of e-contents in 4-quadrant(at least one quadrant) minimum of 10
modules of a course/contribution towards development of at least 10 modules of
MOOCs course/ contribution towards conduct of a MOOCs course during the
period of assessment.
CAS Promotion Criteria:
A teacher may be promoted if;
i. He/she gets a „satisfactory„ or „good„ grade in the annual performance assessment reports
of at least two of the last three years of the assessment period as prescribed in Appendix
II,Table 1 of UGC guidelines, and
ii. The promotion to the post of Associate Professor is recommended by the selection
committee in accordance with these Regulations
VI Contact Hours
The teaching is reckoned in terms of contact hours. The contact hours are sum of lecture, tutorial and practical hours.
Work load of a teacher should not be less than 40 hours a week, of which teaching contact hours should be as follow (As per UGC/University Directives)
S.No
Activity Hours per week
Professors/HOD Assoc. Professors
Asst. Professors
1. Contact Hours 8 16 20
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(Instruction)
2. Preparation, Assessment, Evaluation
6 10 10
3. Administration, Research, Guidance and Counseling Developmental Activities etc.
26 14 10
Total 40 40 40
The faculty should put in 40 hours of effective work per week. Teachers shall be present in the institution during the working hours unless engaged in official work outside.
VII Duties
The cyclical nature of teaching and learning forms the basis of duties for College‟s faculty. To
strive for continual improvement of student success, faculty members must plan an optimal
learning environment; provide high quality instruction and advising; assess themselves, their
students, and their teaching techniques in order to increase effectiveness. They should continue
their own professional development; actively participate in ALSJ processes; and participate in the
shared governance process to ensure policies and procedures remain focused on maintaining high
standards while providing appropriate support for student needs.
Manage classes and learning environments:
i. Maintain attendance records, submit grades on time, and provide constructive feedback
as well as other relevant information to students throughout the semester. Create and
maintain accurate syllabi that incorporate departmental, college, cross-college, and
instructor requirements.
ii. Participate in the selection of appropriate materials to support academic departments‟
course curriculum in accordance with the University/ALSJ College‟s Guidelines for
Selection of Instructional Materials.
iii. Work with students and employers in occupational settings as required by or
appropriate to the academic discipline.
iv. Conduct classes punctually and in accordance with the prescribed meeting schedule.
Deliver effective instruction:
i. Assume primary responsibility for and exercise oversight of the curriculum in
conjunction with the Board of Trustees‟ policies, ensuring both the rigor of programs
and the quality of instruction.
ii. Consider individual differences of students in order to design and support a range of
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appropriate learning activities.
iii. Use technology in a manner appropriate to the nature and objectives of courses and
programs and communicate clearly to students the expectations concerning the use of
such technology.
iv. Use a variety of techniques to assess student learning as applicable by academic
discipline and specific course.
v. Integrate concrete, real-life situations into learning experiences to encourage critical
thinking, interdisciplinary skills, and teamwork.
vi. Employ methods that develop student understanding of discipline-specific thinking,
practices, and procedures, as well as interdisciplinary applications, to create academic
literacy.
Assess student learning:
i. Collaborate with colleagues both across colleges and within individual departments in
the construction and continuous improvement of measurable learning outcomes to
include the core curriculum objectives and additional College‟s objectives.
ii. Design assessments that measure or demonstrate student growth.
iii. Sequence learning opportunities throughout advising, courses, and programs to build
student understanding and knowledge.
iv. Align assessment with learning opportunities.
Promote continual improvement as part of the cycle of teaching and learning:
i. Develop and revise curriculum and instructional materials as needed.
ii. Use department-designated learning outcomes to plan, develop, and document the
effectiveness of teaching activities.
iii. Complete all mandatory performance evaluation measures within specified time limits,
iv. Share best practices with colleagues in formal or informal settings.
v. Participate in instructional, departmental, or institutional research to improve
educational effectiveness.
vi. Support the online student survey process.
vii. Evaluate teaching and assessment practices to continue improving them.
Support learning through student engagement:
i. Create a positive classroom atmosphere that encourages active and collaborative
learning, student effort, academic challenge, student and faculty interaction, and
support for learners.
ii. Be available to students during posted office hours.
iii. Use technology to assist in communication with students.
iv. Encourage a sense of community among students for learning both inside and outside
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the classroom.
Provide student advisement:
i. Help students develop academic habits for college success.
ii. Advise students about program, career, or transfer options to help them make informed
decisions leading to degree or certificate completion.
iii. Make students aware of and refer them to the appropriate student and academic support
services available in the college.
Pursue professional development:
i. Stay current in academic fields, e.g., by belonging to professional societies, reading
discipline-specific journals, studying pedagogy, attending conferences, or making
presentations.
ii. Maintain required professional credentials, licensing, and continuing education hours as
disciplinary standards dictate.
iii. Engage in professional education, which enhances both disciplinary and
pedagogical/andragogic knowledge, e.g., by taking graduate courses or internal classes
offered through college or district professional development organizations.
iv. Contribute to one‟s academic discipline through research and publication or other
endeavors as appropriate.
Participate collegially in department, college, cross-college, discipline-specific, district, and
community service activities:
i. Serve on and play an active role in department, college, cross-college, discipline-
specific, and/or district committees.
ii. Participate in service through appropriate discipline-specific organizations, educational
organizations, statewide boards/ committees or community activities.
iii. Assist in policy development and other governance matters within one‟s discipline,
department, college, or at district level or across the college
Any other duties as assigned.
4.2.2. G : Administrative Staff: (Refer to Operations manual-HR Policy)
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Chapter 5: Statutory and Ancillary committees:
5.1. College Development Committee (CDC)
5.1.1 Constitution:
The College Development Committee of Bunts Sangha‟s Anna Leela College of Commerce and
Economics and Shobha Jayaram Shetty College of BMS consists of:
Chairman, HEC
Secretary, HEC
One Head of a Department
Teacher‟s Representative
Teacher‟s Representative
Teacher‟s Representative(Female)
Non-Teaching Representative
Local Member Representative(Research)
Local Member Representative(Social Work)
Local Member Representative(Industry)
Local Member Representative(Alumni)
IQAC Coordinator
Principal, Member Secretary
Student Council Chairperson, Member
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Student Council General Secretary, Member
The CDC should meet at least twice in a year.
5.1.2: Functions: i. To monitor the academic, student, faculty development and other related activities of
the college.
ii. To approve the recommendations of the Staff Selection Committee.
iii. To consider for implementation the important communications, policy decisions
received from the University, Government, etc.
iv. To consider the recommendations of the IQAC of the college for implementation.
v. To prepare and approve the annual budget of the college.
5.2 Other Committees:
Committees like student welfare, sports, canteen, counselors, examination cell, disciplinary &
anti-ragging, library, placements and other curricular and extra-curricular activities will be
headed
by the coordinator/ Chairperson. They will operate within the defined charter of duties and
responsibilities set by the institution
5.2.1: IQAC (Internal Quality Assurance Committee)/ Academic Advisory Committee
IQAC is constituted as per NAAC guidelines
Constitution of the following members Internal Quality Assurance Cell (IQAC)
Sr.
No.
Qualification/Eligibility Position in
the IQAC
1. Head of the Institution Chairperson
2. Teaching Faculty Member
3. Teaching Faculty Member
4. Teaching Faculty Member
5. Teacher Representative Member
6. Management Representative Member
7. Administrative Staff Representative Member
8. Administrative Staff Representative Member
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9. Local Society Representative Member
10. Student Representative Member
11. Alumni Representative Member
12. Employer Representative Member
13. Industrialist Representative Member
14. Parent Representative Member
15. Senior Teaching Faculty Coordinator
16. Invitee
17. Invitee
18. Invitee
This Committee translates the policy decisions of the management into implementable activities
and follows up with their execution. It plays an advisory role and helps Principal to achieve the
goals set by the institution for its development.
a. Draft policy framework from the guide lines provided in the Operations Manual/
Administrative procedural manual by the top management.
b. Frame the necessary academic structure so as to achieve the objectives of the college.
c. Supervise and coordinate the day-to-day administration of the college.
d. Facilitate the events such as faculty and student induction programs, workshops,
seminars and symposium, cultural activities.
e. To review the academic and related activities of the college.
f. To review the students and faculty development programs.
g. To visualize and formulate perspective plans for the development and growth of
the college.
h. To formulate master plan for campus development, facilitating implementation of the
provision of the perspective plan.
i. To draw new schemes of development for the college.
j. To plan for resource mobilization through industry interaction, consultancy and
extramural funding.
k. To promote research and extension activities in the college campus.
l. To promote teaching innovations and student placement programs.
m. To plan for sustaining the quality of education, quality improvement and accreditation
of the college.
n. To recommend schemes to promote participation of academic departments in
community development activities in the region.
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o. To consider such other activities for furtherance of academic excellence.
p. The Committee shall meet once every month and have discussions on the
development
and critical milestones achieved. A detailed report is prepared and submitted to the
Management.
5.2.2: Examination committee
The committee is constituted as per University guidelines and consists of 5-8 members with a
Chairman and Co-chairman from amongst them. The committee has a tenure of 03 years unless a
faculty leaves the college. The committee being mandatory plays a major role in the smooth
conduct of examinations, documentation of records and all activities concerned with the
evaluation
system.
Responsibilities include
a. To coordinate the conduct of various examinations.
b. To inform the Principal regarding the scheduling, material requirement, procedures,
invigilation status well in advance.
c. To coordinate with the administrative staff regarding stationery, printing and other
material required for the conduct of examinations.
d. To maintain total confidentiality and ethics in the conduct of the examinations.
e. To maintain all the records and information pertaining to the examinations.
f. To conduct regular results analysis with the help of administrative staff and inform the
Director.
g. To prepare a monthly, quarterly, half yearly and annual report and submit to the
Principal.
h. To coordinate with the University for Examination related issues
5.2.3: Unfair Means Inquiry Committee (UMIC)
The statutory committee is constituted as per University Statutes and is maintained confidential.
The committee is an extension of the examination committee and deals with the cases of use of
unfair means in examinations at college level.
Responsibilities include
a. To call for meeting at the end of every examination session to discuss and decide cases of use
of unfair means in examination
b. To make students aware of the repercussions of the use of Unfair means in examinations
c. To instruct staff/ Invigilators on the process of monitoring the use of Unfair means during
examinations
d. To maintain confidentiality in the process
e. Communications to be sent to Students who have been implicated
f. Meetings of implicated students to be called for giving an opportunity of hearing as per
natural justice.
g. Recommending appropriate punishments as per University statutes to the Principal for action.
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5.2.4: National Service Scheme (NSS)
Program officers are appointed for every student unit consisting of 50 students as per guidelines
issued by the University . Activities are conducted/organized as per University requirements and
College Annual Academic Planner. Regular mandatory activities along with residential camp are
planned and executed as per University instructions.
Reports of the activities are submitted to the University Department of Student Development as
well as IQAC.
Program Officers also need to be sent for training as per the guidelines
5.2.5: Marathi Vangmay, Mandal (MVM)
The committee is mandatory as per University and is constituted as per VC directives.
The role of the committee is to promote the state language and culture.
Activities are conducted as per University directives and College Annual Academic Planner
5.2.6: Department of Lifelong Learning & Extension (DLLE)
Teacher In charge of students‟ units are appointed as per guidelines issued by the University and
events are planned and conducted as per University requirements and College Annual Academic
Planner.
5.2.7: Tulu Kannada Literary Circle (TKLC)
The committee is constituted as per requirements for maintaining Minority status of the college.
The role of the committee is to promote the language and culture of the linguistic minority and
programs are organized to fulfill the mission.
Activities are conducted as per management directives and College Annual Academic Planner
5.2.8: Admission Committee
Committee is constituted with Senior Teaching faculties along with the junior colleagues. The
committee prepares a schedule for the admission process. The committee works towards
ensuring
that the entire admission process is conducted smoothly. The committee also is represented by
senior most Non-teaching faculty from the Administration department.
5.2.9: Internal Complaint Cell (ICC)/WDC
As per guidelines issued by the University /UGC and as per requirement Internal Complaints
Committee (ICC) IS formed under the Sexual Harassment of Women at Workplace (Prevention,
Prohibition
and Redressal) Act, of 2013 (POSH Act). The ICC forms the most important part of this legislation
whereby
the punishment befitting the harassment is left to this body. At least, half of the members of an ICC are
required to be women. Any „aggrieved woman‟ who has suffered harassment at the workplace can
approach
the ICC. Such a woman can be an employee, someone visiting a workplace or a student.
Constitution Of The ICC
a. A woman presiding officer.
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b. At least two members from amongst the employees (preferably committed to the cause of
women or who have had experience in social work or have legal knowledge).
c. One member from amongst non-governmental organizations or associations committed to the
cause of women or a person familiar with the issues relating to sexual harassment
A complaint should normally be made within three months of the incident, but the time-period is
kept flexible in cases where ICC members feel that such circumstances existed which prevented
the
filing of the complaint. The complaint has to be in writing, and the „aggrieved woman‟ can seek
the
assistance of the ICC for the same. The POSH Act protects the contents of such applications, the
identity and address of the aggrieved woman, respondent and witness from the public view
(through
the RTI Act). Information related to the proceedings of the ICC are also protected from public
purview.
5.2.10: Web-Site Committee
Committee is constituted with members who are technically qualified and headed by a senior
teacher.
Responsibilities include
a. To update the web site periodically on various issues such as: faculty & student data,
library details, results and performances, new affiliations / tie-ups / MOUs Signed /
accreditations, awards / rewards, news and events of the institute.
b. To constantly update the web-site by incorporating improvements.
c. To monitor the security of web-site periodically and take necessary measures.
5.2.11: Time Table Committee
Committee is constituted with representative teachers from all streams headed by a senior
teacher
Duties include
a. To prepare timetables well in advance before commencement of class work in
coordination with all departmental heads and submit to the Principal.
b. To distribute the work load in terms of lectures and practical sessions equally among
the faculty.
c. To circulate the timetables to all concerned faculties, HODs, students, examination cell
in time.
5.2.12: Magazine & News Letter Committee
Magazine committee consists of faculties proficient in languages. Editorial committee is formed
along with student representatives.
They are responsible to a. To motivate students to contribute articles, sketches, clippings from newspapers or
magazines.
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b. To select articles for display i.e. puzzles, quizzes, word games, etc. at least once a
week and distribute prizes to the winners.
c. To change articles once or twice a week depending on the importance of the article.
d. To maintain a report of the exhibits.
News Letter
a. To keep a record of events and collect data regarding departmental activities.
b. To collect photographs of all college events.
c. To write reports on all events.
d. To motivate students to write and collect articles.
e. To inform students about careers, higher studies, etc.
f. To coordinate publishing of newsletter.
5.2.13: Alumni Association
Alumni association at college level is formed from amongst teachers who are seniors.
Coordinator works
a. To facilitate the formation of a registered Alumni Association
b. To maintain a complete database of alumni
c. Along with his team and the Office Bearers of the association, to conduct various activities to
realize the vision and mission of the college.
5.2.14: Staff Meetings & Staff Welfare activities Committee
A staff secretary along with a Joint secretary is appointed. Their role is to ensure that various
staff
related activities are conducted smoothly.
Staff Meetings
a. To organize the staff meetings once in two months and also emergency meetings as and
when required.
b. To see that the entire faculty are intimated about the meetings through a circular.
c. To prepare, circulate and maintain a record of the minutes of the meeting.
Staff Welfare
a. To organize collection of subscriptions from the employees towards the staff welfare fund
b. through salary deduction and carry out the fund management according to the rules set for the
purpose.
c. To organize the birthday celebrations of the staff.
d. To coordinate faculty picnics and retreats.
e. To coordinate the presentations / gifts to the faculty on occasions such as marriage.
f. To prepare a monthly, quarterly, half yearly and annual report of all the above activities and
g. submit to the Principal.
5.2.15: College Cafeteria Committee:
Canteen committee consisting of 2-3 members is appointed to look into matters concerned with
functioning of canteen .
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Their role is
a. To visit the canteen at regular intervals and check the hygiene of food, utensils,
cleanliness of the kitchen and surroundings.
b. To advise the canteen supervisor to maintain quality and see that the rates are under
control.
c. To get periodic feedback from the students and staff about the services at the canteen.
d. To interact with the canteen supervisor regarding the complaints and bring it to the
notice of Principal.
5.2.16: Students council/ Counselors/Mentors
A teacher is appointed for managing student council activities. Counselors / Mentors are
appointed
for specified number of students. The mentors are responsible
a. To maintain the student‟s academic record in the prescribed format.
b. To conduct counseling periodically.
c. To guide the students in improving their academic standards and to create a positive
attitude among them.
d. To create awareness among students about ragging and its implications.
e. To advise do‟s and don‟ts to students in general, girls in particular.
f. To contact with the parents in case of student‟s irregularity and personal problems if
any.
g. To bring any serious matter to the notice of HOD/Principal.
Mentor mentee system In any educational setup, particularly in technical institutions, it is necessary to have cordial and
strong interaction among the teachers and students so as to ensure a healthy and congenial
atmosphere for the growth of students in totality. The following shall be observed to develop and
sustain a good and close interaction between the teachers and students.
a. Each teacher should be an advisor/mentor to at least 30 students. He shall maintain a
register with the details of the students (Name, Date of Birth, Family status, parent's
profession, parent‟s mobile number, college performance etc.)
b. Students and teachers should organize picnics .
c. Sports competition between teachers and students may be organized.
d. Students doing well should be encouraged by the Mentor and their good performance
should also be duly recognized.
e. Students not doing well should be advised to follow strategies for improvement of
their performance.
f. Teachers (Mentors) shall communicate with parents on phone once in a fortnight and
shall enter the conversation on portal and Mentor Mentee Register for record.
g. Mentor shall regularly interact with all his Mentees.
5.2.17: Bus Committee:
A teacher is appointed to oversee the bus facility provided by the college,
a. To check and ensure the regularity of the buses at different stages and to ensure that
sufficient seats are available for the commuters.
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b. To study and suggest regulation of the routes of the buses to avoid overcrowding and
long routing.
c. To coordinate the payment of bus fares by the commuters with the help of bus in
charges
d. To bring to the notice of the principal any irregularities and grievances of the
commuters
in connection with the transportation.
5.2.18: Student Affairs & Activities coordinator (Anti Ragging & Disciplinary)
Discipline committee and Anti-Ragging committee consist of teachers who are entrusted with
the
role
a. To monitor the discipline of the students.
b. To prepare a record of different categories of students like pro-ragging, notorious,
mischievous, problematic, irregular and lazy from the concerned faculty to keep a
close
watch on them.
c. To suggest corrective actions to be taken to curb indiscipline causing harm to the
institutional reputation. Towards this end, the coordinator along with his team submits
recommendations to the Principal. The Principal reviews the recommendations and
issues an order which will be executed by the coordinator.
d. To maintain and coordinate the data of the students requiring psychological counseling
or medical attention.
e. The coordinator in conjunction with the coordinators of all other committees
(specifically with the cultural and sports committee coordinators) carries out
management of all events.
f. To gather information about student grievances through a suggestion box and inform
the Principal.
g. To conduct awareness program among the students by displaying anti-ragging posters
issued listing all the actionable Laws and their consequences and to keep a close watch
on all such activities.
h. To advise the girl students to be in continuous communication with the Principal and
the faculty with regard to any sort of ragging.
5.2.19:Committee for Training & Placement Activities
With the ever expanding energy needs of today its important for the industry to work in close
association with academia to develop the appropriate expertise.
Training and Placement Cell is to guide students to choose right career and to give knowledge,
skill, and aptitude and meet the manpower requirements of the Industry.
Placement committee constituted with 2-3 teachers are responsible for
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i. Training
ii. Placement and
iii. Alumni.
Motive
a. To assist students to develop/clarify their academic and career interests, and their short and
long-term goals through individual counseling and group sessions
b. Maintaining and regularly updating the database of students. Maintaining database of
companies and establishing strategic links for campus recruitments.
c. Gathering information about job fairs and all relevant recruitment advertisements.
d. Coordinating with companies to learn about their requirements and recruitment procedures
e. Identifying the needs and expectations of the companies to assist them in recruiting most
suitable candidates.
f. Organizing pre-placement training/workshops/seminars for students.
g. Arranging periodic meetings with Human Resources Department of companies and Training
Program Officerss to promote recruitments.
h. To assist students for industrial training at the end of the fourth and sixth semester.
i. To provide resources and activities to facilitate the career planning process.
j. To act as a link between students, alumni, and the employment community.
k. To assist students in obtaining placement in reputed companies.
Career Guidance:
a. Highlighting articles on departmental notice boards regarding Competitive & Industrial Career
Opportunities.
b. Inform students about the available job opportunities in government sectors and off campus
drives.
c. Arranging Motivational Talks.
d. Conducting Psychometric Test.
e. Conducting Expectation Management Workshops.
Training& Development:
i. Training
a. To create an awareness among the students about the requirements of various
recruiting
organizations.
b. To create awareness and train the students in communication skills.
Keeping in view the industry requirements, the training curriculum is designed for preparing the
students for entry-level Graduate Engineer Trainees in.
a. Personality Development
b. Communication Skills & Vocabulary
c. Resume Preparation& Email Writing
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d. Group Discussion
e. Interview Skills
f. Aptitude Training & Practice Tests
g. Foreign Languages
ii. Placement:
The industry is always on the lookout for students who are vibrant, energetic individuals and ready to
accept challenges, attentive, a good academic background, fast learners, open to learning even at work
and more importantly, good communication skills.
This activity focuses on the personality development to make the students reliable, with a positive
attitude and right decision making.
a. Guiding for preparation.
b. Arranging mock Interviews.
c. Conducting weekly Aptitude tests
d. Communicating with Alumni for available openings.
e. Communicating with industry for campus interviews.
f. To maintain the data base of various companies / prospective recruiters and recruiting
agencies and correspond with them.
g. To coordinate with the HOD‟s, Exam branch, and the Principal to procure a list of the eligible
students for jobs, projects, further studies and desirous of becoming entrepreneurs and guide
them in the respective areas.
h. To organize regular mock interviews and group discussions in association with the language
i. faculty.
j. To intimate the students about the placement campaign in various major cities in the country.
k. To correspond with various prospective employers with respect to Project Works, Seminars,
l. Industry Visits and Job recruitment
m. To gather the information about further studies of various universities and display the same
n. for higher studies.
o. To procure and organize all the brochures, question papers and other information related to
advanced courses such as GRE / TOFEL / GMAT / GATE etc. in coordination with library
committee.
The Broad Activities Undertaken by the Placement Cell are:
a. Formation of Students‟ Placement Committees for final placement and also for getting
industrial training and industry linked project work for students.
b. Preparation of Placement Brochure for final placement.
c. Pre-placement visits (PPV) to the companies.
d. Communication, networking and relationship building with the potential recruiters
e. Invitation to potential recruiters to visit the Institute.
f. Continuation of placement activities after the stipulated period, till all the students are placed.
g. Grooming and training of the candidates for the placements so that their chances of selection
increase.
h. General follow-up, joining formalities and other administrative activities.
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i. Maintain database of top National/ International companies, with their addresses, contact numbers and their expectations from the students. This information is divulged to the students on regular basis.
j. The students may take help from the placement officer while preparing their profiles and resumes.
k. The placement cell will prepare the album of the outgoing students with their profiles and photographs, which helps the alumni activity in addition to the placements.
l. To prepare a monthly, quarterly, half yearly and annual report of trainings given, workshops
organized, seminars conducted, guest faculty invited to campus, companies visiting the
campus, list of students selected, alumni contacted and number of leads generated in the
month, and finally submit a copy to the Principal, and maintain a record of the same for
Accreditation etc.
iii. Alumni
a. To educate the present outgoing batch of students about the alumni association and its
relevance for the betterment of the students after their graduation.
b. To coordinate the filling up of the alumni proforma by the outgoing students.
c. To maintain an alumni database and conduct an alumni get together at least once in a year.
d. To send greetings or letters of appreciation to the alumni.
5.2.20: Research & Development Committee
Research and Development Committee is constituted with teachers who are actively pursuing
Research
Responsibilities include
a. To constitute a project screening committee – to process any project selected by the
Staff/Student.
b. To ensure and encourage development of in-house projects.
c. To help the students in selecting live projects in their respective areas.
d. To liaise with the outside institutions of repute for carrying out research and consultancy
activities.
e. To maintain a database of the research activities carried out by the students.
f. To motivate the students for active participation in the seminars.
g. To help the students in preparation of the seminar papers.
h. To conduct the event in a free and fair atmosphere.
i. To declare the winners through the selection panel.
j. To maintain the records properly.
5.2.21: Attendance Committee
Attendance committee is constituted as per University Directives
(University Ordinances 0. 6086 relating to the attendance for learners)
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Committee works
a. To create awareness among the students about the rules and regulations related to
attendance especially at the induction time and at the beginning of the semester.
b. To maintain database of students with addresses and phone numbers.
c. To coordinate the display of attendance information on the attendance notice board at
least by fifth of every month.
d. To provide a copy of attendance to the Principal, HOD and maintain a record of
attendance.
e. To keep the parents informed about the shortage of attendance of their wards and post
the monthly attendance of all students on the college website.
f. To monitor the attendance of those students who fall below the 75% and counsel them.
g. To have separate record of the students who participate in the college events, programs
and also record of the students who informed about their illness.
h. To have the record of students who inform the college about the illness.
Tips for improvement of students attendance (For Faculty Members)
i. Teacher should know the level of students. The past academic record should be noted from
college database.
ii. Prepare the lectures well (sufficient time should be spent for the preparation of each 1 hour
lecture). While starting the academic semester, please see that your first 5-6 lectures are most
impressive so that the students get attracted to your lectures and attend your lectures regularly
(it always pays to deliver the first few lectures on the topics where you are the best).
iii. Make the lecture understandable and interesting. Develop the lecture material on the black
board as far as possible, instead of writing on the board from your notes.
iv. Clarification of concepts and fundamentals and providing critical analysis, interpretation and
application need to be emphasized.
v. Interact with students frequently.
vi. Encourage students to visit your office for clearing their doubts.
vii. Meet the students not attending your classes and find out why they do not attend your classes
& introspect yourself.
viii. Motivate students to work hard by setting yourself as an example.
ix. Interact with the students by visiting their hostel and inviting them to your home.
x. Motivate students towards self-study. Advise students to make habit of writing and delivering
lectures.
xi. Reduce PPT based classroom teaching to the barest essential.
xii. Adequate use of Charts, Cut Sections, and animated Java tabs while explaining the
principle/working of a device.
xiii. Small numerical make the teaching and learning both interesting.
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5.2.22: Students’ Grievances Redressal Committee
There shall be Students Grievance Redressal Cell at the University and each college and recognized
institutions to resolve the Grievances of Students and to suggest to the higher authorities different
ways and means to minimize and prevent such grievances. The functional mechanism of working of
Students Grievance Redressal Cell shall be as per SC (Grievance Redressal) Regulations, 2012, or
any other regulations for the time being in force.
Senior faculty, Heads of Departments, senior female faculty from each department constitute the
Grievances Redressal cell.
Functions
i. To enquire into the complaints received from the aggrieved students/staff about any incident,
including ragging.
ii. To recommend to the Principal, the penalty to be imposed, action to be taken and corrective
measures to be formulated.
The Principal upon receipt of the report from the council shall, after giving an opportunity of being
heard to the person complained against, submit the case with the council‟s recommendations to the
governing body (CDC) of the college.
The governing body (CDC) shall confirm with or without modification the penalty recommended
after duly following the prescribed procedure.
5.2.23. Backward Class Development Cell
The scheduled Caste (SC) and Scheduled Tribes (ST) Cell in an institute promotes the special interest
of students in the reserved category and provides special inputs in areas where the students experience
difficulty.
The cell regularly has to conduct remedial coaching classes on life skills, personality development,
writing assignments and making presentations and have to organize interactive sessions and informal
meetings with students to attend to their personal, social and academic problems.
The main objectives of the cell are:
i. To ensure proper implementation of various schemes of UGC, Government of India and State
Government concerning scholarships, stipends etc. for welfare of reserved categories.
ii. The guidelines, for various types of scholarship/ stipends as revised from time to time by the
Central and State Governments are notified to all departments .
iii. This Cell ensures that these guidelines are strictly adhered to.
iv. To collect reports and information of State Government and UGC‟s orders on various aspects
of education, employment of SC/ST & OBC Students.
v. To circulate State Government and UGC‟s decisions about different scholarship programs.
vi. To communicate with the students and motivate them for better future planning.
There are Four Financial Assistance Schemes namely:
1.Book Bank 2.Financial Assistance to Tribal Students in Thane District 3.Needy Students 4.Financial Assistance to the Backward Class Students
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For the students of the University Departments, to popularize and encourage students to avail such
financial assistance provided by the University of Mumbai to the various affiliated Colleges
5.2.24: Gymkhana Committee
Gymkhana committee headed by a sports coordinator ensures that sports component of the college is
taken care of. Coordinator along with his committee works
i. To ensure the availability of sufficient quantity of sports equipment through purchase as and
when required by following the establish purchase procedures.
ii. To coordinate the maintenance of records of the purchase i.e. quotation, purchase order, bills
and stock register.
iii. Any issue deemed fit must be brought to the notice of the Principal.
iv. To motivate students for participation in sports at various competitions
v. To update Principal about various sports related activities of the University
vi. To make the college proficient in sports and achieve University Ranking
5.2.25: Library activities committee
Library committee is responsible
1. To inform all the users the rules and regulations of the Library in terms of issue, renewal, the
Do‟s and the Don‟ts in the Library.
2. To organize library audit once in every year
3. To have book reviews and reading sessions by the students in the Library.
4. To coordinate among student and staff and understand the library needs and inform the
5. library about this.
6. To organize various functions and activities such as library week, or to install clubs such
as reading club essentially to develop a very interactive and vibrant reading and library usage
culture among the student and staff.
1. To recommend the required volumes, titles of books, Journals, Magazines, Newspapers,
Audio video CD‟s and infrastructure as per University norms.
2. To check the correctness in the stock register/ Accession register and prepare a monthly,
quarterly, half yearly and annual report and submit to the Principal.
3. To bring to the notice of the Principalr any complaints / suggestions from the students / staff.
5.2.26: Events / Cultural Committee
Cultural committee of the college is responsible
1. To coordinate all the events and festivals of the college as per schedule and procedures.
2. To prepare a database of highly talented students in different activities and motivate them to
participate in the events within and outside the college.
3. To organize the cultural events with the help of other staff members.
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4. To mobilize the resources like audio-visual equipment, stage management material, costumes,
presentation materials, stage decoration items etc.
5. To maintain the photo album, video and audio recording of all the events organized at the
college.
6. To maintain all the files, bills, reports, records and documents pertaining to every event
organized in the college and submit to the Principal.
7. To identify cultural and technical event in charges.
8. The coordinator if he so desires may form subcommittees as mentioned below for the event
management.
a. Stage In-charge - audio-visual equipment, stage management material, etc.
b. Finance in-charge – maintain all the files, bills, reports, records and
documentation pertaining to every event organized by the college.
c. Audio & Video in-charge –maintain the photo album, video and audio recording
of all the events organized in the college.
d. Hospitality in-charge for transportation, refreshments, reception, presentations
and gifts.
5.2.27: Movie Screening/Book Reading Club
Is responsible
1 . To conduct regular meetings (monthly) of the student chapters.
2. To organize events on behalf of the student chapters.
3. To conduct / organize guest lectures.
4. To maintain a think tank to generate ideas regarding continuous development of all aspects of the
Institutions.
5. To screen academically/Environmentally relevant movies for students and staff.
5.2.28: ISR ( Institutional Social Responsibility) Cell
As the youth of this country aspire for a better life, as millions of them enter higher education
institutions as first-generation learners, they are exposed to a new world of ideas. In addition to
learning about the subjects they have chosen to study, higher education must inculcate in them a sense
of social responsibility.
The young students who enter universities and colleges are energetic, curious and interested to
contribute. Proper guidance and support by the institutions now can reinforce their ethical and social
responsibilities. While many individuals in such institutions have undertaken innovative efforts, there
has not been an adequate institutional mechanism for promoting the same.
It is with this in view that the Planning Commission has recommended including „fostering social
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responsibility‟ as an integral part of the strategy for advancing higher education in the 12th Plan. As
greater public and private investments in higher education take place over the next five years, it is
imperative that the expanding access is complemented with improved quality of learning. The
products of such educational institutions should not only improve their livelihoods and advance their
professional opportunities, but also become and act like good citizens of the country.
It is in this context that „fostering social responsibility in higher education‟ needs to be placed
as an important pillar of the future directions. By improving engagements with the community,
institutions of higher education can reinforce the values of social responsibility amongst the
youth. Partnerships with communities and civil society need to be encouraged to realize this
potential.
Objectives of the Cell
1. To promote social learning among the students and faculties of university.
2. To ensure Leadership, Community and Team Building Skills in students.
3. By providing civil education, create the health enrichment of community.
4. To generate sensibility for challenges in society.
5. To spread awareness for social responsibility.
5.2.29: Commerce and Management Association (CMA)
The association is formed with representative teachers from Commerce faculty and the aim is
1. To bring together the students of Commerce and Management faculties.
2. To provide a common platform for interaction
3. To provide expert knowledge in various fields to students
4. To conduct various academic and co-curricular activities for the benefit of
Students.
5.2.30: SOP ( Statement of Purpose ) for Committees:
Includes
1. Activity/Event Calendar submission for subsequent year – On or before 25 April
2. Review/Re-planned Activity/Event Calendar – On or before 15 June
3. Monthly Proposed Activity/Event details – On or before 3rd
of each Month
4. Each Activity/Event Planning (in detail) – At least 7 days prior to Activity/Event
a. Submission to IQAC Coordinator
5. Necessary Permissions – At least 3 days prior to Activity/Event
a. Submission to IQAC Coordinator & Principal
b. In case of failing in this, No Event/Activity/Event will be allowed
6. Activity/Event Report with photographs – Latest by 2 days post Activity/Event
a. Following Faculties will be responsible
i. Committee head
ii. One of the committee members (Recommended by Committee Head/IQAC
Coordinator)
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iii. IQAC Coordinator
7. Students‟ involvement is highly expected at organizing and volunteering level.
8. Student Committee as per requirement shall be prepared.
5.3: Events
SOPs- Statement of Purpose
Same as for committees
1. Constitution of working committees
Working committee for each event is constituted from the original committee and
includes students who are delegated work.
2. SOP for Pre-event process 1. Department Agenda/ Notice to faculty members
2. Departmental/Committee meetings and Minutes ( Outlining of the event with Specification
3. of Work Allocation of the event)
4. Discussion with Principal and Vice Principal/Chief Coordinator for getting sanction
5. Detailed proposal of the event for Management Approval (if needed)/information
6. Letter to CAO for information/ requirements
7. Invitation & Appreciation letters to Guests/ Judges
8. Invitation to departments
9. Letter to Attendance committee & Coordinators for Volunteers
10. Notice to students
11. Collection of money for the event from students ( money to be deposited in college A/C/
Accounts department)
12. Brochure Printing and Advertising of the event
13. Banner
14. Meeting of subcommittees and recording of minutes
15. Preparing checklist for the event
16. Preparation of Minute to Minute program/Itinerary
17. Deciding the venue and presetting of the same.
18. Requirement of HR
3. Preparation of brochures
Brochures are designed and printed giving detailed information of the event.
4. Invites
E-invites are designed and mailed to designates as per the list prepared
5. Checklist
Checklist consisting of the requirements necessary for successful conduct of the event is
to be prepared well in advance and verified.
6. Conduct a. Stage arrangement ( including Lamp, Oil, Candle; Bouquet/ Sapling; Gift for Chief Guest)
b. Volunteers
c. Attendance of Participants
d. Photography
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e. Anchoring/Emcee
7. Post-event process
a. Documentation of the events along with photos (for Weekly meeting, Buntara Vani,
Website, Department file)
b. Settlement of Accounts (Bill Settlement, Payment to parties, settlement of balance
amount with accounts department, voucher finalization) within 02 days
c. Event Certificate
d. Submission of Report to IQAC
Note – For Activity/Event planning following SOP for Events shall be followed strictly.
Chapter-6: Academic & Organizational information:
6.A Academic Year Calendar
1. Preparation of Academic Calendar
The Academic Calendar for year is to be prepared in advance and incorporated in the
prospectus by the month of April. The calendar includes schedule for curricular, co-
curricular as well as extra-curricular activities .This allows for planning and getting
approvals well in advance, thus ensuring that events are successfully conducted.
2. Preparation of Prospectus
Prospectus for the upcoming year is normally discussed and finalized by April.
Information regarding admission, attendance, examination and punishment for use of
unfair means in examinations rules and regulations are incorporated in the prospectus. The
prospectus also becomes an informative booklet for code of conduct.
6.B Students Related
6.B.1 Admission
a) Courses Offered And Eligibility
Faculty of Commerce Sr.No Name of the
courses
Ordinance
No.
MINIMUM ADMISSION
REQUIREMENTS
Duration Circular No.
1 Bachelor of
Commerce
(B.Com.)
0.2152 A candidate for being eligible for admission
to the three-year degree course leading to
the Bachelor of Commerce must have
passed the Higher Secondary School
Certificate (Std. XII) examination
Three
Years No.UG/142
of 2010,
Dated 1st
July, 2010
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conducted by the different Divisional
Boards of the Maharashtra State Board of
Secondary and Higher Secondary
Education.
OR
Must have passed the Higher Secondary
School Certificate (Std. XII) examination
with vocational subjects/minimum
competency based vocational course
conducted by the different Divisional
Boards of the Maharashtra State Board of
Secondary and Higher Secondary
Education.
OR
Must have passed and examination of
another University or Body recognized as
equivalent to Higher Secondary School
Certificate (Std. XII) Examination.
2 Bachelor of
Commerce
(Accounting
& Finance)
O.5204 (a) A candidate for being eligible for
admission to the Bachelor of Commerce
(Accounting and Finance) degree course
shall have passed XII std. Examination of
the Maharashtra Board of Higher
Secondary Education or its equivalent and
secured not less than 45% marks in
aggregate at first attempt (40% in case of
reserved category).
(b) Every candidate admitted to the degree
course in the constituent/affiliated
college/recognized institution, conducting
the course, shall have to register
himself/herself with the University
Three
Years
No.UG/395
of 2004,
Dated 7th
September,
2004
3 Bachelor of
Management
Studies
(B.M.S.)
O. 3941 A candidate for being eligible for admission
to the B.M.S. Degree Course shall have
passed H.S.C. Examination of the
Maharashtra Board of Higher Secondary
Education or its equivalent examination or
Diploma in any Engineering branches with
two years or three years duration after
S.S.C. conducted by the Board of Technical
Education, Maharashtra State or its
equivalent examination by securing
minimum 45% marks for general category
(in one attempt) at the respective
Examination and minimum 40% marks for
the reserved category (in one attempt).
No college shall conduct any entrance test
in any form and the admissions are purely
based on merit duly following the
Three
Years
No.UG/80
of 2010,
Dated 27th
April, 2010
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reservation policy as per the norms of
Government of Maharashtra. While
drawing the merit list, weightage has to be
given to students from Arts, Commerce and
Science Stream at 12th standard level. The
stream wise weightage to be given is as
under
Stream Commerce Arts Science Diploma in
Engineering
and Other
Percentage 45% 25% 25% 5%
The applications are to be accepted and
processed by the colleges stream wise
separately and the merit list is to be
displayed stream wise taking into account
the reservation policy prescribed by the
Government of Maharashtra.
a. The merit list is to be prepared and
displayed stream wise.
b. In case if no applications are received
under the “Diploma in Engineering and
other Category” or if the seats remain
vacant in “Diploma in Engineering and
other Category” after all the merit
lists/forms are exhausted, the vacant seats
must be transferred to Commerce Stream.
c. In case if no application is received from
any stream the vacant seats are to be
distributed equally between the remaining
two streams only.
d. The applications are to be accepted and
processed by the colleges stream wise
separately and the merit list is to be
displayed stream wise taking into account
the reservation policy prescribed by the
Government of Maharashtra. a. The merit
list is to be prepared and displayed stream
wise. b. In case if no applications are
received under the “Diploma in
Engineering and other Category” or if the
seats remain vacant in “Diploma in
Engineering and other Category” after all
the merit lists/forms are exhausted, the
vacant seats must be transferred to
Commerce Stream. c. In case if no
application is received from any stream the
vacant seats are to be distributed equally
between the remaining two streams only.
d. After the first merit list is displayed, if
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any seat allotted to one stream remains
vacant, the same shall be distributed
equally between the remaining two streams.
In case of vacancy in one stream is of
single/odd number of seats, the single seat
is to be allotted to the Commerce Stream.
In case if no applications are available from
the two streams, then all the vacant seats of
such two streams must be transferred to the
third stream.
e. Step (d) be repeated for the subsequent
merit lists till all the forms are exhausted or
the final merit list is displayed, whichever
is earlier
4 Master of
Commerce
(M.Com.)
O.5977 A learner for being eligible for admission to
the Post Graduate Programme i.e. Master of
Commerce, shall have passed the
examination for the degree of Bachelor of
Commerce (three years/Six Semester
integrated course) or the degree B.Com.
(Old Course) or the other Semester based
Programmes i.e. Bachelor of Commerce
(Banking & Insurance) or Bachelor of
Commerce (Accounting & Finance) or
Bachelor of Commerce (Financial Markets)
or Bachelor of Management Studies
(B.M.S.) of this University, or an
examination of any other University
recognized as equivalent thereto.
Two
Years
(Four
Semesters)
No.UG/10
of 2012,
Dated 27th
February,
2012
Faculty of Arts Sr.No Name of the
courses
Ordinance
No.
MINIMUM ADMISSION REQUIREMENTS Duration Circular No.
1 Bachelor of
Mass Media
O 5206 A candidate for being eligible for admission
to the degree course in Bachelor of Mass
Media shall have passed XIIth Std.
Examination of Maharashtra Board of
Higher Secondary Education or its
equivalent from the Science, Arts or
Commerce Stream. No college shall
conduct any entrance test in any form and
the admissions are purely based on merit
duly following the reservation policy as per
the norms of Government of Maharashtra.
While drawing the merit list, weightage has
to be given to students from Arts,
Commerce and Science Stream at 12th
Standard level. The stream wise weightage
to be given is as under :
Three
Years
No.UG/279
of 2007,
Dated 16th
June, 2007
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Stream Commerce Arts Science
Percentage 50% 25% 25%
The applications are to be accepted and
processed by the colleges stream wise
separately and the merit list is to be
displayed stream wise taking into account
the reservation policy prescribed by
Government of Maharashtra.
a. The merit list is to be prepared and
displayed stream wise.
b. In case if no application is received from
any stream, the vacant seats are to be
distributed equally between the two streams
only.
c. After the first merit list is displayed, if
any seat allotted to one stream remains
vacant, the same shall be distributed
equally between the remaining two streams.
In case of vacancy in one stream is of
single/odd number of seats, the single seat
is to be allotted to the Arts Stream. In case
if no application is available from the two
streams, then all the vacant seats of such
two streams must be transferred to the third
stream.
Step (c) be repeated for the subsequent
merit lists till all the forms are exhausted or
the final merit list is displayed, whichever
is earlier.
Faculty of science Sr.No Name of the
courses
Ordinance
No.
MINIMUM ADMISSION REQUIREMENTS Duration Circular No.
1 Bachelor of
Science
(Information
Technology)
B.Sc. (I.T.)
O.5051 (a) A candidate for being eligible for
admission to the degree course of Bachelor
of Science-Information Technology, shall
have passed XII standard examination of
the Maharashtra Board of Higher
Secondary Education or its equivalent with
Mathematic and Statistics as one of the
subjects and should have secured not less
than 45% marks in aggregate for open
category and 40% marks in aggregate in
case of Reserved category candidates. (b)
Three
Years
No.UG./283
of 2007,
Dated 16th
June, 2007
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Candidate who have passed Diploma
(Three years after S.S.C. – Xth Std.) in
Information Technology/ Computer
Technology/ Computer
Engineering/Computer Science/ Electrical,
Electronics and Video Engineering and
Allied Branches/Mechanical and Allied
Branches/ Civil and Allied branches are
eligible for direct admission to the Second
Year of the B.Sc. (I.T.) degree course.
Lateral Transfer from Self Financing Courses to B.Com In case of lateral transfer from Self Financing Courses to B.Com. Courses like BMS and BAF the
credits
awarded to a successful student at Semester I and Semester II of these courses is 42 i.e. 21 + 21.
Similarly,
in case of BBI and BFM the credits awarded are 36 i.e. 18 + 18. Whereas in case of B.Com. 40 credits
are awarded to a successful student at Semester I & Semester II taken together i.e. 20 + 20.
a. In case of learner who has successfully completed FYBMS/FYBAF and is admitted to the
Second year of the regular B.Com. Course i.e. S.Y.B.Com., the learner should undertake the
study and the examinations for all the subjects at the SY and TY. The passing criterion and
admission criterion to higher classes shall be applicable to such candidate. However, while
preparing the grade card for SY the performance of such a learner at FC course in Semester III
or IV whichever is lower should not be included in the final grade sheet.
b. In case of a learner moves from FYBMS to SYBAF or from FYBAF to SYBMS the credits
and grade are carried forward. c. In case of a learner who has failed in one / more courses at FYBMS/FYBAF and is admitted
to the Second year of the regular B.Com. Program or is admitted to SYBMS / SYBAF after
studying FYBAF/FYMBS respectively will have to pass the subject(s)/course(s) failed at the BMS/BAF program under the parent program from the parent college only.
Eligibility for Second Year B.Sc. A reference is invited to the Ordinance relating to the B.Sc. degree program vide this office Circular No.
UG/12 of 2009, dated 27th January,2009 and the Principals of the affiliated Colleges in Science are
hereby
informed that the 25th March,2014 has been accepted by the Academic Council at its meeting held
Management Council under section 54(1) of the Maharashtra Universities Act, 1994 and the Ordinance
3933 relating to the eligibility for Second Year B.Sc. examination is amended, which is available on the
University‟s web site (www.mu.ac.in) and that the same has been brought into force with effect from
the
academic year 2014-15 which is read as under.
O.3933 :- A candidate for being eligible for admission to the Second Year B.Sc. course commencing
from June, 1981, and thereafter must have (1) either kept terms for the First Year B.Sc. course in the
examination or (2) have kept terms for the First Year B.Sc. course in the academic year commencing
from June 1980 and thereafter and have failed at the First Year B.Sc. examination in heads of passing
carrying not more than 200 marks in which case he will required to appear for the First Year
examination
in the remaining heads in which he was failed either previously or simultaneously with the Second year
examination, his result of the Second Year examination will not be declared unless he has passed in the
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remaining subjects of the first Year examination in accordance with the provision of O.213
OR
A candidate who has passed post H.S.C. Diploma (one year after XII Std) of Maharashtra State Board
of
Technical Education or A.I.C.T.E. approved or any other recognized Government body in Information
Technology / Computer Technology / Computer Engineering / Computer Science / Electrical,
Electronics
and Vide Engineering and Allied Branches / Chemical and Allied Branches / Production and Allied
Branches / Mechanical and Allied Branches is eligible for direct admission to the Second Year of the
B.Sc. degree course. Further that such students of Engineering / Technology course should offer
Foundation Course II and any two of the following subjects at S.Y. B.Sc.: Physics, Chemistry,
Mathematics, Statistics, Computer Science, Geology and Economics.
OR
A candidate who has passed post H.S.C. Diploma in Pharmacy (D.Pharm) two years after XIIth or any
other recognized government body or its equivalent is eligible for direct admission to Second Year of
the
B.Sc. Degree of this University.
Further to that such students should offer Foundation Course II and any two of the following subjects at
SYBSc - Zoology, Botany. Life Science
(Note : In case Student offers Computer Science as one of the subjects at SYBSc., additional 2 seats per
batch of sanctioned Strength) can be offered for Diploma holders eligible for direct admission to
S.Y.B.Sc (Computer Science) However, if the Repeaters are admitted in SYBSc. (Computer Science) or
in T.Y.B.Sc. (Computer Science) in addition to regular students of the same college, a new batch to be
started if the strength exceeds 30 subjects to permission from University.) “Where a subject consists of
two theory papers only the Maximum marks of the combined heads of passing the theory papers will be
considered for the purpose. Where a subject consists of two or more theory papers and practical the
maximum marks of the combined heads of passing of theory and maximum marks of the head of passing
for practical‟s, will be considered for the purpose.
b) Process/Preparation of Merit lists/Collection of fees/ Cancellation of admission/
Reports/Refund of admission fees
Administration in charge / concerned administration staff is responsible for proper counseling
and rendering all the information sought for by the parents during the admission time. This
should
be done by taking the parents through all the infrastructure if required so that the parents are
fully
satisfied with the facilities provided.
Admission is done as per University guidelines. 15 % of the seats are filled under Management
category. In addition, diploma holders are admitted into SY B.Sc(IT) under lateral entry
Scheme.
Admission is made on the basis of merit in H.Sc.
It is ensured that the student submit the following documents along with application form
i. HSC or equivalent marksheets along with attested photocopies
ii. Degree/Diploma or Equivalent Certificate with marks certificate.
iii. Transfer /Leaving Certificate
iv. Residential Proof ( Aadhar Card Copy)
v. Caste Certificate
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vi. Migration Certificate
vii. Photographs: three passport size
Preparing the Final Merit Lists
The concerned Committee/Administration Staff must prepare the final merit list of the candidates
under various categories for perusal by the Principal and for display.
Categories of Fee
The administration staff should collect the fee as per the approved communication from the
secretary
/ Principal. No fee other than the above should be collected under any circumstances.
Timing of the Fee Collection The fee shall be collected one week before the beginning of the course. The due date for the
payment
of fee can be extended by one week with a fine as decided by the authorities.
Mode of Fee Payment
The fee will be paid directly to the bank or in the form of DD /Cheque in favour of “Principal,
ALSJ
College” payable at Mumbai.
Fee Receipt Method
The student shall be given a fee receipt in the prescribed format.
Student Fee collection Report
The college shall send a daily fee collection report to the Secretary& Treasurer through the
Principal
with the details of Roll Number; Name of the Student, course; Year, Total fee, Fee paid, DD
Number,
fine Collected and Remarks.
Fee collection Register
The college shall maintain a fee collection register having one separate page for each student.
Admission Cancellation Procedure
As per University guidelines if any student intends to cancel the admission for any reasons in the
middle of the course, he/she shall have to pay the total fee for the remaining course period
(remaining
number of years), even if the student is studying with the help of scholarship.
Admission Report
The concerned Administration Officer / Staff should render a daily report to the Principal about the
number of students admitted and the amount of fee collected under various categories. They must
submit the data on a daily basis about the vacancy position and the cancellation status.
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Report on admission cancellation
The college shall send a quarterly report on admission cancellation to the Secretary& Chairman.
Admission records
The office is responsible to maintain admission records as per norms. Quarterly audit will be
conducted by the management through the CAO.
Admission rules should be updated whenever the university amends their rules and regulations.
Refund of Fees to be Paid Degree College (Subject to revision from time to time) Ordinance relating to the refund of all the fees shall be
related to all the faculties
O.2859: Refund of Tuition, Development and all other fees after cancellation of admissions: The candidates
who have taken admission in under graduate courses in Govt. colleges, in Govt. aided and unaided courses
conducted by affiliated colleges, and recognized institutions may request for refund of fees after applying in
writing for cancellation of their admission to the course. The refund of fees as applicable shall be made on or
before 30th day after the date of cancellation and thereafter. The percentage of fee for the course shall be
refunded to the candidate after deducting changes as follows:
Sr. No. Period Percentage of Deduction
Charges
1 Prior to Commencement of Academic Term and
Instruction of the Course After September 30th
2 Up to 20 days after the Commencement of Academic
Term of the Courses 20% of the Total Amount of Fees
3 From 21st day up to 50 days after the Commencement of
Academic Term of the Course 30% of the Total Amount of Fees
4 From 51st day up to 80 days after the Commencement of
Academic Term of the course or 31st August whichever
is earlier
50% of the Total Amount of Fees
5 From September 1st to September 30th 60% of the Total Amount of Fees
6 After September 30th 100% of the Total Amount of
Fees
NOTE: The total amount considered for the refund of fees from the commencement of academic term of the
course includes the following:
i. All the fees items chargeable for one year are as per relevant University circular for different Faculties
(excluding the courses for which the total amount is fixed by other competent authorities.
ii. The fees charged towards group insurance and all fees components to be paid as University share
(including Vice- Chancellor Fund, University fee for sports and cultural activities, E-charge, disaster
management fund, exam fee and Enrollment fee) are non-refundable if payment is made by the college
prior to the date of cancellation.
iii. Fee collected for Identity card and Library card, admission form and prospectus, enrollment and any
other course specific fee are not refundable after the commencement of the academic term.
iv. All refundable deposits (Laboratory, Caution Money and Library etc.) shall be fully returned at the
time of cancellation.
v. Provided that wherever admissions are made through centralized admission process for professional
and/or for any other courses by other competent Authorities, the Refund Rules are applicable if
specified by such authorities (as per the rules of relevant agencies) for the 1st year admission. In case
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of admission to subsequent years of the course, O.2859 is applicable for cancellation of admission.
Provided further that this refund rules are concurrent with the rules and guidelines of other Professional
statutory bodies appointed for admission to relevant courses. Further that O.2859-A & O.2859-B have
been repealed and the amended O.2859 relating to the refund of Tuition Fees, Development and all
other fees after cancellation of admission for the Under Graduate Courses has been brought into force
with effect from the academic year 2008 - 2009
6.B.2 Attendance
University notification/Preparation & Display of Defaulter’s lists/ Undertaking from
Students & Parents/ATR
(University Ordinances 0. 6086 relating to the attendance for learners)
The office is responsible for maintaining the attendance and staff records as per norms and a
quarterly audit will be conducted by the Principal
Every Bona-fide learner shall ordinarily be allowed to keep terms for the given semester in a
program
of his enrolment, only if he fulfills at least seventy five percent (75%) of the attendance taken as an
average of the total number of lectures, practicals, tutorials etc. wherein short and/or long
excursions/field visits/study tours organized by the college and supervised by the teachers as
envisaged in the syllabus shall be credited to his attendance for the total no of periods which are
otherwise delivered on the material day/s. Further it is mandatory for every learner to have min
50%
attendance for each course & average attendance has to be 75%.
The same ratio shall be applied for computing the attendance of the learners by crediting the
number
of periods which are missed while participating in an extracurricular/co-curricular
activity/competition/camp/ workshop/convention/symposium/seminar etc. where the said learner is
officially representing the college/ University/ District/ State/ Country with the permission of the
Principal /Director/ Head of the College/ Institute/ University Department or by the direction of
the
University Officer as the case may be wherein for the purpose of computing the average
attendance
the periods missed for what is envisaged here-in above, shall be deemed to have been attended by
the said learner .
To get promoted to the next academic year/ semester the student has to put in a minimum 75%
attendance. The shortage of attendance of the students can be condoned on medical grounds
provided
his/her attendance is 50 % and above. Student falling sick should submit a medical certificate
immediately on attending the college. Student will not be given attendance for the laboratory
hours
unless he/she submits practical records in the next ensuing lab session.
Students with less than 50 % attendance will be detained.
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Preparation & Display of Defaulter’s lists
Monthly compilation of attendance is to be done and a list of defaulting students should be
prepared
and displayed on the notice board by the 7th
of every month.
Student Attendance – information to their parents
The college undertakes to communicate the students‟ information regarding their attendance and
marks (both internal and external) regularly to their parents through Parent Teachers meetings.
ATR(Action Taken Report)
A student will be denied bus scholarship and participation in college events if his/her attendance
fails below 75% . Also, parents are informed about the students not being allowed to be a part of
extra coaching & evaluations processes that are organized for students.
6.B.3 Discipline
Nothing can be achieved without discipline. Students who resort to indisciplinary actions, rude
behavior and indecent dressing etc. shall be regularly identified/warned and kept on a continuous
watch by the faculty. They should be counseled by the concerned Heads of Departments and
Principal and
also intimation will be sent to their parents.
The college shall take serious action including dismissal in case of student indiscipline such as
ragging, drinking in the college premises, coming to college in a drunken state, using vile and
objectionable language, threatening co-students, physical assault, eve teasing, arguing with the
college authorities/faculty etc., Student found involved in such acts may be suspended immediately
and parents/wardens will be informed through telephone call/registered post asking for explanation.
If the same student indulges in more than one incident during his/her education at the college,
he/she
shall be rusticated from the college.
6.B.4 Dress code
All the students should follow the dress code strictly. Students have to tag the college ID card while
in the campus. Student will not be allowed into the campus without ID card. The formal dress for
boys is shirt and trouser with black belt and black or brown formal shoes, for girls it is formal
Indian dress. Students are required to wear uniforms on stipulated days.
6.B.5 Placement
With the ever expanding energy needs of today its important for the industry to work in close
association with academia to develop the appropriate expertise.
Training and Placement Cell is to guide students to choose right career and to give knowledge,
skill, and aptitude and meet the man power requirements of the Industry.
Training& Development:
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i. Keeping in view the industry requirements, the training curriculum is designed for preparing
the students for entry-level Graduate Engineer Trainees.
ii. Personality Development
iii. Communication Skills & Vocabulary
iv. Resume Preparation& Email Writing
v. Group Discussion
vi. Interview Skills
vii. Aptitude Training & Practice Tests
viii.Foreign Languages such as Japanese & German
Placement:
The industry is always on the lookout for students who are vibrant, energetic individuals and ready
to accept challenges, attentive, a good academic background, fast learners, open to learning even at
work and more importantly, good communication skills.
i. This activity focuses on the personality development to make the students reliable, with a
positive attitude and right decision making.
ii. Guiding for preparation.
iii. Arranging mock Interviews.
iv. Conducting weekly Aptitude tests
v. Communicating with Alumni for available openings.
vi. Communicating with industry for campus interviews.
The following are the various activities to be done under placement cell.
i. The placement cell shall maintain database of top National/ International companies, with
their
addresses, contact numbers and their expectations from the students. This information is
divulged to the students on regular basis.
ii. The students may take help from the placement officer while preparing their profiles and
resumes.
iii. Placement cell will organize training to the students, which include preparatory exams, mock
interviews, group discussions, etc.
iv. The placement cell will prepare the album of the outgoing students with their profiles and
photographs, which helps the alumni activity in addition to the placements.
6.B.6 Feedback
Feedback from students / Alumni/Parents need to be taken with respect to Teachers/ Institution,
analyzed and remedial measures may be initiated
Student's feedback on teaching is an important element in the process of quality assurance of
education, which is usually conducted through 'online process, two weeks before the end of
semester.
The purpose of this feedback exercise is to gather information on student's learning experience.
The
information provided will be useful to teachers as well as the college in enhancing the quality of
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education at ALSJ. The data provided will be treated as confidential and released to the relevant
teacher after examination results published by the University. The College strongly encourages all
those students who have attendance more than 75% to take part in the exercise.
6.B.7 Alumni
a. Constitution of OB
The Alumni association is required to be formed with elected members from among the registered
alumni students. The committee will be responsible for various activities.
b. Activities
The association with its members is required to organize activities for the benefit of the students.
Activities include mentoring, placement, cultural, seminars etc.
c. Feed back
The college shall get the alumni feedback form filled by the outgoing student which is used to
update
the database (alumni) of the placement cell. Also, getting a regular feedback from will help the
institution to progress and move forward.
6.B.8 Add on courses
Since the college has a locale around that is basically populated with economically and
academically weaker members, it becomes imperative that the institution considers enhancing the
intellectual level of students through Add-on courses . These courses should complement the
academic environment and allow the students to improve their status of employability.
6.B.9 Bridge courses
Bridge courses in subjects may be designed by the department as and when there is a requirement
from students to help them with the syllabus.
6.C: Faculty ( Non- Teaching ) Related ( Refer Operation Manual)
6.C.1: Staffing pattern 6.C.2: Recruitment
6.C.3: Delegation of work
6.C.4: Appraisals & CRs
6.C.5: Promotion policies
6.C.6: Filing of records
6.C.7: Resignation/Termination process
6.C.8: Handing over Charge
Chapter 7: Organizational procedures:
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Organizing, like planning, must be a carefully worked out and applied process.
This process involves determining what work is needed to accomplish the goal, assigning
those tasks to individuals, and arranging those individuals in a decision‐ making
framework
The purpose of Organizational Process Definition (OPD) is to establish and maintain a
usable set of organizational process assets and work environment standards.
OPD helps in the process improvement by continuous improvement of the Processes and
other Process Assets by providing the raw material to implementations (in the form of
templates, checklists and guidelines) and then storing the output from these team in the
form of proposals, estimations, project plans, measurement data, quality check reports,
risk database, lessons learnt, review reports, defects log and reports etc across the
organization.
Organizing is a process of maintaining the flow of work and information and
grouping of activities, identification of authority and responsibility of employees in
the organization. Various steps of organizing process are as follows:
i. Determination of objectives: In the first step of organizing process, the objective of
the enterprises is to be determined. This determination of objective is the basic of
organizing a process of the enterprise. Without determining objectives, an
organizational process will not proceed and organizing function will become
meaningless. Virtually, the organization structure is so designed which could help to
accomplish the objectives. Thus, organization should have clear objective to achieve
its goal.
ii. Identification of activities: The next step in organizing is to identify and determine
the activities to be performed in order to achieve the goals. The activities should be
identified considering the present and changing environment. The total work of the
organization is systematically divided into various activities and sub-activities. It
facilitates the assignment of duties and delegation of authority.
iii. Grouping Activities: After identifying the necessary activities, closely related and
similar activities are grouped into division and departments. The act of grouping of
activities is called departmentation. Activities may be grouped on different bases. For
example; Functions, product, territories, customers, etc.
iv. Allocation of duties and responsibility: Now the fourth step in the organizing
process, is the assignment of the duties and the responsibilities. This assignment of
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job should be based as per the ability and capacity of the person to be assigned.
Organizing has to allocate the duties and responsibilities of the person very carefully
so as to achieve the departmental as well as organizational goals.
v. Delegation of authority: Delegation of authority is the most important device to
ensure about the attainment of goals. Under the organizing process, the top level
management should delegate authority to lower level management. While delegating
authority, the responsibility should be delegated too otherwise, it will be meaningless.
So, the authority and responsibility should be balanced.
vi. Coordination: In the last step of organizing process, coordination is given a due
emphasis. For the successful operation of any organization, there should be proper
and effective coordination between the activities and efforts of various departments.
Activities include:
i. Festivals/Functions Procedures
ii. Branding Procedures
iii. Procurement & Purchase Procedures
iv. Office Management Procedures
7.1 Important Festivals / Functions
The festivals / functions namely Independence Day, Republic Day, Teachers day,
Orientation program, Freshers‟ day and Annual day are celebrated with all pomp
and glory.
i. The Independence Day and Republic Day – These are celebrated in the customary
way by hoisting of the national flag where in the participants express themselves
about the patriotism and solidarity.
ii. The Teachers day - The management organizes a get-together for teaching staff
and rewards the entire faculty for their contribution in furtherance of quality
education in the institute.
iii. Orientation Programme – In this programme the newly admitted students are
welcomed along with their parents and given an exposure to do‟s and don‟ts to be
followed during the course at the institute and maximum information is provided
to the parents about the institute and its function through interaction.
iv. Annual day/ Fest - Every year during December/January Annual Fest of the
college is celebrated. This is an occasion for the college to inform the society at
large and parents in particular about the commitments and achievements of the
college. The college magazine is released. In this connection sports competitions
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are conducted earlier. Cultural & Co- curricular activities are conducted and
prizes are awarded to the winners.
7.2 Accounts and Audit (Refer to Operations Manual)
i. The college shall maintain systematic computerized accounts through its
accountant and AO.
ii. The methodology of accounts shall be approved by the Auditor and Chief
Accounts Officer.
iii. Regular audit shall be conducted at the college level (monthly) and the
report shall be sent to the management .
7.3 Attendance / Staff records ( To be maintained by HR Department)
7.4 Etiquette & Manners (Part of HR policy)
All staff should always exhibit good etiquette and polite behavior even under testing
conditions and shall not use derogatory and insulting language.
7.5 Recommendation letter issue procedures.
The college shall use a recommendation letter designed for the purpose. The college
shall collect Rs. 250 in the form of DD/Cash for dispatching the recommendation letter
to the concerned Institute/University where the student is seeking the admission.
Chapter 8: Teaching – Learning procedures
A. Teaching – Learning Procedures
B. Lab Management Procedures
C. Library Management Procedures
A. Teaching- Learning:
The Whole Teaching Learning Process has three sub-processes
a. Planning and Execution
b. Monitoring and Control
c. Procedure of Uploading Course Material on Intranet (ERP/Dedicated
Server)
Planning and Execution
The Teaching Learning process begins the moment a course has been allotted to a faculty.
HOD should allocate subject usually 15 days before the start of the new semester so as to
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enable the faculty to design the course well.
The Course Description consists of:
1. Title, TLP structure, Course pre-requisites
2. Objective: The objective is to be spelt out at the inception such that the students
understand that they would learn the process in designing, building, testing
etc. with the selection of appropriate technology.
3. Learning Outcomes: The Learning outcome of the course is what the student
should
know in order to meet course objective. It identifies broadly the topics, the
techniques, the tools on which the student should have knowledge,
understanding and awareness.
4. Topic Layout: This spells out the number of lectures, tutorials and practical sessions
to be devoted to each topic in the course. Care is taken not to waste any
contact
hour.
5. Lesson Plan: The lesson plan is built on a weekly basis for the whole semester. It
identifies the lecture contents to be covered in the week, the tutorial work to be
carried out and the practical work that would be based on the material that has
been covered in the previous week. The lesson plan thus identifies the flow of
work and strengthens lecture material by appropriate problem solving
sessions.
6. Methodology: This identifies the nature of interaction between the teacher and the
student, whether formal, case based and so on. Additionally, the expectations
from students are spelt out here so that there shall be a project, self-learning
exercises; term papers etc. could be prepared accordingly.
7. Evaluation: the instruments of evaluation are articulated here. These may be quizzes,
open book tests, closed book choice-less test etc. The break-up of marks is
also
given here.
8. Books and reference Material: This is a list of material relevant to the course and
available in the ALSJ Library.
Order Material for the Library
The titles, author, publisher etc. must be made available as soon as the course description is
finalized
Some guidelines for conducting Classes (Do's and Don'ts)
a. Learning is a cycle consisting of three steps, formulating a learning goal,
raising questions, and answering the questions by exploring knowledge
sources. The TL process must clearly spell out the learning goal of each class
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and formulate appropriate questions. The teacher is, of course, a great source
of knowledge but student-student interaction also goes a long way in
facilitating learning. Sufficient time must be set aside for other students to
comment, for example, by encouraging small debates on points requiring
clarification, calling for the class to discuss peer student's point of view,
commenting on student's solutions to exercises etc.
b. When a student actively participates in the TL Process, then and only then
does true learning happen. It is for the students to learn and put in the effort
to learn. Indeed, whether the students work individually, with the teacher, or
in groups, it is essential to make the student active. This is where the
approach of `Learning by doing' is so effective. A student tries to do, fails to
do and then learns to do. While trying, the student is active. When failure
occurs then the worst situation arises as inactivity sets in. This is where (a)
the teacher helps by leading to an atmosphere of learning being created and
(b) encourages finding knowledge sources.
c. The attention span of any audience is about 15 minutes. The student becomes
passive and goes into mental hibernation. It is necessary to bring the student
back to class. This can be done by setting a small question or exercise,
related to the material covered in the last 15 minutes. Students immediately
wake up to `do' the task. This gives the student an insight into other possible
solutions, how to evaluate solutions correctly, and also make the teacher
aware of the extent of the learning that has occurred.
d. To increase student-teacher interaction, we use electronic media. Complete
lecture-wise notes, Assignments and Tutorial sheets are prepared at the start
of semester by Faculty. The HOD or his/her representative (Sr. Professor)
shall review the quality of lecture notes, assignments and tutorials. Collection
of above mentioned items are to be kept in course file.
e. Teachers should make sure that classes, tutorials and laboratories are not left
unattended. Timely delivery of the lecture, tutorial and practicals should be
ensured.. No class should be left early.
f. Each Faculty has to upload the Lesson Plan, Question Bank, Assignment and
Tutorial Schedule and Power Point Presentation on internet at his/her domain
name. Faculty must ensure that solution of tutorials should be uploaded after
its commencing in class. Similarly, all dates of issuing of assignment,
submission date and examination dates are to be kept on intranet.
g. Mark the attendance in the register and fill absentee report daily and submit it
at designated place (HOD/Dean/Director's office).
Procedure for Uploading Course Material on Intranet
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The faculty members are required to upload all teaching-learning material on intranet in
approximate area designated for this purpose (Please contact HOD for details of these
areas). Teaching-learning material includes all transparencies or PPT or computer based
techniques, tutorial worksheets, laboratory worksheets, assignments & projects. Normally
this uploading should be done at least one week before the material is taken up for
teaching and latest by one week after the material is taught.
Quality Assessment of Course Material
Quality Assessment of course material is important, as ALSJ believes in quality
management. Assessment of course material will be done by Sr. Professors/Course
Coordinator. This assessment is meant purely for quality improvements and better
teaching. All teachers are expected to maintain the Course File and get teaching material
ready before the 1st Sessional Examination of the Semester. Chief Coordinator with
HOD will announce the schedule of reviewing the course material before Ist Sessional
Examination.
8.A. 1 Teaching methodology
All the faculty members will use interactive audiovisual teaching aids such as LCD, OHP
apart from conventional chalk and board.
Each of the class will be divided into several groups consisting of 5-6 students. The
distribution of students will be done in such a way that the group will consist of good –
average and below average students. Each group will have a group leader. These groups
will be active and will participate in guest lectures and presentation and other such
academic activities.
8.A.2 Guest Lectures/Visiting Faculty
The teaching / learning will involve a good portion of guest lecture. Presentations /
lectures are conducted by inviting eminent personalities from industry/academics to boost
their skills.
Wherever full time teaching faculty is not appointed, the subjects may be taught by
Visiting Faculty. While appointing Visiting Faculty, their specialization and experience
should be taken into account. Also remuneration for the same may be fixed based on the
experience and expertise of the Visiting faculty.
8.A.3 Seminars
Student shall be asked to give seminars on latest happenings and developments in the
relevant field. Each student shall present at least one seminar in a semester. During
seminars, each student is given 15 minutes for presentations followed by 5 minutes for
interaction.
8.A.4 Student Assignments
Students shall be given assignments as an additional feature in those syllabus-based
topics under remedial measures taken to help students.
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8.A.5 Communication Skills & Personality Development
The college should conduct regular Group discussions, mock interviews, workshops and
simulations to improve student skills. The college should enter into MOUs with
organizations to improve personality development of the students. The sessions should
be conducted by professional trained personnel.
8.A.6 Project Work
Each student will be doing projects in his/her third-year final year semester as a part of
their syllabus in some of the courses as required. For each project, one internal examiner
will be guiding the student from the college and the same will be evaluated as per
University of Mumbai requirements.
8.A.7 Industrial Tours & Educational Tours
The college will organize industrial and educational tours for students in the final year.
The industrial visit is completely financed by students.
8.A.8 Student Counseling /Mentoring
The faculty shall counsel students at regular intervals. Each faculty member will be
attached to a group of students. The faculty maintains the academic records/remedial
measures taken if any, as well as the counseling process records of his/her group of
students. Progress of the students is monitored. The faculty should try to motivate the
students continuously and guide them to achieve their targets.
Maintaining the Teacher‟s Diary on a daily basis and getting it verified by the respective
Coordinator/Head and the Chief Coordinator should be a regular process.
8. B: Laboratory Management Procedures
State of art computer laboratories are provided. Each faculty will handle 30 students in
each laboratory. Faculty is assisted by the laboratory programmers/laboratory assistants.
8.B.1 Laboratory Methodology
The faculty prepares manuals for each subject / laboratory which is followed strictly.
8.B.2 Laboratory administrative mechanism
Each laboratory is maintained by laboratory -in-charge and laboratory -assistant. The
assistants have to maintain registers like login register, service log register, stock
register, issue register, and any other register as required. The stock verification will be
carried out at the end of each academic year by the faculty deputed by the Principal.
8.B.3 Attendance
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It is mandatory for all the students to attend their laboratory sessions. Students should
follow the dress code and rules to attend the laboratory sessions. Laboratory records
should be submitted in the next laboratory session. The students shall sign in the login
register whenever they enter the laboratory.
8.B.4 Day-to-Day Lab Evaluation Process
It is mandatory for all the faculty members to evaluate the student performance in each
laboratory. The evaluation process is given in the laboratory lab attendance register.
8.B.5 Laboratory Management
All the computer laboratories are provided with UPS. In computer laboratory the server
shall have a minimum of two-hour battery backup and all the nodes having a minimum of
half an hour back-up capability.
8.C Library Management
Special emphasis is laid on the library management procedures and developing the library
with world class literature and competent enough to match the premier educational
institutions. Library will be taken-up as a strategic instrument to leverage learning and
knowledge-oriented culture in the college. The library will have all the possible literature
that can create highly competent and committed engineers.
8.C.1 Sufficiency of Number of Text Books
The college has sufficient number of text books so as to serve the basic needs of the
students, which should be upgraded from time to time so as to serve the requirements
8.C.2 Focus on reference and general books
The library focuses on having large number of reference and general books.
The reference section will consist of
i. Advanced titles on various subjects that are needed towards the curriculum.
ii. Titles which are suited for technical/competitive examinations.
iii. Titles which will usher research orientation among students.
iv. Hand Books and manuals.
The general books section shall consist of
i. Biographies of famous scientists, technocrats, and entrepreneurs.
ii. Books on business stories, company profiles.
iii. Books on communication skills, presentation skills, personality development.
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iv. English literature books essentially focusing on imbibing a soft, cultured
orientation among students.
v. Popular and general reading.
8.C.3 Journals & Periodicals
The Library contributes to a minimum of 6 national and 6 international journals for each
department in case of Commerce & management, 3 national and 1 international journals
in case of.
8.C.4 Periodicals
i. To have periodicals such as the week, India Today, Associate Professors digest,
Discover India, Business Today, Business World.
ii. Subject oriented periodicals like Harvard Business Review, HRM Review, Data
Quest, Computers Today, and Network Computing, Electronics today, IIM
periodicals, IEEE Periodicals, IT Com.
iii. Competitive Examination oriented periodicals like competition success review,
competition master, employment news, Chronicle Review.
iv. Added with back volumes of Journals and periodicals.
8.C.5 News Papers
College subscribes to leading newspapers such as, Times of India, Economic Times,
Loksatta, Udayavani, Karnataka Malla, The Hindu, Hindustan Times, Maharashtra Times
8.C.6 CD Library
The library needs to have a good collection of digital text books, ELT CD ROM‟s, Slide
presentations, Lectures, Profiles, Training Programmes, Tutorials and Software tools.
8.C.7 Digital Library
A State of Art digital library needs to be established with good number of digital books &
articles in various formats.
8.C.8 Competitive Examination Section
The college library should have a competitive examination section with all the study
material for CA/CS/ICWA / Civil services or any such other examination.
8.C.9 Computerized Library
The college has a computerized library management system which includes book and
Journals search, checkout and check-in, retrieval through Library Automation system.
8.C.10 Display System
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Library follows a good display system of new arrivals, notifications, or any other
information to be shared with the students and staff.
8.C.11 Suggestions
Faculty/Students can suggest book titles or journals through Online Public Access
Catalogue System or through a letter to Librarian.
8.C.12 Library Register Maintenance
Library should have student log book, staff log book to understand the frequency of
usage of library. Apart from this, the library shall maintain accession register, stock
register; purchase register, magazine and journal entry register, library issue register.
8.C.13 Library Utilization Report
The library should conduct regular library auditing on student and staff usage of books,
journals and magazines and prepares an annual library utilization report.
8.C.14 Ambience
An excellent ambience is created in the library consisting of display stands and boards,
newspaper stands, magazine rack, new arrival rack, etc. along with reprographic
facilities.
Chapter 9: Faculty related procedures ( Refer to Operations Manual- HR
Management )
i. Categorization & eligibility procedures
ii. Recruitment procedures
iii. Compliance requirements of the employee at the time of joining
iv. Induction Procedures
v. Duties and responsibilities
vi. Teaching and Research related activities
vii. Responsibility allocation procedures
viii. Contact hours
ix. Pay fixation procedures
x. Performance appraisal procedures
xi. Training procedures
xii. Faculty development Procedures
xiii. Grievance redressal
xiv. College meeting procedures
xv. College timings & holiday procedures
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xvi. Leave procedures
xvii. Allowance accrual procedures
xviii. Conduct & Disciplinary procedures
xix. Resignation procedures
NOTE:
General Norms for Experience
i. The teaching experience in the degree colleges, post-graduation in the relevant
subject only will be considered.
ii. Teaching experience in schools, junior colleges and private coaching centers,
training centers will not be considered.
9.1 Recruitment Procedure
Staff is recruited as per University/UGC guidelines(For teaching) and as per Staffing
pattern(For non-teaching)
All the fresh appointees are introduced through a one-day induction programme which
consists of
i. Creating awareness about the culture, norms, standards and expectations of
ALSJC.
ii. To make the new appointee acquainted with the existing faculty of ALSJC and in
particular with the respective department.
iii. Facilitating the individual conversant with the syllabi, scheduling of sessions and
other related matters.
9.2 Duties and responsibilities of the faculty members:
i. Comply with college guidelines.
ii. Be on time to the institution and be present during all working hours.
iii. Be present in front of the class room at least 5 minutes before the commencement
of class and engage the whole session.
iv. Follow college and departmental policies and procedures. The faculties are
required to prepare teaching schedule and lecture notes in tune with the academic
calendar.
v. Be courteous towards fellow faculty members, other staff, students and visitors.
vi. Maintain pleasant working environment which fosters collegiality and teamwork.
vii. Be at work place when required. This includes the vacation period or holidays
whenever his/her presence is required.
viii. No leave will be availed without prior approval; leave will be sanctioned only
after adjustment of class work and other responsibilities.
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ix. Maintain the confidentiality of the information.
x. 10.The management has the right to terminate the services of the employee or the
employee can leave ALSJC with one month‟s notice or one month‟s salary in lieu
thereof during probation period and three months in case of permanent employee
9.3 Teaching and Research Related Activities
i. The faculty members should continuously strive to achieve good feedback from
the students and colleagues.
ii. Adopt effective teaching methodologies.
iii. Present extension lectures / invited lectures outside the ALSJC and especially in
reputed educational and technical institutions.
iv. Writing Text Books with reputed national and international publications.
v. Receive grants for teaching and research, lab equipment, and development of
laboratory experiments and design projects.
vi. Writing original supplementary notes / reading material, manuals, etc.
vii. Advice and guide students in their learning process.
viii. Publish articles in recognized technical journals or proceedings of conferences in
national and international conferences.
ix. Involve in research activities.
x. Guide undergraduate and graduate projects and supervise Ph.D. programme.
xi. Attend workshops, , national and international companies / institutions.
xii. Participate in consultancy and advisory services to companies / institutions.
xiii. Edit professional journals, technical monographs and proceedings of conferences.
9.4 Responsibility Allocation Procedures
Work load of a teacher should not be less than 40 hours a week, of which teaching
contact hours should be as follow (As per UGC/University Directives)
S.No
Activity Hours per week
Professors/HOD Assoc.
Professors
Asst. Professors
Contact Hours
(Instruction)
8 16 20
Preparation,
Assessment,
Evaluation
6 10 10
Administration,
Research,
Guidance and
Counseling
Developmental
26 14 10
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Activities etc.
Total 40 40 40
The faculty should put in 40 hours of effective work per week. Teachers shall be present
in the institution during the working hours unless engaged in official work outside.
9.5 Contact Hours
The teaching is reckoned in terms of contact hours. The contact hours are sum of lecture,
tutorial and practical hours.
9.6 Pay Fixation Procedures (As per HR Policy)
The basic compensation at ASLJC includes fixed pay, Incentive pay and all other pay
benefits. The following are the details:
9.7 Fixed Pay (As per HR Policy)
9.8 Incentive Pay (As per HR Policy)
9.9 Fixed Pay Scales: (As per HR Policy)
1. Professor : 37400-67000+AGP 10000
2. Associate Professor : 15600-39100+AGP 8000
3. Assistant Professor : 15600-39100+AGP 6000
Note: 50% of DA is merged with basic pay and D.A., H.R.A and C.C.A. will be
calculated on merged pay. DA, HRA and CCA will be paid as per Government Norms.
9.10 Design of the Salary structure & Allowance (As per HR Policy)
9.11 Seminar Grant
i. There is a provision for grant of an amount for attending the seminar once
in a year in case of faculty who has put in six months of service. In case of
the faculty leaving the institution within three months after attending the
seminar the amount granted for the seminar has to be returned by the
faculty.
ii. The sanction for seminar grant could be obtained by applying in a
prescribed format. Immediately on return, the employee should submit a
detailed report of the proceedings of the seminar and the particulars of
expenditure to the Director through proper channel.
9.12 Medi-claim
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A group Medi-claim policy will come into effect for the staff who have put in a minimum
service of six months in the organization.
9.13 Performance Appraisal Procedure
A Performance Appraisal scheme may be instituted. In this scheme, the performance of
the faculty will be analyzed through a feedback from the students, colleagues, seniors,
the HOD and the Principal. The faculty is also entitled for a self-appraisal. For this
purpose, there are two formats namely student feedback and self-appraisal.
9.14 Training Procedures
Training needs of the faculty are continuously assed by HODs. The consolidated list is
sent to the placement cell through the Principal. Based on this , placement officer
organizes the training program in consultation with the Principal. This is organized
during winter and summer vacation and also the staff are deputed to attend various
program conducted by other reputed Institutions. The identified training areas in
general are
i. Presentation & Communication Skills
ii. Teaching Methodology
iii. R & D Procedures
iv. Personality Development Programme
v. Continuing Education
9.15 Meeting Procedures
The following meetings are conducted at regular intervals under the chairmanship of
the Principal.
a. Meeting with Heads of Departments
Meeting with Heads of Departments is conducted once in a week to brief them about
the latest developments in the college and also to get feedback from them regarding
fulfillment of various targets set including the academic schedule. Minutes of the
meeting shall be recorded and circulated among all the HOD’s. Emergency meetings are
organized whenever required.
b. Intra Departmental Meeting
Each department conducts meetings once in a week and maintains the minutes of the
meeting. These meetings are conducted to monitor and take corrective action for
effective functioning of the department.
c. Faculty Meeting
Total faculty meeting is conducted once in two months. The agenda of the meeting is
circulated among the faculty in advance to enable the participants to come prepared for
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a fruit full discussion without loss of time. The minutes of the meeting are recorded and
circulated immediately after the meeting. Emergency meeting could be called for
whenever required.
d. Coordinators Meeting
The coordinators of various committees will meet once in a fortnight and discuss the
progress of various targets set by themselves and record the minutes of the meeting.
9.16 Report on Meetings
A brief and consolidated report of the meetings is kept as record.
9.17 Timings
All the faculty members are expected to be present in the college at least 10 minutes
before the actual timing of the college and stay till 6hours and 40 minutes are
completed. A staff member can leave early or come late with prior permission of the
Principal. This facility can be availed thrice in a month and the permission cannot exceed
duration of one hour at a time.
9.18 Holidays
The college observes all the holidays for the calendar year as per the
University/Government GR
9.19 Vacation
The faculty who have completed one year of service can avail summer vacation/ Diwali
vacation as per University GR. Others can avail proportionately. Vacation is sanctioned
by the Principal subject to University approvals.
9.20 Norms for Utilizing Leaves (As per HR Policy)
Leave calculations are done on the basis of calendar year for Non-Teaching and
Academic year for the Teaching faculties.
i. Leave cannot be claimed as a matter of right. On exigencies of work the leaves so
sanctioned can be either revoked or cancelled.
ii. A Leave account shall be maintained for each employee in an appropriate form.
3. The staff can not avail more than three days of leave at a time. A special
permission from the Director is required to avail leave for more than three days.
iii. The intervening holidays will be considered as leave except the weekly holidays
i.e. Sundays and second Saturdays.
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iv. Leave is not permitted during peak period of the college, decided by the
Principal.
v. The un-utilized casual leaves will lapse by end of the year and cannot be carried
forward.
vi. Principal is sanctioning authority for all the staff and Secretary to the Principal.
vii. The days of work put in by the faculty on non-working days will be treated as
additional leaves (CCL) to their credit which has to be availed within six months.
viii. The period of deputation of the Employees will be treated as ‘On Duty’.
9.21 Categories of Leaves (As per Operation Manual)
The following categories of leaves are available for the faculty members.
a. Casual Leaves
i. All employees of the College are entitled for 15 days of casual leave in a
calendar year or proportionate to the period of the service during the
year as per University VC Directives.
ii. Facility of half day casual leaves is available.
iii. Casual leave can be availed with prior permission subject to work
adjustment at the college.
b. Half Pay Leaves
Half pay leave may be granted to an employee who has completed three years of
service to an extent of 10 days in a calendar year on conformed medical
grounds.
c. Maternity Leave
The confirmed female staff members are eligible for maternity leave for a period
of three months leave with half pay twice in total period of service. Employees
availing this facility should sign a bond to serve the institute at least for duration
of two years.
d. Marriage Leave
Staff who have put in a minimum of one year of service are eligible for a special
leave of 15 days in case of his/her marriage.
e. Leave due to bereavement in family
On sudden expiry of an employee’s kith and kin, three days of special leave is
permitted for permanent faculty.
f. Study Leave
The Institution encourages qualification improvement of the faculty. To this end
the college grants study leave for its permanent employees with half pay for that
period. The decision of the management is final and will be considered on the
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merits. The maximum number of faculty deputed is restricted to one member per
department per year subject to:
i. The faculty put in three years of service in the organization. The period of study
leave should be for a period of two years for M.Tech. / M.E. / M.Phil. programme
and three years for Ph.D.
ii. The faculty concerned should execute a bond to the effect that he/ she shall
serve the institution for double the period of study leave availed or refund
double the amount in case of his/her decision to leave the organization earlier
than the stipulated period. Any extension of such leave shall be on leave without
pay.
iii. Management is the sanctioning authority for study leave on the
recommendations of the Principal and the Head of the Department concerned.
9.22 Lean on employment
In case the employee so chooses to be away from duties for a period of one year or
less lean on employment will be considered on the merits of the case. This facility
can be availed by the employee who has put in 5 years or more continuous service in
the Institution. During such leave, he/she shall not be entitled for any pay or
allowances.
9.23 Reprisal
Leave taken / availed against the normal procedure is considered as unauthorized
absence and attract disciplinary action.
9.24 Travel Allowance
Staff on official duty can avail TA as per the following guidelines.
i. The employee can receive an appropriate amount as travel advance on
filling up the prescribed form for the purpose.
ii. In case of travel by bus, the actual fare will be reimbursed on production
of proof.
iii. In case of travel by train, the actual expenditure incurred will be
reimbursed subject to a maximum of II AC for Professors and III AC for
Associate Professors & Assistant Professors.
iv. If there is no bus/train transportation facility, a taxi can be hired on
authorization by the Director.
v. Local Transportation Allowance will be paid a maximum of Rs. 150 per
day.
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vi. The employee on return from temporary duty should submit all the bills
concerning the expenditure within two days.
9.25 Daily Allowance
Staff on official duty can avail DA as per the following guidelines.
S.No. Category A Grade City B Grade City 1. Professors Rs.750 Rs.500 2. Associate
Professors Rs.450 Rs.300 3. Assistant Professors Rs.400 Rs.250
For the purpose of claiming D.A., the absence of the employee from the headquarters
is reckoned i.e., the time between the officer’s departure and arrival from and to the
head will be taken into account. For period less than 24 hours of absence DA is
admissible as per the following rates: Absence Less than 6 Hours No D.A.
Absence more than 6 hours, but less than 12 hours Half D.A.
Absence more than 12 hours Full D.A.
9.26: Faculty Development
Induction of high quality faculty in technical institutions is essential to sustain and
enhance excellence of technical education. The following are essential for high quality
faculty development.
i. Recruit potentially bright and qualified faculty.
ii. Faculty should keep pace with the cutting-edge technology.
iii. Faculty should be encouraged to publish papers in good journals and
participate in National and International Conferences.
iv. Management should have a plan to send 10 to 15% of their faculty for higher
studies to reputed institutions periodically if necessary so that all faculties
should ultimately hold a Ph.D. degree.
v. Post-doctoral experience should be encouraged.
vi. Capsule courses by reputed faculty in weak areas must be arranged.
vii. Seminars by distinguished experts from Industry and Academia must be
arranged periodically.
viii. Each faculty must deliver a seminar at least once in each semester in his area of
specialization.
ix. Improved utilization of institutional resources.
x. Designing and developing learning resources.
xi. Up gradation of competence in knowledge and skills in specified area(s) for
better teaching at UG/PG levels.
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xii. Undertaking research for creation of new knowledge resources and new
technologies and undertaking consultancy projects for industry and community.
xiii. Peer review and feedback from students.
xiv. Procurement of learning resources such as video films, multimedia and CAI
packages.
xv. Building up infrastructure and resources for research.
xvi. Teachers should
xvii. Incentives to teachers for participating in continuing education programs,
consulting services, services to community and economy.
xviii. Establish a system to recognize merit and outstanding performance of teacher.
xix. Offer service package that would attract and retain good quality teachers.
9.27 Resignation Procedures
A resigned should follow the underlined procedure.
1. No faculty will submit resignation in the middle of the academic year. They should
give one-month notice or refund one month pay in lieu thereof to resign from the
Institute that too only at the end of academic year.
2. The letter of resignation has to be forwarded through proper channel.
3. During the notice period no leaves will be sanctioned. If he/she is absent from the
duties during the notice period, the notice period is extended.
4. The faculty should submit a No-Due Certificate in the appropriate proforma.
5. The college issues a “relieving letter” along with “service certificate” and returns the
certificates and documents pertaining to the faculty.
Chapter 10: Assessment & Accreditation
Education plays a vital role in the development of any nation. Therefore, there is a
premium on both quantity (increased access) and quality (relevance and excellence of
academic programmes offered) of higher education. The NAAC has been set up to
facilitate the volunteering institutions to assess their performance vis-a-vis set
parameters through introspection and a process that provides space for participation of
the institution
Benefits of Accreditation
Institution to know its strengths, weaknesses, and opportunities through an informed
review process
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Identification of internal areas of planning and resource allocation
Collegiality on the campus
Funding agencies look for objective data for performance funding
Institutions to initiate innovative and modern methods of pedagogy
New sense of direction and identity for institutions
The society look for reliable information on quality education offered
Employers look for reliable information on the quality of education offered to the
prospective recruits
Intra and inter-institutional interactions
Eligibility criteria
Higher Education Institutions (HEIs), with a record of at least two batches of students
graduated, or been in existence for six years, whichever is earlier, are eligible to apply for the
process of Assessment and Accreditation (A&A) of NAAC, and fulfil the other conditions or
are covered by the other provisions, if any, mentioned below
Autonomous colleges /Constituent Colleges / Affiliated Colleges (affiliated to
universities recognised by UGC as an affiliating University)
Provided the Colleges are affiliated to a University recognised by UGC for the purposes
of affiliation. Constituent colleges of a Private and Deemed- to be Universities are
considered as the constituent units of the University and thus will not be considered for
A&A independently. Such constituent colleges need to come along with the University
Provided the colleges / institutions not affiliated to a University are offering programmes
recognized by Statutory Professional Regulatory Councils and have been recognised by
Association of Indian Universities(AIU) or other such Government agencies concerned,
as equivalent to a degree programme of a University
Note
The NAAC accreditation does not cover distance education units of HEIs and offshore
campuses.
All the institutions intending to apply for Assessment and Accreditation by NAAC need
to mandatorily upload the information on All India Survey on Higher Education (AISHE)
portal. AISHE code (reference number) is one of the requirements for Registration.
Units of assessment
NAAC's instrument is developed to assess and grade institutions of higher education
through a three-step-process and make the outcome as objective as possible. Though the
methodology and the broad framework of the instrument is similar, there is a slight
difference in the focus of the instrument depending on the unit of Accreditation, i.e.,
Affiliated / Constituent colleges / Autonomous colleges / Universities / Health Science /
Teacher / Physical Education.
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Institutional Accreditation
University: University Central Governance Structure along with all the Under Graduate
and Post Graduate Departments.
College: Any College - affiliated, constituent or autonomous with all its departments of
studies.
Process
Criteria & weightages
NAAC has identified a set of seven criteria to serve as the basis of its assessment
procedures. NAAC has categorized the Higher Educational Institutions into three major
types (University, Autonomous College, and Affiliated/Constituent College) and assigned
different weightages to these criteria under different key aspects based on the functioning
and organizational focus of the three types of HEIs.
The criterion-wise differential weightages for the three types of HEIs are:
Curricular Aspects 150 (U) 150 (Au) 100 (Aff)
Teaching-learning & Evaluation 200 (U) 300 (Au) 350 (Aff)
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Research, Innovations & Extension 250 (U) 150 (Au) 120 (Aff
Infrastructure & Learning Resources 100 (U) 100 (Au) 100 (Aff)
Student Support & Progression 100 (U) 100 (Au) 130 (Aff)
Governance, Leadership & Management 100 (U) 100 (Au) 100 (Aff)
Institutional Values & Best Practices 100 (U) 100 (Au) 100 (Aff)
Key Indicators Under each Criterion a few Key Indicators are identified. These Key Indicators (KIs) are
further delineated as Metrics which actually elicit responses from the HEIs.
Grading
Institutions are graded for each Key Aspect under four categories, viz. A, B, C and D,
denoting Very good, Good, Satisfactory and Unsatisfactory levels respectively. The
summated score for all the Key Aspects under a Criterion is then calculated with the
appropriate weightage applied to it and the GPA is worked out for the Criterion. The
Cumulative GPA (CGPA), which gives the final Assessment Outcome, is then calculated
from the seven GPAs pertaining to the seven criteria, after applying the prescribed
weightage to each Criterion.
Advantages of CGPA Letter grades converted to Numerical Grade Points (overall score in Cumulative Grade
Point Average)
Qualitative measurements converted to grade points
Wider scope for normalizing the scores
Extreme biases (if any) could be minimized
A one point difference between two letter grades, with 50 or 100 points assigned between
two successive letter grades results in appreciable finetuning of the process
Relative evaluation would be more exact, due to a reduction in variations and standard
deviations
Inter-Peer Team variations are substantially reduced
With scare scope for adjustment at any stage, the peer team judgment would be more
accurate
Grievance redressal/ Reassessment
The NAAC views the process of assessment and accreditation as an exercise in
partnership, done jointly by the NAAC and the institution being assessed. Every stage of
the process is marked by transparency. The institution is consulted at various stages of
the process – eliminating conflict of interest with the peers, planning the visit schedule,
sharing the draft peer team report before the team leaves the campus etc. In spite of this
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participatory approach, there may be institutions that might have grievances to be
addressed. Therefore, to provide a review mechanism for institutions who are aggrieved
about the process or its outcome or any other issues related thereof, the NAAC has
evolved Grievance Redressal Guidelines.
On announcement of the A&A outcome, the institution not satisfied with the
accreditation status may submit:
1. The letter of intent for appeal along with a request to provide the criterion wise scores so
as to reach NAAC within 30 days from the receipt of the letter intimating the
accreditation status from NAAC.
2. The application for Appeal in the format prescribed by NAAC (refer Grievance Redressal
Guidelines) should reach NAAC within 30 days from the date of receipt of the criterion
wise scores from NAAC. The application for appeal should be submitted along with the
requisite non-refundable fee of Rs. 1,00,000/- plus service tax (GST @ 18%).
No correspondence (including phone calls) will be entertained on the matter till the
appeal is disposed of by the "Appeals Committee/EC of NAAC. An Appeals Committee
constituted for the purpose will consider the appeal and make recommendations to the
Executive Committee (EC). The decision of the EC shall be binding on the institution.
Scope of Appeals Committee Extended
The Executive Committee (EC) reiterated during 53rd meeting on September, 4th 2010,
that Appeals Committee is meant to consider not only the appeals from the Institutions
but also to consider cases referred to it by the EC, in case of any deviation from the
process of Assessment and Accreditation, violations, complaints, etc.
Institutions, which would like to make an improvement in the accredited status, may
volunteer for Re-assessment, after completing at least one year but not after the
completion of three years. The manual to be followed for re-assessment is the same as
that for the Assessment and Accreditation. However, the institution shall make specific
responses based on the recommendations made by the peer team in the first assessment
and accreditation report, as well as the specific quality improvements made by the
institution. The fee structure would be the same as that for Assessment and Accreditation.
Cycles of accreditation
Institutions, which would like to make an improvement in the accredited status, may
volunteer for Re-assessment, after completing at least one year but not after the
completion of three years. The manual to be followed for re-assessment is the same as
that for the Assessment and Accreditation. However, the institution shall make specific
responses based on the recommendations made by the peer team in the first assessment
and accreditation report, as well as the specific quality improvements made by the
institution. The fee structure would be the same as that for Assessment and Accreditation.
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When an institution undergoes the accreditation process for the first time it is referred to
as Cycle 1 and the consecutive five year periods as Cycles 2, 3, etc.
For Cycle 1, please refer Process of accreditation
For Cycles 2, 3, etc. the following are essential:
IQAC to be functional
Timely submission of AQARs annually
Institutions to submit IIQA, six months before the expiry of the accreditation status
Other steps remain the same as first cycle
Assessment outcome
The final result of the Assessment and Accreditation exercise will be an ICT based score,
which is a combination of evaluation of qualitative and quantitative metrics. This will be
compiled as a document comprising three parts.
1. Peer Team Report Section 1: Gives the General Information of the institution and its context.
Section 2: Gives Criterion wise analysis based on peer evaluation of qualitative
indicators. Instead of reporting with bullet points, this will be a qualitative, descriptive
assessment report based on the Peer Team‟s critical analysis presenting strengths and
weaknesses of HEI under each Criterion
Section 3: Presents an Overall Analysis which includes Institutional Strengths,
Weaknesses, Opportunities and Challenges.
Section 4: Records Recommendations for Quality Enhancement of the Institution
(not more than 10 major ones).
2. Graphical representation based on Quantitative Metrics (QnM)
This part will be a System Generated Quality Profile of the HEI based on statistical
analysis of quantitative indicators in the NAAC‟s QIF (quality indicator framework).
Graphical presentation of institutional features would be reflected through synthesis of
quantifiable indicators.
3. Institutional Grade Sheet
Contains the Institutional Grade Sheet which is based on qualitative indicators,
quantitative indicators and student satisfaction survey using existing calculation methods
but it will be generated by a software.
The above three parts will together form “NAAC Accreditation Outcome” document. It is
mandatory for the HEIs to display it on their institutional website apart from NAAC
hosting it on its website.
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Range of institutional
Cumulative Grade Point Average (CGPA) Letter Grade Status
3.51 - 4.00 A++ Accredited
3.26 - 3.50 A+ Accredited
3.01 - 3.25 A Accredited
2.76 - 3.00 B++ Accredited
2.51 - 2.75 B+ Accredited
2.01 - 2.50 B Accredited
1.51 - 2.00 C Accredited
<= 1.50 D Not accredited
With Effect From July 2017
Chapter 11 : Conduct rules (This is a part of existing HR manual
and will became part of operation manual.)(For faculties)
Every faculty shall be governed by these rules and is liable for all consequences in the event
of any breach of rules.
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i. No faculty shall engage in strike or similar activities such as absence from work or
neglect of duties etc.
ii. Maintain integrity, devotion to the duties, honesty and impartiality in official dealings,
be courteous and polite, and be loyal to the institute and management.
iii. Be on time to the institution and be present during all working hours. No leave will be
availed without prior approval unless in case of sickness/emergency; leave will be
sanctioned only after adjustment of class work and other responsibilities. Even during
leave or vacation, no faculty shall leave headquarters without the prior permission of the
competent authority.
iv. No faculty can be a member of any political party and participate in political activities.
v. No faculty shall divulge any information or make any statement, in writing or
publishing via any media.
vi. No faculty can engage directly or indirectly in any trade, private tuition or undertake
outside employment.
vii. Any faculty involved in legal proceedings of a court should keep the institution
informed about the facts.
viii. Any aggrieved faculty should seek redressal through the grievance procedure of the
institute.
Disciplinary Action
A. All employees are liable for disciplinary action for disobedience, misconduct and
dereliction/negligence of duty. However, such disciplinary action shall be taken after
establishing the grounds on which the disciplinary action is initiated and after a
reasonable opportunity has been provided to the employee to defend himself/herself.
B. After establishing the misconduct of the employee one or many of the following
disciplinary actions will be initiated.
a. Issue of a Memo
b. Withholding increments/promotion
c. Recovery from his salary whole or part of any pecuniary loss caused to the
college due to negligence of duty or breach of orders/rules.
d. Suspension
e. Removal from service
C. If the competent authority feels it necessary to constitute an enquiry as a part of the
procedure for taking disciplinary action, the enquiry committee shall consist of three
members – HOD and two senior faculty members from other departments.
D. An employee can appeal to the management/governing body against any punishment
imposed upon him/her by the competent authority.
E. Terminated Staff member will not be reappointed under any circumstances.
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CHAPTER 12: General information and rules & regulations of
ALSJ College (For students )
(All these rules/instructions are included in College prospectus and hence brief of
prospectus shall be covered in academic manual and details will be included in
Prospectus)
The Institution attaches utmost importance to discipline and character building. Therefore, the rules mentioned below must be followed by the students:
a. Students shall not be allowed to enter the college premises without showing the valid Identity Card. They should wear the Identity Card around their neck as long as they are in the college premises.
b. Students shall attend all classes, tutorials ,seminars, practicals and college examinations according to the time-table. Students remaining absent shall submit leave note signed by their parents/guardian stating reasons for their absenteeism. Absenteeism over three days should be immediately brought to the notice of the Principal.
c. Students must produce/present identity cards for inspection or verification when demanded by any college staff. Refusal to produce I-card for inspection amounts to indiscipline and will be punishable.
d. Students shall be in their classes in time. Late comers may not be allowed to enter the class.
e. Students shall not bring with them unauthorized persons into the college
premises.
f. Students shall take proper care of all college property. Any damage done to the property of the college by disfiguring walls, rooms, windows and fitting or breaking the furniture and such things is a breach of discipline and will be punishable .As such damage done to the college property will have to be repaired by the concerned class student/s. The students shall not throw papers/wrappers/empty bottles or any other material which makes the premises dirty .Students shall take eatables inside the canteen only .
g. The Students should come formally dressed to the college and in the formal
uniform on specified days. h. Collecting funds for any purpose is strictly prohibited unless scrutinized and
permitted by the Principal. i. Associations/Organizations will be formed only with the prior permission of the
Principal. j. No meeting, demonstration party or picnic will be permitted without prior
permission from principal and undertaking from students.
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k. For inviting a person to preside / address/ participate in association / organization / visits etc. prior permission of the Principal is necessary.
l. Subjects/topics selected for debates/lectures/seminars etc., must have the written approval of the Principal.
m. Students are liable to be removed from the college for misconduct or any other serious breach of discipline.
n. Any grievance regarding academic matter should be first brought to the notice of the Head of Department or the Vice-Principal before meeting the Principal.
o. Smoking is strictly prohibited in the college premises. p. No Freshers party/Farewell party shall be allowed without prior permission of
the Principal(College authorities will not take up the responsibility for the functions held outside the college campus.)
q. Students will not be allowed to use mobile phones for the purpose of listening to music in the college or photography in college premises unless permitted by staff/authorities in writing. The student will be punished if found using mobile phone without permission .The punishment will be at the discretion of the Principal.
r. Matters not covered by the existing rules will be reset at the discretion of the Principal
______________________________________________________________________________
Disclaimer:
This Academic Manual of Operations includes policies and procedures, including
personnel policies and procedures that affect day-to-day operations of the college. No
part of the Manual constitutes an express or implied contract nor may any part of the
Manual be construed as terms or conditions of a contract with the college. Although
many policies and procedures contain mandatory phrases or terms, such as "shall" or
"will" or "must," the use of those or similar terms or phrases does not indicate any intent
that the policies or procedures constitute an express or implied contract or a contractual
term or condition.
While the statements contained in this Academic Manual of Operations include general
policies and procedures, it is impossible for policies and procedures to address every
specific circumstance. The Management of Higher Education Institutions reserves the
right to modify, discontinue or add policies and procedures as it deems appropriate at any
time and without notice. ____________________________________________________________________________________
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