cambridge university library 1 "dspace@cambridge" hkust, 9-10 december 2004...
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CAMBRIDGE UNIVERSITY LIBRARY
1"DSpace@Cambridge" HKUST, 9-10 December 2004
DSpace@Cambridge:an institutional repositoryfor Cambridge University
Peter MorganProject Director
DSpace@CambridgeCambridge University Library
<pbm2@cam.ac.uk>
CAMBRIDGE UNIVERSITY LIBRARY
2"DSpace@Cambridge" HKUST, 9-10 December 2004
Outline
Cambridge University and its Library DSpace@Cambridge
– project background– acquiring content– sample communities– what's next?– questions raised
CAMBRIDGE UNIVERSITY LIBRARY
3"DSpace@Cambridge" HKUST, 9-10 December 2004
Cambridge University and its Library
CAMBRIDGE UNIVERSITY LIBRARY
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Cambridge University Library
© Cambridge University Library
CAMBRIDGE UNIVERSITY LIBRARY
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Cambridge University Library1934
© Cambridge University Library
"Under D-construction"
(acknowledgement: University of Cambridge Newsletter)
CAMBRIDGE UNIVERSITY LIBRARY
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Cambridge University- profile
800th anniversary in 2004 ~16,500 students (11,500 u/g, 5,000 p/g) ~3,000 staff collegiate university – 31 colleges 23 faculties in 6 schools separate library and computing service
CAMBRIDGE UNIVERSITY LIBRARY
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Cambridge University- libraries
tripartite library system (~100 libraries)– Cambridge University Library– departmental libraries– college libraries
Cambridge University Library– legal deposit library – 5 buildings (main library + law, medicine,
physical sciences, biological sciences)– 8 million items
CAMBRIDGE UNIVERSITY LIBRARY
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Cambridge University Library- the policy context digital preservation research and practice
– CEDARS (CURL Exemplars in Digital ARchiveS)
scholarly communication– SPARC Europe– advocacy for self-archiving of research papers
library collections (born-digital, digitized) local archiving
– e-theses– University Archives
legal deposit of UK digital publications
CAMBRIDGE UNIVERSITY LIBRARY
9"DSpace@Cambridge" HKUST, 9-10 December 2004
"Digital information will never survive by accident"
(Neil Beagrie, British Library)
CAMBRIDGE UNIVERSITY LIBRARY
10"DSpace@Cambridge" HKUST, 9-10 December 2004
DSpace@Cambridge- project background
CAMBRIDGE UNIVERSITY LIBRARY
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DSpace@Cambridge - project outline 3-year project (to Dec 2005) funded by
Cambridge-MIT Institute collaboration between Cambridge (Library
+ Computing Service) and MIT Libraries project vision and goals
– establish institutional repository– develop functionality of DSpace platform
(digital preservation, learning management systems)
– create a business plan– collaborate with others
CAMBRIDGE UNIVERSITY LIBRARY
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Getting started
project plan– timetable, staffing, equipment, office
overheads)
project team technology base
– hardware– software installation & customizatoin
CAMBRIDGE UNIVERSITY LIBRARY
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Policy formulation
aims and objectives initial service definition management structure Library - Computing Service integration advisory structure communication process operational policy
CAMBRIDGE UNIVERSITY LIBRARY
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DSpace@Cambridge- acquiring content
CAMBRIDGE UNIVERSITY LIBRARY
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Potential material
scholarly papers (advocacy campaign) library collections (born-digital or digitized) learning materials (interactive, multimedia) research materials (texts, images, films,
etc.) e-theses datasets administrative records e-journals & e-books websites
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Attracting users and content Top-down
– heads of Schools (deans), senior administrators
Bottom-up– individual creators/owners of material
Formal– letters, press releases, articles, presentations
Informal– visits, word of mouth, surveys of websites
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Acquisition of content
'early adopters'– voluntary– formal and informal recruitment– political importance– enthusiasm – variety of subjects (science, humanities, arts)– variety of file formats– variety of types (research collections, teaching
material, texts, theses, records, scientific data)– safety net for materials under threat
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Assumptions
submitters provide their own metadata University Library reserves right to
validate, correct, or reject metadata copyright remains with the original owner repository is licensed to make copies for
dissemination and preservation default is always to "open access", but
restricted /closed access may be agreed
CAMBRIDGE UNIVERSITY LIBRARY
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DSpace@Cambridge- sample communities
CAMBRIDGE UNIVERSITY LIBRARY
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Early Adopter communities
COMMUNITY ITEMS TOTAL SIZE
Applied Economics 162 items (papers) 94 MB Cambridge Rock Art D/b 153 items (images) 8,553 MB Cambridge Univ Library 705 items (images) 81 MB CARET 7 items (video)
13,778 MB Chemistry 1,925 items (mixed) 51 MB DSpace@Cambridge 7 items (mixed) 82 MB Fitzwilliam Museum 1 item (paper)
1 MB Philosophy 5 items (interviews) 13 MB Social Anthropology 303 items (films) 28,692 MB
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DSpace@Cambridge- what's next?
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Business plan - outline
project funding ends Dec 2005 business plan will support sustainable
service consultants commissioned business plan must be relevant to
Cambridge methodology potentially useful elsewhere
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Business plan - fundamentals
the elements of our business plan include– vision and goals– service definition– market research– organizational structure – operations plan– cost model– revenue model– communications & PR– evaluation and ongoing market review
CAMBRIDGE UNIVERSITY LIBRARY
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Business plan components- market research
survey goals– confirm service
definition– test attitudes and
understanding– acquire
demographic data– size market – gauge marketing
channels
survey design and distribution issues – pilot version– target audience– distribution
methods– online v. hardcopy– timing– 250 responses
(>70 interested in using DSpace@Cambridge)
CAMBRIDGE UNIVERSITY LIBRARY
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Cost & revenue models
Cost models:– cost categories (especiallY staffing, hardware)– derived from service definition– range of options (minimal service full range
of features and services)
Revenue models– must reflect market research– identify local constraints (financial, political,
etc.)– think creatively - question conventional
wisdom
CAMBRIDGE UNIVERSITY LIBRARY
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Evaluation
within the institution– to monitor health of system– to demonstrate usage / justify initial investment– to support case for further investment and development– to establish benchmarks for future assessment– to demonstrate success (what IS "success"?)
beyond the institution– to compare progress with like and unlike communities– to identify community trends (successes, problems,
gaps)– to support case for collaboration at regional, national,
international levels– to establish benchmarks for future assessment
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DSpace@Cambridge- questions for consideration
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Policy considerations (1)
is Open Source affordable? submission criteria
– what should be submitted? – who decides (who determines 'value')?
voluntary or mandatory? who handles the submission? acceptable file formats? levels of access (open, restricted)? metadata standards (quality assurance)?
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Policy considerations (2)
IPR issues (management of rights & obligations)? institutional and/or subject repositories? institutional repository = single or multiple
systems? single or multiple installations within institution? short-term v. long-term ‘ownership’? responsibility for externally-owned items? who runs the repository (library? IT?) who pays?
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