canr sponsored project proposal process

byNancy Abbott

CANR Grants Development Office [GDO]

CANR Sponsored Project Proposal Process

1. Obtain the Request for Applications [RFA or RFP]2. Inform CANR grants office of your intent to

submit. Include RFA or link to it3. Download required sponsor forms or Guidelines

and Application Package if Grants.gov4. Prepare Budget and Budget Justification5. Write the proposal and complete sponsor forms6. Fill out and sign/date UConn forms7. Send everything to GDO for review

Steps in Preparing and Submitting a Sponsored Project Proposal

1. CANR GDO conducts preliminary review and works with PI to make any adjustments needed

Proposals are to be complete, correct, and ready for submission when sent to OSP

2. CANR GDO submits proposal to OSP3. Once proposal has been approved at OSP, GDO

contacts PI and emails approval pages4. PI either submits proposal [paper, email, or

sponsor-specific web submissions] or gives OK to GDO for OSP to submit [Grants.gov and federal agency submissions]

Review and Approval Process between CANR and OSP

OSP’s deadline is 5 business days in advance of the sponsor’s due date

At that time, the entire proposal should be complete and ready to submit, with the exception of the project narrative and bibliography, which may be in draft form Final narrative and references due by noon on due date

Proposals must be submitted to CANR GDO in time for initial review and correction phase to be complete by OSP’s deadline

Proposals not submitted on time are sent directly to OSP without review by GDO

Deadlines

Advice and consultation throughout proposal process

Budget preparationInterpretation of RFA instructions and guidelinesNegotiation/liaising with OSPPre-completion of standard information in

application packagesMaintaining library of forms, templates, and

instructions for UConn and many federal agencies

Standard Assistance Available from GDO

Completion of budget forms within grants.gov application package

Conversion of files to Adobe PDFsUploading of attachments into application

packagesResearch into potential funding opportunitiesAmount of assistance available is directly tied to

amount of time availableNo special assistance can be given to late

proposals

Possible Assistance Available from GDO

Internal Proposal Review Form (aka ‘routing sheet’) – completed and signed/dated through dept head level

Significant Financial Interest Review Form – completed and signed/dated by each UConn person named within proposal {PI, co-PIs, collaborators, program staff}

UConn Forms Required for All Proposals

By UConn: Subrecipient Consortium Statement – completed and

signed by subawardee PI and institutional authority – serves as Letter of Intent

Statement of Work – can be part of Letter of Support Budget Budget Justification

By Sponsor: All of the above, plus:

Biographical Sketch, Current and Pending Support form, and Conflict of Interest list from each Senior/Key Person

What’s Required When You Have a Subawardee

By UConn: Consortium Statement – completed and signed by PI and

Antje Harnisch [our AOR - Authorized Organizational Representative]

By USDA: Letter of Support from UConn PI Biographical Sketch, Current and Pending Support form,

and Conflict of Interest list from each Senior/Key Person

What’s Required When You Are a Subawardee to Another Institution

This is always GDO

Form will come back from OSP if these drop down boxes have not been completed

When you are a subawardee, this is the primary institutionand this is the

originating sponsor

Cost Share can either refer to required match or to voluntary committed effort for which no salary is requested

NOTE: All boxes must be checked either Yes or No

Indicates what % of indirects will be allocated between or among PI and co-PI(s). Mandatory for all proposals with co-PIs.

Dept Head signs here

Enter the % of time you have committed for which salary is not recovered in the budget

Multiply the % of time committed times your annual salary and then times the number of years in the project and enter

Multiply the salary amount times the fringe rate and enter