card 1 & 2
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7/29/2019 Card 1 & 2
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Working Smarter
Toolkit Card 2 Task Prioritisation
This simple tool was allegedly created by US PresidentDwight D. Elsenhower. Its a way of categorising work tasks by sorting .
them into an order of urgency and importance.
LMHS HMHS Average concentration span under perfect conditions is 18 minutes.
URGENT IMPORTANTHow are you taking this fact into your planning?
Not Important & URGENTNOT IMPORTANT & NOT URGENT
LMLS HMLS
Not Important IMPORTANT
Not Urgent Not Urgent URGENT & NOT IMPORTANT is
deceptive because it is busy and stressful
but often with short term tasks lacking any real significant purpose.
Seven key questions to ask if task prioritisation is a problem
1
2 What could I have done to avoid the situation I am in right now? Multi tasking
3 Who could help me and what do I need to do to get that help?
4
Finding Time
5 Can I multi task?
6 Is the working environment conducive to me making my deadlines?
7 Can I delegate any of my tasks or responsibilities in order to make a deadline?
Ask yourself - "If the working week was shortened by three hours and I still had
the same workload, what could I STOP DOING that wouldn't adversely affect my
results?" Identify those activities and eliminate them from your schedule. If they
involve other people then begin a dialogue about how to change things
A good technique if you can do it but watch for trends whereby you start
something, get stuck or bored, move on to something else and repeat the
process. A recipe for stress and missed deadlines.
What are the consequences of not completing a particular task (be objective). If
they are awkward but neglible then make a decision.
Have I matched my challenging tasks with my peak production periods
(metabolic see Card 2)?
Working Smarter
Toolkit Card 1 Task Prioritisation
is a non productive place to work full of
unfulfilling and mundane tasks.
URGENT
Elsenhower Box
IMPORTANT
Each quadrant has levels of motivation (M) and
stress (S) associated with it. This can be low
(L) or high (H). The pairing ofM & S will
influence behaviour
Getting the conditions right
Some of us have 'peaks' at which we are at out best - morning perhaps. Schedule
your most stressful or demanding tasks to periods in which you are most
motivated to complete them.
Displacement
Watch out for 'displacement activity' trends: this is where you continually find
other things to do in order to avoid tackling tasks which you do not want to do.
Many things will distract you during a day's work. It's important to consider the
following and deal with it:
Concentration
Metabolism
Temperature, background noise levels, tiredness, hunger, understanding of task,
interruptions, external stresses (personal issues), health, All adversely affect
concentration levels.
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