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CATALOGING MAINTENANCE CENTER(CMC)

https://www.illinoisheartland.org/?q=cmc

The Cataloging Maintenance Center (CMC) was created in 2001 under the auspices of the Illinois State Library to provide quality catalog records to libraries across the state.

The CMC was previously located in the Lewis and Clark Library System, the Lincoln Trail Libraries System, and the Prairie Area Library System. Since 2011, CMC has been administered by the Illinois Heartland Library System (IHLS).

BRIEF HISTORY

CMC STAFF

Vince Andrzejewskivandrzejewski@illinoisheartland.org

Cheri Schuler-Faustcfaust@illinoisheartland.org

Dr. Pamela Thomaspthomas@illinoisheartland.org

Ian Andersonianderson@illinoisheartland.org

EDWARDSVIILE OFFICE CHAMPAIGN OFFICE

SERVICES THE CMC PROVIDES

Original or copy cataloging of eligible collections owned by Illinois libraries that are system members

Cataloging training

Assistance with general cataloging questions, including questions on RDA

Consultation on metadata projects

Contribution of name authority records to the Library of Congress through the Name Authority Cooperative Program (NACO)

• Provided 1,727 new or enhanced catalog records for Illinois libraries • Materials consisted of both print and non-print items• Includes special collections of genealogy, kits, scores, local authors, local history

collections

• Over 2,500 documents transcribed for the Illinois History Digital Imaging Grant

• Over 2,000 metadata records created• Includes naturalization documents, prison documents and digital images

• Provided 200 new or updated name authority records through NACO

• Conducted cataloging training on RDA at Effingham, Galesburg, and Westmont, Illinois

2017 HIGHLIGHTS

• Personal names• Corporate names• Conference names• Geographical names

AUTHORITY RECORDS

METADATA RECORDSRecord that accompanies a digital image

Eligible collections include:• Genealogy• Local history• Special collections (i.e., local authors, community

cookbooks, government documents, etc.)

Eligible collections are cataloged free of charge

Material in most modern European languages can be accommodated

WHAT WE CATALOG

ITEMS THAT QUALIFY FOR FREE CATALOGING

• We catalog items that reflect your community or have an interest for the State of Illinois

• The items do not represent the majority of your collection, but are a “special collection” held by your library for the benefit of your patrons

• For example: • Shawneetown Public Library has a “special collection” of items

about The Crenshaw House (Gallatin County, Illinois), also known as “The Old Slave House”

WHAT A GENEALOGY ITEM LOOKS LIKE

WHAT A LOCAL HISTORY ITEM LOOKS LIKE

WHAT EXACTLY IS A LOCAL AUTHOR – THAT CAN BE TRICKY

© Tammie Rogers 2014 Biography

Tammie Rogers was born in McHenry, IL in 1960

After residing in Chicago for several years ...

She retired from corporate life to launch Darn Far Ranch a full service, professional dog training facility in Brownstown, IL

From the author’s website www.tammierogers.com

From the author’s website: www.commonmanadventures.com

Edmond P. DeRousse is a retired educator for the Illinois Department of Corrections ...

… before returning to his beloved home in Southern Illinois.

BOOK SIGNED BY THE AUTHOR DOES NOT CONSTITUTE A LOCAL AUTHOR

Worked and traveled in 27 countries and virtually every major city in the United States, with no clear connection to Illinois. He resides in Florence, South Carolina.

This book is signed by the author.

LOCAL AUTHOR; NOT A LOCAL AUTHOR

Local author if:• Born in Illinois• Educated in Illinois• Resided or resides in Illinois• Worked in Illinois

Not a local author if:• The work is published in Illinois but no author

connection• Author appeared at book signing in your

library, but has no Illinois connection

When in doubt, call the CMC

SOME OTHER ITEMS THAT FALL UNDER THE “SPECIAL COLLECTIONS” DEFINITION

Library’s special collection of art exhibition catalogs

Library’s collection of government documents

Library’s collection of its community’s cookbooks

METADATA RECORDS

What is metadata?Definition: data about data

Why do we provide metadata?To support access to digitalized information found in Illinois libraries and at Illinois Digital Archives by providing information on formation and content of metadata

A digital image may include metadata that describes how large the picture is, the color depth, the image resolution, when the image was created, the shutter speed, and other data.A text document's metadata may contain information about how long the document is, who the author is, when the document was written, and a short summary of the document. Metadata within web pages can also contain descriptions of page content, as well as key words linked to the content.

(from Wikipedia)

HOW METADATA CATALOGING DIFFERS FROM “REAL CATALOGING”

Image of an Epidendrum, from Descriptions of orchid genera, 1880-1908. Manuscript 3, page 100, which can be found at: http://www.idaillinois.org/cdm/ref/collection/ncbglib01/id/19029 This is part of the Chicago Botanic Garden collection.

DIGITALIMAGES

Miss Eunice Drew, a 19-year-old nursing student, who emigrated from Great Britain to the U.S., applied for naturalization on 11/28/1942.

DIGITALDOCUMENTS

Electrical Building for the World’s Columbian Exposition, which was held in Chicago in 1893, and these documents are part of the Meadville Lombard collection. The image can be found on p. 542 of #002 Worlds Columbian Exposition Scrapbook.

DIGITALPICTURES

DIGITAL IMAGES OFPUBLIC RECORDS BOUND JOURNALS

SENDING YOUR ITEMS TO THE CMC

Visit the CMC website for the instructions and shipping label.

Please identify your items with your library’s property stamp.

Please use an ILDS label even within IHLS.

Please send items to the IHLS Edwardsville location only, no CMC items should be sent to the IHLS Carbondale location.

ILDS ROUTE SLIP FOR CMC CATALOGING

Complete the route slip addressed to the IHLS Edwardsville CMC and if possible include a return slip.

If you are sending individual items, a route slip should be on each item. If you are sending a box or package, only one slip on the outside of the box or package is necessary.

FOR QUESTIONS, PLEASE CONTACT THE CMC BEFORE SENDING ITEMS IN FOR CATALOGING

Edwardsville Office (ILDS Code ZED) For Cataloging & Inquiries: Vincent Andrzejewski

vandrzejewski@illinoisheartland.org phone: 618-656-3216 ext.430

Cheri Schuler-Faust cfaust@illinoisheartland.org Phone: 618-656-3216 ext. 407

Champaign Office (ILDS Code ZCH) For Cataloging & Inquiries: Ian Anderson

ianderson@illinoisheartland.org phone: 217-352-0047 ext.711

For Metadata Consultation & Training: Dr. Pamela Thomas

pthomas@illinoisheartland.org phone: 217-352-0047 ext.706