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Charleston Atlantic Presbytery Disaster Preparedness

Conference, May 17, 2014

Summerville Presbyterian Church Briefing Team:

Clerk of Session: John Dumas [First CA Presbytery PDRC]

CDRC: Col (Ret) Jon Rockstad [Trident VOAD, Executive Committee, VP]

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Part I – Why?: Disaster Potential

Part II – What?: Presbytery Plan

Part III – How?: Church Plans

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Charleston Atlantic Presbytery Disaster Preparedness

Conference

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Part I

Disaster Potential

Why?

Charleston Atlantic Presbytery Disaster Preparedness

Conference

Disaster Potential

Churches Need to Access Their Threat Potential

HIGH MODERATE LOW Earthquake Fire Terrorist Attack Hurricane Flood Civil Unrest Tornado Haz Mat Accident Ice / Snow Storm Train Derailment Aircraft Accident Nuclear Accident Medical / Biological

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5

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Earthquakes Charleston Area (Sep 2013 – Mar 2014)

Hurricane

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Hurricane

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Part II

Presbytery Plan

What?

Charleston Atlantic Presbytery Disaster Preparedness

Conference

Disaster Preparedness & Response Plan

Phase II: 2013

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Phase I: 2007

Disaster Preparedness

and

Response Plan

Disaster Preparedness & Response Plan

Presbytery Plans Task Each Church to: Select a CDRC (Congregational Disaster Response Coordinator)

Develop a Disaster Preparation & Response Plan That Protects Church Facilities Covers Orderly Shut Down of Church Operations Provides for Safekeeping of Church Records Provides for Interim Operations Provides Communications Capability in Emergencies Provides a Family Action Plan & Training Program continued on next slide……. 11

Disaster Preparedness & Response Plan (Continued)

Establishes and Tasks: PDRC (Presbytery Disaster Response Coordinator) to: Provide overall Presbytery Disaster Response Planning

Leadership, Coordination, and Communication. Network with Interfaith Groups, VOAD, etc.

RPDRC (Regional Presbytery Disaster Response Coordinator) to assist PDRC with their Disaster Response Planning tasks: Working directly with CDRC’s in their Region Networking with Interfaith Groups, VOAD, etc. continued next slide….

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PDRC - RPDRC - CDRC Structure

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Presbytery

PDRC

RPDRC "Matthew"

CDRC's Regions 1-2

(12 Churches)

RPDRC "Mark"

CDRC's Region 3

(10 Churches)

RPDRC "Luke"

CDRC's Regions 4-5

(12 Churches)

RPDRC "John"

CDRC's Regions 6-7

(15 Churches)

Regional PDRC’s (RPDRC)

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Disaster Planning & Response Networking

(continued)

Recommendations: PDRC & RPDRC’s: Become Members of Their Local VOAD PDRC has Annual Meeting of RPDRC & CDRC

RPDC’s: Hold Quarterly CAP Regional CDRC Meetings Provide Disaster Planning Guidance Visit Their CDRC’s Regularly

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Disaster Planning & Response Networking

Voluntary Organizations Active in Disaster (VOAD) Trident VOAD Interfaith Disaster Committee National Disaster Interfaith Network Your Local Church Council, etc.

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SC Regional VOADs

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SC Regional VOADs & CAP Regions 1-7

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6 2 3

1 4 5

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CAP Regions 1 - 7

SC Regional VOADs + CAP Regions & RPDRC’s

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John

Luke Mark

Matthew

Typical Emergency Lines of Communication

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Typical Emergency Lines of Communications

Command & Control Primary ContactCoordination

Emergency Communications Planning

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Look Familiar ?

CAP HAM NET Emergency Communications

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MATTHEW Regions: 1 - 2

RPDRC NET MARK Region: 3

LUKE Regions: 4 - 5

RPDRC NET JOHN Regions: 6 - 7

PDRC

10 Minute Break

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Part III

Church Plans

How?

Charleston Atlantic Presbytery Disaster Preparedness

Conference

Your Disaster Preparedness Effects the Church and the

Entire Community…

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When a Disaster occurs we can either Float (if we are prepared)

or Sink (if we have failed to prepare) 26

The Choice is YOURS!

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Purpose of Training:

To give churches tools that will enable them to construct a viable disaster response program that can provide assistance to those effected by a disaster. 28

• Determining the needs of the congregation that must be considered during a disaster

• Assessing areas of strength that can be utilized during a disaster

• Establishing leadership for each area of strength

(continued on next slide)

Areas to Cover:

• Establishing the basic structure for a disaster relief program

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Areas to Cover: Cont.

• Develop tools to prepare our congregation for a disaster

• Developing working relationships with established local disaster relief agencies

• Building relationships with other churches in our area to expand the scope and strength of our church plan

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Preparedness Plans Become the Guide For All other

Disaster Planning Activities!

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Because:

Disasters Happen at the Most Inopportune Times.

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WHEN YOU LEAST EXPECT IT

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…IT HAPPENS!

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And it Happens to

YOU!

Hurricane Hugo September 1989

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Then its too late!

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Don’t Wait Until You Are In The Middle Of A

Disaster To Get Prepared!

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Establishing a Structure for Disaster Planning &

Response

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Preparing the Church and You!

First Thing for the Church is select a:

Congregational Disaster Response Coordinator

[CDRC] 39

Selecting a CDRC … This person must possess the following skills:

• Be responsible

• Be willing to make decisions

• Be willing to put forth the effort

• Be able to communicate effectively

• Be willing to work with Other Agencies

• And be …………………. 40

Be Prepared To Take The Heat!

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Establish a Disaster Task Force (DTF)

Pastor (1-2)

Clerk of Session

Property Chair

CDRC 42

Small But Effective

Now you have a team of four or five. The team is small enough to be a good decision making group, and large enough to make sure there is leadership during a disaster.

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Disaster Task Force Responsibilities

• Be in charge of determining the areas of strength and resources available in a disaster

• Establish the leadership for each area of church involvement

• Keep themselves available for decision making during the disaster

• Coordinate the disaster planning & response

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Disaster Planning Process

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Synod/PresbyteryDisaster Plan

Outline

SessionEstablishes DTF - CDRC

DTF - CDRCDetailed DisasterPlan = to Threats

SessionEvaluate Plan vs

Church Resources

DTF - CDRCRevise Plan = to

Church Resources

SessionImplementsDisaster Plan

Determining the needs of the Congregation

during a disaster 46

Different Situations Need Different Solutions!

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Young

Elderly

Retired Well Off

Primarily on Social Security Low Income

Children

Established Families

Mobile Yuppies IDENTIFY NEEDS What is the makeup of our congregation?

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Home Bound Elderly

Handicapped

Low Income Families

People without Transportation

People without Relatives or a Place to Go

Single Parent

What Special Situations Do We Have In Our congregation?

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Next we will Evaluate our Resources and Strengths

Available in a Disaster

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Don’t Be Afraid To Get Into The

Water!

Identify Resources 51

What Facilities Do We Have?

Kitchen

Fellowship Hall

Gymnasium

Day Care

HAM Radio Large

Parking Area

Classrooms

Dedicated Disaster Cell Phone: 843-870-3444

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Contractors Electricians Truck Drivers Cooks

Prior Military

Doctors Nurses Volunteers Ham Radio

Operators

What Human Resources Do We Have?

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What Areas can our Church

Help in Disasters?

Some Possibilities… 54

Education Programs

Shelters

Volunteer Programs Special Needs

Programs

Distribution Center

Possible Church Uses

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This is where your Disaster Task Force Team and Disaster Planning and Responses Committee [DPRC] takes all of the information that you have put together as a church and forms a formal written plan.

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10 Minute

Break 57

Now Let’s Look at

Our Disaster Plan!

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Disaster Planning and Response Plan [DPRP] May 2010 (rev Sep 2012)

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Disaster Planning and

Response Plan

Establishing Leadership for each Area of Strength

Once you have determined areas where you can assist during a disaster, thought needs to be given to potential volunteer leaders that could work in that area and a structure to support the effort.

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Treasurer

Procurement & Inventory Coordinator Preparation Coordinator

Set-up Coordinator Volunteer Coordinator

Media Coordinator

One Example: Providing food for disaster workers

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For each area of disaster assistance there needs to be Volunteers that know they are to meet at the church as soon as possible… Post Disaster

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You = A Successful Post Disaster

Response

You don’t have to feel like you are alone in a Disaster. You are apart of an important team in your community.

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Developing Working Relationships with established Disaster Relief

Agencies such as:

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Building Relationships With Other Churches in Our Area

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To expand the scope and strength of our church plan we must Build Relationships with Other Churches in our area

This is an important part of Disaster Preparedness. We must work together as a Unit, not like Separate Organizations

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Churches can Network!

(some call it an Interfaith Ministry)

These groups become a powerful connection so that we can coordinate the

use of resources available from our church with those available from other churches.

Trident VOAD Interfaiths Disaster

Committee

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Trident VOAD Interfaiths Disaster Committee

TVOAD Interfaith Disaster Committee is: • Determining Disaster Preparedness of Trident

area Interfaith Organizations • Determining their Response Capabilities • Developing Networking - Contact Lists • Establishing Local [Summerville, Mt Pleasant,

etc.] TVOAD Interfaiths Disaster Subcommittees Has Your Church Joined One ?

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Next, evaluate what kinds of certifications or connections

you have

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CERT (Community Emergency Response Teams)

Certified Red Cross Emergency Shelter

Relationships with Clubs or Organizations like: Amateur Radio Clubs (HAM)

Search and Rescue

Citizens Observers Patrol

Etc.

Certificates - Connections

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Tools to Prepare the Congregation for a Disaster

• Educate congregation on how to prepare for a disaster - Family Disaster Preparedness Guide

• Share the church disaster plans with the congregation. • Have church members trained in: First Aid – AED, HAM Radio, etc.

• Develop an Emerg Comm capability [DPRC cell & text: 843-870-3444]

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Some Personal Do’s and Don’ts

When You are Preparing Your Disaster Response Plan

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God knows how stressful life is;

He wants to ease our cares, and He’ll respond A.S.A.P.

ALWAYS SAY A PRAYER 74

Some Personal Do’s Develop a personal disaster plan for your family Check your supply of nonperishable food.

Store adequate containers of water. Plastic containers, bathtub, etc. Toilet water tank, hot water tank, sporting equipment Secure your valuables, official papers, jewelry, etc. in a location that will be safe and dry.

Prepare a Family Emergency – Evacuation Plan (FAM-1)…see next slide

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Family Emergency - Evacuation Plan (FAM-1) July 2013 Effective Date: Last Name, First Name, MI Home Work Cell Family Home Address (list only once)

H of H 1-Dep 2-Dep 3-Dep 4-Dep 5-Dep 6-Dep

Rally Points: Telephone Location Other Information Prim Local Area: 2nd Local Area: Prim Out-of-Area: 2nd Out-of-Area: SPC Summerville Presbyterian Church: W-1 Work: 1 W-2 Work: 2 S-1 School: 1 S-2 School: 2 S-3 School: 3

Shelters (Home and Local): Telephone Location Other Information Home Our Shelter-in-Place location in our House will be:

Prim 2nd

Local Emergency Contact(s): Home: Cell Office Email City & State Prim 2nd

Who to Notify When Leaving Area: Home: Cell Office Email Other Information Prim 2nd 3rd 4th Summerville Presbyterian 843-871-0280 summerville-presbyterian@gmail.com

Out-of-Area Emerg Contact & Destinations: Home: Cell Office Email City & State Prim 2nd 3rd 4th

"Grab & Go" Emergency Kits taken with You: Yes: No: Remarks First Aid Kit and Medications: Food and Water (5 days per person): Clothing + Personal Care + Special Needs: Emergency Equip/Tools + Important Documents:

********** PLEASE PROVIDE A COPY OF THIS FORM TO THE CHURCH OFFICE ********** 3-6

Family Emergency- Evac Plan (FAM-1)

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Insure all family members understand the FAM-1

Prepare Grab –n- Go Bags & keep them up to date

Identify your homes Shelter-in-Place (SIP) location.

Keep your Disaster Supplies up-to-date

Give the Church updated information regarding your Family Emergency – Evacuation Plan (FAM-1)

Some Personal Do’s continued

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Some Personal Do’s continued

Carry an Emergency Grab-n-Go bag in your Car to include:

A First Aid Kit

A change of clothes and blanket

A radio and flashlight (battery/crank)

A three days supply of food & water

A three days supply of personal medications

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One Final Thought To Keep In Mind

You Too Have Been Effected By The

DISASTER!

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This Training was provided so when the Disaster strikes

YOU will be Ready!

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ARE YOU READY? Or Do You Need?

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The Choice is YOURS!

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Please See Our Disaster Preparedness Display!

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Questions?

You Got Problems ?

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