city of rochelle
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CITY OF ROCHELLE2020 BUDGET WORKSHOP
November 18, 2019
1
The City of Rochelle’s Strategic Plan is guided by three fundamental elements:
2
Our Mission
Our Vision
Our Core Values
3
OUR VISION
A vibrant community where all can thrive.
4
OUR MISSION
To provide a safe, connected and innovative community with professional, personalized
and impartial services.
Our Values
5
Economic and Business Developmentmeans we create a simplified range of opportunities for all types of business recruitment and retention. We value strong collaborations with elected officials and regional economic development organizations to promote and market the region for industrial and commercial growth.
Financial Management and Stabilitymeans we believe integrity, fiscal responsibility, and the prudent stewardship of public funds is essential for citizen confidence in government. We are committed to attainable performance measures based on a secure strategic plan.
Community Inclusivity and Engagementmeans we value the cultural and social diversity that is reflected in our community. We welcome the changes and new perspectives that this diversity brings.
Infrastructure Effectiveness and Improvementmeans we provide a maintained and reliable infrastructure for all members of the community while continuing to find innovative ways to improve the delivery of services.
Core Service Deliverymeans we encourage employees to exercise independent judgment in meeting customer needs through professional behavior. We support continuing education and training for all staff members.
OUR VALUES EXPLAINED
6
Economic and Business DevelopmentCapable | Business-friendly | Growing | Intentional
Financial Management and StabilityTransparent | Stable | Accountable | Stewards
Community Inclusivity and EngagementIndividuals | Respectful | Compassionate | Ethical
Infrastructure Effectiveness and ImprovementAffordable | Local | Sustainable | Strategic Planners
Core Service DeliveryProactive | Servants | Best Practices | Dedicated
It sets the City's culture and is based upon the 5 Strategic Goal Priorities.
Our Mission Statement is based on the principles of high quality and continuous improvement.
7
INDUSTRY BEST PRACTICE
Economic and Business Development
Financial Management and Stability Community Inclusivity
and Engagement
Infrastructure Effectiveness and
ImprovementCore Service Delivery
8
GENERAL FUND The General Fund is the operating fund for the following Departments:
Police | Fire | City ClerkCommunity Development | Streets & Cemetery
Engineering | Economic Development | Administration
Taxes and transfers are the primary sources of revenue.
9
10
GENERAL FUND REVENUES & EXPENSES
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
Revenues
Expenditures
11
2020 GENERAL FUND REVENUES –$11,210,836 (PROPOSED)
$6,526,127
$262,000
$0
$1,514,102$100,000
$60,000
$2,748,607
Taxes
Licenses and Permits
Grants
Charges for Services
Fines and Forfeitures
Investment Income
Transfers
12
2020 GENERAL FUND EXPENDITURES
1592923
6498809
2891988
152369 22000
General Government
Public Safety
Public Works
Public Service Enterprises
Conservation & Development
13
SALES TAX - $2,400,000
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
CY16(Partial)
CY17 CY18 CY19Projection
CY 20Budget
14
NON-HOME RULE SALES TAX –$1,118,000
$1
$200,001
$400,001
$600,001
$800,001
$1,000,001
$1,200,001
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
15
HOTEL-MOTEL TAX - $260,000
$1
$50,001
$100,001
$150,001
$200,001
$250,001
$300,001
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
16
LGDF HISTORY (INCOME TAX) –$1,017,716
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
CY16(Partial)
CY17 CY18 CY19Projection
CY 20Budget
17
TRANSFERS-IN TO CORPORATE –$2,748,607
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
18
MFT TAX RECEIPTS - $400,800
$-
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
19
LIGHTHOUSE POINTE TIF - $609,591
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
$550,000
$600,000
$650,000
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
20
DOWNTOWN TIF - $86,896
$1
$10,001
$20,001
$30,001
$40,001
$50,001
$60,001
$70,001
$80,001
$90,001
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
21
NORTHERN GATEWAY TIF – $3,671
$1
$501
$1,001
$1,501
$2,001
$2,501
$3,001
$3,501
$4,001
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
22
UTILITY TAX - $539,000
$1
$100,001
$200,001
$300,001
$400,001
$500,001
$600,001
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
23
UTILITY REVENUES FROM OPERATIONS
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
$45,000,000
$50,000,000
2017 2018 2019 Projection 2020 Budget
Water Water Reclamation Electric Technology/Communications
24
SOLID WASTE TRANSFER TO GENERAL FUND
$1
$100,001
$200,001
$300,001
$400,001
$500,001
$600,001
CY16(Partial)
CY17 CY18 CY19Projection
CY20Budget
25
EXPENSES BY DEPARTMENTCity Manager
0%Mayor & Council
0%City Attorney
1%City Clerk
1%
Police Department
33%
Fire Department 25%
Community Development
5%
Engineering3%
Street19%
Cemetery1%
Economic Development
0% 12%
26
GENERAL FUND COMPARISION2019 Budget 2020 Budget % Change
General Fund
Revenues $10,992,833 $11,210,836 2%
Expenditures $10,992,296 $11,158,089 2%
Mayor & Council
Expenditures $ 40,150 $ 39,800 (1%)
City Manager
Expenditures $ 29,900 $ 39,150 31%
27
GENERAL FUND COMPARISION2019 Budget 2020 Budget % Change
City Clerk
Revenues $ 106,386 $ 93,916 (12%)
Police Department
Expenditures $3,445,813 $3,662,378 6%
Fire Department
Expenditures $2,803,386 $2,836,431 1%
28
GENERAL FUND COMPARISION2019 Budget 2020 Budget % Change
Community Development
Revenues $ 539,159 $ 503,798 (7%)
Engineering
Expenditures $ 369,041 $ 291,152 (21%)
Street Department
Expenditures $1,742,013 $2,097,038 20%
29
GENERAL FUND COMPARISON2019 Budget 2020 Budget % Change
Cemetery
Expenditures $ 148,269 $152,369 3%
Municipal Building
Expenditures $1,622,739 $1,310,057 (19%)
30
EXTERNAL DEBT OUTSTANDINGOutstanding Debt As of 1/1/20 Principal Payments As of 12/31/20
Electric $13,265,000 $ 650,000 $12,615,000
Technology Center $ 2,765,000 $ 275,000 $ 2,490,000
Water Reclamation $ 265,648 $ 32,626 $ 233,022
Airport $ 480,000 $ 40,000 $ 440,000
Lighthouse Point TIF $ 2,625,000 $ 145,000 $ 2,480,000
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EXTERNAL DEBT OUTSTANDINGOutstanding Debt As of 1/1/20 Principal Payments As of 12/31/20
General Fund –Quiet Zone
$ 1,320,000 $ 165,000 $ 1,155,000
General Fund –Capital Improvement
$ 4,500,000 $ 485,000 $ 4,015,000
General Fund –Fire Department
$ 350,000 $ 24,115 $ 325,885
General Fund –Street Department
$ 248,973 $ 86,802 $ 162,171
Water $ 5,354,765 $ 235,666 $ 5,119,099
TOTAL $31,174,386 $ 2,139,209 $29,035,177
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CITY FULL-TIME EMPLOYEES
General Fund 60 Full-Time Employees
Internal Service 11 Full-Time Employees
Enterprise Funds 40 Full-Time Employees
Total 111 Full-Time Employees
33
LABOR EXPENSES
Full-Time Employees - Non-union labor costs have been budgeted for based on compensation study. Average increase 2.75%.
Legal fees remain flat. Some legal fees reimbursed by developers.
34
STAFFING CHANGES
Three vacant positions will be filled in the General Fund.
Electric Superintendent retiring. Adam Lanning will serve as Utility Superintendent.
35
COMMUNITY RELATIONS - HOTEL/MOTEL FUNDRevenue Sources:
· Hotel/Motel Taxes-5% of local hotel stays· Railfan Park Gift Shop Merchandise Proceeds
Grant Applications:· $25,000 Tourism Attraction Grant – Updating siding, bathrooms, and doors at Railroad Gift Shop· $10,000 Marketing Partnership Grant – Billboard, Rack Card Distribution, Website, Visitors Guide
Special Projects:· Peace Corps Fellow, Bollards, Entrance Signs, Information Kiosks, Overpass Mural · The Spark Community Initiative
Community Events:· Irish Hooley, Cinco de Mayo, Downtown Block Party, Farm-to-Table Dinner, Hay Day, Outdoor Markets,
Movie in the Park, Fiesta Hispana, Supper & Song, Family Swim Night, Lincoln Highway Heritage Festival
36
COMMUNITY RELATIONS
• InVironments Magazine Advertising• Outdoor Market Booth• All-Resident Mailer• Social Media Advertising• Newspaper & Radio Advertising
37
GENERAL FUND COMMUNITY CONTRIBUTIONS
• Annual Fireworks $12,000• Municipal Band Performances $14,000• Senior Center Pledge $12,500 (RMU $12,500)• Rochelle Rescue Mission $2,500 (RMU $2,500)
38
COMMUNITY DEVELOPMENT
• Update of City Codes and Ordinances - $50,000• Expansion of City-Wide Façade Program - $30,000• Wayfinding/Parking Lot Signs• Blade Sign Program• Tree Replacement
DOWNTOWN REVITALIZATION
39
• Hanging Baskets for Entryways ($15,000)
• Whimsical Benches ($10,000) • Games Around the Gazebo
40
ENTERPRISE LEASE PROGRAM2020 Vehicle Department Annual Lease Payment
Chevy 1500 WT 4x4 Crew Cab Street $ 6,247.20
Chevy 1500 WT 4x4 Double Cab IT $ 5,654.76
Chevy 1500 WT 4x4 Double Cab IT $ 5,654.76
Chevy 1500 WT 4x4 Double Cab Water $ 5,654.76
Chevy 2500 WT 4x4 Double Cab Diesel $ 6,390.24
Chevy 2500 WT 4x4 Regular Cab Water $ 8,219.64
Chevy 2500 Chassis WT 4x4 Crew Cab Street $ 7,703.64
41
ENTERPRISE LEASE PROGRAM2020 Vehicle Department Annual Lease Payment
F150 XL 4x4 Super Cab Electric $ 5,674.92
F350 XL 4x4 Regular Cab Street $ 8,090.64
Ford Interceptor Utility Patrols $11,692.92
Ford Interceptor Utility Patrols $11,692.92
Ford Interceptor Utility Patrols $11,692.92
Ranger XL 4x4 Super Cab Community Development $ 5,573.76
42
VEHICLE PURCHASESDepartment Capital Outlay Budget
Street Department Utility Tractor Replacement $ 27,900
Street Department Compact Track Loader Replacement (2)
$ 80,450
Fire Department Ambulance $200,000
43
EQUIPMENT PURCHASESDepartment Capital Outlay Budget
Municipal Building Handicap entrance doorsLED Sign
$ 50,000$ 30,000
Police Software/Data Conversion $ 52,452
Fire Exterior Doors, Parking Lot Repaving, West Side Concrete $ 63,000
Street Department Asphalt Repair Machine $ 75,500
44
CAPITAL IMPROVEMENT FUND PROJECTSDescription Amount
2015 Bond Payment QZ (RR Fund) $ 210,300
2018 Bond Payment CIP $4.5M $ 642,425
Building $ 55,000
Equipment – Street Department $ 65,000
Miscellaneous Right-of-Way Acquisitions $ 92,000
MFT EDP South Main Street Improvements Sec #12-00112-00FP (PE and CE) Phase 1
$ 3,605,000
City-Wide Storm Sewer and Drainage Structure Improvements PH1 (SD) $ 675,000
45
CAPITAL IMPROVEMENT FUND PROJECTSDescription Amount
4th Ave 6thSt to Kyte River Storm Sewer and Drainage Improvements (PE1 MYP)
$ 1,350,000
Steward Road Widening & Resurfacing East of Loves Dev Site (City Participation)
$ 55,000
7th Ave Bridge over Kyte River and Related Approach Street Improvements (PE and CE PH 1)
$ 1,220,000
2nd Ave S 12th to 14th St Urbanization and Reconstruction $ 470,000
Dement Rd Overpass Approach/Pavement Rehabilitation & Drainage Culvert Improvements
$ 130,000
Washington St / 1st Ave Parking Lot Reconstruction $ 148,000
MFT Misc St Treatments Sec #20-00000-00GM $ 225,000
46
CAPITAL IMPROVEMENT FUND PROJECTSDescription Amount
1st Ave Bridge Over Kyte (Scour Protection) $ 17,000
2nd Ave Washington to Rte 251 Overpass Reconstruction $ 348,000
Traffic Signalization & Other Intersection Improvements at IL Rte251/Steward Road
$ 125,000
5th Ave, Rte 251 to Lincoln/6th St, 5th Ave to 4th Ave Resurfacing Sidewalk Ramps
$ 304,000
Sidewalk/Pedestrian Paths – Annual Program TBD $ 336,000
General Maintenance – Other, Pavements, Sidewalks, Storm Sewer $ 120,000
Other Street/Alley Improvements – HMA Surface, Pavement Striping, Curb & Gutter Replacement
$ 180,000
47
TOTAL CAPITAL OUTLAY
$10,372,725
48
REVENUE ENHANCEMENT RECOMMENDATIONS
• Possible referendum for .25% increase in the non-home rule sales tax to fund Police/Fire pensions and property tax relief.
• Staff will recommend a three-year water rate increase in December/January to fund infrastructure improvements.
• Continue to promote growth that leads to additional EAV, sales tax collections and utility revenues.
49
ENTERPRISE FUNDS
50
REVENUES & INVESTMENTS –WATER & WATER RECLAMATION
• The combined Water & Water Reclamation Fund revenues are up slightly over previous calendar year.
• Staff is recommending a three-year water rate increase to fund increased infrastructure investments.
• All projects will be funded through ILEPA loans and cash, including completion of Wells 12 and 4 and updates to Well 8.
51
WATER REVENUES - $5,975,904
Residential39%
Commerical30%
Industrial31%
52
WATER EXPENSES - $7,233,800Personnel
11%
Contractual Services
10%
Supplies6%
Capital Outlay67%
Debt Service4%
Transfers2%
53
WATER RECLAMATION REVENUES -$6,915,262
Residential33%
Commerical33%
Industiral34%
54
WATER RECLAMATION EXPENSES -$7,095,321
Personnel12%
Contractual Services
14%
Supplies5%
Capital Outlay65%
Debt Service1%
Transfers3%
55
REVENUES-ELECTRIC• The Electric Fund covers all costs associated with the purchase,
transmission and distribution of electricity to all properties within the utility’s service territory.
• FY 2020 Revenue Estimate $36,067,313• Decrease from FY 19 due to lower power cost adjustment (8
months at $0.00).• Transmission sale is to be completed 1st quarter 2020.• 58% of budget is dedicated to power purchase costs.• Days cash on hand has increased from 16 days (2016) to 115
days (current).
56
ELECTRIC REVENUES - $36,067,313Residential
18%
Commerical15%
Industrial67%
57
ELECTRIC EXPENSES - $36,654,941Generation
5%
Purchased Power59%
Peaker Plant0%
Gen Sets1%
Gas Turbine0%
Distribution17%
Customer Accounting
2%
Utility Engineering
0%
Utility Administration
16%
58
REVENUES-TECHNOLOGY CENTER & ADVANCED COMMUNICATIONS
• The funds were established to document the revenues associated with the development of the Technology Center and the Advanced Communications System.
• Revenues include leases for rack and colocation space, fiber, dark fiber and internet services.
• Fund is estimated to generate revenue in excess of expenses.
59
TECHNOLOGY CENTER REVENUES -$1,517,100
Telecommunication Leases
5%
Commercial Fiber Leases
35%
Commerical Colocation Leases
51%
Internal Colocation Leases
9%
60
TECHNOLOGY CENTER EXPENSES –$1,142,770
Contractual Services
56%
Supplies1%
Debt Service40%
Capital Outlay3%
61
AIRPORT REVENUES - $2,570,065
Federal Grant82%
Hangar Rent3%
FBO Receipts
Aviation Fuel Sales8%
Property Tax2% Interfund
Transfer4%
62
AIRPORT EXPENSES - $2,569,751Salaries & Benefits
6%
Contractual Services & Supplies
3% Aviation Fuel7%
Debt Service2%
Capital Outlay82%
63
RAILROAD REVENUES - $1,358,062
Switch Absorbtion Fees51%
In/Out Storage Switch Fees
4%
Storage Fees6%
Capital Fund Revenue
37%
Other2%
64
RAILROAD EXPENSES - $1,320,949Contractual
Services21%
Interfund Transfers
38%
Capital Outlay41%
65
GOLF COURSE REVENUES - $356,750
Golf Rounds28%
Season Pass10%
Cart Rentals11%
Merchandise Sales6%
Other Revenue22%
Advertising2%
Interfund Transfer
21%
66
GOLF COURSE EXPENSES - $356,324Salaries - Pro
Shop11%
Contractual Services - Pro
Shop13%
Supplies - Pro Shop7%
Salaries - Golf Course
45%
Contractual Services - Golf
Course8%
Supplies - Golf Course
11%
Capital Outlay5%
67
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