construction kpis & dashboards

• B.Sc. of Civil Engineering from Alexandria University

• Certified as Professional Engineer from The Saudi Council for Engineers

• Project Management Diploma from AUC (PRMG)

• Certified as Project Management Professional (PMP) from PMI

• Certified Cost Engineer CCP from AACE

• Certified as Risk Management Professional (PMI-RMP) from PMI

• Membership in Egyptian Engineers Syndicate and Saudi Council for Engineers

• Membership in PMI and AACE

• He worked in several project management fields such as project execution, quality

control, and supervision. Recently, he was employed by Hill International as senior

planning engineer to consult planning and control for projects.

• He worked in training for courses such as PMP, CCP, and computer applications for

project management.

Mobile: +966-545548377E-Mail : ilshawy@hotmail.comWeb: sites.google.com/site/msaadany1980

Eng. Mohamed ElSaadany, PMP, CCP, PMI-RMP

Contents

1. Introduction

2. Construction Metrics

3. Dashboard Characteristics

4. Dashboard Development Steps

5. How to Create a Dashboard in Excel

• Pivot Table, Conditional Format

• Gauge, Gantt, S-Curve

Introduction

• Data:

Data is raw, unorganized facts that need to be processed. Data can be something

simple and seemingly random and useless until it is organized.

• Information:

When data is processed, organized, structured or presented in a given context so

as to make it useful, it is called information.

Ex: Average, Minimum, Maximum, Variance, and Index.

• Report:

A document containing information organized in a narrative, graphic, or tabular

form. It may refer to specific periods, events, or subjects.

• Dashboards:

User interface that resembles, organizes, and presents current information in a

way that is easy to read and contains several widgets.

computer dashboard is more likely to be interactive.

Introduction

Introduction

• Metrics:

Metrics are parameters or measures of quantitative assessment used for

measurement, comparison or to track performance or production.

• KPIs:

Key performance indicators (KPI) are a set of quantifiable measures that a

company uses to gauge its performance over time. This could be in a strategic

level and in project level as well.

Introduction

• Common-Size Analysis:

A common-size analysis displays items as a percentage of one selected or

common figure. This type of analysis makes it easier to analyze values over time

and compare it with its peers. It’s also known as vertical analysis.

• Trend Analysis:

Trend analysis is the process of tracking the values over time in order to forecast

the future movement based on past data. Trend analysis is based on the idea that

what has happened in the past gives an idea of what will happen in the future.

Introduction

Introduction

• Common-Size Analysis (Example)

Introduction

• Trend Analysis (Example)

Construction Metrics

Basic Information:

• Project Code, Project Name

• Client, End User, Operator, Sponsor

• Designer, PM Consultant, Supervision Consultant

• Main Contractor, Sub Contractors, Vendors

• Project Overview, Project Contents, Location

• Built-Up Area, Unit Cost (per Element)

• Perspective, Layout, Map

Construction Metrics

Scope of Work:

• Project Contents (Summarized WBS)

• Project Narrative

• Main Deliverables

• Completed Activities

• Current Activities

• Look ahead Activities

Construction Metrics

Time Metrics:

• Start Date, Finish Date, Expected Finish Date,

• Elapsed Duration, Elapsed Duration %

• Milestones progress & Forecast

• Planned Percent Complete (Previous, Current, Cumulative)

• Actual Percent Complete (Previous, Current, Cumulative)

• Performance Variance (Periodical, Cumulative) (Days, %)

• EOT (Under Preparation, Claimed, Pending, Approved), Rectified Finish Date

• EOT Log

Construction Metrics

Resources Metrics:

• Manpower (Planned, Actual) (Actual to Planned Value)

• Direct / Indirect Manpower (Indirect/Total) (Direct to Direct)

• Equipment (Planned, Actual)

• Delivered Material (Previous, This Period, Cumulative)

• Material in Delay (Log)

• Resources (Per profession, Area, Bldg., Work Package)

• Resource Sufficiency & Productivity

Construction Metrics

Cost Metrics:

• Budgeted Cost, Committed (As LOA), Variance

• Contract Amount, VOs, Revised Amount, Certified Amount, Balance to be Paid

• Backlog, Planned, Executed, Invoiced, Net Invoiced, Collected

• Behind Schedule, Un-invoiced, Deductions, Under Collection

• Advanced payment Amount, Advanced payment Recovery, Penalties

• Claims (Under Preparation, Submitted, Approved, Revised Contract Amount)

• PV, EV, AC (Period/Cum) (S-Curves) - CV, SV, SPI, CPI

• Claims Log

Construction Metrics

Quality Metrics:

• FIR (Submitted, Approved, Rejected, Pending)

• FIR Success KPI

• MIR (Submitted, Approved, Rejected, Pending)

• MIR Success KPI

• NCR (Previous, Current, Total) (Open/Closed)

• NCR (Civil, Arch, Mech., Elec.)

• NCR KPIs (% of Open), (No. of NCRs issued this period)

• Logs (FIR, MIR, NCR)

Construction Metrics

Engineering Metrics:

• RFI (Request for Information) (Submitted, Pending, Closed)

• Method Statements (Total, Planned, Submitted, Approved, Rejected, Pending)

• Shop Drawings (Total, Planned, Submitted, Approved, Rejected, Pending)

• Material, Long Lead Items (Total, Planned, Submitted, Approved, Rejected,

Pending, Delivered)

• Several KPIs can be deducted as (Behind Schedule %, Approved %, Rejection%,

Pending %, Delivery %)

• Consultant Review Duration (Average, Average per profession, Average to

contractual)

• Logs (Shop Drawings, Material, LL items, Method Statements, RFI)

Construction Metrics

Risks & Issues Metrics:

• Risks (No. & Description) (Current, Upcoming, Expired)

• Risk Assessment (Impact, Probability, Required Reserve T&M)

• Newly Discovered Risks

• Issues (No. & Description)

• Issues KPIs (Total No., Solved %, Pending %, Major%)

• Logs (Risk register, Issue log)

Construction Metrics

HSE Metrics:

• Near Miss

• Injury

• Vehicle Accidents

• Fire, Explosion

• Fatalities

• First Aid Cases

• No. of Inductions, No. of Toolbox Talks, No. of Safety Session

• Violation Log

Construction Metrics

Utilities Metrics:

• Documents & Permits (Owners Certificate, Building permit, Civil Defense

Permit, Authorities like civil aviation, ADA, SCTH)

• Power Supply

• Water Supply

• Sewage & Storm Drain

• Telephone Communication & Internet

• LPG

• Aviation (Such as Helipad)

Construction Metrics

Other Metrics:

• Procurement Log

• Meetings Log

• Correspondence Log (Sent, received, Pending)

• Progress Photos

• Quality Photos

• Safety Photos

Dashboard Characteristics

There are common characteristics that should be considered when you are

developing a dashboard:

• Express Briefly,

• Show the whole situation simply at one glance.

• Reasonably and logically organize widgets.

• Graphs, images, and charts are readable more than wordy clauses.

• Common axis increments such as yearly, 25%, etc. with no much gridlines.

• Outdoor images should be wide with no quality or safety violation.

• Keep color matching and better to select dark colors.

Dashboard Development Steps

The common sequence to develop a dashboard can follow the PDCA

management method :

1. Select appropriate group of metrics and KPIs.

2. Draft the dashboard layout (Organize the widgets)

3. Implement The approved layout

4. Review and test the outputs

5. Enhance the dashboard

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

(Samples)

Excel Dashboards

Applications:

• Conditional Format

• Pivot Table

• Gauge

• Gantt Chart

• S-Curve