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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 11Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential.
Adobe® Acrobat®In the Enterprise
23rd April, 2010
Joseph Sundar
Business Manager
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential.2
Adobe Mission: To revolutionize how the world engages with ideas and information.
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential.
The Adobe Solution
Bringing documents and people together anytime,
anywhere on any platform
Acrobat LiveCycle
Ubiquitous Clients
Empowering knowledge
workers to reliably share
information with anyone.
Empowering companies to
engage customers,
partners, and employees in
key business processes.
Flash®Reader AIR
Adobe Connect
Empowering knowledge
worker collaboration
through high impact web
conferencing.
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 4
“Long review cycles are causing delay in our time to market.”
“We can’t afford to lose our confidential information.”
“Our latest concept was leaked to the press.”
“We’re getting pressure to be more cost-effective.”
Sound Familiar?
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 5
Gartner
Information workers spend an average of 17.6 hours per week creating content and collaborating with others inside and outside of the organization.1
80% of IT professionals recently indicated their company had experienced at least 1 data breach in the past 12 months.2
In a survey of 950 people who lost or left their jobs in the last 12 months, 60% admitted to taking confidential company information with them.3
Between 1-3% of revenue is spent on printing, 44% of which is avoidable.4
Some Interesting Facts
1IDC, Hidden Costs of Information Work: A Progress Report, Doc # 217936, May 20092Ponemon Institute, The Security of Paper Documents in the Workplace, 2009
3Ponemon Institute, Data Loss Risks during Downsizing, 20094Gartner, Reducing Paper Consumption will Drive Down Costs and Improve Workflows, 2008
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 6
A Simple Solution
Improve Business Efficiency With Acrobat®
Enhance Collaboration Help Reduce Costs
Protect Information
Simplify Compliance
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A Simple Solution
Enhance Collaboration
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PDF revolutionized document sharing
De facto standard
Universal file format
Published file format specification
Prevailing document platform
Adobe PDF is a file format generated by Adobe software
Large 3rd party developer community
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 9
Enhance Collaboration – Acrobat 9 Highlights
Reliably share virtually any file
Enable others to markup, comment in context, and buildon each other’s input
Easily collect and organize feedback
Electronically approve ordigitally sign files
More easily track approvals
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PDF & XML – Intelligent Documents
Human-readable PDF + Machine-readable XML
data
Combines PDF with XML industry standards for
interoperability
Simplifies development and deployment of
standards-based applications
PDF as a platform for industry XML standards
PDF can be the bridge across industry and line-of-business domains
Secure container for multiple formats
Can support industry standards for security
and authenticity (digital signatures)
Not an XML version of PDF, but uses XML as
the template, data, & container
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 11
A Simple Solution
Help Reduce Costs
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Help Reduce Costs - Acrobat 9 Highlights
Publish to PDF files to help reduce paper and handling costs
Convert paper to searchable PDF files to improve data access
Simplify form creation, tracking, and management
Electronically approve ordigitally sign files
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 13
Beyond PDF Creation
Top types of work are scanning, combining documents, and form creation.
Frequency of Work Activity by Acrobat Users
57%
49%
48%
58%
38%
21%21%
Source: WW User Survey, Adobe Global Market Research and Planning, 2008
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What Tools Can Acrobat Replace?
Document Comparison
Redaction and Bates Numbering
On Demand Presentations
OCR Software
Image/Multimedia/3D Viewers
Compression and Packaging Utilities
Archiving Systems
Dedicated Servers: Forms Data Collection
Collaboration
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 15
A Simple Solution
Protect Information
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 16
Leverage and Extend data Across the Value-Chain with Reduced Risk
Product Development Collaboration
• Project Reviews • Value Chain Collaboration • Engineering Change Orders
Supplier Collaboration
• Sourcing (RFx) • Contract Management • Supply Chain Integration
Manufacturing Process Management (Work Instructions)
• Inspection Planning • Technical Documentation • Assembly Process Sheets
Field Service Management
• Customer Service Management
• Service & Support Documentation
• Service & Support Training
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 17
Protect Information - Acrobat 9 Highlights
Control file permissions and access
Prevent unauthorized changes to files
Find and remove sensitive information permanently
Use Acrobat with Adobe LiveCycle® Enterprise Suite for a complete digital rights management solution
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 18
Business Drivers for Rights Management
1. Reduce Information Risk 1. Reduce Information Risk
Protect Intellectual Property
Protect valuable trade secrets
Customer and sales data, design plans, source code, M&A docs
Protect Intellectual Property
Protect valuable trade secrets
Customer and sales data, design plans, source code, M&A docs
Improve Regulatory Compliance
Control and protect regulated content
Pass audits and lower penalties/fines
Improve Regulatory Compliance
Control and protect regulated content
Pass audits and lower penalties/fines
Reduce Business Risk
Increase Stakeholders Privacy
Reduce legal exposure/ Data Loss Prevention
Comply with data retention and expiration laws
Reduce Business Risk
Increase Stakeholders Privacy
Reduce legal exposure/ Data Loss Prevention
Comply with data retention and expiration laws
2. Increase Business Productivity
and Efficiency
2. Increase Business Productivity
and Efficiency
Automated Version Control
Maintain access to latest versions at all times
Automated Version Control
Maintain access to latest versions at all times
Secure Collaboration and Outsourcing
Gain confidence to engage additional stakeholders to innovate
Secure Collaboration and Outsourcing
Gain confidence to engage additional stakeholders to innovate
Fine Grained Access Control
Offer offline access to sensitive information
Fine Grained Access Control
Offer offline access to sensitive information
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 19
Features: Versioning, Expiration, and Offline Lease Controls
Enabling Version Control: Access to a file can be revoked at
any time regardless of location
Users automatically receive latest
copy of document
Offline lease allows users to access information for a specified amount of time
Automatic expiration of rights as required
Set archiving and retention policies for compliance
Improves compliance posture for audits
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 20
Features: Seamless Audit Trail
Track and audit actions: Audit user actions at the document
level Edit, copy, print
When actions occurred
Online/offline
Granularity at the document and page level
Improves regulatory compliance for audits
Integrates with BAM (Business Activity Monitoring) to get finer grained details and analysis of actions.
Audit events can be imported by logging products such as Security Information and Event Management (SIEM) for consolidated reporting.
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 21
Features: Flexible Policy Management
Creating a policy: Document owner/publisher
protects document
Determines users who can access document
Establishes permissions of document user
Edit, print, copy, paste, work offline
Validity period of document
Administer policies quickly to organizational groups with Domain level groups creation inside and outside the firewall
MyPolicies allows users to create and deploy their own custom policies
Policy Sets allows granular administration of policy creation and visibility
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 22
Features: Dynamic Rights Control and Enforcement
Enforcing a policy: Documents always “phone home”
to the server to determine authorization, regardless of location
Entitlements can be changed as roles, business requirements change
Server-side Authorization SDK allow customizable authorization extensions
Enables custom user, workgroup, and enterprise wide applications for organizations
“Invite users” on demand into LC RM ecosystem deployments
Automated server side protection of both Office document and PDF.
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 23
Features: LiveCycle LaunchPad Desktop GUI
Intuitive GUI to expose LiveCycle Rights Management Services on the desktop:
Provides a drag and drop protection environment.
Drop a document on the LaunchPad desktop and select a policy for protection.
Improves user adoption and compliance with corporate policies.
AIR application interface
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 24
A Simple Solution
Simplify Compliance
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Simplify Compliance - Acrobat 9 Highlights
Use PDF/A to preserve virtually any electronic content across future decades
Easily maintain and preserve a record of comments, change requests, and approvals on any document
Use Acrobat with Adobe LiveCycle for a complete archival solution
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 26
PDF/A – PDF for Archiving
ISO PDF/A 19005-1 - Published October 2005
Open file format based on PDF 1.4 Standard defines what is required, recommended & prohibited
For more information visit: http://www.aiim.org/standards
An archival replacement for paper
Offers consistent, long-term
retrieval and rendering
Includes document metadata for
search and retrieval
Engineered for reliable migration
and future compatibility
Developed and maintained by
PDF/A ISO committee
PDF/A Restrictions:
No encryption
No multimedia
No external links
No proprietary fonts
No JavaScript
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 27
PDF/E – PDF for Engineering Documentation
ISO PDF/E
Open file format based on PDF 1.6
Standard is tailored for the exchange of complex engineering documentation including 3D content
For more information visit: http://www.aiim.org/standards
Cost-effective and accurate means of capturing markups
Trustworthy exchange across multiple applications and platforms
Reduces requirements for expensive & proprietary software
Lower storage and exchange costs vs. paper
Engineered for reliable migration and future compatibility
Developed and maintained by PDF/E ISO committee
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 28
PDF/UA – PDF for Universal Access
Proposed ISO PDF/UA
Open file format based on PDF 1.6
Standard defining necessary elements for PDF files to be accessible to
individuals with disabilities
For more information visit: http://www.aiim.org/standardsDefinition of accessible PDF documents
Specifies required elements for specific instances of PDF
documents – i.e. - tables, forms, fonts
Includes participants from government, education
& private sector
Developed and maintained by PDF/UA working group
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 29
Why Acrobat 9?
Enable users of free Adobe® Reader® to review and comment on PDF files*
Unify a wide-range of content in a PDF Portfolio
Easily integrate multimedia into PDF files
Supports the latest operating systems and Microsoft® Office applications
Supports a wide range of deployment scenarios
Open application interface for complete customization
Broad range of third-party plug-ins to further extend functionality*Reader version 8 or 9 required.
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 30
Why Adobe?
Adobe is the PDF leader and innovator
Millions of dollars a year are dedicatedto Acrobat R&D, quality assurance, and support
Network of 2,000+ Acrobat trainers, consultants, developers and solution partners worldwide
Adobe Acrobat customers include companies and government agencies worldwide
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Leading Manufacturers Leverage Rights Management
Results
Improved control at the document level by
enabling the definition of who is
authorized to view a design and for how
long
Increased efficiency and productivity —
customers and partners have access to
data on-demand and are automatically
notified when updated information exists
through
a portal interface
Allgaier Automotive GmbH
Located in Germany with 1,700
employees, Allgaier Automotive GmbH
is metal supplier for the international
automotive industry
Challenge
• Exchanging as much as 30 GB of design
data each ten days in 3D models with
customers and suppliers
• Exchanging 3D data in files that are
independent of the CAD system
• Deliver a fast, simple and secure
solution for communicating 3D design
data with customers and suppliers
Solution
• Adobe LiveCycle Rights Management,
PDF Generator, and Reader Extensions
“Coordinating development projects is much faster.
This is true for the 100 partners, suppliers, and other
external resources, as well as for our 80 employees.
Most internal and external resources in a project are
already using a significant amount of the workflow
capability in the portal.”
Ralf Schmidt, Manager, Engineering
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 32
TVS Motor Company
Challenge Enable faster access to mission-critical drawings and designs
Streamline collaboration among cross-functional teams
Enhance workflow management and improve productivity to address competitive business requirements
Industry Manufacturing
Solution
Acrobat 9 Pro Extended software and Adobe PDF to enable faster and more reliable access to mission-critical engineering drawings, 3D illustrations, and designs
Results Faster access to mission-critical engineering diagrams, drawings, and 3D illustrations
Improved collaboration among cross-functional teams and external suppliers
Enhanced workflow management and business productivity
Achieved significant savings in printing and shipping costs
“The inherent 3D design viewing capabilities of Acrobat 3D software have enhanced the quality of engineering
designs and information sharing among production and R&D team members. Collaboration among cross-functional
teams across the country has improved immensely, resulting in greater efficiencies in workflow processes and
document management, and enhanced business productivity.”
Richard Gomez,
General Manager
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential. 3333
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Copyright 2009 Adobe Systems Incorporated. All rights reserved. Adobe confidential.
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