crisis or opportunity: av athletics in a university archive

MOLLY ROSE STEEDMOLLY.STEED@UTAH.EDU

UNIVERSITY OF UTAH J. WILLARD MARRIOTT LIBRARY

CRISIS OR OPPORTUNITY:AV Athletics in a University Archive

An Overflowing Archive

Our Mandate

“ALL UNIVERSITY RECORDS OF PERMANENT OR HISTORIC VALUE

SHOULD BE TRANSFERRED TO THE UNIVERSITY ARCHIVES”

http://regulations.utah.edu/general/1-009.php

Existing Collections Negligible Representation

Football (men) 16mm & VHS 1960s-

1990sBasketball (men)

16mm 1950s-1990sBasketball (women)

VHS 1987-2000Gymnastics (women)

VHS 1980s-2000s

Baseball (men) Cross Country (women) Golf (men) Skiing (men) Skiing (women) Soccer (women) Softball (women) Swimming & Diving (men) Swimming & Diving (women) Tennis (men) Tennis (women) Track & Field (women) Volleyball (women)

Special Collections Legacy

Athletics Footage Yesterday and Today

Clip removed to make the file smaller!

The Good

Improved coverage of athletics history

The Good

Improved coverage of athletics historyImproved reference and organization

Hierarchies and metadata established before accession

Football All Other Sports

Athletics Digital Organization

Naming Convention Men’s Basketball Clips

YearSportOpponentStudent Athlete

Athlete Level File Names

The Good

Improved coverage of athletics historyImproved reference and organization

Hierarchies and metadata established before accession

Improved partnership with Athletics Department Licensing expertise Reference expertise Streamlined access

The Bad

Multiple TB added yearly

2012 2013 2014 201502468

1012

Estimated Athletics Data Growth (TB)

New FootballNew Other SportsOlder Files

The Bad

Multiple TB added yearly

Compression necessary for this scale of production

2012 2013 2014 201502468

1012

Estimated Athletics Data Growth (TB)

New FootballNew Other SportsOlder Files

The Bad

Multiple TB added yearly

Compression necessary for this scale of production

Athletics server workspace nearly full 2012 2013 2014 20150

2468

1012

Estimated Athletics Data Growth (TB)

New FootballNew Other SportsOlder Files

The Ugly

No budget to accommodate new digital material

The Ugly

No budget to accommodate new digital material

Huge amount of legacy analog and digital tape SPC Athletics Individual sports offices

CRISIS

http://www.utahutes.com/collegesportslive/

Our Dream

Permanent annual budget scaled for collection growth

Alternatives

One-time funding options Fans Alumni Grants

Alternatives

One-time funding options Fans Alumni Grants

Compress archival video more aggressively

Alternatives

One-time funding options Fans Alumni Grants

Compress archival video more aggressivelyDiscard some digital files

MOLLY.STEED@UTAH.EDU

The End

https://instagram.com/utahathletics/