dashboards for small business

DASHBOARDS A great business tool for small and medium

businesses

IF YOU CANNOT MEASURE IT, YOU

CANNOT MANAGE IT

How visible is your business performance?

Over 51% of owners do not review their businesses performance

Why? What are the most common reasons?

1. Do not have time

2. Do not understand the business reports

3. My business seems to be tracking ok , why bother?

4. My accountant looks after the business reports

BUSINESS OWNERS CONCERNS

Business owners have areas of concern. Some common ones are:

1. Lack of bottom line profit

2. Cash shortages

3. Identifying and reducing costs

4. Growing revenue

5. Stagnant growth

Is this your

end of

month ?

Do you have

multiple

sources of

data to try

and

understand?

Mar 14 Apr 14

Ordinary Income/Expense

Income

Govt Subsidy 2,500.00 2,500.00

Sales (Sales)

CNC 29,110.05 29,110.05

Engineering 27,877.56 27,877.56

Pumps 30.00 30.00

Total Sales (Sales) 57,017.61 57,017.61

Total Income 59,517.61 59,517.61

Cost of Goods Sold

Consumables

CNC 3.59 3.59

Engineering 24.02 24.02

Gas 320.00 320.00

Consumables - Other 9,607.32 9,607.32

Total Consumables 9,954.93 9,954.93

Freight & Handling Fees 1,036.40 1,036.40

Materials 32,880.48 32,880.48

Other Manufacturing Services

CNC 1,836.00 1,836.00

Other Manufacturing Services - Other 4,245.94 4,245.94

Total Other Manufacturing Services 6,081.94 6,081.94

Wages

CNC 20,041.58 20,041.58

Engineering 26,745.00 26,745.00

Workshop 5,944.08 5,944.08

Total Wages 52,730.66 52,730.66

Total COGS 102,684.41 102,684.41

Gross Profit -43,166.80 -43,166.80

Expense

Accounting Fees 555.00 555.00

Advertising 377.90 377.90

Computer / Office Expenses 205.17 205.17

Consultancy 1,866.20 1,866.20

Depreciation

CNC 8,747.58 8,747.58

Eng 4,194.49 4,194.49

Depreciation - Other 937.08 937.08

Total Depreciation 13,879.15 13,879.15

Donation 48.00 48.00

Electricity 3,109.02 3,109.02

Freight & Courier Fees 155.30 155.30

Govt. charges (bad tax, stamp duty, etc etc) 0.10 0.10

Insurances 1,738.35 1,738.35

Internet 111.52 111.52

Lease / HP - CNC

HAAS 5th axis + HAAS table 306.15 306.15

Okuma LB300MC-SSB 397.82 397.82

Okuma Mill MM56VA-S15 683.07 683.07

Total Lease / HP - CNC 1,387.04 1,387.04

Lease / HP - Motor Vehicles

Amarok 120.62 120.62

Multivan 145.68 145.68

Total Lease / HP - Motor Vehicles 266.30 266.30

Lease / HP - Office Equipment

SBS Server System 119.22 119.22

Total Lease / HP - Office Equipment 119.22 119.22

Magazines & Subscriptions 5,430.00 5,430.00

Motor Vehicle Expenses

Fuel & Parking 1,107.72 1,107.72

Registration & Insurance 193.30 193.30

Every month

same

spreadsheet.

Boring and

difficult to

read.

WHY ARE BUSINESS PERFORMANCE

REPORTS IMPORTANT?

Diagnosis

Relevant information gathering

Breakdown of information

Cure

There is not ‘one fix’

Design and implement corrective actions

Prevention

Use an on going monitoring regime

Easy to

understand

visual

presentation

of business

information

FILTER SELECTION

…Select All

…Chemix Labs Ltd

…Chieftan Four Inc.

…Credit Union of The Rockies

…Cross Western Store

…FH Overseas Export Inc.

…Up to one million customers

FILTER SELECTION

…Millward

…Murphy

…Smith

…Wilkinson

…Young

…up to one million suppliers

USING THE DASHBOARD

By using the information from the dashboard functions, corrective

actions can be applied to the business

Targeted cost reduction programs

Marketing & sales initiatives

Supplier pricing performance

Customer activity

Stock turnover

PREVENTION

Monitor your business

Regularly use the information displayed

Act on findings

Review outcomes

DASHBOARDS

Converts data into valuable information

Easy to read

Simple visual graphics

Filter capabilities

Great for report generation

Saves businesses money

If it’s data it can be made into a dashboard

THANK YOUGary Willis

www.red49.com.au

www.wheresmyprofitgone.com