deod - tbac november 2009 - metro...238160 - roofing contractors 238170 - siding contractors 238210...

Thursday, November 5, 2009, 9:30 AM

Agenda

Transportation Business Advisory Council Meeting

One Gateway Plaza Gateway Plaza Conference Room, 3rd Floor

American Indian Chamber of Commerce of California

Asian American Architects & Engineers Association

Asian Business Association

Black Business Association

Chinese American Construction Professionals

Greater Los Angeles African American Chamber of Commerce Latin Business Association

Latino Business Chamber of Greater Los Angeles

National Association of Minority Contractors

National Association of Women Business Owners – Los Angeles

Regional Hispanic Chamber of Commerce

Society of Hispanic Professional Engineers – Los Angeles Chapter

Women Construction Owners & Executives USA

Women’s Transportation Coalition

Women’s Transportation Seminar

I. Call to Order Lucia Tam

II. Roll Call Lucia Tam

III. Review/Approval of Minutes Lucia Tam

IV. Chair’s Report Lucia Tam

V. TBAC Speaker Art Leahy CEO, Metro

VI. Metro Contracting Opportunities Tashai Smith

A. Contract Look-Aheads B. Current Solicitations

VII. TBAC Committee Reports A. Legislative Affairs Ezekiel Patten, Jr. B. Commodities Ezekiel Patten, Jr. C. Professional Services Carlos Morgner D. Construction Ken Wong E. Membership Lynn Chen F. Bylaws Sandi Sinicrope

VIII. Old Business A. Action Items

IX. New Business A. Fiscal Year 2010 Federal Transit Administration

(FTA) Overall Goal and Methodology

X. Public Comment

XI. Adjournment

Current Solicitations Sorted by Due Date Printed 11/4/09

Number Title Type Due Date

C0950 Metro Subway Station Entrance Canopy IFB 01/06/2010

10-0011

P865-P2020 Light Rail Vehicle Destination Signs, Passenger Information and Run Number Signs including amendments 1 & 2

IFB 12/18/2009

10-0008 Brake Shoes and Blocks including amendment 1, 2 & 3 IFB 12/04/2009

PS43402410

Development/Program Management Crenshaw Transit Plus Leadership Council including amendment 1

RFP 11/17/2009

09-0024

Safety Vest Mesh (Off the Shelf) including Amendments 1, 2, 3, 4, 5 & 6

IFB 11/17/2009

10-0013 Refrigerant including amendments 1 & 2 IFB 11/17/2009

10-0010 Bus and Boot Assy. IFB 11/12/2009

FSP Light Duty Towing Services, Includes Amendments 1, 2 & 3

IFB 11/12/2009

C0953 Metro Facilities Grouting IFB 11/10/2009

OP33442421 Graffiti Abatement Services IFB 11/09/2009

10-0002 Bike Racks including amendments 1, 2 & 3 IFB 11/05/2009

10-0012 Lubricating Sticks IFB 11/04/2009

PS68102376

Industrial Hygiene and Environmental Laboratory Services including Q & A's including Amendment 1 & pricing form

RFP 11/03/2009

OP34342365 Pick Up Trucks IFB N/A

OP63502388

Vertical Storage Carousels and Vertical Lift including amendment 1 & 2

IFB N/A

OP63502314R Vertical Storage Carousel including amendment 1 & 2 IFB N/A

PS0921102333

Toll Systems Integrator to Design, Deploy, Operate and Maintain High Occupancy Toll Lanes

RFP N/A

OP63502378

Adjustable Stak System with Bridge including amendment 1 & 2

IFB N/A

OP34342219 Hybrid Sedans including amendments 1, 2, 3, 4 & 5 IFB N/A

OP34342407

Lube Trucks (Division Trucks, Spec No.QA-09-09) including amendment 1

IFB N/A

Industry Review

Elevator/Escalator Maintenance and Repair Services RFP N/A

10-0009 Tap (Smart) Cards including amendments 1, 2 & 3 IFB TBD

This information is provided as a service to those who want access to Metro through this Internet site. The information contained in this system is subject to change at any time. Please call 213-922-1037 or email Vendor Relations to request the most current information available.

Additional Information

• Construction Solicitations above are also available on eBidboard website.

• Contract Terms and Conditions • Future Contracting Opportunities

# Project Description Scope of Work Project Estimate Contract Administrator

Project Manager DEOD Manager DEOD Contract Compliance

Representative

Goal Status Anticipated Advertise

Professional Services1 Cartography Services Metro is seeking proposals from qualified firms to provide

cartographic services for its transit maps$60,000 Linda Wasley,

WasleyL@metro.net

Yvonne Price, PriceY@metro.net

Tashai Smith, smitht@metro.net

Jay Fisgus, fisgusj@metro.net

No SBE % Established

15-Oct-2009

2 New Resident Ridership Building

Metro is seeking a vendor to provide direct mail services by identifying 25,000 new residents in Los Angeles County each month and providing information on how to obtain a complimentary weekly Metro pass and other information about riding public transit

$160,000 Tommye Williams, WilliamsT@metro.net

Omark Holmes, HolmesO@metro.net

Violeta Aguilos, aguilosv@metro.net

No SBE % Established

To Be Determined

Metro is seeking proposals for the operation of local transit lines in the Gateway Cities and San Gabriel Valley region

Potential Subcontract Opportunities by NAICS:221210, 424710, 424720 - Fuel and Lubricant Supplier424320, 448110, 448120, 448190, 812331 - Uniform Services561720, 811192 - Vehicle Cleaning811121 - Body Work and Window Repair/Replacement485999 - Other Ground Passenger Transportation561320 - 100% Ride Check

Metro is seeking proposals for the operation of local transit lines in the South Bay and Gateway Cities region

Potential Subcontract Opportunities by NAICS:221210, 424710, 424720 - Fuel and Lubricant Supplier424320, 448110, 448120, 448190, 812331 - Uniform Services561720, 811192 - Vehicle Cleaning811121 - Body Work and Window Repair/Replacement485999 - Other Ground Passenger Transportation561320 - 100% Ride Check

3 Contracted Bus Service - East Region

$56,636,590

4 Contracted Bus Service - South Region

$88,219,866

Susan Dove, DoveS@metro.net

Shannon Anderson, AndersonS@metro.net

Bud Boyd, boydb@metro.net

10% DALP Established

To Be Determined

Bud Boyd, boydb@metro.net

To Be Determined

Susan Dove, DoveS@metro.net

Contract Look-Aheads November 2009

LEGENDDALP – Disadvantaged Business Enterprise (DBE) Anticipated Levels of ParticipationSBE – Small Business EnterpriseWBE VALP – Women Business Enterprise Voluntary Anticipated Levels of Participation MBE VALP – Minority Business Enterprise Voluntary Anticipated Levels of ParticipationUDBE – Caltrans DBE Program Underutilized Disadvantaged Business EnterpriseTo Be Determined – Contact Contract Administrator for Updated InformationN/A – Formal Advertisement Not Required - Contact Contract Administrator for information

DISCLAIMER All information provided above is subject to change. If you are interested in any of the projects, please contact the listed Contract Administrator and/or go to www.Metro.netClick on Doing Business with Metro and go to Contracting Opportunities and Future Contracting Opportunities for updated bid/proposal opportunities

Diversity and Economic Opportunity Department 1 of 3 November 5, 2009

Representative

Metro is seeking a qualified contractor to perform a complete construction and construction management work for an employee parking lot at Division 15

Potential Subcontract Opportunities by NAICS:

238210 - Electrical 238910 - Site Preparation238990 - Fencing561730 - Landscaping ServicesMetro is seeking a contractor to remove (4) existing escalators and replace with (4) new outdoor heavy duty escalators

238210 - Electrical

Design & ConstructionMetro is seeking to demolish the existing El Monte Station, and design and construction a new two level (subterranean & ground levels) public bus transfer and terminal station with limited retail and service center

Potential Subcontract Opportunities by NAICS:Design:541320 - Landscape Architectural Services541330 - Engineering Services541310 - Architectural ServicesConstruction:238110 - Poured Concrete Foundation/Structures 238120 - Structural Steel/Precast Concrete Contractors238140 - Masonry Contractors238190 - Other Foundation/Structure/Building238990 - All Other Specialty Trade Contractors332322 - Sheet Metal Work Manufacturing332323 - Ornamental/Architectural Metal Work Manufacturer115112 - Soil Preparation, Planting/Cultivating236220 - Commercial/Institutional Bldg Construction237110 - Water/Sewer Line/Related Structures Construction237130 - Power/Communication Line/Related Structures237310 - Highway, Street & Bridge Construction238160 - Roofing Contractors238170 - Siding Contractors238210 - Electrical Contractors238220 - Plumbing, Heating, and Air Conditioning238390 - Other Building Finishing Contractors561730 - Landscaping Services237990 - Other Heavy/Civil Engineering Construction238220 - Plumbing/Heating/Air Conditioning Contractors339950 - Sign Manufacturing423440 - Other Commercial Equipment Merchant Wholesalers423990 - Other Misc Durable Goods Merchant Wholesalers

Construction

2 Metro Red Line-Civic Center Station-Escalator Replacement

$6,000,000 Victor Ramirez, RamirezV@metro.net

Tim Lindholm, LindholmT@metro.net

1 Construction of New El Monte Station

$35,000,000 Mike Holguin, HolguinM@metro.net

Andi Wang, WangA@metro.net

Linda Perryman, perrymanl@metro.net

1 Division 15 New Employee Parking Lot

$300,000 Steve Goodwin, goodwins@metro.net

Tom Singleton, singletont@metro.net

19% MBE4% WBE Established

To Be Determined

Tom Singleton, singletont@metro.net

To Be Determined

Representative

Design & Construction Cont'dMetro is seeking a qualified and responsible contractor to perform a complete design, construction and construction management work for Division 9's Facility Maintenance Shop Project

Potential Subcontract Opportunities by NAICS:Design:541310 - Architectural ServicesConstruction:236210, 236220 - Demolition/Site Work237310, 238110 - Concrete332321 - Metal building238220 - Plumbing/HVAC238190 - Mics.(window, doors, flooring, tile, ceiling, paint)238390 - General Requirements

Equipment (No Projects)

Material/ SuppliesMetro is seeking to replenish the stock for steam soap/degreasers

561710, 325320 - Extermination & Pest Control238220 - Plumbing, Heating, & Air-Conditioning561730 - Landscaping Services562998 - Waste Management811213 - Communication Equipment423850 - Service Equipment

2 Rail - A650 Brake System Overhaul

Metro is seeking to replenish Rail A650 Brake System Overhaul $774,692 Juelene Close, CloseJ@metro.net

Cathy Kaminski, kaminskic@metro.net

No DALP % Established

To Be Determined

Other1 Tree Trimming Service for

Metro Transit FacilitiesMetro is seeking qualified licensed contractor to provide tree trimming services for trees over 13 feet for portions of Metro properties within Los Angeles County

$900,000 Samira Baghdikian, BaghdikianS@metro.net

Keith Jackson, JacksonKT@metro.net

No MBE/WBE VALP % Established

To Be Determined

Facilities Maintenance Shop at Division 9

$400,0002

1 Bus - Steam Soap/Degreasers

$3,317,377 Barbara Thomasson, thomassonb@metro.net

4-Nov-2009

Linda Perryman, perrymanl@metro.net

9-Nov-2009

Sherri Jackson, jacksons@metro.net

Cathy Kaminski, kaminskic@metro.net

Steve Goodwin, goodwins@metro.net

TRANSPORTATION BUSINESS ADVISORY COUNCIL

November 5, 2009

S:\TBAC 2009-2010\2009 Handouts\2009-11 November\Action Items for Nov 5, 2009.doc Page 1 of 1

TBAC ACTION ITEMS

ISSUE DATE

ACTION ITEM

PERSON IN CHARGE

DEADLINE

MAR 2009

SCHEDULE ART LEAHY FOR TBAC MEETING – NOVEMBER 5, 2009

LINDA WRIGHT COMPLETED

APRIL 2009 FOLLOW-UP WITH LONNIE MITCHELL RE P-CARD PURCHASING

LUCIA TAM/ZEKE PATTEN TBD

APRIL 2009 “MEET THE PRIMES” EVENT KEN WONG/AMY RICHARDSON JAN. 28, 2010

Metro FFY10 Overall Goal and Methodology Page 1 of 4 October 2009

DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FEDERAL FISCAL YEAR 2010 OVERALL GOAL & METHODOLOGY

EXECUTIVE SUMMARY: The Los Angeles County Metropolitan Transportation Authority (Metro) is recommending a 8% Disadvantaged Business Enterprise (DBE) overall goal for its Federal Transit Administration (FTA)--assisted contracts for Federal Fiscal Year 2010 (FFY10). The overall goal was developed in compliance with the US Department of Transportation (DOT) DBE Program federal regulation 49 Code of Federal regulation CFR) part 26. The overall goal is based on the total dollar amount of FTA-assisted contracts Metro projects to be awarded in the fiscal year. The goal identifies the relative availability of DBEs based on evidence of ready, willing and able DBEs in relationship to all comparable businesses which are known to be available to compete for Metro’s federally- assisted contracts. GOAL SETTING METHODOLOGY SECTION 26.45 Metro established its overall goal based on demonstrative evidence of the availability of ready, willing and able DBEs relative to all businesses ready, willing and able to participate on Metro FTA-assisted contracts. In FFY08, Metro anticipates awarding $100 million in FTA dollars with potential DBE opportunities. Metro followed the two-step goal setting methodology prescribed in 49CFR26.45. The first step was to develop a base figure for the relative availability of DBEs. The relative availability of DBEs is the total number of ready, willing and able DBE firms divided by the total number of all firms for the types of contracts Metro anticipates awarding within its geographic procurement market. The second step required an examination of all evidence available in the market area to determine what adjustment to the base figure is needed, if any, to arrive at an overall goal. A. Step One- Base Figure-Section 26.45(c)

The first step in this process is to determine the base figure for the relative availability of DBEs.

1. Method Selected - To establish the base figure, Metro utilized the first recommended procedure referenced in 49 CFR 26.45(c) (1) which is to use DBE Directories and Census Bureau Data for relative availability of DBE firms and all businesses.

a) Geographic Procurement Market:

An analysis of Metro’s geographic market area revealed that Metro solicits participation from five (6) counties, including Los Angeles, Orange, Riverside, San Bernardino, Ventura, and San Diego. The geographic procurement market was used for both the numerator (DBEs) and denominator (all businesses) within the area from which Metro draws the substantial majority of its contract competition.

b) DBE Availability:

Metro conducted an analysis to determine the number of certified DBEs that were available to participate as contractors and subcontractors in the projected contracting opportunities. The data source used for establishing availability of ready, willing and able DBE firms was derived from the California Unified Certification Program (CUCP) database of certified firms. The certified firms identified as available to perform work in various North American Industry Classification System (NAICS) work categories were matched with Metro subcontracting opportunities. The total number of certified available DBE firms, firms totaling 1,471 as shown in Attachment #1 was used in the goal setting formula used to calculate the base figure.

c) Total Business Availability:

Metro conducted a similar analysis to determine availability of all businesses within the same geographic market area. The U.S. Census Bureau 2007 County Business Pattern (CBP) was used to determine availability of all businesses within the NAICS categories in which Metro contracts. The denominator of 34,573 used to arrive at the base figure, shown in Attachment #1, represents the total number of businesses available in the market area.

2. Description of Calculation Performed - To calculate the base figure, Metro

divided the number of DBEs by the number of all businesses within Metro’s geographic market and weighted it against the total projected FTA-assisted funds Metro expects to expend in each respective work category. Based on this calculation (as shown in Attachment #1), Metro derived at a baseline figure of 4.60%. This figure was rounded upward, resulting in a 5% base figure.

B. Step Two Adjustments- Section 26.45(d)

1. Adjusted Base Figure – Metro adjusted its base figure by reviewing the median past DBE overall goal attainment over the last four years. This resulted in a calculated average of 7.25%. This average capacity was added to the 5% base figure, and divided by two, resulting in an upward adjustment

to the base figure by 2.75% or 7.75%. The base figure was rounded to the nearest percent resulting in 8% as the adjusted overall goal for FY10.

2. Overall Goal - Based on the data and analysis conducted, Metro

recommends an 8% overall goal for DBE participation.

RACE AND GENDER- NEUTRAL AND CONSCIOUS MEASURES SECTION 26.51 Metro will achieve its recommended overall goal of 8% for FFY10 by solely using race-and gender neutral (race-neutral) means. In accordance with 49 CFR 26.35(f) (3), we are required to breakout the portion of our overall goal that we project to meet through race-neutral and race-conscious means. Effective October 1, 2006, the use of race-conscious was suspended because of the federal 9th Circuit Court decision, and subsequent guidance from FTA, affecting new evidentiary standards affected recipients must now meet to support the use of race-conscious goals. The current method to achieve our FY10 overall goal will be through the use of race-neutral means, pending the completion of Metro’s Southern California Regional Disparity Study.

Race-neutral DBE participation includes, but is not necessarily limited to, the following: when a DBE wins a prime contract through customary competitive procurement procedures; DBE participation is awarded through a subcontract on a prime contract that does not carry a DBE goal; DBE participation on a prime contract that exceeds a contract goal; and DBE participation through a subcontract from a prime contractor that did not consider a firm’s DBE status in making the award.

Metro currently uses the following race-neutral means to increase DBE participation, but is not limited to: 1) providing a look ahead of upcoming procurement opportunities; 2) providing assistance in overcoming limitations such as inability to obtain bonding or financing; 3) providing technical assistance; 4) carrying out information and communication of programs on contracting procedures and specific contract opportunities; 5) ensuring distribution of Metro Certified Directory available on the Internet; 6) assisting DBEs and other small businesses to develop their capacity to utilize emerging technology and conduct business through electronic media; and 7) organizing and participating in small business outreach events.

MetroDisparity Study

The Metro draft Disparity Study is currently posted on Metro’s website at metro.net/disparity study. Metro is taking public comment beginning September 25, 2009 through November 10, 2009 by 5:00pm. Comments can be submitted online via email to: dscomment@metro.net or by US mail to Metro, Diversity & Economic Opportunity Department, Attn: DS Public Comment, One Gateway Plaza 99-13-2, Los Angeles, CA 90012. Contractors, vendors and industry associations are invited to share personal experiences and other information relevant to the future implementation of the Federal Disadvantaged

Business Enterprise (DBE) Programs implemented by the above agencies. This may include whether or not there is evidence of discrimination affecting the transportation contracting industry; starting and expanding businesses; obtaining financing; insurance and bonding; obtaining work with the above agencies and other local establishments; subcontracting opportunities and the need for any assistance programs. Comments/testimony will become part of the public record for the disparity study.

A final disparity study report is targeted for completion in December 2009. Upon completion of the study, Metro will evaluate the study results to establish the best path forward to achieve maximum DBE participation and to create a level playing field for DBEs to compete on Metro contracts.

PUBLIC PARTICIPATION SECTION 26.45G The regulation, 49 CFR Section 26.45(g) requires that Metro provide for public participation when establishing its overall goal: A. Consultation

Metro invites public participation and input from certified DBE firms and individuals who will provide general comments concerning the DBE goal methodology and race-neutral measures.

B. Published Notice

Metro published a public notice announcing the proposed overall goal and methodology in minority and women focused media and general newspaper. The FY10 annual goal and methodology was made available for inspection during normal business hours at Metro Headquarters for a period of 30 days, beginning on October 26, 2009. The public was also informed that Metro will accept public comments on the proposed goal for 45 days from the date of the notice. The overall goal was advertised from October 26 – 29, 2009 in the LA Times, Daily News, LA Opinion, Eastern Group Publications, Rafu Shimpo, Chinese Daily, LA Watts Times, Small Business Exchange and the APTA Passenger Transport. The period for public comment begun on October 26, 2009 and will end on December 10, 2009. Overall Goal public comments can be submitted to:

Metro Headquarters Diversity & Economic Opportunity Department (DEOD)

Attn: DBE Liaison Officer, Mail Stop: 99-13-2 One Gateway Plaza, Los Angeles, CA 90012

Fax: (213) 922-7660

Small Business Transportation Resource Center-SW

Learn more about the US Department of Transportation’s Financial Assistance Programs

Short-Term Lending & Bonding Assistance Teleconference Free Workshops

Date Time Tuesday, November 3 3:00 – 4:30 PM Friday, November 20 2:00 – 3:30 PM

Tuesday, December 15 3:45 – 5:15 PM Thursday, January 14 3:00 – 4:30 PM

Wednesday, February 10 3:45 – 5:15 PM RSVP is required. Only 20 people will be invited per teleconference call. Reservations are taken on a first come, first served basis. Please reserve a date and time. RSVP to Carrolyn Kubota, Project Director, at (415) 348-6262 or via email at carrolyn@uspaacc.com. Once you receive confirmation, you will be informed of the teleconference number and pass code. Our SBTRC-Southwest office is operated by the Office of Small and Disadvantaged Business Utilization’s (OSDBU) Regional Partnership Division of the US DOT in an effort to increase the number of small businesses that are prepared to compete for, and enter into, transportation-related opportunities. Our purpose is to offer a comprehensive delivery system of business training, technical assistance, and dissemination of information targeted toward transportation-related small business enterprises within the Southwest region.

TRANSPORTATION BUSINESS ADVISORY COUNCIL (TBAC)

Calendar of Events

January 2009 to December 2009 Thursday, January 8, 2009 Regular Meeting, Windsor Conference Room, 15th Floor 9:30 AM – 11:00 AM

Thursday, January 29, 2009 Meet the Primes, Metro Plaza Lobby, Board Room, 3rd Floor 5:30 PM – 7:30 PM

Thursday, February 5, 2009 University Conference Room, 4th Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, March 5, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, April 2, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, May 7, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, June 4, 2009 MEET THE BUYERS – Plaza, Board Room, 3rd Floor Lobby & 8:30 AM – 12:00 PM Gateway Plaza Conference Room

Thursday, July 2, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, August 6, 2009 No Session

Thursday, September 3, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, October 1, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, November 5, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Thursday, December 3, 2009 Gateway Plaza Conference Room, 3rd Floor 8:30 AM - 9:30 AM Committees Meeting 9:30 AM – 11:00 AM Regular Meeting

Note: Calendar of Events subject to change

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