direct loan reports and resources exploring the world of direct loan reports

Direct Loan Reports and Resources

Exploring the World of Direct Loan Reports

Julie AloisioU.S. Department of Education,

Federal Student Aid

Tracy LardinoisU.S. Department of Education,

Federal Student Aid

Field Guide

• Setting Report Options• Available Direct Loan Reports• Information contained in reports to assist

with processing• How the reports can assist with issue

identification and the reconciliation/closeout process

Report Formats and Options

Setting Report Options in COD

’11-12

https://cod.ed.gov

To Access:•Click on School•Choose Report Selection

Setting School Account Statement Options in COD

’11-12

Accessing Direct Loan Reports Online Select Services Tab

Select Hyperlink

To access COD reports:

• Select the Services tab

• Select the hyperlink

COD Direct Loan Newsbox

Years

COD Viewing/Selection Options

Origination

• Duplicate Student Borrower Report

• Completed PLUS Application Report (Since July 2011)

• Entrance Counseling Report (Since March 2011)

x

Duplicate Student Borrower• What –List of

students at your school with awards at another school

• When – Monthly

• Where – SAIG and COD Web

• Why – Identify potential overawards

Completed PLUS Application Report• Unique PLUS

Requests

• Application Complete Date

• New or Modified

• Parent or Grad PLUS

• Award Year/Loan Periods

• Credit Decision

• Credit balance

• 6-month deferment

Entrance Counseling Report• What –Shows all

entrance counselings completed on StudentLoans.gov

• When- Weekly on Sat. (Sat.- Fri.)

• Where- Web only, CSV format

• Why – Identify students who completed Entrance Counseling (Name, SSN, Completion Date, Time, & Type)

Changes

• SSN Name DOB Change Report

• Direct Loan Rebuild

x

SSN Name Date of Birth Change Report• What –List of

individuals at your school with identifier changes

• When – Weekly

• Where – SAIG and COD Web

• Why – Confirm identifier changes, update your records & prevent rejects

Direct Loan Rebuild• What –Electronic

file containing origination and disbursement detail from COD.

• When – By request via COD website.

• Where – SAIG • Why – Used to

rebuild lost DL data

Master Promissory Notes(MPN)

• Completed MPN Report

(Since July 2011)

• MPN Due to Expire Report

• Expired MPN Report

• MPN Discharge Report

x

Completed MPN Report• Receipt/Create

date determines inclusion

• Displays electronic & paper

• MPN Status• Linked

– To a loan

– To an endorser

– Single-Year functionality school

MPN Due to Expire MPN Report

• What –List of MPNs about to expire

• When – Monthly

• Where – SAIG and COD Web

• Why – Identify MPNs that will be expiring in next 60 days

Expired MPN Report• What –List

of MPNs that have expired

• When – Weekly

• Where – SAIG and COD Web

• Why – Identify MPNs no longer available for linking

DL HEADER 0000MPNINAOP#I8G010072010043023522220100430235222 U.S. DEPARTMENT OF EDUCATIONEXPIRED MPN REPORTLAST NAME|FIRST NAME|MIDDLE INITIAL|SSN|DOB|MPN ID|EXPIRATION DATE|MPN STATUS|MPN EXPIRATION STATUS|LA||757777777|19670705|757777777M10G01007001|20100414|E|EXPIRED|LA||767777777|19670705|767777777M11G01007001|20100414|E|EXPIRED|SA||095555555|19400316|758888888N10G01007001|20100401|E|EXPIRED|SA||096666666|19400317|761111111N11G01007001|20100401|E|EXPIREDLUTTS|SANJUANITA||093333333|19400314|75333333N11G01007001|20100414|E|EXPIREDLUTWIN|SANJUANA||092222222|19400313|752222222N11G01007001|20100414|E|EXPIREDMARSHALL|DONNY|D|443333333|19520707|755555555N10G01007001|20100413|E|EXPIREDMARSHALL|DONNY|D|443333333|19520707|755555555N10G01007001|20100413|E|EXPIREDWEINMANN|LAMONT|H|754444444|19670630|75444444M11G01007001|20100414|E|EXPIREDWEINRICH|LAKITA|D|750000000|19670626|75000000M10G01007001|20100428|E|EXPIREDWEINS|LAKISHA|C|749999999|19670625|749999999M11G01007001|20100428|E|EXPIREDDL TRAILER00000000010000000000000000

Pipe Delimited Format

Pipe Delimited Formatted in Excel

MPN Discharge Report• What –List of

MPNs inactive due to discharge

• When – Weekly

• Where – SAIG and COD web

• Why – Identify MPNs no longer available for linking

Comma Delimited Formatted in Excel

Comma Delimited Format

Disbursements

• Pending Disbursement Listing Report

• Action Queue

• 30 Day Warning Report

• Inactive Loan Report

• Actual Disbursement List (Oct. 2011)

• School Monitoring Email

x

Pending Disbursement Listing Report• What –Pending

disbursements for that period

• When – Weekly

• Where – SAIG or COD Web

• Why – Determine future funding needs, identify disbursements that should be actuals (DRI=True) or inactivated

Disbursement Dates in past should be:• Made Actuals or• Inactivated

Aaron K Spells 123456789 S 123456789S11G01001011/13/11 2 2750.00 27.00 14.00 2737.00TOTAL NET AMOUNT: 2737.00

COD website – Action Queue

• What – Lists Disbursements in “Pending” Status

• When – Anytime• Where – COD

website• Why – Identify

loans that should be disbursed (DRI=True) or reduced to zero

30 Day Warning Report• What –

Unbooked Loans/MPNs

• When - Monthly• Where – SAIG

or COD Web• Why – Identify

and Resolve Unbooked Loans on COD and monitor compliance with 30-day reporting requirement

REPORT ID:                U.S. DEPARTMENT OF EDUCATION               PAGE 1 OF 1RUN DATE: 04/03/2012       FEDERAL DIRECT LOAN PROGRAM          RUN TIME: 01:05AM                              30-Day WARNING REPORT                              AWARD YEAR: 2011-2012                        FOR THE PERIOD ENDING 03/31/2012    THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACT   SCHOOL NAME: SAMPLE UNIVERSITY                               SCHOOL CODE: G01999ADDRESS: 5 COLLEGE AVE         NEW YORK, NY  10038-2206Loans Pending Booking Section:                                                                 DATA NEEDED     LOAN           LOAN ID             BORR NAME        DATE      LOAN   PROM   DISBTYPE                                                RCV'DP      111234222P12G01999001   NOONAN, DANNY      02/02/2012         Y      YP      222345333P12G01999001   SASSAFRAS, HENRY   02/26/2012         Y      YP      345432111P12G01999001   BELL, BOBBY G      02/08/2012         N      YP      465433333P12G01999001   SIMON, JOHN S      02/08/2012         Y      YP      733433593P12G01999001   MARK, KELLY D      02/08/2012         N      YP      743433582P12G01999001   MILLBERN, DAN M    02/08/2012         Y      NP      877433583P12G01999001   SUITER, GARY B     02/08/2012         Y      NP      888433366P12G01999001   FLOOD, MEGHAN      01/30/2012         Y      NP      999433330P12G01999001   BECHARA, MARK      02/07/2012         Y      N-----------------------------------------------------------------------------------TOTAL NUMBER PLUS               9-----------------------------------------------------------------------------------S      314111634S12G01999001   LEE, KIM G         02/28/2012  OK     Y      NS      765555463S12G01999001   KIBBEE, LOIS       02/28/2012  OK     N      Y-----------------------------------------------------------------------------------TOTAL NUMBER SUBSIDIZED         2-----------------------------------------------------------------------------------U      654321674U12G31933001   BUCHANAN, JAMES    01/07/2012  OK     Y      Y-----------------------------------------------------------------------------------TOTAL NUMBER UNSUBSIDIZED             1----------------------------------------------------------------------------------------------------------------------------------------------------------------------TOTAL NUMBER PERKINS            0         -----------------------------------------------------------------------------------GRAND TOTAL                     14-----------------------------------------------------------------------------------Promissory Notes Without Origination Records Section:PROMISSORY NOTE ID                             DATE RECEIVED      NOTE AMOUNT200104117M12G01999001                          03/04/12123404117M12G01999001                          03/16/12200156765N12G01999001                          03/30/12

P 733433593P12G0199001 MARK, KELLY D 02/08/2012 N YP 743433582P12G0199001 MILLBERN, DAN M 02/08/2012 Y N

Inactive Loan Report• What –

Inactive Loans

• When - Monthly

• Where – SAIG or COD Web

• Why – Identify Inactive Loans that should be active or vice versa

RUN DATE: 08/20/2011 U.S. DEPARTMENT OF EDUCATION PAGE 1RUN TIME: 04:34PM FEDERAL DIRECT LOAN PROGRAM INACTIVE LOANS REPORT AWARD YEAR: 2011-2012 REPORTING PERIOD: 2011-07-01 - 2011-07-31 THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACTSCHOOL NAME: SCHOOL CODE: G08303ADDRESS: LOAN INACTIVETYPE LOAN ID BORROWER NAME DATE--------------------------------------------------------------------------------S 100017013S12G08303001 JOHN M CREWS 07/31/2011S 100013828S12G08303001 THOMAS P JOHNSON 07/31/2011TOTAL NUMBER OF INACTIVE DIRECT SUBSIDIZED LOANS FOR PERIOD: 2 --------------------------------------------------------------------------------U 100019365U12G08303001 JOEL J MILLER 07/31/2011U 100014333U12G08303001 MICHAEL F RUMSFELD 07/31/2011U 100018722U12G08303001 PETER I WALKER 07/31/2011TOTAL NUMBER OF INACTIVE DIRECT UNSUBSIDIZED LOANS FOR PERIOD: 3 --------------------------------------------------------------------------------P 100111365P12G08303001 KRISTEN J FORD 07/31/2011P 100111333P12G08303001 LORI F KENDRICK 07/31/2011TOTAL NUMBER OF INACTIVE PLUS LOANS: 2 --------------------------------------------------------------------------------GRAND TOTAL: 7

Actual Disbursement List• What -Displays

booked, unbooked and future dated actual disbursements

• When-Generated on Saturday; Reporting period is previous Sat. to Fri.

• Where -NewsBox in CSV; SAIG in comma delimited

• Why – Compare to school’s actual disbursements

Explore in October 2011

School Monitoring Email• What –Email

sent to notify schools of Unsubstantiated Cash, POP, and 30 Day Reporting

• When – Weekly• Where – Email

to FAD • Why – Alerts

schools of potential processing issues

School Monitoring Email

Reconciliation & Closeout

• School Account Statement

• School Summary Financial Information Page in COD

• Cash Activity Page in COD

• Closeout Confirmation Page in COD

x x

School Account Statement• What –Main

Tool for required monthly reconciliation

• When – Monthly

• Where – SAIG only

• Why – Use cash summary and detail to reconcile with school data

Year-To-Date Cash Summary

School Account Statement

Cash Detail

School Account Statement

Loan and Disbursement Detail

School Summary Financial Information Page in COD

• What – Contains same data as the SAS Cash Summary

• When – Updated daily

• Where – COD Web

• Why – Monitor cash balances

Cash Activity Page in COD• What – Lists

all cash drawdown's & refunds of cash for one program year/program at a time

• When – Updated daily

• Where – COD Web

• Why – Monitor cash transactions

Days Left for On-time Reporting

Closeout Confirmation Screen in COD• What –

Submit Closeout Confirmation

• When – Before Closeout Deadline

• Where – COD Web

• Why – Easy way to confirm your closeout balance

Closeout Confirmation Screen in COD

Other Resources

• COD Technical Reference, Volume 6, Section 8 (Reports)

• Look for updated information on IFAP

http://ifap.ed.gov/ifap/

When You Don’t Know Which Way to Go….

• Julie.Aloisio@ed.gov

• Tracy.Lardinois@ed.gov