dmptool webinar 10: more extensive dmps

Logistics for Webinar

You must call in for audio: 866-740-1260 access code 9870179#

Participants mutedAsk questions in chat any time

20 minutes for Q&A

Recording & slides, schedule of webinars: blog.dmptool.org/webinar-series

DMPTool Webinar Series 10: More Extensive DMPsSponsored by IMLS1 October 2013

28 May Introduction to the DMPTool

4 June Learning about data management: Resources, tools, materials

18 June Customizing the DMPTool for your institution

25 June Environmental Scan: Who's important at your campus

9 July Promoting institutional services; EZID Outreach Made Simple!

16 July Health Sciences & DMPTool - Lisa Federer, UCLA

23 July Digital humanities and the DMPTool - Miriam Posner, UCLA

13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue

27 Aug Talking Points for Meeting with Institutional Stakeholders

1 Oct Beyond Funder Requirements: More Extensive DMPs

15 Oct Tools and resources that complement the DMPTool

5 Nov Case studies – Librarians successfully supporting data

blog.dmptool.org/webinar-series

Data Management: Beyond Funder Requirements

Sherry Lake | @shlakeuvaData Management Consultant, University of Virginia Library

DMPTool Webinar Series 10: More Extensive DMPsSponsored by IMLS1 October 2013

Roadmap

https://www.facebook.com/charlottesvillevirginia: Photo Instagrammer ihugtrees05

Goals of the Webinar

Review DMP Funder Requirements

Operational Data Management

Data Management Workbook

Preview of DMPTool2: Institutional Requirements

• Differentiate between Funder Data Management Plan and Operational Data Management

• Understand the parts of a Data Management Workbook

• Introduce the institutional data management requirements in DMPTool2

onal C

Webinar Goals

Roadmap

Parts of a (Generic) NSF Data Management Plan

I. Products of the Research: The types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project.

II. Data Formats: The standards to be used for data and metadata format and content (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies).

III. Access to Data and Data Sharing Practices and Policies: Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements.

IV. Policies for Re-Use, Re-Distribution, and Production of Derivatives.

V. Archiving of Data: Plans for archiving data, samples, and other research products, and for preservation of access to them.

Grant Proposal Guide (GPG) Chapter II.C.2.jhttp://www.nsf.gov/pubs/policydocs/pappguide/nsf13001/gpg_2.jsp#dmp

Specific Requirements

• Roles and Responsibilities– outline the rights and

obligations of all parties• Project Data

Management– how data is managed

and maintained during project “lifetime”

From Flickr by jesseFewell

Funder Data Management Plan Obligations

• Plan monitored via annual and final report

• Outcomes reported in subsequent proposals– Under “Results of

Prior NSF support”

eadboy

Roadmap

What is a Data Management Plan?

• Brief description of how you will comply with funder’s data sharing policy

• Reviewed as part of a grant application

• A comprehensive plan of how you will manage your research data throughout the lifecycle of your research project

Lifecycle Data Management

Data Life Cycle

Re-Purpose

Re-Use

Deposit

DataCollectionDataCollection

DataAnalysisDataAnalysis

DataSharingDataSharing

Proposal Planning Writing

Data DiscoveryData Discovery

End of ProjectEnd of Project

DataArchiveDataArchive

ProjectStart UpProjectStart Up

Research Lifecycle: Uva Library Data Management Consulting Grouphttp://dmconsult.library.virginia.edu/lifecycle/

• Appoint Data Manager Contact

• Describe data to be collected and methodology

• Include guidelines on data documentation

• Plan security and backup procedures

• Plan sharing of data for public use

• Include preservation plans

• Document copyright and intellectual property rights

Ted Nguyens USA Blog: http://www.tednguyenusa.com

Methods of Data Management

• Data Organization–Working more efficiently with data

• Data Administration– Protecting data and ensuring quality

• Data Archiving and Sharing– Archiving for preservation and sharing

to promote re-use

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo Instagrammer ihugtrees05

Parts of the Workbook

1. Project description

2. Survey of existing data

3. Data to be created i. Data organization

methods

4. Data administration issues:i. Funding and

institutional requirements

ii. Data owners and

stakeholders iii. Access and security iv. Privacy/Confidentialityv. Backups

5. Data sharing and archiving

6. Responsibilities

7. Data documentation and metadata

8. Budget

Data to be Created

File Naming Conventions

File Version Control

• Via file naming conventions

• Software for Version Control

• Network Version Control

Data Administration• Funding &

Institutional Policies• Access (working

storage) & Security• Backups

Data Sharing & Archiving

Other Key Sections

Data Organization

Survey of Existing

Project Description

Data Administration

Data Sharing &

ArchivingResponsibilitie

sData Documentation &

MetadataBudget

• Responsibilities• Data

Documentation and Metadata

• Budget

When a Plan Comes Together

• Consistent Data Management• Can be used for training• Use parts for Data Management

Reports• Easy to record changes (i.e., policy)

Rich Murmane Blog: http://richmurnane.blogspot.com/

Roadmap

https://www.facebook.com/charlottesvillevirginia Photo Instagrammer ihugtrees05

Institutional Requirements

• Institutions can create local data management requirements

• Can reflect institution data management policies

Local Institution

https://bitbucket.org/dmptool/main/wiki/DMPTool2Project

ANU Data Management Manual: Managing Digital Research Data at the Australian National University (6th Edition): http://tinyurl.com/ANU-DMP

Managing and Sharing Data: Best Practices for Researchers (3rd Edition): http://www.data-archive.ac.uk/media/2894/managingsharing.pdf

University of Virginia Data Management Planning Workbook, e-mail: shlake@virginia.edu

For More InformationFl

Twitter

Website

shlake@virginia.edu

@shLakeuva

http://dmconsult.library.virginia.edu

DMP: Beyond the 2-Pager

James Gibeaut, PhD

GRIIDC Director and Endowed Chair for Geospatial Sciences

Harte Research Institute for Gulf of Mexico Studies Texas A&M University – Corpus Christi, TX

(email: james.gibeaut@tamucc.edu)

Felimon Gayanilo

Systems Architect

(email: felimon.gayanilo@tamucc.edu)

MissionThe mission of Gulf of Mexico Research Initiative (GoMRI) is to implement an independent research program that will

(1) Study the effects of the Deepwater Horizon incident and the potential associated impact of this and similar incidents on the environment and public health and

(2) Develop improvements for spill mitigation, oil detection and characterization, and advanced remediation technologies.

Presenter: J. Gibeaut

The ultimate goal of the GoMRI is be to improve society’s ability to understand, respond to and mitigate the impacts of petroleum pollution and related stressors of the marine and coastal ecosystems, with an emphasis on conditions found in the Gulf of Mexico. Knowledge accrued will be applied to restoration and to improving the long-term environmental health of the Gulf of Mexico.

Research Themes

1. Physical distribution and ultimate fate of contaminants associated with the Deepwater Horizon incident;

2. Chemical evolution and biological degradation of the contaminants;

3. Environmental effects of the contaminants on Gulf of Mexico ecosystems, and the science of ecosystem recovery;

4. Technology developments for improved detection, characterization, mitigation, and remediation of offshore oil spills; and

5. Impacts of oil spills on public health.

GoMRI Funds Awarded as of December 31, 2011

Data Management PolicyGuiding Principles

• Timely submission of data and model outputs to GRIIDC and to national repositories• Use of existing data standards and management systems as much as practicable• Employ best practices for data policy and data management as elucidated by NSF and NOAA or other agency appropriate for the topic of study• A strong commitment to data management by each PI

Request for Proposal and the DMP

• RFPs are drafted by the GoMRI Research Board and announced through the GoMRI website (see http://gulfresearchinitiative.org/request-for-proposals/rfp-iv-save-the-date/ for the next RFP)

• Includes pre-proposal and full proposal requirement with abbreviated DMP.

Post-Award: Revisiting the DMP• GoMRI/GRIIDC Template (http://

data.gulfresearchinitiative.org/docs/DMP/Gulf-of-Mexico-Research-Initiative-Data-Management-Plan-Template.pdf)

• DMPTool (https://dmp.cdlib.org/; GoMRI template is also available)

• Example DMPs are also posted on GRIIDC sitePresenter: J. Gibeaut

Dataset: Concept to Registration

ayanilo

CDL DMPToolPre

ayanilo

Dataset Information Form (DIF)

• Inform the community of what is planned to be collected, and

• Inform GRIIDC of what is expected to come.

ayanilo

Compliance/Dataset Monitoring

Presenter: F. Gayanilo

ayanilo

Dataset Registration/Submission

ayanilo

ISO 19115/19115-2 Metadata Editor

ayanilo

Compliance/Dataset Monitoring

Data Discovery(https://data.gulfresearchinitiative.org/

Thank you!

DMP: Beyond the 2-Pager

James Gibeaut, PhD

GRIIDC Director and Endowed Chair for Geospatial Sciences

(email: james.gibeaut@tamucc.edu)

Felimon Gayanilo

Systems Architect

(email: felimon.gayanilo@tamucc.edu)

From Flickr by Jeff Keacher

In 2 weeks: Complementary ToolsPresenters: Carly Strasser, Perry Willett, Marisa Strong, Center for Open Science

Tuesday 15 Oct @ 10am PT

Register now!

blog.dmptool.org/webinar-series/

28 May Introduction to the DMPTool

4 June Learning about data management: Resources, tools, materials

18 June Customizing the DMPTool for your institution

25 June Environmental Scan: Who's important at your campus

9 July Promoting institutional services; EZID Outreach Made Simple!

16 July Health Sciences & DMPTool - Lisa Federer, UCLA

23 July Digital humanities and the DMPTool - Miriam Posner, UCLA

13 Aug Data curation profiles and the DMPTool – Jake Carlson, Purdue

27 Aug Talking Points for Meeting with Institutional Stakeholders

1 Oct Beyond Funder Requirements: More Extensive DMPs

15 Oct Tools and resources that complement the DMPTool

5 Nov Case studies – Librarians successfully supporting data

EmailTwitter

BlogFacebook

uc3@ucop.edu@TheDMPToolblog.dmptool.orgFacebook.com/DMPTool

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dmptool webinar 10: more extensive dmps

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