do it now activity

KEYWORDS

Do it now activityActivity: A travel agent is trying to create a database to collect information about people who are booking a flight. He is having a few problems and needs your help!

Look at the information below, then match each Data box to the correct Field box. For example, the Data ‘Morecambe’ matches the Field ‘Town’.

DATA FIELD

Dr.

44

Paul

Morecambe

£149.99

LA1 4FH

Town

House Number

Postcode

First Name

Cost

Title

11/12/2005 Date booked

Activity: How did you do? Your next task is to enter the Data Type for each Data/Field pair by clicking on the box and typing a word from one of the following options:

TEXT NUMBER CURRENCY DATE/TIME LOOKUP*

For example, the Data/Field pair Morecambe/Town has the Data Type ‘Text’.

* The data type Lookup is when you can only enter a choice of data.

DATA FIELD

Dr.

44

Paul

Morecambe

£149.99

LA1 4FH

Town

House Number

Postcode

First Name

Cost

Title

11/12/2005 Date booked

DATA TYPE

Text

When you are ready, go to the next slide.

Take a look at the answers below. Did you enter the correct Data Types?

Text

DATA FIELD

Dr.

44

Paul

Morecambe

£149.99

LA1 4FH

Town

House Number

Postcode

First Name

Cost

Title

11/12/2005 Date booked

DATA TYPE

Number

Text

Text

Currency

Lookup

Date/Time

I can create a database which is fit for purpose

LEARNINGAIM

• Create a database• Input information into your

database and check it for errors

LEARNINGOBJECTIVES

KEYWORDS

LEARNINGOBJECTIVES

ALL(Level 3)

Explain why sorting data in a flat file can improve searching for information.

MOST(Level 4)

Analyse and evaluate data and information, and know that poor quality data leads to unreliable results, and inaccurate

conclusions

SOME(Level 5)

Define data types: real numbers and Boolean.

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

By the end of the lesson you will be able to

KEYWORDS

LEARNINGOBJECTIVES

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

Creating a databaseDetective Turner and his team of detectives have been busy interviewing people. The team has now interviewed everyone using your questionnaire. This information is taking a long time to sort through, and they are having difficulties finding the information they need.

By the end of this tutorial you will be able to:

• Create a database• Input information into your database and check it for errors

Database theory

• A database is a computerised system for storing large amounts of information in electronic format.• It allows the user to find specific records, and sort and filter the data stored within it to provide useful reports.

What is a database used for?

A database is built from tables of data, each table contains records, and each record contains fields.

A record is a complete set of information about a person or thing. For example: one person’s name, date of birth, address.

A field is one piece of information such as Surname.

How does a database store information?

Surname Forename Date of birthBailey Mark 08/02/68Garvey Francis 06/05/48

Field Name

Can someone identify a Field Name?Can someone identify a Record?

Record

Field Names Data Types

Text

Number

AutoNumber

Date/time

Yes/no

Currency

Surname

Forename

House number

Street

Town

Postcode

Telephone numberDate of birth

Fields usually have a maximum of three words in their name.

For example, the question ‘What is your surname?’ would have the Field Name ‘Surname’.

Now decide what the following Field Names could be.

‘What number is your house?’ could have a Field Name of:

‘What is your date of birth?’ could have a Field Name of:

House number

Date of birth

Naming fields

KEYWORDS

LEARNINGOBJECTIVES

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

get startedDownload the document from Weebly.

Make short, one or two word versions of the questions.

These we will use for field names.

First to finish gets principal reward!

Go through the embedded document from Weebly to learn about database theory.

KEYWORDS

LEARNINGOBJECTIVES

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

Design field names and question typesDownload the document from Weebly called data types.

design a databaseNow you need to go to:

Programs -> Microsoft Office -> Access 2010 to begin designing your database. Watch the short video below to see how to do it.

KEYWORDS

LEARNINGOBJECTIVES

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

Design field names and question typeshttp://www.youtube.com/watch?feature=player_embedded&v=W17YbJ9-yX8#t=22

KEYWORDS

LEARNINGOBJECTIVES

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

Add your information from your questionnaire!

You can now enter the information from the three questionnaires that your classmates completed in Tutorial 2. Watch Skills Demo 3e on entering information onto your database first.

Now it's your turn to enter your data. Remember to save the table again when you have entered all the information

KEYWORDS

LEARNINGOBJECTIVES

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

Round it up!!Now play an interactive game to test student knowledge of data types!

KEYWORDS

LEARNINGOBJECTIVES

ALL(Level 3)

Explain why sorting data in a flat file can improve searching for information.

MOST(Level 4)

Analyse and evaluate data and information, and know that poor quality data leads to unreliable results, and inaccurate

conclusions

SOME(Level 5)

Define data types: real numbers and Boolean.

I can create a database which is fit for purpose

FiltersDataQueries

DatabaseReportsInterrogate

I can …