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Dorace-neutralmeasureshaveapositiveeffectonDisadvantagedBusinessEnterprise(DBE)utilizationinthenumberofBARTfederally
fundedprofessionalservicesagreementsandhastherebeenanincreaseinthenumberofagreementsandtotaldollaramountsreceivedbyDBEs
duringFiscalYears2012-2015?
TheSanFranciscoBayAreaRapidTransitDistrict
SubmittedbyAlmaBasurtoJune3,2016
MinetaTransportationInstituteSanJoseStateUniversity
SanJose,California
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ACKNOWLEDGEMENTS Theauthorwishestoexpresshergratitudetothemanypeoplewhoparticipatedinthe
completionofthiscapstonepaper,whichwasahugeundertaking.DeepestgratitudetoThe
SanFranciscoBayAreaRapidTransitDistrictstaff,inparticular,WayneWong,HaydenLee,Jose
RamiroSalazar,TimLohrentz,andCindyChan.Abig“ThankYou”toJaniceSalaisofThe
CaliforniaDepartmentofTransportationandtoalltheownersfromeachprofessionalservices
firmwhovolunteeredandparticipatedbyprovidingtheirvaluablecommentsand
recommendations.Thispaperwouldnothavebeencompletedwithouteveryone’sassistance.
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TABLEOFCONTENTS
ACKNOWLEDGEMENTS...........................................................................................................2
LISTOFFIGURES.....................................................................................................................5
LISTOFTABLES.......................................................................................................................6
ACRONYMS............................................................................................................................7
1.EXECUTIVESUMMARY.......................................................................................................8
2.INTRODUCTION.................................................................................................................9ProblemStatement...................................................................................................................................................................9Purpose.......................................................................................................................................................................................10
3.HISTORY..........................................................................................................................11DBEProgram’sRace-NeutralMeasures........................................................................................................................15EffectsofRace-NeutralMeasures....................................................................................................................................16
4.LITERATUREREVIEW........................................................................................................23CaseStudies...............................................................................................................................................................................27
5.RESEARCHMETHODOLOGY..............................................................................................31ResearchQuestions................................................................................................................................................................37
6.FINDINGSANDANALYSIS.................................................................................................44In-PersonInterviews.............................................................................................................................................................44CaltransTelephoneInterview...........................................................................................................................................45TelephoneInterviewsfromOwnersofProfessionalServicesFirms...............................................................45On-LineQuestionnairefromOwnersofProfessionalServicesFirms.............................................................46
7.CONCLUSION&RECOMMENDATIONS.............................................................................50
AppendixA...........................................................................................................................53DisadvantagedBusinessEnterprise(DBE)Criteria................................................................................................53
AppendixB...........................................................................................................................54In-PersonInterviewQuestions.........................................................................................................................................54
AppendixB-1........................................................................................................................55In-PersonInterviewAnswers...........................................................................................................................................55
AppendixC...........................................................................................................................60CaltransTelephoneInterviewQuestions.....................................................................................................................60
AppendixC-1........................................................................................................................61CaltransTelephoneInterviewAnswers........................................................................................................................61
AppendixD...........................................................................................................................64TelephoneInterviewQuestionstoOwnersofProfessionalServicesFirms.................................................64
AppendixD-1........................................................................................................................65
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TelephoneInterviewMatrixof.........................................................................................................................................65AnswersfromOwnersofProfessionalServicesFirms..........................................................................................65
AppendixE...........................................................................................................................74On-LineSurvey/Questionnaire.........................................................................................................................................74toOwnersofProfessionalServicesFirms....................................................................................................................74
AppendixE-1........................................................................................................................75MatrixofOn-LineSurvey/QuestionnaireandAnswers.........................................................................................75
AppendixF...........................................................................................................................76Bibliography..............................................................................................................................................................................76
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LISTOFFIGURESFigure1:BARTAwards,CommitmentsandPaymentstoDBEsinFY2012-FY2015
Figure2:ProfessionalServicesUtilization
Figure3:ProfessionalServicesAgreementsAwardedinFY2012–FY2015
Figure4:NonDBEandDBEPaymentsduringcalendaryears2012–2015
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LISTOFTABLES
Table1:BART’sDBEProgramEffectiveness
Table2:ResearchDesignTaskWorkPlan
Table3:SummaryofResearchQuestionsandMethods
Table4:PrimarySourcesusedforEachMethod
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ACRONYMSA&E ArchitectandEngineeringBAC BusinessAdvisoryCouncilBART TheSanFranciscoBayAreaRapidTransitDistrictBARTBoard TheSanFranciscoBayAreaRapidTransitDistrictBoardof
DirectorsBBC BBCResearch&ConsultingCaltrans CaliforniaStateDepartmentofTransportationCaltransSmallBusinessCouncil CouncilCFR CodeofFederalRegulationsCM ConstructionManagementCRA CharlesRiverAssociatesInternationalDISTRICT TheSanFranciscoBayAreaRapidTransitDistrictDBE DisadvantagedBusinessEnterpriseDOT DepartmentofTransportationFTA FederalTransitAdministrationFY FiscalYearGEC GeneralEngineeringConsultantMBE MinorityBusinessEnterpriseMSBEs MicroSmallBusinessEntitiesNDProgram Non-DiscriminationforSubcontractingProgramOBIEE OracleBusinessIntelligenceEnterpriseEditionOCR OfficeofCivilRightsPCJPB PeninsulaCorridorJointPowersBoardSB SmallBusiness(TermusedforNon-FederalProgram)SBBAP SmallBusinessBondingAssistanceProgramSBE SmallBusinessEntity(TermusedforFTAProgram)SBElements SmallBusinessElementsSM&PC SanMateoPeninsulaCorridorUDBE UniformDisadvantagedBusinessEnterpriseUSDOT UnitedStatesDepartmentofTransportationVPT VendorPaymentTrackingSystemVTA SantaClaraValleyTransportationAuthorityWBE Women-OwnedBusinessEnterprise
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1.EXECUTIVESUMMARY
AsarecipientoffederalfundsfromtheUnitedStatesDepartmentofTransportation
(USDOT),TheSanFranciscoBayAreaRapidTransitDistrict(“BART”orthe“District”)isrequired
tocomplywiththeFederalTransitAdministration(FTA)regulationsassociatedwith
DisadvantagedBusinessEnterpriseparticipationTitle49CodeFederalRegulations(CFR)Part26
byestablishingandmaintainingtheDistrict’sDisadvantagedBusinessEnterprise(DBE)
Program.1TheDBEProgramassuresthatallfederallyfundedDistrictcontractsare
administeredwithoutdiscriminationonthebasisofrace,color,sexornationalorigin,andthat
DisadvantagedBusinessEnterprises(DBEs)andSmallBusinessEnterprises(SBEs)haveanequal
opportunitytocompeteforandparticipateintheperformanceoffederalcontractsawardedby
theDistrict.2
RevisedinFebruary2012,theDistrict’sDBEProgramcontinuestobeavitaltoolfor
increasingDBEandSBEparticipationinBARTcontracts.TheDBEProgram’sstatementpolicy,
objectives,administration,goals,MarketArea,certificationcriteriaandotherrequisite
provisionsareavailableontheDistrict’swebsiteatwww.bart.gov.
MostDBEfirmsareMinorityBusinessEnterprisesandWomen-OwnedBusiness
Enterprises(M/WBEs).ThereareanumberofM/WBEfirmsthathavegraduatedfromtheDBE
ProgrambecausetheyareeithertoolargetobeDBEsinsalesorareoverthepersonalnet
worthorforonereasonoranotherarenotcertifiedasDBEs.However,referencesdefined
underTitle49CFR,Part26AppendixE“IndividualDeterminationsofSocialandEconomic
Disadvantage”identifyingM/WBEsshouldnotbeconfusedwiththeM/WBEreferencesdefined
intheDistrict’sNon-DiscriminationforSubcontractingProgram(NDProgram).Pleasenotethat
BART’sNDProgramisdesignedtopreventdiscriminationagainstorinfavorofMBEsandWBEs.
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Itisnotdesigned(notpartofastrategy)toincreasetheparticipationofMBEsorWBEsdueto
Proposition209restrictions.
AlthoughBARThasusedmanyproactiveapproachestoincreasethepoolofDBEsand
SBsinitsbiddingopportunities,thepurposeofthiscapstonepaperistoidentifyifrace-neutral
measureshavebeeneffectiveinincreasingDBEutilizationinBART’sprofessionalservices
agreementsandtodetermineiftherehasbeenanincreaseinthenumberofagreementsand
totaldollaramounts(i.e.,primeandsubawards)receivedbythisgroupbetweenfiscalyears
(FYs)2012–2015(the“StudyPeriod”).
2.INTRODUCTION
ProblemStatement
Afterfurtherresearch,itwasfoundthatthereisaconsiderablelackofhistoricaldataon
DBEparticipationinBARTcontractsthatshowtheimpactsoftheDistrict’sDBEProgram’s
implementation.TheavailablereportssubmittedtotheFTAandarchiveddata,withinthelast
decade,wereusedtoidentifyanyrace-neutralmeasuresthathavehadapositiveeffectonDBE
utilizationinBART’sprofessionalservicesagreements,andinthenumberofagreementsand
totaldollaramountsreceivedbythisgroupduringtheStudyPeriod.
InFYs2012,2013and2015,BARTdidnotmeetitsTriennialgoalduetoinsufficientDBE
participationandtothevariouschallengesidentifiedatBARToutreachforumsandroundtable
discussionswithprimecontractorsandsubcontractors.Alsoforthisstudy,itwasnecessaryto
identifyanyadditionalfactorsimpactingDBEparticipationandmeasuringtheeffectivenessof
thecurrentrace-neutraleffortsusedforDBEoutreach.
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Purpose
Thepurposeofthisreportistounderstandifrace-neutralmeasureshaveincreasedthe
numberandvalueofBARTprofessionalservicesagreementstoDBEsduringtheStudyPeriod.
AlthoughBARThasusedmanyproactiveapproachestoincreasethepoolofDBEsandSBsinits
biddingopportunities,itisnecessarytoidentifywhichmeasureshavebeenthemosteffective
inincreasingDBEutilizationinBART’sprofessionalservicesindustry.Inthispaper,race-neutral
measuresandrace-neutraleffortswillbeusedinterchangeably.
Additionally,theresearchgeneratedforthisstudywillconsistofvaluableinformation
(i.e.,datasources,statisticalanalysis,andrecommendations)thatmaybeusedbyvarious
stakeholders,publicandprivatesectors,SmallBusinesses,andUSDOTrecipientswhomustalso
complywithsimilarfederalregulationsandwhoarehavingdifficultyattainingtheirAnnualDBE
Goaland/orTriennialgoal.3Thesuggestedsourcesinclude,butarenotlimitedto,the
following:
• DocumentReviewandAnalysis;
• SecondarySources:
• BART’sAvailabilityandUtilizationStudyFinalReportdatedApril9,2009;
• BART’sDBEShortfallAnalysisReportsdatedDecember2013&2015;
• BART’sUniformDBESemi-AnnualReportsforfiscalyears2012-2015;
• PublicTransitAgencies’AvailabilityandDisparityStudyReports;
• SurveyData:
• On-linesurvey/questionnairefromownersofprofessionalservicesfirms;and
• PrimaryandTelephoneInterviews.
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3.HISTORY
In1964,PresidentLyndonJohnsoncreatedtheUrbanMassTransportation
Administration,whichwasresponsiblewithprovidingfederalassistanceformasstransit
projects.4 Since1964,theFTAhaspartneredwithstateandlocalgovernmentstocreateand
enhancepublictransportationsystems,investingmorethan$10billionannuallytosupportand
expandpublicrail,bus,trolley,ferryandothertransitservices.5 Forhalfacentury,theFTAhas
broadeneditsservicesbyprovidingalternativetransportationoptionsforresidentsinsmall
citiesandruralcommunitiesthatpreviouslylackedtransitandithasmadepublic
transportationaviableoptionthroughouttheUnitedStates.6
In1983CongressauthorizedtheUSDOTtoimplementandestablishthestatuesforthe
DisadvantagedBusinessEnterpriseProgram,anationwidefederally-fundedprogram,that
createsalevelplayingfieldforwhichaDBEorSBEcancompetefairlyonfederallyfunded
agreements,contractsandsubcontracts.7 However,in1989and1995respectively,twoUnited
StatesSupremeCourtdecisions(i.e.,TheCityofRichmondv.J.A.CrosonCo.andAdarand
Constructors,Inc.v.Pena)raisedthestandardbywhichfederalcourtsreviewbothlocaland
federalgovernmentminoritybusinessenterpriseanddisadvantagedbusinessenterprise
contractingprograms.8 Asaresult,race-consciousandrace-neutraleffortsbecameapartof
theDisadvantagedBusinessEnterpriseProgramtoattainDBEparticipationinfederalcontracts.
Thenin1997,Proposition209wasapprovedbythevotersinCaliforniaanditamendedthe
StateConstitutiontoprohibittheState,localgovernments,districts,publicuniversities,
colleges,schools,andothergovernmentalinstitutionsfromdiscriminatingagainstorgiving
preferentialtreatmentonthebasisofrace,sex,color,ethnicity,ornationalorigintoany
individualorgroupinpublicemployment,publiceducation,orpubliccontracting.9 Moreover,
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Section(e)inProposition209exemptsactions,whichmustbetakentoestablishormaintain
eligibilityforanyfederalprogram,whereineligibilitywouldresultinalossoffederalfundsto
theState.10
PursuanttotheUSDOT,Title49CFRPart26,recipientsoffederalfinancialassistance
fromUSDOT(“Recipient(s)”)mustcomplywiththeseregulationsandperiodicallysubmit
variousreportstooneofthethreeUSDOToperatingadministrations(i.e.,FederalTransit
Administration,FederalHighwayAdministrationorFederalAviationAdministration).11Asa
Recipient,BARTiscommittedtoexecutingallrequirementsofTitle49CFRPart26by
establishingandmaintainingitsDBEProgramandattainingitsTriennialgoalof23percentfor
DBEparticipation.
Furthermore,theFTArequiresRecipientstomeetthemaximumfeasibleportionoftheir
AnnualandTriennialgoalsbyusingraceneutralmeasurestofacilitateDBEandSBE
participation.12Recipientsareadvisedthatrace-neutralmeasuresshouldaddresstheconcerns
oftheRecipient’sspecificSmallBusinessCommunityandthereisno“onesizefitsall”
solution.13Therefore,Title49CFRPart26requiresRecipientstosetDBEgoalsbasedonthe
availabilityofwilling,ableandqualifiedDBEfirmsandtomeetthemaximumfeasibleportionof
anyspecifiedDBEgoalthroughrace-neutralmeasures.14Also,Recipientsshoulduserace-
neutralmeasuresasmuchaspossibleandtheirgoalmethodologymustclearlyidentifywhich
race-neutraleffortswillbeusedduringorthroughoutthefiscalyear.15
In1983,BARTimplementeditsDisadvantagedBusinessEnterpriseProgram(“DBE
Program”),whichwasmostrecentlyrevisedinFebruary2012.TheDBEProgramwillexpireon
August31,2022;unlesspriortothatdatetheBARTBoardofDirectors(“BARTBoard”)findsit
necessarytooffsettheeffectsofpriordiscriminationintheindustriesrelevanttotheDistrict’s
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contractingactivities.16Nonetheless,theDBEProgramcontinuestobeavitaltooltoincrease
DBEandSBEparticipationinBARTcontracts.TheDBEProgram’sstatementpolicy,objectives,
implementation,administration,goals(i.e.,annual,contract-specificandtriennial),
certification,andotherrequisiteprovisionsareavailableontheDistrict’swebsite.AppendixA
definestheFTA’sdefinitionofaDBE,itsaverageannualincome,andtheethnicgroups
consideredsociallyandeconomicallydisadvantaged.
Inearly2013,theSmallBusinessElements(SBElements)asubpartoftheDBEProgram
wasapprovedbytheBARTBoardandincorporatedintoDistrictfederalcontracts.TheDBEand
SBElementsPrograms’overallobjectiveistoassurethatallfederallyfundedDistrictcontracts
andprocurementsareadministeredwithoutdiscriminationonthebasisofrace,color,sexor
nationalorigin,andthatDBEsandSBEshaveanequalopportunitytocompeteforand
participateintheperformanceoffederalcontractsawardedbytheDistrict.17
AccordingtotheDBEProgram,thefollowingDistrictstakeholdersareresponsibleforits
implementation,administrationandsuccess:
• TheBARTBoardisresponsibleforestablishingDBEpolicy;
• TheDistrict’sGeneralManagerisresponsibleforadherencetotheDBEProgramandshe
hastheoverallresponsibilityfordirectingdevelopmentandimplementationofthis
program;
• TheOfficeofCivilRightsDepartmentManagerisdesignatedastheLiaisonOfficer
responsibleforoverseeingtheDBEProgram,recommendingDBEpolicy,developingand
implementingawrittenDBEprogram,andinternalandexternalcommunication
procedures;and
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• TheBusinessAdvisoryCouncil(“BAC”),createdin2009,servesasaforumfor
communicationbetweentheSmallBusinesscontractingcommunitiesandtheDistrict.
Amongotherthings,theBACalsomakesgeneralrecommendationsonDBEandSBE
policiesandpracticesthatimpacttheutilizationandparticipationofDBEsandSBEsin
Districtcontracts.TheBACmeetseveryothermonthwithDistrictstafftodiscussand
providevaluablefeedbackonBARTpolicies,programs,strategies,anditpromotesSmall
BusinessparticipationinBART’sconstruction,professionalservices,andprocurement
contracts.
TheOfficeofCivilRights(OCR)isresponsibleformonitoringtheDBEProgramby
promotingandincreasingthepoolofDBEandSBEparticipationinBART’supcomingbidding
opportunities.TheOCRisalsoaccountableforsubmittingvariousreportstotheFTAsuchas
theDistrict’sUniformDBE(UDBE)ReportorSemi-AnnualReport,ShortfallAnalysisReportand
theTriennialReport.Semi-annually,RecipientsarerequiredtosubmitaUDBEReport
describingitsDBEawards,commitmentsandpayments.AShortfallAnalysisReportis
submittediftheawardsandcommitmentsshownontheUDBEReportattheendofanyfiscal
yeararelessthantheoverallgoalapplicabletothatfiscalyear.TheTriennialReportis
comprisedofthefirstandsecondsemi-annualperiodsinthefiscalyear(i.e.,October1st–
September30th).
InFY12theDistrict’sDBEgoalwas22percent,butduringFY13,FY14,andFY15,thegoal
slightlyincreasedto23percentforDBEparticipation.18InFY12,FY13andFY15,BARTdidnot
attainitsDBEgoal,butachieved11.2percent,16.5percentand21.5percentDBEparticipation,
respectively.19Consequently,ithadtosubmittotheFTAaShortfallAnalysisReportjustifying
thelowpercentageofDBEparticipation.20Also,theDistrictproposedseveralcorrectiveactions
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(e.g.,LessonsLearned,SmallBusinessOpportunityPlanI,andConstructionManagement
TrainingProgram)toimprovetheimplementationofitsDBEprogram.21Someofthereasons
fortheDBEgoalshortfallcanbeattributedtopastchallenges,whichinclude:1)FTAfundingis
primarilyallocatedforconstructioncontracts,instead,largervolumesofFTAfundingisfor
procurementcontractswhichdonothaveDBEgoals;2)DBEsnothavingthenecessary
resources(i.e.,financing,bonding,andemployees)andcapacitytobidonBARTcontracts;3)
substitutionofDBEfirmsinconstructioncontracts;and4)insufficientDBEworklistedinthe
scopeofworkforconstructioncontractsandprofessionalservicesagreements.22Conversely,
inFY14,BARTmetitsDBEgoalby33.3percentwith$5.6millioninDBEawardsand
commitmentson$16.8millioninFTAawards.23
DBEProgram’sRace-NeutralMeasures
BARTutilizesbothrace-consciousandrace-neutraleffortstoattainDBEparticipation.
Therace-consciousmethodsetsDBEcontractspecificgoalsonconstructionprojects,butnoton
procurementcontractsorprofessionalservicesagreements.24Race-neutraleffortsinclude
utilizingsetasidecontractsattheprimelevelforMicroSmallBusinessEntities(MSBEs),who
arecertifiedbyBARTundertheSBElementsProgram,onselectedsmallconstructioncontracts
andprofessionalservicesagreements.25Whileraceandgenderarenotdecidingfactorsin
professionalservicesagreements,therehasbeenahighlevelofDBEparticipationonthe
professionalservicesconsultantteamsbecauseof:1)theavailabilityofDBEs;2)BART’s
proactiveapproachofconductingoutreachandnetworkingsessions;3)unbundlingofMSBE
contracts;and4)opportunitiesforDBEsandSBEstogainexperienceviaawarded
agreements.26
16
TheOCRisultimatelyresponsibleforimplementingrace-neutraleffortsinBART’s
constructionandprofessionalservicesagreementswiththegoalofincreasingDBE
participation;therefore,OCRisactivelyassuringthatthesemeasuresareapplied.Construction
includespublicworkprojectsformorethan$1,000anditinvolvesnewconstruction,
remodeling,renovation,maintenance,demolitionandrepairofanypublicstructureorbuilding,
andotherpublicimprovements.27Professionalservicesincludearchitecture,engineering,and
otherprofessionalservicesofanarchitecturalandengineeringnature;consultingandpersonal,
professional,andtechnicalservices;researchplanning;development;surveyingandmapping;
constructionmanagement;andcomprehensiveplanning.28Thedifferencebetweenthepublic
workscontractsandtheprofessionalservicesagreementsisthatthelatterisnotawarded
basedonthelowestbidorthepriceproposalsubmitted,ratherconsultantsareselectedby
evaluationpointsaccordingtoafirm’squalificationsandtheprojectteam’sinterview.
EffectsofRace-NeutralMeasures
TheDistricthasalonghistoryofworkingwithandsupportingtheSmallBusiness
CommunityintheSanFranciscoBayAreaincludingDBEswhohaveworkedforBARTasprime
contractors/consultantsorassubcontractors/subconsultantsgainingvaluableexperienceon
BARTprojects.29FromJanuary1,2010throughDecember31,2014,BARTawarded$1.75Bin
contractingofwhich$272MwastoDBEs.30Thus,theDistrictcontinuestoincreasethe
availabilityofDBEsandSBEsbyimplementinginitiativesandexecutingrace-neutraleffortslike:
1)certification;2)outreachandmatchmakingmeetings;3)MSBEset-asidecontracts;4)
unbundlingofcontracts;5)bondingassistance;6)SmallBusinesstechnicalandsupportive
assistance;and7)issuanceofprofessionalservicesagreements.31
17
• Certification.BARTisoneofninepublicagenciesauthorizedtoprocessDBEcertifications
andunderitsSBElementsProgram,ithastheauthoritytocertifyfirmsasaSmallBusiness
Entity(SBE)and/oranMSBE.Currently,morethan800DBEsarecertifiedbyBARTandare
listedintheCaliforniaUnifiedCertificationProgramdatabase.32Approximately260firms
havebeencertifiedasanSBEand/oranMSBEsincetheSBElementsProgram’s
implementationinFebruary9,2012.33Certifiedfirmsbenefitby:1)beingrecognizedby
800localagenciesinCaliforniaandotherstatesandprivatecompanies;2)expanding
opportunitiestoparticipateinfederally-fundedprojects;and3)beingaccessibletoprime
contractorsneedingtofulfillDBEparticipationgoalrequirements.34
• OutreachandMatchmaking/NetworkingSessions.BARThasparticipatedinmorethan
seventeen(17)annualoutreachmeetingswithpublicortransitagencies,whichhavebeen
veryeffectiveinincreasingDBEparticipationonBARTcontracts.35Thesemeetingshave
providedtheSmallBusinessCommunitytheopportunitytoobtainthenecessary
informationonhowtodobusinesswithBART,andhowtoaccessBARTprojectupdatesand
futurebiddingopportunities.Thematchmaking/networkingsessionsarecrucialforprime
contractors/consultantsandsubcontractors/subconsultantstoinitiateandcontinuea
workingrelationshipbetweeneachothersinceitallowsthemanopportunitytoindividually
meetfor15minutestodiscusstheirexperienceandcapacityinperformingthecontract’s
oragreement’sscopeofwork.
• MSBEset-asides.SincetheSBElementswasincorporatedinBARTcontractsinearly2013,
BARThasawardedeight(8)MSBEset-asidecontractsattheprimelevelforcertifiedMSBEs.
36ThisallowsSBEswhoareusuallysubcontractorsinlargeprojectstobidasprime
contractorsonfederally-fundedconstructionandprofessionalserviceprojectsofasmall
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size(i.e.,constructionprojectsupto$2millionandprofessionalservicesupto$3million
dollars).37
• Unbundling.Thisisaninitiativethatallowstheunbundlingoflargeconstructioncontracts
andprofessionalservicesagreementsintosmallerprojectsbasedonsixdifferentcriteria
identifiedinaproject’searlyphase.38UnbundlingallowsSBstheopportunitytobidon
thesecontracts,ratherthanthesamelargecompaniesawardedBARTcontracts.
• BondingAssistance.In2013,BART’sSmallBusinessBondingAssistanceProgram(SBBAP)
wasimplemented,butithashadlimitedsuccessinexpandingthepoolofavailableDBEs
andMSBEs.39TheSBBAPassistssmallbusinessesobtainbid,paymentandperformance
bondsbyprovidingone-on-oneassessments,consultationandconnectiontoteam
professionals.40
• SmallBusinessAssistance.BARThasprovidedSmallBusinessAssistanceonitsEarthquake
SafetyProgramandfortheWarmSpringsProject.TheDistrictwideSmallBusiness
SupportiveServicesRequestforProposal’sduedatewasonFebruary23,2016;however,it
wascancelledinmid-May2016,anditwillbere-issuedandawardedbyearlyOctober2016.
Theselectedconsultantanditsprojectteamwillprovidepreandpostawardworkshopsto
improveSmallBusinessskillsintheareasofconstructionmanagement,bidestimating,
invoicing,schedulingandotherrelatedtasks.41
• ProfessionalServices.Whileraceandgenderarenotdecidingfactors,therehasbeenahigh
levelofDBEparticipationontheprofessionalservicesconsultantteamsduetothe
availabilityofSBEsandBART’sproactiveapproaches.42Therace-neutralprocessfor
selectingprofessionalservicesconsultantsandsubconsultantshasbeenthemostsuccessful
ofBART’smeasures.43
19
MasonTillmanAssociates,Ltd.(“MasonTillman”)wascommissionedbyBARTto
conductanAvailabilityandUtilizationStudy(“AvailabilityStudy”),fortheperiodbetween
2002–2006,todeterminetheeffectivenessofBART’sDBEProgramintheareasofconstruction,
procurement,andprofessionalservices.44ThepurposeoftheAvailabilityStudywasto
determineifunderutilizationofethnicgroupsexistedandtodetermineDBEcapacityas
measuredbyparticipationinBARTcontractsinprioryearsandanystatisticallysignificant
underutilizationbyethnicgroupandgender.45Additionally,theAvailabilityStudycontains
statisticalinformationonDistrictawards,commitments,andpaymentsduringFY2002–
FY2006.AlthoughBARTarchivesrevealedthatcomprehensivedataandrecordshadnotbeen
maintainedforthisperiod,theAvailabilityStudywascompletedin2009aftertherace-neutral
measureswereintegratedinallfederal,stateandlocalagencies’DBEProgram.46However,
accordingtoMasonTillman,staff’scooperationandpaymentrecordswerethemostreliable
sourcestoretrieveavailabledataandthemostaccuratedepictionofBART’sexpenditures
duringtheperiodofFY2002-FY2006.47PaymentrecordsprovidedevidenceofM/WBE
utilizationinsubcontractingcomparedtotheirrateofavailabilityinBART’sMarketArea,which
consistsofAlameda,ContraCosta,SanFranciscoandSanMateoCountiesandinthenear
futureSantaClaraCountywillbeincluded.48Also,accordingtoMasonTillman,BART
documents(i.e.,reportsandrecords)werealsoessentialinprovidingcomprehensive
backgroundinformationontherace-neutralmeasuresandtheirimpactonDBEs.Sincethe
AvailabilityStudy’scompletionnootherstudyreportshavebeenconducteduntilDecember
2015whenBARThiredtheservicesofMiller3Consulting,Inc.tocompleteanewdisparity
studyreport,whichistargetedforBARTBoardapprovalinOctober2016.Thenewdisparity
20
studywilldetermineifBARThasengagedinpastoriscurrentlyusingexclusionarypracticesin
solicitationofcontractawardstoDBEs.49
Table1containsstatisticaldataderivedfromtheUDBEReportsillustratingthe
effectivenessoftheDBEPrograminBARTawards,commitments,andpaymentstoDBEfirmsin
theconstruction,procurementandprofessionalservicesareasduringFY12–FY15.
Table1–BART’sDBEProgramEffectivenessFY2012–FY2015
FY DBEGoalTotalFTA
Awards
TotaltoFTADBEAwards
&Commitment
DBE
Participation
2012 22percent $6.9million $773,728 11.2percent
2013 23percent $26million $4.3million 16.5percent
2014 23percent $16.8million $5.6million 33.3percent
2015 23percent $72.8million $15.7million 21.5percent
Asillustratedabove,duringtheStudyPeriod,theDBEgoalslightlyincreasedbyone
percentfrom22to23percent.TheFTAcontractawardsandcommitmentsforeachfiscalyear
significantlyfluctuatedaswellastheDBEparticipationforeachyear.Thelowpercentageof
DBEparticipationcanbeattributedtothefactthattherewerefewornoFTAcontracts
awardedandcommittedtoDBEprimesduringFY12–FY13.Also,inFY12,FY13andFY15,BART
fellshortofattainingitsDBEgoalby11.8percent,6.5percentand1.5percent;however,in
FY14BARTdidexceptionallywellinexceedingtheDBEgoalby10.3percent.
Figure1belowillustratesthatduringFY12andFY15therewasasignificantlarge
amountofFTAAwardsandCommitmentstoDBEfirmsintheconstruction,procurementand
professionalservicesarea,butfromFY13andonthetotalFTAAwardsbegantodecrease;
however,theDBEparticipationcontinuedtoincreaseasofFY12.Thereasonsforthistrend
maybeduetothesubstantialnumberofprofessionalservicesagreementsbeingon-calland
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on-going,anditbeingextremelydifficulttogaugehowwelleachDBEwasbeingutilizeduntil
thecontractswerecompleted.Consequently,inFY14manyprofessionalservicesagreements
werecompletedandthatmaybereasonforthesignificantDBEparticipationattainmentof97.2
percent.
Severalreason(s)whyBARTdidnotattainitsDBEgoalinFY12,FY13andFY15was
becausefewornoFTAcontractswereawarded,committed,andpaidtoDBEprimesand
subcontractors/subconsultants.Also,itcanbeattributedtothefollowingchallengesidentified
intheAvailabilityStudyandatvariousBARToutreachforums,whichincluded,butarenot
limitedto:
1) Difficultybreakingintothecontractingcommunity;
2) “GoodOldBoys”Network;
2012 2013 2014 2015TotaltoFTADBEAwards&
Commitments $773,728 $4,300,000 $5,600,000 $15,700,000
TotalFTAAwards $6,900,000 $26,000,000 $16,800,000 $15,700,000DBEParticipation 11.2% 16.5% 33.3% 21.5%
$-
$5
$10
$15
$20
$25
$30
$35
5%
0%
Millions
Figure1-BARTAwards,CommitmentsandPaymentstoDBEsFYs2012-2015
10%
15%
20%
25%
30%
35%
DBEPercentages
22
3) FTAfundingisnotsufficientlyallocatedforconstructioncontractsinsteadalarger
volumeofprocurementcontractsarefederallyfunded;
4) InsufficientDBEworkintheconstructioncontracts’andprofessionalservices
agreements’scopeofwork.
5) DBEsnothavingtheresources(i.e.,financially,bonding,andemployees)and
capacitytobidonBARTcontracts;
6) SubstitutionofDBEfirmsinconstructioncontracts;
7) Notfullyutilizingtheprofessionalservicesfirmslistedonthedesignationof
subconsultantsformattimeofbid;
8) Existingworkingrelationshipsbetweenprimecontractorsandsubcontractors.
ManySmallBusinessownerscomplaineditwasdifficulttobreakintothecontracting
communitybecausetheywereexcludedfromthebusinessnetworkswithprimecontractors
andthedevelopmentofpossiblesubcontractingopportunitieswasminimal.50 SBsconsidered
the“GoodOldBoys”Networkabarrierforseekingpublicsectorworkbecausealotofpublic
agenciespreferredworkingwiththesamecontractorsduetoexistingworkingrelationships.51
AnotherbarrieristhatBART’sFTAfundingisusedonnumerousprocurementcontractsrather
thanconstructioncontracts,whichhavecontractspecificgoalsthatcanbeappliedtothe
District’soverallgoal.52SBswereconcernedthatthescopeofworkinfederalconstruction
contractsdidnothaveenoughDBEworkandasaresultDBEparticipationwasmarginal.53A
criticalbarrierformanyDBEsandSBshasbeentheinabilitytosecurefinancingandobtain
bondingpriortobiddingonBARTcontractsresultinginlargerfirmsbiddingonthese
contracts.54TheSBsthathavebeenawardedBARTcontractshavemoreworkthantheycan
handleandtheyareconstantlyfacedwiththelackofresources(i.e.,capital,financing,and
23
employees)tocompletetheseprojects.55Also,whenaconstructioncontracthasbeen
awarded,thereissubstitutionofDBEfirmsbynon-DBEswithoutBART’sapprovalandthe
contractspecificgoalsetisnotattained.56Anotherbarrieristhatmanyprofessionalservices
firmsarelistedinserviceagreements,butinrealitythesefirmsarenotoftenusedbecause:1)
contractstendtobeforalongerperiodoftimeandon-call;2)theprimeconsultantself
performsthework;and3)andtheworkexpectedtobeperformedbythesubconsultantsisnot
requiredthatoften.57Andthelongtermworkingrelationshipsbetweenprimeconsultantsand
subconsultantshavereducedtheopportunitiesandparticipationofnewand/orexistingDBE
firms.58
4.LITERATUREREVIEW
Thefollowingreviewreflectsacomprehensiveanalysisofrelevantliteraturepertaining
totheproposedresearchtopic“Dorace-neutralmeasureshaveapositiveeffectonDBE
utilizationinthenumberofBARTfederallyfundedprofessionalservicesagreementsandhas
therebeenanincreaseinthenumberofagreementsandtotaldollaramountsreceivedby
DBEs?Moreover,thisresearchprojecthighlightscasestudiesofastateandtwolocalpublic
transitagencies’activitiesthatinclude:1)DBEutilizationinfederallyfundedprofessional
servicesagreements;2)totalcontractdollarsawardedunderprofessionalservicesagreements;
3)challengesencounteredbyDBEs;and4)therecommendedrace-neutralefforts.The
researchconsistedofquantitativedataretrievedfromavailabilityanddisparityreports,and
statisticalanalysiswithinthelastdecade.
In1989and1995respectively,twolandmarkUnitedStatesSupremeCourtdecisions
(i.e,TheCityofRichmondv.J.A.CrosonCo.andAdarandConstructors,Inc.v.Pena)raisedthe
standardbywhichfederalcourtsreviewedbothlocalandfederalgovernmentminority
24
businessenterpriseanddisadvantagedbusinessenterprisecontractingprograms.59IntheCity
ofRichmondv.J.A.CrosonCo.(1989),thegeneralissuebeforetheSupremeCourtwaswhether
theuseofrace-consciousclassificationstoovercometheeffectsofpastdiscriminationonthe
opportunitiesavailabletomembersofminoritygroupsviolatesthefourteenthamendment’s
guaranteeofequaltreatmenttoallcitizens.60Morespecifically,theissuewaswhetherthe
minorityset-asideprovisionoftheRichmondCityordinanceviolatedtheequalprotection
clauseoftheFourteenthAmendmentoftheUnitedStatesConstitution.61AlthoughtheCityof
Richmondprevailed,manyyearsthereafter,significantappealsagainsttheSupremeCourt’s
decisionwereoverruled.62
Furthermore,inAdarandConstructorsInc.v.Pena(1995),Adarandchallengedthe
USDOT’sDBEProgram.63TheSupremeCourtfoundacompellinginterestfortheDBEProgram
andheldthatallgovernmentalactionbasedonraceshouldbesubjecttodetailedjudicial
scrutinytoensurethatthepersonalrighttoequalprotectionhasnotbeeninfringedandin
ordertonotviolatetheConstitution,theremustbeacompellinggovernmentinterest.64In
response,theUSDOTamendeditsDBEregulationsin1999toincludegoals,whichcouldbemet
byrace-neutralandrace-specificmeans.65Somejurisdictions,attemptingtocomplywiththe
rulebutfearinglitigation,hadrespondedbyeliminatingtheirrace-consciousDBEgoalsand
replacingthemwithrace-neutralgoals.66
AnotherleadingcasethataffectedtheDBEregulationswasWesternStatesPavingv.
WashingtonStateDOT(2005),inwhichtheNinthCircuitheldthatraceandgenderconscious
contractingprogramsrequiredbytheUSDOTmustbenarrowlytailoredtoevidenceraceand
genderdiscriminationnotonlyonthenationallevel,astheytraditionallyhavebeen,butalsoin
thegeographicregionoftheagenciesreceivingUSDOTfunding.67
25
Accordingly,MinorityBusinessEnterprise(MBE)Set-AsideProgramsproliferated
nationwidetoincludesome36statesand190localitiesbythelate1980s.68Intotal,thefederal
governmentreported$4.4billionincontractawardstominorityanddisadvantagedfirmsin
FiscalYear1986.69Thepurposeoftheseset-asideprogramswastodevelopminority
enterprise,countertheeffectsofpastdiscrimination,andreducethehighunemploymentrates
amongurbanminoritiesduringthe1980s.70MBEset-asidesrepresentedamulti-billiondollar
annualgovernmentalexpenditureandwereverycontroversialbothpolitically(e.g.,Proposition
209inCalifornia)andjudicially(e.g.,CityofRichmondvs.J.A.Crosonandthe1995Adarand
Constructors,Inc.v.Penã).71Intheirstudyoffederalandstatetransportationcontracting,
BlanchflowerandWainwrightfoundthatset-asideprogramsincreasedthevalueofcontracts
awardedtominorityownedbusinesses.72Althoughtherehasbeensignificantcontroversyand
fundingspentonMBESet-AsideProgramslittleisknownabouttheiractualeffectivenessand
onlyahandfulofstudieshaveattemptedtoanalyzewhethertheseprogramshavemettheir
goals.73
AsaresultofthetwolandmarkSupremeDecisionsmentionedearlier,theCourts
requiredthatpublicagenciesmetarigoroussetofstandardswhenadoptingaminority
preferencecontractingprogram.74Hence,aftertheproliferationoftheMBESet-Aside
Programsinthelate1980s,manypublicagencies,especiallyatthelocallevel,werenot
preparedtoaddressthedatarequirementsdemandedbytheseprograms.75Insupportofthe
constitutionalityofMBEPrograms,theCourtsnotedthat“wherethereisasignificantstatistical
disparitybetweenthenumberofqualifiedminoritycontractorswillingandabletoperforma
particularserviceandthenumberofsuchcontractorsactuallyengagedbylocalityorthe
locality’sprimecontractors,aninferenceofdiscriminatoryexclusioncouldarise.”76This
26
statementspawnedamarketforconsultantstoassistwiththedocumentationofminority
contractoravailabilitycomparedwiththegovernmentagency’spatternsinawardingcontracts
tominoritybusinesses.77Asaresult,disparitystudiesorstatisticalanalyses,combinedwith
anecdotalandotherevidenceofdiscrimination,havebeenusedalmostuniversallyasthelegal
supportforminoritycontractingprogramsatthestateandlocallevel.78However,thelegal
justificationfortheprogramsfocusesondata.79
SeekingevidenceofcurrentandpastdiscriminationtohelpjustifyMBEPrograms,a
numberofjurisdictionshiredoutsideexpertstoanalyzelocalandregionaldisparitiesinthe
awardingofgovernmentcontracts.80Additionalevidenceonthe“first-stage”relationship
betweenset-asideprogramsandcontractawardsisprovidedinarecentreviewof58disparity
studiesconductedinresponsetotheRichmondv.J.A.CrosonCo.decisionbytheUrban
Institute.81Thestudyfindsevidenceofgreaterdisparityincontractawardsrelativeto
predictedlevelsinjurisdictionswithoutaffirmativeactionprograms,suggestingthatsuch
programspositivelyaffecttheamountofgovernmentcontractsreceivedbyminority-owned
firms.82However,opponentssuchasDr.GeorgeR.LaNoue,professorintheUniversityof
Maryland,BaltimoreCounty,assertsthatdisparitystudies:(1)arebasedonobsoleteor
incompletedata;(2)reportresultsinwaysthatexaggeratedisparities;(3)failtotestfor
nondiscriminatoryexplanationsforthedifferences;and(4)makefindingsofdiscrimination
withoutidentifyinganyspecificinstancesorgeneralsourcesofbiasedbehavior.83
TheMBESet-AsideProgram’smainpolicygoalwastoovercomethecontinuingeffects
ofpastdiscriminationbyincreasingtheshareofcontractsawardedtoM/WBEs.84Therefore,in
ordertodocumenttheexistenceandextentofthoseeffects,the“disparitystudy”wasa
mechanismdevelopedtoevaluatewhetheraparticularjurisdictionhadadocumentable
27
patternofunderutilizingminoritycontractors,andifso,whatlevelofeffortisjustifiedto
remedytheimbalance.85Itwasalsousedtodeterminewhetherorhowmuchoftheoverall
annualDBEgoalcanbeachievedthroughrace-and-genderneutralmeasures.86
Consequently,theCaliforniaStateDepartmentofTransportationsetsDBEgoalsbased
ondemonstrableevidenceoftheavailabilityof“ready,willingandable”DBEs.87Also,theFTA
regulationsstatethatadisparitystudycanbeusedtodemonstrateavailability,butdoesnot
requireitsuse.88However,arulingintheNinthCircuitCourtofAppealsmadetheuseofavalid
disparitystudyalegalrequirementtojustifyrace-consciouselementsofaUSDOTDBEprogram
inresponsetoconstitutionalchallenges.89
CaseStudies
Althoughacademicliteratureincludedmanycasestudiesonpublictransitagencies’DBE
participationintheprofessionalservicesindustry,thefollowingdescribestheactivitiesofa
stateandtwopublictransitagencieslocatedintheSanFranciscoBayArea.Thesecasestudies
wereusedtoidentifyanysimilaritieswithBART’sDBEutilization,challengesencounteredby
DBEfirms,andrace-neutraleffortsusedbytheDistrict.Theactivitiesoriginatedfromeach
agency’sAvailabilityandDisparityStudyReportsandincluded,butwerenotlimitedtothe:1)
utilizationandtotalcontractdollarsawardedtoDBEsinfederally-fundedprofessionalservices
agreements;2)challengesencounteredbyDBEs;and3)recommendedrace-neutralefforts.
OnJune29,2007,BBCResearch&Consulting(BBC)fromDenverCOconductedan
AvailabilityandDisparityStudy,fortheperiodof2002-2006,toassisttheStateofCalifornia
DepartmentofTransportation(Caltrans)intheimplementationofitsDBEProgram.90BBC
examinedthetransportationconstructionandengineeringindustryinCaliforniaandrelated
contractsawardedbyCaltransorwithfundsadministeredbyCaltrans.91Thisstudyconcluded
28
thattheCaliforniamarketplaceindicated:1)barrierstoentryforDBEsintotheCalifornia
constructionandengineeringindustries;2)lowratesofbusinessownershipforcertaingroups
workingintheindustries;3)lowerbusinessearningsforDBEfirms,and4)otherbarrierssuchas
accesstocapital.Also,itwasreportedthatCaltransfavoredlargeengineeringfirmswith
substantialCaltransexperienceforitsengineeringwork.
Duringthisperiod,437federally-fundedengineeringcontractswereawardedtoDBEsat
anestimateddollaramountof$239,072ofwhichMBEsreceived$213,803andWBEsreceived
$25,269,respectively.92BBCgroupedminorityfemale-ownedfirmswiththerelevantminority
grouphenceWBEsonlyrepresentedwhitewomen-ownedfirms.93Also,someFTArace-neutral
measureswereinplaceinsomedistrictsorregionsofthestate,butnotinothers.94
Consequently,Caltrans’AvailabilityandDisparityStudyReport,basedonextensiveinputfrom
DBEs,recommendedthefollowingmeasures:1)theadvertisementofsmallercontracts;2)
betteroutreachandcommunication;3)additionaltechnicalassistancetoSBsandDBEs;4)
redesigningcontractorandconsultantselectionpracticestoprovidemoreopportunitiesforSBs
seekingconstructionandengineeringprimecontracts;5)surveybondingprograms;and6)
othersupportingandtechnicalassistancetoSBsandDBEs.95Thesefindingswerebasedon:1)
morethan10,000constructionandengineeringcontractsforbothCaltransandlocalagencies;
2)interviewsfrommorethan18,000Californiabusinessestablishments;3)in-depthinterviews
withnearly100firmownersandtradeassociationrepresentatives;and4)testimonyfrom
publichearingsheldacrossthestate.96
In2007and2008,theCharlesRiverAssociatesInternational(CRAInternational),a
consultingfirmfromBoston,MA,wascommissionedbytwolocalSanFranciscoBayAreapublic
transitagenciestoprepareanavailabilitystudytoanalyzetheiruseofM/WBEfirmsontheir
29
construction,professionalservices,andprocurementcontracts.97Themethodological
approaches(i.e.,surveys,telephoneinterviews,andreviewofanecdotalevidence)usedbyCRA
appearedtobesimilarinthesetwocasestudies.
OnDecember14,2007,CRAInternationalcompletedtheSantaClaraValley
TransportationAuthority(VTA)AvailabilityandUtilizationReport.98Thisreportshowedthat
during2001-2006,theutilizationofMBEsandWBEsinfederally-fundedprofessionalservices
agreementswas25.1percentand5.7percentrespectively.Thecontractdollarsawardedwere
$112millionforMBEsand$6.8millionforWBEs.99CRAInternational’sanalysisconcludedthat
M/WBEfirmsreportedseveralimpediments(i.e.,projectsweretoolarge,primecontractors
werenotgivenenoughtimetobid,thehighcostofsuppliesormaterials,etc..)tocontracting
thatwerenearlythreetimesandtwiceasoftenaswhitemale-ownedfirms.100Toremedy
thesechallenges,someoftherace-neutralmeasuresproposedwere:1)changestothevendor
selectionprocesstoreducetheweightgiventopriorexperience;2)improveeducationtoDBE
firmsregardingaccesstocapital;and3)effortstoincubatenewfirmsthroughmentor-protégé,
jointventure,andsimilarprograms.101Thesefindingswerebasedonatelephonesurveyof626
constructionandprofessionalservicesfirmsandinterviewswithasubsetofsurveyedfirms
operatingwithintheSanJose-SanFrancisco-OaklandCombinedStatisticalArea,whichincluded
countiessuchas:Alameda,ContraCosta,Marin,SanFrancisco,SanMateo,SantaClara,Santa
Cruz,Sonoma,Napa,SanBenitoandSolano.102Additionally,thesurveysampleincludedfirms
thathadbidonVTAcontractsaswellasthosethathadnotandfirmsownedbyallminorityand
gendergroupsconsideredintheavailabilitystudy.103
Subsequently,onApril14,2008,CRAInternationalalsopreparedanAvailabilityand
UtilizationReportfortheSanMateoCountyTransitDistrictandthePeninsulaCorridorJoint
30
PowersBoard(PCJPB)(collectively“SM&PC”).104Thisreportshowedthatduring2002,the
utilizationofMBEsandWBEsinfederally-fundedprofessionalservicesagreementswas43.9
percentand27.7percent,respectively.Andthecontractdollarsawardedwere$6.8millionfor
MBEsand$30millionforWBEs.105SomeoftheimpedimentsreportedbyM/WBEswerethat
the:1)projectsweretoolarge;2)primecontractorsdidnotgiveenoughtimetobid;3)bidor
proposalcostswereamongotherconcerns.106Inthisstudythecriticalobstacleidentified
differedamongtheMBEsandWBEsinsteadof“notbeingabletogetsufficientsourcesof
funding”themainissuewasthatprojectsweretoolarge.107However,thesegroupsagreed
thatbidorproposalcostswereinsignificantcomparedtootherreportedimpediments.108
Consequently,therace-neutralmeasuresproposedwere:1)reducingthesizeofprime
contracts;2)changingthevendorselectionprocesstoreducetheweightgiventoprior
experience;3)improvededucationtoDBEfirmsregardingaccesstocapital;and4)effortsto
incubatenewfirmsthroughmentor-protégé,jointventure,andsimilarprograms.109These
findingswerebasedonatelephonesurveyof594constructionandprofessionalservicesfirms
operatingintheSanFranciscoCombinedStatisticalArea,whichincludedthefollowing:
Alameda,ContraCosta,Marin,SanFrancisco,SanMateo,SantaClara,SantaCruz,Sonoma,
Napa,SanBenitoandSolano.110Also,thesurveysampleincludedfirmsthathadbidon
SamTrans-PCJPBcontractsaswellasthosethathadnotandfirmsownedbyallminorityand
gendergroupswereconsideredinthisstudy.111
AccordingtoBBCandCRAInternational,anecdotalevidenceandqualitativeinformation
werethemostreliableandaccuratesourcestoretrieveavailabledataanddepictexpenditures
fromCaltrans,VTA,andSM&PC.Also,thesemethodologicalstrengthswerepivotalin
31
describingtherace-neutraleffortsandtheirimpactonDBEparticipationinstateandlocal
publiccontracting.
Conversely,themethodologicalweaknessesinthesecasestudiesincludedobsoleteor
incompletedataforDBEutilizationintheprofessionalservicesarea.CaltransAvailabilityand
DisparityStudydifferedfromthatofVTA’sandSM&PC’sbecause:1)Caltransdatasetswere
muchlarger;2)testimonialsfrompublichearingswereused;3)thelackofsurveysconducted;
4)Caltrans’WBEdefinitiondifferedfromVTA’sandSM&PC’s;and5)mostimportantlyboth,
VTAandSM&PCDisparityStudieshadnotyetbeenconductedtodemonstrateiftherewere
anydisparitiesbetweenDBEutilizationandavailability.112
Asdescribedabove,theAvailabilityandDisparityStudiesforCaltrans,VTA,andSM&PC
werenotbasedonastandardizedprocess,butratherutilizedvariousmethodologytools,data,
andresourcestocollecttherequiredinformationandcompletethesereports.However,
similartoBART’sAvailabilityandDisparityStudyanecdotalevidenceandqualitative
informationwerethemostreliableandaccuratesourcestoretrieveavailabledataanddepict
eachagency’sexpenditures.
5.RESEARCHMETHODOLOGY
Thisreport’sgeneraltopicandresearchquestionswereansweredthroughextensive
qualitativeandquantitativedatacollectedbyvariousmethods.Dataanalysiswascomprisedof
information,techniquesandsourcesthatincluded:1)documentreviewandanalysis;2)in-
personinterviews;3)telephoneinterviews;and4)cross-sectionalon-linesurveydata.Byusing
thesemethods,amoreconclusiveoutcomedeterminedwhetherrace-neutraleffortshavehad
apositiveeffectonDBEparticipationinBART’sfederallyfundedprofessionalservices
agreementsandiftherewasanincreaseinthetotalnumberofcontractsanddollaramounts
32
receivedbyDBEs.TheresultswereanalyzedduringtheStudyPeriodtoidentifytrendsthat
showedanysuccessfulorunsuccessfulmeasures.Theproposedmethodologyandspecific
stepsusedtoimplementthisresearchdesignwillbeexplainedinthefollowingsections.
Duetothelackofcomprehensivedata,BART’savailabledatasourcesfromearly2000to
thepresentwereusedtocompletethisresearchdesign.Accesstosecondarydata(i.e.,
electronicandhardcopy)wasdirectlyobtainedfromBART’sOCRdepartment,whichincludes:
1)theAvailabilityStudyReportdatedApril2009;2)Semi-AnnualReportsorUniformReportsof
DBECommitments,AwardsandPaymentsfromFY12–FY15;3)DBEGoalAccountability
ReportsforFY12–FY13;4)DBEShortfallAnalysisReportsforFY13andFY15,and5)OBIEE
SystemReports,fromBART’sInformationTechnologydepartment,forcalendaryears2012-
2015.ThepurposeoftheAvailabilityStudywastodetermineifunderutilizationofethnic
groupsexistedandtodetermineDBEcapacityasmeasuredbyparticipationinBARTcontracts
inprioryearsandanystatisticallysignificantunderutilizationbyethnicgroupsandgender.113
AsaRecipient,theDistrictiscommittedtoexecutingallrequirementsofTitle49CFRPart26by
establishingandmaintainingitsDBEProgramandattainingitsTriennialgoalof23percentfor
DBEparticipation.114Specifically,Title49CFRPart26.47requiresBARTtosubmitvarious
reportsbasedonitsAnnualandTriennialgoalattainment.115Thisinformationisusedto
monitorDBEparticipationintheDistrict’sfederalconstruction,procurementandprofessional
servicesagreements.
Duetotimeconstraintsandlimitedresources,threepublicemployeesfromalocaland
stateagencyparticipatedinpersonalandtelephoneinterviews.Theseindividualshave
extensiveknowledgeintheDBEareaandtheywereveryhelpfulinprovidingtheanswerstothe
questionsdescribedinAppendicesBandC.
33
Althoughin-personinterviewsarecostlymodesofadministration,theyyieldthehighest
cooperationandlowestrefusalrates.116Thefollowingindividualsparticipatedinanhourlong
personalinterview:
• Mr.WayneWong,BART’sOCRDepartmentManagerandDBELiaisonOfficer;and• Mr.HaydenLee,Contract&LaborComplianceProgramsManagerinBART’sOCR
department.
Theseinterviewswereconductedinmid-April2016attheBARTofficeslocatedat300
LakesideDrive,16thFloor,inOakland,CA94612.
Mr.WongjoinedBART’sOCRDepartmenteightyearsagoandhehasbeenresponsible
for,amongotherthings,overseeingtheDistrict’sDBEProgram,recommendingDBEpolicy,
developingandimplementingawrittenDBEprogramandmanaginginternalandexternal
communicationproceduresrelatedtotheDBEProgram.Mr.Leehasbeenaconsultantfor,
amongotherthings,theDBEProgramsofvariouspublicandtransitagencies(i.e.,SantaClara
ValleyTransportationAuthority,SanFranciscoMunicipalTransportationAgency,andTheSan
FranciscoRedevelopmentAgency).Mr.LeehasthirtyyearsofexperienceinDBEcertifications
andhasextensive,valuableinstitutionalknowledgeassociatedwithimplementationofDBE
Programs.
Conversely,telephoneinterviewsarelessexpensivethanpersonalinterviewsandthe
interviewerhasbettercontrolandsupervisionduringtheprocess.117Thus,inmid-April2016,
Ms.JaniceSalais,CaltransChiefCertificationUnit/ContractEvaluationUnitintheOfficeof
BusinessandEconomicOpportunity,wascontactedtoparticipateinatelephoneinterview.
Ms.SalaishasmorethantwentyyearsofextensiveknowledgeintheDBEfieldandshehas
beenastrongadvocateofDBEcertificationandparticipationinpubliccontracting.
34
InlateAprilandearlyMay2016,duetotimeconstraintsandlimitedresources,athirty-
minutetelephoneinterview(seeAppendixD)wasconductedwithfourownersfrom
professionalservicesfirmsthatwereidentifiedinBART’sOracleBusinessIntelligenceEnterprise
Edition(OBIEE)System,adataplatformfromPeoplesoftandtheDistrict’sVendorPayment
Tracking(VPT)System.ThesesystemshaveallowedtheOCRstafftocollectandverifypayment
dataoverthelastfouryears.OCRstaffhaveworkedwithBART’sChiefInformationOfficerto
enhancetheVPTSystem.Thefirmswerechosenbasedonthehighestandleasttotaldollar
amountsawardedduringtheStudyPeriod.Inmid-May2016,thistaskwascompletedafter
encounteringrepetitiveobstaclessuchastheinabilitytodirectlyconnectwitheachfirmowner,
thelackofinterestfromowners,andtimeconstraintswereamongotherreasons.
Across-sectionalsurvey/questionnaire(seeAppendixE)wasusedtocollectforecasting
datafromsixty-sevenownersfromprofessionalservicesfirmsidentifiedinBART’sSemi-Annual
Reports,whichrepresentedalargerpopulationsample.Thepurposeofthequestionnairewas
tocollect:1)first-handinformation;2)unbiasedrepresentationofpopulationofinterest;3)the
sameinformationcollectedfromeveryrespondent;and4)surveydatatocomplimentexisting
datafromsecondarysources.118InmidandlateApril2016,andinearlyMay2016,anon-line
questionnairewassenttoallofthefirms’ownersandonly19percentor13respondents
participatedinthissurvey.Forseveralweeksthereafter,follow-upcallsweremadetothose
ownerswhohadnotyetsubmittedtheircompletedsurveys,buttherewasnoresponse.
Similartothetelephoneinterviews,itwasverydifficulttocommunicatewitheachowner.This
taskwascompletedinmid-May2016.
TheResearchDesignTaskWorkPlanincludingthevariousmethodsusedand
completiondatesforeachtaskareillustratedinTable2below.
35
Table2–ResearchDesignTaskWorkPlan
No. Task MethodtoCompleteTask
CompletionDateofTask
1 InterviewedMr.WayneWongandMr.HaydenLee
1HourIn-PersonInterview
March23,2016April8,2016
2 InterviewedMs.JaniceSalais 1HourTelephoneInterview
April8,2016
3 Interviewedfour(4)ownersfromprofessionalservicesfirmsidentifiedinBART’sOBIEESystem.
30MinutesTelephoneInterview
April29,2016May6,2016May13,2016
4 Anon-linesurvey/questionnairewasemailedtosixty-seven(67)ownersfromprofessionalservicesfirmslistedinBART’sOBIEESystem.
Survey/Questionnaire LateApril2016MidMay2016
Aftercollectingthefinalresults,asummaryoftheresearchquestionsandthe
correspondingmethodsusedforeacharedefinedinTable3andtheprimarysourcesusedfor
eachmethodaredescribedinTable4.
Table3-SummaryofResearchQuestionsandMethods
Research
Que
stions
Literature
Review
Documen
tSources
In-Person
Interview
Teleph
one
Interview
SurveyData
1 • • • • • 1a • • 1b • • 1c • • • • 2 • • • • • 2a • • • • 2b • •
36
Table4-PrimarySourcesusedforEachMethod
Method SourceLiteratureReview AcademicLiteratureandCase
Studies.DocumentSources AcademicLiterature,Reportsand
MemorandaIn-PersonInterview In-PersonInterviewQuestionnaireTelephoneInterview TelephoneInterviewQuestionnaireOn-lineSurvey/Questionnaire On-lineSurvey/Questionnaire
AppendicesA-Econsistofseveralmethodologiesusedtoretrievekeyinformationand
answerslinkedtothispaper’sgeneralresearchtopicandthesetofresearchquestions
describedbelow.Theanswersfromtheintervieweesandrespondentswerecarefullyanalyzed
todetermineanynecessaryrecommendationstoBART’soverallstrategyofcontinuingto
implementeffectiverace-neutralmeasurestoincreaseDBEutilizationintheprofessional
servicesarea.Also,theinformationcollectedfromtheintervieweesandquestionnaireswillbe
usedtoincreasetheexistingpoolofDBEsandSBEsonDistrictprojects.
Theresearchgoalswereclassifiedintotheoreticalandapplicableapproachcategories.
Thetheoreticalgoalsweredefinedinthefollowingfirstsetofresearchquestionsthatwere
investigatedintheliteraturereview.Thesecondsetofresearchquestionsappliedthe
theoreticalbackground,originalresearch,andanalysistotheutilizationofDBEsinBART’s
federallyfundedprofessionalservicescontracting.Foreachsecondsetofresearchquestions
describedbelowandinAppendixB-1,paraphrasedresponsesfromMr.WongandMr.Leeare
notedfollowingeachquestion.
37
ResearchQuestions
Question1:Arerace-neutraleffortseffectivestrategiesinincreasingDBEparticipationinstateandlocalpublictransportationagencies’DBEPrograms?
ScholarlyresearchdemonstratesthattheproliferationofMBESet-AsideProgramsinthe
late1980swastheresultofresponsestoinstancesofpastdiscriminationintheawardofpublic
contractstominorityandwomen-ownedbusinessenterprises.119Asaresultofcourtcases
requiringraceconsciousmethodstobenarrowlytailoredtorespondtodocumentedinstances
ofpastdiscrimination,in1999race-consciousandrace-neutralmethodsbecameapartofthe
USDOT’sDBEProgramtoattainDBEparticipationinfederalcontracts.120Thesemethodswere
utilizedtoincreasethepoolofavailable,willingandablequalifiedDBEsandSBEs.TheDOTDBE
Programrequirementssoughttohavelocalagencies’DBEProgramsprovideforandattainthe
maximumfeasibleportionofanyspecifiedDBEgoalthroughrace-neutralmeans.121According
totheliteraturereview,thesestrategieshavebeenusedbymanyUSDOTrecipientsandthey
haveincreasedDBEandSBEparticipationinpubliccontracting.122
Question1a:Whatrace-neutralmeasureshavebeenmosteffectivewithincreasingDBEutilizationinBART’sprofessionalservicesagreementsandwhy?
Mr.Wong’sResponse:
GenerallyDBEstendtodobetterintheprofessionalservicesareafromthegetgo.In
particular,Asians,AfricanAmericansandWomenhavedonewellinprofessionalservices
becausethereisaverylowbarriertoentry.Bycontrast,inconstructiononeneeds
supplies,equipment,insurance,andbondingtoworkinthatfield.Inprofessionalservices,
onedoesnothavethesamerequirementsbecauseworkcanbeperformedoutofthe
office.Aprofessionalservicebusinesscanbeconductedatalowercostthanaconstruction
businessandtherearefewerbarrierstobesuccessfulsuchasbusinessneeds,skillsetand
38
theabilitytonetworkandpartner.Raceneutraleffortsincludepartnering,unbundlingthe
bigGeneralEngineeringConsultant(GECs)andConstructionManagement(CM)projects,
offeranopportunityforDBEstobeprimesconsultants(Prime).Irememberthatthese
contractsusedtobe$30millioneachpiece,butthentheywerereducedto$20millionand
thendroppedto$15million.Also,theDistrictdevelopedStatementofQualifications
ServicesAgreementsthatareouttobidat$3millionandtheyallowSmallBusinessesto
becomePrimes.BecomingaPrimeiskeytobeingabletolearnhowtomanagetheproject
andworkdirectlywiththeowners,butwhenyouareasubconsultant(Sub)youdonotget
todothat.Thedatawillbearout.TheSmallBusinessInitiativesandPaymentInformation
Report,datedMarch10,2016,totheBARTBoardshowsthatthemajorityamountofdollars
thataregoingtoM/WBEsaredisproportionallyinprofessionalservices.Professional
servicesagreementsmaketwothirdsofBART’sM/WBEparticipation.Therearealotmore
minorityPrimesinprofessionalservicesthaninconstructionprojects.Raceneutralefforts
trytocreatemoreopportunitiessothatDBEsbecomePrimesbecausethatiswheremostof
thedollarstendtogo.IthasbeenastrategythattheDistricthasbeenusingforthelast
fifteenyears.ProfessionalPrimestendtokeeptheworkforthemselves.Theprofessional
servicesindustryisverydifferentfromtheconstructionarea.Inprofessionalservices
agreements,consultantsgetpaidinthirtydayscomparedtoconstructionfirmownerswho
getpaidmuchlater.Professionalservicesconsultantsarehighlyeducated,andinsome
pointintheircareers,theyhavelearnedhowtodealwiththebookkeeping,taxesand
accountingaspectsoftheirbusiness.
39
Mr.Lee’sResponse:Oneofthebiggestraceneutraleffortshasbeentheunbundlingofthecontracts,which
allowthecontractstobesmallersothatDBEsareabletobidonthesecontracts.Sustaining
architectureandengineeringserviceswereawardedpriorto2013beforecontractingplans
started.BARTwasunbundlingcontractssothatmoreDBEscouldgetalargerpieceofthe
contract.TheunbundlingplanshavehelpedincreaseM/WBEparticipationconsiderably.In
general,BART’scommitmenttoallthesetypesofprogramssuchastheDBEandND
ProgramsshowadeepcommitmentonthepartoftheDistricttoincreaseopportunitiesfor
smallandM/WBEfirms.Primeconsultantsknowandtheyarespeakingproudlyonhow
theygetDBEsoncontractstomeettheirgoals.IthasbecomeBART’sandSociety’soverall
valuesthatdiversityeffortshavebeenprettystrong.ThereisacommitmentfromBART
throughitssupportiveservices,outreachevents,advancenotices,andnetworkingsessions.
Itisfairlytransparentcomparedtoanumberofagencies.BARTsendsacopyofthesign-in
sheetfromnetworksessionstoallattendeessothateveryonehaseachothers’names
althoughalotofthesefirmsalreadyknoweachother.
Question1b:SinceFY12–FY15,hastherebeenatrendinthenumberofprofessionalservicesagreementsanddollarsawardedtoDBEfirms?
Mr.Wong’sResponse:IthinkthatDBEparticipationhasincreasedsignificantlyinprofessionalservicesaswellasin
construction.WehavehadanumberoflargeprojectsthattendtobringmoreDBE
participation.WehavealsoawardedanumberoflargeandsmallA&EandCMtype
contractsthathavebroughtinDBEfirmsatthePrimelevel.Inthelastfourorfiveyears,
therehasbeenatleasttenortwelveA&EawardstoDBEfirms.
40
Mr.Lee’sResponse:
No,Idon’tthinkso.Icamein2012andIhavebeenmonitoringprofessionalservices
contractssincethen.Duringthatperiodtheyallhavebeenrace-neutralandminorities,
womenandDBEfirmshavecommittedto15to40percent.Icannotsaytheyhavegoneup
ordownbecauseIhavenotcalculatedtheoverallaverage.
Question1c:RecentlyBARThasexperiencedanincreaseofDBEutilization.CanthistrendbeattributedtoBART’sproactiveapproachesormarketplaceconditions?
Mr.Wong’sResponse:
Ithinkitisboth.WhenIfirststartedheremostofthePrimeopportunitieswerereallybig
at$30millionto$40millionandmostofthemweregoingtonon-DBEs.Therewasacall
abouttwenty-fiveyears(25)agotostartgivingotherstheopportunitybecausethesame
peoplewereeatingatthedinnertable.Ithasbeenveryeffective.Inmylastreporttothe
Board,datedMarch10,2016,outofthe$120milliondollarsoftotalPrimeopportunities
wegot30pluspercentM/WBEparticipation,butalotofthemoneywenttothePrimes.
BART’soncallprofessionalservicesagreementsareindefinitequantityagreements
meaningthereisnocommitmentoffundingsoBARTsayswewantyoutobeableto
provideresourcesorstaffingtosupporteverythingunderthesky.IftheDistrictnever
requestsservicesincertaintypesofworklistedinthescopeofwork,thentheworkplanfor
someoftheworkexpectedtobeperformedbythelistedsubconsultantfirmsnevergoes
out.Atthetimeofaward,wedon’tknowwhatcontractsandscopesofworkaregoingto
beused,butBARThasalargepartindictatingwhogetsused.Theproblemisthatthe
Primesareeatingthedollars.ThereisnocommitmenttouseanyoftheirSubsfromtheget
go.Nocommitmentatall.Itisanon-callindefinitequantityagreement.
41
Mr.Lee’sResponse:IthasmoredotowithBART’spractices.BARThasdoneaprettygoodjobinworkingwith
DBEsandPrimesbyhelpingthem.Ithasnotbeenperfect,butwehavedoneaprettygood
jobbreakingdowntheprojects.BARThasdoneafairlygoodjobworkingwithDBEson
requirementsliketheinsuranceandbonding.Ithasalwayscomefromthetopdownfrom
theBoardtotheGeneralManager.CreatingalevelplayingfieldforDBEfirmsandchanging
marketconditionsmightbesomeofthereasons.TheprevalenceofDBEprogramshasalso
lentitselftothat.Thelandscapehaschangedovertheyears.Agencieshaveanumberof
M/WBEemployeesinkeypositionsthatlendittobeopentocontractingDBEsbecauseyou
havekeymanagementcreatingtheopportunities.Intheolddays,the“GoodOldBoys”
NetworkconsistedofCaucasianmales.Nodoubtthatitstillexists,butithasbeenreplaced
withanew“GoodOldBoys”Network.Hopefullynowwiththeintentoftheseprograms,
minoritygroupsandwomenarebroughtinandDBEswouldbeincludedinthenetwork.I
understandthereisaneedofon-callcontracts,buttheyshouldinsteadhaveproject
specificcontracts.CertainDBEsornon-DBEsstayonthosecontractsforyearsandyears
andthengetonthenewcontracts.Otherfirmshavetowaitfiveyearstogetonacontract
andacquiretheexperience.Anotherobstaclewiththeon-callcontractsisthatsomeofour
stafftendstousethesamefirmsoverandover.Also,someofthelistedsubconsultant
firmsdonotgetchosentodotheworkandthatbecomesanobstacle.Ifprofessional
servicesagreementswereprojectspecific,subconsultantswouldgettheworkbecauseitis
adefinedscopeofwork.
Question2:WhataresomeofthebarriersencounteredbyDBEsinpubliccontracting? Accordingtoseveralstateandlocalpublictransportationagencies’availabilitystudy
reports,thebarrierstoDBEandSButilizationincludethe:1)Californiamarketplaceindicated
42
challengestoentryforDBEsintotheCaliforniaconstructionandengineeringindustries;2)low
ratesofbusinessownershipforcertaingroupsworkingintheindustries;3)lowerbusiness
earningsforDBEfirms;and4)accesstocapital.123Also,itwasreportedthatpublicagencies
favoredlargeprofessionalfirmswithsubstantialpubliccontractingexperience;butthemost
importantobstaclewasthattheprojectsweretoolargeforM/WBEfirmstobidon.124
Question2a:Whatarethereason(s)thereisadisparitybetweenMBEandWBEparticipationinBART’sprofessionalserviceagreements?
Mr.Wong’sResponse:
ThereismoreMBEthanWBEparticipationbecausealotmoreMBEsareouttherelike
AsiansandAfricanAmericans.Also,thereisalowcosttoentryinthisfield.Icouldstart
myofficeinmybedroomandallIneedisalaptopandaprinter.Constructionhasavery
highcostofentry.Youneedaplacetoputyourequipment,truck,toolsets.Allthose
thingstakemoneyandtime,andyouhavetomaintainthem.Intheprofessionalservices
industryeverythingisdonethroughemail.Iwouldnevergettoseeyou,butin
constructionitisdifferentbecauseyouhavetogotowork.
Mr.Lee’sResponse:Idon’tknowhowtheyareperformingagainsttheiravailability.FromwhatIcangather
thereareMBEandWBEsavailable.Asianshaveahighpercentageofworkinprofessional
servicesagreements.AfricanAmericansandHispanicfirmsaregettingverylittlework.
HereatBART,weareverygoodingettingAfricanAmericanfirmsinprofessionalservices.I
preferiftheDBEProgramwasseparatedbetweenMBEandWBEgoals.Inthepast,there
wasaprogramlikethat.Nodoubtthattheutilizationofwomen-ownedbusinessesneed
toberemediedforpastdiscrimination.Inmyopinion,womenconstructionfirmsshould
notbecertifiedbecausetheyaretakingawayfromminorityfirms.Itreallyisafairness
issue.IthinkthatiswhysomanystatespassedProp.209.Phonywomenbusinessfirms
43
aremoreprevalentintheconstructionindustryandtheyhavealwaysgiventheDBE
Programabadname.Itallstartsinthecertification,whichallowsthesefirmsintothe
programtoabuseit.Thatiswhytherearemanypeoplewhoareanti-affirmativeaction.
Question2b:WhydidBARTnotattainitsTriennialgoal(s)duringfiscalyears2012,2013and2015?
Mr.Wong’sResponse:
Themake-upofourDBEgoalisprofessional,constructionandverylittleprocurement.In
thefederalspenddownlastyearweboughtalotofequipmentthatdidnothaveDBE
participation.ThenumberofcontractssuchastheMarineBarrierat$10millionhadonly2
percentofDBEparticipation.TheHaywardMaintenanceProjectat$100milliondidnot
haveanyfederalmoney.WealsohavetoreviewhowwesetcontractspecificDBEgoalsby
puttingasysteminplacewherethemanager(s)approvethem.Also,ifgoalsaresetvery
lowyoucannotmeettheDistrict’s23percentTriennialgoal.Theprofessionalservices
agreementshavebeenverystableandtheyprovideuswithDBEparticipation,enoughto
carrywhenwehaveallconstructionandprocurementcontracts.
Mr.Lee’sResponse:Onereasonisthatwehaveincludedanumberoflargeprocurements.BARTpurchased
veryexpensivevehicles;multi-billiondollarpiecesofequipment.Theseitemswerenot
includedinourDBEgoalattainment.Shouldwehavea23percentgoal?Probablynot,but
theCommunityexpectsustohaveone.MosturbantransitagencieslikeBARTandL.A.
METROhavehighgoalssoitisdifficultforBARTtosaywewanttolowerourgoalto18
percent.Partofitiswedonotreportprocurementpurchasesunder$5,000,butweare
lookingattryingtoputgoalsandcountprocurementcontractsbecauseitisahuge
number.Inthepast,wedidnotreporthugeprocurementpurchases.TheFTAwouldsay
includeit,butifwedonotincludethemFTAwillnotdingus.Nowwearereportingand
44
bringingdownourDBEparticipationpercentage.Anotherissueisthatwearesettinglow
percentagegoalsandifwearenotmeetingourgoalsthenweneedtousehighergoals.
TheSmallBusinessElementsispartoftheDBEprogramanditismeanttohelpDBE
participation,butinthelongrunalotoftheworkwillbedonebynon-DBEsanditmaynot
beconducivetoDBEparticipation.IfwearenotgoingtouseanSBEgoalthenwedonot
needtoputitinourcontracts.WeshouldincreaseourDBEgoalstomeetourTriennial
goalandcountprocurementcontracts.
6.FINDINGSANDANALYSIS
Thisstudyseekstoidentifywhetherrace-neutraleffortshavehadapositiveeffecton
DBEutilizationinBART’sfederallyfundedprofessionalservicesagreementsandiftherehas
beenanincreaseinthenumberofagreementsandtotaldollaramountsreceivedbyDBEs
duringtheStudyPeriod.TheresearchmethodologyisdetailedinChapter5,whilethischapter
summarizesthefindingsandconclusionsarisingfromextensivequalitativeandquantitative
datacollectedbyvariousmethods(i.e.,BARTdata,interviews,andsurveys).
In-PersonInterviews
Overall,someofthekeypointsagreedbyMr.WongandMr.Leewerethatduringthe
StudyPeriodDBEparticipationhassignificantlyincreasedintheprofessionalservicesarea
becauseofthenumberoflargeandsmallA&Eagreements(i.e.,GeneralEngineeringConsulting
andConstructionManagementAgreements)awardedtoDBEfirmsatthePrimelevel.Also,
theyagreedthereisaverylowbarriertoentryintheprofessionalservicesareabecausethe
requirementstostartabusinessinthisfieldarelessstringentcomparedtotheconstruction
industry.InChapter5andinAppendixB-1,Mr.Wong’sandMr.Hayden’scompleteresponses
totheinterviewquestionsaresummarized.
45
CaltransTelephoneInterview
Ms.JaniceSalaisalsoagreedthattherehasbeenanincreaseofDBEutilizationin
CaltransprofessionalservicescontractsbecauseofCaltrans’transparencyandstrategicefforts
ofpromotingopencommunicationandnetworkingbetweenthePrimesandSubs.Someof
thesestrategiesinclude:1)providingtheplanholderslisttotheSubssothattheycandirectly
contactthePrimesweekspriortotheproposalduedate;2)conductingregionalbi-monthly
meetingswherebysmallbusinessescouldvoicetheirconcernsandissues;and3)developingad
hocsubcommitteestoincreasetheparticipationofparticularethnicgroups.Amoredetailed
descriptionofMs.Salais’responsetotheinterviewquestionsiscitedinAppendixC-1.
TelephoneInterviewsfromOwnersofProfessionalServicesFirms
Duetotimeconstraints,onlyfourownersfromprofessionalservicesfirmswere
interviewedandtheywereselectedbasedonthehighestandleasttotaldollaramounts
awardedduringtheStudyPeriod.Thefirmownersdecidedtoremainanonymoussincethey
havehadandcontinuetodobusinesswithBART.Twoofthefirmshadatleasttwenty-five
yearsofexperienceworkingwithBARTandtheothertwofirmshadtenyearsorless.Thefirms
withalongworkingtrajectoryareWBEswhiletheothertwofirmsareownedbyMBEs.After
interviewingthefirmowners,therewasalotofcommonalityamongthem.Forinstance,they
havebeenPrimeconsultantsinatleastoneortwoGECorCMAgreementssincedoingbusiness
withBARTandmostoftheirworkhasbeenperformedasaSub.Theyagreedthat“Wordof
Mouth”hasbeenthemosteffectivestrategytolearnofBART’sbiddingopportunitiesand
becauseofthelongtermworkingrelationshipsmostoftheteamsarealreadycomprisedsixto
ninemonthspriortothepre-proposalmeetingandduedate.Mostofthechallenges
encounteredbytheseownerswere:1)noone(referringtoaPrimeconsultant)wantstogive
46
youapieceofthepieunlesstheyareforcedto;2)Subsdonothavetheresourcesandlack
experienceinworkingwiththepublicsector,especiallywithBART;and3)BARTdoesnothavea
“ChecksandBalances”systemtorequestthatPrimesaretransparentandaccountablefortheir
workespeciallywhenitrelatestonotifyingtheirSubsofanyfutureworkthatcanbeperformed
bythesefirms.
AppendixD-1describesinmoredetailtheremainderoftheresponsesfromthefour
ownersinterviewed.Duringtheinterview,alloftheownerswereforthcomingwiththeir
answersandsomeofthemprovidedalotmoreinformationthanaskedbecausetheywerevery
happytobeheardandtheyhavehighhopesthat,eventually,theircommentscouldreachthe
earsofBART’sdecisionmakers.
On-LineQuestionnairefromOwnersofProfessionalServicesFirms
Onthreedifferentoccasions,anon-linesurvey/questionnairewasemailedtosixty-
sevenprofessionalservicesfirmsidentifiedinBART’sOBIEESystemandfollow-uptelephone
callsweremadetothenon-respondents.Afterextensiveoutreach,only19percentor13
respondentssubmittedtheircompletedquestionnaire.Thefollowingsummarizestheresultsof
thesurveys.
Sevenofthethirteenownersfromtheprofessionalservicesfirmshavebeeninbusiness
formorethantwentyyears,fourownershavebeeninoperationbetweenelevenandsixteen
years,andtwoownershavelessthanfiveyears.Outofthethirteenrespondents,nineareDBE
firmswhiletherestareM/WBEs.Mostoftheownersor62percentagreedthattheirfirms
“Sometimes”receivedawardedcontractsfromBART.70percentoftheownersconfirmedto
haveperformedthescheduledscopeofworkiftheirfirmwaslistedonaBARTcontract.Outof
the13respondents,eightindicatedthatrace-neutralmeasureshave“Always”or“Sometimes”
47
beeneffectivestrategiesinincreasingtheirfirm’sparticipationinBART’scontractingactivities.
Theowners’responsestoQuestionNos.4-9aredescribed,inmoredetail,inAppendixE-1
Figure2“ProfessionalServicesUtilization”,whichwaspartofadraftBARTBoard
presentation,illustratesthedistributionofpaymentstoallDBEsoneightcompletedon-callGEC
andCMagreementsawardedbetween2009and2015.Thischartalsoshowsthetotal
percentageofsubconsultantslistedandutilizedduringthetermoftheagreement.Therewere
onehundrednineteensubconsultants(56M/WBEs)listedatawardandfifty-eight(32M/WBE)
wereutilized.125M/WBEsreceived$31.9millionor39percentoftotaldollarsofwhich$12.4
millionor39percentwasreceivedbyprimeconsultantsand$19.5millionor61percentwas
receivedbysubconsultants.12683percentoftheDBEdollarswerepaidtonine(9)M/WBEs.127
AfricanAmericanswereleastutilizedat68percentwhileAsianAmericansweremostutilizedat
73percentofeachrespectivegroup.Someofthepossiblereasonsforthisoutcomemaybe
attributedtothefactthatmostofthenon-listedSubsaddedmidstreamwerenonM/WBEsand
thatprimeconsultants,includingM/WBEprimeconsultants,tendtokeepmoreworkto
themselves.128
48
Figure2–ProfessionalServicesUtilizationFY2009-FY2015
n=numberofsubcontracts
AsillustratedinFigure3above,mostoftheprofessionalservicesagreementsawarded
duringtheStudyPeriodoccurredinFYs12and15inwhichmostoftheagreementswere
awardedtoDBEPrimes.However,inFY13noagreementswereawarded,butinFY14threeof
0246810121416
2012 2013 2014 2015
Figure3-ProfessionalServicesAgreementsFY2012-FY2015
No.ofAwardedAgreements
49
theeightagreementswereawardedtoDBEPrimes,respectively.Also,duringthisperioda
totalofonehundredsixty-twoDBESubswereutilizedtoperformsomeportionoftheawarded
agreements’scopeofwork.InFY12onlyeightM/WBESubswereutilized,butthatnumber
tripledinFY13,andinFY1436M/WBEfirmswereutilizedinBART’sprofessionalservices
agreements.Yet,inFY15therewasalargeinfluxofover90M/WBEfirmsthatwereutilized.
ThissignificantincreaseofDBEparticipationmaybebecausethenatureoftheseagreementsis
ongoing(i.e.,threeyearswithtwooneyearoptions)andon-callservicesbasedonwork
directivesissuedforspecifictasks.
AsillustratedinFigure4above,fromcalendaryears2012thru2015,paymentstonon-
DBEprimes(i.e.,approximately$13.4million)decreasedto$4.3million,butpaymentstonon
DBESubssignificantlyincreasedfromlessthanonemillionto$11milliondollars.In2012,the
nettoDBEPrimeswas$3.8million,zeroin2013,lessthanhalfamilliondollarsin2014,butit
increasedto$2.8millionin2015.Duringthisperiod,thepaymentstoDBESubsgradually
increasedfrom$281,207to$7.4milliondollars.Also,thetotalpaymentstoDBEssignificantly
$0
$5
$10
$15
$20
$25
$30
2012 2013 2014 2015
Millions
Figure4-ProfessionalServicesAgreementsDBEPayments2012-2015
NettoNonDBEPrimesNonDBESubs
NettoDBEPrimes
DBESubs
TotalPaymenttoDBEs
TotalProfessionalServices
50
increasedfrom$4.1millionto$10millionaswellasthedollaramountspaidtoDBEsinthe
professionalservicesindustryfrom$18.3millionto$25.4million,respectively.
7.CONCLUSION&RECOMMENDATIONS
Overall,duringtheStudyPeriod,theresearchgeneratedforthisreportconsistedof
valuableinformation(i.e.,datasources,statisticalanalysis,andrecommendations)thatmaybe
usedbyvariousinternalandexternalstakeholders,publicandprivatesectors,SmallBusinesses,
andUSDOTrecipientswhomustalsocomplywithsimilarfederalregulationsandwhoare
havingdifficultyattainingtheirAnnualDBEgoaland/orTriennialgoal.Thepurposeofthecase
studiesdiscussedearlierwastoidentifyotherpublicagencies’race-neutraleffortsandany
challengesthathaveimpactedtheDBEparticipationinstateandlocalpubliccontracting.
Additionally,thesecasestudiesshowedthatobsoleteorincompletedataonDBEutilizationin
theprofessionalservicesareaappearstobeamajordeficiencyandanissueamongpublic
agencies,includingBART.
Nevertheless,afterconductingmyresearchanalysis,itwasdeterminedthatexistingand
currentrace-neutralmeasures(e.g.,networkingsessions,unbundlingofcontracts,etc.)have
beenveryeffectiveinDBEutilizationresultinginanincreasetrendinthenumberofawarded
BARTfederallyfundedprofessionalservicesagreementsandthetotaldollaramountreceived
byDBEs.Currently,forFY16,theDistrict’sDBEparticipationis34.7percentintheprofessional
servicesindustry,whichhasasignificantimpacttotheDistrict’sattainmentofitsTriennial
goal.128Also,theresearchidentifiedthatpastchallengesorbarrierscontinuetoexistamong
DBEsandSBs;however,BART’srace-neutraleffortshaveoffsetormitigatedtheeffectsofthese
obstacles.
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Conversely,whilethereappearstoberecognitionthatrace-neutralmeasuresare
necessarystrategiesthatshouldbeconsistentlyimplementedtohaveasignificantimpactin
theincreaseofDBEutilization,fewstudieshavebeenconductedthatactuallymeasurethe
successoftheseefforts.129Thus,itisimportantthatpublictransitagenciescontinueto
conductmoredisparitystudiestoidentifyanyDBEutilizationtrends,aswellaschallengesfaced
byDBEs.Agenciesshouldproposeanyrace-neutraleffortstoenhancetheexistingpoolofDBEs
andSBEs.Nonetheless,manyopponentssuchasDr.GeorgeR.LaNoue,professorinthe
UniversityofMaryland,BaltimoreCounty,doesnotagreewiththisstatementbecausedisparity
studiescontinueto:(1)bebasedonobsoleteorincompletedata;(2)reportresultsinwaysthat
exaggeratedisparities;(3)failtotestfornondiscriminatoryexplanationsforthedifferences;
and(4)makefindingsofdiscriminationwithoutidentifyinganyspecificinstancesorgeneral
sourcesofbiasedbehavior.130
Furthermore,thestudyshowedthatthenumberofprofessionalservicesagreements
awardedtoDBEPrimeshavecontinuedtoincreaseduringtheStudyPeriod.Also,thedollar
amountspaidtoDBEPrimesandSubshaveincreased,buttheparticipationofDBESubshas
decreasedduetothePrimesnotutilizingthemontheirproject(s)insteadtheyareself-
performingthework.Anotherreasonmaybeduetothelackofworkplansissuedbythe
District,whichdonotallowtheSubstoperformprojectspecifictasks.
ThequantitativeinformationusedforthisresearchwillbebeneficialtoBART’srecently
implementeddatacollectionsystemanditsdatadrivenprocessmonitoredbytheOCRstaff.
Thequalitativeinformation,suchasthefeedbackfromtheintervieweesandtheon-linesurveys
submittedbyownersofprofessionalservicesfirms,shouldbecarefullyreviewedbyBARTstaff
tomakeanyneededrecommendationsforchangestoBART’sProgramsinordertoincreasethe
52
effectivenessofitsDBEProgramandtoenhanceitscurrentpoolofavailable,readyandwilling
DBEsandSBEs.
53
AppendixADisadvantagedBusinessEnterprise(DBE)Criteria
BelowisadefinitionofaDBEfirm,itsaverageannualincome,andtheethnicgroupsconsideredsociallyandeconomicallydisadvantaged.
• ADBEisafor-profit,smallbusinessconcern:1)thatisatleastfifty-onepercent(51
percent)ownedbyoneormoreindividualswhoaresociallyandeconomicallydisadvantagedor,inthecaseofacorporation,inwhichatleastfifty-onepercent(51percent)ofthestockisownedbyoneormoresociallyandeconomicallydisadvantagedindividuals;and2)whosemanagementanddailybusinessoperationsarecontrolledbyoneormoreofthesociallyandeconomicallydisadvantagedindividualswhoownit;
• ADBEfirm’saverageannualgrossreceipts,includingthoseofitsaffiliates,forthepreviousthreeyearsdoesnotexceed$23.98million(orasadjustedforinflationbytheSecretaryofDepartmentofTransportation)pursuantto49CFRSection26.65(b);and
• AsociallyandeconomicallydisadvantagedindividualisaU.S.CitizenorpermanentresidentoftheUnitedStatesandis:
o BlackAmerican(includingpersonshavingoriginsinanyoftheBlackracialgroups
ofAfrica);
o HispanicAmerican(includingpersonsofCentralorSouthAmericans,Cuban,Dominican,Mexican,PuertoRican,orotherSpanishorPortuguesecultureororigin,regardlessofrace)
o NativeAmerican(includingpersonswhoareAleuts,AmericanIndians,Eskimos,orNativeHawaiians);
o Asian-PacificAmerican(includingpersonswhoseoriginsarefromBrunei,Burma(Myanmar),Cambodia(Kampuchea),ChinatheCommonwealthoftheNorthernMarianasIslands,theFederatedStatesofMicronesia,Fiji,Guam,HongKong,Indonesia,Japan,Juvalu,Kiribati,Korea,Laos,Macao,Malaysia,Nauru,thePhilippines,Samoa,Taiwan,Thailand,Tonga,theU.S.TrustTerritoriesofthePacificIslands(RepublicofPalau),orVietnam);
o SubcontinentAsianAmerican(includingpersonswhoseoriginsarefromBangladesh,Bhutan,India,theMaldivesIslands,Nepal,Pakistan,orSriLanka);
o AWoman;oro Amemberofanyadditionalgroupthatisdesignatedassociallyandeconomically
disadvantagedbytheSmallBusinessAdministration.
54
AppendixBIn-PersonInterviewQuestions
Question1: Whatrace-neutralmeasureshavebeenmosteffectivewithincreasingDBEutilizationinBART’sprofessionalservicesagreementsandwhy?
Question2: SinceFY12–FY15,hastherebeenatrendinthenumberofprofessionalservices
agreementsanddollarsawardedtoDBEfirms?Question3: Inyouropinion,shouldtheexistingrace-neutraleffortscontinuetobeusedor
shouldothermeasuresbeusedinconjunction?Question4: RecentlyBARThasexperiencedanincreaseofDBEutilization.Canthistrendbe
attributedtoBART’sproactiveapproachesormarketplaceconditions?Question5: WhataresomeofthebarriersencounteredbyDBEswhoparticipateinpublic
contracting?Question6: Whatarethereason(s)thereisadisparitybetweenMBEandWBEparticipation
inBART’sprofessionalservicesagreements?Question7: WhyhasBARTnotattaineditsTriennialgoalsinfiscalyears2012,2013and
2015?Question8: SinceyouhavehadanextensivetrajectoryworkingintheDBEfield,arethere
anydifferencesbetweenDBEparticipationintheconstructionandprofessionalservicesindustries?
Question9: Whatotherrace-neutraleffortsdoyourecommendBARTshouldimplementto
increaseDBEparticipationinitsprofessionalservicesarea?Question10: Wouldyouliketoaddanyothercomments?
55
AppendixB-1In-PersonInterviewAnswers
TheanswerstoquestionNos.1,2,and4-7weredescribedearlierinChapter5under“ResearchQuestions”.Question3: Inyouropinion,shouldtheexistingrace-neutraleffortscontinuetobeusedor
shouldothermeasuresbeusedinconjunction? Mr.Wong’sResponse:
MostoftheinitiativesproposedintheSmallBusinessOpportunityPlanPhaseIandPhase
IIprimarilydealwithconstructionandtheyareheavy,heavyinconstruction.The
unbundlingwasforconstructionalthoughitdidhaveanimpactinprofessionalservices,
butitwasprimarilyinconstruction.70or80percentofthedollarstheDistrictspentover
thelastsixorsevenyearsofthe$2billiondollarswasforconstruction.Forexample,some
oftheproposedinitiativesinclude“QuickPay”anda“Mentor/Protégé”Programtoassist
SmallBusinessesintheconstructionarea.Professionalservicesteamshavethe
opportunitytoconductoutreachactivitiesnine(9)monthstoayearbeforethebidis
advertised,whichallowSmallBusinessestobeapartoftheteam.Also,rotational
programscanbeusedinconstructionandprofessionalservicesagreements.Outreachand
revampingourexistingoutreachcangobothways,butheavilyinconstructiondesignedto
fixthebuilt-inissues.
Mr.Lee’sResponse:BARThasusedeffectivemeasuresinthepastsuchastheprofessionalliabilityinsurance,
whichcoversallPrimesonourmajorcontractsanditalsohelpsDBEsandSBscovertheir
insurance.
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Question5: WhataresomeofthebarriersencounteredbyDBEswhoparticipateinpubliccontracting?
Mr.Wong’sResponse:
Thebonding,insurance,gettingpaid,listedandusedaresomeofthebarriersencountered
byDBEs.Apartofitcanbeduetothe“GoodOldBoys”NetworkintermsofIcanrelyon
ContractorAandContractorAisnotgoingtocostmemybondandinsuranceandIknow
ContractAisgoingtogettheresourcesandcompletethework.AsthePrime,Iam
responsibleforthecontractandIneedsomeonewhocouldgetthisworkdone.In
constructiontherearealotofimpedimentssuchascashflow,equipment,andresources.
Thesefolksarenotaffiliatedwiththetradesunionssotheydonotgetthebestworkers.
Mr.Lee’sResponse:
Thereareanumberofbarriersthatinclude:1)financialburden;2)governmentcontracts
tendtobelarge;3)typicallysmallminoritywomenDBEfirmsdon’thavethecapitaltobid
contracts;4)notenoughbondingtobidsubstantialcontracts;and5)thepaperwork(i.e.,
submittingallthedocumentationandbidsontime,andalltheredtapeinvolvedin
governmentcontracts).Otherobstaclescouldbethefacilitystandardsthatweimpose,the
sizeoftheproject,theinsurancerequirementscouldbetoohigh,thenatureoftheworkin
alotofourprofessionalservicesworkisveryspecialized,andafirm’sexperienceespecially
fornewstart-upfirmsisnotenough.
Question8: SinceyouhavehadanextensivetrajectoryworkingintheDBEfield,arethereanydifferencesbetweenDBEparticipationintheconstructionandprofessionalservicesindustries?
Mr.Wong’sResponse:
Since1991,thegrowthinprofessionalserviceshasbeenexponential.Theparticipationis
nowtwotimesmorethanwhatitwastwentyyearsago.Twentyyearsagotherewasno
participationatthePrimelevel.Therehavebeenmanymoreopportunitiesandatleasta
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thirdofthosehavegonetoDBEPrimes.TwentyyearsagotherewerezeroDBEPrimes.
WehavebrokendownandunbundledtheseopportunitiesandtheDistrictisdoingvery
wellinthisarea.Contrary,intheconstructionareathereisalackofDBEPrimes.
Mr.Lee’sResponse:Yes,therearehugedifferencebetweenfirmsintheconstructionandprofessionalservices
areas.Professionalservicesconsistofallcollegeeducatedprofessionals,butin
constructiontheworkersarenoteducated.Thisdoesnotmeanthattheyarenot
necessarilysmartanddonotknowtheirwork,butitiscomparingapplestooranges.There
aremoreDBEsintheprofessionalservicesareaandwehavehadsomeDBEPrimeswho
havedonelargecontracts.BARThasbeenabletogetDBEparticipationpartlybecauseof
theirgeographyinwhichwehaveanumberofthesetypesofminorityfirms.Becauseof
BART’semphasis,politicalandcommunityrelations,andthecommitmentfromuptopitis
easiertogetparticipationonprofessionalservicesbecausetheyaremoresubjective.
Constructionismorecontentious.Itisdifficultandhardtocoordinateeach
subcontractor’swork.Thereareanumberofminorityfirmsthatareundercapitalizedand
thereareanumberoffirmswhowanttocutcornersbecauseoftheprevailingwages.Itis
totallyadifferenttypeofworkandadifferentmentalitybetweentheworkersand
professionalservicesemployees.
Question9: Whatotherrace-neutraleffortsdoyourecommendBARTshouldimplementtoincreaseDBEparticipationinitsprofessionalservicesarea?
Mr.Wong’sResponse:
Itisimportanttorevampourmatchmakingeffort.Iheardagainfromourprojectstaffthat
contractorsarequestioningtheOCR’sabilitytobringinqualifiedDBEfirms.Theproblemin
constructionisyouarenotgettingalotofPrimes.Qualifiedmeanshavingtechnicaland
financialqualificationsandmanyofthemdon’thavethatorhaveoneornottheother.The
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problemisweneedtogetnewfirmsbecausethepoolisgettingstaleandwehavetobring
innewfish.Thepoolisgettingdryandwehavetobringmorepeopletothetable.We
needtodowhatwecanonourownandweshouldoutreachtothecommunity.Wecan
implementnewinitiativestoattractnewpeople.Thepoolisdryingoutandwiththe
economyimprovingitdoesnothelpusespeciallyinconstruction.Weneedtostartto
strategizetogetsomefreshfishintothislakesothatthePrimesgetmoreexcitedto
participateinmatchmakingsessionsbecauseweknowmatchmakingisdyeing.Weneeda
bigprojectsuchastheGOBondtobringinnewSmallBusinesses.
Mr.Lee’sResponse:IwouldliketohaveaMentor/ProtégéProgramwhereIcanbeabletotrainminority
womenfirmsincertainareasthattheyarelacking.Forexample,trafficsignalingandheavy,
dutyelectricalworklikeourtractionpowertrade.Therearetonsofelectricalminority
firms,butmostofthefirmscannotdothattypeofworkandtheycouldonlydosmall
projects.IliketofocusonrebarbecausewearenotcountingrebarinourDBEgoals
becausetherearenotanyrealDBEfirmsouttherewhoarecertifiedforrebarwork.I
wouldratherseeitasajointeffortamonganumberofagencieslikeVTA,Caltrain,SFMTA,
andBARTdoaMentor/ProtegeProgrambecauseitisverysusceptibletocriticismand
failureespeciallyinconstruction.Anotherarea,isimplementingaworkingcapitalloan
programwherebyasmallfirmneeds$50,000tomakepayrollandBARTmightnotrequire
anycollateral.Thatisdifficult,butsomeofthesesmallfirms,particularlyAfricanAmerican
firms,needthecashtobidonprojects.ItwouldbereallyniceifwehadanAfrican
AmericanConstructionProgramtohelpcontractorsgetthroughtheircontract,grow,
improve,andgainnewknowledge.Mostofthesefirmsneedthecashtomakepayroll,buy
suppliesandtheyarealmostinvariablyunder-capitalized.Workingcapitalloanmoneywill
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beusedtodoanythingandgetthroughwiththeirwork.Someofthesesmallbusinesses
getaccountreceivableloanswithhugeinterestrates.Wewillneedthebackingofabankto
beabletoadministerthistypeofprogram.Thereisdefinitelyalotofrisk,butthereare
successstories.
Question10: Wouldyouliketoaddanyothercomments?
Mr.Wong’sResponse:Mythoughtsinthisandhavingbeenheremorethantwenty-five(25)years,Idon’tknowif
thisistrue,everythingisanecdotal,BARTendeditsAffirmativeActionProgramin
constructionrightafterProposition209kickedin.Wehadalotmoreinconstructionback
thenthanwedotodaythatcouldbetheimpactofProp.209.TheCityhaskeptthose
effortsuntilafewyearsagowhentheylosttheSupremeCourtCaseintheCoral
ConstructionCase.TheCityhasastrongerbaseofminoritycontractorswhoaremore
progressivethanthoseatBART.Itisverydifferent.Thecontractor,thequalifications,and
thenatureoftheworkwedoareverydifferentaswell.TherewerealotmoreAfrican
Americanfirmsactivepre209thanpost209.Constructionisverycapitalintensiveand
therearealotofbarrierstoentry.ProfessionalServiceshavenobarriers.Wecoulddoour
businessesoutofourhomesandcommunicatethroughemailsandtexting.Inconstruction
youhavetodotheworkonthejobsite.
Mr.Lee’sResponse:Nocomments.
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AppendixCCaltransTelephoneInterviewQuestions
Question1: Whatrace-neutralmeasureshavebeenmosteffectiveintheincreaseofDBEutilizationonCaltransengineeringandprofessionalservicesagreementsandwhy?
Question2: SinceCaltransAvailabilityandDisparityStudyReportin2007,hastherebeena
differenceinpastandcurrentrace-neutraleffortsusedbyCaltranstoincreaseDBEutilizationintheprofessionalservicesarea?
Question3: Inyouropinion,shouldthesemeasuresbeconsistentlyusedorshouldother
proactiveapproachesbeusedinconjunction?Question4: HasCaltransexperiencedanincreaseofDBEutilization?Ifso,canthistrendbe
attributedtoCaltransproactiveapproachesormarketplaceconditions?Question5: WhataresomeofthebarriersencounteredbyDBEswhoparticipateinpublic
contracting?Question6: HaveyounoticedadisparitybetweenMBEandWBEparticipationinCaltrans
professionalserviceagreements?Ifso,whatarethereasonsforthisoutcome?Question7: SinceyouhavehadanextensivetrajectoryworkingintheDBEfield,arethere
anydifferenceswiththeDBEparticipationintheconstructionandprofessionalservicesindustries?
Question8: WhatotherproactiveapproachesdoyourecommendthatCaltransshould
implementtoincreaseDBEparticipationinitscontractingactivities?Question9: Wouldyouliketoaddanyothercomments?
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AppendixC-1CaltransTelephoneInterviewAnswers
Question1: Whatrace-neutralmeasureshavebeenmosteffectiveintheincreaseofDBEutilizationonCaltransengineeringandprofessionalservicesagreementsandwhy?
Ms.Salais’Response:
Caltranshastwelvedistrictsinwhichsmallbusinessliaisonsdoextensiveoutreachforthe
SmallBusinessCommunity.WehavearobustCalmentorProgramthathelpspairPrime
consultantswithsmallA&Econsultants.Also,wehaveaMentorProtégéConstruction
Program,butIamnotsureinwhichdistrictsithasbeenimplemented.Idoknowthatthere
aremorementorsthanprotégésintheseprograms.
CaltransSmallBusinessCouncil(Council)isaprofessionalservicessubcommittee,which
basicallyrepresentsSmallBusinessorganizations.Ithasbeenaroundforthelasttwenty
years.Everyyear,therearesixmeetingsthroughouttheStateandeachDistrictDirector
attendsthesemeetings.Themeetingsareveryformalandeducationalanditisavenuefor
smallbusinessestovoicetheirconcernsandissues.Theobjectivesofthesemeetingsareto
discussandresolveanypendingissues,makeanypolicychanges,andproposeanyrule
makingdecisions.
Question2: SinceCaltransAvailabilityandDisparityStudyReportin2007,hastherebeenadifferenceinpastandcurrentrace-neutraleffortsusedbyCaltranstoincreaseDBEutilizationintheprofessionalservicesarea?
Ms.Salais’Response:
Yes,wehaveincreasedDBEutilizationintheprofessionalservicesareabybeingtransparent
inprovidingtheplanholderslisttotheSubssothattheycandirectlycontactthePrimes.
Thispromotesopencommunicationandnetworkingbetweenthesegroups.
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Question3: Inyouropinion,shouldthesemeasuresbeconsistentlyusedorshouldotherproactiveapproachesbeusedinconjunction?
Ms.Salais’Response:
Wewillhavemorewhenourdisparitystudyiscompleted.Caltrans’overallgoalshave
increasedbecausetherehasbeenatrendintheeconomy.Currently,ourgoalis12.5
percent.
Question4: HasCaltransexperiencedanincreaseofDBEutilization?Ifso,canthistrendbeattributedtoCaltransproactiveapproachesormarketplaceconditions?
Ms.Morris’Response:SinceMs.Salaiscouldnotrespondtothisquestion,shereferredmetohercolleague,EstherMorris,butIwasnotabletoreachher.
Question5: WhataresomeofthebarriersencounteredbyDBEswhoparticipateinpubliccontracting?
Ms.Salais’Response:SomeofthebarriersencounteredbyDBEsareinsurance,bonding,promptpaymentand
justgettingtheirfootinthedoor.Also,thesamevendorscontinuetobeusedinsteadof
givingopportunitiestoothers.
Question6: HaveyounoticedadisparitybetweenMBEandWBEparticipationinCaltransprofessionalservicesagreements?Ifso,whatarethereasonsforthisoutcome?
Ms.Salais’Response:Intheprofessionalservicesarea,M/WBEsdoprettywell.InFY15,wehada15.2percent
commitmentofawardinourA&EcontractsandawardedtothreeDBEfirms.Iamnotsure
aboututilizationbecausewedonotgatherthedata.
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Question7: SinceyouhavehadanextensivetrajectoryworkingintheDBEfield,arethereanydifferenceswiththeDBEparticipationintheconstructionandprofessionalservicesindustries?
Ms.Salais’Response:TheCouncilhasaverylowparticipationfromtheAfricanAmericanCommunity.Asaresult,
twoyearsagoanadhocsubcommitteewithintheCouncilwascreatedtoincreaseAfrican
AmericanparticipationwithDBEengineersandA&Econsultants.Theadhocsubcommittee
meetsduringthesametimeastheCouncilandtheymeetwiththeCaltransDirector.
Question8: WhatotherproactiveapproachesdoyourecommendthatCaltransshouldimplementtoincreaseDBEparticipationinitscontractingactivities?
Ms.Salais’Response:Currently,ourDBEdatabasehasfourthousandsevenhundredDBEslisted.
Question9: Wouldyouliketoaddanyothercomments?
Ms.Salais’Response:Nocomment.
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AppendixDTelephoneInterviewQuestionstoOwnersofProfessionalServicesFirms
Question1: AreyouaMinorityBusinessEnterpriseorWomen-ownedBusinessEnterprisefirm?
Question2: HowlonghasyourfirmbeenworkingwithBART?
Question3: HowdoesyourfirmbecomeawareofBART’sbiddingopportunities?
Question4: IfyouarelistedonaBARTContract,haveyouperformedthelistedscopeofwork?Ifnot,pleaseexplainwhy?
Question5: Whattypeofcontractshaveyoubeenawardedandhowmuchhasbeenthedollaramount?
Question6: RecentlyBARThasexperiencedanincreaseofDBEutilization.CanthistrendbeattributedtoBART’sproactiveapproachesormarketplaceconditions?
Question7: Asaprimeconsultant,haveyouhiredanDBEsubconsultant?Ifso,whatbarriers(ifany)haveyouencounteredwhileworkingwiththesefirms.
Question8: Inyouropinion,whatrace-neutralmeasureshavebeenmoreeffectivewithincreasingDBEutilizationonBART’sprofessionalservicesagreementsandwhy?
Question9: WhatdoyourecommendBARTshoulddodifferentlytoincreaseitsDBEutilizationincontractingopportunities?
Question10: Doyouhaveanyadditionalquestionsorcomments?
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AppendixD-1TelephoneInterviewMatrixof
AnswersfromOwnersofProfessionalServicesFirmsInterviewNo.1ThefollowingtelephoneinterviewwasconductedonApril29,2016andittookaboutanhourlongtoconclude.1. AreyouanM/WBEfirm?
MyfirmisaMBE.
2. HowlonghasyourfirmbeenworkingwithBART?IhavebeenworkingwithBARTforthelasteight(8)years;sevenyearsasaSubsandoneyearasaPrime.
3. HowdoesyourfirmbecomeawareofBART’sbiddingopportunities?
MyfirmisregisteredinBART’sVendorPortalSystem,whichallowsmetoreviewtheupcomingbiddingopportunities.IalsoattendthenetworksessionsconductedbyBARTandmostimportantlyIhearoffutureprojectsby“WordofMouth”.
4. IfyouarelistedonaBARTContract,haveyouperformedthelistedscopeofwork?Ifnot,pleaseexplainwhy?No,IhavenotperformedthelistedscopeofworkintwoBARTcontractsbecauseapparentlythatparticularscopeofworkhasnotbeenrequestedbyBARTstaff.
5. Whattypeofcontractshaveyoubeenawardedandhowmuchhasbeenthedollaramount?IhaveaClassA“GeneralEngineering”License.Myfirmconductsconstructionworktolocateundergroundutilityforprofessionalfirmswhothentransferthedataandresultsontherenderings.Myfirmhasbeenawardedten(10)contractsworth$2millionandoutofthat$1.4millionwasrecentlyawardedtomeasaPrimeonasinglecontracttoreplacebatteriesin16stations.
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6. RecentlyBARThasexperiencedanincreaseofDBEutilization.CanthistrendbeattributedtoBART’sproactiveapproachesormarketplaceconditions?
Iagreethatnetworkeventsonaonetoonedialogue(10-15mins.),betweenthePrimesandSubs,havebeenveryeffectivemeansofcommunication.
7. AsaPrimeconsultant,haveyouhiredaDBEsubconsultant?Ifso,whatbarriers(ifany)haveyouencounteredwhileworkingwiththesefirms?
IhavenothiredaDBESubasofyet,butasaSubIfacedseveralchallenges.Someofthesechallengeswerethatnoonewantstogiveyouapieceofthepieunlesstheyareforcedtoandthatiswhytheydooutreach.Also,relationsbetweenthePrimesandSubsareveryimportantbecauseifyouhavebeenworkingwithaPrimeforaverylongtimeandifheorshelikesyourworkandreliabilityforcompletionthenyourfirmwillberepeatedlyusedonfutureprojects.AnotherchallengeiswhenyousubmityourbidtoaPrime,butyouneverhearwhyheorshedidnotchooseyourbid.IthinkitshouldbemandatedthatPrimesrespondtoSubs’requesttowhytheywerenotchosenforthesubcontractedwork.Therefore,publicagenciesawardingthecontractsshouldidentifydeficienciessuchastheseandrequirePrimestorespondtotheSubs’requestsandexplainthereason(s)totheDistrict.
8. Inyouropinion,whatrace-neutralmeasureshavebeenmoreeffectivewithincreasingDBEutilizationonBART’sprofessionalservicesagreementsandwhy?
Again,networkingsessionsareanexcellentmeasureaswellasunbundlingcontractsandtechnicalandsupportiveservices.
9. WhatdoyourecommendBARTshoulddodifferentlytoincreaseitsDBEutilizationin
contractingopportunities?
BARTshouldimplementmonetarypenaltiesonPrimeswhodonotmeettheirgoals.ThereshouldbepreferencegoalsanddollarvaluediscountforutilizingDBEfirms.BARTshouldhavestringentguidelinesinreviewingandfollowing-upwiththesubcontractorsorsubconsultantslistedonthePrimes’“GoodFaith”documentation.BARTstaffshouldinquirewhyPrimesdonothirethosefirmswhoofferedabidandaskthePrimewhyitendedupdoingmostorallofthescopeofwork.
10.Doyouhaveanyadditionalcommentsorquestions?Nocomments.
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InterviewNo.2ThefollowingtelephoneinterviewwasconductedonApril29,2016andittookaboutfortyminutestoconclude.1. AreyouanM/WBEfirm?
MyfirmisaMBE.
2. HowlonghasyourfirmbeenworkingwithBART?
MyfirmhasbeendoingworkwithBARTasaSubsince2006andasaPrimeasoflastyear.ThereisabigdifferencebetweenaSubandPrimeawardedacontractbecauseasaPrimethereismorecommunicationwithBARTstaffregardingpayments,assignments,andalotofhandholdingfromBARTstaff.
3. HowdoesyourfirmbecomeawareofBART’sbiddingopportunities?
TheBusinessOutreachCommitteeforumsarequarterlymeetingscomprisedofvariouspublicagencies,whichassistSmallBusinessesandDBEs.I’veattendedBARTNetworkingSessionsheldonceortwiceayear.Also,IamregisteredintheVendorPortalSystem.Anothereffectivemethodis“WordofMouth”fromfriendsintheindustry.
4. IfyouarelistedonaBARTcontract,haveyouperformedthelistedscopeofwork?Ifnot,pleaseexplainwhy?
No,IhavenotperformedthelistedscopeofworkonsomeoftheBARTcontractsbecausethePrimeendsupperformingthesubcontractedwork.
5. Whattypeofcontracthaveyoubeenawardedandhowmuchhasbeenthedollaramount?
AsaPrime,wehavebeenawardedaCMcontractworth$3millionforthree(3)years.Eachworkplanortaskorderhasbeenforanaverageof$300k-$500K.
AsaSub,wehavebeenawardedthree(3)contractsandonlyonewasworth$200K.
6. RecentlyBARThasexperiencedanincreaseofDBEutilization.CanthistrendbeattributedtoBART’sproactiveapproachesormarketplaceconditions?
Inmyopinion,theeconomyhasgottenbetter.BART’sGeneralManagerhasimplementednewinitiativeswiththeSmallBusinessCouncil.Also,SustainableRFQshaveset-asidecontractsforsmallbusinessesanditisgoodtohaveachangeinstaffwhotypicallyworkedwiththesamePrimes.
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7. AsaPrimeconsultant,haveyouhiredaDBEsubconsultant?Ifso,whatbarriers(ifany)haveyouencounteredwhileworkingwiththesefirms?
Yes,thelackofappropriateresources(i.e.,haveproperBARTtraining)fromtheSubsbecausetheyhavealackofexperienceandtheyhavenotworkedforBARTinthatarea.
8. Inyouropinion,whatrace-neutralmeasureshavebeenmoreeffectivewithincreasing
DBEutilizationonBART’sprofessionalservicesagreementsandwhy?
Theracespecificgoalsthatexcludesomeracesdonotwork.Forexample,CaltransimplementedtheUDBEMethod,whichexcludedHispanicsandithadraceneutralgoals.Primeswereconfusedandpreferredtodotheworkthemselves.GeneralDBEwithoutspecifyingethnicityisbest.Mentor/ProtégéProgramisanotherexcellentrace-neutralmeasuretoimplementbecauseitworks.Forexample,theCalmentorPrograminDistrict4(OaklandArea)andDistrict6(FresnoArea)hasbeenveryeffective.SubslearnfromPrimeshowtodobusinessfromcontractualcodenottechnical.Activeattainmentreportingshouldbeconducted,notjusttomeetthegoalonaregularbasisanditshouldbesharedwiththepublic.BeingabletobetransparentwiththedataandshareitwiththepublicsothattheSmallBusinessCommunitycouldprovideinput.Forinstance,Caltranssharestheirdatareportseverytwo(2)monthsintheBayAreaandintheStatetotheSmallBusinessCouncil.Again,thispromotestransparencyanditallowsforthosewhoarereachingtheirgoalstobecomplemented.Anotherinitiativeisimplementingcapacitybuildingworkshops.Forexample,manyyearsago,BechtelCorporationandhighermanagementlevelconductedtrainingworkshopsonpreandpostphaseawardsupportiveandtechnicalservices.Iwasveryfortunatetoparticipateintheaccountingworkshopbecauseitassistedmetoset-upcostcodes.IfBARTisplanningtoconductsimilarworkshops,mysuggestionsaretoscheduleworkshopsforprofessionalservicesfirmsonWednesdaysandThursdaysstartingat4:30p.m.or5:30p.m.andtheyshouldlastforacoupleofhours.Theseworkshopsshouldbeaseriesofclassesforseveraldayswithparticipantsreceivingacertificateofcompletion.BARTshouldpartnerwiththeDepartmentofGeneralServicesandtheCaliforniaUnifiedCertificationProgramtooffercertificationclassesforSmallBusinessandDisadvantagedBusinessEnterprises.
Anotherexampleofaneffectiverace-neutralmeasurewasaboutnine(9)yearsagoIhadathree-yearcontractwiththeAlamedaCountyPublicWorkstooutreachtoSmallBusinesses.WeinvitedthePrimes(notjustthecostestimators,butthedecisionmakers)andtheSubstoreview80to90percentoftheplanrenderingsmonthsbeforethecontractswereouttobid.
Also,atthenetworkingsessions(i.e.,abriefmeeting(10-15mins)),thesponsorsshouldtakealookattheirloganddecisionmakersshouldbepresenttodiscussthecontract’sscopeofwork.
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9. WhatdoyourecommendBARTshoulddodifferentlytoincreaseitsDBEutilizationin
contractingopportunities?
BARTisgoingontherightdirectionwiththechangestheyaremaking.Itshouldhaveannualcomparisonsonthedataandmakeittransparenttointernalandexternalstakeholders.
Areasthatarecorkyaredisparitystudiesbecausethesestudiesarebiaseddependingonwhoisworkingonit.Sometimestherearefirmsthatshouldnotbeincludedinthereport,buttheyareincluded.
10.Doyouhaveanyadditionalquestionsorcomments?
None.
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InterviewNo.3ThefollowingtelephoneinterviewwasconductedonMay6,2016andittookaboutanhourandfifteenminutestoconclude.1. AreyouanM/WBEfirm?
IamaDBEandWBEfirm.
2. HowlonghasyourfirmbeenworkingwithBART?
Ihavebeeninbusinessfortwenty-four(24)yearsandIhavebeenaSubforhalfofthattime.
3. HowdoesyourfirmbecomeawareofBART’sbiddingopportunities?
Iamveryactivelyinvolvedwithavarietyofgroups.Ialsohavethreefull-timestaffwhoareinvolvedinbusinessdevelopmentandeachisresponsibleforcoveringacertainareaoftheregion.Also,IamregisteredwiththeIMSSheet,asystemthatreviewsnationwideallthevariouspublicagencies’biddingopportunities,andamonthlyfeeserviceispaidforthisservice.But“WordofMouth”seemstoworkthebestforobtainingbidopportunitiesbecauseitisallaboutbuildingtrustandrelationshipsamongthedifferentfirms.
4. IfyouarelistedonaBARTcontract,haveyouperformedthelistedscopeofwork?Ifnot,pleaseexplainwhy?No,itisanon-callcontractwithtaskordersandnothingrelatingtothescopeofworkhascomeupyet.Youneverknowwhattypeofworkisbeingissued.Also,therehavebeensituationswhenaPrimecallsyouonFridaylateafternoonrequestingthatyouprovideaninspectorbythefollowingMondaymorning.Thisisprettymuchimpossibletodobasedontheshortnotice.IwouldlikeBARTtorequestthatthePrimesbetransparentandaccountablefortheirwork.
5. Whattypeofcontracthaveyoubeenawardedandhowmuchhasbeenthedollar
amount?
Currently,IhaveacontractwithVTAontheBerryessaContract.Itis$2milliondollarsover3yearswithtwo(1)yearoptions.
6. RecentlyBARThasexperiencedanincreaseofDBEutilization.Canthistrendbeattributed
toBART’sproactiveapproachesormarketplaceconditions?
Itisacombinationofboth.Theattitudetowardtheprogramhasbeenchanging.BARTismoreforthright.IthasupgradeditsprogramandithasdoneagoodjobinthefrontendencouragingthemtobeSubs.Inmyopinion,Iliketogoafterlargeprojectsbecausetheyareheavilyscrutinizedmorefortheirparticipation.Itismoreprofitableforusthangoing
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afterasmallcontractwhereweareaSubandnooneispayingattention.Itworks!WearetheSubofchoicebecausewedeliver.
Thistrendcanbeattributedtothemarketplaceconditionsbecausepeoplearereachingcapacityandthereisanawfullotofwork.Weonlyhaveanumberofpeoplewhocandothistypeofproject.Also,becauseofthespecializedworkwedo,wehavetakentheroleofbeinga“Finder”forthePrimesinseekingqualifiedfirmswhocandothescopeofworkinthecontract.
7. Asaprimeconsultant,haveyouhiredaDBEsubconsultant?Ifso,whatbarriers(ifany)haveyouencounteredwhileworkingwiththesefirms?
SomeofthebarriersencounteredwhileworkingwithDBESubshavebeenthattheycannotprovidethepeopletodotheworkandthereisalackofresourcefromtheirbehalf.NewemergingbusinessesshouldgothroughaBusiness101class.
8. Inyouropinion,whatrace-neutralmeasureshavebeenmoreeffectivewithincreasing
DBEutilizationonBART’sprofessionalservicesagreementsandwhy?
BARTshouldbemoreresponsibleinbeingassertivetomakesurethatwhathassaidhasbeenaccomplished.DBEshavetheresponsibilitytorunarespectablebusinessandtoprovidetherequestedwork.BARThasnotbeeneffectiveinitsapproach.BARTshouldencourageandhaveastrongsupportoftheDBECommunity.
Priortothepre-proposalmeeting,teamsarealreadyformedwaybefore.PeoplearewatchingandreviewingthebidopportunitiesviaBART’swebsite.Probablythreetofourweeksbeforethebidsaredueteamshavealreadyformed.
9. WhatdoyourecommendBARTshoulddodifferentlytoincreaseitsDBEutilizationin
contractingopportunities?
BARTshouldconductquarterlymeetingswiththePrimesandthedecisionmakers.Itshouldhavequarterlyoutreacheventstogoovertheproposalsthatarecomingoutthenextthreetosixmonths.Firsthourofthemeetingshouldbededicatedtotheupcomingprojectsanddeadlines.TheentireConstructionManagementSmallBusinessCommunityshouldbeinvitedandnetworkattheseevents.ThisisagreatplaceforDBEfirmstonetwork.
SomemeasuresincludethatBARTshould“TalktheTalkandWalktheWalk.”Theyshouldmakefirmsaccountablefortheiractionsandresponsibilities.Outreacheventsshouldbegeneralinnatureandnotcontractspecific.BARTshouldalsorewardpeoplethathavebeengoodstewardsofitsrequirementsformeetingtheirgoals.
10.Doyouhaveanyadditionalquestionsorcomments?
None.
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InterviewNo.4ThefollowingtelephoneinterviewwasconductedonMay13,2016andittookaboutfiftyminutestoconclude.1. AreyouanM/WBEfirm?
WeareaMBE/WBEfirm.
2. HowlonghasyourfirmbeenworkingwithBART?IhavebeenworkingwithBARTfortwenty-five(25)asaSub.
3. HowdoesyourfirmbecomeawareofBART’sbiddingopportunities?
By“WordofMouth”.Ithasbeenthemosteffectivestrategythatpermitsfirmstoteamupwayinadvance(i.e.,sixtoninemonths).Also,existinglongtermworkingrelationshipswithPrimeshascontinuedtoallowustheopportunitytoteamupwithPrimes.WearealsoregisteredinBART’sVendorPortalSystem,whichprovidesweeklyupdatesoffuturebiddingopportunities.
4. IfyouarelistedonaBARTContract,haveyouperformedthelistedscopeofwork?Ifnot,pleaseexplainwhy?YesandNo.Wehaveandhavenotperformedthelistedscopeofwork.Anexampleincludes,thetimesourfirmhasbeenlistedaspartofthe“KeyResume”intheRFPsubmittal,whichindicatesthatwearepartoftheconsultant’steamandwewouldactivelyparticipateintheproject.However,itdoesn’tworkthatway.Ithascometoourknowledgethattheconsultantisusingitsownfolkstoperformtheworkinsteadofus.AnotherexampleisthattheconsultantwehaveteameduphasbeenawardedtheagreementandweneverreceiveacopyoftheNoticetoProceed,butwehavebeenaskedtopeerreviewthescopeofworkandsubmitForm60.Iwouldliketoknowwhatisthebestapproachtoconveytheseissues?AndhowdoweeffectivelycommunicatethistoBARTstaffandwhatistheprocessindoingso?Also,IwouldliketobeabletogrowbyusingBARTtofosterouropportunities.BARTisverypro-activeinusingSmallBusinessutilization,butithastograduallymovetowardaCheckandBalanceSystem.SomeoftherecommendationsincludeissuingsurveysasamechanismtoreceiveconstructivecriticismfromSubsandtherightoffirstrefusalforSubsbeforethePrimedoesthework.Althoughitisahugecommitmentandoneroustocomplywithcontractingrequirements,BARTstaffshouldmakePrimesmoreaccountableandtransparent.
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5. Whattypeofcontractshaveyoubeenawardedandhowmuchhasbeenthedollaramount?
RecentlyasaPrimemyfirmwasawardedoneofthetwoCMagreementsat$3milliondollars.AsIsaidearlier,wehavebeenworkingwithBARTformorethantwentyyearsandIdon’tknowthetotalnumberofprojectsanddollaramountforeach.
6. RecentlyBARThasexperiencedanincreaseofDBEutilization.Canthistrendbeattributed
toBART’sproactiveapproachesormarketplaceconditions?IbelievethattheevolutionofpracticesofutilizationusedbyBARThasincreasedSmallBusinessutilization.Thenetworksessionsandgeneraloutreachforumshavebeenveryeffectiveforprofessionalservicesfirmstogettoknoweachotherbetter.HavingMicroSmallBusinessEntitySetAsidecontractsforprofessionalservicesfirmswouldincreasetheopportunityformoreSmallBusinessestoparticipateintheBART’sbiddingprocessandcontinuetofostertheeconomicdevelopmentandgrowthintheindustry.Inmyopinion,marketplaceconditionshavenotbeenatalleffectiveintheincreaseofDBEutilizationbecausethemarketisstrongertodaythansixyearsago.ThereisverylittlemoneytoinvestinbuildingandimprovingtheinfrastructureinCalifornia.
7. Asaprimeconsultant,haveyouhiredaDBEsubconsultant?Ifso,whatbarriers(ifany)haveyouencounteredwhileworkingwiththesefirms?
Yes,IhavehiredDBESubstoworkonsomeofourprojects,butIhavenotencounteredanybarrierswhileworkingwiththembecauseIhavealongworkingrelationshipwiththemandtheyhavethecapacitytoperformthesubcontractedwork.
8. Inyouropinion,whatrace-neutralmeasureshavebeenmoreeffectivewithincreasingDBEutilizationonBART’sprofessionalservicesagreementsandwhy?
OutreachmeetingsarethemostproductiveandeffectivemeasurestoincreaseDBEutilization.Forinstance,IhavebeentodifferentforumsinwhichBARTleadershiphavespokenaboutthevariousupcomingprojectsandthisprovidesanequalopportunitytoreceivetheinformationinatimelymanner.Aboutfouryearsago,BARTstaffhadquarterlymeetingswithGECandsustainingfirmsto“Check-In”anddiscusstheprojects’status.
9. WhatdoyourecommendBARTshoulddodifferentlytoincreaseitsDBEutilizationincontractingopportunities?
BARTshouldimplementMSBEsetasideagreementsforprofessionalservicesfirms,have“CheckandBalance”SystemandtheRightofFirstRefusalforSubs.
10.Doyouhaveanyadditionalcommentsorquestions?Nocomments.
74
AppendixEOn-LineSurvey/Questionnaire
toOwnersofProfessionalServicesFirms
FirmName:______________________________________
Howmanyyearshasyourfirmbeeninbusiness?________
AreyouaDBEorM/WBEFirm?_____Yesor_____No
1. HowoftendoesyourfirmreceiveawardedcontractsfromBART?_____Always ______VeryOften ______Often _____Sometimes _____Never
2. IfyouarelistedonaBARTcontract,haveyouperformedthelistedscopeofwork?Yes____orNo____Ifnot,pleaseexplainwhy?
____________________________________________________________________________________________________________
3. Arerace-neutralmeasureseffectivestrategiesinincreasingyourfirm’sparticipationinBART’scontractingactivities?_____Always ______VeryOften ______Often _____Sometimes _____Never
4. Whichrace-neutraleffortshavebeenthemosteffectivestrategiestoincreaseyourfirm’sparticipation?
________________________________________________________________________
5. Ifrace-neutralmeasuresarenotattributedtoyourfirm’sparticipation,aremarketplaceconditionsresponsible?Ifyes,pleaseidentifythemarketplaceconditions.
_____Yesor_____No?
________________________________________________________________________
6. Howfrequentlydoyouencounterbarriersinpubliccontracting?_____Always ______VeryOften ______Often _____Sometimes _____Never
7. Pleaseidentifythebarriers:________________________________________________________________________
8. Whatarethereason(s)thereisadisparitybetweenMBEandWBEparticipationinpubliccontracting?________________________________________________________________________
9. WouldyoucontinuedoingbusinesswithBART?IfYesorNo,pleasewhy?________________________________________________________________________
75
AppendixE-1MatrixofOn-LineSurvey/QuestionnaireandAnswers
fromOwnersofProfessionalServicesFirms
76
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