doa itsd enterprise content management mike cochrane doa itsd/ customer relations 444-0252

DOA ITSDEnterprise Content Management

Mike CochraneDOA ITSD/ Customer Relations

444-0252

ITSD ECM Services

• Image Services• Content Services

• Use IBM FileNet Suite of tools

Image Services

• Images captured from paper, electronic documents, microfilm, audio/video files, etc. – over 200 file types supported

• Static legal documents are stored per the State Records Committee

• Quickly and easily retrieved through a web browser

Content Services

• Documents captured from same sources as image services

• Capable of full text searching

• Has check out/check in and full change control

Why Image ?

• Create Records that cannot be changed• Search Capability• Eliminate Filing Cabinets

DLI-BSD eliminating 19 4-drawer filing cabinets

• Availability Via the web

• Disaster Recovery

Architecture

Web Server

Image Server

Content Server

Web User

Record Owner

Customer Examples

DOJ – Title & Registration Bureau

Imaging Vehicle Titles & Driver Records

Began Imaging in August 2004

10,626,220 pages / 586.57GB

Customer Examples

DNR – Water Rights Bureau

Imaging Water Rights Documents

Began Imaging in November 2005

2,094,637 pages / 115.62GB

Customer Examples

DOJ – Sexual & Violent Offender Registry

Photos – Content Services

Began Adding Photos in July 2001

Photos linked to SVOR web site

Customer Examples

JUD – State Law Library

MT Supreme Court Case Files

Began May 2006

Public Access via Content & Index Search

For more information:

DOA ITSD Service CatalogMINE – IT

DOA ITSD Service Desk406-444-2000 or http://servicedesk.mt.gov

Customer Examples

FWP – Automated Licensing System

Imaging Hunting License Applications

Began Imaging in July 2000

1,882,134 pages / 103.89GB