edpms overview

Department MemorandumsMoratoriums in the imposition of the

administrative sanctions on the implementation of EDPMS Version

2.0 per A.O. No. 2011-0012

Javis Von O. OniasEDPMS Technical Support

Legal BasisRepublic Act No. 6675(Generic Act of 1988)

• An Act to promote, require and ensure the production of an adequate supply, distribution, use and acceptance of drugs and medicines identified by their Generic Names

Legal BasisRepublic Act No. 7581

(Price Act)• An act providing protection to

consumers by stabilizing the prices of basic necessities and prime commodities and by prescribing measures against undue price increases during emergency situations and like occasions.

Legal BasisRepublic Act No. 9502

Universally Accessible Cheaper and Quality Medicines Act of 2008

• Chapter V – Price Monitoring and Regulation System and the Creation of Advisory Bodies and Consultative Councils

– Rule 26. Establishment of Price Monitoring for Drug Regulation Price System.

Legal Basis

Republic Act No. 9502Universally Accessible Cheaper and Quality

Medicines Act of 2008Implementing Rules and Regulations

• To implement the policies of this Act (RA 9502), the Secretary of Health shall establish and initiate an electronic price monitoring and regulation system for drugs and medicines. (18,n)

Legal Basis

Republic Act No. 9502Universally Accessible Cheaper and Quality

Medicines Act of 2008Implementing Rules and Regulations

• The National Center for Pharmaceutical Access and Management (NCPAM) of the Department of Health is mandated to ensure universal access to essential medicines for all Filipinos.

Electronic Drug Price Monitoring System

Is a computer/web-based solution to capture, process, store and generate reports on essential drugs and inventories from pharmaceutical companies.

E D P M S

EDPMS• To improve data collection on prices and

inventories of drugs.

• To provide QUALITY (i.e. timely, accurate, and reliable) data/information on prices and inventories of drugs.

• To support the thrust to lower down the prices of medicines.

AO 2011 - 0012

Implementing Guidelines on the Electronic Drug Price Monitoring System version 2.0

• Signed in September 2011

• Frequency of reporting - Monthly

• Last transaction of the month per SKU (stock keeping unit)

• For Drug Retailers (Government/Private Hospital Pharmacies and Drug Stores with four (4) branches)

o start of uploading in October 2011

• For Other Drug Establishments

o January 2012

AO 2011 - 0012

All pharmaceutical suppliers who are interested to par-

ticipate in government biddings for drugs and

medicines are mandated to upload their data to the

EDPMS on the regular basis

• 3 consecutive months to be able to participate

Reporting Schema

uhmis4.doh.gov.ph/edpms

Drug Manufacturer

DistributorWholesaler

TraderImporter

Drug Store/Hospital Pharmacy

(Gov’t/Private)

Selling PricePurchase Price

Selling Price

Purchase PriceSelling Price

Inventory

Definition of Terms

Purchase Price the price at which the medicine is actually procured or bought. Inclusive of vat or other form of taxes but without discount.

Selling Price the price at which the medicine is offered for sale. Inclusive of vat and other form of taxes but w/o discount

Inventory stock on hand

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Usage

• Analysis of variations in• Government Procurement

• Private sector, wholesale prices

• Private sector pharmacy retail prices

• Analysis of medicine price trends throughout the year

Administrative SanctionAO 2011 – 0012 (RA 9502)

The DOH Shall impose the following sanction and penalties:

For erroneous submission or failure to submit the required data without justifiable reason.

Administrative SanctionAO 2011 – 0012 (RA 9502)

1st Violation Written Warning

2nd Violation Admin. fine 10,000 - 50,000 Recall of the offending product, if applicable

3rd Violation Admin. fine 60,000 - 150,000 Recall of the offending product, if applicable Suspension of the CPR

4th Violation Admin. fine 200,000 - 500,000 Pesos Recall of the offending product, if applicable Revocation of the CPR Suspension of the LTO And license to Import and Distribution

5th and Succeeding Repeated Violation

Admin. fine 1,000,000 Recall of the offending product, if applicable Revocation of the CPR, LTO and license to Import and Distribution of the company Blacklisting in Government Procurement policy Board (GPPB) and the

Department of Trade and Industry (DTI)

An additional penalty of two thousand five Hundred (2,500) Pesos per day, shall be made for every day violation continues after having received the order from the DOH

Recommended Internet Browser:• Google Chrome• Mozilla Firefox

System Requirements:• Operating systems

Windows XP or higher

Mac Leopard/Mountain Lion

• 3rd Party Application

XAMPP

MAMP

• File Compression Application

WinRar (recommended)

• Internet Connection

• Memory

1 GB RAM

• Disk space

20 GB (Local)

• 1 computer per classification

• NO TABLET

EDPMS Features

Uploading of data

Encoding of data

Report Generation

Stand-alone System (offline)

Reminders!

Disable Anti-virus Uninstall SKYPE

1. Login into EDPMS Website: http://uhmis4.doh.gov.ph/edpms

Steps to Download Installer and Configuration File

2. Click on the Download Stand-Alone Version link located upper-right side of the screen.

Steps to Download Installer and Configuration File

3. A pop-up window will appear. Click on Download Stand-Alone Version Installer and Download Configuration File to start downloading the files. Click Close to close the pop-up window

Steps to Download Installer and Configuration File

4. 1 For Google Chrome users, a notification on the lower left corner of the browser will appear, an indication that you file has started downloading.Please wait until the download finish.

Steps to Download Installer and Configuration File

4.2 For Mozilla FireFox users,after clicking on Download Stand-Alone Version Installer and Download Configuration File, the download window will appearChoose Save File, then click OK. Please wait until the download finish.

Steps to Download Installer and Configuration File

5. By default, all downloaded files are saved in the Downloads folder in your computer. Locate the EDPMS_Installer.zip and local_config.cfg .Copy (or move) the files to your Desktop.

Steps to Download Installer and Configuration File

Steps to Download Installer and Configuration File

6. After downloading the files, click on Logout.Close your Web Browser.

EDPMS Stand Alone (Offline) Installation

1. After successfully downloading the installer and configuration file on your Desktop, double-click EDPMS_Installer.zip to open the file.

2. Extract and save the EDPMS_Installer.exe in your desktop.

EDPMS Stand Alone (Offline) Installation

3. Double click on EDPMS_Installer.exe to start the installation.

EDPMS Stand Alone (Offline) Installation

EDPMS Stand Alone (Offline) Installation

4. By default, the Destination folder c:\xampp\ is selected, click Install button to proceed.

EDPMS Stand Alone (Offline) Installation

5. Wait until the installation is finished. (Note: In case the windows system/firewall/anti-virus prompts if the system will be allowed to be installed, click on the allow button)

EDPMS Stand Alone (Offline) Installation

6. Press any key to close all the windows to continue and complete the installation.

EDPMS Stand Alone (Offline) Installation

NOTEBefore using the EDPMS Stand-alone Version,

please make sure that the computer system date and time is set to the current date to ensure correct data entry of transactions.

Steps to configure theEDPMS Stand-alone Version

1. On your Desktop, double-click the EDPMS Icon to run the Stand-Alone system.

2. Click Choose File button to select Configuration File.

Steps to configure theEDPMS Stand-alone Version

3. Locate and search the local_config.cfg file from your Desktop then click Open button.

Steps to configure theEDPMS Stand-alone Version

4. After selecting the local_config.cfg file from your Desktop, click on the Done button.

Steps to configure theEDPMS Stand-alone Version

5. The EDPMS Stand-Alone version Login window will appear.

Steps to configure theEDPMS Stand-alone Version

System Demo

Steps in Uploading a File to the EDPMS website

1. Open your Web Browser (Make sure you are connected to the internet).

Login to the EDPMS Website http://uhmis4.doh.gov.ph/edpms

Steps in Uploading a File to the EDPMS website

2. Click the link With Systems then select Upload Prices

Steps in Uploading a File to the EDPMS website

3. Browse and select generated Upload File you want to upload.

Steps in Uploading a File to the EDPMS website

4. The selected Upload File will be displayed in the screen.

Uploading of your price reports is already done and successful.

You may view and check your uploaded data

After uploading the file, click Logout in the EDPMS Website and then close your Web Browser.

EDPMS FORMS

Fill-up for:

• REQUEST FOR TRAINING

• REQUEST FOR USER ACCOUNT

Service Request Form

• Fill-up ALL necessary/applicable items

• Incomplete SRFs can cause the delay of processing of your

requests.

EDPMS Forms

Company Registration Form

Fill-up for:

• NEW USER ACCOUNT

Need to fill-up for:

• ERRONEOUS SUBMISSION OR FAILURE TO SUBMIT THE

REQUIRED DATA WITH JUSTIFIABLE REASON

Incident Report

Need to fill-up for:

• REQUEST FOR CHANGE OF REGISTRATION OF

PERSONNEL FORM

Request for Change of Registration of Personnel Form

Need to fill-up for:

• APPLICATION OF UNIFIED PRICING

Certification for Unified Pricing Template

JAVIS VON ONIASEDPMS TECHNICAL SUPPORT

Mobile: 09274692128Landline: (072) 242-5315 Local: 126

Fax: (072) 242-4774Email: javis.onias328@yahoo.com

FB: javis.onias@yahoo.com http://uhmis4.doh.gov.ph/edpms/login.php